Privacy Act of 1974; Notice to Amend a Record System.

DEPARTMENT OF DEFENSE

Office of the Secretary

Privacy Act of 1974; Notice to Amend a Record System.

AGENCY: Office of the Secretary, DOD.

ACTION: Notice to amend a record system.

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SUMMARY: The Office of the Secretary of Defense proposes to amend a

system of records notices in its inventory of record systems subject to

the Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The amendment will be effective on July 24, 1995, unless

comments are received that would result in a contrary determination.

ADDRESSES: Send comments to Chief, Records Management and Privacy Act

Branch, Washington Headquarter Services, Correspondence and Directives,

Directives and Records Division, 1155 Defense Pentagon, Washington, DC

20301091155.

FOR FURTHER INFORMATION CONTACT: Mr. Dan Cragg at (703) 695090970 or

DSN 225090970.

SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense

notices for systems of records subject to the Privacy Act of 1974 (5

U.S.C. 552a), as amended, have been published in the Federal Register

and are available from the address above.

The proposed amendments are not within the purview of subsection

(r) of the Privacy Act (5 U.S.C. 552a), as amended, which would require

the submission of a new or altered system report for each system. The

specific changes to the record systems being amended are set forth

below followed by the notice, as amended, published in its entirety.

Dated: June 12, 1995.

Patricia L. Toppings,

Alternate OSD Federal Register Liaison Officer, Department of Defense.

DWHS P28

OSD Clearance File (February 22, 1993, 58 FR 10274).

Delete entry and replace with 'Personnel Security Operations File'.

Delete entry and replace with `Directorate for Personnel and

Security, Washington Headquarters Services, Department of Defense,

Personnel Security Operations Division, 1155 Defense Pentagon, Room

3B347, Washington, DC 20301091155.

Delete and replace entry with, 'Civilian employees of, and military

members assigned to, the Office of the Secretary of Defense, its

components and supported organizations including the United States

Court of Appeals for the Armed Forces, the Advanced Research Projects

Agency, the Ballistic Missile Defense Organization, the American Forces

Information Service, the Defense Legal Services Agency, the Defense

Security Assistance Agency, the Defense Technology Security

Administration, the Defense Medical Program Activity, the Defense POW/

MIA Office, and certain personnel selected for assignment to the United

States Mission to NATO. [[Page 32512]]

Experts and consultants serving with or without compensation.

Certain employees of the Congressional Budget Office and the U.S.

Capitol Police.

Staff of Congressional committees and personnel office staff who

require access to classified DoD information or material.

Employees of other agencies detailed to the Office of the Secretary

of Defense.

Members and staff of DoD commissions and certain Presidential

commissions.

Very important people selected to attend orientation conferences.

Defense contractors requiring access to special programs.

Unsalaried students working as interns in supported organizations.'

Delete entry and replace with 'National Agency Checks conducted by

the Directorate for Personnel and Security, Washington Headquarters

Services; the Individual's Certificate of Security Clearance; security

briefing and debriefing statements; security violations and other files

pertinent to the security clearance or access status of an individual'

Delete entry and replace with `5 U.S.C. 301 and Executive Order

12356, Executive Order 10450, Executive Order 9397.'

Delete entry and replace with `To be used by officials of the

Personnel Security Operations Division, Directorate for Personnel and

Security, Washington Headquarters Services, to maintain security

clearance and authorized access information.'

* * * * *

Delete entry and replace with `Active personnel security files

maintained alphabetically by last name of subject, or by Social

Security Number. Inactive personnel security files serially numbered

and indexed alphabetically'

Delete entry and replace with `Files are maintained under the

direct control of office personnel during duty hours. Office is locked

and alarmed during non-duty hours. Computer media is stored in

controlled areas. Computer terminal access is controlled by user

passwords that are periodically changed.'

Delete entry and replace with 'Personnel security clearance files

are maintained until notification of death, separation, or transfer of

the individual, placed in inactive status, and destroyed after 3

years.'

Delete entry and replace with 'Applications and related forms from

the individual; background investigations and summaries of information

from background investigations; employment suitability related

information; and forms and correspondence relating to the security

clearance and access of the individual.'

* * * * *

DWHS P28

Personnel Security Operations File.

Directorate for Personnel and Security, Washington Headquarters

Services, Department of Defense, Personnel Security Operations

Division, 1155 Defense Pentagon, Room 3B347, Washington, DC 20301091155

Civilian employees of, and military members assigned to, the Office

of the Secretary of Defense, its components and supported organizations

including the United States Court of Appeals for the Armed Forces, the

Advanced Research Projects Agency, the Ballistic Missile Defense

Organization, the American Forces Information Service, the Defense

Legal Services Agency, the Defense Security Assistance Agency, the

Defense Technology Security Administration, the Defense Medical Program

Activity, the Defense POW/MIA Office, and certain personnel selected

for assignment to the United States Mission to NATO.

Experts and consultants serving with or without compensation.

Certain employees of the Congressional Budget Office and the U.S.

Capitol Police.

Staff of Congressional committees and personnel office staff who

require access to classified DoD information or material.

Employees of other agencies detailed to the Office of the Secretary

of Defense.

Members and staff of DoD commissions and certain Presidential

commissions.

Very important people selected to attend orientation conferences.

Defense contractors requiring access to special programs.

Unsalaried students working as interns in supported organizations.

National Agency Checks conducted by the Directorate for Personnel

and Security, Washington Headquarters Services; the Individual's

Certificate of Security Clearance; security briefing and debriefing

statements; security violations and other files pertinent to the

security clearance or access status of an individual.

5 U.S.C. 301 and Executive Order 12356, Executive Order 10450,

Executive Order 9397.

To be used by officials of the Personnel Security Operations

Division, Directorate for Personnel and Security, Washington

Headquarters Services, to maintain security clearance and authorized

access information.

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' set forth at the beginning of OSD's

compilation of systems of records notices apply to this system.

Hard copy files are maintained in a secured area, and computer

files are stored on magnetic tape and disk.

Active personnel security files maintained alphabetically by last

name of subject, or by Social Security Number. Inactive personnel

security files serially numbered and indexed alphabetically.

Files are maintained under the direct control of office personnel

during duty hours. Office is locked and alarmed during non-duty hours.

Computer media is stored in controlled areas. Computer terminal access

is controlled by user passwords that are periodically changed.

Personnel security clearance files are maintained until

notification of death, separation, or transfer of the individual,

placed in inactive status, and destroyed after 3 years. [[Page 32513]]

Director for Personnel and Security, Washington Headquarters

Services, Department of Defense, Room 3B347, 1155 Defense Pentagon,

Washington, DC 20301091155.

Individuals seeking to determine whether information about

themselves is contained in this system should address written inquiries

to the Director for Personnel and Security, Washington Headquarters

Services, Department of Defense, Room 3B347, 1155 Defense Pentagon,

Washington, DC 20301091155

Individuals seeking to access information about themselves

contained in this system should address written inquiries to the

Director for Personnel and Security, Washington Headquarters Services,

Department of Defense, Room 3B347, 1155 Defense Pentagon, Washington,

DC 20301091155

The OSD's rules for accessing records, for contesting contents and

appealing initial agency determinations are published in OSD

Administrative Instruction 81; 32 CFR part 311; or may be obtained from

the system manager.

Applications and related forms from the individual; background

investigations and summaries of information from background

investigations; employment suitability related information; and forms

and correspondence relating to the security clearance and access of the

individual.

Parts of this system may be exempt from certain provisions of 5

U.S.C. 552a(k)(5), as applicable.

An exemption rule for this record system has been promulgated in

accordance with the requirements of 5 U.S.C. 553(b) (1), (2), and (3),

(c) and (e) and published in 32 CFR part 311. For additional

information contact the system manager.

[FR Doc. 95-15243 Filed 6-21-95; 8:45 am]

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