Section 250.30 The Classification Plan

Section 250

Section 250.30  The

Classification Plan

a)         Coverage.  The classification plan shall include all classes,

as approved, and from time to time amended, by the University System, except

those exempted by Section 36e of the State Universities Civil Service Act (Act)

[110 ILCS 70].  Exemptions under Section 36e of the Act shall be by position.

When approved by the Merit Board, a position shall remain exempt until the

exemption is terminated by the Merit Board.  The Executive Director shall

publish guidelines for the exemptions, as approved by the Merit Board.  This

classification plan shall apply to all positions subject to Section 250.20(a).

b)         Class Specifications

1)         The University System shall maintain written specifications

for each class in the classification plan.  The specifications shall include

the class title, class code number, length of probationary period, function of

position, characteristic duties and responsibilities, minimum acceptable

qualifications, including any special licenses or certificates required by

state or federal laws, additional desirable qualifications, and, as applicable,

promotional line, and occupational area.

2)         The University System shall provide notification to all

employers of the addition of a new classification or of the reactivation of a

former class, together with a copy of the class specification.  Except that,

for status employees affected by reclassification or reallocation of their

positions, as provided in subsections (i)(1) and (i)(2), this Section does not

apply.  The notification of the addition of a new class or of the reactivation

of a former class, as provided for in this Section, shall be through the

University System website and, if necessary for the course of recruitment, also

posted in all public places allocated for Civil Service employment information,

including electronic means such as official employer websites.

c)         Use of Class Titles

he notification of the addition of a new class or of the reactivation

of a former class, as provided for in this Section, shall be through the

University System website and, if necessary for the course of recruitment, also

posted in all public places allocated for Civil Service employment information,

including electronic means such as official employer websites.

c)         Use of Class Titles.  The title of each class shall be the

official title of every position allocated to the class for all purposes having

to do with the position.  This title shall be used on all personnel records and

transactions.  A functional title may also be given to a position by the

employer, but that functional title cannot be a title approved by the Merit

Board as a Civil Service class title.

d)         Use

of Class Code Number.  The class code number is the number that is assigned to

each class title in the classification plan.

e)         Use

of Promotional Line within a Class Specification Series.  Each class

specification series is assigned a promotional line.  The promotional line can

be found on the class specification.

f)         Occupational

Areas within a Class Specification.  Each class in the classification plan

shall be assigned an occupational area.  There are 16 occupational areas within

the classification plan as follows:

1)         01        professional;

2)         02        semi-professional;

3)         03        managerial;

4)         04        clerical;

5)         05        stores;

6)         06        aeronautical;

7)         07        agricultural;

8)         08        custodial

services;

9)         09        domestic

services;

10)         10        food

services;

11)         11        heat,

light, and power services;

12)         12        medical

services;

13)         13        protective;

14)         14        skilled

trades;

15)        15        semi-skilled

trades; and

16)        16        unskilled

trades.

g)         Allocation of New Positions

custodial

services;

9)         09        domestic

services;

10)         10        food

services;

11)         11        heat,

light, and power services;

12)         12        medical

services;

13)         13        protective;

14)         14        skilled

trades;

15)        15        semi-skilled

trades; and

16)        16        unskilled

trades.

g)         Allocation of New Positions.  When a new position is

established, the employer shall allocate that position to an appropriate classification.

h)         Reallocation or Reclassification of Existing Positions

1)         A request to reallocate or reclassify any existing position

may originate with the employee and/or the employer.  When material changes

occur in the duties and responsibilities of a position, the employer shall reallocate

or reclassify the position to its appropriate class.

2)         A position may be abolished, the class of a position may be

changed, or a new class specification may be prepared, provided that the change

shall not be made for the purpose of separating an employee from employment in

a position in their class.

3)         In order to maintain a sound classification program, the

employers, working with the staff of the University System, shall carry on

continuous classification studies.

i)          Status of an Employee Whose Position is Reallocated or

Reclassified

1)         An employee whose position is reallocated or reclassified

shall be eligible for continued employment in the position that is reallocated

or reclassified, provided the employee establishes eligibility for the new

class.  An employee may establish eligibility by meeting the minimum

qualifications for the new class to which the position has been reallocated or

reclassified and by passing an examination for the new class.  The employee

must complete a probationary period in the position in the new class

osition that is reallocated

or reclassified, provided the employee establishes eligibility for the new

class.  An employee may establish eligibility by meeting the minimum

qualifications for the new class to which the position has been reallocated or

reclassified and by passing an examination for the new class.  The employee

must complete a probationary period in the position in the new class.

2)         A status employee in a position that is reallocated or

reclassified who chooses not to qualify for, or who fails to gain eligibility

for, the new class shall have their name placed by the employer on the

reemployment register for the former class in accordance with Section

250.60(b)(1).

3)         An employee serving a probationary period in a position that

is reallocated or reclassified, who fails to gain eligibility for the new

class, and for whom no vacant position exists in the class from which their

position has been reallocated or reclassified, shall have their name placed by

the employer on the register from which they were certified to a position in

the former class in accordance with Section 250.60(b)(2) or (b)(3).  If the

employee has completed a probationary period in a position in a lower class in

the same promotional line as that of their former position, the employee's name

shall be placed by the employer on the reemployment register of the lower class

in accordance with Section 250.60(b)(1).