Rule 173-13-03. Confidential personal information: valid reasons for accessing CPI

119.03 An authorized employee may access CPI for any of the following reasons: (A) A public records request. (B) A request from a person for the list of CPI that ODA maintains on that person. (C) A constitutional provision or duty. (D) A statutory provision or duty. (E) An administrative rule provision or duty. (F) A state or federal program requirement. (G) Review, process, or pay claims or otherwise administrate a program with individual participants or beneficiaries. (H) Auditing (or monitoring, reviewing, etc.) purposes. (I) Processes to administrate or verify a license, certificate, permit, eligibility, enrollment, filing, etc. (J) Law enforcement investigation. (K) An administrative hearing. (L) Litigation, court order, or subpoena. (M) Human resource matters (e.g., hiring, promotion, demotion, discharge, salary/compensation issues, leave requests/issues, time card approvals/issues). (N) An executive order. (O) An agency policy or a state administrative policy issued by the department of administrative services, the office of budget and management, or other similar state agency. (P) A collective-bargaining agreement provision. Last updated August 4, 2025 at 7:34 AM Supplemental Information Authorized By: 121.07 , 173.01 , 173.02 , 1347.15 Amplifies: 1347.15 8/1/2030 8/30/2010