Rule 5139-37-07. Juvenile records

111.15 (A) The following standards are mandatory: (1) An admittance record is completed for every child admitted to the detention center. The admittance record includes the following: (a) Court case number and / or detention center admission number; (b) Date and time of admission and release; (c) Name and "also known as"; (d) Last known address; (e) Court of jurisdictions / referral source; (f) Specific charges(s) / order to detain; (g) If the youth is "sentenced" under section 2152.19 of the Revised Code; (h) Sex, gender identity, and sexual orientation, including whether the child appears or identifies as gender non-conforming in appearance or manner or identification as transgender or intersex; (i) Date of birth; (j) Race or nationality; (k) Health status; (l) Medical consent form; (m) Emergency contact information; (n) Name, relationship, address, telephone number for the parent(s)/legal guardian/custodian with whom the child resided with prior to the time of admission; (o) Inventory of property; (p) Education level and school attended; (q) Physical description; (r) Program rules and disciplinary policy signed by the child; (s) Information about sexual abuse/assault signed by the child- as required by PREA; (2) The admittance record is maintained as part of a file secured within the detention center, separated according to an established format and safeguarded from inappropriate disclosures, theft, loss or destruction. (a) The detention file includes at a minimum the following information: (i) Initial intake information; (ii) Documented legal authority to accept juveniles; (iii) Inventory of a child's property (iv) Documentation of temporary absences from the detention center, if any; (v) Final discharge or transfer report; (b) The medical file will include the following information when available: (i) Record of medical examination; (ii) Assessment, including medical history; (iii) Suicide assessment (iv) Mental health screening, initial and follow up

ept juveniles; (iii) Inventory of a child's property (iv) Documentation of temporary absences from the detention center, if any; (v) Final discharge or transfer report; (b) The medical file will include the following information when available: (i) Record of medical examination; (ii) Assessment, including medical history; (iii) Suicide assessment (iv) Mental health screening, initial and follow up. (c) The detention file will include the following information when available: (i) Grievance and disciplinary record; (ii) Phone call(s): name of person called, date of call; (iii) Visit(s): name of visitor, date of visit; (iv) Reports initiated by detention center personnel to include incident reports and staff alerts; (v) Signed release-of-information forms; (vi) Individual service plans; (vii) Progress reports; (viii) Case history / social history; (ix) Pre-sentence investigation; (d) The following standard is recommended: A recent photograph. (3) All records are maintained according to each detention center's record retention policy and all applicable state law. (4) Juvenile records / files may be subject to confidentiality by statute and/or local court rules. Requests for juvenile records should be submitted to the court of competent jurisdiction. (B) Reserved. Last updated February 1, 2024 at 8:59 AM Supplemental Information Authorized By: 5139.04 Amplifies: 5139.281 2/1/2029