Section 404.5 Renewal of License

Section 404

Section 404.5  Renewal of License

a)         Application

1)         License

renewal application forms shall be mailed to the institution by the Department

six months prior to the expiration date of license.  Officers of the governing

body shall submit the completed application to the Department three months

prior to the expiration date of the license.  The child care institution or

maternity center shall also include with the application verification of any

accreditations earned.  For a renewal application to be considered complete,

the following shall be attached to the application:

A)        a

current list of names and addresses of owners, officers, board members,

principal shareholders owning more than 5% of the stock of the corporation;

B)        a

staff list, including name and job title, indicating those who are licensed to

practice as a direct child welfare employee required in 89 Ill. Adm. Code

412.40; and

C)        the

following documents, if changes were made to them since the last application or

renewal:

i)          statement of purpose;

ii)         range of services; and

iii)        code of ethics.

2)         Upon receipt of the application for license renewal, the

Department shall conduct a license study in order to determine that the

institution continues to meet licensing standards.  The licensing study shall

be in writing; reviewed and signed by the licensing supervisor and the

licensing representative performing the study.

3)

When a licensee has made timely and sufficient application

for renewal of a license or a new license with reference to any activity of a

continuing nature and the Department fails to render a decision on the

application for renewal of the license prior to the expiration date of the

license, the existing license shall continue in full force and effect for up to

30

days until the final Department decision has been made

timely and sufficient application

for renewal of a license or a new license with reference to any activity of a

continuing nature and the Department fails to render a decision on the

application for renewal of the license prior to the expiration date of the

license, the existing license shall continue in full force and effect for up to

30

days until the final Department decision has been made.  The

Department may further extend the period in which such decision must be made in

individual cases for up to 30 days, if good cause is shown.

[205 ILCS

10/5(d)]  "Good cause" includes but is not limited to shortages of

staff.

b)         Acceptance

of Accreditation as Deemed Status

1)         When

a child care institution or maternity center is fully accredited by the Council

on Accreditation for Children and Family Services, Inc. (Council on

Accreditation), 120 Wall Street, 11

th

Floor, New York NY 10005 (2001

standards) and there have been no substantiated licensing violations that

affect the health, safety, morals, or welfare of children served by that

facility for the last four years, that child care institution or maternity center

is deemed to be in compliance with the program requirements of this Part.

2)         The

Department shall verify in writing with the Council on Accreditation that the

child care institution or maternity center's accreditation continues to be in

good standing and shall conduct annual monitoring visits to verify the

continued compliance of the facility with the requirements of this Part.

3)         If

licensing violations are substantiated against an accredited child care

institution or maternity center, the Department licensing worker shall notify

in writing the Council on Accreditation of the substantiated violations.  The

facility shall receive a copy of this notice

ual monitoring visits to verify the

continued compliance of the facility with the requirements of this Part.

3)         If

licensing violations are substantiated against an accredited child care

institution or maternity center, the Department licensing worker shall notify

in writing the Council on Accreditation of the substantiated violations.  The

facility shall receive a copy of this notice.

4)         If a

substantiated licensing violation may affect the health, safety, morals, or

welfare of the children served by the child care institution or maternity

center, the institution or maternity center shall be removed from deemed status

and a full license study shall be conducted as part of the license renewal

process.

c)         Renewal

Application Under Deemed Status

1)         A

child care institution or maternity center in deemed status doing business with

the Department shall submit to the Department Regional Office of Licensing:

A)        Signed

and completed renewal application on a form provided by the Department;

B)        Written

description of any change in the institution's tax exempt status, charitable

trust registration, and range of services provided;

C)        List

of current employees, including the name of the Administrator;

D)        List

of current board members, including their names, home phone numbers, and

addresses;

E)        Copy

of any Corrective Plan currently placed on the institution;

F)         Copy

of additional information submitted by the institution to the Council on

Accreditation, including:

i)          Institution's

consumer surveys' results;

ii)         Information

regarding any "hold" on the institution's intake placed by the

Council on Accreditation, including:  was the hold for any part of the current

license sequence; was the institution on hold at the time of renewal; reason

for the hold, and duration of the hold status; and

iii)        Copy

of the most recent Annual Maintenance of Accreditation Report the institution

filed with the Council on A

n

regarding any "hold" on the institution's intake placed by the

Council on Accreditation, including:  was the hold for any part of the current

license sequence; was the institution on hold at the time of renewal; reason

for the hold, and duration of the hold status; and

iii)        Copy

of the most recent Annual Maintenance of Accreditation Report the institution

filed with the Council on Accreditation;

G)        Copy

of letter the institution has from the Council on Accreditation for Children

and Family Services showing that the institution is fully accredited.

2)         The

Department shall obtain the following information from other sources about the

institution in deemed status doing business with the Department:

A)        Results

of the institution's financial audit and any documented financial problems;

B)        The

number of  indicated child abuse/neglect investigations and licensing complaint

investigations; and

C)        Council

on Accreditation confirmation that the institution is fully accredited and in

good standing.

3)         Institutions

and maternity centers not doing business with the Department shall submit to

the Department:

A)        Signed

and completed renewal application on a form provided by the Department;

B)        Written

description of any change (if applicable) in the institution's corporate exempt

status, charitable trust status and range of services provided;

C)        List

of current employees, including the name of the Administrator;

D)        List

of current board members, including their names, home phone numbers and

addresses;

E)        Copy

of information the institution submitted to the Council on Accreditation

regarding results of or information about the institution's consumer surveys;

F)         Copy

of the last Annual Maintenance of Accreditation Report the institution filed

with the Council on Accreditation;

G)        Copy

of letter the institution has from the Council on Accreditation showing that

the institution is fully accredited; and

e institution submitted to the Council on Accreditation

regarding results of or information about the institution's consumer surveys;

F)         Copy

of the last Annual Maintenance of Accreditation Report the institution filed

with the Council on Accreditation;

G)        Copy

of letter the institution has from the Council on Accreditation showing that

the institution is fully accredited; and

H)        Copy of

the institution's most recent audit.

4)         The

Department shall obtain the following information from other sources about the

institution in deemed status that is not doing business with the Department:

A)        Number

of indicated child abuse/neglect investigations and licensing complaint

investigations;

B)        Council

on Accreditation confirmation that the institution is fully accredited and in

good standing

d)         Removal

of Institution or Maternity Center from Deemed Status

The following shall occur before

the Department is to remove a child care institution or maternity center from

deemed status:

1)         The

Department shall have documentation of one or more substantiated violations

that affect the health, safety, morals or welfare of children served by the

institution or maternity center's program.

2)         After

review and confirmation of the substantiated violation by the licensing

supervisor and manager, the Central Office of Licensing shall submit a

recommendation for removing the institution from deemed status to a 5-member

panel comprised of representatives from the Divisions of Quality Assurance,

Purchase of Service Monitoring, and Program Operations, and the Offices of

Child and Family Policy and Licensing.

3)         The

5-member panel shall review the recommendation for removal from deemed status.

A)        If the

panel concurs with the recommendation, the panel shall forward the

recommendation to the Director for final approval

resentatives from the Divisions of Quality Assurance,

Purchase of Service Monitoring, and Program Operations, and the Offices of

Child and Family Policy and Licensing.

3)         The

5-member panel shall review the recommendation for removal from deemed status.

A)        If the

panel concurs with the recommendation, the panel shall forward the

recommendation to the Director for final approval.

B)        If the

panel does not concur with the recommendation, the institution or maternity

center will maintain deemed status.

4)         The

Department shall notify the institution or maternity center in writing of the

Director's decision to remove or maintain the institution in deemed status.