Privacy Act of 1974; System of Records

DEPARTMENT OF THE TREASURY

Departmental Offices

Privacy Act of 1974; System of Records

AGENCY: Departmental Offices, Treasury.

ACTION: Notice of proposed amendment of a Privacy Act system of

records.

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SUMMARY: The Treasury Department gives notice of a proposed amendment

to a system of records currently entitled ``Document Delivery Control

System--Treasury/DO .194,'' which is subject to the Privacy Act of

1974, as amended by the Computer Matching and Privacy Protection Act of

1988.

DATES: Comments must be received no later than March 6, 1995. The

amended system of records will be effective March 15, 1995, unless

comments are received which result in a contrary determination.

ADDRESSES: Comments should be sent to Disclosure Services, 1500

Pennsylvania Avenue, NW., Washington, DC 20220. Comments will be made

available for inspection and copying upon request at the Department of

the Treasury library, room 5010, 1500 Pennsylvania Avenue, NW.,

Washington DC 20220.

FOR FURTHER INFORMATION CONTACT:

Dale Underwood, Privacy Act Officer, Department of the Treasury, (202)

622-0930.

SUPPLEMENTARY INFORMATION: This is to give notice of alterations to an

existing system of records, currently known as ``Document Delivery

Control System--Treasury/DO .194'' which is subject to the Privacy Act

of 1974, as amended, 5 U.S.C. 552a. The system notice was last

published in its entirety at 57 FR 13923 on April 17, 1992.

A review of the existing system notice found that the notice no

longer accurately reflected the operation of the system of records due

to a system upgrade which has changed the system configuration. The

alterations include changing the name of the system to ``Circulation

System--Treasury/DO .194'' and the addition of the following routine

use to the notice:

These records and information in these records may be used to

disclose information to a congressional office in response to an

inquiry made at the request of the individual to whom the record

pertains.

[[Page 6769]] A change in the software also allows records to be

retrieved by the employee's bar code number which is associated with

the individual's name or the bar code number assigned to the book or

periodical.

The altered system of records report, as required by 5 U.S.C.

552a(r) of the Privacy Act, has been submitted to the Committee on

Government Reform and Oversight of the House of Representatives, the

Committee on Governmental Affairs of the Senate, and the Office of

Management and Budget, pursuant to Appendix I to OMB Circular A-130,

``Federal Agency Responsibilities for Maintaining Records About

Individuals,'' dated July 15, 1994.

The system of records, Circulation System--Treasury/DO .194, is

published in its entirety below.

Dated: January 25, 1995.

Alex Rodriguez,

Deputy Assistant Secretary (Administration).

Treasury/DO .194

Department of the Treasury, Library and Information Services

Division, Room 5030-MT, 1500 Pennsylvania Avenue, NW, Washington, DC

20220.

Employees who borrow library materials or receive library materials

on distribution. The system also contains records concerning

interlibrary loans to local libraries which are not subject to the

Privacy Act.

Records of items borrowed from the Treasury Library collection and

patron records are maintained on central computer. Records are

maintained by name of borrower, office locator information, and title

of publication.

5 U.S.C. 301.

Track circulation of library materials and their borrowers.

These records and information in these records may be used to

disclose information to a congressional office in response to an

inquiry made at the request of the individual to whom the record

pertains.

Electronic media.

Data can be retrieved from the system by borrower name or bar code

number and publication title or its associated bar code number.

Access to the system requires knowledge of password identification

codes and protocols for calling up the data files. Access to the

records is limited to staff of the Readers Services Branch who have a

need-to-know the information for the performance of their duties.

Only current data are maintained online. Records for borrowers are

deleted when employee leaves Treasury.

Assistant Director, Library and Information Services, Department of

the Treasury, Room 5030-MT, 1500 Pennsylvania Ave., NW., Washington, DC

20220.

Inquiries should be addressed to Assistant Director, Disclosure

Services, Department of the Treasury, room 1054-MT, 1500 Pennsylvania

Ave., NW., Washington, DC 20220.

See ``Notification procedure'' above.

See ``Notification procedures'' above.

Patron information records are completed by borrowers and library

staff.

None.

[FR Doc. 95-2519 Filed 2-2-95; 8:45 am]

BILLING CODE 4810-25-M