OTTAWA anp CHIPPEWA INDIANS

APPENDIX 1

TRIBAL LEGISLATURE

MOTION / RESOLUTION

GRAND TRAVERSE BAND

OF

OTTAWA anp CHIPPEWA INDIANS

Tribal Council Special Session

November 27, 2002 — 10:00 A.M.

Tribal Administration Building, Peshawbestown, MI

Il. Unfinished Business

A. Approval of GTB Housing Occupancy Policy, with Changes

MOTION TO APPROVE GTB HOUSING OCCUPANCY POLICY, WITH THE

REVISIONS DISCUSSED

MOTION MADE BY COUNCILOR BENNETT, SUPPORTED BY VICE CHAIR

CONCANNON .

6-FOR, 0-AGAINST, 0-ABSTAIN, 0-ABSENT

Motion carries

|, Mary Lassaline, certify that the above motion was made and adopted at the Tribal

Council Special Session held on November 27, 2002 at the Tribal Administration _

Building

Aree Xn. ee 22-2 —06 2

‘Mary Lassaline Date

Tribal Council Transcriptionist

GRAND TRAVERSE BAND OF OTTAWA AND CHIPPEWA

INDIANS

GTB TRIBAL LEGISLATURE

RESOLUTION NO. 2002-00

HOUSING DEPARTMENT

OCCUPANCY POLICY

BE IT ORDAINED BY THE LEGISLATURE OF THE GRAND TRAVERSE BAND OF

OTTAWA AND CHIPPEWA INDIANS:

WHEREAS, the Grand Traverse Band acts through its Tribal Legislature to provide affordable

housing opportunities for qualified families, in a safe and healthy environment; and

WHEREAS, there needs to be equitable procedures in place to govern the occupancy

standards for individuals residing in housing units managed by the GTB Housing Department;

NOW, THEREFORE BE IT RESOLVED BY THE LEGISLATURE OF THE GRAND

TRAVERSE BAND OF OTTA WA AND CHIPPEWA INDIANS, that it accepts and adopts the

Housing Department's Occupancy Policy, which shall govern Occupancy Standards for all

Housing Assistance Programs under management with an effective date of: and

BE IT FURHTER RESOLVED, that the Tribal Legislature reserves the right to make

amendments to the Occupancy Policy, as deemed necessary, for the good of the community.

CERTIFICATION

The Grand Traverse Band Tribal Council does hereby certify that a meeting, duly called, noticed

and convened on this day o 9902, where a quorum was present, this —___

action was duly adopted by a vote of AYES, NAYS, and

ABSTENTIONS ABSENT.

Robert Kewaygoshkum, Tribal Chairman (Date)

Grand Traverse Band of

Ottawa and Chippewa Indians

_, Tribal Secretary (Date)

Grand Traverse Band of

Ottawa and Chippewa Indians

APPENDIX 2

RULES

OF

OCCUPANCY

HOUSING DEPARTMENT

POLICY

on

OCCUPANCY

RULES OF OCCUPANCY

(Updated: )

Rules of Occupancy

06/01/01

INTRODUCTION

The Rules of Occupancy are to be used as guidelines for ALL Rental and

Homeownership units managed by the Grand Traverse Band Housing Department.

The purpose of the Rules of Occupancy is to protect the tribe’s investment as well as

your safety.

The guidelines, outlined here, are an abbreviated version of those found in the Housing

Departments Occupancy Policy and are to.be observed by ALL clients, ALL client

family members, and ALL client guests. Furthermore, it is the responsibility of the client

to ensure that his / her family, friends, and guests abide by these Rules of

Occupancy.

Failure, on the part of the client to abide by the Rules of Occupancy is grounds for

Termination of the Rental Lease / Homebuyer (MHOA) Agreement.

Housing Department management shall ensure that this document is updated, as

needed, so that the most current information is available to its clients.

~The Housing Department Office is located at 11244 E. Ki-Dah-Keh Mi-kun Rd. The

office is open and staffed from Monday to Friday, 8:00 a.m. to 5:00 p.m.

Housing Department staff can be reached through the Receptionist at (231) 271-4473

or by FAX at (234) 271-2025.

Rules of Occupancy

06/01/01

14. ACCESS TO UNITS

Clients are required to allow Housing Department staff into their dwelling

units for the purposes of conducting * Official Business’.

Examples of “Official Business’, which require access to the dwelling

unit, are: Inspections, Home Visits and Maintenance.

2. BURNING

Clients are NOT allowed to burn items outside or on the yard around /

adjacent to their dwelling unit. This includes, but is NOT limited to, the

following items: Branches, Brush, Dried Grass, Garbage, Leaves, Tires,

Wood, etc.

3. BUSINESSES WITHIN THE HOME

Rental Programs. Clients in the Rental Programs may NOT utilize their

dwelling units for any type of “in-home” or “outdoor’ business venture.

Mutual Help Program. Clients in the Mutual Help program MAY, under

certain conditions, utilize their dwelling unit for “in-home” business

ventures or their dwelling unit property for “outdoor’ business ventures.

Mutual Help clients, who desire to operate a “smailf business, from their

dwelling unit, are required to submit a formal WRITTEN request to the

Housing Department Director before the business venture may be

started.

4. CHANGES TO WRITTEN AGREEMENTS

The Rental Lease / Homebuyer (MHOA) Agreement (as applicable)

evidence the entire agreement between the Housing Department and the

client.

At a minimum, the Housing Department shall review the Rental Lease /

Homebuyer (MHOA) Agreement annually to determine if any changes are

necessary. Changes could become necessary due to changes in Federal,

State, or Tribal Laws / Regulations that affect housing.

Rules of Occupancy

06/01/01

nt determines that changes to the

In the event the Housing Departme

they shall be done

Rental Lease Agreement / MHOA are necessary,

through a formal review / approval process.

o the Rental Lease / Homebuyer (MHOA) Agreement can be

NDUM or by completely REISSUING a corrected /

(MHOA) Agreement.

Changes t

published as an ADDE

updated version of the Rental Lease / Homebuyer

[{ CONTINUE ON USING THIS FORMAT ]]

[f TO COMPLETE YOUR RULES OF OCCUPANCY]]

[[ THIS SHOULD BE GIVEN TO EACH CLIENT]]

APPENDIX 3

‘Sample Letter

RECEIPT FOR

THE

RULES OF OCCUPANCY

RECEIPT

FOR

RULES OF OCCUPANCY

I,

and understanding of the Grand Traverse Band

do hereby acknowledge receipt

n, entitled “Rules of Occupancy’.

Housing Department’s publicatio

(Date)

(Signature - Head of Household)

ther) (Date)

(Signature - Spouse / Significant Other)

Distribution: Original to Housing Department File

Copy to Client

GTBHD Form Letter # 59

04/02/02

APPENDIX 4

Sample Letter

NOTIFICATION

OF

SCHEDULED INSPECTION

Grand Traverse Band

of Ottawa and Chippewa Indians

Housing, Department IX

2605 N. West Bayshore Dr.

Peshawbestown, MI 49682

Office: 231/271-4473 Fax: 23 1/271-2025

Ottay,

A versonnn a

R \2

"4 Said on

aoe

sete wee

(Name of Client) NOTIFICATION ;

= oe, 2OF oe

INSPECTION

City, State, ZIP) oe

Dear (ate)

Pursuant to the Grand Traverse Band Housing Department (GTBHD)

Maintenance Policy, we are required to inspect each unit, for a variety of reasons, on a

periodic basis. The purpose of these inspections is to identify any deficiencies or tenant

caused damages that may exist in the dwelling unit.

As per your lease agreement, you are responsible for and agreed to make repairs of

damages to the unit caused by you, your family or guests. You are also reminded that

damages shall not be attributed to “vandalism” unless they were reported to the police

and you provided a copy of the Incident Report to GTBHD Management within seventy-

two (72) of the vandalism.

In accordance with our Maintenance Policy, we are required to provide you with at a

written notice of the pending inspection at lease two (2) business days in advance.

GTBHD MAINTENANCE PERSONNEL WILL CONDUCT A

ANNUAL [] INTERIM [] MOVE-IN [] MOVE-OUT

INSPECTION INSPECTION | INSPECTION INSPECTION

HOUSE NO. LOCATION DATE APPROXIMATE TIME

It is our intent to follow the schedule set forth in this notice, however, in the event

emergency maintenance calls arise, the schedule may be changed. If a change is

necessitated, you will be notified of the change.

We thank you for your cooperation on this very important matter.

Sincerely,

Dennis Jacko, Resident Specialist

Housing Department

ce: Maintenance File, Client File ; GWTHD Form Letter # 44

01/01/01

sen orn TDG CHARLEVOIX LEELANAU BENZIE MANISTEE ANTRIM

APPENDIX 5

Sample Letter

NOTIFICATION

| of

EMERGENCY ENTRY

of Ottawa and Chippe

a

vy

Onttg, Extblished RAY

Cee euitteo SOS

Office: 231/271 -4

Grand Traverse Band

Housing, Department IX

2605 N. West Bayshore Dr.

Peshawbestown, MI 49682

473 Fax: 231/271-2025

wa Indians

—————

(Name of Client) NOTIFICATION ;

ee — ~ OF | :

(Address) —_ a a

EMERGENCY ENTRY

Gary, State, ZIP) ————

Dear (Date)

The purpose of this notice is to advise you that we made “Emergency Entry’ to your

tigating a si

ling unit.

uant to t

dwelling unit for the purpose of inves

safety / welfare of the occupants / dwe

answer at the door. This was done purs

Department (GTBHD) Occupancy Policy. The reas

Dog’s Barking In Unit C]

Smoke Coming From Unit C]

Fire / Flames Coming From Unit C]

[] Law Enforcement Request

tuation of grea

Entry was made becau

he Grand Traverse

t concern to the health /

se there was no

Band Housing

on for entry is indicated below:

Entry Door(s) Broken / Kicked In

Window(s) Broken Out

Water Coming From Unit

Date / Time of Entry was: /

Name(s) of Individuals Entering the Unit were:

Police / Fire Department Personnel were called: [] YES [] NO

What was done while in the unit:

Date / Time unit was secured:

Other Comments:

(Housing Staff Signature)

(Housing Staff Signature) (Housing Staff Signature)

cc: Maintenance File, Client File

Ar

CITART EFVOTX LEELANAU

GTBHD Form Letter # 59

04/01/02

ANTRIM

BENZIE MANISTEE

APPENDIX 6

Sample Form

PERMISSION TO ENTER

PERMISSION TO ENTER

do hereby give the Grand Traverse Band Housing Department permission to enter

my home, when either I, my spouse (significant other) or other adult household

members are NOT at home when entry must be gained.

This permission is being granted in accordance with the Housing Department’s

Maintenance and Occupancy Policies. It is intended to allow Housing Department

personnel entry to the dwelling unit for the purposes of conducting “scheduled”

Inspections and / or to perform “scheduled” routine or preventive maintenance tasks

inside the unit.

| also authorize the reproduction of this form.

This permission is valid for a period of one year from date of execution.

(Head of Household) (Date)

(Spouse / Significant Other) (Date)

Distribution: Original to Clients Resident Services File

Copy to Clients Maintenance Division File

Copy to Client

GTBHD Form # 60

04/01/02

APPENDIX 7

Sample Letter

NOTIFICATION

| of

REVIEW

HOME BASED BUSINESS

REQUEST

Grand Traverse Band

of Ottawa and Chippewa Indians

Housing, Department IX

2605 N. West Bayshore Dr.

Peshawbestown, MI 49682

Office: 231/271-4473 Fax: 231/271-2025

Ottaw,

229999 Ip, Ay

%,

~~” NOTIFICATION

(Name of Client) a eae OF LS |

_ BUSINESS

(Address) REQUEST REVIEW S

(City, State, ZIP)

(Date)

Dear :

This letter serves to acknowledge receipt of your request to operate a business within you

dwelling unit, which you submitted on , 2001.

Your request was reviewed by the Legislative Committee on Housing at their regularly

scheduled meeting, which was held on , 2002. During that meeting, it

was the recommendation of the Housing Committee to:

[] Approve your Request

C] Disapprove your Request.

The reason(s) for disapproval were:

If you have any questions, please feel free to call (231) 271-4473.

Sincerely,

Chairman, Legislative Cornamittee on Housing

cc: Client File

G'VYHD Form Letter # 55

04/01/01

Larn TN AVERGE CHARLEVOIX LEELANAU BENZIE MANISTEE ANTRIM

APPENDIX 8

Sample Letter

NOTIFICATION

of

CHANGE

| to.

THE LEASE AGREEMENT

Grand Traverse Band

of Ottawa and Chippewa Indians

. Housing, Department IX .

2605 N. West Bayshore Dr.

Peshawbestown, MI 49682

Office: 231/271-4473 Fax: 231/271-2025

Establi

‘a,

4 1980

meLTYYY Yi

S$

NOTIFICATION ~

(Name of Client) oh. f OF Ss

__ CHANGE TO

aaa LEASE AGREEMENT

(City, State, ZIP)

Dear , (Date)

This letter serves to advise you that there has been a change your Rental Lease /

Homebuyer (MHOA) Agreement.

This change was recommended for approval by the Legislative Committee on Housing

at their regularly scheduled meeting, which was held on , 2002. It was

subsequently adopted by the Grand Traverse Band Tribal Council at their regularly scheduled

meeting, which was held on , 2002.

This change goes into effect on , 2002.

A copy of the change is provided to you for your information / review (see attachment).

If you have any questions, please feel free to call (231) 271-4473.

Sincerely,

Bonnie L. Inman, Director atch: Lease Change

Housing Department

cc: Client File

GWTHD Form Letter # 56

04/01/01

rar om atrrMNaTr ATTADT RVOTY TRERTANATI BENZIE MANISTEE ANTRIM

APPENDIX 9

Sample Form

MUTUAL HELP

ANNUAL STATEMENT

Sheet1

ANNUAL STATEMENT TO MUTUAL HELP PARTICIPANT

THE GRAND“FRAVERSE BANDAHOUSING: DEPARTMENT _

‘IPROJECT: WI 999 - 04

HOME BUYER: Allen Bigsky

’ BALANCE AS OF

NUMBER:

INITIAL PURCHASE PRICE

(Amount listed for month & Year of payoff - Located at upper right corner) .

CREDITS TOWARD PURCHASE PRICE

AIC 2171 MONTHLY EQUITY PAYMENT

(Amount in home buyers Mepa Account)

AIC 2172 VOLUNTARY EQUITY PAYMENT

A/C REFUNDABLE MH RESERVE

(Cash contribution made by home buyer)

AIC 2914 UN-REFUNDABLE MH RESERVE ©

(Land or work contribution made by home buyer)

AIC 2165 TAX AND INSURANCE RESERVE

AIC 2166 MAINTENANCE RESERVE »

CREDIT TOWARD PURCHASE PRICE

(Add lines 2 through 7 = line 8)

CURRENT AMORTIZATION SCHEDULE AMOUNT

- $57,671.95

$ 2,883.60

Dec-00

(MM YY)

99-999-004 / 0092-01

Spread sheet statement

2) $ 2,653.46 12/31/2000

. MM/DDIYY

3) $ 69.92 Possible Interest earned

9-00 to 12-00

4

_ 5) Cash

Land / Work

6)

7 $ -

ly $ 2,723.38].

ACCOUNTS RECEIVABLE (ADMIN)

(Amount owed yet to Admin)

(Amount to be taken from Mepa to pay Admin)

TOTAL CREDITS TOWARD PURCHASE PRICE

(Minus line 9 from line 8 = line 10)

ACQUISITION PRICE AS OF ABOVE DATE

(Minus line 10 from line 1 = line 11)

Mary Otterman - Mutual Help Counselor

[> $ -

and admin pymt were made monthly

|

= 90.00 Month(s)X 0

If arrears were paid in full

1) $2,723.38

[1 $ 160.22 |

4/15/2001

Calculation completed by

Date completed

Reviewed and approved by

Date approved

Page 1

APPENDIX 10

Sample Letter

NOTIFICATION

Of

PENDING CONVEYANCE

Grand Traverse Band

of Ottawa and Chippewa Indians

Housing, Department IX

2605 N. West Bayshore Dr.

Peshawbestown, MI 49682

Office: 231/271-4473 Fax: 231/271-2025

ablished ,

1980 sap?

5) “anne ue

Est

(Name of Client) . NOTIFICATION

aa PENDING

a ‘CONVEYANCE

(City, State, ZIP)

Dear (patsy

This letter serves to advise you that you are nearing the end of the term for your Mutual Help

and Occupancy Agreement (MHOA) which means, the home will be conveyed to. you shortly.

The following information is provided to help you prepare for that Conveyance of Title.

Balance Sheet: A balance sheet, showing the amount still owed, is attached for your review /

information.

Date: The anticipated pay off date for your home is , 2002.

Associated Costs: Those costs, that have been checked, are applicable to the conveyance of

your home. It is your responsibility to pay for these items.

[] Attomey Fees C] Closing Costs [] Credit Report

C] Field Survey L] Financing Fees CJ Inspections

L] Mortgage Loan CJ Recording Fees LJ Title Examination

Discount

C] Title Insurance LC] Transfer Taxes

Counseling. Pre-Closing Counseling is available, upon request.

Homeowners Insurance: Proof (i.e., a copy of the Policy or the Binder) showing that you have

secured one years worth of paid Homeowners Insurance is required. This should be provided

to the Housing Department at least one (1) week prior to the scheduled closing date.

If you have any questions, please feel free to call (231) 271-4473.

Sincerely,

(Resident Services Staff Signature) atch: Balance Sheet

ce: Client File

GWTHD Form Letter # 56

04/01/01

ee yYUMT AXTATT PDENTITIF MANTSTRR ANTRIM