§ 1.21 Definitions.

(a) The term

agency

means agency as defined in 5 U.S.C. 552(e).

(b) The term

individual

means a citizen of the United States or an alien lawfully admitted for permanent residence.

(c) The term

maintain

includes maintain, collect, use, or disseminate.

(d) The term

record

means any item, collection, or grouping of information about an individual that is maintained by the Treasury or its components. This includes, but is not limited to, the individual's education, financial transactions, medical history, and criminal or employment history and that contains the name, or an identifying number, symbol, or other identifying particular assigned to the individual, such as a finger or voice print or a photograph.

(e) The term

system of records

means a group of any records under the control of the Treasury or any component from which information is retrieved by the name of the individual or by some identifying number, symbol, or other identifying particular assigned to the individual.

(f) The term

statistical record

means a record in a system of records maintained for statistical research or reporting purposes only and not used in whole or part in making any determination about an identifiable individual, except as provided by 13 U.S.C. 8.

(g) The term

routine use

means the disclosure of a record that is compatible with the purpose for which the record was collected.

(h) The term

component

means a Treasury bureau or office as set forth in § 1.20 and in the appendices to this subpart. (See 5 U.S.C. 552a(a).)

(i) The term

request for access

means a request made pursuant to 5 U.S.C. 552a(d)(1).

(j) The term

request for amendment

means a request made pursuant to 5 U.S.C. 552a(d)(2).

(k) The term

request for accounting

means a request made pursuant to 5 U.S.C. 552a(c)(3).

(l) The term

Privacy Act

means the Privacy Act of 1974 (5 U.S.C. 552a).