Section 1520.48 Application and Receipt of other Federal Program Funds

Section 1520

Section 1520.48  Application

and Receipt of other Federal Program Funds

a)         If required by the funding source or if federal program

purposes would be furthered by doing so, the Authority shall select funding

priorities which shall guide the funding process. Funding priorities may

identify the types of eligible implementing agencies, federal program purpose

areas, specific project types, or costs that shall be given consideration for

funding. Funding priorities shall be selected by the Authority at a public

meeting in conformance with the Open Meetings Act [5 ILCS 120] and the Authority's

rules (2 Ill. Adm. Code 1750.330), and shall be developed according to the

following criteria:

1)         if required by the funding source or if federal program

purposes would be furthered by doing so, oral and written comment and testimony

received at public meetings conducted in conformance with the Open Meetings

Act;

2)         comments from State and local officials, not for profit

organizations, or other organizations, entities or persons that have experience

and expertise in areas that are relevant to federal program purposes;

3)         information, current research findings and surveys that are

relevant to federal program purposes; and

4)         analysis of the needs of eligible implementing agencies, the

need to fund projects that cover federal program purposes and the need for

items that represent allowable costs, as evidenced by relevant demographic,

medical, social science, criminal justice and statistical data, and available

resources that already address such needs.

b)         The Authority shall review the purposes of federal program

funds, other than those subject to Section 1520.40, 1520.46 or 1520.47, and

make a determination, at a public meeting in conformance with the Open Meetings

Act, as to whether a needs-based or competitive funding process would best meet

the overall goals and objectives of the federal program

s that already address such needs.

b)         The Authority shall review the purposes of federal program

funds, other than those subject to Section 1520.40, 1520.46 or 1520.47, and

make a determination, at a public meeting in conformance with the Open Meetings

Act, as to whether a needs-based or competitive funding process would best meet

the overall goals and objectives of the federal program.  To make that

determination, the Authority shall consider:

1)         the requirements of the funding source, including:

A)        the number, and types, of federal program purpose areas;

B)        the number, and types, of implementing agencies eligible for

funding;

C)        the number, and types, of costs to which the funds may be

applied; and

D)        other conditions and restrictions imposed by the funding

source, and State and federal law;

2)         the immediacy of the need to spend the funds, including

whether the funds are to be used to serve immediate and vital needs of persons

or communities, and whether the length of time during which the funds must be

spent is insufficient to allow for a competitive funding process;

3)         the services currently available to meet the needs of the

federal program; and

4)         funding priorities as described in subsection (a) above, if it

was necessary for the Authority to select such priorities.

c)         If the Authority chooses to distribute the funds on a

competitive basis as provided in subsection (b) above, then the Executive

Director of the Authority shall develop a request for proposals (RFP) based on

the following criteria:

1)         funding priorities as described in subsection (a) above, if it

was necessary for the Authority to select such priorities;

2)         requirements imposed on the Authority and potential recipient

implementing agencies by the funding source, and State and federal law;

3)         the nature and complexity of federal program purpose areas;

4)         the number and types of implementing agencies eligible to

receive

s as described in subsection (a) above, if it

was necessary for the Authority to select such priorities;

2)         requirements imposed on the Authority and potential recipient

implementing agencies by the funding source, and State and federal law;

3)         the nature and complexity of federal program purpose areas;

4)         the number and types of implementing agencies eligible to

receive funds;

5)         an analysis of need, as described in subsection (a)(4) above;

6)         information, current research findings and surveys that are

relevant to federal program purposes; and

7)         demographic, medical, social science, criminal justice and

statistical data that is relevant to federal program purposes.

d)         RFPs developed pursuant to the criteria described in

subsection (c) above shall include:

1)         the purposes, goals and objectives of the federal program, and

the types of projects that will be considered for funding;

2)         requirements that implementing agencies receiving funds must

meet, and adhere to, such as eligibility, reporting and fiscal requirements;

3)         certifications required by the funding source, and State and

federal law, including, but not limited to, the State of Illinois Drug-Free

Workplace certification, State and federal debarment certifications, and State

bribery and bid-rigging certifications;

4)         the criteria by which the Budget Committee or, at the Budget

Committee's direction, the Executive Director of the Authority will select

proposals for funding; such criteria shall be given an associated weight and

shall include:

A)        the adequacy with which the proposed project reflects the

purposes, goals and objectives of the federal program;

B)        whether the proposer is an eligible implementing agency as

defined by federal program requirements;

C)        the technical merit of the project design, as reflected in the

proposal received by the Authority;

D)        the qualifications of key personnel, as reflected in the

descripti

with which the proposed project reflects the

purposes, goals and objectives of the federal program;

B)        whether the proposer is an eligible implementing agency as

defined by federal program requirements;

C)        the technical merit of the project design, as reflected in the

proposal received by the Authority;

D)        the qualifications of key personnel, as reflected in the

descriptions or resumes that the proposer submitted to the Authority, if the

nature of the projects that will be considered for funding calls for an

assessment of such criteria;

E)        the sufficiency of the proposal's management plan, which

includes an assessment of the methods by which the proposer will administer the

project, both fiscally and programmatically, to achieve the goals and

objectives of the project;

F)         the proposer's capability to carry out the goals and

objectives of the project in the manner reflected by the proposal received by

the Authority;

G)        the adequacy of the proposed project budget, which includes an

assessment of the reasonableness and allowability of the costs that were

estimated and included in the budget;

H)        the proposer's history of administering projects similar to the

one proposed and of receiving and managing federal program funds, if

applicable; and

I)         any additional criteria required by the funding source or that

would further federal program purposes;

5)         the deadline by which, and location where, proposals must be

received by the Authority;

6)         the total amount, and sources, of federal funding available

for distribution through the RFP process, and the maximum amount of federal

funding that eligible implementing agencies may apply for through the

submission of an RFP;

7)         any matching contribution requirements that shall be imposed

upon implementing agencies that receive federal funds;

8)         the anticipated time period of the projects which may be

funded;

9)         funding priorities as described in subsection (a) a

ess, and the maximum amount of federal

funding that eligible implementing agencies may apply for through the

submission of an RFP;

7)         any matching contribution requirements that shall be imposed

upon implementing agencies that receive federal funds;

8)         the anticipated time period of the projects which may be

funded;

9)         funding priorities as described in subsection (a) above, if it

was necessary for the Authority to select such priorities; and

10)         any other information required by the funding source or that

would further federal program purposes.

e)         The Budget Committee, or, at the Budget Committee's direction,

the Executive Director of the Authority, shall make designations as to specific

projects, specific implementing agencies and funding amounts, based on the

criteria set forth in the RFP, as described in subsection (d) above; Budget

Committee designations shall be made, and Executive Director designations shall

be reported, at public meetings conducted in conformance with the Open Meetings

Act.

f)         If the Authority chooses to distribute the funds using a needs

based process, based on the criteria in subsection (b) above, then the

Executive Director of the Authority shall make funding recommendations to the

Budget Committee, which may include recommendations as to implementing

agencies, projects, and costs that should be covered by federal program funds;

the Executive Director's recommendations to the Budget Committee shall be based

upon:

1)         funding priorities as described in subsection (a) above, if it

was necessary for the Authority to select such priorities;

2)         analysis of the needs of types of eligible implementing

agencies, the need to fund projects that will cover federal program purposes,

and the need for items, such as equipment or services, that represent allowable

costs, as evidenced by relevant demographic, medical, social science, criminal

justice and statistical data, and available resources that already address

such priorities;

2)         analysis of the needs of types of eligible implementing

agencies, the need to fund projects that will cover federal program purposes,

and the need for items, such as equipment or services, that represent allowable

costs, as evidenced by relevant demographic, medical, social science, criminal

justice and statistical data, and available resources that already address such

needs;

3)         requirements imposed by the funding source, and State and

federal law, on the Authority and potential recipient implementing agencies;

4)         the nature and complexity of federal program purpose areas;

5)         the number and types of implementing agencies eligible to

receive funds;

6)         comments from the public, State and local officials, not for

profit organizations, or other organizations, entities or persons that have

experience and expertise in areas that are relevant to federal program

purposes; and

7)         information, current research findings and surveys that are

relevant to federal program purposes.

g)         The Budget Committee shall make designations as to specific

projects, specific implementing agencies and funding amounts; Budget Committee

designations shall be made at public meetings in conformance with the Open

Meetings Act and shall be based upon:

1)         funding recommendations made by the Executive Director of the

Authority according to subsection (f) above;

2)         analysis of the needs of eligible implementing agencies, the

need to fund projects that will cover federal program purposes, and the need

for items, such as equipment or services, that represent allowable costs, as

evidenced by relevant demographic, medical, social science, criminal justice

and statistical data, and available resources that already address such needs;

3)         comments from the public, State and local officials, not for

profit organizations, or other organizations, entities or persons that have

experience and expertise in areas that are relevant to federal pr

resent allowable costs, as

evidenced by relevant demographic, medical, social science, criminal justice

and statistical data, and available resources that already address such needs;

3)         comments from the public, State and local officials, not for

profit organizations, or other organizations, entities or persons that have

experience and expertise in areas that are relevant to federal program

purposes;

4)         the period of availability of the federal program funds and

the immediacy of the need to spend the funds, including whether federal program

funds are to be used to serve immediate and vital needs of persons or

communities that specific implementing agencies and specific projects could

readily address;

5)         the likelihood that a specific project type will achieve the

overall goals and objectives of the federal program by: making an assessment of

the adequacy with which a specific project type will meet the purposes, goals

and objectives of the federal program; examination of the results of

evaluations of existing similar projects; and analysis of results of tests or

demonstrations that are relevant to the federal program's purposes, goals and

objectives;

6)         the effectiveness of a specific project type, by making an

assessment of the manner in which a particular problem will be addressed by the

project type;

7)         the efficiency with which a specific implementing agency could

administer a project and the overall costs of specific project types; and

8)         the ability of a specific entity to secure alternate funding

sources for the project once federal program funds are no longer available.

h)         Pursuant to applicable federal legislation and guidelines, the

Application to the funding source shall include all information, certifications

and assurances that are required by the funding source

all costs of specific project types; and

8)         the ability of a specific entity to secure alternate funding

sources for the project once federal program funds are no longer available.

h)         Pursuant to applicable federal legislation and guidelines, the

Application to the funding source shall include all information, certifications

and assurances that are required by the funding source.

i)          Subsequent to notification by the funding source that an

Application has been approved, the Executive Director shall enter into

interagency agreements with those implementing agencies designated to receive

federal program funds pursuant to subsections (e) and (g) above, specifying the

terms and conditions under which the projects are to be conducted and the

federal funds are to be received. If the Authority is the designated

implementing agency, then the Executive Director shall document such terms and

conditions, which, to become effective, must be accepted in writing by the

Chairman of the Authority.  The terms and conditions shall include but not be

limited to reporting requirements that reflect fiscal expenditures and progress

toward program objectives, compliance with applicable laws and regulations,

maintenance of financial and program records beyond the expiration of the

agreement, the prohibition of subcontracting or assignment of agreements

without prior written approval of the Authority, audit procedures as described

in the federal laws and regulations listed in Section 1520.50(a), and the

status of the implementing agency as an independent contractor.