BC Meeting Materials January 27, 2016
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BC Meeting Materials January 27, 2016
Open Session
CERTIFICATION
I, the undersigned, as Secretary of the Oneida Business Committee, hereby certify that
the following 255 pages are the Open Session meeting materials presented at a
meeting duly called, noticed and held on the 27th day of JANUARY, 2016.
____________________________
Lisa Summers, Tribal Secretary
Oneida Business Committee
Page 1 of 245
Oneida Business Committee
Executive Session
9:00 a.m. Tuesday, January 26, 2016
Executive Conference Room, 2nd floor, Norbert Hill Center
Regular Meeting
9:00 a.m. Wednesday, January 27, 2016
BC Conference Room, 2nd floor, Norbert Hill Center
Agenda
To get a copy of the agenda, go to: http://oneida-nsn.gov/
I.
CALL TO ORDER AND ROLL CALL
II.
OPENING
A.
Special Recognition for Years of Service
Sponsor: Geraldine Danforth, Area Manager/Human Resources Department
III.
ADOPT THE AGENDA
IV.
OATHS OF OFFICE
V.
MINUTES
A.
VI.
VII.
Approve January 13, 2016, regular meeting minutes
Sponsor: Lisa Summers, Tribal Secretary
RESOLUTIONS
A.
Adopt resolution titled Office of Special Trustee - Sign Off Authority
Sponsor: Brandon Stevens, Councilman
B.
Adopt resolution titled Agreement with Wisconsin Department of Transportation for Corridor
Study on Mason St/54
Sponsor: Troy Parr, Assistant Division Director/Development
APPOINTMENTS
A.
Appoint Mary Graves to the Oneida Personnel Commission
Sponsor: Tina Danforth, Tribal Chairwoman
Oneida Business Committee Regular Meeting Agenda of January 27, 2016
Page 1 of 9
Page 2 of 245
VIII.
STANDING COMMITTEES
A.
Legislative Operating Committee
Sponsor: Councilman Brandon Stevens, Chair
1. Accept January 6, 2016, Legislative Operating Committee meeting minutes
2. Approve Audit Committee Bylaws Amendments
3. Accept memorandum regarding status of Children’s Code
B.
Finance Committee
Sponsor: Tribal Treasurer Trish King, Chair
1. Approve January 18, 2016, Finance Committee meeting minutes
C.
Community Development Planning Committee
Sponsor: Councilman Tehassi Hill, Vice-Chair
1. Accept October 1, 2015, and December 3, 2015, Community Development Planning
Committee meeting minutes
D.
IX.
Quality of Life Committee (No Requested Action)
GENERAL TRIBAL COUNCIL
A.
Petitioner John E. Powless Jr.: Per capita payments
Sponsor: Lisa Summers, Tribal Secretary
EXCERPT FROM JANUARY 13, 2016: Motion by David Jordan to accept the legal analysis and to
note the financial analysis is due by the January 27, 2016, regular Business Committee meeting,
seconded by Lisa Summers. Motion carried unanimously.
EXCERPT FROM DECEMBER 23, 2015: Motion by Lisa Summers to defer the legal and financial
analyses to the January 27, 2016, regular Business Committee meeting, seconded by Tehassi Hill.
Motion carried unanimously.
EXCERPT FROM SEPTEMBER 9, 2015: Motion by Jennifer Webster to provide an additional 60 days
for the legal analysis of Petitioner John E. Powless: Per capita payments, seconded by Lisa Summers.
Motion carried unanimously.
EXCERPT FROM AUGUST 17, 2015: Motion by David Jordan to accept the legislative analysis for the
regarding per capita payments submitted by petitioner John E. Powless Jr., seconded by Trish King.
Motion carried unanimously.
EXCERPT FROM AUGUST 12, 2015: Motion by Lisa Summers to adjourn at 2:06 p.m. and to direct
the Tribal Secretary to coordinate Business Committee special meeting date for the remainder of this
agenda, seconded by Brandon Stevens. Motion carried unanimously.
EXCERPT FROM JUNE 24, 2015: Motion by David Jordan to acknowledge receipt of the verified
petition submitted by John E. Powless, Jr.; to send the verified petition to the Law, Finance, Legislative
Reference and Direct Report Offices for the legal, financial, legislative and administrative analyses to
be completed; to direct the Law, Finance and Legislative Reference Offices to submit the analyses to
the Tribal Secretary's office within sixty (60) days, and that a progress report be submitted in forty-five
(45) days; and to direct the Direct Report Offices to submit the appropriate administrative analyses to
the Tribal Secretary's office within thirty (30) days, seconded by Tehassi Hill. Motion carried
unanimously.
Oneida Business Committee Regular Meeting Agenda of January 27, 2016
Page 2 of 9
Page 3 of 245
B.
Petitioner Madelyn Genskow: Special GTC meeting to address six resolutions
1) Completed Scheduling General Tribal Council Meetings
2) Fee to Trust Process
3) Elder Services Means Testing
4) Record Subcommittee Meetings
5) Governmental Services Chain of Command
6) Unclaimed Per Capita Payments
Sponsor: Lisa Summers, Tribal Secretary
EXCERPT FROM NOVEMBER 25, 2015: (1) Motion by David Jordan to accept the financial analysis
for resolution 3, seconded by Lisa Summers. Motion carried unanimously. (2) Motion by Lisa Summers
to request the remaining financial analyses come back in sixty (60) days, seconded by Jennifer
Webster. Motion carried unanimously.
EXCERPT FROM OCTOBER 14, 2015: Motion by Lisa Summers to accept the financial analyses for
resolution 1 with the following change [correction in the Chief Financial Officer’s memorandum with
either the elimination of “TO: Tina Danforth, Treasurer” or replacement of “TO: Patricia King,
Treasurer”] and resolution 2, seconded by David Jordan. Motion carried unanimously.
EXCERPT FROM SEPTEMBER 23, 2015: Motion by Melinda J. Danforth to accept the update on this
item and to place this petition and six (6) resolutions on the March 19, 2016 Special General Tribal
Council meeting agenda, and to request the financial analyses on all six (6) resolutions be submitted
to the Tribal Secretary’s Office in a timely manner, seconded by Lisa Summers. Motion carried
unanimously.
EXCERPT FROM SEPTEMBER 9, 2015: Motion by Jennifer Webster to accept the legal analysis for
resolution 5) Governmental Services Chain of Command, seconded by Lisa Summers. Motion carried
unanimously.
EXCERPT FROM AUGUST 26, 2015: (1) Motion by Brandon Stevens to accept the legal analyses for
resolution 3, 4, and 6, seconded by Lisa Summers. Motion carried unanimously. (2) Motion by Lisa
Summers to defer the legal analysis for resolution 5 to be completed by the September 9, 2015,
regular Business Committee meeting and to defer the financial analyses for resolution 3, 4, and 6
Unclaimed Per Capita Payments to the September 23, 2015, regular Business Committee meeting,
seconded by Fawn Billie. Motion carried unanimously.
EXCERPT FROM JULY 8, 2015: Motion by David Jordan to defer the remaining legal and financial
analyses to the second regular Business Committee meeting in August 2015, seconded by Brandon
Stevens. Motion carried unanimously.
EXCERPT FROM JUNE 24, 2015: Motion by David Jordan to accept the legal analysis for resolution 1
and note that the remaining analyses are due back at the July 8, 2015, regular Business Committee
meeting, seconded by Tehassi Hill. Motion carried unanimously.
EXCERPT FROM MAY 13, 2015: Motion by David Jordan to accept the legal analysis for resolution 2,
seconded by Trish King. Motion carried unanimously.
EXCERPT FROM APRIL 22, 2015: Motion by Lisa Summers to accept the legislative analyses for
resolutions 1-6 and to provide an additional sixty (60) days for the Law and Finance Offices to
complete their portions of the analyses, seconded by Jennifer Webster. Motion carried unanimously.
EXCERPT FROM FEBRUARY 25, 2015: (1) Motion by Tehassi Hill to accept the verified petitions
from Petitioner Madelyn Genskow: Request Special GTC meeting to address six (6) resolutions,
seconded by Jennifer Webster. Motion carried unanimously. (2) Motion by Tehassi Hill to send the
verified petitions to the Law, Finance, Legislative Reference and Direct Report Offices for the legal,
financial, legislative, and administrative analyses to be completed, seconded by Fawn Billie. Motion
carried unanimously. (3) Motion by Jennifer Webster to direct Law, Finance, and Legislative Reference
Offices to submit the analyses to the Secretary’s Office within sixty (60) days and that a progress
report be submitted in forty-five (45) days, seconded by Lisa Summers. Motion carried unanimously.
(4) Motion by Lisa Summers to direct the Direct Report Offices to submit appropriate administrative
analyses to the Secretary’s Office within thirty (30) days, seconded by Fawn Billie. Motion carried
unanimously.
Oneida Business Committee Regular Meeting Agenda of January 27, 2016
Page 3 of 9
Page 4 of 245
X.
C.
Determine available General Tribal Council meeting date to address Petitioner Frank Cornelius:
four resolutions
1) Completed Scheduling General Tribal Council Meetings
2) Fee to Trust Process
3) Freedom of Speech, Press, and Assembly
4) Imposing a Tax on the Business Committee
Sponsor: Lisa Summers, Tribal Secretary
D.
Approve revised meeting date for Special General Tribal Council meeting from March 19, 2016,
to March 26, 2016
Sponsor: Lisa Summers, Tribal Secretary
STANDING ITEMS
A.
XI.
Accept update regarding Work Plan for CIP # 14-002 Cemetery Improvements
Sponsor: Troy Parr, Assistant Division Director/Development
UNFINISHED BUSINESS
A.
Accept update from Environmental Resource Board and Environmental Health and Safety
Department regarding plan on how to buffer area between Oneida Sacred Burial Grounds and
access road
Sponsor: Tehassi Hill, Councilman
EXCERPT FROM DECEMBER 23, 2015: (1) Motion by Jennifer Webster to approve the request from
the Environmental Resource Board to lift the moratorium to allow access to Where the Waterbirds
Nest and to restrict access on Adam Drive only, seconded by Lisa Summers. Motion carried
unanimously. (2) Motion by Lisa Summers to defer this item to the Environmental Resource Board and
Environmental Health and Safety Department to bring back a plan on how to buffer the area between
the cemetery and the road as information to the Business Committee in thirty (30) days in order to
reconsider the request, seconded by Jennifer Webster. Motion carried unanimously.
B.
Accept update regarding Tribal ID cards for Age Restricted Products
Sponsor: Michele Doxtator, Area Manager/Retail Profits
EXCERPT FROM JANUARY 13, 2016: Motion by Jennifer Webster to defer the update regarding
Tribal ID cards for Age Restricted Products to the January 27, 2016, regular Business Committee
meeting, seconded by Trish King. Motion carried unanimously.
EXCERPT FROM DECEMBER 23, 2015: Motion by Lisa Summers to defer this item to the January
13, 2016, regular Business Committee meeting, seconded by Jennifer Webster. Motion carried
unanimously.
C.
Approve Joint Marketing Charter
Sponsor: Trish King, Tribal Treasurer
EXCERPT FROM JANUARY 13, 2016: Motion by Jennifer Webster to defer the remainder of the
agenda to the January 27, 2016, regular Business Committee meeting, seconded by Tehassi Hill.
Motion carried unanimously.
D.
Approve request to co-host April 2016 U.S. Dept. of Health and Humans Services consultation
Sponsor: Lisa Summers, Tribal Secretary
EXCERPT FROM JANUARY 13, 2016: Motion by Jennifer Webster to defer the remainder of the
agenda to the January 27, 2016, regular Business Committee meeting, seconded by Tehassi Hill.
Motion carried unanimously.
Oneida Business Committee Regular Meeting Agenda of January 27, 2016
Page 4 of 9
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XII.
TABLED BUSINESS (No Requested Action)
XIII.
NEW BUSINESS
XIV.
A.
Accept request for Business Committee recognition and award of $500 Exxon/Mobile Alliance
Program grant to each six (6) area schools in cooperation with Oneida One Stops and Oneida
Travel Center
Sponsor: Michele Doxtator, Area Manager/Retail Profits
B.
Approve Packer Ticket Distribution Policy and Standard Operating Procedure
Sponsor: Lisa Summers, Tribal Secretary
C.
Approve request to co-host the 2016 Tri-History Conference on June 13-17, 2016
Sponsor: Jennifer Webster, Councilwoman
TRAVEL
A.
Travel Reports
1. Accept travel report – Councilwoman Jennifer Webster – 2015 National Indian Head Start
Directors Association (NIHSDA)/Office of Head Start (OHS) Tribal Leader Consultation –
Sacramento, CA – June 15-17, 2015
2. Accept travel report – Secretary Lisa Summers, Councilwoman Jennifer Webster , and
Councilman Tehassi Hill – 72nd Annual National Congress of American Indians (NCAI)
Conference – San Diego, CA – October 17-24, 2015
3. Accept travel report – Councilwoman Jennifer Webster – Wisconsin Tribes Meeting with
Officials from Wisconsin Dept. of Health and Human Services (DHHS) and Centers for
Medicare and Medicaid Services (CMS) – Washington D.C. – November 16-20, 2015
B.
Travel Requests
1. Approve travel request – Chairwoman Tina Danforth – 2016 National Indian Gaming
Association (NIGA) Legislative Summit – Washington D.C. – January 18-21, 2016
EXCERPT FROM JANUARY 13, 2016: Motion by Jennifer Webster to defer the remainder of the
agenda to the January 27, 2016, regular Business Committee meeting, seconded by Tehassi Hill.
Motion carried unanimously.
2. Approve travel request – Chairwoman Tina Danforth – 2016 National Leadership
Development Conference – Hinckley, MN – June 19-24, 2016
3. Approve travel request and identify participants – Oneida Business Committee –
Conference Travel for 2016 – Various Locations – February-October 2016
Sponsor:
Jennifer Webster, Councilwoman
4. Approve travel request and identify participants – Oneida Business Committee –
Republican National Convention, Cleveland, OH – July 18-21, 2016
Sponsor:
Jennifer Webster, Councilwoman
5. Approve travel request and identify participants – Oneida Business Committee –
Democratic National Convention – Philadelphia, PA – July 25-29, 2016
Sponsor:
Jennifer Webster, Councilwoman
Oneida Business Committee Regular Meeting Agenda of January 27, 2016
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XV.
REPORTS (This section of the agenda is scheduled to begin at 1:30 p.m.)
A.
Operational Reports
1. Accept Comprehensive Health Division FY ’16 1st quarter report
Sponsor:
Debra Danforth, Division Director/Comprehensive Health Operations &
Dr. Ravinder Vir, Division Director/Medical Operations
B.
Corporate Reports (No Requested Action)
C.
Boards, Committees, and Commissions
1. Accept Oneida Arts Board FY ’16 1st quarter report – Nic Reynolds, Chair
Liaison:
Jennifer Webster, Councilwoman
EXCERPT FROM JANUARY 13, 2016: Motion by Jennifer Webster to defer the Oneida Arts
Board FY ’16 1st quarter report to the January 27, 2016, regular Business Committee meeting,
seconded by Tehassi Hill. Motion carried unanimously.
2. Accept Anna John Residential Centered Care Community Board FY ’16 1st quarter report –
Kimberly Schultz, Vice-Chair
Liaison Alternate: Tina Danforth, Tribal Chairwoman
EXCERPT FROM JANUARY 13, 2016: Motion by Tehassi Hill to defer the Anna John Residential
Centered Care Community Board FY ’16 1st quarter report to the January 27, 2016, regular
Business Committee, seconded by Fawn Billie. Motion carried unanimously.
3. Accept Oneida Nation Veteran’s Affairs Committee FY ’16 1st quarter report – Mike Hill, Chair
Liaison:
Jennifer Webster, Councilwoman
4. Accept Child Protective Board FY ’16 1st quarter report – Dale Powless, Chair
Liaison:
Lisa Summers, Tribal Secretary
5. Defer Oneida Police Commission FY ’16 1st quarter report to February 10, 2016, regular
Business Committee meeting – Bernie John Stevens, Chair
Liaison:
Lisa Summers, Tribal Secretary
6. Accept Oneida Pow Wow Committee FY ’16 1st quarter report – Lloyd Powless, Chair
Liaison:
Fawn Billie, Councilwoman
7. Accept Southeastern Oneida Tribal Services Advisory Board FY ’16 1st quarter report –
Daniel Schiller, Chair
Liaison:
Tina Danforth, Tribal Chairwoman
Oneida Business Committee Regular Meeting Agenda of January 27, 2016
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XVI.
EXECUTIVE SESSION
A.
Reports
1. Accept Gaming General Manager report – Louise Cornelius, Gaming General Manager (This
item is scheduled at 9:00 a.m. on January 26, 2016)
2. Accept Intergovernmental Affairs and Communication report – Nathan King,
Director/Intergovernmental Affairs and Communication (This item is scheduled at 10:00 a.m. on
January 26, 2016)
3. Accept Oneida Retail Enterprise FY ’15 4th quarter report – Michele Doxtator, Area
Manager/Retail Profits (This item is scheduled at 11:00 a.m. on January 26, 2016)
EXCERPT FROM JANUARY 13, 2016: Motion by Jennifer Webster to defer the remainder of the
agenda to the January 27, 2016, regular Business Committee meeting, seconded by Tehassi Hill.
Motion carried unanimously.
EXCERPT FROM DECEMBER 23, 2015: Motion by Fawn Billie to defer the Oneida Retail
Enterprise FY ’15 4th quarter report to the January 13, 2016, regular Business Committee
meeting, seconded by Lisa Summers. Motion carried unanimously.
4. Accept Chief Counsel report – Jo Anne House, Chief Counsel
EXCERPT FROM JANUARY 13, 2016: Motion by Jennifer Webster to defer the remainder of the
agenda to the January 27, 2016, regular Business Committee meeting, seconded by Tehassi Hill.
Motion carried unanimously.
B.
Standing Items
1. Land Claims Strategy (No Requested Action)
2. Oneida Golf Enterprise – Ladies Professional Golf Association (This item is scheduled at
1:30 p.m. on January 26, 2016)
Liaison:
Trish King, Tribal Treasurer
EXCERPT FROM JANUARY 13, 2016: Motion by Jennifer Webster to defer the remainder of the
agenda to the January 27, 2016, regular Business Committee meeting, seconded by Tehassi Hill.
Motion carried unanimously.
EXCERPT FROM DECEMBER 23, 2015: Motion by Jennifer Webster to defer this item to the
January 13, 2016, regular Business Committee meeting, seconded by Lisa Summers. Motion
carried unanimously.
C.
Audit Committee
Sponsor: Councilman Tehassi Hill, Chair
1. Accept December 10, 2015, Audit Committee meeting minutes
Oneida Business Committee Regular Meeting Agenda of January 27, 2016
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Page 8 of 245
D.
Unfinished Business
1. Reevaluate option to fill Organizational Development Specialist position
Sponsor:
Lisa Summers, Tribal Secretary
EXCERPT FROM JANUARY 13, 2016: Motion by Jennifer Webster to defer the remainder of the
agenda to the January 27, 2016, regular Business Committee meeting, seconded by Tehassi Hill.
Motion carried unanimously.
EXCERPT FROM SEPTEMBER 23, 2015: Motion by David Jordan to approve Option 2A
contained within the memorandum and to re-evaluate the option in ninety (90) days, seconded by
Trish King. Motion carried unanimously.
2. Accept Hospice Advantage Recommendation
Sponsor:
Jennifer Webster, Councilwoman
EXCERPT FROM JANUARY 13, 2016: Motion by Jennifer Webster to defer the remainder of the
agenda to the January 27, 2016, regular Business Committee meeting, seconded by Tehassi Hill.
Motion carried unanimously.
EXCERPT FROM DECEMEBER 23, 2015: Motion by Jennifer Webster to defer this item to the
January 13, 2016, regular Business Committee meeting, seconded by Fawn Billie. Motion carried
with one abstention.
EXCERPT FROM OCTOBER 28, 2015: Motion by Lisa Summers to accept the update and to
request the additional information be brought back to the Business Committee in thirty (30) days,
seconded by David Jordan. Motion carried unanimously.
EXCERPT FROM OCTOBER 14, 2015: Motion by Lisa Summers to defer this item to ViceChairwoman Melinda J. Danforth and Councilwoman Jennifer Webster, as the Liaisons, for followup and to bring back recommendations to the October 28, 2015, regular Business Committee,
3. Approve response to Complaint # 2015-DR13-02 and forward to appropriate parties
Sponsor:
Lisa Summers, Tribal Secretary
EXCERPT FROM JANUARY 13, 2016: Motion by Jennifer Webster to defer the remainder of the
agenda to the January 27, 2016, regular Business Committee meeting, seconded by Tehassi Hill.
Motion carried unanimously.
EXCERPT FROM DECEMBER 23, 2015: Motion by Lisa Summers to defer the draft response
regarding Complaint # 2015-DR13-02 to the January 13, 2016, regular Business Committee
meeting, seconded by Fawn Billie. Motion carried unanimously.
EXCERPT FROM DECEMBER 9, 2015: Motion by Lisa Summers to accept Complaint # 2015DR13-02 as information and to defer item to the Tribal Secretary’s Office to bring back a draft
response for the December 23, 2015, regular Business Committee meeting, seconded by David
Jordan. Motion carried unanimously.
4. Review Complaint # 2015-CC-13
Sponsor:
Trish King, Tribal Treasurer
EXCERPT FROM DECEMBER 23, 2015: Motion by Tehassi Hill to accept the recommendations
for Complaint # 2015-CC-13 and to request a report be brought back to the January 27, 2016,
regular Business Committee meeting, seconded by Lisa Summers. Motion carried unanimously.
EXCERPT FROM DECEMBER 9, 2015: Motion by Lisa Summers to accept complaint # 2015-CC13 and to assign Councilwoman Fawn Billie, Councilman Tehassi Hill, and Treasurer Trish King
for follow-up, seconded by David Jordan. Motion carried unanimously.
Oneida Business Committee Regular Meeting Agenda of January 27, 2016
Page 8 of 9
Page 9 of 245
E.
New Business
1. Approve Chief Executive Officer Job Description, Request to Post form, and Recruitment
Letter to be sent out nationwide to all heads-of-households on January 18, 2016
Sponsor:
Lisa Summers, Tribal Secretary
EXCERPT FROM JANUARY 13, 2016: Motion by Jennifer Webster to defer the remainder of the
agenda to the January 27, 2016, regular Business Committee meeting, seconded by Tehassi Hill.
Motion carried unanimously.
XVII.
ADJOURN
Posted on the Tribe’s official website, www.oneida-nsn.gov, at 12:00 p.m., on Friday, January 22, 2016, pursuant
to the Open Records and Open Meetings Law, section 7.17-1. For additional information, please call the Business
Committee Support Office at (920) 869-4364.
The meeting packet of the open session materials for this meeting is available to Tribal members by going to the
Members-Only section of the Tribe’s official website at: www.oneida-nsn.gov/MembersOnly
For information about this meeting, please call the Business Committee Support Office at (920) 869-4364 or (800)
236-2214.
Oneida Business Committee Regular Meeting Agenda of January 27, 2016
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Submitted by: Maureen Metoxen, Executive Assistant/Human Resources Dept.
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DRAFT
Oneida Business Committee
Executive Session
1:00 p.m. Monday, January 11, 2016
Executive Conference Room, 2nd floor, Norbert Hill Center
Regular Meeting
9:00 a.m. Wednesday, January 13, 2016
BC Conference Room, 2nd floor, Norbert Hill Center
Minutes – DRAFT
EXECUTIVE SESSION
Present: Chairwoman Tina Danforth, Treasurer Trish King, Secretary Lisa Summers, Council members: Fawn
Billie, Tehassi Hill, Brandon Stevens, Jennifer Webster;
Not Present: Vice-Chairwoman Melinda J. Danforth, Councilman David Jordan;
Arrived at: ;
Others present: Jim Bittorf, Larry Barton, Debra Danforth, Dr. Ravinder Vir;
REGULAR MEETING
Present: Chairwoman Tina Danforth, Treasurer Trish King, Secretary Lisa Summers, Council members: Fawn
Billie, Tehassi Hill, David Jordan, Brandon Stevens, Jennifer Webster;
Not Present: Vice-Chairwoman Melinda J. Danforth;
Arrived at: ;
Others present: Heather Heuer, Barbara Erickson, Brad Graham, Bill Graham, Jessica Wallenfang, Don White,
Susan House, Larry Barton, Jim Bittorf, Laura Manthe, Doug McIntyre, Dawn Moon-Kopetsky, Nancy Barton, Lisa
Liggins, Leyne Orosco, Mary Graves, Rhiannon Metoxen, Danelle Wilson, Ed Delgado, Michelle Doxtator, Nicolas
Reynolds, Brian Doxtator, Kaylynn Gresham, Maureen Perkins, Debbie Melchert, Cathy Metoxen, Florence Petri,
Debra Danforth, Michelle Mays, James Petitjean, Loretta Metoxen, Bruce Danforth, Dianne McLester-Heim, Jeff
Mears, Lori Elm, Nicole Rommel, Pat Garvey, MaryAnn Kruckeberg, Kenneth K. Schuyler, Carol Elm, Ramona
Carlson, Debra Pohl, Tom Danforth, Marlene Summers, Jay Rasmussen, Lois Strong, Matt W. Denny, Judy
Cornelius, Tina Jorgenson, Ryan Waterstreet, Larry J. Cornelius, Krystal John, Tina Pospychala, Mark Powless,
Jennifer Falak, Bridget John;
I.
CALL TO ORDER AND ROLL CALL by Chairwoman Tina Danforth at 9:05 a.m.
For the record:
II.
Vice-Chairwoman Melinda J. Danforth is on maternity leave until February.
Secretary Lisa Summers will be leaving after the Oath of Office to attend the
funeral services for the Parr family on behalf of the Business Committee and
then will return to the meeting.
OPENING by Councilman Tehassi Hill
Oneida Business Committee Regular Meeting Minutes DRAFT of January 13, 2016
Page 1 of 12
Page 17 of 245
III.
ADOPT THE AGENDA (00:03:37)
DRAFT
Motion by Lisa Summers to adopt the agenda with the following change [move New Business XII.H. Review
GTC directive to consider budget modification of $125,000 from the CEO position line to the Elder Home Repair
line in FY 2016 budget after item IV.A. Oath of Office], seconded by Jennifer Webster. Motion carried
unanimously:
Ayes:
Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa
Summers, Jennifer Webster
Not Present:
Melinda J. Danforth
IV.
OATHS OF OFFICE (00:05:59) administered by Secretary Lisa Summers
A.
Oneida Gaming Commission – Barbara Erickson
Secretary Lisa Summers departs at 9:15 a.m.
Secretary Lisa Summers returns at 10:32 a.m.
Councilman Tehassi Hill departs at 10:50 a.m.
Councilman Tehassi Hill returns at 10:52 a.m.
V.
MINUTES (02:23:58)
A.
Approve December 18, 2015, special meeting minutes
Sponsor: Lisa Summers, Tribal Secretary
Motion by Tehassi Hill to approve the December 18, 2015, special meeting minutes, seconded by Jennifer
Webster. Motion carried with one abstention:
Ayes:
Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer
Webster
Abstained:
Lisa Summers
Not Present:
Melinda J. Danforth
B.
Approve December 23, 2015, regular meeting minutes
Sponsor: Lisa Summers, Tribal Secretary
Motion by Lisa Summers to approve the December 23, 2015, regular meeting minutes, seconded by Fawn Billie.
Motion carried unanimously:
Ayes:
Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa
Summers, Jennifer Webster
Not Present:
Melinda J. Danforth
VI.
RESOLUTIONS (02:24:48)
A.
Adopt resolution titled Fee to Trust Application for property located at: N6600, 6900 Blk of HWY
“55” and W1800, 2000 Blk Culbertson Rd.
Sponsor: Patrick Pelky, Division Director/Division of Land Management
Motion by Lisa Summers to adopt resolution titled 01-13-16-A Fee to Trust Application for property located at:
N6600, 6900 Blk of HWY “55” and W1800, 2000 Blk Culbertson Rd., seconded by Tehassi Hill. Motion carried
unanimously:
Ayes:
Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa
Summers, Jennifer Webster
Not Present:
Melinda J. Danforth
Oneida Business Committee Regular Meeting Minutes DRAFT of January 13, 2016
Page 2 of 12
Page 18 of 245
DRAFT
Motion by Lisa Summers to approve the Fee to Trust warranty deed for property address: N6600, 6900 Blk of
HWY “55” and W1800, 2000 Blk Culbertson Rd., seconded by Tehassi Hill. Motion carried unanimously:
Ayes:
Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa
Summers, Jennifer Webster
Not Present:
Melinda J. Danforth
B.
Adopt resolution titled Oneida Code of Laws Reorganization
Sponsor: Brandon Stevens, Councilman
Motion by Lisa Summers to adopt resolution titled 01-13-16-B Oneida Code of Laws Reorganization, seconded
by Fawn Billie. Motion carried unanimously:
Ayes:
Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa
Summers, Jennifer Webster
Not Present:
Melinda J. Danforth
C.
Adopt resolution titled Public Use of Tribal Land Law Permanent Amendments
Sponsor: Brandon Stevens, Councilman
Motion by Brandon Stevens to adopt resolution titled 01-13-16-C Public Use of Tribal Land Law Permanent
Amendments, seconded by Tehassi Hill. Motion carried unanimously:
Ayes:
Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa
Summers, Jennifer Webster
Not Present:
Melinda J. Danforth
VII.
APPOINTMENTS (No Requested Action)
VIII.
STANDING COMMITTEES (02:37:58)
A.
Legislative Operating Committee
Sponsor: Councilman Brandon Stevens, Chair
1. Accept December 16, 2015, Legislative Operating Committee meeting minutes
Motion by Jennifer Webster to accept the December 16, 2015, Legislative Operating Committee meeting
minutes, seconded by Brandon Stevens. Motion carried unanimously:
Ayes:
Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa
Summers, Jennifer Webster
Not Present:
Melinda J. Danforth
2. Approve Audit Committee Bylaws
Motion by Fawn Billie to defer the approval of the Audit Committee Bylaws until ready to be brought back,
seconded by Lisa Summers. Motion carried unanimously:
Ayes:
Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa
Summers, Jennifer Webster
Not Present:
Melinda J. Danforth
Oneida Business Committee Regular Meeting Minutes DRAFT of January 13, 2016
Page 3 of 12
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B.
DRAFT
Finance Committee
Sponsor: Tribal Treasurer Trish King, Chair
1. Approve January 4, 2016, Finance Committee meeting minutes
Motion by David Jordan to approve the January 4, 2016, Finance Committee meeting minutes, seconded by Lisa
Summers. Motion carried unanimously:
Ayes:
Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa
Summers, Jennifer Webster
Not Present:
Melinda J. Danforth
C.
Community Development Planning Committee (No Requested Action)
D.
Quality of Life Committee
Sponsor: Councilwoman Fawn Billie, Chair
1. Approve request to change official meeting time of Quality Life Committee from 8:00 a.m.10:00 a.m. to 8:30 a.m. - 10:30 a.m.
Motion by David Jordan to approve the request to change official meeting time of Quality Life Committee from
8:00 a.m.-10:00 a.m. to 8:30 a.m. - 10:30 a.m., seconded by Fawn Billie. Motion carried unanimously:
Ayes:
Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa
Summers, Jennifer Webster
Not Present:
Melinda J. Danforth
IX.
GENERAL TRIBAL COUNCIL (02:49:50)
A.
Petitioner John E. Powless Jr.: Per capita payments
Sponsor: Lisa Summers, Tribal Secretary
EXCERPT FROM DECEMBER 23, 2015: Motion by Lisa Summers to defer the legal and financial
analyses to the January 27, 2016, regular Business Committee meeting, seconded by Tehassi Hill.
Motion carried unanimously.
EXCERPT FROM SEPTEMBER 9, 2015: Motion by Jennifer Webster to provide an additional 60 days
for the legal analysis of Petitioner John E. Powless: Per capita payments, seconded by Lisa Summers.
Motion carried unanimously.
EXCERPT FROM AUGUST 17, 2015: Motion by David Jordan to accept the legislative analysis for the
regarding per capita payments submitted by petitioner John E. Powless Jr., seconded by Trish King.
Motion carried unanimously.
EXCERPT FROM AUGUST 12, 2015: Motion by Lisa Summers to adjourn at 2:06 p.m. and to direct
the Tribal Secretary to coordinate Business Committee special meeting date for the remainder of this
agenda, seconded by Brandon Stevens. Motion carried unanimously.
EXCERPT FROM JUNE 24, 2015: Motion by David Jordan to acknowledge receipt of the verified
petition submitted by John E. Powless, Jr.; to send the verified petition to the Law, Finance, Legislative
Reference and Direct Report Offices for the legal, financial, legislative and administrative analyses to
be completed; to direct the Law, Finance and Legislative Reference Offices to submit the analyses to
the Tribal Secretary's office within sixty (60) days, and that a progress report be submitted in forty-five
(45) days; and to direct the Direct Report Offices to submit the appropriate administrative analyses to
the Tribal Secretary's office within thirty (30) days, seconded by Tehassi Hill. Motion carried
unanimously.
Motion by David Jordan to accept the legal analysis and to note the financial analysis is due by the January 27,
2016, regular Business Committee meeting, seconded by Lisa Summers. Motion carried unanimously:
Ayes:
Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa
Summers, Jennifer Webster
Not Present:
Melinda J. Danforth
Oneida Business Committee Regular Meeting Minutes DRAFT of January 13, 2016
Page 4 of 12
Page 20 of 245
B.
DRAFT
Petitioner Nancy Barton: To open an Emergency Food Pantry
Sponsor: Lisa Summers, Tribal Secretary
EXCERPT FROM DECEMBER 23, 2015: Motion by Jennifer Webster to accept the progress report as
information and to defer the legal and financial analyses to the February 24, 2016, regular Business
Committee meeting, seconded by Fawn Billie. Motion carried unanimously.
EXCERPT FROM OCTOBER 28, 2015: Motion by David Jordan to accept the verified petition
submitted by Nancy Barton: To open an Emergency Food Pantry; to send the verified petition to the
Law, Finance, Legislative Reference, and Direct Report Offices for the legal, financial, legislative, and
administrative analyses to be completed; to direct the Law, Finance, and Legislative Reference Offices
to submit the analyses to the Tribal Secretary’s Office within sixty (60) days, and that a progress report
be submitted in forty-five (45) days; and to direct the Direct Report Offices to submit the appropriate
administrative analyses to the Tribal Secretary’s Office within thirty (30) days, seconded by Fawn
Billie. Motion carried unanimously.
Motion by Lisa Summers to accept the legislative analysis, seconded by David Jordan. Motion carried
unanimously:
Ayes:
Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa
Summers, Jennifer Webster
Not Present:
Melinda J. Danforth
Motion by Tehassi Hill to recess at 12:08 p.m. until 1:30 p.m., seconded by Fawn Billie. Motion carried
unanimously:
Ayes:
Fawn Billie, David Jordan, Tehassi Hill, Trish King, Brandon Stevens, Lisa
Summers, Jennifer Webster
Not Present:
Melinda J. Danforth
Meeting called to order by Chairwoman Tina Danforth at 1:34 p.m.
Vice-Chairwoman Melinda J. Danforth, Treasurer Trish King, Secretary Lisa Summers, and Councilwoman Fawn
Billie not present.
X.
UNFINISHED BUSINESS (04:37:34)
A.
Approve request to make Oneida Vendor List available to any enrolled Tribal member upon
request and that it include name of entity and individual(s) who own and operate it
Sponsor: Tina Danforth, Tribal Chairwoman
EXCERPT FROM NOVEMBER 25, 2015: Motion by Lisa Summers to defer the request the Law Office
for a legal analysis to be brought back in thirty (30) days, seconded by Jennifer Webster. Motion
carried unanimously.
Motion by Jennifer Webster to deny the request to make the Oneida Vendor List available to any enrolled Tribal
member upon request and that it include name of entity and individual(s) who own and operate it, seconded by
Brandon Stevens. Motion carried with one opposed:
Ayes:
Fawn Billie, Trish King, Brandon Stevens, Jennifer Webster
Opposed:
Tehassi Hill
Not Present:
Melinda J. Danforth, David Jordan, Lisa Summers
Oneida Business Committee Regular Meeting Minutes DRAFT of January 13, 2016
Page 5 of 12
Page 21 of 245
B.
DRAFT
Accept update regarding Tribal ID cards for Age Restricted Products
Sponsor: Michele Doxtator, Area Manager/Retail Profits
EXCERPT FROM DECEMBER 23, 2015: Motion by Lisa Summers to defer this item to the January
13, 2016, regular Business Committee meeting, seconded by Jennifer Webster. Motion carried
unanimously.
Motion by Jennifer Webster to defer the update regarding Tribal ID cards for Age Restricted Products to the
January 27, 2016, regular Business Committee meeting, seconded by Trish King. Motion carried unanimously:
Ayes:
Fawn Billie, Tehassi Hill, Trish King, Brandon Stevens, Jennifer Webster
Not Present:
Melinda J. Danforth, David Jordan, Lisa Summers
XI.
TABLED BUSINESS (No Requested Action)
XII.
NEW BUSINESS (05:08:47)
A.
Approve limited waiver of sovereign immunity – Green Bay Metropolitan Sewerage DistrictSilver Creek Cost-Share Agreement – Contract # 2015-1190
Sponsor: Patrick Pelky, Division Director/Environmental Health & Safety
Motion by Jennifer Webster to approve the limited waiver of sovereign immunity – Green Bay Metropolitan
Sewerage District-Silver Creek Cost-Share Agreement – Contract # 2015-1190 and to request the effective date
to be of October 2015, seconded by Tehassi Hill. Motion carried unanimously:
Ayes:
Fawn Billie, Tehassi Hill, Trish King, Brandon Stevens, Jennifer Webster
Not Present:
Melinda J. Danforth, David Jordan, Lisa Summers
Councilwoman Jennifer Webster departs at 3:50 p.m.
Councilwoman Jennifer Webster returns at 3:53 p.m.
B.
Approve request of support for Business Committee or Trust/Enrollment Committee to sign
onto amicus brief for Native case, Blackhorse et al v. Pro Football, Inc.
Sponsor: Brandon Stevens, Councilman
Motion by Brandon Stevens to support the Business Committee of the Tribe to sign onto the amicus brief for
Native case, Blackhorse et al v. Pro Football, Inc., seconded by Fawn Billie. Motion carried with one abstention:
Ayes:
Fawn Billie, Tehassi Hill, Trish King, Brandon Stevens
Abstained:
Jennifer Webster
Not Present:
Melinda J. Danforth, David Jordan, Lisa Summers
C.
Retro-approve correspondence in opposition to WI Assembly Bill 620
Sponsor: Tina Danforth, Tribal Chairwoman
Motion by Jennifer Webster to retro-approve the correspondence in opposition to WI Assembly Bill 620,
seconded by Tehassi Hill. Motion carried unanimously:
Ayes:
Fawn Billie, Tehassi Hill, Trish King, Brandon Stevens, Jennifer Webster
Not Present:
Melinda J. Danforth, David Jordan, Lisa Summers
Oneida Business Committee Regular Meeting Minutes DRAFT of January 13, 2016
Page 6 of 12
Page 22 of 245
D.
DRAFT
Approve compliance updates regarding BC 401(k) Plan and the Public Safety Pension Plan
along with their accompanying resolutions
Sponsor: Larry Barton, Chief Financial Officer
Motion by Jennifer Webster to approve the compliance updates regarding BC 401(k) Plan and the Public Safety
Pension Plan, seconded by Brandon Stevens. Motion carried with one abstention:
Ayes:
Fawn Billie, Tehassi Hill, Brandon Stevens, Jennifer Webster
Abstained:
Trish King
Not Present:
Melinda J. Danforth, David Jordan, Lisa Summers
Motion by Jennifer Webster to adopt resolution 01-13-16-D Resolution to Restate the Business Committee
401(k) Savings Plan Documents and Submit Plan to the Internal Revenue Service, seconded by Brandon
Stevens. Motion carried with one abstention:
Ayes:
Fawn Billie, Tehassi Hill, Brandon Stevens, Jennifer Webster
Abstained:
Trish King
Not Present:
Melinda J. Danforth, David Jordan, Lisa Summers
Motion by Jennifer Webster to adopt resolution 01-13-16-E Resolution to Restate the Public Officer Safety
Pension Plan Document and Excess Benefit Trust Agreement, and Submit Plan to the IRS, seconded by
Brandon Stevens. Motion carried with one abstention:
Ayes:
Fawn Billie, Tehassi Hill, Brandon Stevens, Jennifer Webster
Abstained:
Trish King
Not Present:
Melinda J. Danforth, David Jordan, Lisa Summers
E.
Approve request for procedural exception to the Time and Attendance Policy/SOP for creation
of an Employee Exercise Pilot Program
Sponsor: Fawn Billie, Councilwoman
Motion by Jennifer Webster to approve the request for procedural exception to the Time and Attendance
Policy/SOP for creation of an Employee Exercise Pilot Program, seconded by Fawn Billie. Motion carried
unanimously:
Ayes:
Fawn Billie, Tehassi Hill, Trish King, Brandon Stevens, Jennifer Webster
Not Present:
Melinda J. Danforth, David Jordan, Lisa Summers
Motion by Jennifer Webster to defer the remainder of the agenda to the January 27, 2016, regular Business
Committee meeting, seconded by Tehassi Hill. Motion carried unanimously:
Ayes:
Fawn Billie, Tehassi Hill, Trish King, Brandon Stevens, Jennifer Webster
Not Present:
Melinda J. Danforth, David Jordan, Lisa Summers
F.
Approve Joint Marketing Charter
Sponsor: Trish King, Tribal Treasurer
Item deferred to the January 27, 2016, regular Business Committee meeting.
G.
Approve request to co-host April 2016 U.S. Dept. of Health and Humans Services consultation
Sponsor: Lisa Summers, Tribal Secretary
Item deferred to the January 27, 2016, regular Business Committee meeting.
Oneida Business Committee Regular Meeting Minutes DRAFT of January 13, 2016
Page 7 of 12
Page 23 of 245
H.
DRAFT
Review GTC directive to consider budget modification of $125,000 from the CEO position line
to the Elder Home Repair line in FY 2016 budget
Sponsor: Tina Danforth, Tribal Chairwoman
Motion by Jennifer Webster to increase the Elder Home Repair program to $125,000 and to request the Finance
Committee locate where the funds are to come from, seconded by David Jordan. Motion ruled out of order.
Motion by Lisa Summers for the Business Committee to submit a new request to the Finance Committee to bring
back a recommendation on how to allocate the $125,000 to the Elder Home Repair line, seconded by Brandon
Stevens. Motion carried unanimously:
Ayes:
Fawn Billie, David Jordan, Tehassi Hill, Trish King, Brandon Stevens, Jennifer
Webster
Not Present:
Melinda J. Danforth, Lisa Summers
XIII.
TRAVEL
A.
Travel Reports (No Requested Action)
B.
Travel Requests
1. Approve travel request – Chairwoman Tina Danforth – 2016 National Indian Gaming
Association (NIGA) Legislative Summit – Washington D.C. – January 18-21, 2016
Item deferred to the January 27, 2016, regular Business Committee meeting.
XIV.
REPORTS (03:01:13) (This section of the agenda is scheduled to begin at 1:30 p.m.)
Councilwoman Fawn Billie arrives at 1:36 p.m.
A.
Operational Reports
1. Accept Emergency Management FY ’15 4th quarter report
Sponsor:
Kaylynn Gresham, Director/Emergency Management
EXCERPT FROM DECEMBER 23, 2015: Motion by Lisa Summers to adopt the agenda with the
noted change [defer section XIV. Reports to the January 13, 2016, regular Business Committee
meeting], seconded by Jennifer Webster. Motion carried unanimously.
EXCERPT FROM DECEMBER 9, 2015: Motion by Lisa Summers to defer the Emergency
Management FY ’15 4th quarter report to the December 23, 2015, regular Business Committee
meeting, seconded by Fawn Billie. Motion carried unanimously.
Motion by Brandon Stevens to accept the Emergency Management FY ’15 4th quarter report, seconded by David
Jordan. Motion carried with one abstention:
Ayes:
Tehassi Hill, David Jordan, Brandon Stevens, Jennifer Webster
Abstained:
Fawn Billie
Not Present:
Melinda J. Danforth, Trish King, Lisa Summers
Treasurer Trish King arrives at 1:41 p.m.
Councilman Tehassi Hill departs at 1:51 p.m.
Councilman Tehassi Hill returns at 1:54 p.m.
Councilman David Jordan departs at 1:56 p.m.
Oneida Business Committee Regular Meeting Minutes DRAFT of January 13, 2016
Page 8 of 12
Page 24 of 245
DRAFT
th
2. Accept Ombudsman FY ’15 4 quarter report
Sponsor:
Dianne McLester-Heim, Ombudsman
EXCERPT FROM DECEMBER 23, 2015: Motion by Lisa Summers to adopt the agenda with the
noted change [defer section XIV. Reports to the January 13, 2016, regular Business Committee
meeting], seconded by Jennifer Webster. Motion carried unanimously.
Motion by Jennifer Webster to accept the Ombudsman FY ’15 4th quarter report, seconded by Tehassi Hill.
Motion carried unanimously:
Ayes:
Fawn Billie, Tehassi Hill, Trish King, Brandon Stevens, Jennifer Webster
Not Present:
Melinda J. Danforth, David Jordan, Lisa Summers
3. Accept Development Division FY ’16 1st quarter report
Sponsor:
Troy Parr, Assistant Division Director/Development; Bruce Danforth, Asst.
Division Director/Development Operations; Scott Cottrell, Utilities Manager
Motion by Jennifer Webster to accept the Development Division FY ’16 1st quarter report, seconded by Trish
King. Motion carried unanimously:
Ayes:
Fawn Billie, Tehassi Hill, Trish King, Brandon Stevens, Jennifer Webster
Not Present:
Melinda J. Danforth, David Jordan, Lisa Summers
Treasurer Trish King departs at 2:15 p.m.
Treasurer Trish King returns at 2:20 p.m.
4. Accept Environmental Health & Safety Division FY ’16 1st quarter report
Sponsor:
Patrick Pelky, Division Director/Environmental Health & Safety
Motion by Tehassi Hill to accept the Environmental Health & Safety Division FY ’16 1st quarter report, seconded
by Fawn Billie. Motion carried unanimously:
Ayes:
Fawn Billie, Tehassi Hill, Trish King, Brandon Stevens, Jennifer Webster
Not Present:
Melinda J. Danforth, David Jordan, Lisa Summers
5. Accept Division of Land Management FY ’16 1st quarter report
Sponsor:
Patrick Pelky, Division Director/Land Management
Motion by Jennifer Webster to accept the Division of Land Management FY ’16 1st quarter report, seconded by
Trish King. Motion carried unanimously:
Ayes:
Fawn Billie, Tehassi Hill, Trish King, Brandon Stevens, Jennifer Webster
Not Present:
Melinda J. Danforth, David Jordan, Lisa Summers
Treasurer Trish King departs at 2:53 p.m.
Treasurer Trish King returns at 2:58 p.m.
B.
Corporate Reports (No Requested Action)
Oneida Business Committee Regular Meeting Minutes DRAFT of January 13, 2016
Page 9 of 12
Page 25 of 245
C.
DRAFT
Boards, Committees, and Commissions
1. Accept Land Claims Commission FY ’15 4th quarter report – Amelia Cornelius, Chair
Liaison:
Brandon Stevens, Councilman
EXCERPT FROM DECEMBER 23, 2015: Motion by Lisa Summers to adopt the agenda with the
noted change [defer section XIV. Reports to the January 13, 2016, regular Business Committee
meeting], seconded by Jennifer Webster. Motion carried unanimously.
EXCERPT FROM DECEMBER 9, 2015: Motion by Lisa Summers to defer the Land Claims
Commission FY ’15 4th quarter report to the December 23, 2015, regular Business Committee
meeting, seconded by David Jordan. Motion carried unanimously.
EXCERPT FROM NOVEMBER 25, 2015: Motion by Lisa Summers to defer the Land Claims
Commission FY ’15 4th quarter report to the December 9, 2015, regular Business Committee
meeting and to have the Liaison follow-up with them to request somebody to be present,
seconded by Brandon Stevens. Motion carried unanimously.
Motion by Jennifer Webster to accept the Land Claims Commission FY ’15 4th quarter report, seconded by Trish
King. Motion carried unanimously:
Ayes:
Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa
Summers, Jennifer Webster
Not Present:
Melinda J. Danforth
2. Defer Oneida Arts Board FY ’16 1st quarter report to the January 27, 2016, regular Business
Committee meeting – Nic Reynolds, Chair
Liaison:
Jennifer Webster, Councilwoman
Motion by Jennifer Webster to defer the Oneida Arts Board FY ’16 1st quarter report to the January 27, 2016,
regular Business Committee meeting, seconded by Tehassi Hill. Motion carried unanimously:
Ayes:
Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa
Summers, Jennifer Webster
Not Present:
Melinda J. Danforth
3. Accept Anna John Residential Centered Care Community Board FY ’16 1st quarter report –
Kimberly Schultz, Chair (No Report Submitted)
Liaison Alternate: Tina Danforth, Tribal Chairwoman
Motion by Tehassi Hill to defer the Anna John Residential Centered Care Community Board FY ’16 1st quarter
report to the January 27, 2016, regular Business Committee, seconded by Fawn Billie. Motion carried
unanimously:
Ayes:
Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa
Summers, Jennifer Webster
Not Present:
Melinda J. Danforth
XV.
EXECUTIVE SESSION
A.
Reports
1. Accept Oneida Retail Enterprise FY ’15 4th quarter report – Michele Doxtator, Area
Manager/Retail Profits
EXCERPT FROM DECEMBER 23, 2015: Motion by Fawn Billie to defer the Oneida Retail
Enterprise FY ’15 4th quarter report to the January 13, 2016, regular Business Committee
meeting, seconded by Lisa Summers. Motion carried unanimously.
Item deferred to the January 27, 2016, regular Business Committee meeting.
Oneida Business Committee Regular Meeting Minutes DRAFT of January 13, 2016
Page 10 of 12
Page 26 of 245
DRAFT
2. Accept Chief Counsel report – Jo Anne House, Chief Counsel
Item deferred to the January 27, 2016, regular Business Committee meeting.
B.
Standing Items
1. Land Claims Strategy (No Requested Action)
2. Oneida Golf Enterprise – Ladies Professional Golf Association
Liaison:
Trish King, Tribal Treasurer
EXCERPT FROM DECEMBER 23, 2015: Motion by Jennifer Webster to defer this item to the
January 13, 2016, regular Business Committee meeting, seconded by Lisa Summers. Motion
carried unanimously.
Item deferred to the January 27, 2016, regular Business Committee meeting.
C.
Audit Committee (No Requested Action)
D.
Unfinished Business
1. Reevaluate option to fill Organizational Development Specialist position
Sponsor:
Lisa Summers, Tribal Secretary
EXCERPT FROM SEPTEMBER 23, 2015: Motion by David Jordan to approve Option 2A
contained within the memorandum and to re-evaluate the option in ninety (90) days, seconded by
Trish King. Motion carried unanimously.
Item deferred to the January 27, 2016, regular Business Committee meeting.
2. Accept Hospice Advantage Recommendation (This item is scheduled at 1:45 p.m. on
January 11, 2016)
Sponsor:
Jennifer Webster, Councilwoman
EXCERPT FROM DECEMEBER 23, 2015: Motion by Jennifer Webster to defer this item to the
January 13, 2016, regular Business Committee meeting, seconded by Fawn Billie. Motion carried
with one abstention.
EXCERPT FROM OCTOBER 28, 2015: Motion by Lisa Summers to accept the update and to
request the additional information be brought back to the Business Committee in thirty (30) days,
seconded by David Jordan. Motion carried unanimously.
EXCERPT FROM OCTOBER 14, 2015: Motion by Lisa Summers to defer this item to ViceChairwoman Melinda J. Danforth and Councilwoman Jennifer Webster, as the Liaisons, for followup and to bring back recommendations to the October 28, 2015, regular Business Committee,
seconded by Trish King. Motion carried unanimously.
Item deferred to the January 27, 2016, regular Business Committee meeting.
Oneida Business Committee Regular Meeting Minutes DRAFT of January 13, 2016
Page 11 of 12
Page 27 of 245
DRAFT
3. Defer response for Complaint # 2015-DR13-02 to the January 27, 2016, regular BC meeting
Sponsor:
Lisa Summers, Tribal Secretary
EXCERPT FROM DECEMBER 23, 2015: Motion by Lisa Summers to defer the draft response
regarding Complaint # 2015-DR13-02 to the January 13, 2016, regular Business Committee
meeting, seconded by Fawn Billie. Motion carried unanimously.
EXCERPT FROM DECEMBER 9, 2015: Motion by Lisa Summers to accept Complaint # 2015DR13-02 as information and to defer item to the Tribal Secretary’s Office to bring back a draft
response for the December 23, 2015, regular Business Committee meeting, seconded by David
Jordan. Motion carried unanimously.
Item deferred to the January 27, 2016, regular Business Committee meeting.
E.
New Business
1. Approve Chief Executive Officer Job Description, Request to Post form, and Recruitment
Letter to be sent out nationwide to all heads-of-households on January 18, 2016
Sponsor:
Lisa Summers, Tribal Secretary
Item deferred to the January 27, 2016, regular Business Committee meeting.
XVI.
ADJOURN
Motion by Brandon Stevens to adjourn at 4:44 p.m., seconded by Fawn Billie. Motion carried unanimously:
Ayes:
Fawn Billie, Tehassi Hill, Trish King, Brandon Stevens, Jennifer Webster
Not Present:
Melinda J. Danforth, David Jordan, Lisa Summers
Minutes prepared by Heather Heuer, Information Management Specialist
Minutes approved as presented/corrected on ____________.
_________________________________
Lisa Summers, Secretary
ONEIDA BUSINESS COMMITTEE
Oneida Business Committee Regular Meeting Minutes DRAFT of January 13, 2016
Page 12 of 12
Page 28 of 245
Submitted by: Bonnie Pigman, Supervisor/Enrollment
Page 29 of 245
Page 30 of 245
BC Resolution # __-__-__-_
Office of Special Trustee - Sign Off Authority
WHEREAS,
the Oneida Tribe of Indians of Wisconsin is a federally recognized government and
Treaty Tribe recognized by the law of the United States and
WHEREAS,
the Oneida General Council is the governing body of the Oneida Tribe of Indians of
Wisconsin, and
WHEREAS,
the Oneida Business Committee has been delegated the authority of Article IV, Section I
of the Oneida Constitution by the Oneida General Tribal Council, and
WHEREAS,
the Office of Special Trustee for American Indians has requested the Tribe to determine
who is officially authorized to instruct OTFM to disburse funds and to make investments
for the Tribe, and
WHEREAS,
the Office of Special Trustee requested the authorized officials to be approved by Tribal
Resolution;
NOW THEREFORE BE IT RESOLVED, the Oneida Business Committee approves the following officials
to instruct OTFM to disburse funds and to make investments for the Tribe:
The following individuals are recognized by Tribal Resolution to conduct Business with the Office
of Trust funds Management.
Tribal officials Authorized to Receive Oneida Trust Fund Information:
Title
Election
Date
Term
Cristina Danforth
Tribal Chairwoman
July 2014
3 Yrs
Melinda J Danforth
Tribal Vice-Chairwoman July 2014
3 Yrs
Lisa Summers
Tribal Secretary
July 2014
3 Yrs
Patricia King
Tribal Treasurer
July 2014
3 Yrs
Debra Danforth
Trust Chairwoman
July 2013
3 Yrs
Carole Liggins
Trust Vice-Chairman
July 2015
3 Yrs
Tracy L Metoxen
Trust Secretary
July 2015
3 Yrs
Name (Print)
Signature
Page 31 of 245
BC Resolution # __-__-__-_
Office of Special Trustee - Sign Off Authority
Page 2 of 2
Tribal Officials Authorized to Provide Investment Instructions:
Title
Election
Date
Term
Debra Danforth
Trust Chairwoman
July 2013
3 Yrs
Susan White
Trust Director
N/A
N/A
Jeff House
Financial Analyst
N/A
N/A
Name (Print)
Signature
Tribal Officials Authorized to Initiate Disbursements (one from the Business Committee and one from
the Trust Committee required):
Title
Election
Date
Term
Cristina Danforth
Tribal Chairwoman
July 2014
3 Yrs
Melinda J Danforth
Tribal Vice-Chairwoman July 2014
3 Yrs
Lisa Summers
Tribal Secretary
July 2014
3 Yrs
Patricia King
Tribal Treasurer
July 2014
3 Yrs
Debra Danforth
Trust Chairwoman
July 2013
3 Yrs
Susan White
Trust Director
N/A
N/A
Jeff House
Financial Analyst
N/A
N/A
Name (Print)
Signature
Page 32 of 245
Page 33 of 245
Page 34 of 245
BC Resolution # __-__-__-_
Agreement with Wisconsin Department of Transportation for Corridor Study on Mason St/54
WHEREAS,
the Oneida Tribe of Indians of Wisconsin is a federally recognized Indian government and
a treaty tribe recognized by the laws of the United States of America; and
WHEREAS,
the Oneida General Tribal Council is the governing body of the Oneida Tribe of Indians of
Wisconsin; and
WHEREAS,
the Oneida Business Committee has been delegated the authority of Article IV, Section 1,
of the Oneida Tribal Constitution by the Oneida General Tribal Council; and
WHEREAS,
the United States Government has adopted laws, including the Moving ahead for
st
Progress in the 21 Century Act (“MAP-21”), Pub. L. 112-141, that acknowledges the
ability of the Oneida Tribe of Indians of Wisconsin to enter into Tribal Transportation
Program Agreements under MAP-21 that maintains Government-to-Government
relationships; and
WHEREAS,
the Oneida Tribe of Indians of Wisconsin entered into the Tribal Transportation Program
Agreement with the Bureau Of Indian Affairs pursuant to 23 U.S.C. 202 (a) (2) (B), 25
CFR part 170 and as authorized under Pub. L. 93-638, as amended, in 2013; and
WHEREAS,
the Oneida Tribe of Indians of Wisconsin would like to express its utmost support for a
Mason Street/State Highway 54 Corridor Study from Taylor Street to the Green Bay city
boundaries at Pleasant Lane; and
WHEREAS,
the Oneida Tribe of Indians of Wisconsin believe intermodal transportation improvements
can help transform the area to be studied, which historically served as an industrial park
on the urban fringe and transitioned into a vibrant integrated urban neighborhood; and
WHEREAS,
the area to be studied presently contains Northeast Wisconsin Technical College,
proposed new student housing, several nearby schools, commercial and retail areas,
apartments, under developed land, and neighborhoods which are relatively disconnected
from each other; and
Page 35 of 245
BC Resolution # __-__-__-_
Agreement with Wisconsin Department of Transportation for Corridor Study on Mason St/54
Page 2 of 2
WHEREAS,
a corridor study that supports the creation of a more walkable, dense, safe, accessible,
and traffic efficient “Mason Street Neighborhood” will be a great benefit to the city of
Green Bay, the Oneida Tribe of Indians of Wisconsin, and all those who live, work, learn,
or shop along the corridor.
NOW THEREFORE BE IT RESOLVED, that the Oneida Business Committee adopts this resolution in
approval of the Oneida Tribe of Indians of Wisconsin support of a corridor study on Mason Street/State
Highway 54 from Taylor Street to the Green Bay City boundaries to Pleasant Lane by the Wisconsin
Department of Transportation.
NOW THEREFORE BE IT ALSO RESOLVED, that the Oneida Tribe of Indians of Wisconsin shall
cooperate and assist as needed with the corridor study by the Wisconsin Department of Transportation.
Page 36 of 245
2005-2015 Mason Road Study Area
All severity crashes
SAM'S CLUB / WALMART
FESTIVAL FOODS
ONEIDA CASINO
Page 37 of 245
Page 38 of 245
Page 39 of 245
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
1
/ 27 / 16
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Standing Committees
Accept as Information only
Action - please describe:
Accept the January 6, 2016 LOC Meeting Minutes
3. Supporting Materials
Report
Resolution
Contract
Other:
1. Minutes
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
Unbudgeted
5. Submission
Authorized Sponsor / Liaison:
Brandon Stevens, Council Member
Primary Requestor:
Submitted by: Doug McIntyre, Staff Attorney/Legislative Reference Office
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Page 40 of 245
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
The purpose of this request is to ask the OBC to accept the attached January 6, 2016 LOC meeting minutes. In
accordance with the LOC Bylaws, all minutes shall be submitted to the Tribal Secretary's Office within 30 calendar
days after approval by the LOC [See LOC Bylaws, 4-2(a)].
Action Requested:
Accept the LOC meeting minutes of January 6, 2016.
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Legislative Reference Office
P.O. Box 365
Oneida, WI 54155
(920) 869-4376
(800) 236-2214
http://oneida-nsn.gov/LOC
Committee Members
Brandon Stevens, Chairperson
Tehassi Hill, Vice Chairperson
Fawn Billie, Councilmember
David P. Jordan, Councilmember
Jennifer Webster, Councilmember
LEGISLATIVE OPERATING COMMITTEE MEETING MINUTES
Business Committee Conference Room-2nd Floor Norbert Hill Center
January 6, 2016 9:00 a.m.
PRESENT: Brandon Stevens, Jennifer Webster, Fawn Billie, Tehassi Hill, David P. Jordan
OTHERS PRESENT: Taniquelle Thurner, Krystal John, Douglass McIntyre, Maureen Perkins, Rae
Skenandore, Bradley Graham, Bill Graham, RC Metoxen, Mike Debraska, Nancy Barton, Cathy L.
Metoxen, Paula Ripple, Norbert Hill and Bonnie Pigman.
I.
Call To Order and Approval of the Agenda
Brandon Stevens called the January 6, 2016 Legislative Operating Committee meeting to
order at 9:00 a.m.
Motion by Tehassi Hill to approve the agenda; seconded by Fawn Billie. Motion carried
unanimously.
II.
Minutes to be approved
1. December 16, 2015 LOC Meeting Minutes
Motion by Jennifer Webster to approve the December 16, 2015 LOC meeting minutes;
seconded by Fawn Billie. Motion carried unanimously.
III.
Current Business
1. Petition: Food Pantry (03:10-03:58)
Motion by Jennifer Webster to forward the Petition: Food Pantry Statement of Effect to the
Oneida Business Committee; seconded by David P. Jordan. Motion carried unanimously.
2. Audit Committee Bylaws Amendments (03:59-05:22)
Motion by Fawn Billie to accept the Audit Committee Bylaws Amendments legislative
analysis and to forward the bylaws to the Oneida Business Committee for consideration;
seconded by David P. Jordan. Motion carried unanimously.
3. Oneida Flag Policy (05:23-06:23)
Motion by David P. Jordan to accept the updated legislative analysis for the Oneida Flag
Policy; seconded by Jennifer Webster. Motion carried unanimously.
4. Marriage Law Amendments (06:24-07:33)
Motion by Fawn Billie to accept the legislative analysis for the Marriage Law amendments,
Legislative Operating Committee Meeting Minutes of January 6, 2016
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defer the amendments to the Finance Department for a fiscal impact statement and direct the
Legislative Reference Office to prepare the amendments for a public meeting to be held on
February 18, 2016; seconded by Jennifer Webster. Motion carried unanimously.
5. Cemetery Law Amendments (07:34-13:52)
Motion by Jennifer Webster to defer the draft Cemetery Law Amendments to the Legislative
Reference Office for legislative analysis and to the Finance Department for a fiscal impact
statement; seconded by David P. Jordan. Motion carried unanimously.
6. Oneida Higher Education Scholarship (13:53-52:51)
Motion by Fawn Billie to defer the Oneida Higher Education Scholarship to the next
Legislative Operating Committee meeting to allow for an updated fiscal impact statement
and for the Higher Education Student Handbook is approved by the Director of Government
Services; seconded by David Jordan. Motion carried unanimously.
Amendment to the main motion by David P. Jordan to require the Chief Counsel to prepare a
written legal opinion considering whether the Law conflicts with the General Tribal Council
resolutions related to the Higher Education Scholarship; seconded by Jennifer Webster.
Motion carried unanimously.
7. Public Use of Tribal Land Amendments (52:52-53:50)
Motion by David P. Jordan to forward to the Public Use of Tribal Land Amendments
adoption packet to the Oneida Business Committee for consideration; seconded by Tehassi
Hill. Motion carried unanimously.
8. Land Commission Bylaws Amendments (53:51-54:11)
Motion by David P. Jordan to defer the Land Commission Bylaws Amendments to the
Legislative Reference Office for a legislative analysis; seconded by Tehassi Hill. Motion
carried unanimously.
IV.
New Submissions
1. Trust/Enrollment Committee Bylaw Amendments (54:12-01:05:49)
Motion by Jennifer Webster to add the Trust/Enrollment Committee Bylaw Amendments to
the Active Files List; seconded by Fawn Billie. Motion carried unanimously.
Note:
Jennifer Webster will be the sponsor of this item.
2. Eviction Law (01:05:50-01:06:18)
Motion by Fawn Billie to add the Eviction Law to the Active Files List with Brandon Stevens
as the sponsor; seconded by Tehassi Hill. Motion carried unanimously.
V.
Additions
VI.
Administrative Updates
1. Oneida Code Reorganization (1:06:18-1:09:29)
Motion by Tehassi Hill to forward the Oneida Code Reorganization adoption packet, which
includes the memorandum, the resolution and the statement of effect, to the Oneida Business
Committee for consideration; seconded by Fawn Billie. Motion carried unanimously.
Legislative Operating Committee Meeting Minutes of January 6, 2016
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VII.
Executive Session
VIII. Recess/Adjourn
Motion by Tehassi Hill to adjourn the January 6, 2016 Legislative Operating Committee meeting
at 10:10 a.m.; seconded by Jennifer Webster. Motion carried unanimously.
Legislative Operating Committee Meeting Minutes of January 6, 2016
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Oneida Business Committee Agenda Request
1. Meeting Date Requested:
1
/ 27 / 16
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Standing Committees
Accept as Information only
Action - please describe:
Approve Audit Committee Bylaws
3. Supporting Materials
Report
Resolution
Contract
Other:
1. Memorandum
3. Analysis
2. Audit Committee Charter
4. Audit Committee Bylaws (clean)
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
Unbudgeted
5. Submission
Authorized Sponsor / Liaison:
Brandon Stevens, Council Member
Primary Requestor:
Submitted by: Doug McIntyre, Staff Attorney/Legislative Reference Office
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
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Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
The Comprehensive Policy Governing Boards, Committees and Commissions requires the Oneida Business
Committee to approve the bylaws of a board, committee or commission.
Requested action:
Approve the Audit Committee Bylaws
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
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AUDIT COMMITTEE CHARTER
PURPOSE
The purpose of the Audit Committee is to ensure the integrity of the financial reporting and audit
systems of The Oneida Tribe: assist in the maintenance of adequate financial reporting,
information technology and audit systems; supervise the recruitment and recommendation to
retain a public accounting firm for special and annual audits; and to fulfill its oversight
responsibilities for the financial reporting process, the system of internal control, the audit
process and the Tribe’s process for monitoring compliance with laws and regulations and the
code of conduct.
To report to the Oneida Business Committee and to the General Tribal Council, when
appropriate, relative to audits, financial reports, management reports and recommended
corrective measures.
AUTHORITY
Source - The Audit Committee has been delegated the authority from the Oneida Business
Committee, through the Audit Law, to ensure the integrity of the Tribe’s financial reporting and
audit systems.
•
The Audit Committee shall be responsible for evaluating and recommending to the
Oneida Business Committee, an independent public accounting firm for the annual or any
special audit, unless there is a prior alternative written agreement in place delegating the
responsibility for a given special audit.
Oversight - The Audit Committee shall have the responsibility of oversight over the Tribal audit
processes and the process of investigation into alleged or suspected improprieties and violations
of fiscal and ethics policies, codes, regulation, and directives.
• The Audit Committee shall conduct oversight over the activities of the internal audit
function in independent assignments related to auditing, evaluating, and special
investigations related to detecting fraudulent financial reporting and conducting
investigations into fraud and theft in the Tribe’s businesses, enterprises and programs.
Enforcement - The Audit Committee will have the ability to utilize all existing enforcement
authorities to carry out their responsibilities to achieve their purpose.
•
•
•
Compel Executive Management and Chairpersons of Boards, Committees and
Commissions to attend meetings representing issues as needed.
Compel Management, Boards, Committees and Commissions to comply with audit
requests and reply to audit reports.
The Audit Committee shall instruct the independent external auditor and the internal
auditor that the Committee expects to be advised if there are any areas that require its
special attention.
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•
•
•
Issue notices of noncompliance, as appropriate, to Executive Management in accordance
with the Employee Manual Negligence provision.
Issue notices of violation of Oath of Office, as appropriate to Board, Committee and
Commission members.
Seek legislative improvements to assure the Tribe’s code of ethics, code of conduct and
conflict of interest are current and adequate to ensure fairness for all and equity by
protecting the resources.
COMPOSITION
Audit Committee - The Audit Committee will consist of at least five (5) members who are age
21 and above and are enrolled members of the Oneida Nation of Wisconsin. Four members will
consist of Business Committee members and one committee member will be a community
member. The Chair and Vice-Chair will be determined by nomination at the first meeting after
appointment. Each committee member will be both independent and financially literate or have
access to financial expertise, whether in the form of a single individual serving on the committee,
or collectively among committee members.
Defining independence of each Audit Committee member is important for the Tribe including:
•
•
•
•
Not employed by any Tribal entity
Does not provide contract services to the Tribe
Not a member of any other Tribal Board, Committee or Commission
Represents only the interests of the Tribe at large while in session
The Audit Committee shall strictly adhere to the Oneida Tribe’s Code of Ethics, Rules of
Conduct and Conflict of Interest Policies.
At least one member shall be designated as the “financial expert,” as defined by employment
experience in finance and accounting, certification or other comparable background and
experience. Components of financial expertise include:
•
•
•
•
The ability to assess the general application of the principles and standards in connection
with the accounting for estimates, accruals, and reserves.
An understanding of internal controls.
An understanding of the procedures for financial reporting.
An understanding of audit committee functions and responsibilities.
MEETINGS
The Audit Committee shall require appropriate administration, through the chain of authority, to
appear at Audit Committee meetings. All committee members are expected to attend each
meeting.
The Audit Committee shall meet on a monthly basis and special meetings may be called as
circumstances require. The Committee shall meet privately with the internal auditor,
independent auditor, legal counsel and management as required.
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The committee will invite members of management, auditors or others to attend meetings and
provide pertinent information, as necessary in open session. It will hold private meetings and
executives sessions with auditors.
RESPONSIBILITIES
Financial Statements
Review and discuss annual and quarterly statements and Managements Discussion & Analysis
(MD&A) with management and auditors.
Internal Control
The audit committee’s role is to ensure that management has developed and follows an adequate
system of internal control, including:
•
•
•
•
•
Monitoring compliance with legal and regulatory requirements
Risk assessment and risk management.
Adopt a code of ethics for senior financial officers which includes monitoring and
enforcement.
Establish procedures for the receipt, retention, and treatment of complaints; establish a
confidential anonymous submission by employees for concerns regarding questionable
matters.
Ensure open communication and information flow with management, internal auditors
and external auditors.
Internal Audit
The Internal Audit Department shall be responsible to the Audit Committee. The Internal Audit
Department shall have delegated authority from the Audit Committee and shall have the greatest
ability to obtain information reasonably related to an audit.
•
•
•
•
Perform all work in accordance with the International Professional Practices Framework.
All information collected or derived from an audit, upon closure, shall be retained for
seven years in a secure location in accordance with the Records Management Law.
The Internal Audit Department shall make reports available to the Audit Committee,
Oneida Business Committee and Administration on a need to know basis.
Reports accepted by the Business Committee shall be made available for review by
Tribal Members who make a request.
External Audit
The Audit Committee shall:
•
•
•
Ensure auditor qualifications.
Oversee performance of external auditor.
Assure all reports go directly to the Audit Committee
Compliance
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Review the effectiveness of the system for monitoring compliance with laws and regulations and
the results of management’s investigation and follow-up of any instances of non-compliance.
Special Audits may be recommended by the Audit Committee from time to time, but such audits
shall be requested in writing to the Business Committee.
Reporting Responsibilities
The Audit Committee shall report, as deemed appropriate, to the Oneida Business Committee.
•
•
Approved Audit Committee minutes, appropriate supporting information and audit
reports shall be presented to the Business Committee for consideration and acceptance.
There shall be an open avenue of communication between internal audit, the external
auditors and the Business Committee.
Other Responsibilities
The Audit Committee should complete a self-evaluation annually to identify improvement
opportunities. This involves comparing the committee’s performance to its charter, any formal
guidelines and rules and against best practices. Such a review is confidential and may or may
not include evaluations of particular members.
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Audit Committee Bylaws Analysis Draft
Entity
Requestor
Reason for
Request
Members
Authority
Hearing
Authority
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Analysis by the Legislative Reference Office
Audit Committee (Committee)
Internal Audit Drafter Douglass McIntyre
Analyst
Candice E. Skenandore
/ Maureen Perkins
On April 27, 2011, the OBC referred the Audit Committee Charter to the LOC for
review of authority and review under the context as bylaws
5 members total, Stipends
$50 a month
Elected &
Elected/
4 OBC, 1 other
appointed
Appointed
Audit Law delegates authority to the Committee to ensure the integrity of the Tribe’s
financial reports and audit systems by overseeing the Tribal audit processes and the
process of investigation into any alleged or suspected improprieties and violations of
fiscal and ethical policies, codes, regulations and directives. In addition, the Audit Law
provides the Committee with the ability to utilize all existing enforcement authorities to
carry out its responsibilities [See Audit Law 8.5-1 through 8.5-3].
Neither the bylaws nor the Audit Law provide the Committee with hearing authority.
Overview
The Committee is a standing committee of the Oneida Business Committee (OBC) which
has been operating pursuant to the Oneida Internal Audit Committee Charter that was approved
by the Committee on February 24, 2011. The Committee is composed of four OBC members
and one community member who is appointed. The proposed Bylaws mirror the current charter
with the exception of the following:
Language has been added and formatting changes have been made to the Bylaws which
are consistent with the requirements set out in the Comprehensive Policy Governing
Boards, Committees and Commissions.
The Charter requires at least one Committee member to be designated as the “financial
expert” while these Bylaws require Committee members to have access to financial
expertise be it the Chief Financial Officer, a Committee member or collectively amongst
the Committee members [See 1-4 (d) (2)].
The Chairperson and Vice Chairperson are nominated at the first meeting after the
appointment; however, language has been added that requires the Chairperson and Vice
Chairperson be OBC representatives [See 2-4]. The appointed community member
cannot hold an officer position.
The Committee must recruit and hire a qualified Internal Audit Director or Manager [See
2-5].
The Charter provides the Committee with enforcement authority to carry out its
responsibilities which includes compelling the appropriate entities to attend meetings and
comply with audit requests as well as issuing notices of non-compliance and oath
violations. The proposed Bylaws will require the Committee to request the OBC to
perform these duties [See 6-2 (a, b, d & e)].
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The responsibilities of the Internal Audit Department have been omitted from the
Committee’s Bylaws. The Internal Audit Department is no longer required to 1) ) make
reports available for review by Tribal members who make a request after the OBC
accepts the reports and 2) work in accordance with the International Professional
Practices Framework. According to the Interim Internal Audit Manager, the Internal
Audit Department’s internal audit reports to the Audit Committee adhere to the
Professional Practices Framework of the Institute of Internal Auditors.
Considerations
These Bylaws require the Committee to recruit and hire an Internal Audit Director or
Manager [See 2-5]. The LOC may want to consider adding language that states that if
the Internal Audit Director position is vacant, the Committee must fill the vacancy with a
qualified applicant.
Miscellaneous
A public meeting is not required for bylaws. The Bylaws comply with Section 8-4 of the
Comprehensive Policy Governing Boards, Committees and Commissions.
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2016 01 27
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AUDIT COMMITTEE BYLAWS
Article I. Authority
1-1. Name. The name of this committee shall be the Audit Committee, hereinafter referred to as
“Committee.”
1-2. Authority. By the authority of the Oneida Business Committee, the Committee was created
by adoption of the Audit Law Resolution BC-07-15-98-C. Through the Audit Law, the
Committee has been delegated the authority to ensure the integrity of the Tribe’s financial
reporting and audit systems. Definitions for the words used throughout these bylaws shall
be taken from the Audit Law. All words not defined in the Audit Law shall be used in their
ordinary and everyday sense.
1-3. Office. The office of the Committee shall be located within the exterior boundaries of the
Oneida Reservation and its mailing address shall be P.O. Box 365, Oneida, WI 54155.
1-4. Membership.
a. Number of members. The Committee shall consist of five (5) members.
b. How elected or appointed.
1. Four (4) Committee members shall be Oneida Business Committee members,
excluding the Treasurer, selected by a majority of the Oneida Business Committee.
A. Any member of the Business Committee, with the exception of the
Treasurer, may serve as Ad Hoc when needed.
2. One (1) Committee member shall be a member of the community who meets the
qualifications of 1-4(d). This member shall be appointed in accordance with the
Comprehensive Policy Governing Boards, Committees and Commissions.
c. How vacancies are filled. Vacancies on the Committee shall be filled in accordance
with section 1-4(b) for the remainder of the outstanding term.
d. Qualifications of members.
1. The appointed Committee member shall be at least twenty-one (21) years of age
and be an enrolled member of the Oneida Tribe of Indians of Wisconsin.
2. Committee members shall be both independent and financially literate or have
access to financial expertise, whether in the form of the Chief Financial Officer, a
single individual serving on the Committee, or collectively among Committee
members. Components of financial expertise include:
A. The ability to assess the general application of the principles and standards
in connection with the accounting for estimates, accruals, and reserves.
B. An understanding of internal controls.
C. An understanding of the procedures for financial reporting.
D. An understanding of Audit Committee functions and responsibilities.
e. Term of office.
1. The terms of the Audit Committee members shall coincide with the term of the
Oneida Business Committee.
2. The term of the appointed community member shall expire midway through the
term of the Oneida Business Committee.
3. Defining independence of each Committee member is important for the Tribe and
no Committee member may:
A. Be employed by any Tribal entity.
B. Provide contract services to the Tribe.
C. Be a member of any other Tribal Board, Committee or Commission, other
than the Oneida Business Committee.
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D. Represent any interests other than the Tribe’s while acting as a member of
the Committee.
4. Committee members shall strictly adhere to the Tribe’s laws and policies
establishing ethical standards and/or conflicts of interest, and any code of conduct.
All work shall be performed in accordance with the International Professional
Practices Framework. Failure to do so may result in the removal from the
Committee or termination of an appointment.
Article II. Officers
2-1. The Committee shall have two (2) officers: Chairperson and Vice-Chairperson. The
terms of office for the officers shall coincide with the terms of the Oneida Business
Committee members.
2-2. Chairperson Duties. The Chairperson shall preside over all meetings and may not vote
except in the case of a tie. The Chairperson shall be responsible for calling meetings and
notifying members with the assistance of the Internal Audit Department.
2-3. Vice-Chairperson Duties. The Vice-Chairperson shall assist the Chairperson with his or
her duties, at the request of the Chairperson, and shall preside over all meetings in the
Chairperson’s absence.
2-4. How Officers are Chosen. The Chairperson and Vice-Chairperson shall be chosen from
the Oneida Business Committee representatives by all Committee members present at the
first meeting held after the Committee is appointed.
2-5. Personnel. The Committee shall recruit and hire a qualified Internal Audit Director or
Manager to lead the internal audit function and to assure unbiased audit and investigative
processes and reporting.
Article III. Meetings
3-1. All meetings of the Audit Committee are to be closed session as required by the
International Professional Practices Framework with the exceptions below.
3-2. The Committee shall meet on a monthly basis within the Reservation boundaries.
a. All Committee members are expected to attend each meeting.
b. The Committee may invite entity representatives, auditors or others to attend meetings
and provide pertinent information.
c. The Committee may hold meetings in executive session with auditors, legal counsel,
and entity representatives as invited.
3-3. Emergency and Special Meetings. Emergency or special meetings of the Committee may
be called by the Chairperson or upon written request of any two (2) members. The
Chairperson shall designate a time and place for holding an emergency or special meeting.
3-4. Notice of Emergency or Special Meeting. Notice of an emergency or special meeting shall
be:
a. Members. The Committee shall provide notice to members at least forty-eight (48) hours
prior to the date set for any such meeting. Notice may be communicated in person, or
through electronic communication.
b. Public. The Committee shall provide public notice of special meetings by submitting
the date, time and location of the special meeting to the Intergovernmental Affairs and
Communications Department to be included on the community calendar on the Tribe’s
website no later than twenty-four (24) hours prior to the time of the special meeting.
3-5. Quorum. A quorum shall consist of a majority of current members of the Committee and
shall include the Chairperson or Vice-Chairperson.
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3-6. Order of Business. The regular meetings of the Committee shall follow the order of
business as set out herein:
a. Call to Order.
b. Approval of Agenda
c. Approval of Minutes
d. Old Business
e. New Business
f. Executive Session
g. Adjourn
3-7. Voting. Decisions of the Committee shall be based on a majority of a quorum of members
present at a meeting. The officer presiding at a meeting shall vote only in case of a tie.
3-8. Stipends. The appointed Committee member shall be paid a meeting stipend in accordance
with Section 11-3 of the Comprehensive Policy Governing Boards, Committees and
Commissions, provided that the meeting has established a quorum for a minimum of one
(1) hour and the Committee member collecting the stipend was present for at least one (1)
hour of the established quorum.
Article IV. Reporting
4-1. Agenda items shall be in an identified format.
4-2. Minutes shall be typed and in a consistent format designed to generate the most informative
record of the meetings of the Committee.
4-3. Handouts, reports, memoranda and the like may be attached to the minutes and agenda, or
may be kept separately, provided that all materials can be identified to the meeting in
which they were presented.
4-4. The Committee shall report to the Oneida Business Committee and to the General Tribal
Council, when appropriate, relative to audits, financial reports, management reports and
recommended corrective measures.
4-5. The Committee shall report to the Oneida Business Committee, as often as deemed
appropriate, the approved Committee minutes, audit reports and appropriate supporting
information.
a. Minutes and audit reports require Oneida Business Committee acceptance in order to
finalize the audit records.
Article V. Amendments
5-1. The Bylaws of the Committee shall be amended with the approval of a quorum of the
Committee and upon subsequent approval by the Oneida Business Committee.
Article VI. Responsibilities
6-1. The Committee shall have oversight of the activities of the internal audit function in
independent assignments related to auditing, evaluating, and special investigations related
to detecting fraudulent financial reporting and conducting investigations into fraud and
theft in the Tribe’s entities. The Committee shall perform all work in accordance with the
International Professional Practices Framework.
6-2. Enforcement. The Committee shall have the ability to utilize all existing enforcement
authorities to carry out their responsibilities to achieve their purpose, including:
a. Request the Business Committee to compel entity representatives to attend meetings in
order to represent issues.
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b. Request the Business Committee to compel entity representatives to comply with audit
requests and reply to audit reports.
c. Instruct the external auditor and the internal auditor that the Committee expects to be
advised if there are any areas that require its special attention.
d. Request the Business Committee to issue notices of noncompliance to entity employees
in accordance with the disciplinary provisions relating to work performance and
personal actions, as provided for in the Tribe’s Personnel Policies and Procedures.
e. Request the Business Committee to issue notices of violation of Oath of Office, as
appropriate, to entity members.
f. Seek improvements to assure the Tribe’s laws and policies establishing ethical
standards and/or conflicts of interest, as well as any code of conduct implemented are
current and adequate to ensure fairness for all and equity by protecting the resources.
6-3. Financial Statements. The Committee shall review and discuss annual statements and
Managements Discussion & Analysis (MD&A) with auditors.
6-4. Internal Control. The Committee shall ensure that entities have developed and follow an
adequate system of internal control, including:
a. Compliance with legal and regulatory requirements.
b. Risk assessment and risk management.
c. Adopt a code of ethics which includes monitoring and enforcement.
d. Establish procedures for the receipt, retention, and treatment of complaints; establish a
confidential anonymous submission by individuals for concerns regarding questionable
matters.
e. Ensure open communication and information flow with entities, internal auditors and
external auditors.
6-5. External Audit. The Committee shall be responsible for evaluating and recommending to
the Oneida Business Committee, an independent public accounting firm for the annual or
any special audit, unless there is a prior alternative written agreement in place delegating
the responsibility for a given special audit. When an external auditor is hired, the
Committee shall:
a. Verify the qualifications of the external auditor.
b. Oversee the performance of the external audit.
c. Assure all reports from the external auditor go directly to the Committee.
6-6. Compliance. The Committee shall review the effectiveness of the system for monitoring
compliance with laws and regulations and the results of an entity’s investigation and
follow-up of any instances of non-compliance. Special audits and/or investigations may be
recommended by the Audit Committee.
6-7. Other Responsibilities. The Committee shall complete a self-evaluation annually to
identify improvement opportunities.
This includes comparing the Committee’s
performance to its bylaws, any formal guidelines and rules, and against best practices.
Such review is confidential and may or may not include evaluations of particular members.
These Bylaws are hereby attested to as adopted by the Audit Committee at a duly called meeting
held on the _______ of _______________, 2016 by the Audit Committee Chairperson’s
signature.
4
Page 57 of 245
For OBC Consideration
2016 01 27
192
193
194
195
196
197
198
199
200
201
202
203
204
_________________________________
Tehassi Hill, Chairperson
Audit Committee
These By-Laws are also approved by the Oneida Business Committee at a duly called meeting
held on the _______ of __________________, 2016 by the Secretary of the Oneida Business
Committee’s signature.
_____________________________________
Lisa Summers, Tribal Secretary
Oneida Business Committee
5
Page 58 of 245
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
1
/ 27 / 16
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Standing Committees
Accept as Information only
Action - please describe:
Accept the memorandum regarding the status of the Children's Code.
3. Supporting Materials
Report
Resolution
Contract
Other:
1. Memorandum
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
Unbudgeted
5. Submission
Authorized Sponsor / Liaison:
Brandon Stevens, Council Member
Primary Requestor:
Submitted by: Doug McIntyre, Staff Attorney/Legislative Reference Office
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Page 59 of 245
Page 60 of 245
Submitted by: Denise Vigue, Executive Assistant/Finance
Page 61 of 245
Page 62 of 245
MEMORANDUM
TO:
CC:
FR:
DT:
RE:
Finance Committee
Business Committee
Denise Vigue, Executive Assistant
January 18, 2016
E-Poll Results of: FC Meeting Minutes of January 18, 2016
An E-Poll vote of the Finance Committee was conducted to approve the
January 18, 2016 Finance Committee meeting minutes. The results of the
completed E-Poll are as follows:
E-POLL RESULTS:
There was a Majority 5 YES votes from Larry Barton, Jennifer Webster,
Patrick Stensloff, David Jordan and Chad Fuss to approve the Jan. 18,
2016 Finance Committee Meeting Minutes.
The minutes will be placed on the next BC agenda of January 27, 2016 for
approval and the next Finance Committee agenda of February 1, 2016 to
ratify this E-Poll action.
Yaw⩑ko
______________________________________________________________________________________________________________________________________________
* Per the Finance Committee By-Laws Article III-Meetings, 3-4 Quorum. Four (4) members of the Finance
Committee shall constitute a quorum & 3-6 Voting. (d) The Finance Committee shall act by a majority of vote
of the quorum present at any meeting.
Finance Administration Office
Phone: 920- 869-4325
FAO@oneidanation.org
Page 63 of 245
ONEI D A FI N ANCE COM M I TTEE
January 18, 2016 – 10:00 A.M.
Business Committee Executive Conference Room
REGULAR MEETING MINUTES
Members Present:
Patricia King, Treasurer/FC Chair
David Jordan, BC Council Member
Patrick Stensloff, Purchasing Director
Larry Barton, CFO/FC Vice-Chair
Jenny Webster, BC Council Member
Chad Fuss, Gaming AGM/FC Alternate
Excused: Wesley Martin, Jr., Community Elder Member
Others Present: Paul Witek, Susan White, Heather Ohuafi, Luke Schwab, Matthew Payne
and Denise Vigue, FC recording secretary
I.
Call to Order: The meeting was called to order by the FC Chair at 10:00 A.M.
II.
Appr oval of Agenda: JANUARY 18, 2016
Motion by David Jordan to approve the Finance Committee agenda for Jan. 18, 2016.
Seconded by Jennifer Webster. Motion carried unanimously.
III.
Appr oval of Minutes: JANUARY 4, 2016 (approved via FC E-Poll on 1/4/16)
Motion by David Jordan to ratify the FC E-Poll action of Jan. 4, 2016 approving the Finance
Committee meeting minutes of Jan 4, 2016. Seconded by Larry Barton. Motion carried
unanimously.
IV.
Tabled Busi ness: No Tabled Business
V.
Capital Expenditures: No items submitted
VI.
New Business:
1. Graphic Composition, Inc.
Brenda Mendolla-Buckley, Gaming Marketing
Heather Ohuafi was present to discuss this contract. Gaming Marketing went through the 3
bid process as well as their own internal process by providing specific jobs to potential
vendors to compare quality; she also provided details of their mailing program; they would
like to gain greater accountability with vendor as a direct source rather than to go through
printing; Oneida Printing cannot produce all of Gaming Marketing needs, but they have been
working together to product as much as Oneida Printing can handle with their
capabilities/equipment; there is a non-disclosure agreement signed by vendor as well as
language of percentage off should vendor make any printing errors.
Motion by Jennifer Webster to approve the Graphic Composition, Inc. contract in the amount
of $219,304.00. Seconded by David Jordan. Motion carried unanimously.
2. Miron Construction-Main Casino - AP#17 Final
Miron Construction –Mason Street Casino - AP#17 Final A
Wayne Metoxen, Project Mgr.-Engineering
Paul Witek was present to discuss these final payment applications to this vendor for this
specific project; he noted the credit back when payment is made as the work will be
completed under budget; the close out report will come after the West Mason Street Casino
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Finance Committee Meeting Minutes of January 18, 2016
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parking lot is completed in the spring.
Motion by David Jordan to approve the final payments for the Main Casino (AP#17) in the
amount of $23,724.52 and for the Mason Street Casino (AP#17A) in the amount of
$3,379.61 to Miron Construction for work on the Casino Project. Seconded by Larry Barton.
Motion carried unanimously.
VII.
Donation Requests:
1.
Church of the Holy Apostles
Requestor: Susan White, Senior Warden
Susan White was present to discuss the church’s request; they have four older furnaces that
are now failing, this will assist them with a furnace replacement in the office for the priest;
most of the church’s congregation is Oneida members. Larry provided details of the past
donations from the tribe to assist with the roof replacement.
Motion by Larry Barton to approve from the Finance Committee Donation Line $2,500.00 to
assist the Church of the Holy Apostles with furnace replacement costs. Seconded by David
Jordan. Jennifer Webster abstained. Motion carried.
2.
National Indian Child Welfare Association
Requestor: Dr. Sarah Kastelic
Last year same amount was approved, this request is for sponsorship with their annual
conference; Oneida Tribe will be in their printed sponsorship guides at the conference the
same as last year.
Motion by David Jordan to approve from the Finance Committee Donation Line $1,000.00 to
the National Indian Child Welfare Association for conference sponsorship. Seconded by Larry
Barton. Motion carried unanimously.
3.
Lutheran Social Services-Wellspring
Requestor: Jane Jordan, LSS
This is a local program that provides Women’s services, open to all women and has assisted
Oneida women in the past, donation will assist with the services they can provide.
Motion by Jennifer Webster to approve from the Finance Committee Donation Line $2,500.00
to assist the Wellspring Program for women. Seconded by David Jordan. Motion carried
unanimously.
4.
Rawhide, Inc.
Requestor: John Solberg, Executive Director
This is an established program that assists male youth by providing mentorship and training
skills; there have been Oneida youth and families that have benefited from this program
Motion by Jennifer Webster to approve from the Finance Committee Donation Line $2,500.00
to assist Rawhide, Inc. with their programs for youth. Seconded by David Jordan. Motion
carried unanimously.
5.
2016 Tri-History Conference
Requestor: Matthew Payne, HSEC
Matthew Payne from the Historical Society of the Episcopal Church was present to discuss
this conference and donation being requested: the conference will be in Oneida and is an
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Finance Committee Meeting Minutes of January 18, 2016
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International conference with main speaker coming from Canada; donation will assist with
fees for the Oneida Singers, Oneida reservation tours and other associated Oneida tribal
activities at the conference; they also have this on the upcoming BC agenda to ask for in-kind
services such as BC member participation and mailers; the Oneida Holy Apostles Church will
also host some of the conference activities.
Motion by David Jordan to approve from the Finance Committee Donation Line $2,500.00 for
sponsorship of the 2016 Tri-History Conference. Seconded by Larry Barton. Jennifer Webster
abstained. Motion carried.
VIII.
Executi ve Session: None
IX.
Follow Up: Non e
X.
FYI and /or Thank You:
1.
Outagamie County Governmental Agreement
Paula King Dessart, BC Office Manager
Motion by Larry Barton to accept the Outagamie County Governmental Agreement and
payment as FYI. Seconded by David Jordan. Motion carried unanimously.
XI.
Adjour n: Motion by David Jordan to adjourn. Seconded by Chad Fuss. Motion carried
unanimously. The meeting ended at 10:25 A.M. The next Finance Committee meeting is
scheduled for Monday, Feb. 1, 2016 at 10:00 A.M. in the BC Executive Conference Room.
Minutes taken and transcribed by:
Denise Vigue, Executive Assistant in Finance
& Finance Committee Recording Secretary
Finance Committee- E-Poll Minutes Approval Date:
January 18, 2016
Oneida Business Committee- FC Minutes- Approval Date:
______________
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Finance Committee Meeting Minutes of January 18, 2016
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/ /
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Community Development
Planning Committee
Meeting Minutes
9am – 12pm Thursday, December 3, 2015
NHC Executive Conference Room
I.
Meeting Call to Order at 9:00a.m. with Roll Call
II.
Others in Attendance: Michele Doxtator, Joanie Buckley, Pat Pelky, Bill
VerVoort, Brian Doxtator, Anita Barber, Paul Witek, Nancy Barton, Troy Parr, Dan
George Skenandore, Joan Christnot, Vicky Deer, Jackie Boyle, Craig Clausen,
Apache Danforth, Danelle Wilson, Sheila Huff, Leanne Doxtater, Dawn MoonKopetsky, Cathy Metoxen, Stacie Danforth, Jeff Metoxen, Larry Barton, and Leyne
Orosco (minute-taker).
III.
Approve the agenda
Motion by Lisa Summers to approve the agenda, seconded by David Jordan.
Motion carried unanimously.
Ayes:
Lisa Summers, David Jordan, Jennifer Webster, Fawn Billie
IV.
Minutes to be approved:
1. October 1, 2015
Motion by Lisa Summers to approve the minutes, seconded by David
Jordan. Motion carried unanimously.
Ayes:
David Jordan, Lisa Summers, Jennifer Webster, Fawn Billie
V.
New Business
1. Oneida Gaming Commission Lease from Seven Gens
Motion by Lisa Summers to defer to FMT, seconded by David Jordan.
Motion carried unanimously.
Ayes:
Lisa Summers, David Jordan, Jennifer Webster, Fawn Billie
_A_ Melinda J. Danforth, CDPC Chair
_P_ Tehassi Hill, CDPC Vice Chair
_A_ Jennifer Webster, Councilwoman
(P- present, A- Absent)
2.
_P_ Lisa Summers, OBC Secretary
_P_ Fawn Billie, Councilwoman
_P_ David Jordan, Councilman
FMT – NHC Head Start Move
Lisa asked if all the parties were in consensus and what is the backup plan.
Motion by Lisa Summers to accept the report, seconded by David
Jordan. Motion carried unanimously.
Ayes:
Lisa Summers, David Jordan, Jennifer Webster, Fawn Billie
Page 1 of 3
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VI.
Reports
1. Hwy 54 One Stop Update – Michele Doxtator
Storage tanks were installed in November. Estimated opening date is June
26, 2016. Lisa requested the estimated completion date be added to future
reports. Customers migrated to EE location due to proximity on the
reservation. Two different soils removed and disposed of at state licensed
facility and the soft materials were removed from the reservation and stored
by contractor as they were not suitable for construction. Nancy asked where
recycled materials were dumped and would it be monitored in future. Troy
stated that procedures are in place to prevent what happened in the past.
Motion by Lisa Summers to accept the update. Seconded by David
Jordan. Motion carried unanimously.
Ayes:
Lisa Summers, David Jordan, Jennifer Webster, Fawn Billie
2. BP Site Update
Pat stated a two year Brownfield grant was being sought to remove the
contaminated soil from this site and the former Mike & Diane’s property.
Discussion was centered on the improvements necessary to develop and
presentation to DOLM. Lisa asked about what is going to be the theme for
this area and at what point would it be recommended to the community.
Leanne and Troy stated this is a multi-step process with cleanup first through
securing grants and working on a street scape plan. It will include creating
civic space as well as possibly moving the Farmer’s Market. Any investor
interest in developing property may be available in six months to determine
availability. We are still taking time to developing concepts. Public input is
ongoing. Anita asked about cultural infusion. Troy stated the comprehensive
plan has broad reaching goals and artwork as well as landscapes will be
included.
Motion by Lisa Summers to accept the update, seconded by Jennifer
Webster. Motion carried unanimously.
Ayes:
Lisa Summers, David Jordan, Jennifer Webster, Fawn Billie
3. Recreation Facility Update
Leanne gave an update with different options available. David asked about
the roadblocks. Troy stated the project could not be a sharable facility as
there are not enough common spots. There would have to be a separate
school side and a community side as BIA requirements need to be taken into
consideration. Lisa asked to identify the roadblocks and bring forward as well
as what alternatives are and this committee will determine.
Motion by Lisa Summers to accept the verbal update, seconded by
David Jordan. Motion carried unanimously.
Ayes:
Lisa Summers, David Jordan, Jennifer Webster, Fawn Billie
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4. Cultural Resource Fund Grant Update – Anita Barber
Anita stated there are some hurdles with the FCC but they are moving
forward to find locations and offer some type of broadcasting. Lisa asked if
there were any opportunities to observe other stations. Anita stated not done
but they are working on it. They are also working with other individuals with
knowledge in this area.
Motion by Lisa Summers to accept the update, seconded by Fawn Billie.
Motion carried unanimously.
Ayes:
Lisa Summers, David Jordan, Jennifer Webster, Fawn Billie
5. Agricultural Showcase – Brian Doxtator
Brian gave an update on the Showcase held on September 30, 2015 at the
Radisson. Approximately 50 individuals attended and comments were
received from the five different discussion groups. He gave an overview of
the five strategies and was unsure of what the next steps should be. Looking
at having another showcase in February or March to get further input from the
community. Leanne stated they were working on a pictorial to share with the
BC and the community. Cathy stated she was not impressed with the
makeup of the summit. Joanie stated it was a nice event and need to find a
mechanism to engage the community more. Hope to create a positive
organization and building food systems. Grandparents were there and they
loved it as they were excited to see something being done. Joanie stated
they were also working on a quadroponics and projected this be completed at
the end of the summer. Troy stated that people show up to events when it
affects them and suggested using more social media as a creative and
innovative way to engage others to attend. Tehassi though it was a great
turnout for the event.
Motion by David Jordan to accept the update, seconded by Lisa
Summers. Motion carried unanimously.
Ayes:
Fawn Billie, Jennifer Webster, Lisa Summers, David Jordan
VII.
Recess/Adjourn
Motion by David Jordan to adjourn at 10:42a.m., seconded by Lisa Summers.
Motion carried unanimously.
Ayes:
Fawn Billie, Jennifer Webster, Lisa Summers, David Jordan
Page 3 of 3
IX. GENERAL TRIBAL COUNCIL
A. Petitioner John E. Powless Jr.: Per Capita Payments
Sponsor: Lisa Summers, Tribal Secretary
B. Petitioner Madelyn Genskow: Special GTC meeting to address six resolutions
1) Completed Scheduling General Tribal Council Meetings
2) Fee to Trust Process
3) Elder Services Means Testing
4) Record Subcommittee Meetings
5) Governmental Services Chain of Command
6) Unclaimed Per Capita Payments
Sponsor: Lisa Summers, Tribal Secretary
C. Determine available General Tribal Council meeting date to address Petitioner Frank
Cornelius: four resolutions
1) Completed Scheduling General Tribal Council Meetings
2) Fee to Trust Process
3) Freedom of Speech, Press, and Assembly
4) Imposing a Tax on the Business Committee
Sponsor: Lisa Summers, Tribal Secretary
D. Approve revised meeting date for Special General Tribal Council meeting from March
19, 2016, to March 26, 2016
Sponsor: Lisa Summers, Tribal Secretary
These agenda items contain information for Tribal Members only. Please visit the Business Committee
Support Office on the second floor of the Norbert Hill Center with Tribal I.D. to obtain full packet materials.
Materials may also be obtained after logging into the Tribal Members only portal at https://oneidansn.gov/members-only/gtc-portal/bc-meeting-materials-for-members-only/
For any questions, please call the Business Committee Support Office at (920)869-4364 or send an email
to TribalSecretary@oneidanation.org. Thank you.
Page 91 of 245
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
1
/ 27 / 16
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Unfinished Business
Accept as Information only
Action - please describe:
Accept update of Work Plan for Cemetery Improvements project #14-002.
3. Supporting Materials
Report
Resolution
Contract
Other:
1. Work Plan
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
Unbudgeted
5. Submission
Authorized Sponsor / Liaison:
Brandon Stevens, Council Member
Primary Requestor/Submitter:
Troy Parr, Asst. Division Director/Development
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Paul J. Witek, Senior Tribal Architect/ Engineering Dept.
Name, Title / Dept.
Additional Requestor:
Fawn Cottrell, Contract Processor/ Engineering Dept.
Name, Title / Dept.
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Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
Purpose:
Follow-up to item XII.A from December 9, 2015 OBC Meeting for a update to Work Plan.
Background:
On December 9, 2015 the Business Committee approved a motion to request the Cemetery Improvement
Project #14-002 Work Plan be a standing item on the second regular Business Committee meeting agenda of
each month starting in January of 2016 for updates.
Action Requesting:
1. Acceptance of Work Plan status update for Cemetery Improvements project #14-002.
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2
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WORK PLAN
Cemetery Improvements Project
#14‐002
No.
1/19/16
Description
Notes
Tasks
Task Coordinator
Estimated
Completion
Date
1
Continue data readings from
existing monitoring wells.
Monthly readings.
a.
Collect data.
CW&S Dept.
On‐going
2
Install additional monitoring
wells.
Install monitoring wells at existing raised
plateaus and on property to east.
a.
Draft and release Request For
Proposals (RFP).
Engineering Dept.
12/16/15
b.
Draft and award contract.
Engineering Dept.
1/22/16
c.
Install monitoring wells
Vendor
Feb. 2016
3
Hydrogeology Study (ground‐
water study).
4
Request funding for
implementation.
5
Additional drain tile installation.
6
Raise grades between existing
plateaus.
The study will review previous reports,
existing data from monitoring wells, data
from new monitoring wells and provide
verification/recommendations of plan of
action to address groundwater concerns.
Study duration is anticipated to be 6
months.
Funding will be requested through the CIP
Budget and amounts will be based upon
estimates included in the Hydrogeology
Study.
Contingent upon results of Hydrogeology
Study. If study results confirm this is an
appropriate action, work will commence as
funding allows.
Contingent upon results of Hydrogeology
Study. If study results confirm this is an
appropriate action, work will commence as
funding allows.
Status
On‐going
Complete, issued 12/9/15;
proposals received
12/16/15.
Legal review complete
1/19/16.
Waiting on completion of
item 2.b.
Transfer of funds from #07‐
009 Building Demolitions
was approved by Finance
Committee 12/14/15.
a.
Identify budget source for study.
Troy Parr
12/14/15
b.
Draft and release Request For
Proposals (RFP).
Engineering Dept.
1/22/16
c.
Draft and award contract.
Engineering Dept.
Feb. 2016
d.
Conduct study.
Vendor
Summer
2016
a.
Include budget request in annual
fiscal year CIP Budget request.
Engineering Dept.
T.B.D.
Waiting on Hydrogeology
Study results.
a.
Define specific scope of work with
Technical Team.
Engineering Dept.
T.B.D.
Waiting on Hydrogeology
Study results.
b.
Drain tile installation.
CW&S Dept.
T.B.D.
Waiting on completion of
item 5.a.
a.
Prepare Construction Documents
to define scope of work and allow
bidding of work.
Vendor/
Engineering Dept.
T.B.D.
Waiting on Hydrogeology
Study results.
b.
Request bids and award
construction contract.
Engineering Dept.
T.B.D.
c.
Construction
Vendor
T.B.D.
G:\ENG\Projects\14‐002 Cemetery\Misc\14‐002 Work Plan.docx
1
Issued 1/9/16; proposals
due 1/22/16.
Will start once proposals
are received.
Waiting on completion of
item 3.c.
Waiting on completion of
item 6.a.
Waiting on completion of
item 6.b.
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Submitted by: Eugene Schubert, Policy Analyst/ERB Adminstration
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01 / 27 / 16
=============
EXCERPT FROM JANUARY 13, 2016: Motion by Jennifer Webster to defer
the remainder of the agenda to the January 27, 2016, regular Business
Committee meeting, seconded by Tehassi Hill. Motion carried
unanimously.
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Oneida Business Committee Agenda Request
EXCERPT FROM JANUARY 13, 2016: Motion by Jennifer
01 / 27 / 16 Webster to defer the update regarding Tribal ID cards for Age
01 / 13 / 16
1. Meeting Date Requested: =============
Restricted Products to the January 27, 2016, regular Business
Committee meeting, seconded by Trish King. Motion carried
unanimously.
2. General Information:
Session:
Executive - See instructions for the applicable laws, then choose one:
x Open
Agenda Header:
Unfinished Business
Accept as Information only
Action - please describe:
Approve the Joint Marketing Charter
3. Supporting Materials
Report
Resolution
Contract
Other:
1. Joint Marketing Charter
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
Unbudgeted
5. Submission
Authorized Sponsor / Liaison:
Trish King, Tribal Treasurer
Primary Requestor/Submitter:
Submitted by: Nicolas Reynolds, Executive Assistant to Councilwoman Fawn Billie
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
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Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
The Joint Marketing Charter has been approved by the Joint Marketing Committee and at the January 5th BC
Administrative Work Meeting. It is submitted for BC approval.
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2
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Oneida Business Committee Agenda Request
01 / 27 / 16 EXCERPT FROM JANUARY 13, 2016: Motion by Jennifer
1. Meeting Date Requested: =============
01 / 13 / 16 Webster to defer the remainder of the agenda to the January
27, 2016, regular Business Committee meeting, seconded by
Tehassi Hill. Motion carried unanimously.
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
New Business
Accept as Information only
Action - please describe:
Approve request to co-host a US Dept. of Health and Human Services consultation in April 2016.
3. Supporting Materials
Report
Resolution
Contract
Other:
1.
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
5. Submission
Authorized Sponsor / Liaison:
Lisa Summers, Tribal Secretary
Primary Requestor/Submitter:
Lisa Liggins, Executive Assistant II
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Unbudgeted
XI. UNFINISHED BUSINESS
D.
Approve request to co-host April 2016 U.S. Dept. of Health and Humans Services
consultation
Sponsor:
Lisa Summers, Tribal Secretary
Item deleted at the adoption of the agenda.
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/ /
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Oneida Business Committee Agenda Request
1. Meeting Date Requested:
01 / 27 / 16
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
New Business
Accept as Information only
Action - please describe:
Approve Packer Ticket Distribution Policy and Standard Operating Procedure
3. Supporting Materials
Report
X
Resolution
Contract
Other:
1. Handout(s) will be provided
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
Unbudgeted
5. Submission
Authorized Sponsor / Liaison:
Lisa Summers, Tribal Secretary
Primary Requestor/Submitter:
Submitted by: Lisa Liggins, Executive Assistant/Office of Lisa Summers
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
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XIV. TRAVEL
B. TRAVEL REQUESTS
1. Approve travel request – Chairwoman Tina Danforth – 2016 National Indian
Gaming Association (NIGA) Legislative Summit – Washington D.C. – January
18-21, 2016
Item deleted at the adoption of the agenda.
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Submitted by: Mercie Danforth, Executive Assistant/Comprehensive Health
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Oneida Business Committee Agenda Request
1. Meeting Date Requested:
01 / 27 / 16
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Reports
Accept as Information only
Action - please describe:
3. Supporting Materials
Report
Resolution
Contract
Other:
1.
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
Unbudgeted
5. Submission
Authorized Sponsor / Liaison:
Jennifer Webster, Council Member
Primary Requestor/Submitter:
Nicolas A. Reynolds/Oneida Nation Arts Board--Chair
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
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Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
The FY2016 First Quarter Report for the Oneida Nation Arts Board is being submitted for your consideration.
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2
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Oneida Nation Arts Board
Quarterly Report (October – December, 2015)
Board Purpose Statement:
It shall be the purpose of the Board to provide guidance to the ONAP and to perform the
responsibilities granted to the Board under the Dollars for Arts Program policy. Provided that,
the guidelines and directions given in this Article are to set forth standards and goals, and may
be interpreted in the broadest possible manner to include all manners of art and artistic projects.
Specific responsibilities include, but are not limited to the following: (a) work with ONAP Director
and staff in an advisory capacity on issues related to the arts in Oneida, and (b) strive to provide
guidance and recommendations in the development of the ONAP and arts programs throughout
the community, and (c) work with ONAP in determining and monitoring program outcomes, and
(d) receive reports of the ONAP activities ONAP staff, and (e) work with the ONAP Director in
evaluating the ONAP, (f) approve policies and programs for the overall coordination and
administration of the ONAP.
Update from the Chair
The Oneida Arts Board began the fiscal year by approving the DAP Grants. After approval of
the applications, the Board, in conjunction with the Program, will continue to ensure that funding
is allocated and administered in a way the supports the community.
The Board is also dedicated to establishing and strengthening ties with other arts initiatives and
boards. During 2015 the Oneida Arts Board discussed and made plans on how to collaborate
with other entities in strengthening the arts in the community and increasing volunteerism. The
first joint-meeting will be held in March, 2016.
Meetings Held (minutes attached at end of this document):
October 5, 2015
November 2, 2015
December 8, 2015 (no business conducted due to lack of quorum)
Oneida Nation Arts Program Update
Director’s Report
Oneida Arts Program Mission: To promote diverse artistic expression within the community
reflecting our heritage and spirit for future generations.
Page 203 of 245
Administrative Reports
Staff includes Beth Bashara—Director, Christine Klimmek—Program Coordinator, Sherrole
Benton—Program Coordinator.
Interns/Workers: We are retaining Debbie Santiago, Christa Lewins, and Yuntle McLester as
MOC teachers. LuAnn is also being retained to help with the language and culture of MOC.
Programming Reports
DAP: This is our lowest year for applications. A total of 4 applications were received, 3
organizational and 1 artist development. The artist development application was pulled by the
artist because she was just too busy this year to do the project. We attribute the low rate of
applications to: Christine was busy preparing for the Exhibit; some of our usual applicants did
not receive funding and are setting out OR they are receiving funds from us in another way
(such as the CMN Theatre Program). However, this is a great opportunity for the Arts Board to
continue to explore more meaningful/community supported funding ideas.
Unity Exhibit: There were 25 applicants for the exhibit. All were represented with at least 1
piece in the show. Winners were: 1st place, Ken Katchenago, Chippewa, Wood Sculpture, Bear
Spirit; 2nd place, Bruce King, Oneida, painting; 3rd place was Melanie Sainz, HoChunk,
Contemporary Porcupine Quill Cuff bracelet.
Writer’s Project: Sherrole Benton just returned from a training and conference on arts criticism
for Native arts. She will be working with Ryan Winn in developing training on arts criticism…to
be featured on Yukhika’s new online magazine.
Steel Drums: We have all the drums. We are waiting for stands to be made. Then the drums
will need to be tuned. We hope to have classes start by November.
SEOTS: The Oneida Nation Arts Board’s SEOTS Ad Hoc Committee has been meeting.
Current committee is: Susan Brandstetter, enrolled Oneida, art educator; Debra Fabian,
enrolled Oneida, artist; Kathy Thomas, enrolled Oneida, artist; Gail Niedziejko, enrolled Oneida,
artist; Judy Dordel, enrolled Oneida, Executive Director for Indian Summer. The group is
building awareness of the program.
FUTURE FOCUS
DAP Panel: The review is Wednesday, October 28. Tammy will be facilitating. Panelists
include: Amelia Cornelius and Cindy Thomas.
Sam Thomas Workshop: October 14 and 15 at the Arts Program Cottage. They will be making
a beaded box.
Music from Our Culture Tour: We are starting an intro class Tuesday, October 6 from 5:30 –
7:00pm
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Art Classes:
Painting with Watercolor, Tuesdays, October 13 – 27
Old Style Oneida Dress, Tuesdays, November 3 – 24
Traditional Iroquois Silver Brooch, Mondays, November 16 – 30
Hand Painted Cards, Thursdays, December 3 – 17
Black Ash Reindeer Ornaments, Saturday, December 12
How A Public Art Fest Made A Real Change in a Detroit Neighborhood!
Posted by Kate Abbey-Lambertz National Reporter, The Huffington Post, October 1, 2015
A public art festival that brought dozens of murals to a Detroit neighborhood last week also
sparked a subtler, but no less inspiring, change in students at a nearby school.
Designers, painters and former graffiti artists traveled from as far away as Australia to convene
in Detroit for the first Murals in the Market festival, which wrapped up this past weekend. They
painted 45 pieces on the walls of buildings all over Eastern Market, a district best known for its
historic public market and as a hub for food production
“Eastern Market is a place for discovery. You go to the market, you discover something new a
farmer brings," Jesse Cory, one of the founders said. “Now we can take that sense of discovery
that people have been having in this market for a hundred years, and they can have it in a
modern and contemporary way with art.”
http://www.huffingtonpost.com/entry/detroit-murals-in-themarket_560aad5de4b0af3706dde4b5?utm_hp_ref=arts
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ONEIDA NATION ARTS BOARD
MEETING MINUTES
MONDAY – OCTOBER 5, 2015
MISSION: To promote diverse artistic expressions within the community reflecting our heritage and spirit
for future generations.
BOARD MEMBERS PRESENT:
NIC REYNOLDS-CHAIR
PAT MOORE – SECRETARY
TAMARA VANSCHYNDEL
BETH BASHARA - DIRECTOR
JACKIE ZALIM
P
P
P
P
A
DAWN WALSCHINSKI – VICE CHAIR
SYLVIA CORNELIUS
SAPATIS MENOMIN
DAKOTA WEBSTER
P
A
A
P
Meeting called to order by Chairman, Nic Reynolds at 5:00 p.m.
I.
WELCOME by Nic Reynolds
II.
APPROVAL OF MINUTES - August 31, 2015
MOTION BY DAWN WALSCHINSKI TO APPROVE THE MINUTES OF AUGUST 31, 2015 AS PRESENTED,
SECONDED BY TAMMY VANSCHYNDEL, MOTION CARRIED.
III.
DIRECTOR’S REPORT (BETH)
Beth went over her Director’s Report for September 2015. We are retaining Debbie Santiago, Christa
Lewins, and Yuntle McLester as MOC teachers. LuAnn is also being retained to help with the language and
culture of MOC.
Programming Reports: DAP, this is our lowest year for applications. A total of 4 applications were received,
3 organizational and 1 artist development. The artist development application was pulled by the artist
because she was just to busy this year to do the project. We attribute the low rate of applications to:
Christine was busy preparing for the Exhibit; some of our usual applicants did not receive funding and are
sitting out OR they are receiving funds from us in another way (such as CMN Threatre Program).
Oneida Nation Arts Board
Meeting Minutes of October 5, 2015
Page 1 of 4
Page 206 of 245
Unity Exhibit: There were 25 applicants for the exhibit. All were presented with at least 1 piece in the
show. Winners were: 1st Place, Ken Katchenago-Chippewa, Wood Sculpture Bear Spirit; 2nd Place, Bruce
King-Oneida, painting; 3rd Place was Melanie Sainz-Ho Chunk, Contemporary Porcupine Quill Cuff Bracelet.
Writers Project: Sherrole Benton just returned from a training and conference on arts criticism for Native
Arts. She will be working with Ryan Winn in developing training on arts criticism…to be featured on
Yukhika’s new online magazine.
Steel Drums: We have all the drums. We are waiting for stands to be made. Then the drums will need to
be tuned. We hope to have classes start by November.
SEOTS: The Oneida Nation Arts Board’s SEOT’s Ad Hoc Committee has been meeting. Current Committee is:
Susan Brandstetter, enrolled Oneida, art educator; Debra Fabian, enrolled Oneida, artist; Kathy Thomas,
enrolled Oneida, artist; Gail Niedziejko, enrolled Oneida, artist; Judy Dordel, enrolled Oneida, Executive
Director for Indian Summer. The group is building awareness of the program.
FUTURE FOCUS:
DAP Panel: The review is Wednesday, October 28, 2015. Tammy will be facilitating. Panelists include:
Amelia Cornelius and Cindy Thomas. Results will be e-mailed to Board Members for voting.
Sam Thomas Workshop is scheduled for October 14 and 15 th at the Arts Program Cottage. They will be
making a beaded box.
Music from our Culture Tour: We are starting an intro class on Tuesday, October 6 from 5:30 – 7:00 p.m.
Art Classes: Painting with Watercolor, Tuesdays October 13-27; Old Style Oneida Dress, TuesdaysNovember 3-24; Traditional Iroquois Silver Brooch-Mondays, November 16-30; Hand Painted CardsThursdays, December 3-17 and Black Ash Reindeer Ornaments-Saturday, December 12.
MOTION BY TAMMY VANSCHYNDEL TO APPROVE DIRECTORS REPORT FOR SEPTEMBER 2015, SECONDED BY
DAKOTA WEBSTER, MOTION CARRIED.
IV.
OLD BUSINESS
A. Strategic Planning
Discussion held on what and how we would like to hold our Strategic Planning sessions.
Dakota suggested that we spend the first 30 minutes on what needs to be accomplished and the rest of the
time on how we do that.
The Mission Statement will be our guideline: To promote diverse artistic expression within the community
reflecting our heritage and spirit for future generations.
Nic will put together a set of questions to guide us through the strategic planning process. We should read
the four Disciplines of Execution, if you get a chance.
One example was that everyone was to list one, two or three things they did in the previous week to move
the goal forward, and then the same thing for the upcoming week, one, two or three things they will do in
the upcoming week to move the goal forward.
Oneida Nation Arts Board
Meeting Minutes of October 5, 2015
Page 2 of 4
Page 207 of 245
If anyone has any ideas regarding the Strategic Planning, please send them to Nic.
-
Trends in the Community
Just in time planning
Creative think tank
B.
SEOTS Update
What have they done with the funding?
How are funds going to carry over, if they do not spend it.
Beth will arrange a meeting with SEOTS Ad Hoc Committee, possibly a teleconference call.
V.
NEW BUSINESS
A. 4th Quarter Report – Beth Bashara
Corrections: Add Dakota Webster to list of members
Add Creative Think Tank to New Business
MOTION BY TAMMY VANSCHYNDEL TO APPROVE THE 4TH QUARTER REPORT, WITH BETH MAKING THE
CORRECTIONS, SENDING THE REPORT TO PAT AND PAT WILL SUBMIT TO THE BUSINESS COMMITTEE,
SECONDED BY DAKOTA WEBSTER, MOTION CARRIED.
B.
Arts, Community, and Education Center
Beth has been approached and requested to take on the added role of Interim Director for the CEC.
Discussion on what this all will entail for her, the pros and cons and what she would like to do. Beth stated
that she would like to give this a try.
Everyone agreed that she is more than capable of taking on the added responsibilities and gave their
approval for her to move forward with the process.
MOTION BY DAKOTA WEBSTER TO APPROVE BETH ACCEPTING THE INTERIM DIRECTOR POSITION FOR THE
CEC, AS WELL AS MAINTAINING HER CURRECT POSITION AS DIRECTOR OF THE ARTS PROGRAM, SECONDED
BY DAWN WALSCHINSKI, MOTION CARRIED.
AS A SIDE NOTE:
Karen Hoffman will be opening her exhibit at the Neville Museum this month. Beth will send an invite to
the Arts Boards Members. Jennifer Stevens is also opening at the Neville on October 29, 2015.
JUST IN TIME PLANNING:
What are our current Goals: Old or new
Dakota: We should be putting out more information on the application process for the Artists.
Being more visible
Hold classes in filling out the applications
Put together a pamphlet with information on the different funding available and what the Artists have to do
to get those funds.
Put together a class for the Artists on how to create a professional resume’.
NWTC is doing some training for the Artists.
Oneida Nation Arts Board
Meeting Minutes of October 5, 2015
Page 3 of 4
Page 208 of 245
Nic: What are the goals or GAPS for Artists
Dakota: We could feature an Artists in the Kaliwisaks
Nic: What causes can we support with our Artists
Dakota: Breast Cancer: Design a Bra
Beth: We could do fundraising projects. DAP fundraising would stay with DAP.
Beth: We could do a Holiday Decorating a Table fundraiser. All the people entering would have to bring
everything to decorate their table, and they would sell tickets to their table.
Decorate a tree
The Boo Festival will be held this year on October 23, 2015 from 4:30 to 7:30 p.m.
Dakota suggested that we have an artists contest. Each Board Member is to find an unappreciated artists,
and bring a sample of their work in to the next meeting on November 2, 2015 for judging. The winner will
be featured in the Kaliwisaks.
1.
2.
3.
Bring a piece of their Art
Bring in a picture of the Artists (you can send to Beth, if you want to)
Provide a small bio on the Artist.
Pat will send something out to the Board Members tomorrow or wed.
Nick will put together the process for the Creative Think Tank.
MOTION BY DAKOTA WEBSTER TO ADJOURN, SECONDED BY DAWN WALSCHINSKI, MOTION CARRIED.
MEETING ENDED AT: 6:45 P.M.
MINUTES PREPARED BY:
PAT MOORE - SECRETARY
ONEIDA NATION ARTS BOARD
NEXT MEETING:
DATE:
Monday – November 2, 2015
TIME:
5:00 p.m.
PLACE:
Arts Cottage
RSVP:
Nic Reynods @ 490-3625
Beth Bashara @ 490-3833
Pat Moore @ 429-3220
Oneida Nation Arts Board
Meeting Minutes of October 5, 2015
Page 4 of 4
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ONEIDA NATION ARTS BOARD
MEETING MINUTES
MONDAY – NOVEMBER 2, 2015
CONFERENCE CALL MEETING
MISSION: To promote diverse artistic expressions within the community reflecting our heritage and spirit
for future generations.
BOARD MEMBERS PRESENT:
NIC REYNOLDS-CHAIR 869-4428
P
PAT MOORE – SECRETARY 429-3220
TAMARA VANSCHYNDEL 496-5667
BETH BASHARA – DIRECTOR 490-3833
JACKIE ZALIM 920.400.0791
P
P
P
A
DAWN WALSCHINSKI – VICE CHAIR 4967318
SYLVIA CORNELIUS 869-4570
SAPATIS MENOMIN 883-9216
DAKOTA WEBSTER 429-3461
P
P
P
P
Meeting called to order by Chairman, Nic Reynolds at 3:45 p.m. (VIA phone conference)
I.
WELCOME (NIC)
Welcome everyone and thank you for taking time out of your day to be a part of this conference call meeting. We only
have two agenda items to discuss.
II.
DAP DISTRIBUTION
Tammy was the Chair of this event. She stated that everything went well, there were only three awards given, 2 in the
Artist Development and one in the Community Awards. Presentations were excellent and Christine did an awesome job
in organizing and making sure everything was ready and running smooth.
There was Board discussion on the distribution of the DAP monies and how much to give each applicant. Everyone
agreed that the third option presented was acceptable and will be offered to the applicants. Remaining monies will be
used for the summer camps/programs for the children.
III.
MEETING DATES
Discussion on days to have future meetings. Nic will not be available on Mondays, as he will be in school. Everyone
agreed that Tuesdays would work for now. Our December meeting will be held on December 8th. This will be a pot luck
at the Arts Cottage and Christine will arrange for a painting class for the Board Members.
Oneida Nation Arts Board
Meeting Minutes of November 2, 2015
Page 1 of 2
Page 210 of 245
NEXT MEETING:
DATE:
TIME:
PLACE:
RSVP:
TUESDAY – DECEMBER 8, 2015
5:30 p.m. – 7:00 p.m.
Arts Cottage
Pat @ 429-3220
Nic @ 869-4428
Beth @ 490-3833
This is a Pot Luck, Beth will provide the meat. Please note the time has changed to 5:30 for this one meeting
only.
CONFERENCE CALL ENDED AT: 4:20 p.m.
MINUTES PREPARED BY:
PAT MOORE - SECRETARY
ONEIDA NATION ARTS BOARD
Oneida Nation Arts Board
Meeting Minutes of November 2, 2015
Page 2 of 2
Page 211 of 245
Tina Danforth, Tribal Chairwoman
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Submitted by: Carol Silva, ONVAC Member
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/ /
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Oneida Child Protective Board Quarterly Report
For Oneida Business Committee
Period: Oct, Nov, and Dec 2015
First Quarter report due: January 19, 2016
ONEIDA CHILD PROTECTIVE BOARD
Dale Powless, Chairman
Lois Strong, Vice Chair
Jeanette Ninham, Secretary
Beverly Anderson, Member
Wesley Martin, Member
Carol Silva, Member
Beverly Skenandore, Member
Lisa Summers, OBC Liaison
Michelle Mays, Attorney
Pat Garvey, Attorney
MISSION: To secure a stable environment that includes the physical, mental, cultural and
financial well-being of Oneida children.
PURPOSE: In accordance with the Indian Child Welfare Act, 25 U.S.C. 1901, etseq. , the
purpose of the Board is to protect the best interest of Oneida children and to promote the stability
and security of Oneida families. When placements of such children in foster or adoptive homes
or facilities are necessary, these homes must reflect the unique values of Indian culture. For this
purpose, the Board may intervene in federal, state, and county courts concerning the following
proceedings: foster care placement, termination of parental rights, pre-adoptive placement,
adoptions and out of home placements.
MEETING REQUIREMENTS
Oneida Child Protective Board meets weekly and by special requests from family members,
counties departments, or community members.
MINUTES
Due to confidentiality nature of minors, all minutes are kept in locked fireproof file cabinet, in a
locked room within the building.
FINANCIALS
The OCPB is on schedule with meeting our financial goals. The board is on budget at this time.
Lois Strong, Dale Powless, Beverly Skenandore, Carol Silva, and Wesley Martin
attended Healing After Grief on October 12, 2015 in Appleton, WI.
Jeanette Ninham, Lois Strong, Carol Silva and Dale Powless attended Children’s Justice
Summit on October 27 & 28, 2015 @ Fox Valley Technical College in Appleton, WI.
Page 1 of 3
Page 223 of 245
Oneida Child Protective Board Quarterly Report
For Oneida Business Committee
Period: Oct, Nov, and Dec 2015
First Quarter report due: January 19, 2016
Dale Powless, Carol Silva, Wesley Martin, Beverly Skenandore, & Lois Strong attended
Trauma Informed Care Conference on November 12 & 13, 2015 @ Radisson Hotel &
Conference Center in Oneida, WI.
Carol Silva, Jeanette Ninham attended Mindfulness & Non-Medication Techniques to
Prevent Explosions, Tantrums & Meltdowns on December 14, 2015 in Appleton, WI.
GOALS AND OBJECTIVES
Facilitate appropriate training opportunities for OCPB members for certificate/report of
completion per OCPB Bylaws.
Develop working relationship and improve judicial relationships through meetings with
tribal, state, and county personnel.
Work in accordance with the Oneida Law Office and Tribal Social services to enforce the
provisions of the Indian Child Welfare Act.
COMMENTS
The tribe has two children in a treatment foster home and those children will be going to a
Residential treatment facility and the cost per month will be $15,000 for each child. Brown
County is paying for most of this and the parents are responsible for the remainder. Are we
ready to take on this kind of a bill? These children are schedule to stay up to two (2) years.
The OCPB continues to reach out to the Foster Care Coordinator to help advertise for
additional Foster homes.
The OCPB will continue to work with Douglass McIntyre from the LRO on the children’s
code.
The OCPB has attended state court hearings in support of placement of Tribal children and
their families at their request.
The OCPB actively heard, discussed and recommended the best solution for cases that came
before us. The following chart demonstrates the approximate number of cases for the
quarter:
Page 2 of 3
Page 224 of 245
Oneida Child Protective Board Quarterly Report
For Oneida Business Committee
Period: Oct, Nov, and Dec 2015
First Quarter report due: January 19, 2016
OCPB CASES
Oct-December 2015
67
October
42
41
November
December
Page 3 of 3
Page 225 of 245
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
01 / 27 / 16
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Reports
Accept as Information only
Action - please describe:
Defer Oneida Police Commission FY ’16 1st quarter report to the next regular Business Committee meeting
3. Supporting Materials
Report
Resolution
Contract
Other:
1.
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
Unbudgeted
5. Submission
Authorized Sponsor / Liaison:
Lisa Summers, Tribal Secretary
Primary Requestor/Submitter:
Twylite Moore, Administrative Assistant III, Oneida Police Commission
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Page 226 of 245
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
TO:
FROM:
DATE:
RE:
ONEDIA BUSINESS COMMITTEE
TWYLITE MOORE, ADMIN. ASST. III
JANUARY 20, 2016
ONEIDA POLICE COMMISSION FY '16 1ST QUARTER REPORT
Due to a leave of absence of the administrative staff, the FY '16 1st quarter report for the Oneida Police
Commission is not ready for submission.
We respectfully request a deferral to the next regular Business Committee meeting.
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2
Page 227 of 245
Oneida Business Committee Agenda Request
1. Meeting Date Requested:
01 / 27 / 16
2. General Information:
Session:
Open
Agenda Header:
Executive - See instructions for the applicable laws, then choose one:
Reports
Accept as Information only
Action - please describe:
Powwow Committee 1st Quarter Report--FY2016
3. Supporting Materials
Report
Resolution
Contract
Other:
1.
3.
2.
4.
Business Committee signature required
4. Budget Information
Budgeted - Tribal Contribution
Budgeted - Grant Funded
Unbudgeted
5. Submission
Authorized Sponsor / Liaison:
Fawn Billie, Council Member
Primary Requestor/Submitter:
Nicolas A. Reynolds/Executive Assistant on behalf of Powwow Committee
Your Name, Title / Dept. or Tribal Member
Additional Requestor:
Lloyd Powless--Powwow Committee Chair
Name, Title / Dept.
Additional Requestor:
Name, Title / Dept.
Page 1 of 2
Page 228 of 245
Oneida Business Committee Agenda Request
6. Cover Memo:
Describe the purpose, background/history, and action requested:
The attached report was submitted to the agenda via an email and without supporting documentation. As a
courtesy to the Committee, I copied it to a word document, gathered their minutes, and processed for your
consideration.
Nic
1) Save a copy of this form for your records.
2) Print this form as a *.pdf OR print and scan this form in as *.pdf.
3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org
Page 2 of 2
Page 229 of 245
JANUARY 2016 Lloyd E Powless Jr - Chairman Tonya Webster - Vice-Chairwomen
Rosa Laster - Secretary-Treasurer
OBC Liaison - Fawn Billy and alternate Melinda Doxtator
MEETING REQUIREMENTS
The Powwow Committee shall be appointed by the OBC. The regular monthly meeting time, place, and
agenda shall be determined by the Powwow Committee. If no designation is made the regular meeting
shall be the last Thursday of the month. Stipends are currently $50 per monthly meeting. During
Powwows there is a stipend of $2000 per day for Powwow Committee members who work at security,
carts, parking, tabulation, admissions, registration, concessions, etc.
MINUTES
Our monthly and special meeting minutes are sent to the Oneida Powwow Committee members, OBC,
and tourism.
ACTIONS TAKEN
We completed our first Powwow. Three Sisters.
Our next powwow is January 30, 2016. Honor the Youth We have two Bingo fundraisers on March 19
and April 30.
Our theme for July Powwow is Lacrosse - Honoring the Creators Game.
We hope to purchase a sound system and bill counter
FINANCIAL
We continue to do our fundraising efforts. Our current budget is within variance guidelines.
GOALS AND OBJECTIVES
OUR MAIN GOAL IS TO COORDINATE 3 ANNUAL POWWOWS WITH BUDGETED ALLOCATION AND
FUNDRAISING ACTIVITIES.
Page 230 of 245
ONEIDA POW-WOW COMMITTEE
Agenda
December 8th, 2015
I.
II.
Called to order by Chairman @ 4:45 p.m.
PRESENT: Lloyd E. Powless Jr., Chairman, Tonya Webster, Vice-Chair/Treasurer, Rosa
Laster, Recording Secretary, Bill King, Wayne Silas Jr, Jeremy King and Vicki L. Cornelius.
III.
IV.
EXCUSED: Shane Webster and Yasiman Metoxen
UNEXCUSED:
Tonya Webster made a motion to Accept Agenda with two addition, William King 2nd, No
opposed, No Abstentions, Motion carries.
V.
NEW BUSINESS
a. head staff for HTY pow wow
All drums are confirmed
Jeremy will ask Artley for to Emcee
Head Dancers
1st session- Kithina Silas and Jaymin Boivin
2nd session- Abby House and Xavior Escamea
b. Vendor spots
Vendors can pay first and reserve the spots ahead of time.
Radisson wont set up table until day of event
Need to get a layout from Radisson
c. HTY-Budget
Please see attached budget
Raised the head staff positions from $100 to $150
All Specials will be 1st-$150, 2nd-$100, 3rd-$50.
Need to add smoke dance singer and payment of $25
Multiple Complaints about meal tickets, suggest not to provide
meal tickets because dancers/drums/vets/head staff all get paid.
Wayne Silas made a motion to have 3 specials; Hand Drum(17 & under) and
Male Smoke Dance (17 & under) and Female Smoke Dance(17 & under),
William King 2nd, No opposed, No Abstentions, Motion carries.
Wayne Silas made a motion to add smoke dance singer to budget and
payment of $25, William King 2nd, No opposed, No Abstentions, Motion
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carries.
Vicki Cornelius made a motion to no longer provide meal tickets, Jermey King
2nd, No opposed, No Abstentions, Motion carries.
Vicki Cornelius made a motion to approve budget, Tonya Webster 2nd, No
opposed, No Abstentions, Motion carries.
d. Flyer design for HTY PW
Please see attached
Everyone agreed to select the drawing of the turtle, bear, wolf
e. Contract Concern-Memo from BC
Please see attached memo from Fawn Billie regarding contracts
Please see attached response from Tonya Webster
Did not get a response on whether we still have to attend the
executive BC meeting.
f. Theme for July
All agreed on the Lacrosse theme
Still need to get the Oneida Wording for the Creators Game
g. Bingo Dates
Our next bingo fundraiser is on December 20th, 2015
Everyone need to bring 2 bake sale items to bingo hall
VI.
OLD BUSINESS
a.
VII.
OTHER CONCERNS ANNOUNCEMENTS
VIII.
NEXT MEETING & ADJOURNMENT
January 12th 2016
Vicki Cornelius made a motion to adjourn @ 5:45pm, William King 2nd, No Opposed, No
Abstentions, Motion Carries.
Respectfully submitted by Rosa Laster, Recording Secretary
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ONEIDA POW-WOW COMMITTEE
Agenda
November 24th, 2015
I.
II.
Called to order by Chairman @ 4:45 p.m.
PRESENT: Shane Webster and Lloyd E. Powless Jr., Chairman, Tonya Webster, ViceChair/Treasurer, Rosa Laster, Recording Secretary, Yasiman Metoxen, Bill King, Wayne Silas
Jr, Jeremy King and Vicki L. Cornelius.
III.
IV.
EXCUSED:
UNEXCUSED:
Wayne Silas Jr. made a motion to Accept Agenda with three addition, Tonya Webster 2nd,
No opposed, No Abstentions, Motion carries.
V.
NEW BUSINESS
a. head staff for HTY pow wow
Pow-wow is January 30th, 2016
Suggest to invite 4 youth drums paid at $400 and leave the rest of
the fund for drum split.
Invited drums will be Bear Cub, Snow Drift Mountain, Ho-Chunk
Station, Rising Bear
Emcee-Artley Skenandore
Arena Directors-Jason Johnson and son J.D. Johnson
Will table Head Dancers until next meeting.
b. Follow Up Three Sister’s Pow-wow/Budget
Please see attached final budget for Three Sister’s Pow-wow
c. Vendor issues
Vendors are not to set up until day of pow-wow and cannot save
table the day before.
Need to set up vendor policies like annual pow-wow. Where they
can pay beforehand and reserve spots at a first come first serve
bases.
Radisson will not set up table until the day of event.
d. Annual Report
Lloyd submitted report but was late(was due in the morning but
got it in that afternoon). Might be on this week’s agenda or the
week after.
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e. Bingo Fundraiser
Last session we raised almost $800
Suggest to have desserts for sale at next session as well.
Next session will be December 20th, 2015.
f. Budget
Tonya will send out e-mail to approve budget for next pow-wow.
VI.
OLD BUSINESS
a.
VII.
OTHER CONCERNS ANNOUNCEMENTS
VIII.
NEXT MEETING & ADJOURNMENT
December 8th 2015
Tonya Webster made a motion to adjourn @ 5:45pm, Vicki Cornelius 2nd, No Opposed,
No Abstentions, Motion Carries.
Respectfully submitted by Rosa Laster, Recording Secretary
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ONEIDA POW-WOW COMMITTEE
Agenda
October 20th, 2015
I.
II.
Called to order by Chairman @ 4:45 p.m.
PRESENT: Tonya Webster, Vice-Chair/Treasurer, Rosa Laster, Recording Secretary, Yasiman
Metoxen, Bill King, Wayne Silas Jr, Vicki L. Cornelius and Shane Webster
III.
IV.
EXCUSED: Lloyd E. Powless Jr., Chairman
UNEXCUSED: Jeremy King
Wayne Silas Jr. made a motion to Accept Agenda with one addition, Vicki L. Cornelius 2nd,
No opposed, No Abstentions, Motion carries.
V.
NEW BUSINESS
a. Title/Theme for 4th of July poster
Would like to go with the Lacrosse Theme
Need to get the Oneida wording for “Honoring the Creators game”
b. Direct deposit form
If you would like direct deposit for stipends please fill out direct
deposit forms. Tonya has copies if needed.
c. Bingo dates
We would like to go with the November 15th and December 20th
dates.
Times are at 10am, 5pm, 9pm.
Need to ask for donations from retail, casino(match plays), and
Radisson for room.
d. Quarterly report to OBC
Quarterly report was due today and Lloyd got it submitted in.
e. Three Sisters Emcee
Shane didn’t get a response from one of the guys and the other is
going hunting.
Suggest to ask Artley, Tonya will ask him.
f. Oneida FACE program wants to set up a booth and do a raffle
Would like to set up a raffle table, Pow-wow committee agrees and
will be charged $10 for table.
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VI.
OLD BUSINESS
a. It is first come for craft vendors and $75 will be collected at the pow-wow
VII.
OTHER CONCERNS ANNOUNCEMENTS
VIII.
Will try and set up meeting with Lesley at the Radisson on November 12th
at 5pm.
NEXT MEETING & ADJOURNMENT
November 24th 2015
Vicki L. Cornelius made a motion to adjourn @ 5:45pm, Yasiman Metoxen 2nd, No
Opposed, No Abstentions, Motion Carries.
Respectfully submitted by Rosa Laster, Recording Secretary
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Southeastern Oneida Tribal Services (SEOTS) Advisory Board
QUARTERLY REPORT
October- December 2015
Submitted by
Renee Zakhar- Secretary
Members
Dan Schiller – Chairman
Jackie Zalim – Vice Chairwoman
Tina Cottrell – Board Member
Linda Langen - Board Member
Business
Committee Liaison
Chairwoman Tina Danforth
Minute Updates
Minutes are on record.
Action Taken
Action was taken to fill one board position, and another is still unclear and possibly in dispute.
We are still waiting on LOC acceptance of by law revisions.
Financial
Four (4) regular Board meetings were held this quarter. Stipend expenses were submitted,
but no board members have received payment since early summer. One board member
needs to submit her information for stipends.
The SEOTS Advisory Board budget is under budget.
Special Events and Travel
No special events by the Board during the quarter.
Every SEOTS event in this quarter had board representation including the building’s grand
opening where our Chair spoke. Four members gave building tours, handed out their
biographies, and asked for feedback using questions set up by SEOTS staff. Three members
attended the Christ
This text is long and has been trimmed here. Open the source document for the complete record.
This is a copy of a public record, reproduced as it was published. It is not legal advice, and it may not be the version a court would rely on. Check the official source before you cite it.