Section 422.45 Form, Location and Retention of Records

Section 422

Section 422.45  Form,

Location and Retention of Records

a)         Each record required by this Part and other applicable Parts

of Title 32 shall be legible throughout the specific retention period.  The

record may be the original or a reproduced copy or a microform provided that

the copy or microform is authenticated by authorized personnel and that the

microform is capable of reproducing a clear copy throughout the required

retention period.  The record may also be stored in electronic media with the

capability for producing legible, accurate and complete records during the

required retention period.  Records such as letters, drawings and specifications

shall include all pertinent information, stamps, initials and signatures.  Adequate

safeguards against tampering with and loss of records shall be maintained

throughout the retention period, even if the license expires or is terminated.

b)         Each professional licensee shall maintain the records required

by this Part and, at the request of the Agency, make his or her records

required in accordance with this Part, and himself or herself, available during

normal business hours, in the offices of the Agency, for a performance audit of

the license.

c)         At the time of application for a license or renewal, the

applicant shall specify, for Agency approval, a location where records required

by this Part and other applicable Parts of Title 32 Ill. Adm. Code shall be

maintained for inspection by the Agency. This location shall be in Illinois or

within 50 miles of the Illinois border and at the location where the licensed

professional who ensures the Quality Assurance Program is implemented is

located

applicant shall specify, for Agency approval, a location where records required

by this Part and other applicable Parts of Title 32 Ill. Adm. Code shall be

maintained for inspection by the Agency. This location shall be in Illinois or

within 50 miles of the Illinois border and at the location where the licensed

professional who ensures the Quality Assurance Program is implemented is

located.

d)         Records

required by this Part or other Parts of Title 32, including but not limited to

records of radon measurements, mitigations, Quality Assurance Programs,

calibration measurements, equipment repairs and worker protection plans, shall

be retained by the licensee for at least 5 years or the length of time of any

warranty or guarantees, whichever is longer.