Privacy Act of 1974; Notice To Add a Record System

DEPARTMENT OF DEFENSE

Office of the Secretary

Privacy Act of 1974; Notice To Add a Record System

AGENCY: Office of the Secretary of Defense, DOD.

ACTION: Notice to Add a Record System.

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SUMMARY: The Office of the Secretary of Defense proposes to add one

system of records notices to its inventory of record systems subject to

the Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The addition will be effective on July 7, 1995, unless comments

are received that would result in a contrary determination.

ADDRESSES: Send comments to Chief, Records Management and Privacy Act

Branch, Washington Headquarter Services, Correspondence and Directives,

Records Management Division, 1155 Defense Pentagon, Washington, DC

20301-1155.

FOR FURTHER INFORMATION CONTACT: Mr. Dan Cragg at (703) 695-0970 or DSN

225-0970.

SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense

notices for systems of records subject to the Privacy Act of 1974 (5

U.S.C. 552a), as amended, have been published in the Federal Register

and are available from the address above.

The proposed system report, as required by 5 U.S.C. 552a(r) of the

Privacy Act of 1974, as amended, was submitted on May 23, 1995, to the

Committee on Government Reform and Oversight of the House of

Representatives, the Committee on Governmental Affairs of the Senate,

and the Office of Management and Budget (OMB) pursuant to paragraph 4c

of Appendix I to OMB Circular No. A-130, `Federal Agency

Responsibilities for Maintaining Records About Individuals,' dated July

25, 1994 (59 FR 37906, July 25, 1994).

Dated: June 1, 1995.

Patricia L. Toppings,

Alternate OSD Federal Register Liaison Officer, Department of Defense.

DWHS P29

Personnel Security Adjudications File.

Directorate for Personnel and Security, Washington Headquarters

Services, Consolidated Adjudications Facility, 1725 Jefferson Davis

Highway, Suite 212A, Arlington, VA 22202-4191.

Civilian employees of the Office of the Secretary of Defense, its

components and supported organizations, the Defense Agencies (excluding

the Military Departments, the Defense Intelligence Agency, the Defense

Mapping Agency, the Office of the Joint Staff, the National Security

Agency, and contractors), and certain personnel selected for assignment

to the United States Mission to NATO.

Records relating to an individual's personnel security clearance/

adjudication actions.

5 U.S.C. Section 301, Executive Order 12356, Executive Order 10450,

Executive Order 9397.

To be used by officials of the Consolidated Adjudications Facility,

Directorate for Personnel and Security, Washington Headquarters

Services, to issue, deny, and revoke security clearances.

To be used by members of the Washington Headquarters Services

Clearance Appeal Board to determine appeals of clearance denials and

revocations.

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' set forth at the beginning of OSD's

compilation of systems of records notices apply to this system.

Hard copy files are maintained in file folders; computer files are

stored on magnetic tape and disk.

Active personnel security adjudication files are maintained

alphabetically by last name of subject, or by Social Security Number.

Inactive personnel security adjudication files are serially

numbered and indexed alphabetically.

Files are maintained under the direct control of office personnel

in the Consolidated Adjudications Facility during duty hours. Office is

locked and alarmed during non-duty hours. Computer media is stored in

controlled areas. Dial-up computer terminal access is controlled by

user passwords that are periodically changed.

Routine cases or those containing only minor derogatory information

that result in a favorable determination for the individual are

destroyed 15 years after completion date of the last investigative

action for that file.

Files on persons who are considered for affiliation with the DoD

will be destroyed after 1 year if the affiliation is not completed.

Cases containing significant derogatroy information are destroyed

25 years after the date of the last action, except those files deemed

to be of historcial value and/or or widespread public or congressional

interest, which [[Page 30072]] may be retired to the National Archives

after 15 years..

Director for Personnel and Security, Washington Headquarters

Services, 1155 Defense Pentagon, Room 3B347, Washington, DC 20301-1155.

Individuals seeking to determine whether information about

themselves is contained in this system should address written inquiries

to the Consolidated Adjudications Facility, Washington Headquarters

Services, Personnel and Security Directorate, 1725 Jefferson Davis

Highway, Suite 212A, Arlington, VA 22202-4191.

Requesters should provide full name and any former names used, date

and place of birth, and Social Security Number.

Individuals seeking access to information about themselves

contained in this system of records should address written inquiries to

Consolidated Adjudications Facility, Washington Headquarters Services,

Personnel and Security Directorate, 1725 Jefferson Davis Highway, Suite

212A, Arlington, VA 22202-4191.

Requesters should provide full name and any former names used, date

and place of birth, and Social Security Number.

Requests must be signed and notarized or, if the individual does

not have access to notary services, preceded by a signed and dated

declaration verifying the identity of the requester, in substantially

the following form: `I certify that the information provided by me is

true, complete, and accurate to the best of my knowledge and belief and

this request is made in good faith. I understand that a knowing and

willful false, fictitious or fraudulent statement or representation can

be punished by fine or imprisonment or both.' (Signature).

The OSD's rules for accessing records, for contesting contents and

appealing initial agency determinations are contained in OSD

Administrative Instruction No. 81; 32 CFR part 311; or may be obtained

from the system manager.

Information is received from individuals, their attorneys and other

authorized representatives; investigative reports from Federal

investigative agencies; personnel security records and correspondence;

medical and personnel records, reports and evaluations; and

correspondence from employing agencies, and DoD and other Federal

organizations, agencies and offices.

Portions of this system may be exempt from certain provisions of 5

U.S.C. 552a(k)(5), as applicable.

An exemption rule for this record system has been promulgated in

accordance with the requirements of 5 U.S.C. 553(b) (1), (2), and (3),

(c) and (e) and published in 32 CFR part 311. For additional

information contact the system manager.

[FR Doc. 95-13971 Filed 6-6-95; 8:45 am]

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