Section 2070.45 Regional Intake Entities

Section 500

TITLE 23: EDUCATION AND CULTURAL RESOURCES

SUBTITLE A: EDUCATION

CHAPTER XI: DEPARTMENT OF EARLY CHILDHOOD

PART 2070 EARLY INTERVENTION PROGRAM

SECTION 2070.45 REGIONAL INTAKE ENTITIES

Section 2070.45  Regional

Intake Entities

The Department will assure the

designation of regional intake points as necessary to accomplish consistent

System intake and service coordination throughout the State.  The regional

entity shall be the contracted entity responsible for implementation of the EI

Services System within its designated geographic area.  The regional entity

shall:

a)         Participate in public awareness and child find activities by

disseminating information to primary referral sources and working with local

interagency councils.

b)         Provide adequate accessible and secure space/facilities to

store permanent EI records and to house staff.

c)         Select, train and supervise qualified staff to carry out the

following tasks within the System specified time frames:

1)         Receive referrals.

2)         Provide service coordination as defined in Section 2070.55(l).

3)         Develop, maintain and process the permanent EI case record in

accordance with policies set forth by the Department.

4)         Provide information about the EI Services System, including

rights and procedural safeguards and available advocacy services, to families

and initiate intake with parental consent.

5)         Comply with family fee and public and private insurance policies

and procedures as set by the Department.

6)         Monitor that the Part C funds are the "payor of last

resort" to the extent allowed by law.  This includes assistance in

accessing resource supports, including but not limited to the Division of

Specialized Care for Children (Title V) and, with the parent's or guardian's

informed consent, Medicaid (Title XIX), the State Child Health Insurance

Program (Title XXI), and private insurance

Monitor that the Part C funds are the "payor of last

resort" to the extent allowed by law.  This includes assistance in

accessing resource supports, including but not limited to the Division of

Specialized Care for Children (Title V) and, with the parent's or guardian's

informed consent, Medicaid (Title XIX), the State Child Health Insurance

Program (Title XXI), and private insurance.

7)         Be knowledgeable of and comply with all applicable federal and

State laws, guidelines, procedures, rules, regulations, and executive orders

applicable to its activities, including, but not limited to:

A)        The Individuals with Disabilities Education Act.  The United

States Department of Education regulations for the EI program for Infants and

Toddlers with Disabilities (34 CFR 303) and the Illinois EI Services System Act

[325 ILCS 20].

B)        The federal Family Education Rights and Privacy Act (FERPA) (20

USC 1232g, 1232h)  and the United States Department of Education implementing

regulations (34 CFR 99) and the Illinois School Student Records Act [105 ILCS

10].

C)        The Americans With Disabilities Act (42 USC 12131-12134).

D)        The Health Insurance Portability and Accountability Act  and

the regulations promulgated under that Act (45 CFR 160, 162 and 164) regarding

transactions, privacy and security.

d)         Maintain a directory of non-EI financial resources and support

services for use with families.

e)         Assist families in accessing non-EI financial resources and

support services by making appropriate referrals while the child is enrolled

with the EI Services System and at transition.  Children found ineligible

should be offered referrals for non-EI community resources prior to case

closure.

f)         Maintain administrative and programmatic contact with all EI

service providers in the service area

families in accessing non-EI financial resources and

support services by making appropriate referrals while the child is enrolled

with the EI Services System and at transition.  Children found ineligible

should be offered referrals for non-EI community resources prior to case

closure.

f)         Maintain administrative and programmatic contact with all EI

service providers in the service area.

g)         Participate in routine monitoring and technical assistance

activities as required by the Department, including on-site monitoring, data

collection and reporting obligations, record reviews, financial audits,

complaint investigations, and consumer satisfaction surveys.

h)         Enroll as an "All Kids agent" in order to complete

the All Kids application as authorized under Section 22 of the Children's

Health Insurance Program Act.

i)          Facilitate IFSP team discussions for every child to determine

his/her status relative to each of the federal Office of Special Education

Program's (OSEP) identified child outcomes and document the rating in the

statewide data system.