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(CEMP)

MARCH 2007

Table of Contents

PREFACE

LETTER OF INSTRUCTION

INTRODUCTION

•

Mission

Purpose

Scope

Organization of the Plan

POLICIES

•

Authorities

Continuity of Government

Goals

Definitions

EMERGENCY LEVELS

•

Level 3- Minor, Localized Incidents

Level 2- Major Emergency with Disruptions

Level 1- Tribal Disaster

EMERGENCY AND DISASTER MANAGEMENT

•

Emergency and Disaster Operations (NIMS)

Combined Operations ICP/EOC

ICP/EOC Section Responsibilities

Communications and Coordination

Post-Incident Recovery

Plan Deactivation

Cost Recovery

Plan Reassessment

EMERGENCY INFORMATION AND COMMUNICATIONS

•

Notifications

Declaring a State of Disaster

Transmitting Emergency Information (WebEOC)

Information Distribution

CLASSIFICATION OF RESPONDERS

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Appendix A:

Glossary of Terms

Appendix B:

Tribal Resolutions Pertaining to Emergency Management

Appendix C:

Example of Potential Actions Taken for an Incident

Appendix D:

Tribal Departmental Assignment Chart (ICP/EOC Sections)

Appendix E:

Emergency Support Functions

Appendix F:

Operational Planning Guidelines

Appendix G:

Implementation Plan

Appendix H:

Training Plan

Appendix I:

Testing and Evaluation Process

Appendix J:

Continuous Improvement Process

Appendix K:

Tribal Implementation of WA. State Sponsored WebEOC

Appendix L:

Plan Maintenance Time-Table

Appendix M:

Continuity of Government (Emergency/Disaster)

Appendix N:

Incident Types (U.S. Fire Administration)

Appendix O:

CEMP Overview (Quick References)

Appendix P:

Mutual Aid Agreements (Template)

Appendix Q:

EOP Planning Guide

Appendix R:

Tribal Transition from Response-To-Recovery

Appendix S:

Emergency Operations Center (EOC) Location/Alternate EOC

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PREFACE

The Confederated Tribes of the Chehalis Comprehensive Emergency Management Plan (CEMP) is

not just a requirement of the National Incident Management System (NIMS) and the State of

Washington, but a representation of our commitment to protecting our community, which consists of

the tribal reservation and our a-joining neighbors. It is a true example of the definition of

Comprehensive; meaning it addresses, either within the base plan itself or through sub-planning, all

four phases of Emergency Management; Mitigation, Preparedness, Response, and Recovery.

We acknowledge the fact that government’s responsibility to protect Every Person and All Assets

only increases during an emergency/disaster. It is government’s responsibility to recover effectively

and effectively. This document prepares our government to meet our obligation to the best of our

ability.

As a sovereign nation, we have exercised our right to protect ourselves by applying the four phases

of Emergency Management, but not in a traditional sense. Our focus is RECOVERY, which we

achieve by applying Mitigation, Preparedness, and Response. We recognize the fact that if we do not

RECOVER, we have failed.

It is the responsibility of any government to provide services to its members on a consistent basis,

which includes during an emergency and/or disaster. We as a tribe do not take this responsibility

lightly or in passing. We are committed to ensuring our government continues to provide the essential

Emergency Support Functions (ESF) regardless of the incident.

As an overview, the tribe is divided into two distinct sections: Tribal Government, which provides

governmental services to our members which include representation. Enterprises; which consists of

multiple business activities that provide a vast array of products and services. On a daily basis, each

functions with little oversight from the other. However, in an emergency and/or disaster, all tribal

assets fold under Government where each are assigned to a specific operational section responsible

to ensure critical functions are performed, giving us the ability to suspend normal operations of both

sections; resulting in the joining of Government and Enterprises into a single asset ready to

overcome any adversity.

By Tribal Resolution, the Confederated Tribes of the Chehalis has declared our intent to institute the

guidelines established in the Revised Code of Washington 38.52, which grants local organizations

and joint local organizations authority to establish, operate, and exercise emergency powers, and

procedures under Washington State Law; while maintaining the authority of the Tribe under its

Constitution, Bylaws, and inherent sovereignty.

Through additional Tribal Resolutions (Appendix B), we have adopted the National Incident

Management System (NIMS), which utilizes the Incident Command System (ICS) throughout tribal

operations; by appointing Tribal Area/ Incident Commanders and transferring tribal government, in an

emergency and/or disaster, to the Tribal Emergency Operations Center (EOC), which supports

Continuity of Government (COG), by establishing emergency lines of authority through simplifying

government. To better understand how we apply our system refer to Appendix C.

Richard Bellon

Business Manager

Confederated Tribes of the Chehalis

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LETTER OF INSTRUCTION

General

The Comprehensive Emergency Management Plan (CEMP) is effective initially on November

17, 2005 with the passing of Confederated Tribes of the Chehalis Resolution Number 2003-76.

All additional revisions will become effective once reviewed and approved by Business

Committee. This is the primary document for managing emergencies/disasters. For the

Glossary of Terms see Appendix A of this plan.

Compliance

Instituting this document throughout tribal government, is the responsibility of the Emergency

Manager and the Emergency Management/Homeland Security Committee (EMHSC), all Tribal

Assets are expected to comply as directed. Tribal staff will be identified and placed within the

three categories of Tribal Responders; they will be trained in their responsibilities and assisted

in preparing their Individual and Family Response Plans, which will allow them to respond when

needed. The following actions will be taken:

1. Departments will assist their perspective Primary Section Chiefs in establishing

Emergency Operations Plans (EOPs) based on their Section’s Responsibilities under

ICS, either assigned to the Area Command Post (ACP)/Incident Command Post (ICP),

Emergency Operations Center (EOC), identifying staff needs, and the needs of the

community.

2. All EOPs will include Activation Procedures, Response Requirements by Category, Duty

Assignments, and Section/Departmental Priorities.

3. Each EOP will establish a Critical Facilities List, Resource List, and Staffing List. This will

include both on-hand and shortages.

4. Training will be conducted for each responder category, and Human Resources (HR) will

be notified if any issues arise pertaining to duty descriptions/classifications.

5. All Individual and Family Preparedness and Response Plans will be filed with HR and

departmental managers will maintain a copy. These will be reviewed and updated as

prescribed by HR.

6. All completed EOPs will be exercised by a tabletop within the department, assisted by the

Emergency Manager. An evaluation will be provided and a time line established for

corrective action, which complies with Appendix J “Continuous Improvement Process”.

7. All Departments will comply with Appendix D, which identifies the operational Section

they are assigned and the Primary Section Chief. Primary Section Chiefs are responsible

for developing Sectional EOPs using all assigned departmental assets. Additional plans

will be identified, such as Evacuation and Community Health; which will ensure these

plans are completed as assigned. Primary Section Chiefs will ensure those Departmental

Directors under their section are trained to assume the position of Section Chief.

8. Each Section Chief is responsible for developing a maintenance process, which will

assure their EOPs, and supporting documentation is current and functional.

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9. Any additional criteria, when established, will be provided to Section Chiefs through the

Office of Emergency Management and Safety.

All tribal assets identified, will comply as instructed within the time-line published by the EMHS

Committee. The point of contact is the Tribal Office of Emergency Management and Safety.

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INTRODUCTION

Mission

It is the commitment of the Confederated Tribes of the Chehalis Government to

minimize the impacts of emergencies and disasters on our people, property,

environment, and economic enterprises. Our governmental priorities are simple;

Life Safety, Property Protection, and Incident Mitigation through

RECOVERY; the most effective, efficient, and value added way possible.

Purpose

This document manages our approach to any incident by establishing the

architecture for a systematic, coordinated, and a comprehensive approach to any

incident, for the purpose of:

Formulating fundamental assumptions and establishing tribal policies that

facilitate communications resulting in effective command and control.

Authenticating a managed operational approach that provides a tribal

mechanism to facilitate the immediate delivery of the necessary assistance

required by all tribal government, which includes all assets and the

community.

Establishing a tribal coordination mechanism and structure to ensure other

local, state, and federal plans are supportable if and when providing

assistance through mutual aid.

Meeting the emergency planning requirements of Title III of the Superfund

Amendments and Re-Authorization Act of 1986 (SARA); Robert T. Stafford

Disaster Relief and Emergency Assistance Act (Public Law 106-390); the

Revised Code of Washington State (RCW) 38.52.070; and Tribal

Resolution 2003-76

Addressing the three known limitations and three unknown limitations

necessary to insure we accomplish RECOVERY.

Known Limitations:

1. Money

2. People

3. Time

The three Unknown Limitations:

1. Time the incident will occur

2. Type and magnitude of the incident

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3. Who will be able to respond

Scope

1. This plan applies to all Confederated Tribes of the Chehalis Assets, which are

tasked to provide assistance in an emergency or disaster; including planning,

coordinating, training, and exercising. This document describes actions to be

taken when providing immediate assistance to any part of the tribe and its

interests during an emergency/disaster.

2. Assistance includes those actions and activities that support tribal efforts to

save lives; protect tribal health, safety, tribal assets, and the environment. This

could include tribal assets providing assistance under mutual aid agreements.

3. The configuration of this plan: 1) Meet’s the definition of a Comprehensive

Emergency Management Plan (CEMP); which is divided in to four sections

Mitigation, Preparedness, Emergency and Disaster Management (addressing

Response and Recovery), and Communications; 2) Allows each section to

either be used individually or in support of one another; 3) Identifies actions

and activities to be taken during Emergencies and Disasters supporting

Emergency Level 3,2,1 and the Emergency Support Function (ESF) concept,

which are based on existing state and federal guidelines.

Organization of the Plan

This CEMP is an all hazards plan, designed to meet the requirements of

Confederated Tribes of the Chehalis Resolution 2003-76 and the Revised Code of

Washington (RCW 38.52). To include the four phases of Emergency Management;

Mitigation, Preparedness, Response, and Recovery by emphasizing the seamless

transition between Response and Recovery entitled Emergency and Disaster

Management.

We have established that Communications plays a critical role in establishing and

maintaining Command and Control from the start of an event/incident to its finish.

Therefore our focus is on maintaining communications regardless of the incident.

Our vulnerabilities are based on Thurston County’s Hazard Identification and

Vulnerability Assessment (HIVA). Our assumption is we will be adversely affected,

either directly or indirectly, by any potential disaster within our county and region.

1. The CEMP is our base plan and will act as the foundation document by which

the Confederated Tribes of the Chehalis will conduct operations during

emergency/disaster incidents. The Business Committee will review the base

plan, which discusses the mission, purpose, scope, concept of operations, and

policies in an emergency/disaster; and the responsibilities of the Area

Command Operations (ACO)/Incident Command Staff and Emergency

Operations Center (EOC) in coordinating the efforts of all responders, which

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includes all additional requirements such as planning, training, exercising, the

CEMP Planning Cycle, and Plan Maintenance (based on a Calendar Year)

annually. The schedule will be posted in conjunction with the Training &

Exercise.

2. The CEMP itself is the primary document used by tribal government to mitigate

any emergency/disaster. It is supported by four major sections, which are

published separately and establishes three Emergency Levels, which identify

specific actions to be taken depending on the magnitude of the event. Each

Section of this plan, will consist of a specific action plan or plans that

discusses:

a. Mitigation Section Plan-The natural hazard mitigation planning process;

1. Organize resources

2. Assess risks

3. Develop a mitigation plan

4. Implement the plan and monitor progress

b. Preparedness Section Plan-The Tribe’s documented approach to

establishing a state of adequate preparations in case of an event.

c. Emergency and Disaster Management Section Plan- A seamless

approach to managing large disasters with limited resources while

instituting NIMS/ICS, Critical Infrastructure Protection; ensuring the

focus is shared between Response and the necessity to RECOVER.

This includes the Terrorist Annex (Sensitive Document).

d. Communications Section Plan- This will ensure that horizontal and

vertical connectivity is established throughout the entire CEMP, and

under the worse possible conditions. (Communications will be forefront

in all our efforts.)

e. Emergency Levels, which are support by the United States Fire

Administration [USFA] Incident Types (Appendix N) :

LEVEL 3: A minor, localized department or building incident [USFA

Incident Types 4 and 5]

LEVEL 2: A major emergency that disrupts sizable portions of the

tribal community [USFA Incident Types 3 and 4]

LEVEL 1: A disaster involving most or all tribal assets and

surrounding community [USFA Incident Types 1 and 2]

3. The Emergency Support Functions (ESF’s, Appendix E) will identify which

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tribal assets, under the supervision of the assigned Section, are responsible for

developing action plans required to support the Section Emergency

Operations Plans (EOP). These action plans describe how each asset will

accomplish their responsibilities, concept of operations, and their training and

exercise requirements. Tribal Government has assigned specific actions under

the JURISDICTION ESFs below.

Federal Response ESFs

ESF1

ESF 2

ESF 3

ESF 4

ESF 5

ESF 6

ESF 7

ESF 8

ESF 9

ESF 10

ESF 11

ESF 12

ESF 13

ESF 14

ESF 15

Transportation/Evacuation

Communications and Warning

Public Works/Engineering

Firefighting

Emergency Management

Mass Care, Shelter, and Food

Resource Support

Health and Medical Services

Search and Rescue

Oil and Hazardous Materials Response

Natural Resources

Energy/Utilities

Public Safety and Security

Long-Term Recovery and Mitigation

External Affairs

Confederated Tribes Of the Chehalis ESFs

ESF 16

ESF 17

ESF 18

Elders & the Disabled

Evacuation and Movement

Government-To-Government

State Comprehensive Emergency Management Plan ESFs

ESF 20

ESF 21

ESF 22

ESF 23

ESF 24-29

State and Federal Support

Recovery Operations

Law Enforcement

Damage Assessment

Reserved for State expansion

TRIBAL ESFs

ESF 30

ESF 31

ESF 32

Elders and the Disabled

Communications, Command and Control

Administrative Procedures and Records

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ESF 33

II.

Emergency Operating Center Operations

Due to the tribe’s size and limited resources, the ESFs will be assigned to

Sections within the Emergency Operations Center and Incident Command

Post. Appendix E identifies the Section responsible for each ESFs. All

Sectional EOPs will address actions to be taken to ensure their

continuation. These requirements will be coordinated with and submitted to

the Tribal Emergency Manager. It is the responsibility of each Primary

Section Chief to incorporate these action plans into the appropriate Section

Plan.

This plan is intended to provide linkage with local, state, and federal

disaster planning organizations. It is also supported by other internal tribal

EOPs. There will be no other Emergency Response Plan authorized. All

additional planning efforts, staff training, and exercising will support this

base plan. All Sections are accountable for accomplishing specific action

outlined in this plan, identified in the ESFs in Appendix E of this plan, and

any additional assignments coordinated through the Tribal Emergency

Manager and supported by the EMHSC.

All changes to this base document must be reviewed by the EMHSC and

their recommendations provided to Business Committee. The

APPENDICIES of this plan may be changed by the EMHSC without the

approval of Business Committee. All changes both recommended and

implemented, should be presented on the Tribal Corrective Action Form,

which is a result of Appendix J: “Continuous Improvement Process”.

POLICIES

Authorities

This plan was designed and developed in consideration of tribal resolutions, state

and federal codes:

Confederated Tribes of the Chehalis Business Committee Resolutions

(Appendix B)

Revised Code of Washington (RCW) 38.52 and 39.34.

Title 118 Washington Administrative Code (Emergency Management)

Public Law 93-288, The Disaster Relief Act of 1974, as amended.

Public Law 920, Federal Civil Defense Act of 1950, as amended.

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Public Law 96-342, Improved Civil Defense Act of 1980.

Title III, Superfund Amendments and Re-Authorization Act of 1986.

United States Code: Title 42, Chapter 68, Disaster Relief

Code of Federal Regulations Title 44, Part 205 and 205.16

CHANGES AND REVISIONS TO THIS PLAN: Under the direction and supervision of the

Emergency Management Homeland Security Committee, changes and revisions may be

made to the APPENDICIES of this Plan. However, any changes to the base document are

only temporary until approved by Business Committee.

Continuity of Government

The secession of tribal government is the sole responsibility of the Executive

Group. Appendix M of this plan is a reference to this section of the CEMP. Any

differences between the list below and what appear in Appendix M; what follows

below will have precedent over Appendix M.

In the event this plan is activated, The Continuity of Government in Standard

Operating Procedures does not apply.

Continuity of Government during an emergency/disaster can only be changed

when a new CEMP is legally adopted, complying with the guidelines of this plan.

The positions list, in the order as it appears below have full authority to act on

behalf of tribal government to protect people, tribal assets, environment, and

economy, to include instituting Revised Code of Washington 38.52., by formally

declaring an Emergency and/or Disaster.

However, for this authority to transfer from one position to the next, down the list,

the next higher position must be unavailable. In the event, the magnitude of an

incident requires immediate action; positions 4, 5, and 6 (TCO, AC/IC) are

authorized to activate the Confederated Tribes of the Chehalis Emergency

Management System, to include formal Declaration of a State of Emergency

and/or Disaster, in compliance with RCW 38.52. Once executed, a verbal

authorization to declare an Emergency and/or Disaster, by the Business

Committee or the Confederated Tribes of the Chehalis, must follow within 24 hours

from the initial declaration. Written authorization must be completed as soon as

possible.

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Confederated Tribes of the Chehalis

Continuity of Government

In An Emergency and/or Disaster

Business Committee

Business Manager

Emergency Manager

Tribal Coordinating Officer (TCO)

Area Commander

Incident Commander (If the appointed person is a tribal staff member)

Deputy Incident Commander/EOC Supervisor

Finance and Administration Section Chief

Planning and Coordination Section Chief

Logistics Section Chief

Information Section Chief

Communications Section Chief

Goals

The goal of the Confederated Tribes of the Chehalis is to coordinate with local

municipalities, Washington State, and Federal agencies in an emergency or

disaster to ensure:

Life Safety

Property Protection

Mitigate the effects of a disaster

Prepare for emergencies and disasters

Respond to emergencies

To Recover from all emergencies and disasters

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Our efforts will include:

1. Developing, as a minimum, a 72-hour self-sufficiency plan for our

community.

2. Improve responder capabilities, applicable to emergency/disaster

situations and related conditions on tribal land and for tribal

assets.

3. Develop and publish Emergency Operations Plans (EOP) to guide

tribal entities towards a functional involvement in an emergency

or disaster.

4. Create an atmosphere of inter-organizational cooperation.

5. Coordinate the use of all available tribal assets, other

governmental and private resources; including personnel,

equipment, and supplies.

6. Maintain and improve our Area Command Operations (ACO)/

Emergency Operations Center (EOC) and develop the capability

of a mobile EOC to ensure continuity of government during a

disaster or related conditions, and provide technical and

administrative support to emergency responders.

7. Partnering with local jurisdictions to coordinate Search and

Rescue operations for persons in distress and/or property by

providing assistance when able.

8. Provide for the continuity of tribal government and effective tribal

leadership before, during, and after any event.

III.

Definitions [For specific definitions see Appendix A of this plan]

Emergency Levels

At the Confederated Tribes of the Chehalis, emergency incidents are classified as

levels 3, 2, or 1 in this order of their severity and potential impact. Tribal Emergency

Levels are supported by Incident Types developed by the United States Fire

Administration (Appendix N).

Tribal Emergency Levels follow the numerical rates of the Incident Types. However

tribal government has only three levels, while the federal government has 5 types.

The Incident Types (Appendix N) are only a guideline. Refer to Appendix C for

specific requirements for the Tribal Emergency Levels in addition to actions taken

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recommended for each of the 5 Incident Types published by the U.S. Fire

Administration (USFA).

SOME IMPORTANT NOTES

•

The Tribal Emergency Management System can be activated 24/7,

and will expand (ICS) when necessary.

ICS, AREA COMMAND, is our operational approach for Command

and Control. When deemed appropriate, it may transition to another

ICS operational approach.

AREA Commanders are appointed tribal staff members confirmed by

the Business Committee. They are authorized to delegate the

necessary authorities to Incident Commanders (IC) who may not be

tribal staff members.

This Emergency Plan pertains to ALL LEVELS of Emergencies (3, 2,

and 1).

Whenever possible, the designation of a major incident's emergency

level will be made by the Area Commander/Incident Commander

(AC/IC), if they are tribal staff members, in consultation with the

Emergency Manager and in coordination with Tribal Government

outlined in Appendix M (Example: the Tribal Chairman, Business

Manager, and Emergency Management/Homeland Security

Committee [EMHSC]).

The designated level for an incident may change as emergency

conditions intensify or diminish. However, all incidents will also be

classified under the Incident Types established by the U.S. Fire

Administration, where those specific actions will be taken into

consideration during the initial response.

LEVEL 3: A minor, localized department or building incident that is quickly resolved with

existing tribal resources or limited outside help, such as Fire, Law, and Emergency Medical

Services. A Level 3 emergency has little or no impact on personnel or normal operations outside

the locally affected area.

Examples: Odor complaint, minor medical emergencies, local minor chemical spill, plumbing

failure or water leak.

LEVEL 2: Incident requires activation of the Emergency Plan. Impacted personnel and/or

departments will coordinate directly with the necessary tribal assets to resolve the incident. All

tribal polices will be followed as required.

Examples: building fire, significant chemical spill, serious medical situation, significant criminal

activity, utility outage, severe flooding, OR an existing/imminent external emergency that may

affect tribal personnel or operations.

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LEVEL 1: A major emergency that disrupts sizable portions of the tribal community. Level

1 emergencies may require assistance from external organizations. These events may intensify

quickly and have serious consequences for mission-critical functions, or may threaten life safety.

A disaster involving most or all tribal assets and surrounding community. Normal tribal

operations are suspended. The effects of the emergency are wide-ranging and complex;

requiring a timely Disaster Declaration; require Tribe-wide cooperation and extensive

coordination internally and could require external resource support.

Examples: Major earthquake, fire, storm, power-outage, and environmental incidents.

IV.

EMERGENCY AND DISASTER MANAGEMENT

A. Emergency and Disaster Operations: The Confederated Tribes of the Chehalis

complies with the National Incident Management System (NIMS). The Incident Command

System (ICS) is the tribal standard for managing all emergencies and disasters. Within

the ICS structure, the tribe will institute AREA COMMAND. ICS is an emergency

management model used by the federal, state, county, and municipal governments,

which assigns personnel at an EOC in functional working groups to maximize efficiency.

In order to provide appropriate and complete support, EMHSC principals will

designate a responsible individual with sufficient knowledge and authority to

act in their absence. Normally, the Group will assemble at the ICP/EOC

designated by the positions in the following order: the Area Commander,

Incident Commander, Deputy Incident Commander/EOC Supervisor, or the

Finance and Administration Section Chief (Appendix M). This will allow for

close coordination of management decisions and maximize efficient use of

available resources.

Executive Group

•

Business Committee

•

Business Manager

Tribal Incident Management Team

•

Executive Group

Area Commander (Designated ICs)

Emergency Management Homeland Security Committee (EMHSC)

Senior Officer Thurston County Fire District 1 (TCFD1)

Tribal Emergency Manager

Appointed Senior Member of the Tribal Recovery Team

Emergency Management/Homeland Security Committee (EMHSC)

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•

Is a cross-disciplinary group of individuals representing ICP/EOC

Section Chiefs, which assist in developing emergency response plans

and procedures for the tribal community; meets on a periodic basis to

review the Tribal Emergency Plan and Homeland Security issues; and

acts as a resource for the development of Departmental Emergency

Plans. Includes appointed Incident Commanders, ICP Section Chiefs,

EOC Supervisors, and EOC Section Chiefs

Provides executive oversight for the emergency response process.

•

Acts as primary interface for Tribal Governmental and asset support,

external communications and resource support.

•

Coordinates Short and Long-term Recovery.

Includes reviewing and providing recommendations for the CEMP,

Departmental Emergency Operations Plans (EOP), and provides

executive administrative guidance in the form of Administrative Policy

Statements, support in the form of funding and personnel, and

emphasis in the form of direction to administrative and support units.

Disaster Communications Center:

•

Every department, building and floor on tribal property (essentially any

location where an emergency of any type could occur) must have

contingency plans for the proper response to emergencies, prepare to

coordinate an emergency response in their location, and anticipate

communications between the Emergency Operations Center and their

location. The Tribal Emergency Plan, Department Emergency Plan

Guidelines, and common sense shall serve to guide the development

of Disaster Communication Center Emergency Plans. For

consistency, these shall be referred to as Department Emergency

Plans, even when they refer to emergency plans for other units.

Emergency Manager

•

Designated point of contact for executive/senior administration

communications and decisions affecting control of, and response to

emergencies.

Senior member of the Emergency Management/Homeland Security

Committee and Supervisor of the Emergency Operations Center

Incident Commander:

•

On scene emergency response coordination.

The authority to Evacuate and Quarantine in part or whole tribal

assets.

Fully responsible for field activities required to control the scene and

respond to the emergency.

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•

Directs emergency response personnel as required to reduce the

extent and impact of the emergency.

Ability to suspend tribal operations and evacuate tribal assets.

Declare a Tribal State of Emergency and/or Disaster.

Allocate tribal assets as necessary.

Single point of contact between the Emergency Operations Center

and all field operations units.

Public Information Officer:

•

Responsible for Tribal Relations during any Tribal emergency.

•

The only spokesperson for Tribal external communications unless

otherwise designated by the AC/IC and/or the EMHSC.

•

A designated single point of contact between the Tribe and the media

Funnels information from the scene (Incident Commander), the

Emergency Operations Center (when activated) and administration to

both the Tribe and the local community

Responsible for establishing and supervising the Joint Information

Center (JIC).

•

Incident Command Post (ICP) is responsible for direct action to control the

emergency situation. This group is overseen by the AC and is under the

direct supervision of the Incident Commander.

•

Finance and Administration

Logistics

Planning

Liaison Officer

Public Information Officer

Safety Officer

Emergency Operations Center (EOC)

•

Provides specialized services, and resources to assist the AC/IC,

EMHSC, and Recovery Group. Normally, a representative of the units

below will report to the EOC in a Level 1 emergency. During a Level 2

emergency, a representative from these units will be tasked to report

to the Emergency Operations Center as the situation warrants. In

some cases, a representative may be contacted to support a Level 3

emergency.

B. COMBINED OPERATIONS: Incident Command Post (ICP) / Emergency Operations

Center (EOC): Due to the tribe’s limited resources and personnel, the ICP and EOC will

function together. However, operations maybe separated when determined to be more

beneficial to tribal response efforts. The ICP/EOC expands or contracts for Level 3 or

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Level 2 emergency situations as required. Its structure will always follow the standard

AREA COMMAND version of the Incident Command System (ICS). In all events, the

TCO/AC, will be a Confederated Tribes of the Chehalis Representative. The

Confederated Tribes of the Chehalis also partitions emergency decision-makers into

functional Sections at the ICP/EOC, but these groups are modified to reflect tribal

organization and their expertise in preserving Tribal culture, traditions, and assets.

C. INCIDENT COMMAND POST AND EMERGENCY OPERATIONS CENTER

Section Roles and Responsibilities:

Incident Command Post (ICP)

[On-Scene Incident Command & Control/Communications/transitions during

Recovery]

Plans Section: Is responsible for providing planning services for the incident. Under the

direction of the Planning Section Chief, the Planning Section collects situation and

resource status information, evaluates it, and processes the information for use in

developing action plans. Dissemination of information can be in the form of the Incident

Action Plan (IAP), formal briefing, or through maps and status board displays.

• Collect and manage all incident-related operational data.

• Provide input to the Incident Commander and disseminate information throughout

the ICS by preparing the Incident Action Plan.

• Supervisor preparation of the Incident Action Plan.

• Conduct and facilitate planning meetings.

• Establish information requirements and reporting schedules for Planning Section

units.

• Determine the need for specialized resources to support the incident.

• Establish specialized data collection systems as necessary (e.g. weather).

• Assemble information on alternative strategies and contingency plans.

• Provide periodic predictions on incident potential.

• Report any significant changes in incident status.

• Compile and display incident status information.

• Oversee preparation of the Demobilization Plan, or Recovery Transition Plan. (All

Recovery Transition Plans will be coordinated with the Coordination Unit with the

EOC)

• Incorporate Traffic, Medical, Communications Plans, and other supporting material

into the Incident Action Plan.

RECOVERY OPERATIONS: Planning Section is responsible for creating a Recovery

Transition Plan (RTP), which will be coordinated with the Coordination Section in the

EOC, prior to deactivating and transitioning in to the Coordination Section in the

Recovery Operations Center (ROC).

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Logistics Section: provides all incident support needs with the exception of logistics

support to air operations. The Logistics Section is responsible for providing resources in

support of the IC from within the organization with the assistance of the Resource

Management Section or acquiring them from outside sources;

• Facilities

• Transportation

• Communications

• Supplies

• Equipment maintenance and fueling

• Food services (for responders)

• Medical services (for responders)

• All off-incident resources (These responsibilities will be transferred to the

Resource Management Unit in the EOC during Recovery Operations.

Major responsibilities of the Logistics Section Chief are to:

• Manage all incident logistics.

• Provide logistical input to the Incident Commander in preparing the Incident Action

Plan.

• Brief Logistics Branch Directors and Unit Leaders as needed.

• Identify anticipated and known incident services and support requirements.

• Request/order additional resources, as needed.

• Develop as required, the Communications, Medical, and Traffic Plans.

• Oversea demobilization of the Logistics Section. (During Recovery, these

functions will be performed by the Resources Management Unit in the EOC).

RECOVERY OPERATIONS: Logistics Section is responsible for creating a Recovery

Transition Plan (RTP), which will be coordinated with the Resource Management

Section in the EOC, prior to deactivating and transitioning to the Resource

Management Section in the Recovery Operations Center (ROC).

Finance/Administration Section: Is responsible for managing all financial aspects of an

incident. All incidents will require financial review.

Major responsibilities of the Finance/Administration Section Chief are to:

• Manage all financial aspects of an incident to include Recovery Operations.

• Provide financial and cost analysis information as requested.

• Ensure compensation and claims functions are being addressed relative to the

incident.

• Gather pertinent information from briefings with responsible agencies.

• Develop an operating plan for the Finance/Administration Section; fill Section

supply and support needs.

• Meet with assisting and cooperating agency representatives as needed.

• Maintain daily contact with agency(s) administrative headquarters on finance

matters.

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•

Ensure that all personnel and equipment time records are accurately completed

and transmitted to home agencies, according to policy.

Provide financial input for demobilization planning.

Ensure that all obligation documents initiated at the incident are properly prepared

and completed.

Brief agency administrative personnel on all incident-related financial issues

needing attention or follow-up

Preparing and implementing a Financial/Administration Section Recovery

Transition Plan (RTP).

If necessary conducting payroll activities for the ICP/EOC.

RECOVERY OPERATIONS: The above activities will remain in effect from Response

and transitioning to Recovery. Finance/Administration will ensure all incident

expenses can be provided to State/Federal Government for the purpose of fund

recovery.

Emergency Operations Center (EOC)

[Governmental Command & Control/Communications during Response &

Recovery]

Coordination Section: This unit is responsible for developing and implementing the

Recovery Action Plan (RAP) beginning immediately during response, which includes

developing objectives and identifying necessary resources to accomplish the objectives.

It will also be the lead unit in coordinating resource needs identified in the RAP with the

Resource Management Unit, and will assume responsibility for the ICP Deactivation Plan.

Primary recovery responsibility for both short and long-term are: Utilities, transportation

routes, long-term housing needs, re-building, and new construction. In addition, they will

assist in managing and coordinating the Staging Area, Base and Camps in support of the

DIC/EOC Supervisor.

RECOVERY OPERATIONS: Will assume the responsibilities of the ICP/Plans Section,

as outlined in the Planning Section’s Recovery Transition Plan (RTP), during the

Recovery Phase of the Operations. Is responsible for providing planning services for

Recovery. Under the direction of the Coordination Section Chief, the Coordination

Section collects situation and resource status information, evaluates it, and processes the

information for use in developing recovery action plans. Dissemination of information can

be in the form of the Recovery Action Plan (RAP), formal briefing, or through map and

status board displays.

• Collect and manage all recovery-related operational data.

• Provide input to the Recovery Commander and disseminate information

throughout the Incident Recovery System (IRS) by preparing the RAP.

• Supervisor preparation of the RAP.

• Conduct and facilitate planning meetings.

• Reassign personnel transitioning from ICS to the IRS organizational positions as

needed and appropriate.

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•

Establish information requirements and reporting schedules for Coordination

Section units.

Determine the need for specialized resources to support Recovery.

Establish specialized data collection systems as necessary (Rebuilding, New

Construction).

Assemble information on alternative strategies and contingency plans, which

include Post Mitigation Projects.

Report any significant changes in recovery status.

Compile and display recovery status information.

Oversee preparation of the Demobilization Plan to support the RTP.

Incorporate Traffic, Medical, Communications Plans, and other supporting material

deemed necessary in the IRP.

Communications Section: Is responsible for maintaining incident communications as

outlined in the Common Communications Plan and interoperable communications

processes and architectures. This unit will assist in the analysis and development of both

afore mentioned plans. During recovery the Communications Section will continue to

support in the same capacity.

• Provide communications support both during the Response and Recovery Phases.

• Assist the Plans Section in the development of the ICS Communications Plan.

• Assist in the communications transition from Response to Recovery.

• Provide assistance to the Coordination Section in developing the Communications

Section of the RAP.

RECOVERY OPERATIONS: During Recovery Operations this section will transition to

the ROC as prescribed in their Recovery Transition Plan (RTP).

Resource Management Section: Will assume the responsibilities of the ICP/Logistics

Section during the Recovery Phase of the operations. It is also responsible for acquiring,

dispatching, tracking, recovering tribal resources per the RAP. It also includes the

ordering of necessary assets and processes for reimbursement of resources, as

appropriate. The ordering of additional resources will be requested through the Logistics

Section within the ICP, coordinating authorization through the Finance/Administration

Section of the ICP. This unit will establish shelters and feeding facilities to support the

ICP. Tribal resources are defined as personnel, teams, equipment, supplies, and facilities

available or potentially available for assignment or allocation in support of incident

management and emergency response activities. This unit will also be responsible for

supporting the needs identified in the IRP. This unit will assist the AR/IC/ in inventorying

and accounting for all assets.

Will provide all incident support needs to include logistics support to air operations for all

community victims requiring assistance. The Resource Management Section is

responsible for providing tribal assistance with;

• Facilities

• Transportation

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•

Communications

Supplies

Equipment maintenance and fueling

Food services

Medical services (Long Term)

RECOVERY OPERATIONS: During Recovery Operations this section will assume the

responsibilities of the Logistics Section as outlined in the Logistics Section’s Recovery

Transition Plan (RTP.

Information Management Section: This unit is responsible for managing organizational

processes for gathering, sharing, and managing incident related information. This

includes record keeping for shelters, medical treatment areas, Disaster Reservists,

community member; when requested, tribal staff family members, and oversee any other

supporting plan information management needs. Additional responsibility will be to assist

the tracking of incident response personnel.

• Maintaining the tribal client tracking database used for accounting for clients

residing in the shelters, medical treatment areas, Disaster Reservists, community

members.

• Assist the IC in recording responders and their assignments.

• Tracking responders within the Staging Area, Base, and Camp.

• Assisting the PIO in information gathering.

• Assisting in the coordinating Joint Information Center (JIC) Operations.

• Gathering information and supporting the Plans Section Chief in preparing the IAP.

RECOVERY OPERATIONS: Will assume the responsibilities of the Public Information

Officer and Liaison Officer during the Recovery Phase of Operations. However, during

Recovery the PIO will be assigned under this section when released by Executive

Services.

• Assuming the responsibilities of the Liaison Officer during recovery.

• Gathering information and supporting the Coordination Section Chief in preparing

the IRP.

• Assist the PIO in gathering and providing information.

• Provide support to Sections and Departments in Emergency Hiring.

• Assist in the deactivation of Disaster Reservists back to their normal staff

positions.

D. Communications and Coordination: The Confederated Tribes of the Chehalis CEMP is

coordinated as outlined in RCW 38.52, the Federal Emergency Management Agency,

and other tribes, local, State and Federal agencies and organizations to ensure that

procedures are consistent with current practice, and that we are able to maintain effective

emergency communications and coordination during an incident. Washington State

WebEOC (Appendix K) is our primary event management tool; refer to this plan’s

Communications Section (Table of Contents) for specific applications.

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E. Post-Incident Recovery: As the situation is stabilizing, the Executive Group may phase

down the Incident Command Post (ICP)/ Emergency Operations center (EOC) and

transition from an EOC to a Recovery Operations Center (ROC). To ensure a simple

transition, all other positions will be maintained as outlined in this plan, which follows ICS

naming conventions. An INCIDENT remains an INCIDENT until RECOVERY is complete.

All operations will continue to function as outlined in this plan during all RECOVERY

efforts.

Some services and resources may need to be implemented or continued during the

recovery phase to ensure that the needs of the tribal community are met. Examples may

include (but are not limited to) counseling services, transportation, facilities,

documentation, and claims, housing and food service support.

F. Plan Deactivation: When emergency conditions are stabilized, and normal tribal

operations resume, the CEMP will be de-activated by the Emergency Management

Group. A formal announcement will be disseminated using all emergency information

and notification systems.

If the nature of the incident requires an extension of some emergency services, special

work groups may be appointed by the Emergency Management/Homeland Security

Committee to coordinate those continuing activities. These groups may need to

consider:

•

Tribal administrative space adjustments

Support services for impacted students, faculty, or staff

Community relief assistance

G. Cost Recovery: One of the final actions may be to appoint an Emergency Cost

Recovery Work Group, which will support the TCO. The composition of the Work Group

will be related to the nature and magnitude of the emergency, but will include a core

membership representing:

•

Tribal Coordinating Officer (TCO)

Member of the Executive Group

Comptroller

Emergency Manager

Director of Planning

Designated units and/or departments

Tribal Enterprises are responsible for developing Business Contingency Plans as part of

their preparation for potential business disruptions. These Business Contingency plans

should become part of the Emergency and Disaster Management Section of the Tribal

CEMP. Business recovery will be a regular feature of the Tribe’s Emergency

Management Exercises. Departments will have advance copies of internal cost and loss

documentation forms in their Department Emergency Plans to prepare them for the postevent claims process. Additional materials and guidance documents from external

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sources, such as the Federal Emergency Management Agency (FEMA), will be

distributed as needed. All efforts will be coordinated with the Tribal Comptroller.

H. Plan Reassessment: Emergency Plans should be modified as a result of the emergency

experience. The Emergency Management/Homeland Security Committee will prepare a

written “After Action Report” and will coordinate Tribal CEMP and/or Emergency Plan

changes. The Emergency Management/Homeland Security Committee will periodically

review the Tribal CEMP and Emergency Plans, and recommend modifications as

required to improve both planning and response to emergencies. The Committee will

also meet on a regular basis to provide general oversight and review related policies,

procedures, and Tribal activities to include; training, exercises, tribal asset emergency

planning, and publish their findings.

OPERATIONAL NOTE

¾ In the event an Incident Management Team (IMT) is requested by the Business

Committee; the Tribal Area Commander will assume the position of Tribal Coordinating

Officer (TCO) and will coordinate in conjunction with the Federal Coordinating Officer

(FCO) and the State Coordinating Officer (SCO). The Incident Commander (IC), if a tribal

staff member, will assume the position of AC, which then will oversee the operational

aspect of the response.

¾ Evacuations and/or closures of tribal assets, to include tribal enterprises, can be

authorized by the Tribal Area Commander/Incident Commander, any position within the

Continuity of Government (Appendix M), and the Tribal Emergency

Management/Homeland Security Committee (EMHSC). These actions will be

communicated in-person when possible, or announced from the Tribal Joint Operations

Center (Area Command Operations [ACO]/Incident Command Post [ICP] and Emergency

Operations Center [EOC]). If the IC is not a Confederated Tribes of the Chehalis staff

member, one will be assigned.

¾ WHEN ACTIVATED, SPECIFIC ESF WILL BE FORMALLY ASSIGNED TO SPECIFIC

SECTIONS WITHIN TRIBAL GOVERNMENT; AND THE ADMINISTRATION

TRANSFERRED TO THE APPROPRIATE SECTION WITHIN THE ACO/ICP/EOC.

¾ The AC/IC, when notified, determines Plan activation, and has the authority to take what

ever actions are necessary for Life Safety, Property Protection, and Incident Mitigation, to

include convening the Tribal Incident Management Team (TIMT). The AC/IC will ensure

the on-call Emergency Operations Center (EOC) Supervisor activates the EOC and

assumes their roll coordinating essential services, which includes promulgation of

emergency information, are contacted. The EMHSC consisting of the designated

Business Committee Members (Chairman/Vice Chairman, Business Manager,

Emergency Manager, AC/IC, ACO/ICP Section Chiefs, EOC Section Chiefs, and

Director of Public Safety, plus other selected Executive Team members and other

support personnel as required for the emergency). The EMHSC constitutes the Executive

Group, which can expand or contract as necessary. The EMHSC will convene at the

ACO/ICP/EOC, normally with technical and support staff, which consists of those

positions outlined in Appendix D. Under standard procedures critical coordination and

exchange of information will be via cell phone or radio (Refer to the Communications

Section-Emergency Level Communications). The EG may also request that Disaster

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Communications Center (DCC) be activated if the Communications protocols are

significantly affected by the event or it would provide critical service support for the

emergency or disaster.

Example: When the CEMP is activated; the AC/IC and all EMHSC members will report to

the designated ICP/EOC as soon as possible. In most, if not all cases, the Incident

Command Post (ICP) will be established in conjunction with the Tribal EOC [designated

as the ICP/EOC] to support all incident resources and information. Both activities will be

coordinated from one location. Refer to Appendix D of this plan for the flow chart of the

ICP/EOC Operations.

Emergency Information and Communications

A. Notifications: In any emergency, notifications to affected community members, facilities,

Tribal assets, and staff must begin at once --- as the emergency response itself begins.

B. Declaring a State of Disaster: The Confederated Tribes of the Chehalis Business

Committee Resolution Number INSERT# identifies those tribal positions that are

authorized to declare a State of Disaster:

Business Committee- Can formally declare a State of Disaster and is the signatory authority

for formal written declarations.

The following positions are authorized to declare a State of Disaster; once declared a formal

signed declaration will follow within 24 hours:

Tribal Chairman and Vice Chairman

Business Manager

Emergency Manager

Director of Public Safety and Justice

Director of Health and Human Services

Director of Planning

Area/Incident Commander

C. Transmitting Emergency Information to WA State and Federal Governments: State

supported WebEOC is the primary communications tool our tribe will use to communicate

with the State of Washington EMD/EOC and the Federal Government during an

emergency and/or disaster.

D. Information Distribution:

Tribal Information: At the Confederated Tribes of the Chehalis, the delivery of internal and

external emergency information is planned and coordinated by the Information Section

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Chief and the EOC. This Section will work with the IC, PIO, EOC, and designated

Information Coordinators from each group represented at the EOC to obtain and deliver

reports and announcements.

During a limited (Level 3) emergency, Public Safety alerts appropriate directors and

managers of the situation and provides updates as required throughout the course of the

incident. (In some incidents, Emergency Manager, in consultation with the On Call

Incident Commander may also distribute bulletins to affected departments or issue media

releases.

Timely internal and external emergency announcements during a Level 1 or Level 2

emergency requires a much broader approach involving many participants. Tribal

members and assets, faculty, staff, and visitors must know what happened, where it

happened, and what to do next. In some cases, the surrounding community may also

require information.

During levels1 and 2, emergency bulletins should be issued at least every two hours.

Internal Tribal Operational Status Bulletins and external press briefings may be issued

every two hours, on an alternating schedule. At least two general information

management meetings are held daily during the course of the emergency.

A variety of resources are used to distribute internal emergency information and

instructions, including:

•

Tribal Emergency Operations Center:

•

Appendix Q

The Tribal website: WEB ADDRESS

Voicemail, Email and fax broadcasts

Staffed phone banks

Posted bulletins

This coordinated approach to disseminating critical emergency announcements will

provide quick, reliable and consistent information to our community and will reduce

general demand on vital emergency communications lines.

In the event that emergency conditions suspend power and telephone service,

emergency information, along with all emergency communications, will be profoundly

restricted. The Internet, Messengers, cellular phones, and radios (police, citizen’s band

and/or Amateur Radio) may be used until systems can be restored.

Immediately following the cessation of Level 1 or Level 2 emergency operations, a

debriefing of the Emergency Management Group members, departments, and the

affected Tribal community will be conducted to evaluate the effectiveness of the

emergency response and recovery efforts. Results of the survey will be used to identify

improvements to tribal plans.

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VI.

Classification of Responders

The Confederated Tribes of the Chehalis will have three responder categories to be utilized to

perform within the classification of their descriptions.

A. First Responders-Are identified as Fire, Law, EMS, Medical, Area Commander/Incident

Commanders, EOC Supervisors, Section Chiefs, and other designated support staff.

B. Emergency Responders-Those staff identified as critical to departmental operations and

those filling positions within the EOC.

C. Disaster Reservists-Tribal staff members and trained community members necessary to

assist government becoming operational, to assist the tribal community, and/or perform

specific tasks under a supervisor.

First Responders and Emergency Responders are trained to self-dispatch. Disaster

Reservists will respond when contacted by tribal government; unless, they determine they

would be safer on the reservation. All Tribal Staff Members are authorized to self dispatch,

which includes their immediate family members to the reservation, when their safety is in

question.

When self-dispatching, the staff member will contact the EOC and inform them of their intent,

to include the bringing of family members. The EOC will inform the staff member of the

shelter location and will coordinate with the shelter staff.

NOTE: ALL CLASSIFICATION; FIRST RESPONDERS, EMERGENCY RESPONDERS, AND

DISASTER RESERVISTS WILL BE MAINTAINED IN A DISASTER RESERVIST DATABASE

AND ISSUED THE APPROPRIATE RESPONSE DOCUMENTS.

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APPENDIX A

GLOSSARY

TERMS

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72 Hour Self-Sufficiency Plan-A plan-of-action, which prepares the planner to survive on their

own for at least 3 days without any additional assistance.

AC/IC-Area Commander/Incident Commander: A designation that represents either the Area

Commander (AC) or the Incident Commander (IC) that is applied equally.

Area Command-An Incident Command structure, which is a part of tribal government that

functions between tribal authorities and the Incident Commander(s). The purpose of a Tribal

Area Command is to oversee the management of any incident(s) that require an IC to be

appointed that is not a tribal staff member, and/or when responders from outside the tribe are

requested. This ensures tribal interests are considered and maintained throughout the

response.

Area Commander (AC)-A tribal incidents Area Commander is appointed when assets are

requested from outside of tribal government, or when it is determined that assets will be needed

from outside the tribe at a future date. The purpose of the AC is to act on behalf of the tribal

administrator during the operations phase. The AC is the first line supervisor for all ICs and is

the tribal government’s representative in incident operations, to include acting as the Tribal

Coordinating Officer until one is appointed. This position will always be a tribal representative.

Area Command Operations (ACO)-The functional element that supports the Area Commander

(AC), where specific activities are performed in compliance with ICS. In the case of

Confederated Tribes of the Chehalis, we include a Finance Section.

Assets-Economic resource that is expected to provide benefits to the tribe as a whole. An asset

has three vital characteristics; (1) future probable economic benefit: (2) control by the entity; (3)

results from prior event or transaction. Assets are expressed in money or are convertible into

money and include certain deferred charges that are not resources (e.g., deferred moving

costs). They can be recognized and measured in conformity with Generally Accepted

Accounting Principles (GAAP). Examples of ownership rights or service potentials are cash,

automobiles, and land. An asset may be tangible or intangible. The former has physical

substance such as a building. The latter lacks physical substance or results from a right granted

by the government such as goodwill and future services.

Base-The location at which primary Logistics functions for an incident are coordinated and

administered. There is only one Base per incident. (Incident name or other designator will be

added to the term Base. The ICP will be collocated with the Base.

Base Camp-The location at which primary Logistics functions for an incident are coordinated

and administered, within the geographical site within in the general incident area. This site is

equipped and staffed to support all function of the Base and Camp. Unless designated

otherwise, during tribal operations the Base-Camp will be in the vicinity of the Tribal EOC.

Business Committee-Is the elected official level of tribal government. They are elected by tribal

members for a set term and represent the interests of the tribal community.

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Business Continuity Plan-an all encompassing term covering both disaster recovery planning

and business resumption planning. The umbrella term also refers to other aspects of disaster

recovery, such as emergency management and human resources. BCP identifies procedures

for sustaining essential business operations while recovering from a significant disruption.

Business Manager-Is the senior most executive officer, non-elected position, within tribal

government.

Camp-A geographical site, within the general incident area, separated from the Incident Base,

equipped and staffed to provide sleeping, food, water, and sanitary services to incident

personnel. Unless designated otherwise, during tribal operations the Base and Camp will be

combined forming the Base-Camp.

Chairman-The chief elected tribal official, which presides over Business Committee and

government.

Communication Plan-A formalized plan that explains how Tribal Government will establish and

maintain communications: (1) With outside governments and agencies; (2) with Tribal Assets

during an incident, emergency, and/or disaster.

Comprehensive Emergency Management Plan (CEMP)-The primary tribal document,

formally adopted by the Business Committee, which defines Tribal Governments responsibility

for all four phases of Emergency Management; action during an incident, emergency, and/or

disaster; and is the base document for all other activities pertaining to Tribal Emergency

Management and Homeland Security.

Continuity of Government (COG)-Is the principles of establishing defined procedures that

allows tribal government to continue its essential operations in the case of an

incident/emergency/disaster that effects multiple governmental functions.

Critical Facilities List-A structure that is designated by Tribal Government to be necessary for

us to meet our obligations during an incident, emergency, and/or disaster. These facilities will be

maintained on a database, provided in list form to those governments deemed necessary by

Tribal Government, and is classified as SENSITIVE INFORMATION when published in list form.

This includes the Critical Facilities Database itself.

Delegation of Authority-A statement provided to the IC by the AC, either verbally or in writing,

preferably in writing, delegating authority or assigning responsibility. The Delegation of Authority

can include objectives, priorities, expectations, constraints, and other considerations or

guidelines as needed. This will be provided to the IC prior to them assuming command.

Departmental EOPs-These are departmental specific Emergency Operations Plans that

support the ICP/EOC Sectional Emergency Operations Plans. These documents help establish

specific activities that will need to be performed to ensure the department is prepared to assist

in accomplishing tribal government’s overall objectives. This plan also identifies critical staff

positions, coordinates initial communication procedures and response criteria, explains the

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transitioning from SOPs to EOPs, who (by activity and/or function) is responsible for ensuring

the department is prepared, and identifies additional staff training and exercise requirements.

Deputy Area Commander (DAC)-A fully qualified individual who, in the absence of the

superior, could be delegated the authority to manage, a functional operations or perform a

specific task. In this case the Deputy will act as relief for the primary and therefore is granted the

authority to act of their behalf.

Deputy Incident Commander (DIC)- A fully qualified individual who, in the absence of the

superior, could be delegated the authority to manage, a functional operations or perform a

specific task. In this case the Deputy will act as relief for the primary and therefore is granted the

authority to act of their behalf.

Disaster-Are incidents that exceed the capabilities of tribal government, reaching the level

outlined in RCW 38.52., allowing a formal Disaster Declaration to be completed and submitted

to Washington State.

Disaster Reservist(s)-Assists in addressing one of the three unknowns when facing any

incident (who is going to respond?). Tribal Disaster Reservist(s) are trained responder(s) who

will assist tribal government in managing and RECOVERING from any incident in which they are

determined to be needed. All tribal Disaster Reservists will meet the State Of Washington

requirements to participate, and come from multiple locations both inside tribal assets

(Enterprises and Casino/Resort) and the community.

Emergency-Absent a Presidentially declared emergency, any incident(s), human-caused or

natural, that requires responsive action to protect life or property. Under the Robert T. Stafford

Disaster Relief and Emergency Assistance Act, an emergency means any occasion or instance

for which, in the determination of the President, Federal assistance is needed to supplement

State and local efforts and capabilities to save lives and to protect property and public health

and safety, or to lessen or avert the treat of a catastrophe in any part of the United States.

Emergency Level-Are categories of response, which indicate the severity an incident has on

tribal government and our community; 3 is the least severe and 1 being the most severe.

Emergency Level 1-A disaster involving most or all tribal assets and surrounding community.

This includes any requests for Tribal Assets through Mutual Aid Agreements. [USFA Incident

Types 1 and 2

Emergency Level 2-A major emergency that disrupts sizable portions of the tribal community.

[USFA Incident Types 2 and 3]

Emergency Level 3-A minor, localized department or building incident [USFA Incident Types 4

and 5]

Emergency Management-Or disaster management, is the discipline dealing with and avoiding

risks. It is a discipline that involves preparing, supporting, and most importantly ensuring social

Recovery when natural or Human-made disasters occur.

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Emergency Management Homeland Security Committee (EMHSC)-An advisory group in

Emergency Management and Homeland Security, both inside and outside the tribe, for the

Tribal Executive Group, consisting of: Business Manager, Area Commanders, Incident

Commanders, Thurston County Fire District 1 Representative, Primary Section Chiefs, and

Emergency Manager.

Emergency Management Model-An Emergency Management structure used to assist in

predicting the impact of potential incidents on effected communities.

Emergency Manager- The tribal staff position that has coordination responsibility for tribal

emergency management.

Emergency Operations Center (EOC)-The physical location where all tribal operations are

overseen. In the event of a disaster, it is also the location where all tribal governmental functions

transfer.

Emergency Operations Plan (EOP)-The document that each Section within the EOC and ICP

has and maintains, which governs their actions during both Response and Recovery.

Emergency Responder-One of three designed tribal responders consisting of key tribal staff

assigned to assist in Sectional Support Positions within the EOC and/or ICP and assists in

restoring critical infrastructure necessary for tribal government to support the community .

Emergency Support Function (ESF)-Exist to assist in defining tribal government’s roles and

responsibilities for the coordination and delivery of necessary services following an emergency

or disaster.

Event-A planned, non-emergency activity occurring on or within Tribal Assets. ICS can be used

as the management system for a wide range of events.

Executive Group-Senior Tribal Executives consisting of Business Committee, Business

Manager and designated executives.

Executive Services-Senior Tribal Executives consisting of Business Committee, Chairman,

Business Manager and their support staff.

Family Preparedness and Response Plan-A tribal staff plan that address key personnel

preparedness and the preparedness of their family members.

Federal Coordinating Officer (FCO)-Appointed by the Director of the Federal Emergency

Management agency, on behalf of the President, to coordinate federal assistance to a state

affected by a disaster or emergency. The source and level of the FCO will likely depend on the

nature of the federal response.

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Federal Emergency Management Administration (FEMA)-A division within the Department of

Homeland Security, responsible for limited response to, recovering from and mitigating against

disasters, which meet the category of “Presidential Disasters” defined within the Stafford Act.

First Responder-Are those tribal staff members designated as immediate responders: Law

Enforcement, Area Commander, Incident Command, Section Chiefs, Fire, and EMS.

Four Phases of Emergency Management-The process of emergency management involving

four phases: mitigation, preparedness, response, and recovery.

HAZMAT Unit-A specifically trained group of first responders who dispatch to hazardous

materials incidents.

HAZMAT Unit Commander-A trained professional who supervises the HAZMAT Unit.

Deactivation Plan-A planned and coordinated transition document, which either transfers

continued operational responsibility or provides a scheduled close-out of an incident operation.

These Plans will be completed during Response and Recovery, by the ACO, ICP, and EOC,

when appropriate.

ICP Section Chief-Is a trained professional who supervises a specific function with the Incident

Command Post. (Logistics, Finance/Administration, Operations, Planning)

ICP/EOC-A physical location where joint operational functions are conducted for the Incident

Command Post (ICP) and the Emergency Operations Center (EOC).

Incident-An occurrence or event, natural or human-caused, that requires an emergency

response to protect life or property. Incidents can, for example, include major disasters,

emergencies, terrorist attacks, terrorist threats, wild land and urban fires, floods, hazardous

materials spills, nuclear accidents, aircraft accidents, earthquakes, hurricanes, public health and

medical emergencies, and other occurrences requiring an emergency response.

Incident Action Plan (IAP)-An oral or written plan containing general objectives reflecting the

overall strategy for managing an incident. It may include the identification of operational

resources and assignments. It may also include attachments that provide direction and

important information for management of the incident during one or more operational periods. A

tribal incident may have two IAPs; the Initial Incident (Chehalis Tribal Form IAP) and in larger

incidents, one created by the ICP.

Incident Command Post (ICP)-Is one of the five predestinated temporary facilities and signifies

the physical location of the tactical-level, on-scene incident command and management

organization. For tribal incidents it will be co-located with the EOC.

Incident Command Staff-Consists of those positions within ICS making up the Command and

General Staff.

MARCH 2007

REVISION 1

Incident Command System (ICS)-Is a management system used to organize emergency

response. ICS offers a scalable response to an emergency (incident) of any magnitude, and

provides a common framework within which people can work together.

Incident Commander (IC)-Is the person responsible for all aspects of an emergency response,

including quickly developing incident objectives, managing all incident operations, application of

resources as well as responsibility for all persons involved. The Incident Commander sets

priorities and defines the organization of the incident response team. In tribal response the IC

receives their authority, and overall direction from the Tribal Area Commander. In most cases

this person will be a tribal staff member; however, this may not be the case depending on the

type and magnitude of the incident.

Incident Management Team (IMT)-Is an outside resource that can be requested during major

incidents, which will oversee the requesting jurisdiction’s ICS structure.

Incident Recovery System (IRS)-A tribal structure created to ensure an efficient and effective

transition form ICS (Response Activities) to IRS (RECOVERY Efforts), while maintaining the

necessary command, control, and communications demands equally important to RECOVERY

as in Response.

Inherent Sovereignty-Under the American legal system, Indian tribes have sovereign powers

independent from the federal and state governments. The extent and breadth of tribal

sovereignty is not the same for each tribe. Implicit in this principle is that only the federal

government has the authority to change tribal powers, not the state. Another principle of federal

Indian law is that tribes keep all rights and powers that they have not expressly given up. Tribes

determine their own destiny.

Incident Types-Incidents are classified in order to make decisions about resource requirement

based on their levels of complexity. There are five levels established by the United States Fire

Administration. Refer to Appendix N of this plan.

Joint Information Center (JIC)-A physical location within the ICS where all responding

agencies and jurisdictions conduct media relations and ensures a single message is

communicated.

Liaison Officer (LNO)-A member of the Command Staff responsible for coordinating with

representatives from cooperating and assisting agencies. The Tribal LNO could be assigned to

key out-side coordination center (e.g. Supporting EOCs at the Local and/or State Level).

Mitigation-Efforts that attempt to prevent hazards from developing into disasters altogether, or

to reduce the effects of disasters when they occur. The mitigation phase differs from the other

phases because it focuses on long-term measures for reducing or eliminating risk. We apply two

mitigation strategies: Pre-Mitigation, which is applied before an incident; and Post-Mitigation,

which is part of the tribal recovery process. Both efforts are to reduce or eliminate risk over time.

Mutual Aid agreement-Written agreements between jurisdictions that they will assist one

another on request, by furnishing resources.

MARCH 2007

REVISION 1

National Incident Management System (NIMS)-Is the first-ever standardized approach to

incident management and response. Developed by the Department of Homeland Security and

released in March 2004, it establishes a uniform set of processes and procedures that

emergency responders at all levels of government will use to conduct response operations.

Normal Tribal Operations-Tribal operations that are administered by a Standard Operational

Procedure (SOP), which occur on a day-by-day bases.

On-Call-Emergency Responders able to respond within 2 hours from activation.

Post Mitigation Projects-A critical function during Recovery, which taking advantage of our

‘window of opportunity’ to make things better by executing the projects on this List.

Preparedness-In the preparedness phase, plans-of-action are developed for when the disaster

strikes. This planning effort begins with Tribal Government, which must function regardless of

the type or magnitude of an incident.

Primary Section Chief- The ICS title for individuals responsible for functional Sections. In tribal

operations, Section Chiefs are the titles used in the EOC; which are tribally appointed staff

position responsible for coordinating all activities and functions necessary to ensure their

Section is capable of activating during an incident. This includes supervising the activities,

training requirements, and assigning deliverables to Supporting Section Chiefs.

Public Information Officer (PIO)-A member of the Command Staff responsible for interfacing

with the public and media or with other agencies with incident-related information requirements.

Quick Reference-Is used to locate specific information, necessary in an incident, quickly,

without having to read the entire CEMP.

Recovery-Our goal is Recovery, which is restoring affected areas to its previous state. Our

recovery efforts are primarily concerned with actions that involve rebuilding destroyed property,

re-employment, and the repair of other essential infrastructure. An important aspect of our

recovery efforts is taking advantage of our ‘window of opportunity’ to make things better by

executing those projects on our Post-Incident Mitigation List.

Recovery Action Plan (RAP)-Consist on the same format and information provided on the IAP;

however the focus is towards RECOVERY.

Recovery Group-A designated group of tribal staff members whose function is to ensure all

tribal assets RECOVER at the same time. Only specific staff positions will be assigned in

advance of an incident. The remaining positions will be determined based on the type and

magnitude of the incident.

Recovery Operations Center (ROC)-The physical location where all command and control

functions for RECOVERY will be located. In most cases it will have transitioned from the

ICP/EOC in response to the ROC in recovery.

MARCH 2007

REVISION 1

Recovery Transition Plan-This is a transitional plan (from Response to Recovery) used when

ICP Sections and/or EOC Sections are downsizing; however, specific activities are still being

performed or are awaiting execution. This plan will identify who is responsible for doing what

activities remaining. This document will be used in creating the initial Recovery Action Plan

(RAP) and will be a supporting document to the RAP until those specific actions are completed.

Resources-Personnel and major items of equipment, supplies, and facilities, available or

potentially available for assignment to incident operations and for which status is maintained.

Resources are described by kind and type and maybe used in operational support or

supervisory capacities anywhere within the tribal operational area.

Resource List-A consolidated list of resources within tribal government.

Response-The mobilization of the necessary emergency services and tribal first responders in

the disaster area.

Revised Code of Washington (RCW)-Washington State Laws that are enacted by the State

Legislature and signed by the Governor.

Section Chief-(1) A supervisory position, either with the ICP or EOC, responsible for ensuring

specific functions are performed: (2) The ICS title for individuals responsible for functional

Sections. In tribal operations Section Chiefs are the titles used in both the ICP and EOC.

Section/Departmental Priorities-Those tasks identified by either Sections (within the

ICP/EOC) and/or departments that must be achieved before either the Section/Department is

capable of participating in the overall tribal government objectives.

Simplifying Government-The organized transition from day-to-day government, to a more

streamlined government necessary for meeting a more complex set objects with fewer assets at

their disposal.

Sovereign Nation-See Inherent Sovereignty

Staffing List-The list of key position necessary during an incident, which have no tribal staff

member identified to fill.

Staging Area-Location at which incident assigned resources are held pending tactical

assignment. In tribal operations the Staging Area will be located at the EOC.

Standby-First Responders

State Coordinating Officer (SCO)-The individual appointed by the Governor to coordinate

state and local disaster assistance efforts with those of the federal government.

MARCH 2007

REVISION 1

Supporting Section Chief-Those tribal department directors that are not designated Primary

Section Chiefs. These positions encompass the depth necessary for first response and during

extended incidents.

System Flow Chart-A pictorial view of how a specific system functions.

Training Plan-A published schedule for all tribal training relating to Emergency Management

and Homeland Security required to be taken by tribal staff during a specific fiscal year. This

document is expected to be published within the first quarter of the new fiscal year.

Tribal Assets-See Assets

Tribal Chairman-Senior Tribal Elected Official.

Tribal Coordination Officer (TCO)- Appointed by the Executive Group, and act on behalf of

Business Committee, to coordinate tribal assistance where determined necessary within the

affected area. During RECOVERY, their responsibility is to assist the State Coordinating Officer

and Federal Coordinating Officer. Those tribal staff members appoint to this position are

qualified Area Commanders.

Tribal Departments-Are major administrative organizations within tribal government, each of

which is headed by a director and has responsibility for a major function of tribal government,

such as Education; Finance, Health and Human Services are just a few examples.

Tribal Emergency Manager- Is the tribal staff position responsible for disaster management

and tribal safety. This is a discipline dealing with and avoiding risks and accidents. It is a

discipline that involves preparing, supporting, and most importantly ensuring workplace safety

and social Recovery.

Tribal Entities-Any tribal governmental unit that has an identity separate from those of its

members.

Tribal Joint Operations Center (JOC)-Consists of the Set of Tribal Government (Executive

Group, Area Command Operation (ACO), Incident Command Post (ICP), and Emergency

Operations Center (EOC).

Tribal Operations Status Bulletins-A brief public notice, intended for immediate publication or

broadcast, issued by tribal government, which updates the current conditions, provides initial

and additional contact information, and a short governmental priority list.

Tribal Resolutions- A formal statement of a decision or expression of opinion put before or

adopted by Tribal Government.

Tribal Responders-Encompasses the three classifications of tribal responders: First

Responders; Emergency Responders; Disaster Reservist.

MARCH 2007

REVISION 1

Tribal Staff-Legally classified employees responsible for the internal operations of tribal

government and business.

Units-Is a single person or group that is a piece or part of tribal government. (a piece or part of

a department or section)

Vice Chairman- Acts on behalf of the Chairman in their absence.

Washington Administrative Code (WAC)-Current administrative regulations created by state

agencies to carry out the laws passed by the state legislature. When rules are proposed, they

must be published and an opportunity given for public comment before they can go into effect.

Also includes rules for hearing claims and appeals over with agencies have jurisdiction.

Washington State EOC-The Emergency Operations Center for Washington State Emergency

Management, located at Camp Murray, which operates 24/7 monitoring activities throughout the

Nation and Washington State.

WebEOC-An Internet based incident management tool that creates a standardized

interoperable operating picture by converting incident, emergency, and/or disaster data into

information.

MARCH 2007

REVISION 1

APPENDIX B

TRIBAL RESOLUTIONS

EMERGENCY MANAGEMENT

APPENDIX C

EXAMPLE: POTENTIAL ACTIONS TAKEN FOR AN INCIDENT

MARCH 2007

REVISION 1

The National Weather Service is reports that a severe weather storm is expected to impact our

area within the next 48 to 72 hours. We can expect high winds, rain turning to sleet at times, and

is predicted to remain in effect for approximately 12 hours.

PRE-INCIDENT

1. Area Commander (AC) is assigned based on the qualified staff member that is scheduled

on-call during this time period.

-Specific administrative actions are taken

1.Incident Number Assigned and electronic folder created

2. Tribal Incident Form Started

3. Communication Log Started and updated

4. IAP started

5. After Action Review Started

-Will identify an IC both from tribal government and coordinate Thurston County Fire

District 1 (TCFD1)

-AC will contact the Tribal Incident Management Team (TIMT) and schedules a Predisaster Operations meeting, ASAP. This group will identify the sections (ACO/ICP/EOC)

who will placed on Stand-by and those placed On-Call; additional supervisors will be

identified; all Emergency Contracts pertinent are identified and assigned to a staff

member to begin coordination with those vendors.

-A Tribal IAP will be more developed with the assistance of the TIMT and will develop the

Communications Plan.

-AC will contact State EMD and initiate WebEOC and provide them the Tribal Incident

Number.

-Once the TIMT meets the AC will:

1. Email all tribal government and inform them of all the information to date;

identify those resources assigned under ICS and EOPs; release those resources

back to SOP.

2. Schedule the initial briefing with the ICS/Sections and brief the IAP.

3. Institute the Communications Plan, which includes issuing radios and providing

communications protocols.

4. Recovery Team is identified and priorities established

-Conduct operational briefing with identified staff where:

1. IAP will be better developed

2. Safety issues addressed

3. Communications plan presented and equipment issued

4. Response protocols are developed by the group

-TIMT is briefed on all actions taken and developed to date. The Electronic Incident

Folder is made available to identified staff.

-AC publishes their location during the incident (ACO/ICP/EOC)

RESPONSE

WHEN THE INCIDENT OCCURS ADDITIONAL ACTIONS WILL BE TAKEN BASED ON THE

TYPE AND MAGNATUDE OF THE INCIDENT.

MARCH 2007

REVISION 1

-All Activates will be in compliance with ICS and document per ICS guidelines.

-No responding assets are released until authorized by the AC or IC when authority is

transferred from the AC to IC.

-Actions taken during Pre-Incident are expected to be completed ASAP after an initial incident

that is unexpected.

ALL ACTIVITIES DURING PRE-INCIDENT PLANNING AND

DURING RESPONSE, WILL SUPPORT RECOVERY.

MARCH 2007

REVISION 1

APPENDIX D

CHEHALIS TRIBAL ICP/EOC

Executive

Services

Legal

PIO

Public

Safety

MCFD 4

Staging Area

TRIBAL ICP/EOC

[Joint Location]

Base/Camp

Heliport/Spots

Deputy

IC/EOC

Sup

ICP

EOC

Finance/Admin

Logistics

Plans

Coordination

Communications

Resource

Management

Information

Management

Dir Finance

Section

Dir Fish

Section

Planning

Section

Plans

Section

Dir Clinic

Human

Resources

Accounting

Fisheries

Planning

Construction

Technology

Clinic

Grant/Contr

Roads

Housing

Education

Public

Safety

Mental Hlth

PIO

Exec. Serv.

Admin Ser

Realty

Youth Coun

Water

Youth Cntr

Water Qual

Court

Lucky Eagle

Probation

Animal Cont

Adult Voc

Hotel

Detention

Construction

Social Serv

HS/Daycare

GW Lodge

Attorney

Elders

Store 1

Chemical De

Store 2

Telo K-12

ICW

Culture

Bldy/Ground

Hobby Shop

-Brackets with Red lettering indentify Primary Section Chiefs. Refer to

MARCH 2007

REVISION 1

1 - TRANSPORTATION

2 – COMMUNICATIONS

3 – PUBLIC WORKS & ENGINEERING

4 – FIREFIGHTING

5 – EMERGENCY MANAGMENT

6 – MASS CARE, HOUSING, & HUMAN

SERCIICES

7 – RESOURCE SUPPORT

8 – HEALTH & MEDICAL SERVICES

9 – SEARCH & RESCUE

10 – OIL & HAZARDOUS MATERIALS RESPONSE

11 – NATURAL RESOURCES

12 – ENERGY

13- PUBLIC SAFETY & SECURITY

14- LONG-TERM RECOVERY & MITIGATION

15- EXTERNAL AFFARIS

16– ELDERS & THE DISABLED

17– EVACUATION & MOVEMENT

18 - GOVERNMENT-TO-GOVERNMENT

(MUTUAL AID, DISASTER ASSISTANCE)

EMERGENCY SUPPORT FUNCTIONS

PARTICIPATING AGENCY RESPONSIBILITIES MATRIX

APPENDIX E

TRIBAL ASSETS

Finance & Administration

Logistics Section

Planning Section

Coordination Section

Communication Section

Information Section

Resource Section

Public Info Officer

Liaison Office

MARCH 2007

REVISION 1

LEGEND:

Primary Responsibilities

Supporting Responsibilities

MARCH 2007

REVISION 1

18 - GOVERNMENT-TO-GOVERNMENT

(MUTUAL AID, DISASTER ASSISTANCE)

17– EVACUATION & MOVEMENT

16– ELDERS & THE DISABLED

15- EXTERNAL AFFARIS

14- LONG-TERM RECOVERY & MITIGATION

13- PUBLIC SAFETY & SECURITY

12 – ENERGY

11 – NATURAL RESOURCES

10 – OIL & HAZARDOUS MATERIALS RESPONSE

9 – SEARCH & RESCUE

8 – HEALTH & MEDICAL SERVICES

7 – RESOURCE SUPPORT

6 – MASS CARE, HOUSING, & HUMAN

SERCIICES

5 – EMERGENCY MANAGMENT

4 – FIREFIGHTING

3 – PUBLIC WORKS & ENGINEERING

2 – COMMUNICATIONS

1 - TRANSPORTATION

TRIBAL ASSETS

Appendix F

OPERATIONAL PLANNING GUIDELINES

Executive Group Planning Guidelines

The Business Committee will approve all appointments of Tribal Incident

Commanders, who will serve on a rotating basis, ready to respond to

emergencies 24 hours a day, seven days a week, to include holidays. The

Incident Commander will carry cellular/satellite telephone, and have at their

disposal a laptop computer at all times during their on-call scheduled duty to

ensure there is a point of contact in an emergency. If the On Call Incident

Commander must leave the immediate area, they will ensure that the duty is

transferred to another member, who is qualified, during their absence. The

duty roster and contact number will be posted and published on the tribal

website, JURISDICTION DEM, and WA State EMD/EOC for use in

emergency situations only (or as determined by the Executive Group).

The On Call Incident Commander will have primary responsibility for

Executive response to an emergency, as well as for the following

communications (as deemed appropriate):

•

Notify Executive Team

Activate the EOC

Declare A Formal Disaster

Establish communications with assisting/supporting organizations

On Call Area Commander (AC) / Incident Commander (IC)

•

Primary contact for all incidents on Tribal property and to Tribal

assets.

Respond to Tribal Emergency Operations Center (or assume control

on the incident site when appropriate)

Activate appropriate calling tree(s)

Ongoing Responsibilities:

o Communication Link (Financial decisions (procurement,

personnel, overtime) until EOC is activated.

Mobilization of Disaster Communications Centers as required

Determine w/EOC Supervisor demobilization of EOC/SOC

Assist in recovery efforts

Determine scope and impact, directs communication on scope (in

consultation with EOC Supervisor)

MARCH 2007

REVISION 1

Appendix G

Implementation Plan

How do we get Tribal (various constituents) to “buy in”?

•

Buy in session for Tribal Assets

Presentation to and by Department Heads

Department Meetings

How to clear up any resulting confusion?

•

Who key personnel (essential) are?

Do I come in or not?

Leadership support … top to bottom essential

Communication and education are keys

Workload (department plan development) vs. priority

•

Everyone already overworked

Liabilities/Insurance impact on buy-in

•

Personal versus Tribal liability

Buy-in -- Who?

•

Directors and Managers

Executive Group

Tribal members

Community (OEM, Fire Dept., Police Dept., Utilities)

Mayor/City Manager

Other related

How?

•

Executive Group

Presentations – with video, by building, by org.?

Who goes to which group?

Dept plan based on template (web based)

Time frame (six months)

Liaisons for assistance in plan development

Ex. Group advice & assistance in plan develop

MARCH 2007

REVISION 1

Appendix H

Planning and Training

CEMP

1. A Tribal Course will be developed (C-EM-100), which will inform tribal staff on

the Emergency Management System (Federal, State, Tribal, Local), including

Emergency and Disaster Management at the tribe.

2. The CEMP will be reviewed at-least every four years, correction made if

necessary, and submitted to the State of Washington and other appropriate

entities.

3. Departmental Emergency Operation Plans (EOP) will be developed, trained to

departmental staff, which includes new hires and assigned staff. Each staff

member will understand their response requirement based on the categories of

Tribal Responders and the needs of their department.

4. Emergency Responders will be required to support all training efforts that

require the activation of the EOC.

5. All First and Emergency Responders will complete the established training

requirements outlined for Critical Staff in NIMS/ICS.

6. Disaster Reservist will receive C-EM-100 and ICS-100 and any other training

determined necessary by their departments.

CONSIDER THE FOLLOWING:

-Staff (when, how, who?)

-Filter from top to bottom (make it important!)

-Department plan coordinates with Tribal plan

•

How relates to department?

How relates to community?

-Inside vs. Outside emergency

-Department Emergency Coordinator

•

Trained by EM & S Manager

Must be mandatory

Enforced by Executive Group

Like affirmative action or sexual harassment

MARCH 2007

REVISION 1

Appendix I

Testing and Evaluation Process

1. All plans will be reviewed annually, and tested by department, which will include a tribal

tabletop.

2. All exercises will be documents and consist of an After-Action-Review, and time-line for

recommended changes.

3. The tribe will establish a testing and evaluation, which meets or exceeds the process as

outlined by the Department of Homeland Security. This will be effective FY-07.

4. Changes to the CEMP require a review of all departmental EOPs to ensure each

continues to support the other. At the completion of the review a Tribal Tabletop will be

conducted as soon as possible.

5. Changes to Departmental EOPs require being reviewed by the Emergency Manager and

the Emergency Management/Homeland Security Committee. Once approved a

Departmental Tabletop will be conducted, overseen by the Emergency Manager. If a

departmental change impacts other departments, it is the responsibility of the

Departmental Director to coordinate and ensure the effected departments participate in

the Departmental Tabletop.

6. The Confederated Tribes Of the Chehalis will institute a Continuous Improvement

Process as indicated below.

MARCH 2007

REVISION 1

Appendix J

CONTINOUS IMPROVEMENT PROCESS

Provide Management

Commitment &

Leadership

Review and Adjust

System

Elements

Improve-Strategies and

Tactics

Assess-Establish a

Baseline

Plan-Set Goals,

Strategies, and Tactics

MARCH 2007

REVISION 1

Appendix K

Tribal Implementation of WA State Sponsored

WebEOC

WebEOC is software that is sponsored by the State of Washington, Emergency Management

Division (EMD), which is designed to bring real-time crisis information management to the Washington

State Emergency Operations Center (EOC) and those partnering EOCs as well as other state and

federal EOCs. The Tribal Administrator is the Emergency Manager.

CONFEDERATED TRIBES OF THE CHEHALIS

WebEOC

Organizational Flow Chart

Business Committee

Executives

WebEOC

Administrator

EM Responders

Fire, Law, EMS

Support Services

Finance/Admin

Incident Commander

Recovery Commander

PIO

EOC Supervisor

ROC Supervisor

Thurston County

Liaison

Logistics

Blue-Emergency/Disaster Recovery

ROC-Recovery Operations Center

MARCH 2007

REVISION 1

Plans/Policies

Incident Mng.

(Commo)

Appendix L

Plan Maintenance Time-Table

The BASE COMPREHENSIVE EMERGENCY MANAGEMENT PLAN (CEMP)- Is the governing

document for which the Confederated Tribes of the Chehalis will conduct emergency and disaster

operations. This plan will be maintained by the Tribal Emergency and Safety (EM&S) Manager,

complying with the following time-line:

1. Department of Homeland Security requires review every 4 years; however, Business

Committee review will occur every two years, established by the adopting of this

document by the Business Committee.

2. Corrections and recommendations for change will be collected by the EM Manager and

reviewed by the Emergency Management/Homeland Security (EM/HS) Committee.

3. All changes supported by the EM/HS Committee will be placed on a master sheet, which

will include why they are recommended (Example: Meets Tribal Operational Procedure).

4. Six months prior to the final review date, the EM&S Manager is publish a review schedule,

which will be provided to departmental managers and the Business Committee.

5. The revised CEMP will be provided to all Business Committee Members, 90 days in

advance of the final review date and adoption.

MITIGATION SECTION- The Confederated Tribes of the Chehalis Mitigation Plan is a joint document

with Thurston County and other jurisdictions.

1. The initial Hazard Mitigation Plan assessment and review will be conducted 2 years after

the Plan has been formally adopted. (12/06)

2. The Hazardous Mitigation Plan is required by FEMA to be conducted every 4 years

coinciding with the review of the CEMP (12/10)

PREPAREDNESS SECTION- CURRENTLY UNDER DEVELOPMENT

EMERGENCY AND DISASTER MANAGEMENT- This Section consists of the tribal departmental, asset,

and enterprise Emergency Response Plans required within this document:

Initial departmental, asset, and enterprise draft plans are required within 6 months of the

date this CEMP is adopted.

Final plans are due within 90 days from the submission of the draft plan. Final plans

consist of (1) a published document signed by the authority; (2) certification by that

authority contesting to the completion of required staff training and an organizational

tabletop performed; (3) a completed EOC reference manual outlining their function during

activation.

NOTE: ALL EOPs ARE THE DIRECT RESPONSIBILITY OF THE DIRECTORS AND

MANAGERS, AND ARE NOT REQUIRED TO BE REVIEWED BY THE BUSINESS COMMITTE.

THEY WILL BE SUBMITTED TO AND REVIEWED BY THE EM MANAGER. REPORTS WILL

BE FILED PERODICALLY TO THE BUSINESS MANAGER AND BUSINESS COMMITTEE ON

THE STATUS OF THIS DOCUMENTS.

MARCH 2007

REVISION 1

Appendix M

Confederated Tribes of the Chehalis

Continuity of Government

Emergency and/or Disaster

In the order shown the following tribal positions have full

authority to take any actions necessary to protect people,

property, the environment, and economy. The order of

secession occurs as outlined in this CEMP; II. POLICIES; B.

“Continuity of Government”.

Business Committee

Business Manager

Tribal Coordinating Officer (TCO)

Area Commander

Incident Commander

(If the appointed person is a tribal staff member)

Deputy Incident Commander/EOC Supervisor

Finance and Administration Section Chief

Planning and Coordination Section Chief

Logistics Section Chief

Information Section Chief

Communications Section Chief

MARCH 2007

REVISION 1

Appendix N

INCIDENT TYPES

U.S. FIRE ADMINISTRATION

(Type 5 Least Complex – Type 1 Most Complex)

TYPE 5:

•

The incident can be handled with one or two single resources with up to six personnel.

Command and General Staff positions (other than the Incident Commander) are not activated.

No written Incident Action Plan (IAP) is required. The incident is contained within the first

operational period and often within an hour to a few hours after resources arrive on scene.

Examples include a vehicle fire, an inured person, or a police traffic stop.

TYPE 4:

•

Command staff an general staff functions are activated only if needed.

Several resources are required to mitigate the incident, including a Task Force or Strike Team.

The incident is usually limited to one operational period in the control phase.

The agency administrator may have briefings, and ensure the complexity analysis and delegation

of authority are updated.

No written Incident Action Plan (IAP) is required but a documented operational briefing will be

completed for all incoming resources.

The role of the agency administrator includes operational plans including objectives and priorities.

TYPE 3:

•

When capabilities exceed initial attack, the appropriate ICS positions should be added to match

the complexity of the incident.

Some or all of the Command and General Staff positions may be activated, as well as

Division/Group Supervisor and/or Unit Leader level positions.

A Type 3 Incident Management Team (IMT) or incident command organization manages initial

action incidents with a significant number of resources, an attack incident until

containment/control is achieved, or an expanding incident until transition to a Type 2 or 1 team.

(In compliance with the CEMP).

The Incident may extend into multiple operational periods.

A written IAP may be required for each operational period.

TYPE 2:

•

The type of incident extends beyond the capabilities for local control and is expected to go into

multiple operational periods. A Type 2 Incident may require the response of resources out of

area, including regional and/or national resources, to effectively manage the operations,

command, and general staffing.

Most or all of the Command and General Staff positions are filled.

A written IAP is required for each operational period.

Many of the functional units are needed and staffed.

MARCH 2007

REVISION 1

•

Operations personnel normally do not exceed 200 per operational period and total incident

personnel do not exceed 500 (guidelines only).

The agency administrator is responsible for the incident complexity analysis, agency

administrator briefings, and the written delegation of authority.

TYPE 1:

•

This type of incident is the most complex, requiring national resources to safely and effectively

manage and operate.

All Command and General Staff positions are activated.

Operations personnel often exceed 500 per operational period and total personnel will usually

exceed 1,000.

Branches need to be established.

The agency administrator will have briefings, and ensure that the complexity analysis and

delegation of authority are updated.

Use of resource advisors at the incident base is recommended.

There is a high impact on the local jurisdiction, requiring additional staff for office administrative

and support functions.

NOTE: THIS IS A GUIDELINE PUBLISHED BY THE U.S. FIRE

ADMINISTRATION. THESE GUIDELINES DO NOT REPLACE THE REQUIRED

ACITIONS REQUIRED BY THE TRIBAL COMPREHENSIVE EMERGENCY

MANAGEMENT PLAN (CEMP).

MARCH 2007

REVISION 1

Appendix O

Confederated Tribes of the Chehalis

Comprehensive Emergency Management Plan (CEMP)

OVERVIEW

Under Development

MARCH 2007

REVISION 1

Appendix O

Confederated Tribes of the Chehalis

Comprehensive Emergency Management Plan (CEMP)

OVERVIEW

Under Development (cont)

MARCH 2007

REVISION 1

Appendix P

EMERGENCY AND DISASTER ASSISTANCE COMPACT

BETWEEN

Confederated Tribes Of the Chehalis

Jurisdiction

•

Article I: Preamble

Article II: Emergency Responders Defined

Article III: Participating Signatories Responsibilities

Article IV: Implementation

Article V: Limitations

Article VI: License, Certificate and Permit Portability

Article VII: Reimbursement, Disputes Regarding Reimbursement

Article VIII: Development of Guidelines and Procedures

Article IX: Workers' Compensation

Article X: Immunity

Article XI: Severability

Article I Preamble

The purpose of this agreement is to create a system of mutual aid between the Confederated Tribes Of the

Chehalis and JURISDICTION. Each participant of this system recognizes that emergencies transcend

political jurisdictional boundaries and that intergovernmental coordination is essential for the protection

of lives and property and for best use of available assets both public and private. The system shall provide

for mutual assistance among the participating signatories in the prevention of, response to, and recovery

from, any emergency/disaster that results in a formal state of emergency in the participating signatories,

subject to that participating member’s criteria for declaration. The system shall provide for mutual

cooperation among the participating subdivisions in conducting disaster related exercises, testing or other

training activities outside actual declared emergency periods. This agreement provides no immunity,

rights or privileges for any individual responding to an emergency that is not requested and/or authorized

to respond by a participating political subdivision. Participating signatories will be ensured, to the fullest

extent possible, eligibility for state and federal disaster funding.

All signatories enacting of this agreement, are automatically a part of the this mutual aid system. Any

political subdivision within this agreement may elect not to participate or to later withdraw from the

system upon enacting an appropriate resolution by its governing body declaring that it elects not to

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REVISION 1

participate in this mutual aid system; and providing a copy of the resolution to the signatories. These

actions do not preclude participating signatories from entering into supplementary agreements with

another political subdivision and does not affect any other agreement to which a political subdivision may

currently be a party to, or decide to be a party to.

Article II Emergency Responders Defined Emergency Responders Defined

An emergency responder is defined as anyone with special skills, qualifications, training, knowledge and

experience in the public or private sectors that would be beneficial to a participating political subdivision

in response to a locally declared emergency as defined in any applicable law or ordinance or authorized

drill or exercises; and who is requested and/or authorized to respond. Under this definition, an emergency

responder may or may not be required to possess a license, certificate, permit or other official recognition

for their expertise in a particular field or area of knowledge. An emergency responder could include, but

is in no way limited to, the following: law enforcement officers, fire fighters, emergency medical services

personnel, physicians, nurses, other public health personnel, emergency management personnel, public

works personnel, those persons with specialized equipment operations skills or training or any other skills

needed to provide aid in a declared emergency.

Article III Participating Signatories Responsibilities

It shall be the responsibility of each participating political subdivision with jurisdiction over and

responsibility for emergency management within that certain subdivision to do the following:

1. Identify potential hazards that could affect the participant using an identification system common

to all participating jurisdictions.

2. Conduct joint planning, intelligence sharing and threat assessment development with contiguous

participating signatories, and conduct joint training at least biennially.

3. Identify and inventory the current services, equipment, supplies, personnel and other resources

related to planning, prevention, mitigation, response, and recovery activities of the participating

political subdivision.

4. Adopt and put into practice the standardized incident management system approved by each of the

signatories.

Article IV Implementation

A participating political subdivision may request assistance of other participating signatories in

preventing, mitigating, responding to and recovering from disasters that result in locally-declared

emergencies or in concert with authorized drills or exercises as allowed under this agreement. Requests

for assistance shall be made through the chief executive officer of a participating political subdivision or

his designee. Requests may either be verbal or in writing. Verbal requests will be followed up with a

written request within 24 hours of the verbal; or if longer, as agreed upon by the interested parties.

Article V Limitations

A participating political subdivision's obligation to provide assistance in the prevention of, response to

and recovery from a locally-declared emergency or in authorized drills or exercises is subject to the

following conditions:

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REVISION 1

1. A participating political subdivision requesting assistance must have either declared a state of

emergency in the manner outlined in Article I or authorized drills and exercises.

2. A responding participating political subdivision may withhold resources to the extent necessary to

provide reasonable protection and services for its own jurisdiction.

3. Emergency response personnel of a responding participating political subdivision shall continue

under the command and control of their responding jurisdiction to include medical protocols,

standard operating procedures and other protocols, but shall be under the operational control of the

appropriate officials within the incident management system of the participating political

subdivision receiving the assistance.

4. Assets and equipment of a responding participating political subdivision shall continue under the

control of their responding jurisdiction, but shall be under the operational control of the

appropriate officials within the incident management system of the participating political

subdivision receiving the assistance.

Article VI License, Certificate and Permit Portability

If a person or entity holds a license, certificate or other permit issued by a participating political

subdivision or the state evidencing qualification in a professional, mechanical or other skill and the

assistance of that person or entity is requested by a participating political subdivision, the person or entity

shall be deemed to be licensed, certified or permitted in the political subdivision requesting assistance for

the duration of the declared emergency or authorized drills or exercises and subject to any limitations and

conditions the chief executive of the participating political subdivision receiving the assistance may

prescribe by executive order or otherwise.

Article VII Reimbursement, Disputes Regarding Reimbursement

Any requesting political subdivision shall reimburse the participating political subdivision rendering aid

under this system within 45 days from the return of resources. A participating political subdivision

providing assistance may determine to donate assets of any kind to a receiving participating political

subdivision. Such requests for reimbursement shall be in accordance with procedures developed by the

signatories to this agreement.

Should a dispute arise between parties to the system regarding reimbursement, involved parties will make

every effort to resolve the dispute within 30 days of written notice of the dispute by the party asserting

noncompliance. In the event that the dispute is not resolved within 90 days of the notice of the claim,

either party may request the dispute be solved through arbitration. Any arbitration under this provision

shall be conducted under the commercial arbitration rules of the American Arbitration Association.

Article VIII Development of Guidelines and Procedures

Comprehensive guidelines and procedures will be develop to address, including but not limited to, the

following: projected or anticipated costs, checklists for requesting and providing assistance, record

keeping for all participating signatories, reimbursement procedures and other necessary implementation

elements along with the necessary forms for requests and other records documenting deployment and

return of assets.

Article IX Workers' Compensation

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REVISION 1

Personnel of a participating political subdivision responding to or rendering assistance for a request who

sustain injury or death in the course of, and arising out of, their employment are entitled to all applicable

benefits normally available to personnel while performing their duties for their employer. Responders

shall receive any additional state and federal benefits that may be available to them for line of duty deaths.

Article X Immunity

All activities performed under this agreement are deemed hereby to be official functions. For the purposes

of liability, all persons responding under the operational control of the requesting political subdivision are

deemed to be employees of the requesting participating political subdivision. Neither the participating

signatories nor their employees, except in cases of willful misconduct, gross negligence or bad faith shall

be liable for the death of or injury to persons, or for damage to property when complying or attempting to

comply with this mutual aid system.

Article XI Severability

Should a court of competent jurisdiction rule any portion, section or subsection of this legislation invalid

or nullified, that fact shall not affect or invalidate any other portion, section or subsection; and all

remaining portions, sections or subsections shall remain in full force and effect.

Checklist of Best Practices

•

Closely tie legislation/agreement to EMAC member states' legislation and SOP's for seamless

escalation of disaster response and execution of mutual aid.

Encourage participation by a broad range of emergency responders. Include other definitions as

appropriate. Consider global perspective, e.g., public works, private entities, medical personnel,

public transportation and others.

Make legislation opt-out. Most states have several hundred municipalities and other jurisdictions

within their borders. To attempt to get everyone on board on an opt-in agreement could take years

and never achieve a plurality of participation. By making legislation opt-out, everyone is a part of

the system the day it becomes law.

To the extent permitted by applicable law, include automatic renewal language if agreement

instead of legislation.

Agreements/legislation should mandate joint planning, training and exercise with liability

immunity as if it were an actual emergency.

Develop forms to facilitate requests for aid, record-keeping regarding movement of equipment and

personnel and reimbursement.

Require use of a standardized incident command/management system consistent with that used by

the state.

In addition to not affecting any existing agreements, should also allow for supplemental

agreements between participants.

Have a liability/immunity article.

Consider arbitration of disputes concerning reimbursement.

Be as concise as possible. Guidelines and procedures should be developed separately, but become

part of the legislations/agreement when adopted.

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REVISION 1

•

Establishment of a committee representative of all emergency preparedness and response

disciplines and other stakeholders to examine continual changes in emergency preparedness and

insure legislation/agreements meet the needs of disciplines/stakeholders. Committee may have

standing and authority to refer needs to legislature for rectification. Consider existing committees

representative of all stakeholders to determine if they may perform this function.

A reimbursement provision. This provision may include an off-set for any insurance proceeds

applicable to the costs claimed by the responding political subdivision. The insurance claims

process should not delay reimbursement. Reimbursement shall not duplicate any state or federal

assistance available for the costs.

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REVISION 1

APPENDIX Q

EMERGENCY OPERATIONS Planning (EOP) Guide

During a Level 2 and 3 Emergency, Group members provide support on a case-to-case base

and as requested by the AC/IC. Those Group members indicated by (*) will be expected to

respond for Level 2 emergencies. All Group members would be required to respond to all Level

1 emergencies. Additional personnel may be assembled as required for specific emergency

conditions.

Each department will develop a Departmental Emergency Plan to address emergency staffing,

emergency contacts, and contingency planning. Each unit provides advice to assist in

developing tribal contingency plans in anticipation of emergencies, as well as to recover from

the impact of the emergency. Units will also assemble for post – incident recovery operations.

Units/departments marked (*) will provide designated representatives to the EOC.

SPECIFIC FUNCTIONS AND ACTIVITIES:

Police – the Department of Public Safety/Tribal Police are trained and certified to respond to a

wide variety of criminal activities. Some responses may also require the assistance of the local

Police agencies to provide backup, supplemental, or specialized Police functions. The decision

to bring in external law enforcement support is at the sole discretion of this department.

Safety – The Tribal Emergency Manager is designated and trained to provide proper response

to chemical and environmental emergencies within the capabilities of Tribal resources, acts as

the chemical/environmental emergency advisor to the AC/IC, functions as an TCO/AC/IC,

and/or the EOC Supervisor and may liaison, as required, with external agencies to mitigate,

control, and recover from an emergency/disaster.

Medical – there is not a trained medical emergency response team for the Tribe, so response to

medical emergencies will be routed through the 911 dispatcher as necessary. In the event of a

disaster this plan will be activated.

Public Works – coordination of Tribal grounds, facilities, vehicles, and Tribal specific utilities

services at the scene of the emergency will be coordinated through the Director of Planning.

Fire – there is not a trained fire response team for the Tribe, so all fires fall under the jurisdiction

of JURISDICTION TCFD1. Upon their response on Tribal Property and/or to a Tribal asset, an

AC will be established and the will be a Tribal Representative. In the event an IC is necessary,

the AC can appoint the IC from TCFD1, complying with ICS. When transitioning from Response

to Recovery, the AC will retain responsibility for direct communication with the appropriate

parties, until other instructions are issued by the Executive Group.

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REVISION 1

Hazardous Materials – significant hazardous materials event, which are beyond the capability or

qualification of Tribal resources, require specialized response from the appropriate department

and/or agency. Hazardous Material events that result in a release or potential release into the

environment may also require the assistance of the Washington State EOC, who coordinates a

State response. During the response to and containment of hazardous materials incidents, the

Tribal AC/IC will coordinate all responding agencies and/or departments to include HAZMAT

Unit. The HAZMAT Unit Commander will closely liaison with the AC/IC to coordinate a safe and

efficient response and maximize available resources. The AC/IC will retain responsibility for

direct communication with the EMHSC, and has the authority to suspend any Tribal Operations

and order an evacuation of any tribal asset to protect people, property, and the environment.

WHEN ACTIVATED, THE FUNCTIONS BELOW, WILL BE FORMALLY ASSIGNED TO

SPECIFIC SECTIONS WITHIN TRIBAL GOVERNMENT; AND THE ADMINISTRATION

TRANSFERRED TO THE APPROPRIATE SECTION WITHIN THE ACO/ICP/EOC.

Utilities – in some incidents (e.g. involving natural gas, electrical, public water, and sewer) The

Director of Planning and the appropriate Tribal Sections, will coordinate or provide specialized

support directly related to the control of utility services (i.e. shut off and reestablishing), and

recovery from utility outages. However, any extended period of time (24+ hours) without a utility

constitutes a State of Disaster.

Transportation services may be required for relocation, movement of emergency response

personnel, and other aspects of emergency containment and recovery. Contingency plans must

be developed to prepare for efficient allocation of available vehicles. The coordination of

transportation services will be the responsibility of the AC/IC supported by the Resource

Management Section Chief.

Information Services (IS) (*) will provide communications via cellular telephones, computer

networks, and radios for all operations. In addition, IS will support the assessment of damage to

Tribal computer stations and assets, record damage and restoration via film for insurance and

historical purposes, and assist in establishing external communication links, e.g. telephone or

off-tribal computer networks.

Counseling services will advise the AC/IC and will provide trauma counseling for affected

members of the Tribal community. A representative of the Counseling Center will report to the

EOC for all Level 2 and 3 emergencies, and may be contacted, as appropriate, for some Level 1

emergencies.

Plans (*) are a resource that may be required for affected buildings and areas of the Tribe to

properly manage or control the incident. The Director of Planning and DCD will provide staffing

or other support to respond to this need as required for all levels of emergency response.

These plans will be made available at the EOC for Level 1 and 2 emergencies.

The Director of Health and Human Services (*) is a required resource for the EMHSC to provide

professional knowledge related to medical issues. Emergency Medical Services may be

provided by these tribal resources, but only when:

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REVISION 1

1. In accordance with standard operating procedures, or as prescribed in the department

Emergency Operations Plan.

2. Determined by the Confederated Tribes Of the Chehalis to be necessary. These activities will be

coordinated through either the AC, ACO, or the EOC.

3. Area Command Operations (ACO) will consist of finance and Administration, Planning, and

Logistics.

4. The EOC will provide the 4 functions; Coordination, Communications, Resource Management,

and Information Management.

Documentation (*) must include, all costs accumulated throughout the emergency in order to file

for recovery. As the scope of the emergency increases, so do the costs and the difficulty in

properly recording them. Costs may include direct and indirect personnel expenses, vehicle and

heavy equipment charges, supply and equipment purchases, contract and lease fees, and the

like. It is essential that personnel assignments to the EOC include specific responsibility to

account for these costs. Tribal Accounting will direct Administration and Finance and determine

which Departmental Emergency Plan(s) will include these requirements and procedures.

Additional documentation will include logging of events, activities, media releases, and other

essential information for full reconstruction of the event after the fact. All departmental plans will

be part of the Section EOPs.

Facilities (*) across the Tribe may be affected by the emergency, regardless of the level or

extent. Of course, the more serious the emergency, the more facilities and associated support

will be required. Each unit, Tribal Asset, and department shall include in their EOP for securing,

evacuating, and recovering all facilities within the scope of their responsibility. Physical Plant

planning must also include processes for providing essential support services, and personnel to

assist the Incident Commander as required. The appropriate Section will report to the EOC for

Level 2 and 3 emergencies in order to coordinate with the EMHSC.

Food Service (*) [When Assigned] may be required to support emergency response personnel,

the EMHSC, EOC, and supporting units. In some cases individuals may be stranded at Tribal

Assets as the result of a regional emergency (e.g. blizzard), and may require food service.

Contingency plans shall include provisions for providing this service from Tribal Assets to the

maximum extent feasible or to coordinate such services with outside agencies. (Coordinated by

the EMHSC and Emergency Manager)

Housing (*) [When Assigned] or sleeping facilities may be required to provide either respite for

emergency response personnel or shelter for stranded individuals. Plans should be prepared to

include both times when tribal assets may or may not be available. (Coordinated by Emergency

Manager).

Claims will normally be filed for insurance recovery or protection. Much of the information

required for these claims must be adequately documented during the course of the emergency

and properly submitted in the recovery phase. All Emergency Processes will comply with State

(RCW 38.52) and FEMA standards (Stafford Act), which will facilitate cost recovery guidelines

established by both Washington State and the Federal Government.

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REVISION 1

Procurement (*) of equipment, supplies and support services, in compliance with RCW 38.52

(Disaster Declaration), may require emergency contracts or provision for on-call resources; and

will comply with ICS is the responsibility of the Accounting Section.

Health and Human Services should anticipate the needs of individuals with physical and mental

limitations, to include Tribal Elders, in response to a variety of emergencies. Review of

Department Emergency Plans and related emergency procedures shall include verification that

the disabled are neither endangered nor neglected in emergencies. Has the ability to

authorize a Quarantine in part or whole tribal assets to protect community health.

Personnel (*) resources may be stretched to the limits. Full documentation and settlement of

pay issues, and staff augmentation or personnel services contracts all may be required. When

determined necessary the Tribal Disaster Reservists will be activated.

Copying Services (*)[When Assigned] may be required to provide multiple, short – notice

documents in support of both emergency management and recovery operations; in compliance

with ICS.

Tribal Legal (*) will be required to minimize the impact of the emergency and enhance recovery

efforts; and are assigned to the Information Management Section (Appendix D).

Finance may need to be prepared to provide assistance with short -term, creative methods to

“take care of business” and ensure emergency response and business operations are able to

continue until insurance reimbursements (if any) are available; in compliance with ICS.

Lead responsibility for specific ICP/EOC sections are assigned to specific department directors

(Appendix D).

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REVISION 1

APPENDIX R

TRANSITION FROM RESPONSE-TO-RECOVERY

RESPONSE

ICP

FIN/ADM

EOC

LOG

PLAN

COORD

RES

INFO

COMMO

DEACTIVATE

TRANSITION FROM RESPONSE-TO-RECOVERY (RTP)

RES

COORD

RECOVERY

RECOVERY TRANSITION PLAN (RTP)

ROC

COMPONENTS

RECOVERY OPES

CENTER

1. ICP Sections, when deactivating will complete a Recovery Transition Plan (RTP)

2. During RECOVERY:

-Logistics (LOG)

to Resource Management

(RES) Section

FIN/ADM

COORDSection TransitionsCOMMO

INFO

-Plan Section Transitions to Coordination (COORD) Section

3. Recovery Transition Plan (RTP) will consist of:

-Date and Time of Transition

-Activities In Progress

=Who, What, Where, When, How

-Activities Scheduled

=Who, What, Where, When, How

NOTE: Deactivating sectional assets, after transition, become available to the Recovery

Commander (RC) for reassignment.

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REVISION 1

RES

APPENDIX S

Tribal Emergency Operations Center

Location and Contact Information

EOC TELEPHONE NUMBER:

FAX NUMBER:

INFORMATION NUMBER (Tribal Status):

TRIBAL CENTER:

TRIBAL COORDINATION OFFICER / AREA COMMANDER

PRIMARY EOC LOCATION:

SECONDARY EOC LOCATION:

MAP INSERTED

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REVISION 1

This is a copy of a public record, reproduced as it was published. It is not legal advice, and it may not be the version a court would rely on. Check the official source before you cite it.