Section 1.30 Record Retention Requirements

Section 1

Section 1.30  Record

Retention Requirements

a)         The Grantee will, as often as deemed necessary by the

Department, the Attorney General of the State of Illinois, the Auditor General

of the State of Illinois, the Comptroller of the State of Illinois, the

Comptroller General of the United States, or any of their duly authorized

representatives, permit the Department, the Attorney General of the State of

Illinois, the Auditor General of the State of Illinois, the Comptroller of the

State of Illinois, the Comptroller General of the United States, or any of

their duly authorized representatives to have full access to and the right to

examine any pertinent books, documents, papers and records of the Grantee

involving transactions related to a grant under this program for three (3)

years from the date of submission of the final expenditure report or until

audit findings have been resolved, whichever is later.  The Grantee shall include

in all its contracts under state/federal grant programs a provision that the

Department, the Attorney General of the State of Illinois, the Auditor General

of the State of Illinois, the Comptroller of the State of Illinois, the

Comptroller General of the United States, or any of their duly authorized

representatives will have full access to and the right to examine any pertinent

books, documents, papers and records of any such contractor involving

transactions related to the contract for three (3) years from the final payment

under the contract.  The term "contract" as used in this clause

excludes purchase orders not exceeding $2,500.00.

b)         All Grantees must adhere to the provisions contained in the

Secretary of State's Regulations (44 Ill. Adm. Code 4000) of the Local Records

Commission and Local Records Act (Ill. Rev. Stat. 1983, ch. 116, par. 43.101 et

seq.).