Section 216.80 Documenting Transactions

Section 216

Section 216.80  Documenting

Transactions

a)         Each election authority shall generate and keep the following

information from the registration activities it conducts:

1)         the total number of Voter Registration Applications and Voter

Registration Cards received, from whatever source, between the two immediately

past federal elections, excepting those Voter Registration Applications and

Voter Registration Cards which are deemed duplicates, are rejected or report

only changes of address;

2)         the total number of Voter Registration Applications received

from the Secretary of State between the two immediate past federal elections,

and the total number of these applications which are duplicates of already

existing registrations;

3)         the total number of Voter Registration Applications received

by mail between the two immediately past federal elections, and the total

number of these applications which are duplicates of already existing

registrations;

4)         the total number of Voter Registration Applications received

from each office of a designated agency, township supervisor or county

commissioner between the two immediately past federal elections, and the total

number of these applications which are duplicates of already existing

registrations;

5)         the total number of Voter Registration Applications received from

each office of armed forces personnel registering voters between the two

immediately past federal elections, and the total number of these applications

which are duplicates of already existing registrations;

6)         the total number of Voter Registration Applications and Voter

Registration Cards received from any other source not specifically enumerated

in subsections (a)(2) through (5) of this Section, by source, between the two

immediately past federal elections, and the total number of these applications

and registration cards which are duplicates of already existing registrations;

7)         the total number of Voter Registration Ap

ration Applications and Voter

Registration Cards received from any other source not specifically enumerated

in subsections (a)(2) through (5) of this Section, by source, between the two

immediately past federal elections, and the total number of these applications

and registration cards which are duplicates of already existing registrations;

7)         the total number of Voter Registration Applications canceled,

for whatever reason, between the two immediately past federal elections;

8)         the number of name and address confirmation forms mailed out

between the two immediately past federal elections, and the number of responses

thereto; and

9)         the postal costs incurred between the two immediately past

federal elections for all mailings required to satisfy requirements of 42

U.S.C. 1973gg et seq.

b)         "By mail", for purposes of this Section, excludes

those applications transmitted by the Secretary of State, designated agencies,

township supervisors and county commissioners, and armed forces personnel

registering voters, even though applications arrive by means of the United

States Postal Service.

c)         The data required to be kept by this Section may be kept in

electronic or paper copy format.