Privacy Act of 1974; Notice of Modified Systems of Records

DEPARTMENT OF JUSTICE

[AAG/A Order No. 146-97]

Privacy Act of 1974; Notice of Modified Systems of Records

Pursuant to the Privacy Act of 1974 (5 U.S.C. 552a), the Department

proposes to modify the following Privacy Act systems of records:

Antitrust Information Management System (AMIS)--Matter Report,

Justice/ATR-006 (previously published on October 17, 1988 at 53 FR

40502)

Central Civil Rights Division Index File and Associated Records,

Justice/CRT-001 (previously published on May 17, 1993 at 58 FR

28896)

Central Criminal Division Index File and Associated Records,

Justice/CRM-001 (previously published on December 11, 1987 at 53 FR

47186)

Civil Division Case File System, Justice/CIV-001 (previously

published on October 17, 1988 at 53 FR 40504)

Civil Case Files, Justice/USA-005 (previously published on

January 22, 1988 at 53 FR 1864)

Criminal Case Files, Justice/USA-007 (previously published on

January 22, 1988 at 53 FR 1861)

FBI Central Records System, Justice/FBI-002 (previously

published on October 5, 1993 at 58 FR 51858)

Tax Division Central Classification Cards, Index Docket Cards,

and Associated Records--Criminal Tax Cases, Justice/TAX-001

(previously published on September 30, 1977 at 42 FR 53389)

Tax Division Central Classification Cards, Index Docket Cards,

and Associated Records--Civil Tax Cases, Justice/TAX-002 (previously

published on September 30, 1977 at 42 FR 53390)

The Department proposes to add a new routine use disclosure to all

of the above-named systems of records. The routine use will permit

disclosure of health care-related information obtained during health-

care related investigations. In addition, the

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Department proposes to add an additional routine use disclosure to the

Central Civil Rights Division Index File and Associated Records system

to permit the disclosure of information regarding the progress and

results of investigations to the complainants and/or victims involved.

The proposed disclosures have been italicized for the reader's

convenience. The modified systems of records are printed below.

Title 5 U.S.C. 552a(e)(4) and (11) provide that the public be given

a 30-day period in which to comment on proposed new routine use

disclosures. The Office of Management and Budget (OMB), which has

oversight responsibilities under the Act, requires a 40-day period in

which to conclude its review of the new routine uses.

Therefore, please submit any comments by March 23, 1998. The

public, OMB, and the Congress are invited to send written comments to

Patricia E. Neely, Program Analyst, Information Management and Security

Staff, Justice Management Division, Department of Justice, Washington,

DC 20530 (Room 850, WCTR Building).

In accordance with 5 U.S.C. 552a(r), the Department has provided a

report to OMB and the Congress on the proposed modification.

Dated: December 31, 1997.

Stephen R. Colgate,

Assistant Attorney General for Administration.

JUSTICE/ATR-006

SYSTEM NAME:

Antitrust Information Management System (AMIS)-Matter Report.

SYSTEM LOCATION:

U.S. Department of Justice, 10th and Constitution Avenue, NW.,

Washington, DC 20530.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Professional employees of the Antitrust Division of the U.S.

Department of Justice and individual defendants and investigation

targets involved in past and present Antitrust investigations and

cases.

CATEGORIES OF RECORDS IN THE SYSTEM:

The system contains the names of Division employees and their case/

investigation assignments and the names of individual defendants/

investigation targets as they relate to a specific case/investigation.

In addition, information reflecting the current status and handling of

Antitrust cases/investigations is included within this system.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

The file is established and maintained pursuant to 28 CFR 40(f), 28

U.S.C. 522, and 44 U.S.C. 3101.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

The file is used by Antitrust Division personnel as a basis for

determining Antitrust Division allocation of resources to particular

products and industries (e.g., oil, autos, chemicals), to broad

categories of resource use such as civil cases, criminal cases,

regulatory agency cases, and Freedom of Information Act requests. It is

employed by the section chiefs, the Director and Deputy Director of

Operations, and other Division personnel to ascertain the progress and

current status of cases and investigations within the Division. In

addition, the files will be employed in the preparation of reports for

the Division's budget requests and to the Attorney General and

Congress.

A record maintained in this system, or any facts derived therefrom,

may be disseminated:

1. In a proceeding before a court or adjudicative body before which

the Antitrust Division is authorized to appear, when (1) the Antitrust

Division, or any subdivision thereof; or (2) any employee of the

Antitrust in his or her official capacity; or (3) any employee of the

Antitrust Division in his or her individual capacity where the

Department of Justice has agreed to represent the employee; or (4) the

United States, where the Antitrust Division determines that the

litigation is likely to affect it or any of its subdivisions, is a

party to litigation or has an interest in litigation and such records

are determined by the Antitrust Division to be arguably relevant to the

litigation.

2. In any health care-related civil or criminal case,

investigation, or matter, information indicating patient harm, neglect,

or abuse, or poor or inadequate quality of care, at a health care

facility or by a health care provider, may be disclosed as a routine

use to any federal, state, local, tribal, foreign, joint, international

or private entity that is responsible for regulating, licensing,

registering, or accrediting any health care provider or health care

facility, or enforcing any health care-related laws or regulations.

Further, information indicating an ongoing quality of care problem by a

health care provider or at a health care facility may be disclosed to

the appropriate health plan. Additionally, unless otherwise prohibited

by applicable law, information indicating patient harm, neglect, abuse,

or poor or inadequate quality of care may be disclosed to the affected

patient or his or her representative or guardian at the discretion of

and in the manner determined by the agency in possession of the

information.

3. To the news media and the public pursuant to 28 CFR 50.2 unless

it is determined that release of the specific information in the

context of a particular case would constitute an unwarranted invasion

of personal privacy.

4. To a Member of Congress or staff acting upon the Member's behalf

when the Member or staff requests the information on behalf of and at

the request of the individual who is the subject of the record.

Information not otherwise required to be released pursuant to 5 U.S.C.

552 may be made available.

5. To the National Archives and Records Administration and to the

General Services Administration in records management inspections

conducted under the authority of 44 U.S.C. 2904 and 2906.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records are maintained electronically in the Information systems

support group's AMIS Computerized information system.

RETRIEVABILITY:

Information is retrieved by a variety of key words.

SAFEGUARDS:

Information contained in the system is unclassified. It is

safeguarded and protected in accordance with Department rules and

procedures governing the handling of computerized information. Access

to the file is limited to those persons whose official duties require

such access and employees of the Antitrust Division.

RETENTION AND DISPOSAL:

Information contained in the file is retained indefinitely.

SYSTEM MANAGER(S) AND ADDRESS:

Chief, Information Systems Support Group; Antitrust Division; U.S.

Department of Justice; 555 4th Street, NW., Room 11-854, Washington, DC

20001.

NOTIFICATION PROCEDURE:

Address inquiries to the Assistant Attorney General, Antitrust

Division, U.S. Department of Justice, 10th and

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Constitution Avenue, Washington, DC. 20530.

RECORD SOURCE CATEGORIES:

Information for the monthly report is provided by the Antitrust

Division section and filed office chiefs.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:

The Attorney General has exempted this system from subsections

(c)(3), (d), (e)(4)(G)-(H), and (f) of the Privacy Act pursuant to 5

U.S.C. 552a(k)(2). Rules have been promulgated in accordance with the

requirements of 5 U.S.C. 553(b), (c), and (e) and have been published

in the Federal Register.

JUSTICE/CRT-001

SYSTEM NAME:

Central Civil Rights Division Index File and Associated Records.

SYSTEM LOCATION:

United States Department of Justice Civil Rights Division (CRT),

10th and Constitution Avenue, NW, Washington, DC 20530; 1425 New York

Avenue, NW., Washington, DC 20530; and Federal Records Center,

Suitland, Maryland 20409.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

These persons may include: Subjects of investigations, victims,

potential witnesses, individuals of Japanese ancestry who are eligible,

or potentially eligible, for restitution benefits as a result of their

evacuation, relocation, or internment during World War II,

correspondents on subjects directed or referred to CRT or other persons

or organizations referred to in potential or actual cases and matters

of concern to CRT, and CRT employees who handle complaints, cases or

matters of concern to CRT.

CATEGORIES OF RECORDS IN THE SYSTEM:

The system consists of alphabetical indices bearing the names of

those individuals identified above and the associated record to which

the indices relate containing the general and particular records of all

CRT correspondences cases, matters, and memoranda, including, but not

limited to, investigative reports, correspondence to and from the

Division memoranda, legal papers, evidence, and exhibits. The names of

some individuals, e.g., witnesses, may not yet be on the central

indices. Records relating to such individuals may be obtained by direct

access to the file jackets. Such file jackets are located within the

respective sections of CRT according to the legal subject matter

assigned to each CRT section. The delegated legal duties and

responsibilities of each section are described as follows:

The records related to the duties of the Appellate Section of CRT

include records generated by all CRT cases that have entered the U.S.

Supreme Court and the Courts of Appeal. Other records include those

generated in the course of Appellate Section duties such as advising

Members of Congress on legislative matters, providing legal counsel on

civil rights issues to Federal agencies and providing counsel to the

various components of the Department of Justice.

The records related to the duties of the Coordination and Review

Section of CRT include letters, studies, and reports concerning the

implementation of Executive Orders 12250 and 12236. Under E.O. 12250,

the Attorney General coordinates and monitors the enforcement of Title

VI of the Civil Rights Act of 1964. Title IX of the Education

Amendments of 1972, as amended, and the civil rights provisions of any

Federal assistance grant which forbids discrimination in federally

assisted programs on the basis of race, color, national origin, sex,

handicap or religion. The Coordination and Review Section also works

with Federal agencies under E.O. 12236 to monitor review of their

enabling legislation on the basis of sex.

In addition, the records related to the duties of the Coordination

and Review Section of CRT include complaint investigation files and

other matters arising under Titles II and III of the Americans with

Disabilities Act (ADA), 42 U.S.C. 12131-12134, 12181-12189. Further,

the Coordination and Review Section may maintain case-related records

on investigations arising under section 504 of the Rehabilitation Act

of 1973, as amended, 29 U.S.C. 794, Title VI of the Civil Rights Act of

1964, 42 U.S.C. 2000d, and Title IX of the Education Amendments of

1972, 20 U.S.C. 1681, and other nondiscrimination statutes.

The records related to the duties of the Criminal Section of CRT

include cases or matters arising under 18 U.S.C. 241 and 242 which

prohibit persons acting under color of law or in conspiracy with others

to interfere with or deny the exercise of Federal constitutional

rights, cases involving criminal violations of the Voting Rights Act of

1965 (42 U.S.C. 1971 through 1974), cases or matters involving criminal

interference with housing rights as is prohibited by 42 U.S.C. 3631 and

criminal interference with other federally protected rights as is

prohibited by 18 U.S.C. 245. Other Criminal Section records include

cases or matters involving 18 U.S.C. 1581 through 1588 which prohibit

involuntary servitude, some cases involving maritime law.

The records related to the duties of the Educational Opportunities

Section of CRT include cases or matters arising under Federal laws

requiring nondiscrimination in public education such as Titles IV and

IX of the Civil Rights Act of 1964 (42 U.S.C. 2000c, 42 U.S.C. 2000h-2)

which prohibit discrimination on the basis of race, color, religion,

sex, or national origin: Title IX of the 1972 Education Amendments (20

U.S.C. 1681) which prohibits discrimination on the basis of sex in

educational programs or activities receiving federal financial

assistance and section 504 of the Rehabilitation Act of 1973 which

grants rights to handicapped persons participating in educational

programs receiving federal financial assistance. In addition, the

records related to the duties of the Educational Opportunities Section

include cases or matters arising under the Equal Educational

Opportunities Act of 1974 (20 U.S.C. 1701).

The records related to the duties of the Employment Litigation

Section of CRT include cases or matters arising under Federal laws

prohibiting discriminatory employment practices by State and local

governments such as the equal employment opportunity provisions

contained within the Revenue Sharing Act of 1972, as amended. Other

records include cases or matters arising under Title VII of the Civil

Rights Act of 1964 and its amendment which is the Pregnancy

Discriminatory Act of 1978 (42 U.S.C. 2000e(k)). In addition, the

records related to the duties of the Employment Litigation Section

include cases or matters arising under Executive Order No. 11246

involving equal opportunity laws applicable to public employers,

Federal contractors and subcontractors involved in federally financed

projects.

The records related to the duties of the Housing and Civil

Enforcement Section of CRT include cases or matters involving the Fair

Housing Act of 1968 (42 U.S.C. 3501 through 3619), and cases or matters

involving fair credit laws such as the Equal Credit Opportunity Act (15

U.S.C. 1691 through 1691g) as well as its implementing regulations.

Regulation B (12 CFR part 202). Other records include cases or matters

arising under Title II and Title III of the Civil Rights Act of 1964

which prohibit discrimination in public facilities (except those Title

III matters that involve prison facilities)

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and cases or matters arising under the nondiscrimination provisions of

the Revenue Sharing Act and the Housing and Community Development Act

of 1974.

The records related to the duties of the Special Litigation Section

of CRT includes cases or matters arising under Title III of the Civil

Rights Act of 1964 as it applies to prison facilities, cases or matters

arising under the Civil Rights of Institutionalized Persons Act of 1980

(42 U.S.C. 1997), cases or matters involving the constitutional rights

of institutional juveniles, and the constitutional rights of mentally

and physically handicapped persons of all ages, cases arising under

section 504 of the Rehabilitation Act of 1973, as amended.

The records relate to the duties of the Office of Redress

Administration (ORA) and include records pertaining to the

identification, location and authorization for restitution payments to

eligible individuals of Japanese ancestry who were evacuated, relocated

or interned during World War II. Such restitution payments are

authorized by Section 1C5 of the Civil Liberties Act of 1988 (50 U.S.C.

App. 1989b). Records will also relate to any criminal or civil cases

arising under this Act which occur as a result of fraud, challenges to

ORA administrative regulations.

The records related to the duties of the Public Access Section of

the Civil Rights Division include cases or matters arising under Titles

II and III of the Americans with Disabilities Act (ADA), 42 U.S.C.

12131-12134, 12181-12189, which prohibit discrimination by State and

local governments, public accommodations, commercial facilities, and

providers of certain examinations and courses on the basis of

disability. Other records include cases or matters involving the

certification of State and local building codes under section 308(b) of

the ADA, 42 U.S.C. 12188(b)(1)(A)(ii), and the provision of technical

assistance under section 506 of the ADA, 42 U.S.C. 12206. Further, the

Public Access Section may maintain case-related records on

investigations arising under section 504 of the Rehabilitation Act of

1973, as amended, 29 U.S.C. 794, Title VI of the Civil Rights Act of

1964, 42 U.S.C. 2000d, and Title IX of the Education Amendments of

1972, 20 U.S.C. 1681 and other nondiscrimination statutes. Other

records relate to litigation involving the civil rights statutes

coordinated by the Department of Justice, and such other matters as may

be required to fulfill the duties mandated by the President and

Congress.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

The records in the system of records are kept under the authority

of 44 U.S.C. 3101 and in the ordinary course of fulfilling the

responsibility assigned to CRT under the provisions of 28 CFR 0.50,

0.51.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

A. Information in the system may be used by employees and officials

of the Department to make decisions in the course of investigations and

legal proceedings: to assist in preparing responses to correspondence

from persons outside the Department to prepare budget requests, and

various reports on the work product of CRT or to carry out other

authorized Department functions.

B. A record maintained in this system of records may be

disseminated as a routine use of such records as follows:

(1) A record relating to a possible or potential violation of law,

whether civil, criminal, or regulatory in nature may be disseminated to

the appropriate federal, state or local agency charged with the

responsibility of enforcing or implementing such law; (2) In the course

of the Administration by CRT of a federally mandated program, or the

investigation or litigation of a case or matter, a record may be

disseminated to a federal, state or local agency, or to an individual

or organization, if there is reason to believe that such agency,

individual or organization possesses information or has the expertise

in an official or technical capacity to assist in the administration of

such program or to analyze information relating to the investigation,

trial or hearing and the dissemination is reasonably necessary to

elicit such assistance, information or expert analysis, or to obtain

the cooperation of a prospective witness; (3) A record relating to a

case or matter, or any facts derived therefrom, may be disseminated in

a proceeding before a court, grand jury, administrative or regulatory

proceeding or any other adjudicative body before which CRT is

authorized to appear, when the United States, or any agency or

subdivision thereof, is a party to litigation or has an interest in

litigation and such records are determined by CRT to be arguably

relevant to the litigation; (4) a record relating to a case or matter

may be disseminated to an actual or potential party to litigation or

the party's attorney (a) for the purpose of negotiation or discussion

on such matters as settlement of the case or matter, plea bargaining or

(b) in formal or informal discovery proceedings; (5) A record relating

to a case or matter that has been referred for investigation may be

disseminated to the referring agency to notify such agency of the

status of the case or matter or of any determination that has been

made; (6) A record relating to a person held in custody or probation

during a criminal proceeding or after conviction, may be disseminated

to any agency or individual having responsibility for the maintenance,

supervision or release of such person; (7) A record may be disseminated

to the United States Commission on Civil Rights in response to its

request and pursuant to 42 U.S.C. 1975d; (8) A record may be

disseminated to volunteer student workers and students working under a

work-study program as is necessary to enable them to perform their

assigned duties; (9) A record may be disseminated to complainants and

victims to the extent necessary to provide such persons with

information and explanations concerning the progress or results of the

investigation or case arising from the matters of which the

complainants or victims complained or of which they were a victim; (10)

In any health care-related civil or criminal case, investigation, or

matter, information indicating patient harm, neglect, or abuse, or poor

or inadequate quality of care, at a health care facility or by a health

care provider, may be disseminated as a routine use to any federal,

state, local, tribal, foreign, joint, international or private entity

that is responsible for regulating, licensing, registering, or

accrediting any health care provider or health care facility, or

enforcing any health care-related laws or regulations. Further,

information indicating an ongoing quality of care problem by a health

care provider or at a health care facility may be disseminated to the

appropriate health plan. Additionally, unless otherwise prohibited by

applicable law, information indicating patient harm, neglect, abuse, or

poor or inadequate quality of care may be disseminated to the affected

patient or his or her representative or guardian at the discretion of

and in the manner determined by the agency in possession of the

information; (11) Information permitted to be released to the news

media and the public pursuant to 28 CFR 50.2 may be made available

unless it is determined that release of the specific information in the

context of a particular case would constitute an unwarranted invasion

of personal privacy; (12) Information may be disclosed as is necessary

to respond to inquiries by Members of Congress on behalf of individual

constituents that

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are subject to CRT records; (13) A record may be disclosed as a routine

use to the National Archives and Records Administration (NARA) and to

the General Services Administration in records management inspections

conducted under the authority of 44 U.S.C. 2904 and 2906.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS OF RECORDS OF RECORDS IN THE SYSTEM:

STORAGE:

Information in this system is stored on index cards, in file

jackets, and on computer disks or tapes.

RETRIEVABILITY:

Information is retrieved through either use of an index card system

or logical queries to the computer-based system. Entries are arranged

alphabetically by the names of individuals covered by the system.

(Complaints received from individuals which have not been investigated

by the Department have not been systematically indexed and information

pertaining to such individuals may or may not be retrievable.)

Information on such individuals may be retrievable from the file

jackets by a number assigned and appearing on the index cards.

SAFEGUARDS:

Information in manual and computer form is safeguarded and

protected in accordance with applicable Department security regulations

for systems of records. Only a limited number of staff members who are

assigned a specific identification code will be able to use the

computer to access the stored information.

RETENTION AND DISPOSAL:

Records are maintained on the system while current and required for

official Government use. When no longer needed on an active basis, the

paper files are transferred to the Federal Records Center, Suitland,

Maryland and some records are transferred to computer tape and stored

in accordance with Department security regulations for system of

records. Final disposition is in accordance with records retirement or

destruction as scheduled by NARA.

SYSTEM MANAGER(S) AND ADDRESS:

Executive Officer. Administrative Management Section, Civil Rights

Division, United States Department of Justice, Washington, DC 20530.

NOTIFICATION PROCEDURE:

Part of this system is exempted from this requirement under 5

U.S.C. 552a(j)(2) and (k)(2). Address inquiries to the System Manager

listed above.

RECORD ACCESS PROCEDURES:

Part of this system is exempted from this requirement under 5

U.S.C. 552a(j)(2) and (k)(2). To the extent that this system of records

is not subject to exemption, it is subject to access and contest. A

determination as to exemption shall be made at the time a request for

access is received. A request for access to a record retrievable in

this system shall be made in writing, with the envelope and letter

clearly marked ``Privacy Access Request.'' Include in the request the

full name of the individual, his or her current address, date and place

of birth, notarized signature (28 CFR 16.41(b)), the subject of the

case or matter as described under ``Categories of records in the

system,'' and any other information which is known and may be of

assistance in locating the record, such as the name of the civil rights

related case or matter involved, where and when it occurred and the

name of the judicial district involved. The requester will also provide

a return address for transmitting the information. Access requests

should be directed to the System Manager listed above.

CONTESTING RECORD PROCEDURES:

Individuals desiring to contest or amend non-exempt information

retrievable in the system should direct their request to the System

Manager listed above, stating clearly and concisely what information is

being contested, the reasons for contesting it, and the proposed

amendment to the information sought.

RECORD SOURCE CATEGORIES:

Sources of information contained in this system may be an agency or

person who has or offers information related to the law enforcement

responsibilities and/or other statutorily-mandated duties of CRT.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:

The Attorney General has exempted parts of this system from

subsections (c)(3), (d), and (g) of the Privacy Act pursuant to 5

U.S.C. 552a (j)(2) and (k)(2). Rules have been promulgated in

accordance with the requirements of 5 U.S.C. 553 (b), (c) and (e) and

have been published in the Federal Register.

These exemptions apply only to the extent that information in a

record pertaining to a particular individual relates to an official

Federal investigation and/or law enforcement matter. Those files

indexed under an individual's name which concern only the

administrative management of restitution payments under Section 105 of

the Civil Liberties Act of 1988 are not being exempted pursuant to 5

U.S.C. 552a(j)(2) and (k)(2).

JUSTICE/CRM-001

SYSTEM NAME:

Central Criminal Division Index File and Associated Records.

SYSTEM LOCATION:

U.S. Department of Justice, Criminal Division, Bond Building, 1400

New York Avenue NW., Washington, DC 20530, and, Federal Records Center,

Suitland, Maryland 20409.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Persons referred to in potential or actual cases and matters of

concern to the Criminal Division and correspondents on subjects

directed or referred to the Criminal Division.

CATEGORIES OF RECORDS IN THE SYSTEM:

The system consists of alphabetical indices bearing individual

names, and the associated records to which they relate, arranged either

by subject matter or individual identifying number containing the

general and particular records of all Criminal Division correspondence,

cases, matters, and memoranda, including but not limited to

investigative reports, correspondence to and from the Division, legal

papers, evidence, and exhibits. The system also includes items

classified in the interest of national security with such designations

as confidential, secret, and top secret received and maintained by the

Department of Justice. This system may also include records concerning

subject matters more particularly described in other systems of records

of the Criminal Division.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

This system is established and maintained pursuant to 44 U.S.C.

3101 to implement all functions assigned to the Criminal Division in 28

CFR 0.55 through 0.64-2.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

A record maintained in this system of records may be disseminated

as a routine use of such record as follows: (1) In any case in which

there is an indication of a violation or potential violation of law,

whether civil, criminal, or regulatory in nature, the record in

question may be disseminated to the appropriate federal, state, local,

or foreign agency charged with the responsibility for investigation or

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prosecuting such violation or charged with enforcing or implementing

such law; (2) in the course of investigating the potential or actual

violation of any law, whether civil, criminal, or regulatory in nature,

or during the course of a trial or hearing or the preparation for a

trial or hearing for such violation, a record may be disseminated to a

federal, state, local, or foreign agency, or to an individual or

organization, if there is reason to believe that such agency,

individual, or organization possesses information relating to the

investigation, trial, or hearing and the dissemination is reasonably

necessary to elicit such information or to obtain the cooperation of a

witness or an informant; (3) a record related to a case or matter may

be disseminated in an appropriate federal, state, local, or foreign

court or grand jury proceeding in accordance with established

constitutional, substantive, or procedural law or practice; (4) a

record relating to a case or matter may be disseminated to a federal,

state, or local administrative or regulatory proceeding or hearing in

accordance with the procedures governing such proceeding or hearing;

(5) a record relating to a case or matter may be disseminated to an

actual or potential party or his attorney for the purposes of

negotiation or discussion on such matters as settlement of the case or

matter, plea bargaining, or informal discovery proceedings; (6) a

record relating to a case or matter that has been referred by an agency

for investigation, prosecution, or enforcement, or that involves a case

or matter within the jurisdiction of an agency, may be disseminated to

such agency to notify the agency of the status of the case or matter or

of any decision or determination that has been made, or to make such

other inquiries and reports as are necessary during the processing of

the case or matter; (7) a record relating to a person held in custody

pending or during arraignment, trial, sentence, or extradition

proceedings, or after conviction or after extradition proceedings, may

be disseminated to a federal, state, local, or foreign prison,

probation, parole, or pardon authority, or to any other agency or

individual concerned with the maintenance, transportation, or release

of such a person; (8) a record relating to a case or matter may be

disseminated to a foreign country pursuant to an international treaty

or convention entered into and ratified by the United States or to an

executive agreement; (9) a record may be disseminated to a federal,

state, local, foreign, or international law enforcement agency to

assist in the general crime prevention and detection efforts of the

recipient agency or to provide investigative leads to such agency; (10)

a record may be disseminated to a federal agency, in response to its

request, in connection with the hiring or retention of an employee, the

issuance of a security clearance, the reporting of an investigation of

an employee, the letting of a contract, or the issuance of a license,

grant, or other benefit by the requesting agency, to the extent that

the information relates to the requesting agency's decision on the

matter; (11) a record may be disseminated to the public, news media,

trade associations, or organized groups, when the purpose of the

dissemination is educational or informational, such as descriptions of

crime trends or distinctive or unique modus operandi, provided that the

record does not contain any information identifiable to a specific

individual other than such modus operandi; (12) a record may be

disseminated to a foreign country, through the United States Department

of State or directly to the representative of such country, to the

extent necessary to assist such country in apprehending and/or

returning a fugitive to a jurisdiction which seeks his return; (13) a

record that contains classified national security information and

material may be disseminated to persons who are engaged in historical

research projects, or who have previously occupied policy making

provisions to which they were appointed by the President, in accordance

with the provisions codified in 28 CFR 17.60; (14) a record relating to

an actual or potential civil or criminal violation of title 17, United

States Code, may be disseminated to a person injured by such violation

to assist him in the institution or maintenance of a suit brought under

such title; (15) in any health care-related civil or criminal case,

investigation, or matter, information indicating patient harm, neglect,

or abuse, or poor or inadequate quality of care, at a health care

facility or by a health care provider, may be disclosed as a routine

use to any federal, state, local, tribal, foreign, joint, international

or private entity that is responsible for regulating, licensing,

registering, or accrediting any health care provider or health care

facility, or enforcing any health care-related laws or regulations.

Further, information indicating an ongoing quality of care problem by a

health care provider or at a health care facility may be disclosed to

the appropriate health plan. Additionally, unless otherwise prohibited

by applicable law, information indicating patient harm, neglect, abuse,

or poor or inadequate quality of care may be disclosed to the affected

patient or his or her representative or guardian at the discretion of

and in the manner determined by the agency in possession of the

information; (16) information permitted to be released to the news

media and the public pursuant to 28 CFR 50.2 may be made available

unless it is determined that release of the specific information in the

context of a particular case would constitute an unwarranted invasion

of personal privacy; (17) information not otherwise required to be

released pursuant to 5 U.S.C. 552 may be made available to a Member of

Congress or staff acting upon the Member's behalf when the Member or

staff requests the information on behalf of and at the request of the

individual who is the subject of the record; and (18) a record may be

disclosed as a routine use to the National Archives and Records

Administration and the General Services Administration in records

management inspections conducted under the authority of 44 U.S.C. 2904

and 2906.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper documents are stored in file folders and in the Federal

Records Center; selected summary data is stored on manual index cards

and on microfilm and on IBM System/38.

RETRIEVABILITY:

Summary data, e.g., names, file numbers, subjects, dates of

correspondence, dates of receipt, due dates of assignments, docket

numbers and/or synopses are retrieved from manual index cards

microfilm, and a numerical listing maintained on IBM System/38. File

folders are retrieved through manual or automated indexes which are

accessed through certain summary data, i.e., name or file and docket

numbers.

SAFEGUARDS:

The records are safeguarded and protected in accordance with

applicable Departmental rules. Security for the automated records

include strictly controlled access codes and passwords. In addition,

only authorized Criminal Division employees will have access to the

system.

RETENTION AND DISPOSAL:

Currently there is an agreement with the Federal Records Center for

retention

[[Page 8665]]

and disposal after ten years applicable to approximately 20 percent of

the Division records. All other paper records are currently retained

indefinitely. A retention and disposal schedule for automated records

will be under review in connection with a revised schedule for the

paper records.

SYSTEM MANAGER(S) AND ADDRESS:

Assistant Attorney General, Criminal Division, U.S. Department of

Justice; 10th and Constitution Avenue, NW., Washington, DC 20530.

NOTIFICATION PROCEDURE:

The major part of this system is exempted from this requirement

under 5 U.S.C. 552a(j)(2), (k)(1), or (k)(2). Inquiry concerning this

system should be directed to the system manager listed above.

RECORD ACCESS PROCEDURES:

The major part of this system is exempted from this requirement

under 5 U.S.C. 552a(j)(2), (k)(1), or (k)(2). To the extent that this

system of records is not subject to exemption, it is subject to access

and contest. A determination as to exemption shall be made at the time

a request for access is received. A request for access to a record

contained in this system shall be made in writing, with the envelope

and the letter clearly marked `Privacy Access Request.' Include in the

request the name of the individual involved, his birth date and place,

or any other identifying number or information which may be of

assistance in locating the record, the name of the case or matter

involved, if known, and the name of the judicial district involved, if

known. The requestor will also provide a return address for

transmitting the information. Access requests will be directed to the

system manager listed above.

CONTESTING RECORD PROCEDURES:

Individuals desiring to contest or amend information maintained in

the system should direct their request to the system manager listed

above, stating clearly and concisely what information is being

contested, the reasons for contesting it, and the proposed amendment to

the information sought.

RECORD SOURCE CATEGORIES:

Department officers and employees, and other federal, state, local,

and foreign law enforcement and non-law enforcement agencies, private

persons, witnesses, and informants.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:

The Attorney General has exempted this system from subsections (c)

(3) and (4), (d), (e)(1), (2) and (e)(4), (G), (H) and (I), (e)(5) and

(8), (f) and (g) of the Privacy Act pursuant to 5 U.S.C. 552a(j)(2).

Rules have been promulgated in accordance with the requirements of 5

U.S.C. 553 (b), (c) and (e) and have been published in the Federal

Register.

JUSTICE/CIV-001

SYSTEM NAME:

Civil Division Case File System.

SYSTEM LOCATION:

Civil Division, U.S. Department of Justice 10th Street NW,

Washington, DC 20530; Record Management Unit, 5320 Marinelli Road,

Rockville, MD 20652; and Federal Records Center, Suitland, MD 20409.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Individuals referenced in potential or actual cases and matters

under the jurisdiction of the Civil Division; and attorneys, paralegal,

and other employees of the Civil Division directly involved in these

cases or matters.

CATEGORIES OF RECORDS IN THE SYSTEM:

(1) Records in this system pertain to a broad variety of litigation

under the jurisdiction of the Civil Division relating to torts, civil

fraud and other commercial matters, federal programs and national

security, immigration, and consumer issues. The case files contain

court records, inter-agency and intra-agency correspondence, and legal

research. These records may include civil investigatory and/or criminal

law enforcement information and information classified pursuant to

Executive Order to protect national security interests. (2) Summary

information (i.e., names of principal parties or subjects, case file

numbers, assignments, status, and classification) of these cases or

matters is maintained prior to FY 78 on index cards and from FY 78 in

an automated case tracking system. (3) A timekeeping function for

attorneys, paralegal, and other employees of the Civil Division

directly involved in litigation supplements the automated case tracking

system from May of 1981.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

General authority to maintain the system is contained in 5 U.S.C.

301 and 44 U.S.C. 3101. The particular system was established in

accordance with 28 CFR 0.77(f) and 28 U.S.C. 552 and was delegated to

the Civil Division pursuant to the memorandum from the Deputy Attorney

General, dated July 17, 1974.

PURPOSE(s):

Case records are maintained for the purpose of litigating or

resolving any case or matter under consideration by the Civil Division.

The automated case tracking and timekeeping system exists for the

purpose of managing and evaluating the Division's litigative

activities.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES

OF USERS AND THE PURPOSES OF SUCH USES:

A record maintained in this system of records may be disseminated

as a routine use of such record as follows: (1) In any case in which

there is an indication of a violation or potential violation of law,

whether civil, criminal or regulatory in nature, the record in question

may be disseminated to the appropriate federal, state, local or foreign

agency charged with the responsibility for investigating or prosecuting

such violation or charged with enforcing or implementing such law; (2)

in the course of investigating the potential or actual violation of any

law, whether civil, criminal or regulatory in nature, or during the

course of a trial or hearing, or the preparation for a trial or hearing

for such violation, a record may be disseminated to a federal, state,

local or foreign agency, or to an individual or organization, if there

is reason to believe that such agency, individual or organization

possesses information or is responsible for acquiring information

relating to the investigation, trial or hearing and the dissemination

is reasonably necessary to elicit such information or to obtain the

cooperation of a witness or an informant; (3) a record relating to a

case or matter that has been referred by an agency for investigation,

prosecution, or enforcement, or that involves a case or matter within

the jurisdiction of an agency, or where the agency or officials thereof

are a party to litigation or where the agency or officials may be

affected by a case or matter, may be disseminated to such agency to

notify the agency of the status of the case or matter or of any

decision or determination that has been made, or to make such other

inquiries and reports as are necessary during the processing of the

case or matter (4) a record relating to a case or matter may be

disseminated to a foreign country pursuant to an international treaty

or convention entered into and ratified by the United States or to an

executive agreement (5) a record may be disseminated to a federal,

state, local, foreign, or international law enforcement agency to

assist in the general crime prevention and detection efforts of the

recipient

[[Page 8666]]

agency or to provide investigative leads to such agency; (6) a record

may be disseminated to a foreign country, through the United States

Department of State or directly to the representative of such country,

to the extent necessary to assist such country in civil or criminal

proceedings in which the United States or one of its officers or

agencies has an interest; (7) a record, or any facts derived therefrom,

may be disclosed in a grand jury proceeding or in a proceeding before a

court or adjudicative body before which the Civil Division is

authorized to appear when the United States, or any agency or

subdivision thereof, is a party to litigation and such records are

determined by the Civil Division to be arguably relevant to the

litigation; (8) to facilitate processing Freedom of Information and

Privacy Act requests for these records, information may be disclosed to

another Federal agency to (a) permit a decision as to access, amendment

or correction of records to be made in consultation with or by that

agency, or (b) verify the identity of an individual or the accuracy of

information submitted by an individual who has requested access to or

amendment or correction of records; (9) information may be released to

the news media and the public in accordance with 28 CFR 50.2 unless it

is determined that release would constitute an unwarranted invasion of

personal privacy; (10) a record may be disclosed to the National

Archives and Records Administration and the General Services

Administration in records management inspections conducted under the

authority of 44 U.S.C. 2904 and 2906; (11) in any health care-related

civil or criminal case, investigation, or matter, information

indicating patient harm, neglect, or abuse, or poor or inadequate

quality of care, at a health care facility or by a health care

provider, may be disclosed as a routine use to any federal, state,

local, tribal, foreign, joint, international or private entity that is

responsible for regulating, licensing, registering, or accrediting any

health care provider or health care facility, or enforcing any health

care-related laws or regulations. Further, information indicating an

ongoing quality of care problem by a health care provider or at a

health care facility may be disclosed to the appropriate health plan.

Additionally, unless otherwise prohibited by applicable law,

information indicating patient harm, neglect, abuse, or poor or

inadequate quality of care may be disclosed to the affected patient or

his or her representative or guardian at the discretion of and in the

manner determined by the agency in possession of the information.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,

AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Manual records are stored in file cabinets and on index cards.

Automated records are stored on magnetic disks. Classified information

is stored in locked safes.

RETRIEVABILITY:

Manual records are retrieved by file number. This number can be

obtained from index cards arranged alphabetically by subject name for

records received prior to FY 78 and from logical queries to the

computer-based data for FY 78 and subsequent years.

SAFEGUARDS:

Classified information is maintained in locked safes. Access to all

information is limited to Department of Justice personnel who have need

for the records to perform their duties. Automated records are

safeguarded and protected in accordance with Department rules and

procedures governing the handling of computerized information.

RETENTION AND DISPOSAL:

When a case file is closed by the responsible attorney, it is sent

to the Federal Records Center for retention in accordance with the

authorized Record Disposal Schedule for the classification of the case.

Such schedules are approved by the National Archives.

After the designated period has passed, the file is destroyed.

However, the index and docket cards are not purged. Automated records

constitute a cumulative resource file for which there are no plans to

delete records.

SYSTEM MANAGER(S) AND ADDRESS:

Assistant Attorney General; Civil Division: U.S. Department of

Justice; 10th and Constitution Avenue, NW, Washington, DC 20530.

NOTIFICATION PROCEDURE:

Address inquiries to: Assistant Attorney General; Civil Division;

U.S. Department of Justice; 10th and Constitution Avenue, NW,

Washington, DC 20530.

RECORD ACCESS PROCEDURES:

Portions of this system are exempt from disclosure and contest by 5

U.S.C. 552a(j)(2), (k)(1) and (k)(2). Submit in writing all requests

for access to those portions not so exempted to the system manager

identified above. Clearly mark the envelope and letter ``FOI/PA

Request'' and provide a return address. The subject of the record

should also provide his/her full name and notarized signature, data and

place of birth, case caption, or other information which may assist in

locating the records sought.

CONTESTING RECORD PROCEDURES:

Individuals desiring to contest or amend information maintained in

the system should direct their request to the Assistant Attorney

General, Department of Justice, 10th and Constitution Avenue, NW,

Washington, DC 20530. The request should clearly state what information

is being contested, the reasons for contesting it, and the proposed

amendment to the information sought.

RECORD SOURCE CATEGORIES:

Information may be obtained from all individuals referred to in all

cases or matters under consideration of the Civil Division. Timekeeping

information is obtained from all Civil Division attorneys, paralegals,

and other employees directly involved in such litigation or matters.

SYSTEMS EXEMPTED FORM CERTAIN PROVISIONS OF THE ACT:

The Attorney General has exempted certain categories of records in

this system form subsections (c)(3) and (4), (d), (e)(1), (e)(2),

(e)(3), (e)(4)(G) and (H), (e)(5), (e)(8), and (g) of the Privacy Act

pursuant to 5 U.S.C. 552a(j)(2), (k)(1) and (k)(2). That is, these

exemptions apply only to the extent that the file contains information

which has been properly classified pursuant to an Executive Order, or

to the extent that it contains investigatory and other law enforcement

materials. Rules have been promulgated in accordance with the

requirements of 5 U.S.C. 552(b), (c) and (e) and have been published in

the Federal Register.

JUSTICE/USA-005

System name:

Civil Case Files.

System location:

Ninety-four United States Attorneys' Offices (See Appendix

identified as Justice/USA-999), Executive Office for United States

Attorneys, U.S. Department of Justice, 10th and Constitution Avenue,

NW, Washington, DC 20530.

Categories of individuals covered by the system:

(a) Individuals being investigated in anticipation of Civil suits;

(b)

[[Page 8667]]

Individuals involved in Civil suits; (c) Defense Counsel(s); (d)

Information sources; (e) Individuals relevant to the development of

Civil suits.

Categories of records in the system:

(a) All Civil Case Files (USA-34); (b) Docket Cards (USA-116); (c)

Civil Debtor Cards--(USA-117b); (d) Civil Case Activity Card (USA-164);

(e) Civil Debtor Activity Card (USA-166); (f) 3 x 5 Index Cards; (g)

Caseload Printouts; (h) General Correspondence re: Civil Cases; (i)

Reading Files re: Civil Cases; (j) Information Source File; (k)

Attorney Assignment sheets; (l) Telephone records; (m) Miscellaneous

Investigative files; (n) Lands condemnation files (Appraisal and

Negotiator Reports); (o) Tax Case Resource File; (p) Material in Civil

File related to Criminal cases arising out of Civil Proceedings; (q)

Search Warrants; (r) Files unique to District; (s) Civil Miscellaneous

Correspondence File.

Authority for maintenance of the system:

These systems are established and maintained pursuant to 5 U.S.C.

301, 28 U.S.C. 547 and 44 U.S.C. 3101.

Purpose(s):

Records are maintained for the purpose of litigating or otherwise

resolving civil cases or matters handled by the United States Attorneys

or the Executive Office for United States Attorneys.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

A record maintained in this system of records may be disseminated

as a routine use of such record as follows:

(a) In any case in which there is an indication of a violation or

potential violation of law, civil, or regulatory in nature, the record

in question may be disseminated to the appropriate Federal, State,

local or foreign agency charged with the responsibility of

investigating, defending or pursuing such violation, civil claim or

remedy, or charged with enforcing, defending or implementing such law;

(b) In the course of investigating the potential or actual

violation or civil liability of any government action or law, civil, or

regulatory in nature or during the course of a trial or hearing or the

preparation for a trial or hearing for such civil action, a record may

be disseminated to a Federal, State, local, or foreign agency, or to an

individual or organization, if there is reason to believe that such

agency, individual, or organization possesses information relating to

the investigation or civil action trial, or hearing and the

dissemination is reasonably necessary to elicit such information or to

obtain the cooperation of a witness or an agency;

(c) A record relating to a case or matter may be disseminated in an

appropriate Federal, State, local, or foreign court or grand jury

proceeding in accordance with established constitutional, substantive,

or procedural law or practice;

(d) A record relating to a case or matter may be disseminated to a

Federal, State, or local administrative or regulatory proceeding or

hearing in accordance with the procedures governing such proceeding or

hearing;

(e) A record relating to a case or matter may be disseminated to an

actual or potential party or his attorney for the purpose of

negotiation or discussion on such matters as settlement of the case or

matter, or informal discovery proceedings;

(f) A record relating to a case or matter that has been referred by

an agency for investigation, civil action, or enforcement, or that

involves a case or matter within the jurisdiction of an agency, may be

disseminated to such agency to notify the agency of the status of the

case or matter or of any decision or determination that has been made,

or to make such other inquiries and reports as are necessary during the

processing of the case or matter;

(g) A record relating to a case or matter may be disseminated to a

foreign country pursuant to an international treaty or convention

entered into and ratified by the United States or to an executive

agreement;

(h) A record may be disseminated to a Federal, State, local,

foreign, or international law enforcement agency to assist in the

general crime prevention and detection efforts of the recipient agency

or to provide investigative leads to such agency or to assist in

general civil matters or cases;

(i) A record may be disseminated to a Federal agency, in response

to its request, in connection with the hiring or retention of an

employee, the issuance of security clearance as is required, the

reporting of an investigation of an employee, the letting of a

contract, or the issuance of a license, grant, or other benefit by the

requesting agency, to the extent that the information relates to the

requesting agency's decision on the matter;

(j) A record may be disseminated to the public, news media, trade

associations, or organized groups, when the purpose of the

dissemination is educational or informational, such as descriptions of

types or courses of action or distinctive or unique modus operandi,

provided that the record does not contain any information identifiable

to a specific individual other than such modus operandi;

(k) A record may be disseminated to a foreign country, through the

United States Department of State or directly to the representative of

such country, to the extent necessary to assist such country in general

crime prevention, the pursuit of general civil, regulatory or

administrative civil actions or to provide investigative leads to such

country, or assist in the location and/or returning of witnesses and

other evidence;

(l) A record that contains classified national security information

and material may be disseminated to persons who are engaged in

historical research projects, or who have previously occupied policy

making positions to which they were appointed by the President, in

accordance with the provisions codified in 28 CFR 17.96;

(m) A record relating to an actual or potential civil or criminal

violation of title 17, United States Code, may be disseminated to a

person injured by such violation to assist him in the institution or

maintenance of a suit brought under such title;

(n) A record may be accessed by volunteer student workers and

students working under a college work-study program, as is necessary to

enable them to perform their function;

(o) A record, or facts derived therefrom, may be disseminated in a

proceeding before a court or adjudicative body before which the United

States Attorney's office or the Executive Office for U.S. Attorneys is

authorized to appear when (i) the United States Attorney's office or

the Executive Office for U.S. Attorneys, or any subdivision thereof, or

(ii). any employee of the United States Attorney's office or the

Executive Office for U.S. Attorneys in his or her official capacity, or

(iii). any employee of the United States Attorney's office or the

Executive Office for U.S. Attorneys in his or her individual capacity

where the Department of Justice has agreed to represent the employee,

or (iv). the United States, where the United States Attorney's office

or the Executive Office for U.S. Attorneys determines that the

litigation is likely to affect it or any of its subdivisions, is a

party to litigation or has an interest in litigation and such records

are determined by the United States Attorney's office or the Executive

Office for U.S. Attorneys to be arguably relevant to the litigation;

(p) A record, or facts derived therefrom, may be disseminated in a

proceeding before a court or adjudicative body before which the

[[Page 8668]]

United States Attorney's Office is authorized to appear, when the

United States, or any agency or subdivision thereof, is a party to

litigation or has an interest in litigation and such records are

determined by the United States Attorney's Office to be arguably

relevant to the litigation;

(q) In any health care related civil or criminal case,

investigation, or matter, information indicating patient harm, neglect,

or abuse, or poor or inadequate quality of care, at a health care

facility or by a health care provider, may be disclosed as a routine

use to any federal, state, local, tribal, foreign, joint, international

or private entity that is responsible for regulating, licensing,

registering, or accrediting any health care provider or health care

facility, or enforcing any health care related laws or regulations.

Further, information indicating an ongoing quality of care problem by a

health care provider or at a health care facility may be disclosed to

the appropriate health plan. Additionally, unless otherwise prohibited

by applicable law, information indicating patient harm, abuse or poor

or inadequate quality of care may be disclosed to the affected patient

or his or her representative or guardian at the discretion of and in

the manner determined by the agency in possession of the information;

(r) Records relating to an individual who owes an overdue debt to

the United States may be disseminated to (1) a Federal agency which

employs the individual to enable the employing agency to offset the

individual's salary, (2) a Federal, State, local or foreign agency, an

organization, including a consumer reporting agency, or individual to

elicit information to assist the United States Attorney in the

collection of the overdue debt, (3) a collection agency or private

counsel to enable them to collect the overdue debt, and (4) the

Internal Revenue Service (IRS) to enable that agency to offset the

individual's tax refund. Records provided to the IRS may be used in a

computer matching program to identify individuals who are entitled to

refunds against which such offset for overdue debts would be

appropriate;

(s) Information permitted to be released to the news media and the

public pursuant to 28 CFR 50.2 may be made available unless it is

determined that release of the specific information in the context of a

particular case would constitute an unwarranted invasion of personal

privacy;

(t) Information not otherwise required to be released pursuant to 5

U.S.C. 552, may be made available to a Member of Congress or staff

acting upon the Member's behalf when the Member or staff requests the

information on behalf of and at the request of the individual who is

the subject of this record;

(u) A record may be disclosed as a routine use to the National

Archives and Records Administration in records management inspections

conducted under the authority of 44 U.S.C. 2904 and 2906; and Notice of

disclosure under subsection (b)(12) of the Privacy Act: Records

relating to individuals who owe a past-due debt to the United States

may be disseminated to consumer reporting agencies to encourage payment

of the past-due debt.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system

Storage:

All information, except that specified in this paragraph, is

recorded on basic paper/cardboard material, and stored within manila

file folders, within metal file cabinets, electric file/card retrievers

or safes. Some material is recorded and stored on magnetic tape, card

or other data processing type storage matter for reproduction later

into conventional formats.

Retrievability:

Information is retrieved primarily by name of person, case number,

complaint number or court docket number. Information within this system

of records may be accessed by various U.S. Attorneys' offices, and the

Executive Office for United States Attorneys by means of cathode-ray

tube terminals (CRT's).

Safeguards:

Information in the system is both confidential and nonconfidential

and located in file cabinets in the United States Attorney offices.

Confidential materials are in locked file drawers and safes, and

nonconfidential materials are in unlocked file drawers. Offices are

locked during nonworking hours and are secured by either Federal

Protective Service, United States Postal Service, or private building

guards. Information that is retrievable by CRT's within various U.S.

Attorney's offices and the Executive Office for United States Attorneys

requires user identification numbers which are issued to authorized

employees of the Department of Justice.

Retention and disposal:

Records are destroyed ten years after case is closed in accordance

with approved retention and disposal schedules.

System manager(s) and address:

System Manager for the system in each office is the Administrative

Officer/Assistant, for the U.S. Attorney for each district. (See

appendix.)

Notification procedure:

Address inquiries to the System Manager for the judicial district

in which the case or matter is pending. (See appendix.)

Record access procedures:

The major part of the information maintained in this system is

exempt from this requirement under 5 U.S.C. 552a (j)(2), (k)(1) and/or

(k)(2). To the extent that this system is not subject to exemption, it

is subject to access. A determination as to examination shall be made

at the time a request for access is received. A request for access to a

record from this system shall be made in writing, with the envelope and

the letter clearly marked ``Privacy Access Request.'' Include in the

request the name of the individual involved, his birth date and place,

or any other identifying number or information which may be of

assistance in locating the record and the name of the case or matter

involved, if known. The requestor will also provide his or her

notarized signature and a return address for transmitting the

information. Access requests will be directed to the System Manager.

(See appendix.)

Contesting record procedures:

The major part of the information maintained in this system is

exempt from this requirement under 5 U.S.C. 552a (j)(2), (k)(1) and/or

(k)(2). To the extent that this system is not subject to exemption, it

is subject to contest. A determination as to exemption shall be made at

the time a request for contest is received. Individuals desiring to

contest or amend information maintained in the system should direct

their request to the System Manager (see appendix) stating clearly and

concisely what information is being contested, the reasons for

contesting it, and the proposed amendment to the information sought.

Record source categories:

Sources of information contained in this system include, but are

not limited to, investigative reports of Federal, State, and local law

enforcement, civil litigation, regulatory and administrative agencies;

client agencies of the Department of Justice; other non-Department of

Justice investigative agencies: forensic reports; statements of

witnesses and parties; verbatim transcripts of deposition and court

proceedings; date, memoranda and

[[Page 8669]]

reports from the court and agencies thereof; and the work product of

Assistant United States Attorneys, Department of Justice attorneys and

staff, and legal assistants working on particular cases.

Systems exempted from certain provisions of the Act:

The Attorney General has exempted this system from subsections (c)

(3) and (4), (d), (e) (1), (2) and (3), (e)(4) (G) and (H), (e) (5) and

(8), and (g) of the Privacy Act pursuant to 5 U.S.C. 552a (j)(2) and

(k) (1) and (2). Rules have been promulgated in accordance with the

requirements of 5 U.S.C. 553 (b), (c), and (e) and have been published

in the Federal Register.

JUSTICE/USA-007

System name:

Criminal Case Files.

System location:

Ninety-four United States Attorneys' Offices (See Appendix

identified as Justice/USA-999), Executive Office for United States

Attorneys, U.S. Department of Justice, 10th and Constitution Avenue NW,

Washington, DC 20530.

Categories of individuals covered by the system:

(a) Individuals charged with violations; (b) Individuals being

investigated for violations; (c) Defense Counsel(s); (d) Information

Sources; (e) Individuals relevant to development of Criminal Cases; (f)

Individuals investigated, but prosecution declined; (g) Individuals

referred to in potential or actual cases and matters of concern to a

U.S. Attorney's Office; (h) Individuals placed into the Department's

Pretrial Diversion program.

Categories of records in the system:

(a) All case files (USA-33); (b) Docket Cards (USA-115); (c)

Criminal Debtor Cards (USA-117a); (d) Criminal Case Activity Card (USA-

163); (e) Criminal Debtor Activity Card (USA-164); (f) 3 by 5 Index

Cards; (g) Caseload Printouts; (h) Attorney Assignment Sheets; (i)

General Correspondence re: Criminal Cases; (j) Reading Files re:

Criminal Cases; (k) Grand Jury Proceedings; (l) Miscellaneous

Investigative Reports; (m) Information Source Files; (n) Parole

Recommendations; (o) Immunity Requests; (p) Witness Protection Files;

(q) Wiretap Authorizations; (r) Search Warrants; (s) Telephone Records;

(t) Criminal Complaints; (u) Sealed Indictment Records; (v) Files

Unique to a District; (w) Criminal Miscellaneous Correspondence File;

(x) Prosecution Declined Reports.

Authority for maintenance of the system:

These systems are established and maintained pursuant to 5 U.S.C.

301, 28 U.S.C. 547 and 44 U.S.C. 3101.

Purpose(s):

Records are maintained for the purpose of prosecuting or otherwise

resolving criminal cases or matters handled by the United States

Attorneys.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

A record maintained in this system of records may be disseminated

as a routine use of such record as follows:

(a) In any case in which there is an indication of a violation or

potential violation of law, criminal, or regulatory in nature, the

record in question may be disseminated to the appropriate Federal,

state, local, or foreign agency charged with the responsibility for

investigating or prosecuting such violation or charged with enforcing

or implementing such law;

(b) In the course of investigating the potential or actual

violations of any law, criminal, civil, or regulatory in nature, or

during the course of a trial or hearing or the preparation for a trial

or hearing for such violation, a record may be disseminated to a

Federal, state, local, or foreign agency, or to an individual or

organization, if there is reason to believe that such agency,

individual, or organization possesses information relating to the

investigation, trial, or hearing and the dissemination is reasonably

necessary to elicit such information or to obtain the cooperation of a

witness or an informant;

(c) A record relating to a case or matter may be disseminated in an

appropriate Federal, state, local, or foreign court or grand jury

proceeding in accordance with established constitutional, substantive,

or procedural law or practice;

(d) A record relating to a case or matter may be disseminated to a

Federal, state, or local administrative or regulatory proceeding or

hearing in accordance with the procedures governing such proceeding or

hearing;

(e) A record relating to a case or matter may be disseminated to an

actual or potential party or his attorney for the purpose of

negotiation or discussion on such matters as settlement of the case or

matter, plea bargaining, or informal discovery proceedings;

(f) A record relating to a case or matter that has been referred by

an agency for investigation, prosecution, or enforcement, or that

involves a case or matter within the jurisdiction of an agency, may be

disseminated to such agency to notify the agency of the status of the

case or matter or of any decision or determination that has been made,

or to make such other inquiries and reports as are necessary during the

processing of the case or matter;

(g) A record relating to a person held in custody pending or during

arraignment, trial, sentence, or extradition proceedings, or after

conviction or after extradition proceedings, may be disseminated to a

Federal, state, local, or foreign prison, probation, parole, or pardon

authority, or to any other agency or individual concerned with the

maintenance, transportation, or release of such a person;

(h) A record relating to a case or matter may be disseminated to a

foreign country pursuant to an international treaty or convention

entered into and ratified by the United States or to an executive

agreement;

(i) A record may be disseminated to a Federal, state, local,

foreign, or international law enforcement agency to assist in the

general crime prevention and detection efforts of the recipient agency

or to provide investigative leads to such agency;

(j) A record may be disseminated to a Federal agency, in response

to its request, in connection with the hiring or retention of any

employee, the issuance of a security clearance, the reporting of an

investigation of an employee, the letting of a contract, or the

issuance of a license, grant, or other benefit by the requesting

agency, to the extent that the information relates to the requesting

agency's decision on the matter;

(k) A record may be disseminated to the public, news media, trade

associations, or organized groups, when the purpose of the

dissemination is educational or informational, such as descriptions of

crime trends or distinctive or unique modus operandi: Provided that the

record does not contain any information identifiable to a specific

individual other than such modus operandi;

(l) A record may be disseminated to a foreign country through the

United States Department of State or directly to the representative of

such country, to the extent necessary to assist such country in

apprehending and/or returning a fugitive to a jurisdiction which seeks

his return;

(m) A record that contains classified national security information

and material may be disseminated to persons who are engaged in

historical research projects, or who have previously occupied policy

making positions to which they were appointed

[[Page 8670]]

by the President, in a accordance with the provisions codified in 28

CFR 17.96;

(n) A record relating to an actual or potential civil or criminal

violation of title 17, United States Code, may be disseminated to a

person injured by such violation to assist him in the institution or

maintenance of a suit brought under such title;

(o) Information permitted to be released to the news media and the

public pursuant to 28 CFR 50.2 may be made available unless it is

determined that release of the specific information in the context of a

particular case would constitute an unwarranted invasion of personal

privacy;

(p) Information not otherwise required to be released pursuant to 5

U.S.C. 552 may be made available to a Member of Congress or staff

acting upon the Member's behalf when the Member or staff requests the

information on behalf of and at the request of the individual who is

the subject of the record;

(q) A record may be disclosed as a routine use to the National

Archives and Records Administration in records management inspections

conducted under the authority of 44 U.S.C. 2904 and 2906;

(r) A record may be accessed by volunteer student workers and

students working under a college work-study program, as is necessary to

enable them to perform their function;

(s) A record, or facts derived therefrom, may be disseminated in a

proceeding before a court or adjudicative body before which the United

States Attorney's office or the Executive Office for U.S. Attorneys is

authorized to appear when i. the United States Attorney's office or the

Executive Office for U.S. Attorneys, or any subdivision thereof, or ii.

any employee of the United States Attorney's office or the Executive

Office for U.S. Attorneys in his or her official capacity, or iii. any

employee of the United States Attorney's office or the Executive Office

for U.S. Attorneys in his or her individual capacity where the

Department of Justice has agreed to represent the employee, or iv. the

United States, where the United States Attorney's office or the

Executive Office for U.S. Attorneys determines that the litigation is

likely to affect it or any of its subdivisions, is a party to

litigation or has an interest in litigation and such records are

determined by the United States Attorney's office or the Executive

Office for U.S. Attorneys to be arguably relevant to the litigation;

(t) A record, or facts derived therefrom, may be disseminated in a

proceeding before a court or adjudicative body before which the United

States Attorney's office is authorized to appear, when the United

States, or any agency or subdivision thereof, is a party to litigation

or has an interest in litigation and such records are determined by the

United States Attorney's office to be arguably relevant to the

litigation;

(u) In any health care related civil or criminal case,

investigation, or matter, information indicating patient harm, neglect,

or abuse, or poor or inadequate quality of care, at a health care

facility or by a health care provider, may be disclosed as a routine

use to any federal, state, local, tribal, foreign, joint, international

or private entity that is responsible for regulating, licensing,

registering, or accrediting any health care provider or health care

facility, or enforcing any health care related laws or regulations.

Further, information indicating an ongoing quality of care problem by a

health care provider or at a health care facility may be disclosed to

the appropriate health plan. Additionally, unless otherwise prohibited

by applicable law, information indicating patient harm, abuse or poor

or inadequate quality of care may be disclosed to the affected patient

or his or her representative or guardian at the discretion of and in

the manner determined by the agency in possession of the information.

(v) Records relating to an individual who owes an overdue debt to

the United States may be disseminated to (1) a Federal agency which

employs the individual to enable the employing agency to offset the

individual's salary, (2) a Federal, State, local or foreign agency, an

organization, including a consumer reporting agency, or individual to

elicit information to assist the United States Attorney in the

collection of the overdue debt, (3) a collection agency or private

counsel to enable them to collect the overdue debt, and (4) the

Internal Revenue Service (IRS) to enable that agency to offset the

individual's tax refund. Records provided to the IRS may be used in a

computer matching program to identify individuals who are entitled to

refunds against which such offset for overdue debts would be

appropriate; and Notice of disclosure under Subsection (b)(12) of the

Privacy Act: Records relating to individuals who owe a past-due debt to

the United States may be disseminated to consumer reporting agencies to

encourage payment of the past-due debt.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

All information except that specified in this paragraph, is

recorded on basic paper/cardboard material, and stored within manila

file folders, within metal file cabinets, electric file/card retrievers

or safes. Some material is recorded and stored on magnetic tape, card

or other data processing type storage matter for reproduction later

into conventional formats.

Retrievability:

Information is retrieved primarily by name of person, case number,

compliant number of court docket number. Information within this system

of records may be accessed by various U.S. Attorney's offices and the

Executive Office for United States Attorneys by means of catho-ray tube

terminals (CRTs).

Safeguards:

Information in the system is both confidential and non-confidential

and located in file cabinets in the United States Attorney offices.

Confidential materials are in locked file drawers and safes, and

nonconfidential materials are in unlocked file drawers. Offices are

locked during non-working hours and are secured by either Federal

Protective Service, United States Postal Service, or private building

guards. Information that is retrievable by CRTs within various U.S.

Attorney's offices and the Executive Office for United States Attorneys

requires user identification numbers which are issued to authorized

employees of the Department of Justice.

Retention and disposal:

Case files involving no sentence, or sentences of ten years or

less, are destroyed ten years after case is closed. Case files

involving sentences of more than ten years are destroyed one year after

the date of termination of sentence. Both are in accordance with

approved retention and disposal schedules.

System manager(s) and address:

System manager for the system in each office is the Administrative

Office/Assistant, for the U.S. Attorney for each district (See

appendix).

Notification procedure:

Address inquiries to the System Manager for the judicial district

in which the case or matter is pending (See appendix).

[[Page 8671]]

Record access procedures:

The major part of the information maintained in this system is

exempt from this requirement under 5 U.S.C. 552a(j)(2), (k)(1) and/or

(k)(2). To the extent that this system is not subject to exemption, it

is subject to access. A determination as to exemption shall be made at

the time a request for access is received. A request for access to a

record from this system shall be made in writing, with the envelope and

the letter clearly marked ``Privacy Access Request.'' Include in the

request the name of the individual involved, his birth date and place,

or any other identifying number or information which may be of

assistance in locating the record and the name of the case or matter

involved, if known. The requester will also provide his or her

notarized signature and a return address for transmitting the

information. Access requests will be directed to the System Manager

(See appendix).

Contesting record procedures:

The major part of the information maintained in this system is

exempt from this requirement under 5 U.S.C. 552a(j)(2), (k)(1) and/or

(k)(2).

To the extent that this system is not subject to exemption, it is

subject to contest. A determination as to exemption shall be made at

the time a request for contest is received. Individuals desiring to

contest or amend information maintained in the system should direct

their request to the System Manager (See Appendix) stating clearly and

concisely what information is being contested, the reasons for

contesting it, and the proposed amendment to the information sought.

Record source categories:

Sources of information contained in this system include, but are

not limited to, investigative reports of federal, state and local law

enforcement agencies; client agencies of the Department of Justice;

other non-Department of Justice investigative agencies; forensic

reports; statements of witnesses and parties; verbatim transcripts of

Grand Jury and court proceedings; data, memoranda and reports from the

Court and agencies thereof; and the work product of Assistant United

States Attorneys, Department of Justice attorneys and staff, and legal

assistants working on particular cases.

Systems exempted from certain provisions of the Act:

The Attorney General has exempted this system from subsection (c)

(3) and (4), (d), (e) (1), (2) and (3), (e)(4) (G) and (H), (e) (5) and

(8), and (g) of the Privacy Act pursuant to 5 U.S.C. 552a (j)(2) and

(k) (1) and (2). Rules have been promulgated in accordance with the

requirements of 5 U.S.C. 553 (b), (c) and (e) and have been published

in the Federal Register.

JUSTICE/FBI-002

System name:

The FBI Central Records System.

System location:

a. Federal Bureau of Investigation, J. Edgar Hoover Building, 10th

and Pennsylvania Avenue, NW, Washington DC 20535; b. 56 field divisions

(see Appendix); c. 16 Legal Attache (see Appendix).

Categories of individuals covered by the system:

a. Individuals who relate in any manner to official FBI

investigations including, but not limited to subjects, suspects,

victims, witnesses, and close relatives and associates who are relevant

to an investigation.

b. Applicants for and current and former personnel of the FBI and

persons related thereto who are considered relevant to an applicant

investigation, personnel inquiry, or other personnel matters.

c. Applicants for and appointees to sensitive positions in the

United States Government and persons related thereto who are considered

relevant to the investigation.

d. Individuals who are the subject of unsolicited information, who

offer unsolicited information, request assistance, and make inquiries

concerning record material, including general correspondence, and

contacts with other agencies, businesses, institutions, clubs; the

public and the news media.

e. Individuals associated with administrative operations or

services including pertinent functions, contractors and pertinent

persons related thereto. (All manner of information concerning

individuals may be acquired in connection with and relating to the

varied investigative responsibilities of the FBI which are further

described in ``CATEGORIES OF RECORDS IN THE SYSTEM.'' Depending on the

nature and scope of the investigation this information may include,

among other things, personal habits and conduct, financial information,

travel and organizational affiliation of individuals. The information

collected is made a matter of record and placed in FBI files.)

Categories of records in the system:

The FBI Central Records Systems--The FBI utilizes a central records

system of maintaining its investigative, personnel, applicant,

administrative, and general files. This system consists of one

numerical sequence of subject matter files, an alphabetical index to

the files, and a supporting abstract system to facilitate processing

and accountability of all important mail placed in files. This abstract

system is both a textual and an automated capability for locating mail.

Files kept in FBI field offices are also structured in the same manner,

except they do not utilize an abstract system.

The 281 classifications used by the FBI in its basic filing system

pertain primarily to Federal violations over which the FBI has

investigative jurisdiction. However, included in the 281

classifications are personnel, applicant, and administrative matters to

facilitate the overall filing scheme. These classifications are as

follows (the word ``obsolete'' following the name of the classification

indicates the FBI is no longer initiating investigative cases in these

matters, although the material is retained for reference purposes):

1. Training Schools; National Academy Matters: FBI National Academy

Applicants. Covers general information concerning the FBI National

Academy, including background investigations of individual candidates.

2. Neutrality Matters. Title 18, United States Code, Sections 956

and 958 962; Title 22, United States Code, Sections 1934 and 401.

3. Overthrow or Destruction of the Government. Title 18, United

States Code, Section 2385.

4. National Firearms Act, Federal Firearms Act; State Firearms

Control Assistance Act; Unlawful Possession or Receipt of Firearms.

Title 26, United States Code, Sections 5801-5812; Title 18, United

States Code, Sections 921-928; Title 18, United States Code, Sections

1201-1203.

5. Income Tax. Covers violations of Federal income tax laws

reported to the FBI. Complaints are forwarded to the Commissioner of

the Internal Revenue Service.

6. Interstate Transportation of Strikebreakers. Title 18, United

States Code, Section 1231.

7. Kidnapping. Title 28, United States Code, Sections 1201 and

1202.

8. Migratory Bird Act. Title 18, United States Code, Section 43;

Title 16, United States Code, Section 703 through 718.

9. Extortion. Title 18, United States Code, Sections 876, 877, 875,

and 873.

10. Red Cross Act. Title 18, United States Code, Sections 706 and

917.

11. Tax (Other than Income). This classification covers complaints

concerning violations of Internal

[[Page 8672]]

Revenue law as they apply to other than alcohol, social security and

income and profits taxes, which are forwarded to the Internal Revenue

Service.

12. Narcotics. This classification covers complaints received by

the FBI concerning alleged violations of Federal drug laws. Complaints

are forwarded to the headquarters of the Drug Enforcement

Administration (DEA), or the nearest district office of DEA.

13. Miscellaneous. Section 125, National Defense Act, Prostitution;

Selling Whiskey Within Five Miles of An Army Camp, 1920 only. Subjects

were alleged violators of abuse of U.S. flag, fraudulent enlistment,

selling liquor and operating houses of prostitution within restricted

bounds of military reservations. Violations of Section 13 of the

Selective Service Act (Conscription Act) were enforced by the

Department of Justice as a war emergency measure with the Bureau

exercising jurisdiction in the detection and prosecution of cases

within the purview of that Section.

14. Sedition. Title 18, United States Code, Sections 2387, 2388,

and 2391.

15. Theft from Interest Shipment. Title 18, United States Code,

Section 859; Title 18, United States Code, Section 660; Title 18 United

States Code, Section 2117.

16. Violations of Federal Injunction (obsolete). Consolidated into

Classification 69, ``Contempt of Court''.

17. Fraud Against the Government, Department of Veterans Affairs,

Department of Veterans Affairs Matters. Title 18, United States Code,

Section 287, 289, 290, 371, or 1001, and Title 38, United States Code,

Sections 787(a), 787(b), 3405, 3501, and 3502.

18. May Act. Title 18, United States Code, Section 1384.

19. Censorship Matter (obsolete). Pub. L. 77th Congress.

20. Federal Grain Standards Act (obsolete) 1920 only. Subjects were

alleged violators of contracts for sale. Shipment of Interstate

Commerce, Section 5, U.S. Grain Standards Act.

21. Food and Drugs. This classification covers complaints received

concerning alleged violations of the Food, Drug and Cosmetic Act; Tea

Act; Import Milk Act; Caustic Poison Act; and Filled Milk Act. These

complaints are referred to the Commissioner of the Food and Drug

Administration of the field component of that Agency.

22. National Motor Vehicle Traffic Act, 1922-27 (obsolete).

Subjects were possible violators of the National Motor Vehicle Theft

Act, Automobiles seized by Prohibitions Agents.

23. Prohibition. This classification covers complaints received

concerning bootlegging activities and other violations of the alcohol

tax laws. Such complaints are referred to the Bureau of Alcohol,

Tobacco and Firearms, Department of the Treasury, or field

representatives of the Agency.

24. Profiteering 1920-42 (obsolete). Subjects are possible

violators of the Lever Act--Profiteering in food and clothing or

accused company was subject of file. Bureau conducted investigations to

ascertain profits.

25. Selective Service Act; Selective Training and Service Act.

Title 50, United States Code, Section 462; Title 50, United States

Code, Section 459.

26. Interstate Transportation of Stolen Motor Vehicle; Interstate

Transportation of Stolen Aircraft. Title 18, United States Code,

Sections 2311 (in part), 2312, and 2313.

27. Patent Matter. Title 35, United States Code, Sections 104 and

105.

28. Copyright Matter. Title 17, United States Code, Sections 104

and 105.

29. Bank Fraud and Embezzlement. Title 18, United States Code,

Sections 212, 213, 215, 334, 655-657, 1004-1006, 1008, 1009, 1014, and

1306; Title 12, United States Code, Section 1725(g).

30. Interstate Quarantine Law, 1922-25 (obsolete). Subjects alleged

violators of Act of February 15, 1893, as amended, regarding interstate

travel of persons afflicted with infectious diseases. Cases also

involved unlawful transportation of animals, Act of February 2, 1903.

Referrals were made to Public Health Service and the Department of

Agriculture.

31. White Slave Traffic Act. Title 18, United States Code, Section

2421-2424.

32. Identification (Fingerprint) Matters. This classification

covers general information concerning Identification (fingerprint)

matters.

33. Uniform Crime Reporting. This classification covers general

information concerning the Uniform Crime Reports, a periodic

compilation of statistics of criminal violations throughout the United

States.

34. Violation of Lacy Act. 1922-43. (obsolete) Unlawful

Transportation and shipment of black bass and fur seal skins.

35. Civil Service. This classification covers complaints received

by the FBI concerning Civil Service matters which are referred to the

Office of Personnel Management in Washington or regional offices of

that Agency.

36. Mail Fraud. Title 18, United States Code, Section 1341.

37. False Claims Against the Government. 1921-22 (obsolete).

Subjects submitted claims for allotment, vocational training,

compensation as veterans under the Sweet Bill. Letters were generally

referred elsewhere (Veterans Bureau). Violators apprehended for

violation of Article No. 1, War Risk Insurance Act.

38. Application for Pardon to Restore Civil Rights. 1921-35

(obsolete). Subjects allegedly obtained their naturalization papers by

fraudulent means. Cases later referred to Immigration and

Naturalization Service.

39. Falsely Claiming Citizenship (obsolete). Title 18, United

States Code, Sections 911 and 1015(a)(b).

40. Passport and Visa Matter. Title 18, United States Code,

Sections 1451-1546.

41. Explosives (obsolete). Title 50, United States Code, Sections

121 through 144.

42. Deserter; Deserter, Harboring. Title 10, United States Code,

Sections 808 and 885.

43. Illegal Wearing of Uniforms; False Advertising or Misuse of

Names, Words, Emblems or Insignia; Illegal Manufacturer, Use,

Possession, or Sale of Emblems and Insignia; Illegal Manufacture,

Possession, or Wearing of Civil Defense Insignia; Miscellaneous,

Forging or Using Forged Certificate of Discharge from Military or Naval

Service; Miscellaneous, Falsely Making or Forging Naval, Military, or

Official Pass; Miscellaneous, Forging or Counterfeiting Seal of

Department or Agency of the United States, Misuse of the Great Seal of

the United States or of the Seals of the President or the Vice

President of the United States; Unauthorized Use of ``Johnny Horizon''

Symbol; Unauthorized Use of Smokey Bear Symbol. Title 18, United States

Code, Sections 702, 703, and 704; Title 18, United States Code,

Sections 701, 705, 707, and 710; Title 36, United States Code, Section

182; Title 50, Appendix, United States Code, Section 2284; Title 46,

United States Code, Section 249; Title 18, United States Code, Sections

498, 499, 506, 709, 711, 711a, 712, 713, and 714; Title 12, United

States Code, Sections 1457 and 1723a; Title 22, United States Code,

Section 2518.

44. Civil Rights; Civil Rights, Election Laws, Voting Rights Act,

1965, Title 18, United States Code, Sections 241, 242, and 245; Title

42, United States Code, Section 1973; Title 18, United States Code,

Section 243; Title 18, United States Code, Section 244, Civil Rights

Act--Federally Protected Activities; Civil Rights Act--Overseas

Citizens Voting Rights Act of 1975.

45. Crime on the High Seas (includes stowaways on boats and

aircraft). Title

[[Page 8673]]

18, United States Code, Sections 7, 13, 1243, and 2199.

46. Fraud Against the Government (includes Department of Health,

Education and Welfare; Department of Labor (CETA), and Miscellaneous

Government Agencies), Anti-Kickback Statute; Department Assistance Act

of 1950; False Claims, Civil; Federal-Aid Road Act; Lead and Zinc Act;

Public Works and Economic Development Act of 1965; Renegotiation Act,

Criminal; Renegotiation Act, Civil; Trade Expansion Act of 1962;

Unemployment Compensation Statutes; Economic Opportunity Act, Title 50,

United States Code, Section 1211 et seq.; Title 31, United States Code,

Section 231; Title 41, United States Code, Section 119; Title 40,

United States Code, Section 489.

47. Impersonation. Title 18, United States Code, Sections 912, 913,

915, and 916.

48. Postal. Violation (Except Mail Fraud). This classification

covers inquiries concerning the Postal Service and complaints

pertaining to the theft of mail. Such complaints are either forwarded

to the Postmaster General or the nearest Postal Inspector.

49. Bankruptcy Fraud. Title 18, United States Code, Sections 151-

155.

50. Involuntary Servitude and Slavery. U.S. Constitution, 13th

Amendment; Title 18, United States Code, Sections 1581-1588, 241, and

242.

51. Jury Panel Investigations. This classification covers jury

panel investigations which are requested by the appropriate Assistant

Attorney General as authorized by 28 U.S.C. 533 and AG memorandum 781,

dated November 9, 1972. These investigations can be conducted only upon

such request and consist of an indices and arrest check, and only in

limited important trials where defendant could have influence over a

juror.

52. Theft, Robbery, Embezzlement, Illegal Possession or Destruction

of Government Property. Title 18, United States Code, Sections 641,

1024, 1660, 2112, and 2114. Interference With Government

Communications, Title 18, United States Code, Section 1632.

53. Excess Profits on Wool. 1918 (obsolete). Subjects possible

violators of Government Control of Wool Clip Act of 1918.

54. Customs Laws and Smuggling. This classification covers

complaints received concerning smuggling and other matters involving

importation and entry of merchandise into and the exportation of

merchandise from the United States. Complaints are referred to the

nearest district office of the U.S. Customs Service or the Commissioner

of Customs, Washington, DC.

55. Counterfeiting. This classification covers complaints received

concerning alleged violations of counterfeiting of U.S. coins, notes,

and other obligations and securities of the Government. These

complaints are referred to either the Director, U.S. Secret Service, or

the nearest office of that Agency.

56. Election Laws. Title 18, United States Code, Sections 241, 242,

245, and 591-607; Title 42, United States Code, Section 1973; Title 26,

United States Code, Sections 9012 and 9042; Title 2, United States

Code, Sections 431-437, 439, and 441.

57. War Labor Dispute Act (obsolete). Pub. L. 89--77th Congress.

58. Corruption of Federal Public Officials. Title 18, United States

Code, Sections 201-203, 205-211; Public Law 89-4 and 89-136.

59. World War Adjusted Compensation Act of 1924-44 (obsolete).

Bureau of Investigation was charged with the duty of investigating

alleged violations of all sections of the World War Adjusted

Compensation Act (Pub. L. 472, 69th Congress (H.R. 10277)) with the

exception of Section 704.

60. Anti-Trust, Title 15, United States Code, Sections 1-7, 12-27,

and 13.

61. Treason or Misprision of Treason. Title 18, United States Code,

Sections 2381, 2382, 2389, 2390, 756, and 757.

62. Administrative Inquiries. Misconduct Investigations of Officers

and Employees of the Department of Justice and Federal Judiciary;

Census Matters (Title 13, United States Code, Sections 211-214, 221-

224, 304, and 305) Domestic Police Cooperation; Eight-Hour-Day Law

(Title 40, United States Code, Sections 321, 332, 325a, 326); Fair

Credit Reporting Act (Title 15, United States Code, Sections 1681q and

1681r); Federal Cigarette Labeling and Advertising Act (Title 15,

United States Code, Section 1333); Federal Judiciary Investigations;

Kickback Racket Act (Title 18, United States Code, Section 874); Lands

Division Matter, other Violations and/or Matters; Civil Suits--

Miscellaneous; Soldiers' and Sailors' Civil Relief Act of 1940 (Title

50, Appendix, United States Code, Sections 510-590); Tariff Act of 1930

(Title 19, United States Code, Section 1304); Unreported Interstate

Shipment of Cigarettes (Title 15, United States Code, Sections 375 and

376); Fair Labor Standards Act of 1938 (Wages and Hours Law) (Title 29,

United States Code, Sections 201-219); Conspiracy (Title 18, United

States Code, Section 371 (formerly Section 88, Title 18, United States

Code); effective September 1, 1948).

63. Miscellaneous--Nonsubversive. This classification concerns

correspondence from the public which does not relate to matters within

FBI jurisdiction.

64. Foreign Miscellaneous. This classification is a control file

utilized as a repository for intelligence information of value

identified by country. More specific categories are placed in

classification 108-113.

65. Espionage. Attorney General Guidelines on Foreign

Counterintelligence; Internal Security Act of 1950; Executive Order

11905.

66. Administrative Matters. This classification covers such items

as supplies, automobiles, salary matters and vouchers.

67. Personnel Matters. This classification concerns background

investigations of applicants for employment with the FBI and folders

for current and former employees.

68. Alaskan matters (obsolete). This classification concerns FBI

investigations in the Territory of Alaska prior to its becoming a

State.

69. Contempt of Court. Title 18, United States Code, Sections 401,

402, 3285, 3691, 3692; Title 10, United States Code. Section 847; and

Rule 42, Federal Rules of Criminal Procedure.

70. Crime on Government Reservation. Title 18, United States Code,

Sections 7 and 13.

71. Bills of Lading Act, Title 49, United States Code, Section 121.

72. Obstruction of Criminal Investigations: Obstruction of Justice,

Obstruction of Court Orders. Title 18, United States Code. Sections

1503 through 1510.

73. Application for Pardon After Completion of Sentence and

Application for Executive Clemency. This classification concerns the

FBI's background investigation in connection with pardon applications

and request for executive clemency.

74. Perjury. Title 18, United States Code, Sections 1621, 1622, and

1623.

75. Bondsmen and Sureties. Title 18, United States Code, Section

1506.

76. Escaped Federal Prisoner. Escape and Rescue; Probation

Violator, Parole Violator, Mandatory, Release Violator. Title 18,

United States Code, Sections 751-757, 1072; Title 18, United States

Code. Sections 3651-3656; and Title 18, United States Code. Sections

4202-4207, 5037, and 4161-4166.

77. Applicants (Special Inquiry, Departmental and Other Government

Agencies, except those having special classifications). This

classification covers the background investigations

[[Page 8674]]

conducted by the FBI in connection with the aforementioned positions.

78. Illegal Use of Government Transportation Requests. Title 18,

United States Code, Section 287, 495, 508, 641, 1001 and 1002.

79. Missing Persons. This classification covers the FBI's

Identification Division's assistance in the locating of missing

persons.

80. Laboratory Research Matters. At FBI Headquarters this

classification is used for Laboratory research matters. In field office

files this classification covers the FBI's public affairs matters and

involves contact by the FBI with the general public, Federal and State

agencies, the Armed Forces, Corporations, the news media and other

outside organizations.

81. Gold Hoarding. 1933-45. (obsolete) Gold Hoarding investigations

conducted in accordance with an Act of March 9, 1933 and Executive

Order issued August 28, 1933. Bureau instructed by Department to

conduct no further investigations in 1935 under the Gold Reserve Act of

1934. Thereafter, all correspondence referred to Secret Service.

82. War Risk Insurance (National Life Insurance (obsolete)). This

classification covers investigations conducted by the FBI in connection

with civil suits filed under this statute.

83. Court of Claims. This classification covers requests for

investigations of cases pending in the Court of Claims from the

Assistant Attorney General in charge of the Civil Division of the

Department of Justice.

84. Reconstruction Finance Corporation Act (obsolete). Title 15,

United States Code, Chapter 14.

85. Home Owner Loan Corporation (obsolete). This classification

concerned complaints received by the FBI about alleged violations of

the Home Owners Loan Act, which were referred to the Home Owners Loan

Corporation. Title 12, United States Code, Section 1464.

86. Fraud Against the Government--Small Business Administration.

Title 15, United States Code, Section 645; Title 18, United States

Code, Sections 212, 213, 215, 216, 217, 657, 658, 1006, 1011, 1013,

1014, 1906, 1907, and 1909.

87. Interstate Transportation of Stolen Property (Heavy Equipment--

Commercialized Theft). Title 18, United States Code, Sections 2311,

2314, 2315 and 2318.

88. Unlawful Flight to Avoid Prosecution, Custody, or Confinement;

Unlawful Flight to Avoid Giving Testimony. Title 18, United States

Code, Sections 1073 and 1074.

89. Assaulting or Killing a Federal Officer, Crimes Against Family

Members, Congressional Assassination Statute, Title 18, United States

Code, Sections 1111, 1114, 2232.

90. Irregularities in Federal Penal Institutions. Title 18, United

States Code, Sections 1791 and 1792.

91. Bank Burglary, Bank Larceny; Bank Robbery. Title 18, United

States Code, Section 2113.

92. Racketeer Enterprise Investigations. Title 18, United States

Code. Section 3237.

93. Ascertaining Financial Ability. This classification concerns

requests by the Department of Justice for the FBI to ascertain a

person's ability to pay a claim, fine or judgment obtained against him

by the United States Government.

94. Research matters. This classification concerns all general

correspondence of the FBI with private individuals which does not

involve any substantive violation of Federal law.

95. Laboratory Cases (Examination of Evidence in Other Than

Bureau's Cases). The classification concerns non-FBI cases where a duly

constituted State, county or a municipal law enforcement agency in a

criminal matter has requested an examination of evidence by the FBI

Laboratory.

96. Alien Applicant (obsolete). Title 10, United States Code,

Section 310.

97. Foreign Agents Registration Act. Title 18, United States Code,

Section 951; Title 22, United States Code, Sections 611-621; Title 50,

United States Code, Sections 851-857.

98. Sabotage. Title 18, United States Code, Sections 2151-2156;

Title 50, United States Code, Section 797.

99. Plant Survey (obsolete). This classification covers a program

wherein the FBI inspected industrial plants for the purpose of making

suggestions to the operations of those plants to prevent espionage and

sabotage.

100. Domestic Security. This classification covers investigations

by the FBI in the domestic security field, e.g., Smith Act violations.

101. Hatch Act (obsolete). Public Law 252, 76th Congress.

102. Voorhis Act, Title 18, United States Code, Section 1386.

103. Interstate Transportation of Stolen Livestock, Title 18,

United States Code, Sections 667, 2311, 2316 and 2317.

104. Servicemen's Dependents Allowance Act of 1942 (obsolete).

Public Law 625, 77th Congress, Sections 115-119.

105. Foreign Counterintelligence Matters. Attorney General

Guidelines on Foreign Counterintelligence. Executive Order 11905.

106. Alien Enemy Control; Escaped Prisoners of War and Internees,

1944-55 (obsolete). Suspects were generally suspected escaped prisoners

of war, members of foreign organizations, failed to register under the

Alien Registration Act. Cases ordered closed by Attorney General after

alien enemies returned to their respective countries upon termination

of hostilities.

107. Denaturalization Proceedings (obsolete). This classification

covers investigation concerning allegations that an individual

fraudulently swore allegiance to the United States or in some other

manner illegally obtained citizenship to the U.S. Title 8, United

States Code, Section 738.

108. Foreign Travel Control (obsolete). This classification

concerns security-type investigations wherein the subject is involved

in foreign travel.

109. Foreign Political Matters. This classification is a control

file utilized as a repository for intelligence information concerning

foreign political matters broken down by country.

110. Foreign Economic Matters. This classification is a control

file utilized as a repository for intelligence information concerning

foreign economic matters broken down by country.

111. Foreign Social Conditions. This classification is a control

file utilized as a repository for intelligence information concerning

foreign social conditions broken down by county.

112. Foreign Funds. This classification is a control file utilized

as a repository for intelligence information concerning foreign funds

broken down by country.

113. Foreign Military and Naval Matters. This classification is a

control file utilized as a repository for intelligence information

concerning foreign military and naval matters broken down by country.

114. Alien Property Custodian Matter (obsolete). Title 50, United

States Code, Sections 1 through 38. This classification covers

investigations concerning ownership and control of property subject to

claims and litigation under this statute.

115. Bond Default; Bail Jumper. Title 18, United States Code,

Sections 3146-3152.

116. Department of Energy Applicant; Department of Energy,

Employee. This classification concerns background investigations

conducted in connection with employment with the Department of Energy.

117. Department of Energy, Criminal. Title 42, United States Code,

Sections 2011-2281; Public Law 93-438.

118. Applicant, Intelligence Agency (obsolete). This classification

covers applicant background investigations conducted of persons under

[[Page 8675]]

consideration for employment by the Central Intelligence Group.

119. Federal Regulation of Lobbying Act. Title 2, United States

Code, ections 261-270.

120. Federal Tort Claims Act, Title 28, United States Code,

Sections 2671 to 2680. Investigations are conducted pursuant to

specific request from the Department of Justice in connection with

cases in which the Department of Justice represents agencies sued under

the Act.

121. Loyalty of Government Employees (obsolete). Executive Order

9835.

122. Labor Management Relations Act, 1947. Title 29, United States

Code, Sections 161, 162, 176-178 and 186.

123. Section inquiry, State Department, Voice of America (U.S.

Information Center) (Public Law 402, 80th Congress) (obsolete). This

classification covers loyalty and security investigations on personnel

employed by or under consideration for employment for Voice of America.

124. European Recovery Program Administration, formerly Foreign

Operations Administration, Economic Cooperation Administration or

E.R.P., European Recovery Programs; A.I.D. Agency for International

Development (obsolete). This classification covers security and loyalty

investigation of personnel employed by or under consideration for

employment with the European Recovery Program, Public Law 472, 80th

Congress.

125. Railway Labor Act; Railway Labor Act--Employer's Liability Act

Title 45, United States Code, Sections 151-163 and 181-188.

126. National Security Resources Board, Special Inquiry (obsolete).

This classification covers loyalty investigations on employees and

applicants of the National Security Resources Board.

127. Sensitive Positions in the United States Government, Public

Law 266 (obsolete). Public Law 81st Congress.

128. International Development Program (Foreign Operations

Administration) (obsolete). This classification covers background

investigations conducted on individuals who are to be assigned to

duties under the International Development Program.

129. Evacuation Claims (obsolete). Public Law 886, 80th Congress.

130. Special Inquiry. Armed Forces Security Act (obsolete). This

classification covers applicant-type investigations conducted for the

Armed Forces security agencies.

131. Admiralty Matter. Title 46, United States Code, Sections 741-

752 and 781-799.

132. Special Inquiry, Office of Defense Mobilization (obsolete).

This classification covers applicant-type investigations of individuals

associated with the Office of Defense Mobilization.

133. National Science Foundation Act, Applicant (obsolete). Public

Law 507, 81st Congress.

134. Foreign Counterintelligence Assets. This classification

concerns individuals who provide information to the FBI concerning

Foreign Counterintelligence matters.

135. PROSAB (Protection of Strategic Air Command Bases of the U.S.

Air Force (obsolete). This classification covered contacts with

individuals with the aim to develop information useful to protect bases

of the Strategic Air Command.

136. American Legion Contact (obsolete). This classification

covered liaison contracts with American Legion offices.

137. Informants. Other than Foreign Counterintelligence Assets.

This classification concerns individuals who furnish information to the

FBI concerning criminal violations on a continuing and confidential

basis.

138. Loyalty of Employees of the United Nations and Other Public

International Organizations. This classification concerns FBI

investigations based on referrals from the Office of Personnel

Management wherein a question or allegation has been received regarding

the applicant's loyalty to the U.S. Government as described in

Executive Order 10422.

139. Interception of Communications (Formerly, Unauthorized

Publication or Use of Communications). Title 47, United States Code,

Section 605; Title 47, United States Code, Section 501; Title 18,

United States Code, Sections 2510-2513.

140. Security of Government Employees; Fraud Against the

Government, Executive Order 10450.

141. False Entries in Records of Interstate Carriers. Title 47,

United States Code, Section 220; Title 49, United States Code, Section

20.

142. Illegal Use of Railroad Pass. Title 49, United States Code,

Section 1.

143. Interstate Transport of Gambling Devices. Title 15, United

States Code, Sections 1171 through 1180.

144. Interstate Transportation of Lottery Tickets. Title 18, United

States Code, Section 1301.

145. Interstate Transportation of Obscene Materials. Title 18,

United States Code, Sections 1462, 1464, and 1465.

146. Interstate Transportation of Prison-Made Goods. Title 18,

United States Code, Sections 1761 and 1762.

147. Fraud Against the Government--Department of Housing and Urban

Development, Matters. Title 18, United States Code, Sections 657, 709,

1006, and 1010; Title 12, United States Code, Sections 1709 and 1715.

148. Interstate Transportation of Fireworks. Title 18, United

States Code, Section 836.

149. Destruction of Aircraft or Motor Vehicles. Title 18, United

States Code, Section 31-35.

150. Harboring of Federal Fugitives, Statistics (obsolete).

151. (Referral cases received from the Office of Personnel

Management under Pub. L. 298). Agency for International Development;

Department of Energy; National Aeronautics and Space Administration;

National Science Foundation; Peace Corps; Action; U.S. Arms Control and

Disarmament Agency; World Health Organization; International Labor

Organization; International Communications Agency. This classification

covers referrals from the Office of Personnel Management where an

allegation has been received regarding an applicant's loyalty to the

U.S. Government. These referrals refer to applicants from Peace Corps;

Department of Energy, National Aeronautics and Space Administration,

Nuclear Regulatory Commission, United States Arms Control and

Disarmament Agency and the International Communications Agency.

152. Switchblade Knife Act. Title 15, United States Code, Sections

1241-1244.

153. Automobile Information Disclosure Act. Title 15, United States

Code, Sections 1231-1233.

154. Interstate Transportation of Unsafe Refrigerators. Title 15,

United States Code, Sections 1211-1214.

155. National Aeronautics and Space Act of 1958. Title 18, United

States Code, Section 799.

156. Employee Retirement Income Security Act. Title 29, United

States Code, Sections 1021-1029, 1111, 1131, and 1141; Title 18, United

States Code, Sections 644, 1027, and 1954.

157. Civil Unrest. This classification concerns FBI responsibility

for reporting information on civil disturbances or demonstrations. The

FBI's investigative responsibility is based on the Attorney General's

Guidelines for Reporting on Civil Disorders and Demonstrations

Involving a Federal Interest which became effective April 5, 1976.

158. Labor-Management Reporting and Disclosure Act of 1959

(Security Matter) (obsolete). Public Law 86-257, Section 504.

159. Labor-Management Reporting and Disclosure Act of 1959

[[Page 8676]]

(Investigative Matter). Title 29, United States Code, Sections 501,

504, 522, and 530.

160. Federal Train Wreck Statute. Title 18, United States Code,

Section 1992.

161. Special Inquiries for White House, Congressional Committee and

Other Government Agencies. This classification covers investigations

requested by the White House. Congressional committees or other

Government agencies.

162. Interstate Gambling Activities. This classification covers

information acquired concerning the nature and scope of illegal

gambling activities in each field office.

163. Foreign Police Cooperation. This classification covers

requests by foreign police for the FBI to render investigative

assistance to such agencies.

164. Crime Aboard Aircraft. Title 49, United States Code, Sections

1472 and 1473.

165. Interstate Transmission of Wagering Information. Title 18,

United States Code, Section 1065.

166. Interstate Transportation in Aid of Racketeering. Title 18,

United States Code, Section 1952.

167. Destruction of Interstate Property. Title 15, United States

Code, Sections 1281 and 1282.

168. Interstate Transportation of Wagering Paraphernalia. Title 18,

United States Code, Section 1953.

169. Hydraulic Brake Fluid Act (obsolete); 76 Stat. 437, Public Law

87-637.

170. Extremist Informants (obsolete). This classification concerns

individuals who provided information on a continuing basis on various

extremist elements.

171. Motor Vehicle Seat Belt Act (obsolete). Pub. L. 88-201, 80th

Congress.

172. Sports Bribery. Title 18, United States Code, Section 244.

173. Public Accommodations. Civil Rights Act of 1964 Public

Facilities; Civil Rights Act of 1964 Public Education; Civil Rights Act

of 1964 Employment; Civil Rights Act of 1964. Title 42, United States

Code, Section 2000; Title 18, United States Code, Section 245.

174. Explosives and Incendiary Devices; Bomb Threats (Formerly

Bombing Matters; Bombing Matters, Threats). Title 18, United States

Code, Section 844.

175. Assaulting, Kidnapping or Killing the President (or Vice

President) of the United States. Title 18, United States Code, Section

1751.

176. Anti-riot Laws. Title 18, United States Code, Section 245.

177. Discrimination in Housing. Title 42, United States Code,

Sections 3601-3619 and 3631.

178. Interstate Obscene or Harassing Telephone Calls. Title 47,

United States Code, Section 223.

179. Extortionate Credit Transactions. Title 18, United States

Code, Sections 891-896.

180. Desecration of the Flag. Title 18, United States Code, Section

700.

181. Consumer Credit Protection Act. Title 15, United States Code,

Section 1611.

182. Illegal Gambling Business: Illegal Gambling Business,

Obstruction; Illegal Gambling Business Forfeiture. Title 18, United

States Code, Section 1955; Title 18, United States Code, Section 1511.

183. Racketeer, Influence and Corrupt Organizations. Title 18,

United States Code, Sections 1961-1968.

184. Police Killings. This classification concerns investigations

conducted by the FBI upon written request from local Chief of Police or

duty constituted head of the local agency to actively participate in

the investigation of the killing of a police officer. These

investigations are based on a Presidential Directive dated June 3,

1971.

185. Protection of Foreign Officials and Officials Guests of the

United States. Title 18, United States Code, Sections 112, 970, 1116,

1117, and 1201.

186. Real Estate Settlement Procedures Act of 1974. Title 12,

United States Code, Section 2602; Title 12, United States Code, Section

2606, and Title 12, United States Code, Section 2607.

187. Privacy Act of 1974, Criminal. Title 5, United States Code,

Section 552a.

188. Crime Resistance. This classification covers FBI efforts to

develop new or improved approaches, techniques, systems, equipment and

devices to improve and strengthen law enforcement as mandated by the

Omnibus Crime Control and Safe Streets Action of 1968.

189. Equal Credit Opportunity Act. Title 15, United States Code,

Section 1691.

190. Freedom of Information/Privacy Acts. This classification

covers the creation of a correspondence file to preserve and maintain

accurate records concerning the handling of requests for records

submitted pursuant to the Freedom of Information--Privacy Acts.

191. False Identity Matters. (obsolete) This classification covers

the FBI's study and examination of criminal elements' efforts to create

false identities.

192. Hobbs Act--Financial Institutions; Commercial Institutions

Armored Carrier. Title 18, United States Code, Section 1951.

193. Hobbs Act--Commercial Institutions (obsolete). Title 18,

United States Code, Section 1951; Title 47, United States Code, Section

506.

194. Hobbs Act--Corruption of Public Officials. Title 18, United

States Code, Section 1951.

195. Hobbs Act--Labor Related. Title 18, United States Code,

Section 1951.

196. Fraud by Wire. Title 18, United States Code, Section 1343.

197. Civil Actions or Claims Against the Government. This

classification covers all civil suits involving FBI matters and most

administrative claims filed under the Federal Tort Claims Act arising

from FBI activities.

198. Crime on Indian Reservations. Title 18, United States Code,

Sections 1151, 1152, and 1153.

199. Foreign Counterintelligence--Terrorism. Attorney General

Guidelines on Foreign Counterintelligence. Executive Order 11905.

200. Foreign Counterintelligence Matters. Attorney General

Guidelines on Foreign Counterintelligence. Executive Order 11905.

201. Foreign Counterintelligence Matters. Attorney General

Guidelines on Foreign Counterintelligence. Executive Order 11905.

202. Foreign Counterintelligence Matters. Attorney General

Guidelines on Foreign Counterintelligence. Executive Order 11905.

203. Foreign Counterintelligence Matters. Attorney General

Guidelines on Foreign Counterintelligence. Executive Order 11905.

204. Federal Revenue Sharing. This classification covers FBI

investigations conducted where the Attorney General has been authorized

to bring civil action whenever he has reason to believe that a pattern

or practice of discrimination in disbursement of funds under the

Federal Revenue Sharing status exists.

205. Foreign Corrupt Practices Act of 1977. Title 15, United States

Code, Section 78.

206. Fraud Against the Government--Department of Defense,

Department of Agriculture, Department of Commerce, Community Services

Organization, Department of Transportation. (See classification 46

(supra) for a statutory authority for this and the four following

classifications.)

207. Fraud Against the Government--Environmental Protection Agency,

National Aeronautics and Space Administration, Department of Energy,

Department of Transportation.

208. Fraud Against the Government--General Services Administration.

[[Page 8677]]

209. Fraud Against the Government--Department of Health and Human

Services (Formerly Department of Health, Education, and Welfare).

210. Fraud Against the Government--Department of Labor.

211. Ethics in Government Act of 1978, Title VI (Title 28, Sections

591-596).

212. Foreign Counterintelligence--Intelligence Community Support.

This is an administrative classification for the FBI's operational and

technical support to other Intelligence Community agencies.

213. Fraud Against the Government--Department of Education.

214. Civil Rights of Institutionalized Persons Act (Title 42,

United States Code, Section 1997).

215. Foreign Counterintelligence Matters. Attorney General

Guidelines on Foreign Counterintelligence. Executive Order 11905.

216. thru 229. Foreign Counterintelligence Matters. (Same authority

as 215.)

230. thru 240. FBI Training Matters.

241. DEA Applicant Investigations.

242. Automation Matters.

243. Intelligence Identities Protection Act of 1982.

244. Hostage Rescue Team.

245. Drug Investigative Task Force.

246 thru 248. Foreign Counterintelligence Matters. (Same authority

as 215.)

249. Environmental Crimes--Investigations involving toxic or

hazardous waste violations.

250. Tampering With Consumer Products (Title 18, U.S. Code, Section

1395).

251. Controlled Substance-- Robbery;--Burglary (Title 18, U.S.

Code, section 2118).

252. Violent Crime Apprehension Program (VICAP). Case folders

containing records relevant to the VICAP Program, in conjunction with

the National Center for the Analysis of Violent Crime Record System at

the FBI Academy; Quantico, Virginia.

253. False Identification Crime Control Act of 1982 (Title 18, U.S.

Code, Section 1028--Fraud and Related Activity in Connection With

Identification Documents, and Section 1738--Mailing Private

Identification Documents Without a Disclaimer).

254. Destruction of Energy Facilities (Title 18, U.S. Code, Section

1365) relates to the destruction of property of nonnuclear energy

facilities.

255. Counterfeiting of State and Corporate Securities (Title 18,

U.S. Code, Section 511) covers counterfeiting and forgery of all forms

of what is loosely interpreted as securities.

256. Hostage Taking--Terrorism (Title 18, U.S. Code, Section 1203)

prohibits taking of hostage(s) to compel third party to do or refrain

from doing any act.

257. Trademark Counterfeiting Act (Title 18, United States Code,

section 2320) covers the international trafficking in goods which bear

a counterfeited trademark.

258. Credit Card Fraud Act of 1984 (Title 18, United States Code,

section 1029) covers fraud and related activities in connection with

access devices (credit and debit cards).

259. Security Clearance Investigations Program. (Same authority as

215.)

260. Industrial Security Program. (Same authority as 215.)

261. Security Officer Matters. (Same authority as 215.)

262. Overseas Homicide (Attempted Homicide--International

Terrorism). Title 18, United States Code, Section 2331.

263. Office of Professional Responsibility Matters.

264. Computer Fraud and Abuse Act of 1986. Electronic

Communications Privacy Act of 1986. Title 18, United States Code,

Section 1030; Title 18, United States Code, Section 2701.

265. Acts of Terrorism in the United States--International

Terrorist. (Followed by predicate offense from other classification.)

266. Acts of Terrorism in the United States--Domestic Terrorist.

(Followed by predicate offense from other classification.)

267. Drug-Related Homicide. Title 21, U.S. Code, Section 848(e).

268. Engineering Technical Matters--FCI.

269. Engineering Technical Matters--Non-FCI.

270. Cooperative Witnesses.

271. Foreign Counterintelligence Matters. Attorney General

Guidelines on Foreign Counterintelligence. Executive Order 11905.

272. Money Laundering. Title 18, U.S. Code, Sections 1956 and 1957.

273. Adoptive Forfeiture Matter--Drug. Forfeiture based on seizure

of property by state, local or other Federal authority.

274. Adoptive Forfeiture Matter--Organized Crime. (Same explanation

as 273.)

275. Adoptive Forfeiture Matter--White Collar Crime. (Same

explanation as 273.)

276. Adoptive Forfeiture Matter--Violent Crime/Major Offenders

Program. (Same explanation as 273.)

277. Adoptive Forfeiture Matter--Counterterrorism Program. (Same

explanation as 273.)

278. Presidents Intelligence Oversight Board. Executive Order

12334.

279. Biological Weapons Anti-Terrorism Act of 1989. (Title 18, U.S.

Code, Sections 175-179).

280. Equal Employment Opportunity Investigations.

281. Organized Crime Drug Investigations. Records Maintained in FBI

Field Divisions--FBI field divisions maintain for limited periods of

time investigative, administrative and correspondence records,

including files, index cards and related material, some of which are

duplicated copies of reports and similar documents forwarded to FBI

Headquarters. Most investigative activities conducted by FBI field

divisions are reported to FBI Headquarters at one or more stages of the

investigation. There are, however, investigative activities wherein no

reporting was made to FBI Headquarters, e.g., pending cases not as yet

reported and cases which were closed in the field division for any of a

number of reasons without reporting to FBI Headquarters.

Duplicate records and records which extract information reported in

the main files are also kept in the various divisions of the FBI to

assist them in their day-to-day operation. These records are lists of

individuals which contain certain biographic data, including physical

description and photograph. They may also contain information

concerning activities of the individual as reported to FBIHQ by the

various field offices. The establishment of these lists is necessitated

by the needs of the Division to have immediate access to pertinent

information duplicative of data found in the central records without

the delay caused by a time-consuming manual search of central indices.

The manner of segregating these individuals varies depending on the

particular needs of the FBI Division. The information pertaining to

individuals who are a part of the list is derivative of information

contained in the Central Records System. These duplicative records fall

into the following categories:

(1) Listings of individuals used to assist in the location and

apprehension of individuals for whom legal process is outstanding

(fugitives):

(2) Listings of individuals used in the identification of

particular offenders in cases where the FBI has jurisdiction. These

listings include various photograph albums and background data

concerning persons who have been formerly charged with a particular

crime and who may be suspect in similar criminal activities; and

photographs of individuals who are unknown but

[[Page 8678]]

suspected of involvement in a particular criminal activity, for

example, bank surveillance photographs:

(3) Listings of individuals as part of an overall criminal

intelligence effort by the FBI. This would include photograph albums,

lists of individuals known to be involved in criminal activity,

including theft from interstate shipment, interstate transportation of

stolen property, and individuals in the upper echelon of organized

crime:

(4) Listings of individuals in connection with the FBI's mandate to

carry out Presidential directives on January 8, 1943, July 24, 1950,

December 15, 1953, and February 18, 1976, which designated the FBI to

carry out investigative work in matters relating to espionage,

sabotage, and foreign counterintelligence. These listings may include

photograph albums and other listings containing biographic data

regarding individuals. This would include lists of identified and

suspected foreign intelligence agents and informants:

(5) Special indices duplicative of the central indices used to

access the Central Records System have been created from time to time

in conjunction with the administration and investigation of major

cases. This duplication and segregation facilitates access to documents

prepared in connection with major cases.

In recent years, as the emphasis on the investigation of white

collar crime, organized crime, and hostile foreign intelligence

operations has increased, the FBI has been confronted with increasingly

complicated cases, which require more intricate information processing

capabilities. Since these complicated investigations frequently involve

massive volumes of evidence and other investigative information, the

FBI uses its computers, when necessary to collate, analyze, and

retrieve investigative information in the most accurate and expeditious

manner possible. It should be noted that this computerized

investigative information, which is extracted from the main files or

other commercial or governmental sources, is only maintained as

necessary to support the FBI's investigative activities. Information

from these internal computerized subsystems of the ``Central Records

System'' is not accessed by any other agency. All disclosures of

computerized information are made in printed form or other appropriate

format, in accordance with the routine uses which are set forth below

and in compliance with applicable security requirements.

Records also are maintained on a temporary basis relevant to the

FBI's domestic police cooperating program, where assistance in

obtaining information is provided to state and local police agencies.

Also, personnel type information, dealing with such matters as

attendance and production and accuracy requirements is maintained by

some divisions.

(The following chart identifies various listings or indexes maintained

by the FBI which have been or are being used by various divisions of

the FBI in their day-to-day operations. The chart identifies the list

by name, description and use, and where maintained, i.e., FBI

Headquarters and/or Field Office. The number of field offices which

maintain these indices is also indicated. The list indicates those

indexes which are in current use (designated by the word ``active'')

and those which are no longer being used, although maintained

(designated by the word ``inactive''). There are 27 separate indices

which are classified in accordance with existing regulations and are

not included in this list. The following indices are no longer being

used by the FBI and are being maintained at FBIHQ pending receipt of

authority to destroy: Black Panther Party Photo Index; Black United

Front Index; Security Index; and Wounded Knee Album.)

1. Administrative Index (ADEX). Consists of cards with descriptive

data on individuals who were subject to investigation in a national

emergency because they were believed to constitute a potential or

active threat to the internal security of the United States. When ADEX

was started in 1971, it was made up of people who were formerly on the

Security Index, Reserve Index, and Agitator Index. This index is

maintained in two separate locations in FBI Headquarters. ADEX was

discontinued in January 1978. This list is inactive at FBI Headquarters

and 29 Field Offices.

2. Anonymous Letter File. Consists of photographs of anonymous

communications and extortionate credit transactions, kidnapping,

extortion and threatening letters. It is active at FBI Headquarters.

3. Associates of DEA Class I Narcotics Violators Listing. Consists

of a computer listing of individuals whom DEA has identified as

associates of Class I Narcotics Violators. It is active at FBI

Headquarters and 56 Field Offices.

4. Background Investigation Index--Department of Justice. Consists

of cards on persons who have been the subject of a full field

investigation in connection with their consideration of employment in

sensitive positions with Department of Justice, such as U.S. Attorney,

Federal judges, or a high level Department position. It is active at

FBI Headquarters.

5. Background Investigation Index--White House, Other Executive

Agencies, and Congress. Consists of cards on persons who have been the

subject of a full field investigation in connection with their

consideration for employment in sensitive positions with the White

House, Executive agencies (other than the Department of Justice) and

the Congress. Active at FBI Headquarters.

6. Bank Fraud and Embezzlement Index. Consists of individuals who

have been the subject of ``Bank Fraud and Embezzlement'' investigation.

This file is used as an investigative aid. It is active in one Field

Office.

7. Bank Robbery Album. Consists of photos of bank robbers,

burglars, and larceny subjects. In some field offices it will also

contain pictures obtained from local police departments of known armed

robbers and thus potential bank robbers. The index is used to develop

investigative leads in bank robbery cases and may also be used to show

to witnesses of bank robberies. It is usually filed by race, height,

and age. This index is also maintained in one resident agency (a

suboffice of a field office). Active in 47 Field Offices.

8. Bank Robbery Nickname Index. Consists of nicknames used by known

bank robbers. The index cards on each would contain the real name and

method of operation and are filed in alphabetical order. Active in one

Field Office.

9. Bank Robbery Note File. Consists of photographs of notes used in

bank robberies in which the suspect has been identified. This index is

used to help solve robberies in which the subject has not been

identified but a note was left. The role is compared with the index to

try to match the sentence structure and handwriting for the purpose of

identifying possible suspects. Active at FBI Headquarters.

10. Bank Robbery Suspect Index. Consists of a control file or index

cards with photos, if available, of bank robbers or burglars. In some

field offices these people may be part of a bank robbery album. This

index is generally maintained and used in the same manner as the bank

robbery album. Active in 33 Field Offices.

11. Car Ring Case Photo Album. Consists of photos of subjects and

suspects involved in a large car theft ring investigation. It is used

as an investigative aid. Active in one Field Office.

12. Car Ring Case Photo Album and Index. Consists of photos of

subjects and

[[Page 8679]]

suspects involved in a large car theft ring investigation. The card

index maintained in addition to the photo album contains the names and

addresses appearing on fraudulent title histories for stolen vehicles.

Most of these names appearing on these titles are fictitious. But the

photo album and card indexes are used as an investigative aid. Active

in one Field Office.

13. Car Ring Case Toll Call Index. Consists of cards with

information on persons who subscribe to telephone numbers to which toll

calls have been placed by the major subjects of a large car theft ring

investigation. It is maintained numerically by telephone number. It is

used to facilitate the development of probable cause for a court-

approved wiretap. Active in two Field Offices.

14. Car Ring Theft Working Index. Contains cards on individuals

involved in car ring theft cases on which the FBI Laboratory is doing

examination work. Active at FBI Headquarters.

15. Cartage Album. Consists of photos with descriptive data of

individuals who have been convicted of theft from interstate shipment

or interstate transportation of stolen property where there is a reason

to believe they may request the offense. It is used in investigating

the above violations. Active in three Field Offices.

16. Channelizing Index. Consists of cards with the names and case

file numbers of people who are frequently mentioned in information

reports. The index is used to facilitate the distributing or channeling

of information reports to appropriate files. Active in nine Field

Offices.

17. Check Circular File. Consists of fliers numerically in a

control file on fugitives who are notorious fraudulent check passers

and who are engaged in a continuing operation of passing checks. The

fliers, which include the subject's name, photo, a summary of the

subject's method of operation and other identifying data, are used to

alert other FBI field offices and business establishments which may be

the victims of bad checks.

18. Computerized Telephone Number File (CTNF) Intelligence.

Consists of a computer listing of telephone numbers (and) subscribers'

names and addresses) utilized by subjects and/or certain individuals

which come to the FBI's attention during major investigations. During

subsequent investigations, telephone numbers, obtained through

subpoena, are matched with the telephone numbers on file to determine

connections or associations. Active at FBI Headquarters.

19. Con Man Index. Consists of computerized names of individuals,

along with company affiliation, who travel nationally and

internationally while participating in large-dollar-value financial

swindles. Active in four Field Offices.

20. Confidence Game (Flim Flam) Album. Consists of photos with

descriptive information on individuals who have been arrested for

confidence games and related activities. It is used as an investigative

aid. Active in one Field Office.

21. Copyright Matters Index. Consists of cards of individuals who

are film collectors and film titles. It is used as a reference in the

investigation of copyright matters. Active in one Field Office.

22. Criminal Intelligence Index. Consists of cards with name and

file number of individuals who have become the subject of an

antiracketeering investigation. The index is used as a quick way to

ascertain file numbers and the correct spelling of names. This index is

active in two Field Offices and one Resident Agency.

23. Criminal Informant Index. Consists of cards containing identity

and brief background information on all active and inactive informants

furnishing information in the criminal area. Active at FBI

Headquarters.

24. DEA Class 1 Narcotics Violators Listing. Consists of a computer

listing of narcotic violators--persons known to manufacture, supply, or

distribute large quantities of illicit drugs--with background data. It

is used by the FBI in their role of assisting DEA in disseminating

intelligence data concerning illicit drug trafficking. This index is

also maintained in two resident agencies.

25. Deserter Index. Contains cards with the names of individuals

who are known military deserters. It is used as an investigative aid.

Active in four Field Offices.

26. False Identities Index. Contains cards with the names of

deceased individuals whose birth certificates have been obtained by

other persons for possible false identification uses and in connection

with which the FBI laboratory has been requested to perform

examinations. Inactive at FBI Headquarters.

27. False Identities List. Consists of a listing of names of

deceased individuals whose birth certificates have been obtained after

the person's death, and thus whose names are possibly being used for

false identification purposes. The listing is maintained as part of the

FBI's program to find persons using false identities for illegal

purposes. Inactive at 31 Field Offices.

28. False Identity Photo Album. Consists of names and photos of

people who have been positively identified as using a false

identification. This is used as an investigative aid in the FBI's

investigation of false identities. Inactive in two Field Offices.

29. FBI/Inspector General (IG) Case Pointer System (FICPS).

Consists of a computerized listing of individual names of organizations

which are the subject of active and inactive fraud investigations,

along with the name of the agency conducting the investigation. Data is

available to IG offices throughout the federal government to prevent

duplication of investigative activity. Active at FBI Headquarters.

30. FBI Wanted Persons Index. Consists of cards on persons being

sought on the basis of Federal warrants covering violations which fall

under the jurisdiction of the FBI. It is used as a ready reference to

identify those fugitives. Active at FBI Headquarters.

31. Foreign Counterintelligence (FCI). Consists of cards with

identity background data on all active and inactive operational and

informational assets in the foreign counterintelligence field. It is

used as a reference aid on the FCI Asset program. Active at FBI

Headquarters.

32. Fraud Against the Government Index. Consists of individuals who

have been the subject of a ``fraud against the

Government''investigation. It is used as an investigative aid. Active

in one Field Office.

33. Fugitive Bank Robbers File. Consists of fliers on bank robbery

fugitives filed sequentially in a control file. FBI Headquarters

distributes to the field offices fliers on bank robbers in a fugitive

status for 15 or more days to facilitate their location. Active at FBI

Headquarters and in 43 Field Offices.

34. General Security Index. Contains cards on all persons that have

been the subject of a security classification investigation by the FBI

field office. These cards are used for general reference purposes.

Active in one Field Office.

35. Hoodlum License Plate Index. Consists of cards with the license

plate numbers and descriptive data on known hoodlums and cars observed

in the vicinity of hoodlum homes. It is used for quick identification

of such person in the course of investigation. The one index which is

not fully retrievable is maintained by a resident agency. Active in

three Field Offices.

36. Identification Order Fugitive Flier File. Consists of fliers

numerically in a control file. When immediate leads have

[[Page 8680]]

been exhausted in fugitive investigations and a crime of considerable

public interest has been committed, the fliers are given wide

circulation among law enforcement agencies throughout the United States

and are posted in post offices. The fliers contain the fugitive's

photograph, fingerprints, and description. Active at FBI Headquarters

and in 49 Field Offices.

37. Informant Index. Consists of cards with the name, symbol

numbers, and brief background information on the following categories

of active and inactive informants, top echelon criminal informants,

security informants, criminal information, operational and

informational assets, extremist informants (discontinued), plant

informant--informants on and about certain military basis

(discontinued), and potential criminal informants. Active in 56 Field

Offices.

38. Informants in Other Field Offices, Index of. Consist of cards

with names and/or symbol numbers of informants in other FBI field

offices that are in a position to furnish information that would also

be included on the index card. Active in 15 Field Offices.

39. Interstate Transportation of Stolen Aircraft Photo Album.

Consists of photos and descriptive data on individuals who are suspects

known to have been involved in interstate transportation of stolen

aircraft. It is used as an investigative aid. Active in one Field

Office.

40. IRS Wanted List. Consists of one-page fliers from IRS on

individuals with background information who are wanted by IRS for tax

purposes. It is used in the identification of persons wanted by IRS.

Active in 11 Field Offices.

41. Kidnapping Book. Consists of data, filed chronologically, on

kidnappings that have occurred since the early fifties. The victims'

names and the suspects, if known, would be listed with a brief

description of the circumstances surrounding the kidnapping. The file

is used as a reference aid in matching up prior methods of operation in

unsolved kidnapping cases. Active at FBI Headquarters and inactive in

four Field Offices.

42. Known Check Passers Album. Consists of photos with descriptive

data of persons known to pass stolen, forged, or counterfeit checks. It

is used as an investigative aid. Active in four Field Offices.

43. Known Gambler Index. Consists of cards with names, descriptive

data, and sometimes photos of individuals who are known bookmakers and

gamblers. The index is used in organized crime and gambling

investigations. Subsequent to GAO's review, and at the recommendation

of the inspection team at one of the two field offices where the index

was destroyed and thus is not included in the total. Active in five

Field Offices.

44. La Cosa Nostra (LCN) Membership Index. Contains cards on

individuals having been identified as members of the LCN index. The

cards contain personal data and pictures. The index is used solely by

FBI agents for assistance in investigating organized crime matters.

Active at FBI Headquarters and 55 Field Offices.

45. Leased Line Letter Request Index. Contains cards on individuals

and organizations who are or have been the subject of a national

security electronic surveillance where a leased line letter was

necessary. It is used as an administrative and statistical aid. Active

at FBI Headquarters.

46. Mail Cover Index. Consists of cards containing a record of all

mail covers conducted on individuals and group since about January

1973. It is used for reference in preparing mail cover requests. Active

at FBIHQ.

47. Military Deserter Index. Consists of cards containing the names

of all military deserters where the various military branches have

requested FBI assistance in locating. It is used as an administrative

aid. Active at FBI Headquarters.

48. National Bank Robbery Album. Consists of fliers on bank robbery

suspects held sequentially in a control file. When an identifiable bank

camera photograph is available and the case has been under

investigation for 30 days without identifying the subject, FBIHQ sends

a flier to the field offices to help identify the subject. Active at

FBI Headquarters and in 42 Field Offices.

49. National Fraudulent Check File. Contains photographs of the

signature on stolen and counterfeit checks. It is filed alphabetically

but there is no way of knowing the names are real or fictitious. The

index is used to help solve stolen check cases by matching checks

obtained in such cases against the index to identify a possible

suspect. Active at FBI Headquarters.

50. National Security Electronic Surveillance Card File. Contains

cards recording electronic surveillances previously authorized by the

Attorney General and previously and currently authorized by the FISC;

current and previous assets in the foreign counterintelligence field;

and a historical, inactive section which contains cards believed to

record nonconsented physical entries in national security cases,

previously toll billings, mail covers and leased lines. The inactive

section also contains cards Attorney General approvals and denials for

warrantless electronic surveillance in the national security cases.

Inactive at FBI Headquarters.

51. Night Depository Trap Index. Contains cards with the names of

persons who have been involved in the theft of deposits made in bank

night depository boxes. Since these thefts have involved various

methods, the FBI uses the index to solve such cases by matching up

similar methods to identify possible suspects. Active at FBI

Headquarters.

52. Organized Crime Photo Album. Consists of photos and background

information on individuals involved in organized crime activities. The

index is used as a ready reference in identifying organized crime

figures within the field offices' jurisdiction. Active in 13 Field

Offices.

53. Photospread Identification Elimination File. Consists of photos

of individuals who have been subjects and suspects in FBI

investigations. It also includes photos received from other law

enforcement agencies. These pictures can be used to show witnesses of

certain crimes. Active in 14 Field Offices.

54. Prostitute Photo Album. Consists of photos with background data

on prostitutes who have prior local or Federal arrests for

prostitution. It is used to identify prostitutes in connection with

investigations under the White Slave Traffic Act. Active in four Field

Offices.

55. Royal Canadian Mounted Policy (RCMP) Wanted Circular File.

Consists of a control file of individuals with background information

of persons wanted by the RCMP. It is used to notify the RCMP if an

individual is located. Active in 17 Field Offices.

56. Security Informant Index. Consists of cards containing identity

and brief background information on all active and inactive informants

furnishing information in the criminal area. Active at FBI

Headquarters.

57. Security Subjects Control Index. Consists of cards containing

the names and case file numbers of individuals who have been subject to

security investigations check. It is used as a reference source. Active

in one Field Office.

58. Security Telephone Number Index. Contains cards with telephone

subscriber information subpoenaed from the telephone company in any

security investigation. It is maintained numerically by the last three

digits in the telephone number. It is used for general reference

purposes in security

[[Page 8681]]

investigations. Active in one Field Office.

59. Selective Service Violators Index. Contains cards on

individuals being sought on the basis of Federal warrants for violation

of the Selective Service Act. Active at FBI Headquarters.

60. Sources of Information Index. Consists of cards on individuals

and organizations such as banks, motels, local government that are

willing to furnish information to the FBI with sufficient frequency to

justify listing for the benefit of all agents. It is maintained to

facilitate the use of such sources. Active in 10 Field Offices.

61. Special Services Index. Contains cards of prominent individuals

who are in a position to furnish assistance in connection with FBI

investigative responsibility. Active in 28 Field Offices.

62. Stolen Checks and Fraud by Wire Index. Consists of cards on

individuals involved in check and fraud by wire violations. It is used

as an investigative aid. Active in one Field Office.

63. Stop Notices Index. Consists of cards on names of subjects or

property where the field office has placed a stop at another law

enforcement agency or private business such as pawn shops in the event

information comes to the attention of that agency concerning the

subject or property. This is filed numerically by investigative

classification. It is used to insure that the agency where the stop is

placed is notified when the subject is apprehended or the property is

located or recovered. Active in 43 Field Offices.

64. Surveillance Locator Index. Consists of cards with basic data

on individuals and businesses which have come under physical

surveillance in the city in which the field office is located. It is

used for general reference purposes in antiracketeering investigations.

Active in two Field Offices.

65. Telephone Number Index--Gamblers. Contains information on

persons identified usually as a result of a subpoena for the names of

subscribers to particular telephone numbers or toll records for a

particular phone number of area gamblers and bookmakers. The index

cards are filed by the last three digits of the telephone number. The

index is used in gambling investigations. Active in two Field Offices.

66. Telephone Subscriber and Toll Records Check Index. Contains

cards with information on persons identified as the result of a formal

request or subpoena to the phone company for the identity of

subscribers to particular telephone numbers. The index cards are filed

by telephone number and would also include identity of the subscriber,

billing party's identity, subscriber's address, date of request from

the telephone company, and file number. Active in one Field Office.

67. Thieves, Couriers and Fences Photo Index. Consists of photos

and background information on individuals who are or are suspected of

being thieves, couriers, or fences based on their past activity in the

area of interstate transportation of stolen property. It is used as an

investigative aid. Active in four Field Offices.

68. Toll Record Request Index. Contains cards on individuals and

organizations on whom toll records have been obtained in national

security related cases and with respect to which FBIHQ had to prepare a

request letter. It is used primarily to facilitate the handling of

repeat requests on individuals listed. Active at FBIHQ.

69. Top Burglar Album. Consists of photos and background data of

known and suspect top burglars involved in the area of interstate

transportation of stolen property. It is used as an investigative aid.

Active in four Field Offices.

70. Top Echelon Criminal Informer Program (TECIP) Index. Consists

of cards containing identity and brief background information on

individuals who are either furnishing high level information in the

organized crime area or are under development to furnish such

information. The index is used primarily to evaluate, corroborate, and

coordinate informant information and to develop prosecutive data

against racket figures under Federal, State, and local statutes. Active

at FBI Headquarters.

71. Top Ten Program File. Consists of fliers, filed numerically in

a control file, on fugitives considered by the FBI to be 1 of the 10

most wanted. Including a fugitive of the top 10 usually assures a

greater national news coverage as well as nation-wide circulation of

the flier. Active at FBI Headquarters and in 44 Field Offices.

72. Top Thief Program Index. Consists of cards of individuals who

are professional burglars, robbers, or fences dealing in items likely

to be passed in interstate commerce or who travel interstate to commit

the crime. Usually photographs and background information would also be

obtained on the index card. The index is used as an investigative aid.

Active in 27 Field Offices.

73. Truck Hijack Photo Album. Contains photos and descriptive data

of individuals who are suspected truck hijackers. It is used as an

investigative aid and for displaying photos to witnesses and/or victims

to identify unknown subjects in hijacking cases. Active in four Field

Offices.

74. Truck Thief Suspect Photo Album. Consists of photos and

background data on individuals previously arrested or are currently

suspects regarding vehicle theft. The index is used as an investigative

aid. Active in one Field Office.

75. Traveling Criminal Photo Album. Consists of photos with

identifying data of individuals convicted of various criminal offenses

and may be suspects in other offenses. It is used as an investigative

aid. Active in one Field Office.

76. Veterans Administrative (VA)/Federal Housing Administration

(FHA) Matters Index. Consists of cards of individuals who have been

subject of an investigation relative to VA and FHA matters. It is used

as an investigative aid. Active in one Field Office.

77. Wanted Fliers File. Consists of fliers, filed numerically in a

control file, on badly wanted fugitives whose apprehension may be

facilitated by a flier. The flier contains the names, photographs,

aliases, previous convictions, and a caution notice. Active at FBI

Headquarters and in 46 Field Offices.

78. Wheeldex. Contains the nicknames and the case file numbers of

organized crime members. It is used in organized crime investigations.

Active in one Field Office.

79. White House Special Index. Contains cards on all potential

White House appointees, staff members, guests, and visitors that have

been referred to the FBI by the White House security office for a

records check to identify any adverse or derogatory information. This

index is used to expedite such check in view of the tight timeframe

usually required. Active at FBI Headquarters.

80. Witness Protection Program Index. Contains cards on individuals

who have been furnished a new identity by the U.S. Justice Department

because of their testimony in organized crime trials. It is used

primarily to notify the U.S. Marshals Service when information related

to the safety of a protected witness comes to the FBI's attention.

Active at FBI Headquarters.

Authority for maintenance of the system:

Federal Records Act of 1950, Title 44, United States Code, chapter

31, section 3101; and title 36, Code of Federal Regulations, chapter

XII, require Federal agencies to insure that adequate and proper

records are made and preserved t

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