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Hoopa Valley Tribe
Emergency Operations
Plan
September 2016
Emergency Operations Basic Plan
Prepared in Accordance with the National Preparedness
Directorate (NPD)
Hoopa Valley Tribe (95546), State of California
Emergency Operations Plan
Promulgation Statement
Ryan Jackson
Tribal Chairman
Hoopa Valley Tribe
Hoopa Valley Tribe Emergency Operations Plan,
Promulgation
The primary goal of government is to provide for the welfare of its citizens. The welfare and
safety of citizens is never more threatened than during disasters. The goal of emergency
management is to ensure that mitigation, preparedness, response and recovery actions exist so
that public welfare and safety is preserved.
The Hoopa Valley Tribe Emergency Operations Plan provides a comprehensive framework for
Hoopa Valley Tribal-wide emergency management. It addresses the roles and responsibilities of
government organizations and provides a link to local tribes, State, Federal and private
organizations with resources that may be activated to address disasters and emergencies in
Hoopa Valley Tribe.
The Hoopa Valley Emergency Operations Plan ensues consistency with current policy
guidelines and describes the interrelationship with other levels of government. The plan will
continue to evolve, responding to lessons learned from actual disaster and emergency
experiences, ongoing planning efforts, training and exercise activities and Federal guidance.
Therefore, in recognition of the emergency management responsibilities of the Hoopa Valley
Tribal government and with the authority vested in me as Tribal Chairman of the Hoopa Valley
Tribe, I hereby promulgate the Hoopa Valley Tribe Emergency Operations Plan.
______________________
Date__________________
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Hoopa Valley Tribe (95546), State of California
Emergency Operations Plan
Approval and Implementation
This plan supersedes the Hoopa Valley Tribe Emergency Operation Plan dated
September 2013.
The transfer of management authority for actions during an
incident is done through the execution of a written delegation of authority from an
agency to the incident commander. This procedure facilitates the transition between
incident management levels. The delegation of authority is a part of the briefing
package provided to an incoming incident management team. It should contain
both the delegation of authority and specific limitations to that authority.
The Hoopa Valley Tribe Emergency Operations Plan Delegates Tribal Chairperson’s
authority to specific individuals in the event that he or she is unavailable. The chain
of Agency Administrator succession in a major emergency or disaster is as follows:
1.
Vice Chairman, Hoopa Valley Tribe
2.
Emergency Services Director
3.
Assistant Chief of Emergency Services
4.
Fire Chief, Hoopa Fire Department
__________________, Chairman
_________________
Date
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Hoopa Valley Tribe (95546), State of California
Emergency Operations Plan
Tribal Resolution inserted here
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Hoopa Valley Tribe (95546), State of California
Emergency Operations Plan
Record of Changes
Change #
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Date
Part Affected
Date Posted
Who Posted
Hoopa Valley Tribe (95546), State of California
Emergency Operations Plan
Record of Distribution
Plan #
Office/Department
Representative
Signature
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Hoopa Valley Tribe (95546), State of California
Emergency Operations Plan
Basic Plan
I.
Purpose, Scope, Situation, and Assumptions
A. Purpose - The purpose of this Emergency Operations Plan (EOP) is to
provide comprehensive framework for effective utilization of the Hoopa
Valley Tribe (HVT), Federal, State, neighboring Tribes, local governments
and private sector resources to mitigate and respond to emergencies in
order to protect the lives, property, environment, economy, traditions, and
culture of the residents of HVT and its interests. Application of the National
Incident Management System (NIMS) principles and practices are to be
used to ensure compatibility with Federal, State and local jurisdictional
emergency response plans. For Federally Recognized Tribal Governments,
SRIA amended the Stafford Act to SRIA amended the Stafford Act to
provide Federally-recognized Indian tribal governments the option to make
their own request for a Presidential emergency or major disaster
declaration independently of a state or to seek assistance under a
declaration for a state.” (Federal Emergency Management Agency (FEMA),
2016)
B. Scope - This plan applies to all participating departments and agencies of
the jurisdictions contained within the geographical boundary of Hoopa
Valley Tribe in the State of California. This plan applies to all natural and
technological hazards identified in Part 3, Hazard Identification and
Vulnerability Assessment of this plan. This plan covers actions to be taken
by all jurisdictions within the borders of the HVT and any ceded areas, the
HVT along the Trinity River as well as traditional areas, and provide
utilization of resources from all jurisdictions as well as private sector and
volunteer agencies.
C. Situation Overview
1.
Characteristics
a.
Location
i.
Hoopa Valley Tribe includes Humboldt County, and State of
California.
b.
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Geographic
Hoopa Valley Tribe (95546), State of California
Emergency Operations Plan
i.
The Hoopa Valley Indian Reservation, California’s largest
Indian Reservation is located in the northeastern portion of
Humboldt County. The Hoopa Valley Indian Reservation is
shaped
geometrically
similar
to
a
square
with
sides
approximately 12 miles in length. The valley itself lies near the
center of the Hoopa Valley Indian Reservation. Hoopa Valley is
located about 65 miles east of Eureka and 120 miles west of
Redding. It is 12 miles north of Willow Creek and 10 miles
south of Weitchpec, where the Trinity River flows into the
Klamath River. The valley floor, an alluvial plain approximately
6 miles long by 1-mile-wide and considered the Urban Zone, is
bisected in a north-south direction by the meandering Trinity
River. The Hoopa Reservation is separated into 8 districts, or
fields, which represent traditional villages of the Hoopa people.
The
field
names
are:
Norton,
Soctish/Chenone,
Mescat,
Hostler, Agency, Bald Hills, Matilton and Campbell. Except for
the relatively flat Hoopa Valley, most of the Reservation is
steep and heavily forested.
c.
Demographic
i.
Hoopa Valley Tribe has a population of 3,424 residents as per
the 2010 US CENSUS. Daytime population in Hoopa Valley
Tribe exceeds 5,000 due to large K-12 area and Federal and
industrial areas in the southwestern portion of the jurisdiction.
The
jurisdiction
is
also
a
popular
base
for
outdoor
adventurists, attracting a large number of tourists each year.
d.
Designated Areas of Interest
i.
e.
Village / Dance / Ceremonial grounds
Special Events
i.
In mid-August, Hoopa Valley Tribe celebrates Sovereign Days.
The fair is usually attended by 2500+ people.
f.
Economic Base and Infrastructure
i.
Hoopa Valley Tribe’s economy has evolved from its traditional
tourism and textile dependence into one of great diversity.
Today’s commercial and industrial manufacturing base is
complemented by solid and growing trade and service sectors.
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Hoopa Valley Tribe (95546), State of California
Emergency Operations Plan
Much tourism activity is centered on the Hoopa Valley Indian
Reservation. Lucky Bear Casino and Shopping Mall, Hoopa Mini
Mart, Central Coast Credit Union, Tswenaldin Inn, Airport,
provide
the
economic
diversification
supporting
local
employment. As a result, unemployment rates have been
above State and national averages since the mid-1990s.
ii.
UPDATES
iii. Recent updates include:
1)
upgrades to existing medical facilities,
2)
adoption of a comprehensive Incident Command System,
3)
long-term training program,
4)
comprehensive studies on seismic activity and fault line
locations,
5)
environmental monitoring,
6)
valley wide Mass Notification Warning Systems,
7)
east and west side response/stockpile centers,
8)
implementation of best management practices under the
Forest Management Plan (FMP) and associated Fuels
Management Plan (revised and approved in 2008) for
fuels reduction, evacuation plans, and most importantly
public outreach.
2.
Hazard Profile
a.
Potential Hazards
Hoopa Valley Tribe, Humboldt County, State of California is a
Federally Recognized Tribe subjected to the effects of many
disasters, varying widely in type and magnitude from local
communities to statewide or nationwide in scope.
The Hazard Identification & Risk Assessment (HIRA) process
determined disaster conditions could result of a number of natural
phenomena such as:
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•
Air Quality
•
Blue Green Algae
Hoopa Valley Tribe (95546), State of California
Emergency Operations Plan
•
Drought – Water Storage or Low Water Flows
•
Earthquake
•
Extreme Heat (New)
•
Major Transportation Accidents (New)
•
Wildfire
•
Pandemic
•
Terrorism
Disaster conditions can cascade to include a number of
technological hazards such as:
•
Dam Failure
•
Computer System
•
Loss or corruption of Data
•
Chemical Hazards
•
Radiological Hazards
•
Nuclear Attack
•
Wildland and Forest Fires.
Apart from natural disasters, Hoopa Valley Tribe is subject to a
myriad of other disaster contingencies, such as supply chain
disruption, aircraft accidents, transportation accidents involving
chemicals and other hazardous materials, plant explosions,
chemical oil and other hazardous material spills, leaks or pollution
problems, dumping of hazardous wastes, building or bridge
collapses, utility service interruptions, energy shortages, civil
disturbances or riots, terrorism, warfare, applicable criminal acts,
or a combination of any of these.
3. Vulnerability Assessment
a.
Hoopa Valley Tribe
The vulnerability assessment checklist for Hoopa Valley Tribe is
in the Hazard Specific Annex.
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Hoopa Valley Tribe (95546), State of California
Emergency Operations Plan
D.
Planning Assumptions
1.
Effective prediction and warning systems have been established that
make it possible to anticipate certain disaster situations that may
occur throughout the jurisdiction or the general area beyond the
jurisdiction’s boundaries.
2.
It is assumed that any of the disaster contingencies could individually,
or in combination, cause a grave emergency situation within Hoopa
Valley Tribe.
3.
It is also assumed that these contingencies will vary in scope and
intensity, from an area in which the devastation is isolated and limited
to one that is wide-ranging and extremely devastated. For this
reason, planning efforts are made as general as possible so that great
latitude is available in their application, considering they could occur
in several locations simultaneously.
4.
Within the response planning process, the initial actions must include
the information from the local cultural SMEs.
5.
Initial actions to mitigate the effects of emergency situations or
potential disaster conditions will be conducted as soon as possible by
the Hoopa Valley Tribal government.
6.
Assistance to the affected jurisdictions(s) by response organizations
from another jurisdiction(s) is expected to supplement the efforts of
the affected jurisdiction(s) in an efficient, effective, and coordinated
response when jurisdiction officials determine their own resources to
be insufficient.
7.
Tribal, Local, Federal and State disaster assistance, when provided,
will supplement, not substitute for, relief provided by Hoopa Valley
Tribe jurisdiction.
8.
It is the responsibility of officials under this plan to save lives, protect
property, relieve human suffering, sustain survivors, repair essential
facilities, restore services, and protect the environment.
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Hoopa Valley Tribe (95546), State of California
Emergency Operations Plan
9.
When a jurisdiction receives a request to assist another jurisdiction,
reasonable actions will be taken to provide the assistance as
requested.
II. Concept of Operations
A. General
1.
The CONOPS section explains in broad terms the decision maker’s or
leader’s intent with regards to an operation, including a discussion on
activation levels. This section will give an overall picture of how the
response organization will accomplish a mission.
2.
Hoopa Valley Tribal Chair with concurrence from the Director of the
Office of Emergency Services (OES) may declare Tribal states of
emergency and request outside assistance. After which, requests for
outside assistance should go through the now activated Incident
Command System structure.
B. Activation Process
1.
The decision to activate the EOP, and request ratification of a
proclamation of disaster or emergency declaration by the Council is
made by the Tribal Chair, with concurrence from the Director of the
Office of Emergency Services (OES). This declaration names the Tribal
Chair as “Agency Administrator”.
2.
Tribal Chair - The Tribal Chair under a disaster or emergency
declaration is acknowledged as “Agency Administrator”.
a.
Agency
Administrator
-
The
Agency
Administrator
has
responsibility for the authorization and delegation of authorities
given to the Incident Management Team responsible for the
management of the incident. The Tribal Chair also serves as
Chair to the Tribal Emergency Response Commission (TERC).
b.
The Agency Administrator retains no command authority for
resources assigned to an incident under command of an Incident
Commander with delegated authority. The Agency Administrator
identifies the Delegation of Authority; objectives of the incident;
and reviews the objectives daily for purpose, effectiveness and
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Emergency Operations Plan
efficiency; and may change the objectives or parameters of the
delegation to best fit the goals and objectives of the Hoopa
Valley Tribe.
c.
The Agency Administrator may send a request directly to the
County of Humboldt (Operational Area) for support, validation or
concurrence of the declaration.
d.
The Agency Administrator may request to be included in a
Presidential Disaster Declaration (PDD) requested by the County
to the State.
e.
The Agency Administrator may send a request directly, through
the
Federal
Emergency
Management
Agency
Regional
Administrator, to the President of the United States (POTUS) for
a Presidential Disaster Declaration (PDD).
3.
Tribal Council - Upon notification of a Level 2 emergency, the Tribal
Council will convene to:
a.
Proclaim a Tribal Emergency disaster or event OR
b.
Ratify a proclamation made by the Tribal Chair, or in his/her
absence the Vice Chairperson, Director of Office of Emergency
Services, Assistant Chief of Emergency Services or the Fire Chief
of the Hoopa Fire Department in accordance with the approval
and implementation plan as outlined in Page 2 of this document.
However, the declaration must be ratified within 72 hours to be
validated OR the emergency will no longer be declared.
c.
Coordinate with LEPC as TERC. The Tribal council retains no
command authority for resources assigned to an incident under
command of an Incident Commander
4.
Tribal Emergency Response Committee (TERC) / Local Emergency
Planning Committee (LEPC) - The TERC is the Tribal Council.
The
LEPC is overseen by the TERC as authorized by resolution. The LEPC
consists of representatives from:
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a.
Office of Emergency Services (Lead)
b.
Tribal Environmental Protection Agency (TEPA)
c.
Tribal Police Department
Hoopa Valley Tribe (95546), State of California
Emergency Operations Plan
5.
d.
K’ima:w Medical Center
e.
Public Utilities District
f.
Hoopa Fire Department
g.
Tribal Planning Department
h.
Office of Tribal Attorney (OTA).
i.
Tribal Insurance/ Risk Management
j.
Tribal Fisheries
The LEPC is appointed by the Tribal Council and is authorized
responsibility for:
a.
Maintaining a dynamic analysis of hazards (natural, technological
& man-made) on or near HVT including both fixed facilities and
transportation routes.
b.
Staffing the Emergency Operations Center (EOC) as requested
and under the command of the EOC manager (Director of
Emergency Services or a designee)
c.
Notifying TEPA of all facilities covered under SARA Title III
planning requirements or as designated by the TERC as subject
to the requirements of SARA Title III.
d.
Maintaining procedures to receive and process public requests for
information collected.
e.
Requesting information as needed.
f.
Requesting information and guidance from the US EPA on “trade
secret” chemicals that could cause health effects and maintain
information for the public.
g.
Identifying typed resources (on and off reservation) available for
emergency response.
h.
Designating the “Community Coordinator”.
i.
Maintaining database of identified facility coordinators or point of
contact.
j.
Coordinating
with
identified
facilities
to
collaborate
on
preparation, testing, training, exercising and evaluation of
emergency management plans and procedures.
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Emergency Operations Plan
k.
Implementing
External
Affairs
(ESF#15)/Emergency
Public
Information for notifying community of emergency status.
l.
Implementing
situation
analysis
to
determine
level
of
emergency, affected demographics and probable affected areas.
m.
Coordinating federal grant proposals to sustain emergency
management system.
n.
Maintaining long-term training strategy focusing on building
capacity.
o.
Assuring liability is reduced by using proven methods and
training schedules to increase capacity.
p.
Increasing
opportunities
in
emergency
management
volunteerism using new employee orientation; public meetings;
Community Emergency Response Team (CERT) and Teen CERT.
6.
The Director of the Office of Emergency Services is responsible for
activation of the EOP and any applicable annexes and any other
supporting plan at the onset of the incident or emergency.
a.
The Director of the Office of Emergency Services is responsible
for demobilization and deactivation at the conclusion of the
emergency or disaster.
b.
The Director of the Office of Emergency Services is responsible
for providing overall direction and control of HVT government
resources while involved in the response to an emergency or
disaster.
c.
The Director of the Office of Emergency Services will also serve
as liaison with the Humboldt County Emergency Management
Director, as well as Federal and State emergency management
personnel.
7.
Office of Tribal Attorney - Serves as representative on the Local
Emergency Planning Committee (LEPC) to guide and clarify discussions
of civil action, facility ownership, and owners who fail to comply with
SARA Title III and Tribal Codes and Ordinances and mitigate Liability.
a.
Review, the approval and activation of:
i.
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Mutual Aid Agreements
Hoopa Valley Tribe (95546), State of California
Emergency Operations Plan
ii.
Joint Power Agreements
iii.
Participating Agreements
iv.
Memorandum of Understanding
v.
involving
any
emergency
other
jurisdiction
operations,
and
with
HVT
regarding
concurrence
or
recommendation.
III. Coordination
A.
OES - OES is the Subject-Matter-Expert (SME) in emergency
management.
B.
Organization and Assignment of Responsibilities - This section will
provide an overview of key functions that HVT will accomplish during an
emergency, including the roles that Local departments and agencies;
state
agencies;
regional
organizations;
Federal
agencies;
Tribal
Governments; Government-sponsored resources and private sector and
voluntary organizations will take to support local operations.
1.
When the EOC is activated, the Tribal Chair becomes the Office of
Primary Responsibility and is named Agency Administrator and the
Director of Emergency Services or a designee will be the EOC
Manager.
2.
Hoopa Valley Tribe EOCs will serve as clearinghouses for response
and recovery operations and for deployment of resources within the
tribal
boundaries,
including
outside
resources
within
the
reservation.
3.
Planning for recovery will be implemented at the same time local
governments are taking the emergency response actions necessary
to protect the
public. Preparations will be
made for rapid
deployment of resources necessary to facilitate recovery.
C.
Hazard Control and Assessment – The Hazard Specific Annexes provide
local information of hazards and threats. The process includes:
1.
Perceive the threat
2.
Assess the hazard
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Hoopa Valley Tribe (95546), State of California
Emergency Operations Plan
D.
E.
F.
G.
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3.
Select control strategy
4.
Control hazard
5.
Monitor hazard
Protective Action Selection
1.
Analyze the hazard
2.
Determine protective action
3.
Determine public warning
4.
Determine protective action implementation plan
Public Warning
1.
Determine message content
2.
Select appropriate public warning system(s)
3.
Disseminate public warning
Protective Action Implementation
1.
Monitor progress of protective action implementation
2.
Control access and isolate danger area
3.
Evacuation support
4.
Decontamination support
5.
Medical treatment
6.
Special population support
7.
Search and rescue
Short-term Needs
1.
Shelter operations
2.
Unite families
3.
Continued medical treatment
Hoopa Valley Tribe (95546), State of California
Emergency Operations Plan
H.
IV.
4.
Increase security
5.
Stabilize the affected area
Long-term Needs
1.
Re-entry
2.
Recovery
Organization and Assignment of Responsibilities
A.
General - Most departments/agencies of government have emergency
functions
in
addition
to
their
normal,
day-to-day
duties.
These
emergency functions usually parallel or complement normal functions.
Each department/agency is responsible for developing and maintaining
its own emergency management procedures.
RECOVERY OPERATIONS
Volunteer
Function
Lead HVT Department /
Federal
HVT Agency
Partner
Organization
Active in
Disaster
(VOAD)
Policy and political process; interdepartmental
coordination; policy development; decision making;
public information; budget approval and cultural
oversight. Communication and collaboration with
Hoopa Tribal Council –
Primary
NA
Verizon
Pacific Gas and
Electric (PG&E)
American Red
Cross
Salvation Army
US EPA
NA
HHS
Medical
Reserve Corps
(MRC)
fusion center (EOC).
Land use and zoning variance; permits and controls
for new development; revision of building
regulations and codes; code enforcement; plan
review and building safety inspections.
Restoration of medical facilities and associated
services.
Hoopa Tribal Planning –
Primary Hoopa TEPA –
Secondary
K’ima:w Medical – Primary
Hoopa Tribal Planning –
Coordination of debris removal; demolition;
Primary Hoopa Public
management of liaison with construction
Utilities Department –
contractors; and restoration of utilities.
Secondary Hoopa Roads –
US DOT
Tertiary
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Hoopa Valley Tribe (95546), State of California
Emergency Operations Plan
Housing program; assistance programs for the
Hoopa Housing Authority –
needy, low income and specialized housing needs.
Primary
Budgeting, time-keeping, cost accounting, claims
Hoopa Fiscal Department -
processing and insurance settlements
Primary
Hoopa Environmental
Coordination of the restoration of natural resources
Department
and the environment
Hoopa Fisheries
Hoopa Forestry
HUD
NA
USEPA
US Fish &
Game
USFS
Hoopa Office of Emergency
Applications for disaster financial assistance;
Services
individual assistance technical assistance; onsite
Hoopa Planning
recovery support; and disaster financial assistance
Hoopa Environmental
project management
Protection Agency
US DHS
FEMA
US EPA
NOAA
Hoopa Fisheries
Advise on emergency authorities, action and
associated liabilities; preparation of legal opinions;
assistance with preparation and review of new
Hoopa Legal Department
US DHS
FEMA
ordinances and resolutions
Government operations and approval of
communications; space acquisitions; supplies and
equipment; vehicles; personnel and related support
necessary for response and short term recovery
during an official activation of the EOP to respond
Hoopa Office of Emergency
Services
to a federally declared disaster or catastrophic
US DHS
FEMA
CalOES
CountyOES
incident
See below for regional
Fusion Center
contact.
Long term recovery obligations and expenditures
V.
Fusion Center
A.
B.
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Hoopa Tribal Council
See below
for
Regional
Contact.
NA
California State Threat Assessment Center, Mather, California
1.
PHONE: 916-874-1100
2.
EMAIL: STAC@CalOES.ca.gov
3.
WEBSITE: www.calstac.org
Central California Intelligence Center, McClellan, California
1.
PHONE: 916-808-8383
2.
TOLL-FREE: 888-884-8483
Hoopa Valley Tribe (95546), State of California
Emergency Operations Plan
C.
3.
EMAIL: info@sacrtac.org
4.
WEBSITE: www.sacrtac.org
Assignment of Responsibilities – Position Specific Annex contain the
Incident Command Structure (ICS) references to specific positions in the
Command and General Staff. The following is provided for overall general
reference.
1.
2.
Chief Elected Officials
a.
Disaster declarations
b.
Evacuation orders
c.
Re-entry decisions
d.
Other protective action decisions as necessary
Homeland Security and Emergency Management Agencies
a.
EOC staffing and functioning
b.
Communications
c.
Operations of the shelter system in conjunction with the
American Red Cross
d.
Emergency public information
e.
Alert and warning systems
f.
Assistance from other jurisdictions
g.
State assistance
h.
Federal assistance
i.
Emergency control and use of resources
j.
Homeland security and emergency preparedness training and
education
k.
Rumor control
l.
Damage assessment
m.
Comprehensive homeland security and emergency
preparedness planning
3.
Law Enforcement Agencies
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Hoopa Valley Tribe (95546), State of California
Emergency Operations Plan
4.
5.
6.
a.
Maintaining law and order
b.
Controlling traffic
c.
Protecting vital installations
d.
Controlling and limiting access to the scene of the disaster
e.
Supplementing communications
f.
Assisting with all evacuation efforts
g.
Search and rescue
Fire Departments
a.
Providing fire protection and the combating of fires
b.
Search and rescue
c.
Decontamination
d.
Damage assessment
Emergency Medical Services Agencies
a.
Emergency medical transportation
b.
Emergency medical treatment
c.
Triage or assisting with triage
d.
Assisting with special needs evacuation
Health Departments
a.
Emergency medical care information and coordination
b.
Emergency hospital treatment information and coordination
c.
Medical support to shelters
d.
Health advisories
e.
Identification of local health facilities, including hospitals, clinics,
dialysis centers, and nursing or rehabilitation centers, and
supplying and using medical and health items
f.
Identification of special needs populations, including the elderly
and very young, and populations requiring specific life-saving
services (e.g., dialysis or assistance with breathing)
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Hoopa Valley Tribe (95546), State of California
Emergency Operations Plan
7.
8.
g.
Emergency interment coordination
h.
Insect and rodent control
i.
Pest control as required
j.
Inoculations for the prevention of disease
k.
Sanitation
Hospitals
a.
Emergency medical care
b.
Limited on-site decontamination
c.
Hospital evacuation
d.
Traditional hospital medical services
Public Works Agencies
a.
Maintaining designated major streets and avenues, highways,
and other designated routes of travel
b.
Assisting with heavy rescue
c.
Decontamination
d.
Engineering services as required
e.
Transportation
f.
Debris removal
g.
Inspection of shelter sites for safe occupancy
h.
Inspection of damaged buildings, public and private, for safe
occupancy
i.
Enforcement of building codes
j.
Maintenance of vehicles and other essential equipment of the
various departments and agencies
k.
Development of a plan of priorities to be used during the period
of increased readiness that addresses the repair of vehicles and
equipment
l.
Maintenance of a reserve supply of fuel
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Hoopa Valley Tribe (95546), State of California
Emergency Operations Plan
m.
Provisions for the immediate repair of emergency service
vehicles and equipment, both in the field and in the shop, as the
situation permits
9.
Departments of Education
a.
Providing the use of facilities for emergency public education
b.
Providing facilities for emergency housing of evacuees and relief
forces
c.
Providing facilities for emergency first aid stations, emergency
hospitals, or emergency morgues
d.
Providing personnel for shelter managers and staff
e.
Providing recreation plans for shelter occupants’ use during
shelter-stay period
f.
Coordinating transportation
10. Legal Department
a.
Providing legal advice as required
b.
Performing other necessary legal functions
c.
Serving as a liaison with other legal and judicial agencies and
sections of the government
11. Finance Department
a.
Maintaining economic stabilization as required
b.
Maintaining a list of suppliers, vendors, and items of critical
emergency need (through the appropriate procurement division)
12. Local Emergency Planning Committee
a.
Furnishing information, including maps or materials, as needed,
for the emergency management agency or emergency
preparedness coordinator. This includes Tier II reports and other
industry-specific information to produce general detailed
planning for chemical, transportation, or industrial accidents.
b.
Augmenting EOC staff as necessary
13. Office of Family Support or Social Services
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Hoopa Valley Tribe (95546), State of California
Emergency Operations Plan
a.
Supporting shelter managers
b.
Emergency welfare services
c.
Emergency lodging
d.
Emergency feeding
e.
Emergency clothing
f.
Emergency registration and inquiry
g.
Coordinating services for the area homeless population
h.
Coordinating religious services
i.
Coordinating private welfare groups
j.
Identifying non-English-speaking persons and provisions for
translation
k.
Identifying special needs population (by culture, language, or
age-specific requirements)
l.
Maintaining an up-to-date list and supporting memorandums of
agreement (MOAs) with shelter facilities and their points of
contact
D.
Support Functions
1.
Support from other local tribes, Humboldt County, and other local
jurisdictions may be requested through the State office of emergency
management. Military assistance will complement and not be a
substitute for local participation in emergency operations. Military
forces will remain at all times under military command, but will
support and assist response efforts.
2.
Support from State government departments and agencies may be
made available in accordance with the State plan.
3.
Private sector organizations within the jurisdiction may assist with a
wide variety of tasks based on their capabilities.
4.
Volunteer agencies, such as the American Red Cross, local
church/synagogue congregations, and assistive organizations, such
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as the Salvation Army, are available to give assistance with
sheltering, feeding, and other issues, as necessary.
5.
Assistance from surrounding jurisdictions may be available through
the execution of a memorandum of understanding (MOU) or MOA.
E.
Continuity of Government
1.
Succession of Command
Describes the hierarchy of command succession at the Tribal levels.
a.
Tribal Government Succession
This will be arranged in accordance with the Hoopa Valley Tribe
Constitution. In general, the line of succession may be
designated in a manner similar to the following:
i.
Tribal Council
ii.
Chairman
iii. Vice Chairman
iv. Chairman’s Administrative Assistant
b.
District/ Field Succession
The Lines of succession will be the Tribal Chairman, Vice
Chairman to represent districts or fields until that person can be
replaced according to the Constitution.
2.
Relocation of Government
Each jurisdiction is responsible for designating facilities that will
accommodate the relocation of government. Preservation of Records
a.
Tribal Program / Department Level
Each program/department is responsible for maintaining and
recording all legal documents affecting the organization and
administration of emergency management functions. It is the
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Emergency Operations Plan
further responsibility of agency/department officials to ensure
that all records are secure and protected from elements of
damage or destruction at all times.
b.
Tribal Administration Level
It is the responsibility of elected officials to ensure that all legal
documents of both public and private nature recorded by the
designated official of the Tribal Council, be protected and
preserved in accordance with applicable Federal and Tribal laws.
Examples include ordinances, resolutions, meeting minutes,
land deeds, and tax records.
VI. Direction, Control, and Coordination
A.
Authority to Initiate Actions
1.
Tribal Council – Upon notification of a Level 2 Emergency, the
Tribal Council will convene to:
a.
Proclaim a Tribal Emergency or Disaster OR to
i.
Ratify a proclamation made by the Tribal Chair, OR in
his/her absence the Director of Office of Emergency
Services.
1)
NOTE: The Memorandum must be ratified within 72
hours to be valid or the emergency will be void.
ii. Coordinate with the LECP as TERC
2.
Tribal Chairman – The decision to activate the EOP and request
ratification of a proclamation of disaster or emergency declaration
by the Council is made by the Tribal Chairman, with concurrence
from the Director of the Office of Emergency Services (OES).
3.
Responsible for activating the EOP. The decision will be made by
the responsible public official(s) and the on-scene commander
within the jurisdiction.
4.
B.
Assign responsibility for implementation of the EOP.
Command Responsibility for Specific Actions
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Emergency Operations Plan
1.
General guidance of emergency operations
The
Incident
Commander
is
assigned
by
the
Agency
Administrator. The Agency Administrator has responsibility for the
authorization and delegation of authorities given to the Incident
Management Organization responsible for the management of the
incident.
The
Agency
Administrator
retains
no
command
authority for resources assigned to an incident under the
command of an Incident Commander with Delegated Authority.
2.
Direction of response
The OES Director is responsible for overall direction of the
disaster
response
activities.
During
emergencies,
those
responsibilities will normally be coordinated from the EOC.
a.
Each district or field elected official has the responsibility for
addressing threats to his or her jurisdiction. This authority
shall include, but not be limited to, requesting a declaration
of an emergency condition or disaster declaration within the
district.
b.
The OES Director will act as the chief advisor to elected
officials during any declared emergency affecting the health
and safety of the Hoopa Indian Reservation.
c.
IF another agency assumes command of an incident scene,
designated personnel trained in the NIMS Incident Command
System (ICS) are appointed by the IC.
d.
State and Federal officials will coordinate their operations
through the HVT’s Multi-Agency Coordination Group of
designated representatives. (EOC)
3.
Incident Command System
The
HVT
directing
incident command structures are
on-scene
emergency
operations
responsible
and
for
maintaining
command and control of on-scene incident operations. If a
disaster affects multiple widely separated facilities or jurisdictions,
separate incident command operations a inter-tribal unified
command may be set up.
4.
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Assistance
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Hoopa Valley Tribe (95546), State of California
Emergency Operations Plan
If the jurisdiction’s own resources are insufficient or inappropriate
to respond to the emergency situation, a request may be made
for assistance from other jurisdictions, the State, or Federal
government or other Tribes. All response agencies are expected
to fulfill mission assignments directed by the incident commander.
VII. Information Collection and Dissemination
A.
Disaster information, managed by the Hoopa Valley Tribe Emergency
Operations Center, is coordinated through LEPC representatives
located in the EOC. These representatives collect information from
and disseminate information to counterparts in the field. These
representatives also disseminate information within the EOC that can
be used to develop courses of action and manage emergency
operations.
B.
Detailed procedures that identify the type of information needed,
where it is expected to come from, who uses the information, how
the information is shared, the format for providing the information,
and specific times the information is needed are maintained at the
Hoopa Valley Tribe Emergency Operations Center.
C.
Media releases and public information must be coordinated and
approved by the Agency Administrator in collaboration with the EOC
manager
VIII. Communications
A.
Communication protocols and coordination procedures are described
in detail in the Hoopa Valley Tribe Communications Plan. (this plan is
in the development stages) Please refer to this plan for additional
information.
IX.
Administration, Finance, and Logistics
A.
General Policies
This section outlines general policies for administering resources,
including the following:
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Emergency Operations Plan
1.
Appointment of Officials
The LEPC in the EOC will assist with coordination of the incident.
2.
Funding and Accounting
Data Deficiency.
3.
Records and Reports
These are the requirements for tracking the source and use of
resources and expenditures.
a.
The Planning Section Chief has overall responsibility for
submitting HVT reports to Federal and State agencies The
overall responsibility for reports rest with the HVT Office of
Emergency Services Director.
b.
The Director of the OES maintains records of expenditures
and obligations in emergency operations. They should also
support the collection and maintenance of narrative and
long-type records of response to all declared disasters.
4.
Agreements and Understandings
This section references any mutual aid agreements or
emergency response and recovery contracts that exist. It also
indicates who is authorized to activate those agreements or
contracts.
INTRODUCTION
This California Disaster and Civil Defense Master Mutual Aid
Agreement -- signed by Governor Earl Warren on behalf of the
State and all its departments and agencies as well as Secretary
of State Frank M. Jordan on November 15, 1950 -- provides that
the parties to the agreement will engage in mutual aid in case of
disaster and civil-defense emergencies.
ABSTRACT
The parties to the agreement consist of the State of California,
including its various departments and agencies, and all of its
political subdivisions, municipal corporations, and other public
agencies. The overall intent of the agreement is that all of the
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parties which sign it will make available to the other parties the
resources and facilities needed to prevent and combat the
effects that may result from such disasters as flood, fire,
earthquake, disease, war, sabotage, and riot. The types of
resources to be made available to other parties would include,
but not be limited to, fire, police, medical and health,
communications, and transportation services and facilities. Such
resources would address the problems of rescue, relief,
evacuation, rehabilitation, and reconstruction resulting from a
disaster. The agreement provides that each party will develop a
plan that provides for the effective mobilization of all its
resources and facilities, both public and private, to cope with
any type of disaster. Further, each party agrees to furnish
resources and facilities, as well as render services, to each and
every other party to the agreement, so as to prevent and
combat any type of disaster in accordance with duly adopted
mutual aid operational plans. This agreement also binds the
parties to comply with the provisions of any mutual aid
agreements into which the State of California enters with other
States and the Federal Government. Specifications for the
approval or execution of the agreement, as well as termination
of participation, are provided.
The 2014 version of the CA Disaster and Civil Defense Master
Mutual Aid Agreement can be found at
http://www.caloes.ca.gov/FireRescueSite/Documents/CalOES%
20-%20Fire%20and%20Rescue%20%20Mutual%20Aid%20Plan%20-%2020141201.pdf.
B.
Additional Policies
1.
When the resources of local government are exhausted or when a
needed capability does not exist within a local government, the
local units of government call for assistance from local Tribes,
Humboldt County, Federal resources and the State of California.
2.
The incident commander will submit periodic situation reports to
the appropriate authority during a major disaster using standard
ICS formats.
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X.
Plan Development and Maintenance
A.
Development
1.
The Hoopa Valley Tribe OES are responsible for coordinating
emergency planning.
2.
The director of each department / agency is responsible for
supporting emergency planning.
B.
Maintenance
1.
Requirements
a.
The emergency management coordinator will maintain,
distribute, and update the EOP. Responsible officials in State
or local agencies should recommend changes and provide
updated information periodically (e.g., changes of personnel
and available resources). Revisions will be forwarded to
people on the distribution list.
i.
To comply with requirements outlined in Nuclear
Regulatory Commission Regulation 0654/FEMA-REP-1,
the plans of jurisdictions located within the emergency
planning zones with nuclear power plants must annually
review, update (if needed), and certify plans to be
current.
b.
Directors of supporting agencies have the responsibility of
maintaining internal plans, SOPs, and resource data to
ensure prompt and effective response to and recovery from
emergencies and disasters.
2.
Review and Update
a.
Review
The Basic Plan and its appendices should be reviewed
monthly by the LEPC. OES will establish a process for the
monthly review of planning documents by those tasked in
those documents, and for preparation and distribution of
revisions or changes.
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b.
Update
i.
Changes
Changes should be made to plans and appendices when
the documents are no longer current. Changes in
planning documents may be needed:
1)
When hazard consequences or risk areas change
2)
When the concept of operations for emergencies
changes
3)
When departments, agencies, or groups that
perform emergency functions are reorganized and
can no longer perform the emergency tasks laid
out in planning documents
4)
When warning and communications systems
change
5)
When additional emergency resources are obtained
through acquisition or agreement, the disposition of
existing resources changes, or anticipated
emergency resources are no longer available
6)
When a training exercise or an actual emergency
reveals significant deficiencies in existing planning
documents
7)
When State/territorial or Federal planning
standards for the documents are revised
ii.
Methods of updating planning documents
1)
Plan Revision
A revision is a complete rewrite of an existing EOP
or appendix that essentially results in a new
document. Revision is advisable when numerous
pages of the document have to be updated, when
major portions of the existing document must be
deleted or substantial text added, or when the
existing document was prepared using a word
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Hoopa Valley Tribe (95546), State of California
Emergency Operations Plan
processing program that is obsolete or no longer
available. Revised documents should be given a
new date and require new signatures by officials.
2)
Formal Plan Change
A formal change to a planning document involves
updating portions of the document by making
specific changes to a limited number of pages.
Changes are typically numbered to identify them,
and are issued to holders of the document with a
cover memorandum that has replacement pages
attached. The cover memorandum indicates which
pages are to be removed and which replacement
pages are to be inserted in the document to update
it. The person receiving the change is expected to
make the required page changes to the document
and then annotate the record of changes at the
front of the document to indicate that the change
has been incorporated into the document. A change
to a document does not alter the original document
date; new signatures on the document need not be
obtained.
XI. Authorities and References
A.
Legal Authority
1.
Federal
a.
The Robert T. Stafford Disaster Relief and Emergency
Assistance, Public Law 93-288 as amended
b.
Public Employees Occupational Safety and Health Act
(PEOSHA) regulations
2.
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Emergency Operations Plan
a.
Act 58-4-1905, American National Red Cross Statement of
Understanding, December 30, 1985.
B.
b.
Mennonite Disaster Services – Agreement with FDAA, 1974.
c.
Public Law 93-288.
References
1.
Federal
a.
Comprehensive Preparedness Guide (CPG) 101: Developing
and Maintaining State, Territorial, Tribal, and Local
Government Emergency Plans, March 2009.
b.
Homeland Security Exercise and Evaluation Program (HSEEP),
February 2007.
c.
National Incident Management System (NIMS), December
2008.
d.
National Response Framework, Federal Emergency
Management Agency, January 2008.
2.
State
a.
b.
State EOP
State map with homeland security and emergency
management regions
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This is a copy of a public record, reproduced as it was published. It is not legal advice, and it may not be the version a court would rely on. Check the official source before you cite it.