Privacy Act of 1974; System of Records

DEPARTMENT OF THE TREASURY

Departmental Offices

Privacy Act of 1974; System of Records

AGENCY: Departmental Offices, Treasury.

ACTION: Notice of a new Privacy Act System of Records.

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SUMMARY: The Treasury Department gives notice of a proposed new system

of records entitled Personal Services Contracts--Treasury/DO .209,

which is subject to the Privacy Act of 1974, as amended by the Computer

Matching and Privacy Protection Act of 1988.

DATES: Comments must be received no later than February 10, 1995. The

new system of records will be effective February 21, 1995, unless

comments are received which result in a contrary determination.

ADDRESSES: Comments should be sent to Disclosure Services, 1500

Pennsylvania Avenue NW., Washington, DC 20220. Comments will be made

available for inspection and copying upon request at the Department of

the Treasury library, Room 5010, 1500 Pennsylvania Avenue NW.,

Washington, DC 20220.

FOR FURTHER INFORMATION CONTACT:

Dale Underwood, Privacy Act Officer, Department of the Treasury, (202)

622-0930.

SUPPLEMENTARY INFORMATION: This is to give notice of a proposed new

system of records entitled ``Personal Services Contracts (PSCs),''

which is subject to the Privacy Act of 1974, as amended, 5 U.S.C. 552a.

A review of the filing systems maintained by the Department

identified two offices which maintained records, retrieved by an

individual's name or other identifiers. The records pertain to the

awarding of personal service contracts to individuals who provide

technical services to governments in Eastern Europe under the Support

for Eastern European Democracy Act (SEED) of 1989 (Pub. L. 101-179),

the Freedom Support Act (FSA) (Pub. L. 102-511), and Executive Order

12703. PSCs establish an employer/employee relationship between the

individual to whom the contract is awarded and the Treasury Department.

The new system of records report, as required by 5 U.S.C. 552a(r)

of the Privacy Act, has been submitted to the Committee on Government

Reform and Oversight of the House of Representatives, the Committee on

Governmental Affairs of the Senate, and the Office of Management and

Budget, pursuant to Appendix I to OMB Circular A-130, ``Federal Agency

Responsibilities for Maintaining Records About Individuals,'' dated

July 15, 1994.

The proposed system of records, Personal Services Contracts--

Treasury/DO .209, is published in its entirety below.

Date: January 4, 1995.

Alex Rodriguez,

Deputy Assistant Secretary (Administration).

Treasury/DO .209

System name:

Personal Services Contracts (PCSs).

System location:

(1) Office of Technical Assistance Management, Eastern Europe &

Former Soviet Union, Department of the Treasury, 1730 K Street, NW,

suite 220, Washington, DC 20006.

(2) Procurement Services Division, Departmental Offices, Department

of the Treasury, Room 1438, 1500 Pennsylvania Avenue, NW., Washington,

DC 20220.

Categories of individuals covered by the system:

Individuals who have been candidates or who have been awarded a

personal services contract (PSC) with the Department of the Treasury.

Categories of records in the system:

Name, address, telephone number, demographic data, education,

contracts, supervisory notes, personnel related information, financial,

payroll and medical data and documents pertaining to the individual

contractors.

Authority for maintenance of the system:

Support for Eastern European Democracy (SEED) Act of 1989 (Pub. L.

101-179), Freedom Support Act (Pub. L. 102-511), Executive Order 12703.

Purpose(s):

To maintain records pertaining to the awarding of personal services

contracts to individuals for the provision of technical services in

support of the SEED Act and the FSA, and which establish an employer/

employee relationship with the individual.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

These records and information in these records may be used to

disclose: (1) Pertinent information to appropriate Federal, State,

local, or foreign agencies, or other public authority, responsible for

investigating or prosecuting the violations of, or for enforcing or

implementing a statute, rule, regulation, order, or license, where the

disclosing agency becomes aware of an indication of a violation or

potential violation of civil or criminal law or regulation; (2)

information to the Department of Justice for the purpose of litigating

an action or seeking legal advice; (3) information to a Federal, State,

local, or other public authority maintaining civil, criminal or other

relevant enforcement information or other pertinent information, which

has requested information relevant to or necessary to the requesting

agency's, bureau's, or authority's hiring or retention of an

individual, or issuance of a security clearance, license, contract,

grant, or other benefit; (4) information in a proceeding before a

court, adjudicative body, or other administrative body before which the

agency is authorized to appear when: (a) The agency, or (b) any

employee of the agency in his or her official capacity, or (c) any

employee of the agency in his or her individual capacity where the

Department of Justice or the agency has agreed to

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represent the employee; or (d) the United States, when the agency

determines that litigation is likely to affect the agency, is party to

litigation or has an interest in such litigation, and the use of such

records by the agency is deemed to be relevant and necessary to the

litigation or administrative proceeding and not otherwise privileged,

and (5) information to a Congressional office in response to an inquiry

made at the request of the individual to whom the record pertains.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system: Storage:

Maintained in file folders and on electronic media.

Retrievability:

Retrieved by name of the individual contractor and contract number.

Safeguards:

Records are maintained in a secured vault with locked file cabinets

with access limited to authorized personnel. Offices are locked during

non-working hours with security provided on a 24-hour basis. Electronic

media is password protected.

Retention and disposal:

Records are periodically updated when a contract is modified.

Contract records, including all biographical or other personal data,

are retained for the contract period, with disposal after contract

completion in accordance with the Federal Acquisition Regulation 4.805.

Other records are retained for two years then are destroyed when no

longer needed.

System manager(s) and address:

(1) Director, Office of Technical Assistance, Eastern Europe &

Former Soviet Union, Department of the Treasury, 1730 K Street NW.,

suite 220, Washington, DC 20006.

(2) Director, Procurement Services Division, Departmental Offices,

Department of the Treasury, room 3442, 1500 Pennsylvania Avenue NW.,

Washington, DC 20220

Notification procedure:

Individuals wishing to be notified if they are named in this system

of records, or to gain access or seek to contest its contents, may

inquire in accordance with instructions appearing at 31 CFR part 1,

subpart C, appendix A. Inquiries should be addressed to Assistant

Director, Disclosure Services, Departmental Offices, Room 1054-MT, 1500

Pennsylvania Avenue NW., Washington, DC 20220.

Record access procedures:

See ``Notification procedure'' above.

Contesting record procedures:

See ``Notification procedure'' above.

Record source categories:

Information is provided by the candidate, individual Personal

Services Contractor, and Treasury employees.

Exemptions claimed for the system:

None.

[FR Doc. 95-652 Filed 1-10-95; 8:45 am]

BILLING CODE 4810-25-M