Section 504.30 Preparation of Disciplinary Reports

Section 504

Section 504.30  Preparation

of Disciplinary Reports

a)         Every employee has the duty to observe the conduct of offenders.

b)         If an employee observes an offender committing an offense,

discovers evidence of its commission or receives information from a reliable

witness of the conduct, the employee shall promptly prepare a disciplinary

report.  However, if the infraction is listed in the 400 series in Table A and

the employee determines a disciplinary report is not necessary to resolve the

situation, the employee may orally reprimand the offender.

c)         The disciplinary report must be fully completed.  The

reporting employee shall provide the following information to the extent known

or available:

1)         The name and identification number of the offender.

2)         The place, time and date of the offense.

3)         The offense that the offender is alleged to have committed.

4)         A written statement detailing the conduct observed.

5)         The names of offenders, employees and visitors who were

witnesses.  The identity of witnesses may be withheld for reasons of security

provided a statement to that effect and the information the confidential source

provided are included on the disciplinary report to the extent the information

can be included without jeopardizing security.

6)         The signature of the reporting employee and the date and time

the report is completed.

d)         If an offender is suspected of committing a disciplinary

offense, an investigative disciplinary report, hereinafter referred to as an

investigative report, shall be issued that reasonably informs the offender of

the subject of the investigation to the extent that safety and security allow.  In

no event shall an investigative report be served upon an offender more than

eight calendar days after the suspected commission of an offense or the

discovery of an offense, whichever is later, unless the offender is unavailable

or unable to participate in the proceeding

d that reasonably informs the offender of

the subject of the investigation to the extent that safety and security allow.  In

no event shall an investigative report be served upon an offender more than

eight calendar days after the suspected commission of an offense or the

discovery of an offense, whichever is later, unless the offender is unavailable

or unable to participate in the proceeding.

e)         Service of a disciplinary report upon the offender shall

commence the disciplinary proceeding.  In no event shall a disciplinary report

be served upon an offender more than eight calendar days after the commission

of an offense or the discovery of an offense unless the offender is unavailable

or unable to participate in the proceeding.