Cooperative Agreements for Capacity-Building Assistance (CBA) to Community-Based Organizations Serving African American Populations Heavily Affected by the Human-Immunodeficiency Virus (HIV); Notice of Availability of Funds

Federal RegisterJun 2, 1999

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DEPARTMENT OF HEALTH AND HUMAN SERVICES

Centers for Disease Control and Prevention

[Program Announcement 99095]

Cooperative Agreements for Capacity-Building Assistance (CBA) to

Community-Based Organizations Serving African American Populations

Heavily Affected by the Human-Immunodeficiency Virus (HIV); Notice of

Availability of Funds

A. Purpose

The Centers for Disease Control and Prevention (CDC) announces the

availability of Fiscal Year (FY) 1999 funds for cooperative agreements

with non-governmental minority organizations to develop and implement

regionally structured and focused capacity-building assistance for CDC-

funded community-based organizations (CBOs) providing HIV prevention

services to African-Americans and for African-American community

stakeholders. For the purpose of this program announcement, community

stakeholders are individuals who have an interest in preventing HIV in

a community and are potential or actual agents of change. The purpose

of this program announcement is to provide capacity-building assistance

that will sustain, improve, and expand HIV prevention services for

African-American individuals whose behavior places them at risk for HIV

and other sexually transmitted diseases (STDs).

This program addresses the ``Healthy People 2000'' priority areas

of Educational and Community-Based Programs, Human Immunodeficiency

Virus (HIV) Infection, and Sexually Transmitted Diseases (STDs).

The purpose of this program is to serve four regional groups as

follows:

Northeast Region: CT, MA, ME, NH, NJ, NY, PA, RI, VT, PR, U.S. Virgin

Islands

Midwest Region: IL, IN, IA, KS, MI, MN, MO, NE, ND, OH, SD, WI

South Region: AL, AR, D.C., DE, FL, GA, KY, LA, MD, MS, NC, OK, SC, TN,

TX, VA, WV

West Region: AK, AZ, CA, CO, HI, ID, NV, NM, OR, MT, UT, WA, WY

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The goals for this program are as follows:

1. Improve the capacity of CBOs serving African-Americans to

develop and sustain organizational infrastructures to support their

program services and interventions.

2. Improve the capacity of CBOs serving African-Americans to

design, develop, implement, and evaluate effective HIV prevention

interventions.

3. Improve the capacity of CBOs serving African-Americans to

mobilize African-American communities to increase their awareness,

leadership, participation and support for HIV prevention.

4. Enhance the capacity of CBOs serving African-Americans to

effectively participate in, and improve the responsiveness of the HIV

prevention community planning process to the HIV prevention needs of

African-Americans.

5. Enhance the capacity of African-American community stakeholders

to provide leadership and support for HIV prevention.

Capacity-Building Assistance will be provided in two categories (A

and B). Category A includes capacity-building assistance in (1)

Organizational Infrastructure Development and Assessment, and (2)

Intervention Design, Development, Implementation, and Evaluation.

Category B includes capacity-building assistance in (1) Community

Capacity-Building for HIV Prevention, and (2) HIV Prevention Community

Planning Effectiveness and Participation. For additional information,

refer to the Addendum to this program announcement.

B. Eligible Applicants

Eligible applicants for Category A are: (1) A national minority

organization serving all four regions either independently or as the

lead agency within a coalition; or (2) a lead regional minority

organization within a coalition of regional minority organizations

representing and serving all four regions.

Eligible applicants for Category B are (1) A national minority

organization serving up to four regions either independently or as the

lead agency within a coalition; or (2) a regional minority organization

serving one region either independently or as the lead agency within a

coalition; or (3) a local minority organization as the lead agency

within a coalition serving one region.

Note: Applicants that meet the eligibility requirements for

Categories A and B may apply for both under separate applications.

The lead agency must be the legal applicant and all applicants must

meet the following criteria:

1. Have a copy of a currently valid IRS Tax Determination letter

stating that the organization is a 501(c)3.

2. If applying for Category A, have a documented and established 3-

year record of service to community-based organizations serving

African-Americans. If applying for Category B, applicants must meet the

criteria for Category A and must also have a documented and established

3-year record of service to African-American communities or an African-

American sub-population heavily affected by HIV. Acceptable

documentation for both Category A and B includes letters of support,

agency annual reports, client satisfaction survey summaries, and

memoranda of agreement.

3. Have a governing body composed of greater than 50 percent

African-American members.

4. Have 50 percent of key positions in the applicant organization,

including management, supervisory, administrative, and service

positions filled by African-American persons (for example, executive

director, program director, fiscal director, trainer, technical

assistance provider, curricula development specialist, or group

facilitator).

Note: Pub. L. 104-65 states that an organization described in

section 501(c)(4) of the Internal Revenue Code of 1986 that engages

in lobbying activities is not eligible to receive Federal funds

constituting an award, grant, cooperative agreement, contract, loan,

or any other form.

C. Availability of Funds

In Category A, approximately $1.55 million is expected to be

available in FY 1999 to fund one program. In Category B, approximately

$1 million is expected to be available in FY 1999 to fund up to four

programs with an average award of $225,000, and a range from $100,000

to $1 million. It is expected that the awards will begin about

September 1999 and will be made for a 12-month budget period within a

project period of up to five years.

Funding estimates may change based on the availability of funds,

scope and quality of the applications received, appropriateness and

reasonableness of the budget justifications, and proposed use of

project funds.

Continuation awards for a new 12 month budget period within an

approved project period may be made on the basis of the availability of

funds and satisfactory progress towards accomplishing stated objectives

as evidenced by required reports. Satisfactory progress will also be

determined through site visits by CDC representatives and the quality

of future program plans. Proof of continued eligibility will be

required with the noncompeting continuation application.

Use of Funds

These federal funds may not supplant or duplicate existing funding.

The applicant must perform a substantial portion of the program

activities and can not serve as merely a fiduciary agent. Applications

requesting funds to support only managerial and administrative

functions will not be accepted.

Funds available under this announcement must support assistance

that increases the capacity of CBOs to expand and sustain effective HIV

prevention for African-American individuals whose behavior places them

at high risk for HIV and other STDs.

No funds will be provided for direct patient care, including

substance abuse treatment, and medical treatment or medications.

Note: Before using funds awarded through this cooperative

agreement to develop HIV prevention materials, recipients must check

with the CDC National Prevention Information Network (NPIN) to

determine if suitable materials are already available. Also,

materials developed by recipients must be made available for

dissemination through the CDC NPIN.

CDC's National Prevention Information Network (NPIN) maintains a

collection of HIV, STD and TB resources for use by organizations and

the public. Successful applicants will be contacted by NPIN to obtain

information on program resources for use in referrals and resource

directories. Also, grantees should send three copies of all educational

materials and resources developed under this grant for inclusion in

NPIN's databases.

NPIN also makes available information and technical assistance

services for use in program planning and evaluation. For further

information on NPIN services and resources, contact NPIN at 1-800-458-

5231; visit their web site: www.cdcnpin.org or send requests by fax to

1-888-282-7681. (TTY users: 1-800-243-7012).

Funding Priorities

In making awards, CDC's priorities for funding will be given to:

(1) Ensuring capacity-building assistance in both Categories A and

B for all four regions identified in the introduction of this

announcement; and

(2) Ensuring that funding for capacity-building assistance is

distributed in proportion to the disease burden for

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African American populations in each region.

Interested persons are invited to comment on the proposed funding

priority. All comments received within 30 days after publication in the

Federal Register will be considered before the final funding priority

is established. If the funding priority changes because of comments

received, a revised announcement will be published in the Federal

selections are made. Address comments to the Grants Management

Specialist identified in the ``Where to Obtain Additional Information''

section of this announcement.

D. Program Requirements

In conducting activities to achieve the purpose of this program,

the recipient will be responsible for the activities under 1.

(Recipient Activities for Category A) or 2. (Recipient Activities for

Category B). CDC will be responsible for activities specified under 3.

(CDC Activities).

1. Recipient Activities for Category A

a. Create a regionally-based resource network that includes the

applicant's current and proposed staff, a consultant retainer system or

pool, and may include a coalition, and collaborative relationships.

b. Ensure the effective and efficient provision of capacity-

building assistance in the following areas: Organizational

Infrastructure Development and Assessment, and Intervention Design,

Development, Implementation, and Evaluation. These services are to be

provided through the use of the following mechanisms: Information

Transfer, Skills Building, Technical Consultation, Technical Services,

and Technology Transfer. See Addendum for additional information.

c. Ensure that capacity-building assistance is allocated according

to priority needs of CBOs serving highly affected sub-populations, such

as men who have sex with men (MSM); gay, lesbian, bisexual, and

transgender youth (GLBT Youth); high risk heterosexuals (HRH) including

youth, men, and women; injection drug users and other substance abusers

(IDU/SA); and incarcerated, soon-to-be-released and released persons.

d. Develop and implement a plan for targeting, engaging, and

maintaining long term capacity-building relationships with CDC-funded

community based organizations serving African-American populations. The

plan should include strategies for conducting ongoing needs assessments

and developing tailored capacity building packages to be delivered over

the course of the project period.

e. Develop and implement a system that responds to capacity-

building assistance requests. This system must include mechanisms for

conducting needs assessments, prioritizing capacity-building assistance

requests, linking requests to other capacity-building resources

(including those funded under Category B), assigning and evaluating

consultants and agency personnel, delivering services, reporting on

service delivery, and conducting quality assurance.

f. Develop a standardized system for tracking, assessing and

documenting all capacity-building assistance requests and delivery with

CDC assistance as needed.

g. Incorporate cultural competency and linguistic and educational

appropriateness into all capacity-building activities.

h. Develop and implement an effective strategy for marketing

capacity-building assistance.

i. Participate in a CDC-coordinated capacity-building network.

j. Coordinate program activities with appropriate national,

regional, state, and local HIV prevention programs and community

planning groups to prevent duplication of efforts and optimize use of

resources.

k. Monitor and evaluate the accomplishment of program objectives,

and the process of capacity-building assistance.

l. Facilitate the dissemination of information about successful

capacity-building assistance strategies and ``lessons learned'' through

peer-to-peer interactions, meetings, workshops, conferences, and

communications with CDC project officers.

m. Participate in CDC coordinated train-the-trainer opportunities.

n. Adhere to CDC policies for securing approval for CDC sponsorship

of conferences.

o. Develop a strategy for obtaining additional resources from non-

CDC sources to supplement the program conducted through this

cooperative agreement and to enhance the likelihood of its continuation

after the end of the project period.

2. Recipient Activities for Category B

a. Conduct regional community needs and resource assessments around

issues related to HIV prevention, leadership development, and community

mobilization.

b. Develop a regional plan of action to mobilize community and

agency resources to meet priority needs related to Community Capacity-

Building for HIV prevention.

c. Develop a regional plan of action to provide capacity-building

assistance in HIV Prevention Community Planning Effectiveness and

Participation.

d. Provide capacity-building assistance to CBOs serving African-

Americans and to African-American community stakeholders in the

following areas: Community Capacity-Building for HIV Prevention, and

HIV Prevention Community Planning Effectiveness and Participation.

These services are to be provided through the use of the following

mechanisms: Information Transfer, Skills Building, Technical

Consultation, Technical Services and Technology Transfer. See Addendum

for additional information.

e. Develop and implement a plan for targeting, engaging, and

maintaining long term capacity-building relationships with CBOs serving

African-American populations and African-American community

stakeholders. The plan should include strategies for conducting ongoing

CBO and HIV prevention stakeholder needs assessments related to areas

listed in section d above. The plan should also include the strategy

for developing tailored capacity building packages to be delivered over

the course of the project period.

f. Develop a strategy that includes forming a regional community

advisory board which includes CDC-funded CBOs, members of the target

population(s), and community representatives and other HIV prevention

stakeholders. This community advisory board should be involved with

providing input into the overall direction of the proposed program and

in assessing the proposed program's communication, linkages,

performance, and services to the target population.

g. Ensure that capacity-building assistance is allocated according

to priority capacity-building assistance needs of CBOs and highly

affected African-American communities and sub-populations, such as men

who have sex with men (MSM); gay, lesbian, bisexual and transgender

youth (GLBT Youth); high risk heterosexuals (HRH) including youth, men,

and women; injection drug users and other substance abusers (IDU/SA);

and incarcerated, soon-to-be-released and released persons.

h. Develop and implement a system that responds to requests for

assistance in Community Capacity-Building; HIV Prevention Community

Planning Participation and Effectiveness; and other types of capacity-

building

[[Page 29649]]

assistance from CBOs and African-American community stakeholders. This

process must include mechanisms for conducting needs assessments,

prioritizing requests, assigning staff or consultants, linking requests

(where appropriate) to the retainer consultant system funded under

Category A, delivering services, reporting on service delivery, and

conducting quality assurance.

i. Develop a standardized system for tracking, assessing and

documenting all capacity-building assistance requests and delivery with

CDC assistance as needed.

j. Incorporate cultural competency and linguistic and educational

appropriateness into all capacity-building activities.

k. Develop and implement an effective strategy for marketing

capacity-building assistance and services.

l. Participate in a CDC-coordinated capacity-building network.

m. Coordinate program activities with appropriate national,

regional, state, and local HIV prevention programs and community

planning groups to prevent duplication of efforts and optimize use of

resources.

n. Monitor and evaluate the accomplishment of program objectives,

and the process of capacity-building assistance.

o. Facilitate the dissemination of information about successful

capacity-building assistance strategies and ``lessons learned'' through

peer-to-peer interactions, meetings, workshops, conferences, and

communications with CDC project officers.

p. Participate in CDC coordinated train-the-trainer opportunities.

q. Adhere to CDC policies for securing approval for CDC sponsorship

of conferences.

r. Develop a strategy for obtaining additional resources from non-

CDC sources to supplement the program conducted through this

cooperative agreement and to enhance the likelihood of its continuation

after the end of the project period.

3. CDC Activities:

a. Serve as the coordinator for CDC's capacity-building programs,

which will include organizations providing capacity-building assistance

under this program announcement.

b. Provide recipients with consultation in planning, developing,

managing, and evaluating capacity-building services. CDC will provide

consultation and assistance both directly through CDC and indirectly

through contractors; national, regional and local organizations; and

peer-to-peer assistance from CDC-funded partners.

c. Provide up-to-date scientific information on the risk factors

for HIV infection, prevention measures, and program strategies for

prevention of HIV infection.

d. Facilitate and promote collaboration through the exchange of

program information, coalition maintenance strategies, and technical

assistance among CBOs; State and local health departments; HIV

prevention community planning groups; national, regional, and local

organizations; and other HIV prevention partners.

e Support train-the-trainer opportunities that enhance capacity-

building assistance delivery systems.

f. Facilitate and collaborate in the dissemination of successful

capacity-building strategies and ``lessons learned'' through meetings

of grantees, workshops, conferences, and communications.

g. Work with recipients to standardize a system for tracking and

reporting all capacity-building assistance requests and delivery.

h. Monitor the recipient's performance of program activities,

protection of client confidentiality, and compliance with federally

mandated requirements.

i. Coordinate an evaluation of the overall capacity-building

assistance program.

E. Application Content

Use the information in the Program Requirements, Other

Requirements, and Evaluation Criteria sections to develop the

application content. Your application will be evaluated on the criteria

listed, so it is important to follow them in laying out your program

plan.

The narrative should be no more than 48 pages. Number each page

clearly, and provide a complete index to the application and its

appendices. Please begin each separate section of the application on a

new page. The original and each copy of the application set must be

submitted unstapled and unbound. All material must be typewritten,

single spaced, with a font of 10 pitch or 12 point on 8\1/2\'' by 11''

paper, with at least 1'' margins, headings and footers, and printed on

one side only. Materials which should be part of the basic plan will

not be accepted if placed in the appendices.

In developing the application, you must follow the format and

instructions below:

1A. Format for Category A

a. Abstract

b. Long-term Goals

c. Organizational History and Capacity

(1) Organizational Structure

(2) History Providing Capacity-Building Assistance to CBOs serving

African-American Populations and African-American Communities

(3) Capacity for Cultural Competence

(4) Current Capability in Providing Capacity-Building Assistance

(5) Experience Creating and Maintaining Consultant Retainer Systems

or Pools and Working with Coalitions

(6) Current Collaborations

d. Assessing the Need for Capacity-Building Assistance

(1) Characteristics of African-American Population(s)

(2) Capacity-Building Priority Needs

(3) Use of HIV Comprehensive Plans

e. Program Plan

(1) Involvement of Local CBOs

(2) Objectives

(3) Plan of Operation

(4) Coordination and Collaboration

(5) Timeline

f. Program Evaluation Plan

g. Communication and Dissemination Plan

h. Plan for Acquiring Additional Resources

i. Budget and Staffing Breakdown and Justification

(1) Detailed Budget

(2) Mechanisms for Use of Funds

(3) Staffing Plan

j. Training and Technical Assistance Plan

k. Attachments

1B. Instructions for Category A

a. Abstract (not to exceed 3 pages) Briefly summarize the

following:

(1) The type of organization (national or regional) and, if

national, whether applying independently or with a coalition

(2) Organizational structure, philosophy, mission, history

(3) Long term goals of the proposed project

(4) Overview of plan of operation

(5) Overview of plan for collaboration and coordination with other

capacity-building service providers, state and local health

departments, and community planning groups

(6) Composition of proposed coalition (where appropriate)

(7) Future year activities.

b. Long-term Goals (not to exceed 1 page) Describe the broad

capacity-building goals that your proposed program aims to achieve over

the course of the project period.

c. Organizational History and Capacity (not to exceed 10 pages)

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(1) Describe your existing organizational structure, including the

role, responsibilities, and racial/ethnic composition of board of

directors; board committee structure (including advisory board); board

recruitment and training process; organizational management,

administrative, and program components; constituent or affiliate

organizations or networks; and how the organizational structure offers

the ability to provide capacity-building assistance.

(2) Describe your organization's history providing capacity-

building assistance to CBOs and other types of organizations serving

the HIV prevention needs of African-American populations.

(3) Describe your organization's capability in providing services

that respond effectively to the cultural, gender, environmental,

social, and multilingual characteristics of CBOs serving African-

American populations. Include a description of the types of services

provided and a list summarizing culturally, linguistically, and

developmentally appropriate curricula and materials.

(4) Describe your organization's capability in developing and

implementing capacity-building assistance programs, strategies, or

activities (refer to recipient activities section), and in developing

and implementing programs similar to the one proposed in this program

announcement.

(5) Describe your organization's experience or capability in

creating a consultant retainer system or pools and, if appropriate,

experience working with a coalition(s).

(6) Describe your experience in collaborating and coordinating with

governmental and non-governmental organizations, including national or

regional agencies or organizations, State and local health departments,

community planning groups, State and local non-governmental

organizations that provide HIV prevention services, and State and local

criminal justice systems (prisons, jails, detention centers, halfway

houses, etc.), and national African-American correctional health

organizations (e.g., African American Correctional Officers

Association).

d. Assessing the Need for Capacity-Building Assistance (not to

exceed 5 pages)

(1) Describe the demographics of the African-American populations

across the four regions. Describe the impact of the AIDS epidemic on

these populations and any specific environmental, social, cultural, or

linguistic characteristics which will be considered in your capacity-

building strategy.

(2) Describe the capacity-building priority needs of CBOs serving

the African-American populations described above. Describe the process

for determining these needs by addressing areas such as: the use of

epidemiologic and other data, resource inventories, regional needs

assessments, and the use of gap analyses.

(3) Describe how your proposed program complements the HIV

comprehensive plans in these regions.

e. Program Plan (not to exceed 20 pages)

Describe your proposed program, including:

(1) Involvement of CDC-funded CBOs: Describe how CDC-funded CBOs

within the four regions will be involved in evaluating and providing

input into activities and services provided by the proposed program

throughout the project period.

(2) Objectives: Provide specific, realistic, time-phased, and

measurable objectives to be accomplished during the first budget

period. Describe how these objectives relate to the goals described in

this announcement. Describe possible barriers to or facilitators for

reaching these objectives.

(3) Plan of Operation: Describe the following: (a) The strategies

(in detail) that will be used and activities that will be conducted to

meet the proposed goals and objectives and to complete all the required

recipient activities (including the provision of services through the

use of the ``capacity-building assistance delivery mechanisms''); (b)

the process for responding to capacity-building assistance requests,

include in your description how you will: (i) Conduct needs

assessments, (ii) prioritize requests to place major emphasis on

assistance to CBOs serving African-American sub-populations most

heavily affected by HIV, (iii) make referrals to other capacity-

building providers (when appropriate), (iv) assign consultants, (v)

deliver services, (vi) report on service delivery, and (vii) conduct

quality assurance; (c) how your organization will ensure that

assistance provided will be culturally competent, sensitive to issues

of sexual and gender identity, developmentally appropriate,

linguistically-specific, educationally appropriate and targeted to the

needs of CBOs serving African-Americans; (d) how your organization will

market program services; (e) how your organization will develop the

retainer consultant pool; (f) how the proposed program will be managed

and staffed, including the fiscal, administrative, managerial, and

personnel infrastructure and resources that will be used to support the

proposed capacity-building program; (g) the placement of the program

within your organizational structure and the space that will be used to

house the proposed program staff; (h) the equipment and information

management systems that could be used to maintain information related

to this announcement; and (i) the respective roles and responsibilities

of your organization and those of each coalition member performing any

of the proposed activities or functions.

(4) Coordination and Collaboration: Describe how you will

coordinate and collaborate with other national, regional, state, and

local governmental and nongovernmental organizations and HIV prevention

providers (see Addendum for examples of collaborating agencies).

(5) Timeline: Provide a timeline that identifies major

implementation phases and assigns approximate dates for inception and

completion.

f. Program Evaluation Plan (not to exceed 5 pages).

Describe your plan for monitoring progress to determine if the

objectives are being achieved and demonstrating that the methods used

to deliver the proposed capacity-building services are effective and

efficient. At a minimum, the plan should (1) outline strategies for

implementing process evaluation of capacity building activities to

determine if the process objectives are being achieved, (2) outline

strategies for outcome monitoring to determine if the services and

methods used to deliver the services are effective and efficient, (3)

describe what data will be collected and how this data will be

collected, analyzed, and used to evaluate and improve the program, and

(4) specify the persons responsible for designing and implementing

evaluation activities, collecting and analyzing data, and reporting

findings.

g. Communication and Dissemination Plan (not to exceed 2 pages).

Describe how you will share successful approaches and ``lessons

learned'' with other organizations.

h. Plan for Acquiring Additional Resources (not to exceed 2 pages).

Describe your plan for obtaining additional resources from other

(non-CDC) sources to supplement the program conducted through this

cooperative agreement and to increase the likelihood of its

continuation after the end of the project period.

i. Budget and Staffing Breakdown and Justification.

(1) Provide a detailed budget for each proposed activity. Justify

all operating

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expenses in relation to the stated objectives and planned activities.

CDC may not approve or fund all proposed activities. Be precise about

the program purpose of each budget item and itemize calculations

wherever appropriate.

(2) For contracts contained within the application budget, identify

the contractor, if known; describe the services to be performed;

justify the use of a third party; and provide a breakdown of and

justification for the estimated costs of the contracts; the kinds of

organizations or parties to be selected; the period of performance; and

the method of selection.

(3) Describe in detail each existing or proposed position by job

title, function, general duties, and activities. Include the level of

effort and allocation of time for each project activity by staff

positions, job title, function, general duties and activities, annual

salary/rate of pay, and percentage of time spent on this program.

Note: If indirect costs are requested, you must provide a copy

of your organization's current negotiated Federal indirect cost rate

agreement. In the absence of an indirect cost rate agreement, the

recipient may request, with detailed justification, a maximum of 10

percent for the executive director. This limitation also applies to

contracts and coalitions. If the organization has an indirect rate

that includes the executive director's salary, no additional funds

will be provided. Funds will not be provided for the salary of an

executive director that is also a member of the organization's Board

of Directors.

j. Training and Technical Assistance Plan (not scored).

Describe areas in which you anticipate a need for technical

assistance in designing, implementing, and evaluating your proposed

program and how you will obtain this technical assistance. Describe

anticipated staff training needs related to the proposed program and

how these needs will be met.

k. Attachments

(1) Proof of Eligibility.

Applicants should provide a separate section within the Attachments

section that is entitled Proof of Eligibility to include the documents

listed below. Failure to provide the required documentation will result

in disqualification.

i. IRS determination letter of your organization's 501(c)(3) tax--

exempt status.

ii. Evidence of a 3-year record of service to African-American

community-based organizations.

iii. Section of Bylaws or Agency Charter that indicates

organization's national or regional scope of work.

iv. A list and organizational chart of the members of your

governing body along with their positions on the board, their expertise

in working with or providing services to the proposed target

population, and their racial/ethnic backgrounds. Submission of

information regarding the HIV status or other confidential information

regarding individuals is optional, but must not be linked to a specific

individual.

v. A list and an organizational chart of existing and proposed

staff for this program, their race/ethnicity, their area of expertise,

and relevant experience. Include resumes (not to exceed 2 pages per

person).

(2) Other Attachments.

i. A list of all collaborating or coordinating entities and

memoranda of agreement as evidence of these established or agreed-upon

collaborative or coordinating relationships. Memoranda of agreement

should specifically describe the proposed collaborative activities.

Evidence of continuing collaboration must be submitted each year to

ensure that the collaborative relationships are still in place.

ii. Description of coalition organizations and original signed

letters from the chief executive officers of each organization assuring

their understanding of the intent of this program announcement, the

proposed program, their role in the proposed program, and the

responsibilities of recipients.

iii. A list summarizing services currently delivered and

culturally, linguistically, and developmentally appropriate curricula

and materials.

iv. A description of any funding being received from CDC or other

sources to conduct similar activities which includes:

(a) A summary of funds and income received to conduct capacity-

building assistance programs. This summary must include the name of the

sponsoring organization/source of income, level of funding, a

description of how the funds have been used, and the budget period. In

addition, identify proposed personnel devoted to this project who are

supported by other funding sources and the activities they are

supporting.

(b) A summary of the objectives and activities of the funded

programs described above.

be used differently or in ways that will expand upon the funds already

received, applied for, or being received.

(d) An assurance that the funds being requested will not duplicate

or supplant funds received from any other Federal or non-Federal

source. CDC awarded funds can be used to expand or enhance services

supported with other Federal or non-Federal funds.

v. Independent audit statements from a certified public accountant

for the previous 2 years.

vi. A copy of your organization's current negotiated Federal

indirect cost rate agreement, if applicable.

2A. Format for Category B

a. Abstract.

b. Long-term Goals.

c. Organizational History and Capacity.

(1) Organizational Structure

(2) History Providing Community Capacity-Building and Other

Capacity-Building Assistance to CBOs Serving African-American

Populations and African-American community stakeholders.

(3) Capacity for Cultural Competence.

(4) Current Capability in Providing Capacity-Building Assistance.

(5) Experience Working with Coalitions (where appropriate) and

Current Collaborations.

d. Assessing the Need for Community Capacity-Building and HIV

Prevention Community Planning Effectiveness and Participation

(1) Characteristics of African-American Population(s) and

Communities

(2) Capacity-building Needs

e. Program Plan

(1) Involvement of CDC-Funded CBOs and African-American community

stakeholders

(2) Objectives

(3) Plan of Operation

(4) Coordination/Collaboration

(5) Timeline

f. Program Evaluation Plan

g. Communications/Dissemination Plan

h. Plan for Acquiring Additional Resources

i. Budget and Staffing Breakdown and Justification

(1) Detailed Budget

(2) Mechanisms for Use of Funds

(3) Staffing Plan

j. Training and Technical Assistance Plan.

k. Attachments.

2B. Instructions for Category B

a. Abstract (not to exceed 3 pages).

Briefly summarize the following:

(1) Region(s) applying for and the type of organization (national,

regional, or local) and, if national or regional, whether applying

independently or with a coalition.

(2) Organizational structure, philosophy, mission, history.

(3) Long term goals of the proposed project.

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(4) Overview of plan of operation.

(5) Overview of plan for collaboration and coordination with other

capacity-building service providers, state and local health

departments, and community planning groups.

(6) Composition of proposed coalition (where appropriate).

(7) Future year activities.

b. Long-term Goals (not to exceed 1 page).

Describe the broad capacity-building goals that your proposed

program aims to achieve over the course of the project period.

c. Organizational History and Capacity (not to exceed 10 pages).

(1) Describe your existing organizational structure, including the

role, responsibilities, and racial/ethnic composition of board of

directors; board committee structure (including advisory board); board

recruitment and training process; organizational management,

administrative, and program components; constituent or affiliate

organizations or networks; and how the organizational structure offers

the ability to provide capacity-building assistance.

(2) Describe your organization's history with providing assistance

in Community Capacity-Building; HIV Prevention Community Planning

Effectiveness and Participation; and other capacity-building assistance

to CBOs serving African-American populations and to African-American

community stakeholders (especially African-American sub-populations

heavily affected by HIV and other STDs). Describe specific assistance

or services provided.

(3) Describe your organization's capability to provide services

that respond effectively to the cultural, gender, environmental,

social, and multilingual characteristics of CBOs and African-American

community stakeholders. Include a description of the types of services

provided and a list summarizing culturally, linguistically, and

developmentally appropriate curricula and materials.

(4) Describe your organization's capability in developing and

implementing capacity-building programs, strategies, or activities

(refer to recipient activities section), and in developing and

implementing programs similar to the one proposed in this program

announcement.

(5) Describe your organization's experience, if appropriate,

working with a coalition(s) and in collaborating with governmental and

non-governmental organizations, including national or regional agencies

or organizations, State and local health departments, community

planning groups, and State and local non-governmental organizations

that provide HIV prevention services.

d. Assessing the Need for Community Capacity-Building, and HIV

Prevention Community Planning Effectiveness and Participation (not to

exceed 5 pages).

(1) Describe the demographics and structure of the HIV prevention

stakeholders you intend to serve. Describe the impact of the HIV and

AIDS epidemic on these stakeholders and any specific environmental,

social, cultural, or linguistic characteristics which will be

considered in your capacity-building strategy.

(2) Describe the priority needs related to Community Capacity-

Building and HIV Prevention Community Planning Effectiveness and

Participation for CBOs and the HIV prevention stakeholders you intend

to serve. Describe the process for determining these needs, including

where appropriate: The use of epidemiologic and other data, resource

inventories, regional needs assessments, and the use of gap analyses.

(3) Describe how your proposed program complements the HIV

comprehensive plans in the region(s) you plan to serve.

e. Program Plan (not to exceed 20 pages).

Describe your proposed program, including:

(1) Involvement of CDC-funded CBOs and HIV Prevention Stakeholders.

Describe how CDC-funded CBOs and HIV prevention stakeholders within a

region will be involved in providing input into the direction of the

proposed program and in assessing the proposed program's communication,

linkages, performance and services provided throughout the project

period.

(2) Objectives: Provide specific, realistic, time-phased, and

measurable objectives to be accomplished during the first budget

period. Describe how these objectives relate to the goals described in

this announcement. Describe possible barriers to or facilitators for

reaching these objectives.

(3) Plan of Operation: Describe the following: (a) The strategies

(in detail) that will be used, the activities that will be conducted,

and the services that will be provided to meet the proposed goals and

objectives and to complete all the required recipient activities

(including the provision of services through the use of the

(``capacity-building assistance delivery mechanisms''); (b) the process

for responding to requests for assistance in community Capacity-

Building; HIV Prevention Community Planning Participation and

Effectiveness; and other types of capacity-building assistance from

CBOs and HIV prevention stakeholders in African-American communities.

Include in your description how you will: (i) Conduct needs

assessments, (ii) prioritize requests to place major emphasis on

assistance to CBOs and other prevention stakeholders serving African-

American sub-populations most heavily affected by HIV, (iii) make

referrals to the retainer consultant system funded under Category A,

(iv) assign staff and consultants, (v) deliver services, (vi) report on

service delivery, and (vii) conduct quality assurance; (c) how your

organization will ensure that assistance provided will be culturally

competent, sensitive to issues of sexual and gender identity,

developmentally appropriate, linguistically-specific, educationally

appropriate, and targeted to the needs of CBOs and African-American

community stakeholders (d) how your organization will market program

services; (e) how the proposed program will be managed and staffed,

including the fiscal, administrative, managerial, and personnel

infrastructure and resources that will be used to support the proposed

capacity-building program; (f) the placement of the program within your

organizational structure and the space that will be used to house the

proposed program staff; (g) the equipment and information management

systems that could be used to maintain information related to this

announcement; and (h) the respective roles and responsibilities of your

organization and those of each coalition member performing any of the

proposed activities or functions.

(4) Coordination and Collaboration: Describe how you will

coordinate and collaborate with other national, regional, state, and

local governmental and nongovernmental organizations and HIV prevention

providers (see Addendum for examples of collaborating agencies).

(5) Timeline: Provide a timeline that identifies major

implementation phases and assigns approximate dates for inception and

completion.

f. Program Evaluation Plan (not to exceed 5 pages).

Describe your plan for monitoring progress to determine if the

objectives are being achieved and demonstrating that the methods used

to deliver the proposed capacity-building services are effective and

efficient. At a minimum, the plan should (1) outline strategies for

implementing process evaluation of capacity building activities to

determine if the process objectives are being achieved, (2) outline

strategies for outcome monitoring to determine if the services and

methods used to deliver

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the services are effective and efficient, (3) describe what data will

be collected and how this data will be collected, analyzed, and used to

evaluate and improve the program, and (4) specify the persons

responsible for designing and implementing evaluation activities,

collecting and analyzing data, and reporting findings.

g. Communication and Dissemination Plan (not to exceed 2 pages).

Describe how you will share successful approaches and ``lessons

learned'' with other organizations.

h. Plan for Acquiring Additional Resources (not to exceed 2 pages).

Describe your plan for obtaining additional resources from other

(non-CDC) sources to supplement the program conducted through this

cooperative agreement and to increase the likelihood of its

continuation after the end of the project period.

i. Budget and Staffing Breakdown and Justification (not scored).

(1) Provide a detailed budget for each proposed activity. Justify

all operating expenses in relation to the stated objectives and planned

activities. CDC may not approve or fund all proposed activities. Be

precise about the program purpose of each budget item and itemize

calculations wherever appropriate.

(2) For contracts contained within the application budget, identify

the contractor, if known; describe the services to be performed;

justify the use of a third party; and provide a breakdown of and

justification for the estimated costs of the contracts, the kinds of

organizations or parties to be selected, the period of performance, and