Section 216.40 Maintaining Voter Records

Section 216

Section 216.40  Maintaining

Voter Records

a)         This Section implements Section 8 of the National Voter

Registration Act of 1993 (42 U.S.C. Sections 1973gg-5 and gg-6) and the order

of the Circuit Court of Cook County entered May 1, 1996 in Orr, et al. v.

Edgar, et al., 95-CO-246 and 95-CO-248 (Consolidated).

b)         Each election authority shall enter any Voter Registration

Application it acknowledges into its master file of registered voters.

c)         Each election authority shall make a copy of each Voter

Registration Application it acknowledges and place such copy in the precinct

binder of the precinct in which the applicant resides, or, where voter

registration data is kept by signature digitization systems, enter such data

into the signature digitization system.

d)         At each election it conducts, each election authority shall

send to each precinct polling place in its jurisdiction the precinct binder for

that precinct or such list of eligible voters prepared by a signature

digitization system as may be allowed by statute and rule of the State Board of

Elections.

e)         Beginning January 1, 1998, each election authority shall, at

each election it conducts, prepare for each precinct polling place in its

jurisdiction, a list or file of all Voter Registration Applications and Voter

Registration Cards that have been transferred to inactive status in that

precinct. Such list shall either, in the discretion of the election authority,

include or be entirely composed of a computer-generated list of the

electronically stored Voter Registration Applications and Voter Registration

Cards of that precinct. The information to be included in the computer stored

data shall be the name, address, date of birth, last four digits of the social

security number and a computer-generated duplicate of the signature of the

applicant

hority,

include or be entirely composed of a computer-generated list of the

electronically stored Voter Registration Applications and Voter Registration

Cards of that precinct. The information to be included in the computer stored

data shall be the name, address, date of birth, last four digits of the social

security number and a computer-generated duplicate of the signature of the

applicant.  Such list, to the extent that it is not composed of a list

generated from electronically stored data, shall consist of copies of Voter

Registration Applications and duplicate Voter Registration Cards.

f)         Each election authority shall keep all records concerning the

implementation of programs and activities conducted to maintain the accuracy

and currency of voter registration files for at least two years.  Such records

shall be made available to the public for inspection and where facilities

permit, copies shall be provided at reasonable cost.  However, nothing in this

Section or any other to the contrary withstanding, information that relates to

a voter's declination to register or identifies the agency through which a

voter registered shall remain confidential.

g)         Election authorities shall maintain a list of all voters to

whom a forwardable confirmation of address notice has been sent.  Such list

shall note whether the voter has responded to the notice.  The list shall be

made available to the public and be current as of the date the request for

public inspection is made.

h)         Not earlier than February 1 and not later than March 1 of each

odd-numbered year, each election authority shall report to the State Board of

Elections the number of forwardable confirmation of address notices mailed and

the number of responses received between the two previous federal elections.

i)          After April 1, 1999 no election authority shall employ any

electronic data storage or processing system for registration records which will

not operate correctly after January 1, 2000.