Rule 80.1. Retention and Disposition of Evidence and Illustrative Aids

(a) Generally. The clerk receives and maintains: (1) all exhibits offered for admission in evidence but not received in evidence; (2) all exhibits admitted in evidence; and (3) any illustrative aid used under Rule 107 of the Arizona Rules of Evidence. (b) Manner of Disposition. Unless the court orders otherwise, after the case is no longer subject to modification, the clerk must dispose of evidence and illustrative aids in the case as follows: (1) Any exhibit submitted through a digital evidence portal (a “digital exhibit”) must be deleted by the clerk without further notice. (2) For any exhibit or evidence not submitted through a digital evidence portal (a “physical exhibit”) and illustrative aids, the clerk must provide at least 30 days' notice to the party who submitted the physical exhibit or illustrative aid for that party to claim and, if claimed, return it to the party who submitted it. If the party who submitted the physical exhibit or illustrative aid does not claim it after 30 days from such notice, the clerk may dispose of the physical exhibit or illustrative aid. (c) Definition of “Subject to Modification.” For purposes of this rule, a case is “no longer subject to modification” when no further matters remain pending and 90 days after: (1) the trial court dismisses all claims, unless a party files a notice of appeal; (2) the entry of an appealable judgment or appealable order, unless a party files a notice of appeal or a post-trial motion; (3) the trial court denies a post-trial motion, unless a party files a notice of appeal from the denial of that motion; or (4) the trial court receives an appellate court mandate affirming.