Privacy Act of 1974; System of Records

DEPARTMENT OF JUSTICE

[AAG/A Order No. 001-2007]

Privacy Act of 1974; System of Records

Pursuant to the provisions of the Privacy Act of 1974, 5 U.S.C. 552a, notice is given that the Department of Justice proposes to modify all of its systems of records, as identified in the list below.

On October 30, 2006, the Department modified all of its systems of records to include a new routine use that allows disclosure to appropriate persons and entities for purposes of response and remedial efforts in the event that there has been a breach of the data contained in the systems. 71 FR 63,354 (October 30, 2006).

In accordance with 5 U.S.C. 552a(e)(4) and (11), the public was given a 30-day period in which to comment; and the Office of Management and Budget (OMB), which has oversight responsibility under the Privacy Act, required a 40-day period in which to conclude its review of the systems.

As a result of comments received, the Department is making a minor modification to the language of the routine use in order to provide greater clarity. A concern was raised that the condition set forth in clause (1) of the routine use (“when (1) it is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised”) does not clearly identify precisely who has to suspect or confirm the compromise. While it was the intent of the drafters that it be the Department of Justice that must suspect or confirm the compromise, because that intent is expressed only implicitly in the routine use, the Department is modifying the language of the first condition to provide additional clarity.

A description of the modification to the Department's systems of records is provided below. In accordance with 5 U.S.C. 552a(r), the Department has provided a report to OMB and the Congress. The new routine use will be effective January 25, 2007.

Dated: January 22, 2007.

Lee J. Lofthus,

Assistant Attorney General for Administration.

Department of Justice Privacy Act notices and citations follow. An asterisk (*) designates the last publication of the complete document in the

Federal Register

.

DOJ-001

Accounting Systems for the Department of Justice

06-03-04 *

01-03-06

69 FR 31406 *

71 FR 142

DOJ-002

DOJ Computer Systems Activity & Access Records

12-30-99

64 FR 73585

DOJ-003

Correspondence Management Systems for the Department of Justice; Corrections

06-04-01 *

06-29-01

10-25-02

66 FR 29992 *

66 FR 34743

67 FR 65598

DOJ-004

Freedom of Information Act, Privacy Act, and Mandatory Declassification Review Requests and Administrative Appeals; Corrections

06-04-01 *

06-29-01

66 FR 29994*

66 FR 34743

DOJ-005

Nationwide Joint Automated Booking System (JABS)

09-07-06

71 FR 52821

DOJ-006

Personnel Investigation and Security Clearance Records for the Department of Justice

09-24-02 *

11-10-04

67 FR 59864 *

69 FR 65224

DOJ-007

Reasonable Accommodations for the Department of Justice

05-16-02

67 FR 34955

DOJ-008

Department of Justice Grievance Records

10-29-03 *

08-04-04

68 FR 61696 *

69 FR 47179

DOJ-009

Emergency Contact Systems for the Department of Justice

01-12-04

69 FR 1762

DOJ-010

Leave Sharing Systems

04-26-04 *

08-04-04

69 FR 22557 *

69 FR 47179

DOJ-011

Access Control System (ACS)

12-03-04

69 FR 70279

DOJ-012

Department of Justice Regional Data Exchange System (RDEX)

07-11-05 *

12-02-05

70 FR 39790 *

70 FR 72315

ASG-001

General Files System of the Office of the Associate Attorney General

04-27-04

69 FR 22872

ATF-001

Administrative Record System

01-24-03

68 FR 3551, 52

ATF-003

Criminal Investigation Report System

01-24-03

68 FR 3551, 53

ATF-006

Internal Security Record System

01-24-03

68 FR 3551, 55

ATF-007

Personnel Record System

01-24-03

68 FR 3551, 56

ATF-008

Regulatory Enforcement Record System

01-24-03

68 FR 3551, 58

ATF-009

Technical and Scientific Services Record System

01-24-03

68 FR 3551, 60

ATF-010

Training and Professional Development Record System

01-24-03

68 FR 3551, 62

ATR-001

Antitrust Division Expert Witness File

10-13-89

54 FR 42061

ATR-003

Index of Defendants in Pending and Terminated Antitrust Cases

10-10-95

60 FR 52690

ATR-004

Statements by Antitrust Division Officials (ATD Speech File)

10-10-95

60 FR 52691

ATR-005

Antitrust Management Information System (AMIS)—Time Reporter

10-17-88

53 FR 40502

ATR-006

Antitrust Management Information System (AMIS)—Monthly Report

02-20-98 *

03-29-01

63 FR 8659*

66 FR 17200

ATR-007

Antitrust Division Case Cards

10-10-95

60 FR 52692

ATR-009

Public Complaints and Inquiries File

11-17-80

45 FR 75902

ATR-009

Consumer Inquiry Index

09-30-77

42 FR 53396

ATR-014

Civil Investigative Demand (CID) Tracking System

10-10-95

60 FR 52694

BIA-001

Decisions of the Board of Immigration Appeals

02-04-83

48 FR 5331

BIA-002

Roster of Organizations and their Accredited Representatives Recognized by the Board of Immigration Appeals

11-17-80

45 FR 75908

BOP-001

Prison Security and Intelligence Record System

06-18-02

67 FR 41449

BOP-004

Inmate Administrative Remedy Record System

09-09-02

67 FR 57244

BOP-005

Inmate Central Records System

05-09-02

67 FR 31371

BOP-006

Inmate Trust Fund Accounts and Commissary Record System

03-15-02

67 FR 11711

BOP-007

Inmate Physical and Mental Health Record System

03-15-02

67 FR 11712

BOP-008

Inmate Safety and Accident Compensation Record System

06-18-02

67 FR 41452

BOP-009

Administrative Claims Record System

06-18-02

67 FR 41453

BOP-010

Access Control Entry/Exit System

04-08-02

67 FR 16760

BOP-011

Telephone Activity Record System

04-08-02

*

02-24-06

67 FR 16762

*

71 FR 9606

BOP-012

Office of Internal Affairs Investigative Records

02-28-02

67 FR 9321

BOP-013

Inmate Electronic Message Record System

11-06-05

70 FR 69594

BOP-014

Employee Assistance Program (EAP) Record System

7-31-00

65 FR 46739

BOP-015

Outside Employment Requests Records System

04-08-02

67 FR 16763

BOP-101

The National Institute of Corrections Technical Resource Provider Record System

03-02-00

65 FR 11342

BOP-103

National Institute of Corrections Academy Record System

12-16-99

64 FR 70286

BOP-104

National Institute of Corrections Mailing List & Information Center Contacts Records System

12-16-99

64 FR 70287

CIV-001

Civil Division Case File System

02-20-98

*

03-29-01

07-12-01

63 FR 8659

*

66 FR 17200

66 FR 36593

CIV-002

Civil Division Case File System: Customs Litigation

01-10-80

45 FR 2217

CIV-003

Office of Alien Property File System

09-30-77

42 FR 53324

CIV-004

Swine Flu Administrative Claim File System

09-28-78

43 FR 44708

CIV-005

Annuity Brokers List System

04-09-03

68 FR 17401

CIV-006

Consumer/Inquiry Investigatory System

10-17-88

53 FR 40506

CIV-008

September 11th Victim Compensation Fund of 2001 File System

12-21-01

66 FR 65991

COPS-001

Police Corps System

01-08-97

62 FR 1131

CRM-001

Central Criminal Division Index File and Associated Records

02-20-98

*

03-29-01

63 FR 8659

*

66 FR 17200

CRM-002

Criminal Division Witness Security File

12-11-87

52 FR 47186

CRM-003

File of Names Checked to Determine if those Individuals Have Been the Subject of an Electronic Surveillance

12-11-87

52 FR 47187

CRM-004

General Crimes Section, Criminal Division, Central Index File and Associated Records

12-11-87

52 FR 47190

CRM-005

Index to Names of Attorneys Employed by the Criminal Division, U.S. Department of Justice, Indicating the Subject of the Memoranda on Criminal Matters They Have Written

12-11-87

49 FR 47191

CRM-006

Information File on Individuals and Commercial Entities Known or Suspected of Being Involved in Fraudulent Activities

09-30-77

42 FR 53336

CRM-007

Name Card File on Criminal Division Personnel Authorized to have Access to the Central Criminal Division Records

12-11-87

52 FR 47192

CRM-008

Name Card File on Department of Justice Personnel Authorized to have Access to the Classified Files of the Department of Justice

12-11-87

52 FR 47193

CRM-012

Organized Crime and Racketeering Section, General Index File and Associated Records

11-26-90 *

03-29-01

55 FR 49147 *

66 FR 17200

CRM-014

Organized Crime and Racketeering Section, Intelligence and Special Services Unit, Information Request System

09-30-77

42 FR 53343

CRM-017

Registration and Propaganda Files Under the Foreign Agents Registration Act of 1938, As Amended

5-11-88

53 FR 16794

CRM-018

Registration Files of Individuals Who Have Knowledge of or Have Received Instruction or Assignment in Espionage, Counterespionage, or Sabotage Service or Tactics of a Foreign Government or of a Foreign Political Party

12-11-87

52 FR 47197

CRM-019

Requests to the Attorney General for Approval of Applications to Federal Judges for Electronic Interceptions

12-11-87

52 FR 47198

CRM-021

The Stocks and Bonds Intelligence Control Card File System

12-11-87

52 FR 47199

CRM-022

Witness Immunity Records

12-11-87

52 FR 47200

CRM-023

Weekly Statistical Report

01-10-80

45 FR 2195

CRM-025

Tax Disclosure Index File and Associated Records

12-11-87

52 FR 47202

CRM-026

International Prisoner Transfer Case Files/International Prisoner Transfer Tracking System

04-29-03

68 FR 22739

CRM-027

Office of Special Investigation (OSI) Displaced Persons Listings

12-11-87

52 FR 47204

CRM-028

Organized Crime Drug Enforcement Task Force Fusion Center System

10-18-04

69 FR 61403

CRS-001

Operational Data Information System

01-10-80

45 FR 2220

CRT-001

Central Civil Rights Division Index File and Associated Records

08-11-03 *

07-29-05

68 FR 47610, 11

70 FR 43904

CRT-003

Civil Rights Interactive Case Management System

08-11-03

68 FR 47610, 13

CRT-004

Registry of Names of Interested Persons Desiring Notifications of Submissions Under Section 5 of the Voting Rights Act

08-11-03

68 FR 47610, 14

CRT-007

Files on Employment Civil Rights Matters Referred by the Equal Employment Opportunity Commission

08-11-03

68 FR 47610, 15

CRT-009

Civil Rights Division Travel Reports

08-11-03

68 FR 47610, 16

DAG-003

Drug Enforcement Task Force Evaluation Reporting System

03-10-92

57 FR 8473

DAG-005

Master Index File of Names

10-21-85

50 FR 42606

DAG-006

Presidential Appointee Candidate Records System

10-21-85

50 FR 42607

DAG-007

Presidential Appointee Records System

10-21-85

50 FR 42608

DAG-008

Special Candidates for Presidential Appointments and Noncareer SES Positions Records System

8-31-94

59 FR 45005

DAG-009

Summer Intern Program Records System

10-21-85

50 FR 42611

DAG-010

United States Judge and Department of Justice Presidential Appointee Records

10-21-85

50 FR 42612

DAG-011

Miscellaneous Attorney Personnel Records

10-21-85

50 FR 42613

DAG-013

General Files System

3-10-92

57 FR 8475

DEA-001

Air Intelligence Program

12-11-87

52 FR 47206

DEA-INS-111

Automated Intelligence Records System (Pathfinder)

11-26-90

55 FR 49182

DEA-002

Clandestine Laboratory Seizure System (CLSS)

01-27-03

68 FR 3894

DEA-003

Automated Records and Consolidated Orders System/Diversion Analysis and Detection System (ARCOS/DADS)

08-17-04

69 FR 51104

DEA-005

Controlled Substances Act Registration Records (CSA)

12-11-87

52 FR 47208

DEA-008

Investigative Reporting and Filing System

10-17-96

61 FR 54219

DEA-010

Planning and Inspection Division Records

12-11-87

52 FR 47213

DEA-011

Operations Files

12-11-87

52 FR 47214

DEA-012

Registration Status/Investigation Records

12-11-87

52 FR 47215

DEA-013

Security Files

12-11-87

52 FR 47215

DEA-015

Training Files

12-11-87

52 FR 47217

DEA-017

Grants of Confidentiality Files (GCF)

12-11-87

52 FR 47218

DEA-020

Essential Chemical Reporting System

12-11-87

52 FR 47219

DEA-021

DEA Aviation Unit Reporting System

04-28-00

65 FR 24986

DEA-022

El Paso Intelligence Center (EPIC) Seizure System (ESS)

06-26-06

71 FR 36362

ENRD-001

Appraisers, Approved Attorneys, Abstractors and Title Companies Files Database System

02-23-00 *

10-20-05

65 FR 8989 *

70 FR 61159

ENRD-003

Environment & Natural Resources Division Case & Related Files System

02-23-00 *

10-20-05

65 FR 8990 *

70 FR 61159

EOIR-001

Records and Management Information System

05-11-04

66 FR 26179

EOIR-003

Practitioner Complaint/Disciplinary Files

09-10-99

64 FR 49237

FBI-001

National Crime Information Center (NCIC)

09-28-99

64 FR 52343

FBI-002

The FBI Central Records System

2-20-98*

03-29-01

63 FR 8671*

66 FR 17200

FBI-003

Bureau Mailing Lists

02-14-05

70 FR 7513

FBI-006

Electronic Surveillance (ELSUR) Indices

02-14-05

70 FR 7513, 14

FBI-007

FBI Automated Payroll System

10-05-93

58 FR 51874

FBI-008

Bureau Personnel Management System

10-5-93

58 FR 51875

FBI-009

Fingerprint Identification Records System (FIRS)

09-28-99

64 FR 52347

FBI-010

Employee Travel Vouchers and Individual Earning Records

12-11-87

52 FR 47248

FBI-011

Employee Health Records

10-5-93

58 FR 51875

FBI-012

Time Utilization Record-Keeping (TURK) System

10-5-93

58 FR 51876

FBI-013

Security Access Control System (SACS)

02-14-05

70 FR 7513, 16

FBI-014

FBI Alcoholism Program

12-11-87

52 FR 47251

FBI-015

National Center for the Analysis of Violent Crime (NCAVC)

10-05-93

58 FR 51879

FBI-016

FBI Counterdrug Information Indices System (CIIS)

06-09-94

59 FR 29824

FBI-017

National DNA Index System (NDIS)

07-18-96

61 FR 37495

FBI-018

National Instant Criminal Background Check System (NICS)

11-25-98*

12-14-00

01-22-01

03-01-01

63 FR 65223*

65 FR 78190

66 FR 6676

66 FR 12959

FBI-019

Terrorist Screening Records System

07-28-05*

12-02-05

70 FR 43715*

70 FR 72315

FBI Blanket Routine Uses

FBI established ten “blanket” routine uses (BRUs) to be applicable to more than one FBI system of records

06-22-01*

02-14-05

66 FR 33558*

70 FR 7513

FTTTF-001

Flight Training Candidates File System

06-10-02*

07-19-02

67 FR 39839*

67 FR 47570

INTERPOL-001

INTERPOL-United States National Central Bureau (USNCB) Records System

04-10-02

67 FR 17464

JMD-002

Controlled Substances Act Nonpublic Records

07-20-01

66 FR 38000

JMD-003

Department of Justice Payroll System

01-02-04

69 FR 107

JMD-006

Debt Collection Management System

11-12-93

58 FR 60055

JMD-009

Debt Collection Offset Payment System

06-19-97

62 FR 33438

JMD-016

Employee Assistance Program (EAP) Counseling and Referral Records

06-09-00*

09-01-04

65 FR 36718*

69 FR 53469

JMD-017

Department of Justice (DOJ) Employee Transportation Facilitation System

04-24-01

66 FR 20683

JMD-022

Department of Justice Consolidated Asset Tracking System (CATS)

05-19-06

71 FR 29170

JMD-023

Federal Bureau of Investigation Whistleblower Case Files

09-07-05

70 FR 53253

JMD-024

Attorney Student Loan Repayment Program Applicant Files

11-03-06

71 FR 64740

NDIC-001

National Drug Intelligence Center Data Base

04-26-93

58 FR 21995

OAG-001

General Files System

09-12-85

50 FR 37294

OIG-001

Office of the Inspector General Investigative Records System

03-10-92*

05-22-00

04-29-03

57 FR 8476*

65 FR 32125

68 FR 22741

OIG-004

OIG Employee Training Records

12-07-99

64 FR 68375

OIG-005

OIG Firearms Qualifications System

12-07-99

64 FR 68376

OIPR-001

Policy and Operational Records System

01-26-84

49 FR 3281

OIPR-002

Foreign Intelligence Surveillance Act Records System

01-26-84

49 FR 3282

OIPR-003

Litigation Records System

01-26-84

49 FR 3284

OJP-001

Equipment Inventory

10-05-93

58 FR 51879

OJP-004

Grants Management Information System

10-17-88

53 FR 40526

OJP-006

Congressional and Public Affairs System

12-11-87

52 FR 47276

OJP-007

Public Information System

11-17-80

45 FR 75936

OJP-008

Civil Rights Investigative System

10-17-88

53 FR 40528

OJP-009

Federal Advisory Committee Membership Files

10-17-88

53 FR 40529

OJP-010

Technical Assistance Resource Files

10-17-88

53 FR 40430

OJP-011

Registered Users File—National Criminal Justice Reference Service (NCJRS)

10-05-93

58 FR 51879

OJP-012

Public Safety Officers Benefits System

05-10-99

64 FR 25070

OJP-013

Denial of Federal Benefits Clearinghouse System (DEBAR)

05-10-99

64 FR 25071

OJP-014

Victims of International Terrorism Expense Reimbursement Program

08-07-06

71 FR 44709

OLC-001

Attorney Assignment Reports

09-04-85

50 FR 35879

OLC-002

Office of Legal Counsel Central File

09-04-85

50 FR 35878

OLP-002

United States Judges Records System

07-25-85

50 FR 30309

OLP-003

General Files System

09-12-85

50 FR 37299

OPA-001

Executive Clemency Case Files/Executive Clemency Tracking System

10-31-02

67 FR 66417

OPR-001

Office of Professional Responsibility Records Index

12-10-98*

11-27-02

04-20-04

63 FR 68299*

67 FR 70967

69 FR 21160

OSCW-001

Caselink Document Database for Office of Special Counsel—Waco

09-05-00

65 FR 53749

PAO-001

News Release, Document and Index System

09-30-77

42 FR 53364

PRC-001

Docket, Scheduling and Control

12-11-87

52 FR 47281

PRC-003

Inmate and Supervision Files

03-10-88

53 FR 7313

PRC-004

Labor and Pension Case, Legal File and General Correspondence System

10-17-88

53 FR 40533

PRC-005

Office Operation and Personnel System

10-17-88

53 FR 40535

PRC-006

Statistical, Educational and Developmental System

12-11-87

52 FR 47287

PRC-007

Workload Record, Decision Result, and Annual Report System

10-17-88

53 FR 40535

TAX-001

Criminal Tax Case Files, Special Project Files, Docket Cards, and Associated Records

03-07-06

71 FR 11446, 47

TAX-002

Tax Division Civil Tax Case Files, Docket Cards, and Associated Records

03-07-06

71 FR 11446, 49

TAX-003

Files of Applications for Attorney and Non-Attorney Positions with the Tax Division

03-07-06

71 FR 11446, 51

USA-001

Administrative Files

12-22-83

48 FR 56662

USA-002

A.U.S.A. Applicant Files

08-23-83

48 FR 38329

USA-003

Citizen Complaint Files

10-13-89

54 FR 42088

USA-005

Civil Case Files

02-20-98

*

03-29-01

63 FR 8659

66 FR 17200

USA-006

Consumer Complaints

10-13-89

54 FR 42090

USA-007

Criminal Case Files

02-20-98*

12-21-99

03-29-01

63 FR 8659*

64 FR 71499

66 FR 17200

USA-009

Kline District of Columbia and Maryland Stock and Land Fraud Inter-relationship Filing System

10-13-89

54 FR 42093

USA-010

Major Crimes Division Investigative Files

10-13-89

54 FR 42094

USA-011

Prosecutor’s Management Information System (PROMIS)

10-13-89

54 FR 42095

USA-012

Security Clearance Forms for Grand Jury Reporters

02-04-83

48 FR 5386

USA-013

U.S. Attorney, District of Columbia Superior Court Division, Criminal Files

10-13-89

54 FR 42097

USA-014

Pre-Trial Diversion Program Files

08-23-83

48 FR 38344

USA-015

Debt Collection Enforcement System

07-25-06

71 FR 42118

USA-016

Assistant United States Attorney Applicant Records System

03-10-92

57 FR 8487

USA-017

Appointed Assistant United States Attorneys Personnel System

03-10-92

57 FR 8488

USA-018

United States Attorneys' Office Giglio Information Files

12-01-00

65 FR 75308

USA-020

Employee Assistance Program (EAP) Counseling and Referral Records

03-20-01

66 FR 15755

USM-001

United States Marshals Service Badge and Credentials File

11-08-99

64 FR 60832, 33

USM-002

United States Marshals Service Internal Affairs System

11-08-99

64 FR 60832, 34

USM-003

United States Marshals Service Prisoner Transportation System

09-06-91

56 FR 44101

USM-004

Special Deputation Files

11-08-99

64 FR 60832, 35

USM-005

U.S. Marshals Service Prisoner Processing and Population Management/Prisoner Tracking System (PPM/PTS)

04-28-04

69 FR 23213

USM-006

United States Marshals Service Training Files

11-08-99

64 FR 60832, 38

USM-007

Warrant Information Network (WIN)

11-08-99

64 FR 60832, 39

USM-008

Witness Security Files Information System

11-08-99

64 FR 60832, 40

USM-009

Inappropriate Communications/Threat Information System

11-08-00

64 FR 60832, 41

USM-010

Judicial Facility Security Index System

11-08-99

64 FR 60832, 42

USM-011

Judicial Protection Information System

11-08-99

64 FR 60832, 43

USM-013

U.S. Marshals Service Administration Proceedings, Claims and Civil Litigation Files

11-08-99

64 FR 60832, 45

USM-015

U.S. Marshals Service (USMS) Employee Assistance Program (EAP) Records

11-08-99

64 FR 60832, 47

USM-016

U.S. Marshals Service (USMS) Key Control Record System

11-08-99

64 FR 60832, 48

USM-017

Judicial Security Staff Inventory

11-08-99

64 FR 60849, 50

USM-018

Alternative Dispute Resolution (ADR) Files and Database Tracking System

11-08-99

64 FR 60849, 51

USM-019

Merit Promotion Open Season Records System (MPOS)

05-23-06

71 FR 29668

UST-001

Bankruptcy Case Files and Associated Records

10-11-06

71 FR 59818, 19

UST-002

Bankruptcy Trustee Oversight Records

10-11-06

71 FR 59818, 22

UST-003

U.S. Trustee Program Timekeeping Records

10-11-06

71 FR 59818, 24

UST-004

United States Trustee Program Case Referral System

10-11-06

71 FR 59818, 25

UST-005

Credit Counseling and Debtor Education Files and Associated Records

10-11-06

71 FR 59818, 27

Routine Uses of Records Maintained in the System, Including Categories of Users and the Purposes of Such Uses:

To appropriate agencies, entities, and persons when (1) The Department suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) the Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.

[FR Doc. E7-1176 Filed 1-24-07; 8:45 am]

BILLING CODE 4410-FB-P