Section 434.6 Exit Conferences

Section 434

Section 434.6  Exit

Conferences

All entities that undergo a

Department audit, review or investigation shall be given the opportunity for an

exit conference and an administrative hearing of the Department's findings and

recommendations.  The requirements for requesting a review of the findings and

recommendations are as follows:

a)         After receipt of the draft report or desk review report, the

entity may request an exit conference.  The request for an exit conference must

be received within 15 business days after receipt of the draft report or desk

review report.  The request must be sent to the Department's Office of Financial

Review and must explain which findings and recommendations the entity does not

understand or does not agree with.

1)         The exit conference shall be scheduled within 15 business days

after the request and shall be a general discussion between the agency

representatives and the auditors who performed the fieldwork or desk review.

Proposed responses to the draft report or desk review may be presented at the

time of the discussion.

2)         When an exit conference is held, the final report shall

contain a brief narrative regarding the date that the conference was held; the

names of the persons attending; the topics discussed; and any mutually agreed

changes to the draft or report that were decided upon during the exit

conference.

b)         If the entity disagrees with the audit findings, it may

request an administrative hearing regarding the findings and recommendations.

A request for an administrative hearing must be received in writing within 15

business days after the conclusion of the exit conference and shall be directed

to the administrator of the Administrative Hearings Unit with a copy forwarded

to the Office of Financial Review.  A request for an administrative hearing

must be accompanied by supporting documents or factual matter that refutes or modifies

the Department's draft findings.