Section 7000.70 Grantee Qualification Status

Section 7000.70  Grantee Qualification Status

a)         Before

to making an award, the State awarding agency is required by 31 U.S.C. 3321, 41

U.S.C. 2313 and Section 25(4)(C) of the Act to review information available

through any GOMB- or OMB-designated repositories of government-wide eligibility

qualification or financial integrity information, such as:

1)         Federal

Awardee Performance and Integrity Information System (FAPIIS);

2)         SAM.gov,

including the Federal Excluded Parties List; and

3)         Grantee

Portal.

b)         Illinois

grantee registration is centralized and automated through the Grantee Portal from

https://grants.illinois.gov/portal/.

c)         An

individual representing an organization must use the State of Illinois Public

Authentication Portal as a cybersecurity check and to formally associate the

individual with the organization represented by the individual.  Authentication

is initiated from the Grantee Portal link above under subsection (b).

d)         An

entity must provide the following information annually to be registered with

the State of Illinois as an awardee:

1)         Organization

name and contact information;

2)         Federal

Employee Identification Number (FEIN);

3)         Data

Universal Numbering System (DUNS) number or Unique Entity Identifier (UEI), as

applicable; and

4)         Organization

type.

e)         Illinois

prequalification is centralized and includes an automated verification through www.SAM.gov

and the GATA implementation website based on information provided during

registration.

f)         Based

on the information provided, the entity is "qualified" to be an

awardee if it:

1)         has

an active DUNS number or UEI, as applicable;

2)         has

an active SAM.gov public account;

3)         is in

good standing with the Illinois Secretary of State, if the Illinois Secretary

of State requires the entity's organization type to be registered

ovided during

registration.

f)         Based

on the information provided, the entity is "qualified" to be an

awardee if it:

1)         has

an active DUNS number or UEI, as applicable;

2)         has

an active SAM.gov public account;

3)         is in

good standing with the Illinois Secretary of State, if the Illinois Secretary

of State requires the entity's organization type to be registered. Governmental

entities, school districts and select religious organizations are not required

to be registered with the Illinois Secretary of State. Refer to the Illinois

Secretary of State Business Services website: https://www.ilsos.gov/departments/business_services/home.html;

4)         is

not on the Illinois Stop Payment List;

5)         is

not on the SAM.gov Exclusion List;

6)         is

not on the Illinois Medicaid Sanctions List

(https://www.illinois.gov/hfs/oig/Pages/SanctionsList.aspx).

g)         Upon registration,

the Grantee Portal will list the status of each requirement. If a status is not

"good", a link for technical assistance provides an explanation of

how the issue can be corrected.  The status of all requirements must be

"good" for the entity to be qualified.

1)         If an

entity is on the SAM.gov Exclusion List or in Permanent Stop Payment Status on

the Illinois Stop Payment List, the entity is "Not Qualified".  There

is no remediation available.  The State of Illinois cannot do business with entities

on the SAM.gov Exclusion List or in Permanent Stop Payment Status on the

Illinois Stop Payment List.

2)         If an

entity is on the Illinois Stop Payment List, is not in good standing with the

Illinois Secretary of State, is on the Illinois Medicaid Sanctions List, does

not have an active DUNS number or UEI as applicable, or has an expired SAM.gov

account, the entity has a temporary "Not Qualified" status, but can

remediate.  Technical assistance links through the Grantee Portal enable the

entity to self-mediate the issue

Illinois Stop Payment List, is not in good standing with the

Illinois Secretary of State, is on the Illinois Medicaid Sanctions List, does

not have an active DUNS number or UEI as applicable, or has an expired SAM.gov

account, the entity has a temporary "Not Qualified" status, but can

remediate.  Technical assistance links through the Grantee Portal enable the

entity to self-mediate the issue.

3)         If an

entity's verification confirmed all requirements under subsection (f) are met,

the entity has a "Qualified" status.

h)         Qualified

status is re-verified nightly.  If the entity's status changes, an email notice

is sent to the designated representative with a link to the Grantee Portal.

The entity must use the link for technical assistance to seek remediation.

i)          Registration

is required before an organization can apply for an award. State agencies shall

use the State Staff Inquiry Screen to ensure an entity is "qualified"

before reviewing the grant application.

j)          “Qualified”

status is required at the application review date. Applications will not be

reviewed if the applicant is not in “qualified” status.

k)         Local

governments are responsible for determining how the governmental department or

agency unit will register and prequalify.  In the case of a county government,

the decision must be made by the individual with the highest level of fiscal

and administrative authority.

1)         An

entity may register as a single county if the county and the departments or

agency units within the county use the same FEIN and:

A)        Have

one government-wide DUNS number or UEI, as applicable;

B)        Complete

one government-wide ICQ; and

C)        Complete

one government-wide indirect cost rate negotiation or election

hest level of fiscal

and administrative authority.

1)         An

entity may register as a single county if the county and the departments or

agency units within the county use the same FEIN and:

A)        Have

one government-wide DUNS number or UEI, as applicable;

B)        Complete

one government-wide ICQ; and

C)        Complete

one government-wide indirect cost rate negotiation or election.

2)         If it

is determined that the departments should register and prequalify separately,

each department must:

A)        Have a

separate DUNS number or UEI, as applicable, for each department or agency unit;

B)        Utilize

a registration name that includes both the name of the local government and the

governmental department or agency (e.g., Sangamon County, Public Health

Department);

C)        Complete

separate Internal Control Questionnaires (ICQs) for each department or agency

unit; and

D)        Complete

separate indirect cost rate negotiations or elections for each department or agency

unit.