Privacy Act of 1974; New System of Records

DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT

Office of the Secretary

[Docket No. FR-3918-N-04]

Privacy Act of 1974; New System of Records

AGENCY: Department of Housing and Urban Development (HUD).

ACTION: Establish a New System of Records.

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SUMMARY: The Department of Housing and Urban Development (HUD) proposes

to establish a new record system to add to its inventory of systems of

records subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended.

EFFECTIVE DATE: This action will be effective without further notice on

November 13, 1995 unless comments are received that would result in a

contrary determination.

ADDRESSES: Interested persons are invited to submit comments regarding

this new system of records to the Rules Docket Clerk, Office of General

Counsel, room 10276, Department of Housing and Urban Development, 451

Seventh Street, SW, Washington, DC 20410-0500. Communications should

refer to the above docket number and title. Facsimile (FAX) comments

are not acceptable. A copy of each communication submitted will be

available for public inspection and copying between 7:30 a.m. and 5:30

p.m. weekdays at the above address.

FOR FURTHER INFORMATION CONTACT:

Jeanette Smith, Departmental Privacy Act Officer, Telephone Number

(202) 708-2374, or William H. Eargle, Director, Office of Finance and

Accounting, Telephone Number (202) 708-3310. (These are not toll free

numbers.)

SUPPLEMENTARY INFORMATION: Pursuant to the Privacy Act of 1974 (5

U.S.C. 552a), as amended, notice is given that

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HUD proposes to establish a new system of records identified as HUD/

DEPT- entitled Departmental Accounts Receivable Tracking/Collection

System (DARTS-D21).

Title 5 U.S.C. 552a(e) (4) and (11) provide that the public be

afforded a 30-day period in which to comment on the new record system.

The new system report, as required by 5 U.S.C. 552a(r) of the

Privacy Act was submitted to the Committee on Governmental Affairs of

the United States Senate, the Committee on Government Reform and

Oversight of the House of Representatives and the Office of Management

Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No.

A-130, Federal Agency Responsibilities for Maintaining Records About

Individuals, dated June 25, 1993 (58 FR 36075, July 2, 1993).

Authority: 5 U.S.C. 552a.

Issued at Washington, DC, October 4, 1995.

Donald C. Demitros,

Acting Deputy Assistant Secretary for Management.

HUD/DEPT-

Departmental Accounts Receivable Tracking/Collection System (DARTS-

D21)

HUD Computer Center, Lanham, Maryland.

Current or former HUD employees or individual participants in HUD

programs whose debts to HUD are more than 90 days delinquent.

Delinquent debts owed by current or former HUD employees for

advances, i.e., travel, payroll, etc., and debts owed by individuals

arising from overpayments, audits, court order, et al.

Debt Collection Act of 1982, Pub. L. 97-365.

In addition to those disclosures generally permitted under 5 U.S.C.

552 a(b) of the Privacy Act, these records, or information contained

therein, may specifically be disclosed outside of the agency as a

routine use pursuant to 5 U.S.C. 552a(b)(3) as follows, provided that

no routine use listed shall be construed to limit or waive any other

routine use specified herein:

(a) Internal Revenue Service--for the purpose of effecting an

administrative offset against the debtor for a delinquent debt owed to

the U.S. Government by the debtor.

(b) Department of Justice--for prosecution of fraud, and for the

institution of suit or other proceedings to effect collection of

claims.

(c) General Accounting Office--for further collection action on any

delinquent account when circumstances warrant.

(d) Outside collection agencies and credit bureaus--for the purpose

of either adding to a credit history file or obtaining a credit history

file on an individual for use in the administration of debt collection

for further collection action.

Disclosure pursuant to 5 U.S.C. 552a(b)(12) may be made from this

record system to consumer reporting agencies as defined in the Fair

Credit Reporting Act (15 U.S.C. 1681a(f) or the Federal Claims

Collection Act of 1966 (31 U.S.C. 3701(a)(3). The disclosure is limited

to information necessary to establish the identity of the individual,

including name, address, and taxpayer identification number (Social

Security Number); the amount, status, and history of the claim; and the

agency or program under which the claim arose for the sole purpose of

allowing the consumer reporting agency to prepare a commercial credit

report.

Hard copy files are kept in a locked room, computer records are

stored in limited access files in DARTS.

Records are retrieved by social security number (SSN) or name.

The records are available only to those persons whose official

duties require such access. Records are kept in limited access areas

during duty hours and in locked room at all other times.

As prescribed in the General Records Schedule or for 10 years after

debt is paid at a maximum.

Director, Office of Finance and Accounting, 451 7th St S.W.,

Washington, D.C. 20410.

Individuals seeking to determine whether information about

themselves is contained in this system should address written inquiries

to the particular HUD administrator or component listed in the ``system

manager'' location above.

Individuals should furnish full name, Social Security Number,

current address and telephone number.

Same as above.

Information in this system of records is obtained from the

subjects, Personnel and Payroll systems, HUD's Central Accounting

Program System (CAPS), Office of the Inspector General, Office of

General Counsel, and other government agencies such as the Department

of Justice, General Accounting Office, the Office of Personnel

Management, the Department Claims Officer (DCO) and documents submitted

by various court systems.

None.

[FR Doc. 95-25394 Filed 10-12-95; 8:45 am]

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