Section 4190.105 Review of Final Reports

Section 4190

Section 4190.105  Review of

Final Reports

The Department shall review

final reports within 45 days after receiving a complete draft.  If the Department

does not find the report acceptable, it shall provide specific comments

concerning any problem.  The Department shall receive at least two copies of

the final report.  The land owning agency will receive at least one copy of the

final report.  The Museum will receive at least one copy of the final report,

which will be among the materials provided to the Museum for curation.  Final

reports shall include the following:

a)         Transmittal Statement that will substantiate:

1)         The land on which the excavation occurred has been returned to

its normal use or the intended use that was interrupted by the discovery and/or

excavations of the archeological or paleontological resources.

2)         Written evidence of the transfer of any excavated or removed

archaeological or paleontological resources and project records to the Museum

if that has already been accomplished, or a statement that final disposition at

the Museum will be accomplished within 30 days.

b)         The certified archeologist or paleontologist shall provide, at

a minimum, the following information in the final report:

1)         Title Page.  Each report shall have a title page that

specifies the author, principal investigator, organization or association,

contractor and source of funds, source of authorizations, title of report

including the nature and location of work, and the month and year the report

was completed.

2)         Abstract.  The abstract shall include a clear summary

indicating the purposes, location, results of field work and laboratory

analysis, the new knowledge gained and any recommendations of the report.  The

Abstract shall include enough information that it could be quoted as a summary

statement in preparing a statement regarding actions in compliance with the

Act.

3)         Table of Contents

Abstract.  The abstract shall include a clear summary

indicating the purposes, location, results of field work and laboratory

analysis, the new knowledge gained and any recommendations of the report.  The

Abstract shall include enough information that it could be quoted as a summary

statement in preparing a statement regarding actions in compliance with the

Act.

3)         Table of Contents.  This is necessary only in the case of

reports exceeding ten text pages in length.  The table of contents shall

provide page locations for the various report subdivisions as well as for

figures, tables, references cited, and appendices.

4)         Introduction.  The introduction shall briefly summarize the

purpose of the investigations and the scope of work (contract requirements),

including any agencies involved, dates of work, principal personnel, and land

owners.

5)         Physical Setting as it Relates to an Understanding of the

Nature of the Site and Resources.  Information shall be presented on the

geomorphology, soils, vegetation, current land use, potential for site

preservation, and any other pertinent environmental data.  A map showing the

location of the project in the State shall be included as well as a United

States Geological Survey (USGS) map and any additional maps that clarify site

and project location and setting.

6)         Context.  A summary of any previous archeological,

paleontological and/or historical record of the site shall be provided.  The

focus shall be on providing information that would aid in understanding and

evaluating the importance of the sites in the study.  This section shall

include a description of the information sources consulted including published

materials, site files, unpublished manuscripts, and informants.

7)         Methods.  An explicit statement of procedures used to collect

and evaluate the site, field and laboratory data, and rationale for the

particular procedures utilized shall be included in the report

f the sites in the study.  This section shall

include a description of the information sources consulted including published

materials, site files, unpublished manuscripts, and informants.

7)         Methods.  An explicit statement of procedures used to collect

and evaluate the site, field and laboratory data, and rationale for the

particular procedures utilized shall be included in the report.  The overall

field strategy and the techniques used in the survey and/or excavation shall be

specified.  Maps showing the areas actually covered by on-the-ground inspection

shall be included.  If more than one technique was used in the work, maps or

text shall specify the techniques used in each subarea.  Each map shall be

visually clear and include a scale, North arrow, caption and key to symbols used.

All typologies utilized and underlying assumptions governing methods must be

clearly stated and explained.  The techniques and equipment used in collecting

and analyzing artifacts and associated data shall be specified (e.g., types of

preservatives and adhesives used in stabilizing the material, types of

instruments used in making measurements, statistical techniques employed,

etc.).

8)         Results and Synthesis.  The results of field and/or laboratory

investigations shall be presented (along with supportive data) and a synthesis

of the work given.  This section shall include site descriptions of all sites

surveyed and excavated.  The descriptions shall include, if applicable, a

complete discussion of the site's historical, paleontological or archeological

context.  All research questions posed in the scope-of-work shall be addressed

with the collected data and the contribution of this work to scientific

advancement discussed

ork given.  This section shall include site descriptions of all sites

surveyed and excavated.  The descriptions shall include, if applicable, a

complete discussion of the site's historical, paleontological or archeological

context.  All research questions posed in the scope-of-work shall be addressed

with the collected data and the contribution of this work to scientific

advancement discussed.  For archeological resources, the synthesis shall

evaluate the sites, associated artifact assemblages, cultural/historical

context of all of the former in relationship to the overall scope of the

project and in relationship to pertinent cultural, historical, or archeological

questions.

9)         Supporting Data.  Supporting data for the report shall include

lists and descriptions of material remains, illustrations of artifacts,

fossils, grave features and pertinent human skeletal parts, photographs of the

sites and the project area, and figures of excavation details (profiles, plan

maps, etc.). Inventories and long lists may be put in an appendix.

10)       Recommendations.  Recommendations regarding the preservation

and/or the need for future work at the sites must be given.  A discussion of

the further research potential or archeological or paleontological materials

recovered in excavations must be given.

11)       Supplementary Statements.  The location where the materials and

records have been deposited and are being or will be curated must be specified

in the report.  The nature of the records must also be noted.

12)       Bibliography.  References to files, published and unpublished

literature, and oral reports mentioned in the report must be included in the

bibliography.

13)       Appendices.  A complete copy of all official correspondence

with the Illinois Department of Natural Resources and the land owning or

managing agency must be included.  Items such as artifact inventories may be

included in appendices at the discretion of the report writer.