Section 701.30 Records

Section 701

Section 701.30  Records

a)         Booking and Personal Record Information

A booking and

personal record file for each detainee received shall be established and maintained

in accordance with Section 701.40(k).

b)         Monthly Reports

1)         Each jail administrator shall submit to the Unit a monthly

population report of the number of persons confined during the preceding

month.  The report shall be made on the forms provided by the Department and

shall include, at a minimum, the following information for adult males, adult

females, juvenile males, juvenile females and the total number of:

A)        New bookings and the total number of days served for

non-sentenced detainees.

B)        New regular sentences and the total numbers of days served of

regular sentences.

C)        New work release sentences and the total number of days served

of work release sentences.

D)        New weekend sentences and the number of days served of weekend

sentences.

2)         Duplicate copies of the report shall be prepared.  The

reporting jail shall maintain the original and forward the duplicate to the

Department by the tenth day of the month following the report period.

c)         Extraordinary or Unusual Occurrences

1)         All extraordinary or unusual occurrences must be reported to

the Unit by the jail administrator or his or her designee, utilizing the form

supplied by the Unit.

2)         Reports shall be forwarded as soon as possible, but not to

exceed three business days after the occurrence, and shall include, but not be

limited to:

A)        Name and address of the jail.

B)        Date, time and type of occurrence.

C)        Information regarding any detainee involved in the occurrence, including

name, date of birth, date confined and arresting charge.

D)        Information regarding any death, including the name of the

deceased, the circumstances of the occurrence, and the date, time and specific

cause of death

mited to:

A)        Name and address of the jail.

B)        Date, time and type of occurrence.

C)        Information regarding any detainee involved in the occurrence, including

name, date of birth, date confined and arresting charge.

D)        Information regarding any death, including the name of the

deceased, the circumstances of the occurrence, and the date, time and specific

cause of death.

E)        Information regarding any detainee that was transported to a

hospital or medical facility for treatment and whether he or she was admitted

as an inpatient or released.

F)         A summary of the facts and circumstances surrounding the occurrence.

G)        Any recommendations to prevent subsequent occurrences.

H)        Signature of the reporting officer and the date of the report.

3)         Extraordinary or unusual occurrences shall mean:

A)        Death, regardless of cause.

B)        Attempted suicide if hospitalization or medical treatment is

required.

C)        Serious injury, including accidental or self inflicted

injuries.

D)        Escape from confinement or attempted escape.

E)        Serious fire resulting in property damage, personal injury or

evacuation.

F)         Any disturbance involving four or more individuals, a riot or a

hostage situation.

G)        Battery of a staff member, visitor or volunteer.

H)        Battery of a detainee by a staff member.

I)         Battery of a detainee by another detainee if hospitalization

or medical treatment is required.

J)         Sexual assault or attempted sexual assault.

K)        Occurrence of contagious or infectious disease or illness

within the jail, excluding names of detainees or others involved.

L)        Discovery of firearms or weapons, as defined in Section 31A-0.1

of the Criminal Code of 2012 [720 ILCS 5/31A-0.1], in detainee living or

program areas.

M)       A written or oral act of intimidation by a detainee on detainees

or staff for which criminal charges result.

N)        Excessive use of force by staff

illness

within the jail, excluding names of detainees or others involved.

L)        Discovery of firearms or weapons, as defined in Section 31A-0.1

of the Criminal Code of 2012 [720 ILCS 5/31A-0.1], in detainee living or

program areas.

M)       A written or oral act of intimidation by a detainee on detainees

or staff for which criminal charges result.

N)        Excessive use of force by staff.

O)        Involuntary administration of medication.

P)         Use of a control device, such as chemical agents, oleoresin

capsicum (OC), electro-muscular disruption device, restraint chair, baton, etc.

Q)        Major property damage.

d)         Other Reports and Records

Each jail

administrator shall submit such other reports or records pertaining to jail

administration as required by the Department for those purposes as statistical

reports.