Revised Procedures for Selecting and Funding Federal Aid in Sport Fish and Wildlife Restoration Administrative Projects

DEPARTMENT OF THE INTERIOR

Revised Procedures for Selecting and Funding Federal Aid in Sport

Fish and Wildlife Restoration Administrative Projects

AGENCY: Interior, Fish and Wildlife Service.

ACTION: Notice.

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SUMMARY: The Service is announcing procedures for obtaining funding for

Federal Aid administrative projects and availability of an estimated

$1,600,000 for Wildlife Restoration projects and $750,000 for Sport

Fish projects. This year's program eliminates several eligibility

requirements, updates focus areas, and clarifies documentation needs

from the previous year.

DATES: Applications/proposals must be received by June 1, 1996.

ADDRESSES: Proposals must be submitted to: U.S. Fish and Wildlife

Service, Chief, Division of Federal Aid, MS 140 ARLSQ, 4401 North

Fairfax Drive, Arlington, Virginia 22203.

FOR FURTHER INFORMATION CONTACT: Mr. Robert D. Lange, Jr., Chief,

Division of Federal Aid, U.S. Fish and Wildlife Service; (703) 358-

2156.

SUPPLEMENTARY INFORMATION: The Service publishes a notice in the

Federal Register each year announcing the deadline for project

proposals, the amount of money available for Sport Fish and Wildlife

Restoration projects, and the focus areas identified for the year.

Focus areas are used to promote and encourage efforts that address

priority needs of the State fish and wildlife agencies.

The focus areas contained in this notice were developed in

cooperation with the Grants-in-Aid Committee of the International

Association of Fish and Wildlife Agencies and represent that group's

assessment of priority projects. The focus areas are provided as a

guide so that applicants will know the types of projects that will

likely score higher in the rankings.

Several changes have been made since the last year's program.

Previously, both eligibility requirements and selection criteria were

specified. These have been combined this year to clarify requirements.

Also any limitation on the amount of funding that may be requested is

eliminated and extending a project longer than three years is possible.

Some documentation changes were made to be consistent with standard

documentation contained in 43 CFR Part 12. Advance notice is also given

that proposals will be required by May 1 in future selection processes

following this year.

States, local governments, charitable and educational institutions,

and other authorized recipients are authorized to apply for grants

according to these procedures. The Department of the Interior has

promulgated rules (43 CFR Part 12) adopting common rules developed by

the Office of Management and Budget as required by OMB Circulars A-102

and A-110 that contain administrative requirements that apply to these

grants. This annual grant program does not contain information

collection requirements for which approval by the Office of Management

and Budget under the Paperwork Reduction Act of 1995, as specified in

43 CFR Part 12.4 are required. The information collection requirements

for this grant program are those necessary to comply with 43 CFR Part

12, which include (a) project narrative; and (b) compliance with

Federal laws, regulations, and policies.

Record keeping includes the tracking of costs and accomplishments,

monitoring progress and evaluating accomplishments, and reporting

requirements. The Standard Form 424 series prescribed by OMB Circulars

A-102 and A-110 have the OMB clearance number 0348-0043.

Dated: March 29, 1996.

John G. Rogers,

Deputy Director.

Procedures for Selecting and Funding Federal Aid in Sport Fish and

Wildlife Restoration Administrative Projects

A. Purpose

This statement establishes procedures for selecting administrative

projects to be funded by the Federal Aid in Sport Fish Restoration and

Federal Aid in Wildlife Restoration programs. These projects are funded

by grants to States, local governments, charitable and educational

institutions, or other authorized recipients to accomplish public

purposes relating to administering the Sport Fish and Wildlife

Restoration Programs and to facilitate the efforts of the States in

implementing these programs.

[[Page 15821]]

B. Background

The mission of the two grant programs is to strengthen the ability

of State and Territorial fish and wildlife agencies to meet effectively

the consumptive and nonconsumptive needs of the public for fish and

wildlife resources. The Federal Aid in Sport Fish Restoration Act and

the Federal Aid in Wildlife Restoration Act authorize the Secretary of

the Interior to cooperate with the States and to use administrative

funds for carrying out the purposes of the Acts. The Fish and Wildlife

Coordination Act (16 U.S.C. 661) provides the authority to provide

financial assistance to Federal, State, and public or private parties

to facilitate fish and wildlife programs.

Administrative funds are deducted each year from the total amounts

of funds available under the Federal Aid in Sport Fish Restoration Act

and the Federal Aid in Wildlife Restoration Act. The statutory

provisions related to administrative deductions are as follows:

Federal Aid in Sport Fish Restoration (SFR)--Federal Aid

Administrative Funds for sport fish restoration may not exceed 6

percent of the deposits in the SFR Account of the Aquatic Resources

Trust Fund. These funds may be used for administrative projects for the

``conduct of necessary investigations, administration, and the

execution of this Act and for the aiding in the formulation, adoption,

or administration of any compact between two or more States for the

conservation and management of migratory fishes in marine or fresh

waters.'' (Section 4 of the Act as amended by Pub. L. 98-369, 16 U.S.C.

777c)

Federal Aid in Wildlife Restoration (WR)--Federal Aid

Administrative Funds for wildlife restoration may not exceed 8 percent

of the excise tax receipts deposited in the WR Fund. These funds may be

used for the ``administration and execution of this Act and the

Migratory Bird Conservation Act.'' (Section 4 of the Act, 16 U.S.C.

669c)

After making administrative deductions as specified above, the

remainder of the funds will be apportioned to the States in accordance

with the formulas contained in the Acts. The Service will strive to

minimize administrative deductions in order to maximize apportionments

to the States.

C. Availability of Funds

In fiscal year 1997, the amounts of funds estimated to be available

for administrative projects are $750,000 for sport fish restoration and

$1,600,000 for wildlife restoration.

D. Interstate Compacts

The Service also will make available a total of $600,000 annually,

without competition, for funding The Atlantic States Marine Fisheries

Commission, Gulf States Marine Fisheries Commission, and Pacific States

Marine Fisheries Commission, as authorized by law. Requests for

additional amounts that may be eligible, must compete with other

proposals for Administrative Funds. Proposals will be subject to all of

the requirements in Section E.

E. Eligibility Requirements

The Service's Division of Federal Aid will review each proposal to

determine if proposals are eligible for funding. To be eligible for

funding, proposals must meet the following:

1. Authority--The project being proposed must be consistent with

the missions of the programs authorized by the SFR/WR laws and

regulations.

2. Scope--The problem or need addressed in the proposal is of

direct concern to one-half or more of the States or of national

significance, but confined to a lesser geographic area. The scope of

marine resources proposals must also address a need that is of direct

concern to a majority of States on a specific coast.

3. Significance--The problem or need addressed it deserving of the

level of attention proposed.

4. Feasibility--The proposed objectives can be attained in the

amount of time and with the personnel and resources requested.

5. Cost-effectiveness--The expected results of accomplishing the

proposal are worth the costs to be expended.

6. Period--The maximum duration for any approved projects will be

three years. New proposals may be submitted to extend a project beyond

the original three-year period.

7. Documentation--Proposals must address each section of the

documentation as listed under Submission Requirements. Section G.

F. Application Process

1. All proposals including funding requests for administrative

projects must be submitted to the Chief, Division of Federal Aid, U.S.

Fish and Wildlife Service. 4401 North Fairfax Drive. ARLSQ. 140,

Arlington, Virginia 22203. Proposals originating within the Service

must have prior approval by the appropriate Regional Director or

Assistant Director.

2. Each year, a Notice will be published in the Federal Register

announcing the deadline for submitting proposals. The Notice will also

announce total funds available for wildlife and sport fish restoration

projects. A table with the approximate dates for each step of the

process is provided in Appendix A.

G. Submission Requirements

An original and two copies of each proposal for Federal Aid

Administrative funds must be submitted in the following format:

1. Application of Federal Assistance Standard Form 424 is

prescribed by Office of Management and Budget Circular A-110 and the

common rule (Uniform Administrative Requirements for Grants and

Cooperative Agreements to States and Local Governments). The SF 424

consists of a cover sheet and the SF 424b consists of compliance

assurances. Proposals received without these forms will be accepted,

but the forms must be received before the proposal is considered for

award.

2. Title--A short descriptive name of the proposal.

3. Objective--What will this proposal do? State a concise statement

of the purpose of the proposal in quantified terms where possible.

4. Need--Why address this problem?

a. State the problem or need that this proposal is intended to

address. Make references to any focus areas that the proposal address.

b. Describe the number of states affected by the project, how they

will benefit, and expressed support for the proposal. If the proposal

is confined to a specific geographic area, describe the national

significance of the proposal.

c. Brief status report on the history of previous work conducted by

the proposer or others to address this need.

5. Expected Results or Benefits--What will be gained by funding

this proposal? Describe the significance of accomplishing the project

relative to the stated need. Relate benefits of satisfactorily

completing the project to the States' fish and wildlife programs. In

addition to stating how the results will be useful, describe provisions

for making the product or results available and usable to those

affected by the problem or need. Benefits should be expressed in

quantified terms, i.e., angler days, harvest per unit effort,

improvements to State administration, dollars saved, etc.

6. Approach--How will the proposed project be conducted? Describe

how the work will be conducted including a description of techniques

and methods to be used, milestones, and a schedule of accomplishments.

7. Resumes--What are the qualifications of key personnel? Include

resumes and names of key individuals

[[Page 15822]]

who will be involved in the project, stating their particular

qualifications for undertaking the project.

8. Project Costs--Submit cost estimates showing total project costs

and the Federal and non-Federal shares. Multi-year proposals must

include an itemized budget showing funds required for each severable

part of the proposal. A severable part is defined as that portion of a

proposal that results in a completed product or service. The following

are to be included as part of the itemized budget:

a. Personnel.

(1) Include salaries of employees (by position title), amount of

the salaries to be charged to the project and identify the percent of

each person's time to be spent on the project.

(2) Identify fringe benefits (amount only)--This entry should be

the proportionate cost of fringe benefits paid for time spent on the

project. For example, if an employee spends 20 percent of his/her time

on the project, 20 percent of his/her fringe benefits are charged to

the project.

b. Consultants--Identify specific tasks and work to be performed by

consultants, including the basis for the fee paid, e.g., hourly rate.

c. Contracts--Identify all work to be performed by contract. If a

commitment is made with a particular vendor, prior to applying for

funding, explain how the vendor was selected, type of contract,

deliverables expected, time frame, cost, and basis for the cost.

d. Travel and Per Diem--Identify number of trips to be taken,

purpose, and number of people to travel. Itemize estimated costs and

include transportation, per diem, and miscellaneous expenses. Travel

expenses shall be in accordance with rates specified by Federal travel

regulations. Registration fees may also be included.

e. Equipment--Identify equipment or items to be purchased or

rented.

f. Supplies--Identify supplies to be purchased specifically for use

by the project. Items used in common by several projects may be

included in indirect costs.

g. Indirect Costs--Identify those indirect costs that are based on

approved indirect costs rates with the Federal Government. Estimates

may be included pending approval of a negotiated Federal indirect cost

rate.

h. Other Costs--Identify any other costs not identified above that

are attributable to the project.

Appendix B contains a sample proposal along with explanations.

H. Focus Areas

Focus areas are those specific areas in which the States are

seeking information and assistance in administering or implementing the

Sport Fish and Wildlife Restoration programs. Focus areas will be

announced each year by the Service, based on recommendations from the

Grants-In-Aid Committee (GIAC) in accordance with the bylaws of the

International Association of Fish and Wildlife Agencies (IAFW). Each

year, the GIAC will be asked to submit recommendations for focus areas

after its September meeting. Each year a Federal Register Notice will

announce the Focus Areas, along with the amount of funds available for

administrative projects.

The following focus areas were identified as priority needs of the

States and those proposals addressing these needs will likely be given

priority by the States during the ranking in 1996.

1. Management--Handling, directing, manipulating, and managing fish

and wildlife populations. These focus areas directly link to resource,

hands-on responsibilities of fish and wildlife management agencies.

a. Restore, create, enhance, and protect fish and wildlife.

b. Advance, understanding of population dynamics of fish and

wildlife populations.

c. Advance or facilitate ecosystem based habitat restoration.

d. Provide for advancement of collection and management of resource

data on a regional or national basis.

e. Facilitate river basin/watershed habitat enhancement or

restoration.

f. Advance understanding of the impact of harvest on fish and

wildlife populations.

g. Coordination on regional, State/Federal management programs,

policies, and procedures.

h. Develop alternatives for registering drugs used for fish

production.

i. Review or asses impacts of the 1990 Farm Bill on fish and

wildlife.

j. Provision of public access.

2. Education--Teaching or training people about fish and wildlife

resources and the wise use of the resources.

a. Promoting natural resources and environmental education of ``K

through 12'' students.

b. Advancing public understanding of the importance of biological

diversity in maintaining diverse hunting and fishing opportunities.

c. Better understanding of constituents and their needs.

d. Educating the public on the need for and appropriateness of

regulations in natural resource management.

e. New approaches for teaching hunting and fishing ethics.

f. Continuing education and training for State fish and wildlife

biologists.

g. Identification and enhancement of innovative training devices,

such as interactive video, for use in hunter and aquatic education.

3. Outreach--Public information on fishing, hunting, trapping, and

wildlife-associated recreation.

a. Innovative approaches to introducing people to hunting and

fishing including emphasis on families.

b. Focusing public attention on the value of SFR/WR funds.

c. Involvement in fish and wildlife conservation on private lands.

d. Promotional materials and opportunities advancing public

involvement in fish and wildlife resources.

e. Fact sheets and other information to license holders on fish and

wildlife status and activities.

4. Research--Investigations, inquiries, searches, examinations, and

experiments for the discovery and interpretation of facts.

a. Effectiveness of habitat restoration, creation, and enhancement

techniques.

b. Testing and evaluating alternative methodologies for management

and collection of resource data.

c. Accumulation and synthesis of existing databases.

d. Effects of man-induced activities on the environment.

5. Administration--Service, supervisory, and management

responsibilities supporting fish and wildlife agency affairs.

a. Measuring the changing social, economic, and political realms

within which fish and wildlife must be managed.

b. Evaluations and recommendations relating to future funding needs

and sources for wildlife agencies.

c. Identification and documentation of human dimension aspects of

fish and wildlife management.

d. Advancement of automated licensing and fiscal data collections

for fish and wildlife agencies.

I. Proposal Review and Selection Process

1. Each proposal will be reviewed for eligibility as defined in

section E. The review will be conducted by the Washington Office. The

final determination for eligibility will be made at a meeting that

includes staff from Washington, with the Chair of the GIAC as an

observer.

2. All applicants will be notified that their proposal has been

determined eligible or ineligible.

[[Page 15823]]

3. Copies of eligible proposals will be forwarded to the Chair,

GIAC, along with lists of ongoing grants and ineligible proposals. The

Chair, GIAC, will forward copies to the voting members of the GIAC.

4. Voting members of the GIAC will review and rate each eligible

proposal high, medium or low.

5. All ratings from GIAC voting members and comments from Service

Offices will be returned to the Division of Federal Aid in Washington.

6. The Division of Federal Aid will summarize the ratings and

comments.

7. A summary of the comments and ratings will be provided to the

Chair, GIAC, for review at the GIAC September meeting.

8. During the September meeting of the IAFWA, the GIAC will

evaluate and rank eligible proposals based on the needs of the States.

The GIAC will forward its rankings and recommendations to the Service

in accordance with IAFWA procedures.

9. The Division of Federal Aid will summarize and consolidate all

rankings and comments and develop recommendations for proposal

selections and awards. The recommendations may be for partial funding

of any proposal.

10. The Federal Aid Division's recommendations will be forwarded to

the Director of the Service. The Director will review the

recommendations and make the final decision on project selections and

funding.

11. The Service will notify each eligible applicant in writing of

the final disposition of their proposal.

12. The Director will notify the Regional Directors and the Chair,

GIAC, of the proposals selected for funding.

K. Lobbying Restrictions

During the review of proposals, grant applicants may not engage in

any activities that might be considered as attempts to influence

reviewers or approving officials. If the activities are determined to

be lobbying, the proposal will be disqualified for Federal Aid

Administrative Funds.

J. Awards and Funding

1. The Service's Division of Contracting and General Services will

prepare and sign the formal award agreements. The Federal Aid Office

may provide technical assistance to the Division of Contracting and

General Services in finalizing the award agreements. The formal award

agreements will be forwarded to the awardees for signature and must be

signed by the Service and authorized awardee officials before they

become valid agreements. This process may require up to 60 days to

complete. The Service is not responsible for costs incurred prior to

the effective date of a signed agreement; therefore, the starting date

for all projects should be planned accordingly.

2. All funding must comply with the bona fide need rule established

by 31 USC 1502a requiring that the entire amount of a project must be

obligated in the fiscal year the grant is approved unless the project

is severable. A project is severable only if it can be separated into

components that independently meet a separate need.

3. Non-profit grantees must maintain a financial management system

in accordance with the Office of Management and Budget Circular A-110.

State and local governments must maintain a financial management system

in accordance with OMB Circular A-102 and 43 CFR Part 12.

K. Project Administration

Proposals awarded funding will be assigned to a Project Officer.

Project Officers are those persons representing the Contracting Officer

on technical matters relating to the responsibilities of the grantee.

They provide assistance that includes:

1. Assisting Service contracting officials in completing the award

agreement;

2. Serving as the Service's point of contact after the award

agreement is signed;

3. Receiving and approving bills; and

4. Monitoring project performance and assuring that the awardee

adheres to the award agreement.

Summary of Events--Appendix A

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Target date Event

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April 1............................................. Federal Register Notice announcing availability of Federal

Aid Funds and focus areas for grant applications.

June 1.............................................. Washington Office receives proposals.

June 30............................................. Washington Office with assistance from the Regions

determines eligibility (Chair of the Grants-in-Aid

Committee (GIAC) participates as an observer.

July 15............................................. Service forwards copies of eligible proposals to voting

members of the GIAC (includes summary list of ongoing

grants and list of ineligible proposals).

July 15............................................. Service sends letters to all applicants informing them

that their proposal is eligible or ineligible.

August 15........................................... Voting members of the GIAC forward comments and rating to

Chief, FA (Ratings of High, Medium or Low).

September 1......................................... Chief, FA, summarizes comments and ratings and forwards to

Chair, GIAC, for review at the September meeting.

September 15........................................ GIAC reviews and ranks proposals and forwards rankings and

recommendations to Service, along with recommendations

for Focus Areas for the following year.

October 31.......................................... Federal Aid summarizes all rankings and recommendations

for consideration by the Director.

November 15......................................... Director selects proposals for funding.

November 30......................................... Federal Aid notifies applicants and Chair, GIAC, of the

final disposition of proposals.

March 1............................................. Contracting and General Services awards grants.

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Sample Proposal for Federal Aid Administrative Funds--Submitted by

Gwyilt Institute

I. Title: Economic Profiles. Data Analysis, and Survey Design for

Sport Fishing.

II. Objective: The Gywllt Institute (Institute) proposes to produce

State-specific reports on the retail sales, jobs, wages and salaries,

years of employment, output, and tax receipts generated by sport

fishing in each State.

III. Need: In the Fall of 1987 the U.S. Fish and Wildlife Service

(Service) released the data tapes of the 1985 National Survey of

Fishing, Hunting and Wildlife-Associated Recreation. There is no other

comprehensive source of national information on the economic impact of

sport fishing on State economies. In their current form the data tapes

are not easy for the States to use.

All States can use this information to evaluate the benefits of

sport fishing to their economies, to support programs that enhance

sport fishing opportunities, and assess the effectiveness of their

programs. The

[[Page 15824]]

Grant-in-Aid Committee has identified a focus area entitled ``projects

that provide for standardized economic analysis of fish and/or wildlife

resource benefits at the national and State levels'' that this proposal

will address.

This data has not been analyzed previously and presented in a user-

friendly manner. However the Institute has demonstrated the ability to

accomplish the analysis as evidenced by a similar analysis of boating

recreation.

IV. Expected Results of Benefits: In 1985, 46.4 million anglers

spent 976.6 million days and $28.1 billion pursing their sport. It is

anticipated that providing economic profiles for each State will allow

State Commissioners of fish and game agencies to argue effectively for

the necessary dollars to manage the fishery resources from their

respective State legislature. We conservatively estimate that an

additional 5 percent of shared resources will be reallocated to

recreational anglers.

V. Approach: The Institute will provide each State with a specially

designed software package for State-specific economic impact analysis.

The differences between the results of the National Survey and State

data collection efforts pertaining to the economic impact of sport

fishing will be analyzed by the Institute. The results of this analysis

will be used to make recommendations for the design of future surveys,

as well as a standardized format for economic questions on State

surveys.

A. Description of Work/Objectives

1. The Grantee shall provide to each of the 50 States. Lotus 1-2-3

(or facsimile) spreadsheets that contain trade margins, location

quotients, economic multipliers, and tax rates specific to each of the

States. The Grantee shall provide a manual to accompany the

spreadsheets that will contain detailed instructions on how to use and

modify the spreadsheets to derive the economic impacts of sport

fishing, hunting, and wildlife-associated recreation.

2. The Grantee shall download all data from the National Survey

from the data tapes to State-specific diskettes. The fishing, hunting

and wildlife-associated data shall be on separate diskettes. The

diskettes must be accompanied by a software package that allows users

to download the data from the diskettes to a Lotus 1-2-3 (or facsimile)

spreadsheet.

3. The Grantee shall inform State Directors that workshops will be

held by the Institute in each of the Regions of the Service to train

State agency and Service personnel on how to use the spreadsheets to

analyze the economic impact of fishing or other natural resource uses,

using State data or Service data. These sessions will be held in

conjunction with the Regional Federal Aid meetings or the Regional

meetings of the International Association of Fish and Wildlife

Agencies. These sessions will be at no cost to the Government.

4. The Grantee shall assist States by compiling and analyzing

State-specific studies and work with States toward assembling data into

a format useful for economic impact analysis.

5. The Grantee shall develop recommendations for modifications, if

needed, to the design of the 1990 Survey and work with the Responsive

Management Project on their economic modules.

6. The following milestones are applicable to paragraphs 1 through

5 above.

a. On a monthly basis, the Grantee shall submit written progress

reports to the Service Project Officer. Each report shall contain a

summary of the Grantee's efforts and activities for the reporting

period, including problems encountered and efforts undertaken for their

resolution.

b. Within four months after the effective date of this Agreement,

the Grantee shall distribute to each of the 50 States the following

items:

(1) Data diskettes

(2) Software to access data diskettes

(3) Manual for diskettes and software

c. Within six months after the effective date of this Agreement,

the Grantee shall distribute to each of the 50 States the following

items:

(1) Economic Impact Spreadsheets

(2) Manual for Economic Impact Spreadsheets, and

(3) Existing State data and studies.

d. During months five through 12, the Grantee shall participate in

the planned training sessions. (See section A.3 Description of Work/

Objectives.)

e. Within eight months after the effective date of this Agreement,

the Grantee shall prepare the State data in the Impact format.

f. Within 10 months after the effective date of this Agreement, the

Grantee shall distribute copies of the Economic Impact Manual and

comments. One copy shall be submitted to the Service Project Officer.

g. Within 11 months after the effective date of this Agreement, the

Grantee shall submit to the Service Project Office an original and one

copy of recommendations for the 1990 Survey.

V. Resumes: See attached resumes for Mr. Jones, Project Manager;

Mr. Smith, Resource Economist; and Ms. Able, consultant.

VI. Project Cost:

A. Personnel:

Project Manager/Senior Economist (2

months).................................. =$8,000

Resource Economist (12 months)............ =$35,000

Secretary (six months).................... =$10,000

-------------

Subtotal................................ $53,000

Fringe benefits @ 20% Total............... $63,000 $63,000

B. Consultant:

Computer Programmer (one month)........... $5,000 $5,000

C. Travel and Per Diem (To consult with

Federal Aid--Seattle, WA, to Washington,

D.C.:

Size of staff--One

Duration (days)--Three

Air Fare.............................. =$385

Per Diem.............................. =$240

Rental Car............................ =$75

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Total............................... $700 $700

D. Equipment:

Diskette Storage Cabinet.................. =$1,300

Mainframe Computer Time (100 hrs. @ $50).. =$5,000

-------------

Total................................... $6,300 $6,300

E. Supplies:

[[Page 15825]]

Diskettes (3,500 @ $1.00)................. =$3,500

Printing (50 Manuals @ $20)............... =$1,000

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Subtotal................................ $4,500 $4,500

------------

$79,500

F. Indirect Costs @ 12% (rate as established

by previous Federal audit)................... =$9,540 $9,540

============

Grand Total............................. $89,040 $89,040

Note: Cost of training sessions is being funded by other than Federal

Government sources.

[FR Doc. 96-8589 Filed 4-8-96; 8:45 am]

BILLING CODE 4310-55-M