Records Schedules; Availability and Request for Comments

NATIONAL ARCHIVES AND RECORDS ADMINISTRATION

Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration, Office of Records

Administration.

ACTION: Notice of availability of proposed records schedules; request

for comments.

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SUMMARY: The National Archives and Records Administration (NARA)

publishes notice at least once monthly of certain Federal agency

requests for records disposition authority (records schedules). Records

schedules identify records of sufficient value to warrant preservation

in the National Archives of the United States. Schedules also authorize

agencies after a specified period to dispose of records lacking

administrative, legal, research, or other value. Notice is published

for records schedules that (1) propose the destruction of records not

previously authorized for disposal, or (2) reduce the retention period

for records already authorized for disposal. NARA invites public

comments on such schedules, as required by 44 USC 3303a(a).

DATES: Request for copies must be received in writing on or before May

19, 1994. Once the appraisal of the records is completed, NARA will

send a copy of the schedule. The requester will be given 30 days to

submit comments.

ADDRESSES: Address requests for single copies of schedules identified

in this notice to the Records Appraisal and Disposition Division (NIR),

National Archives and Records Administration, Washington, DC 20408.

Requesters must cite the control number assigned to each schedule when

requesting a copy. The control number appears in the parentheses

immediately after the name of the requesting agency.

SUPPLEMENTARY INFORMATION: Each year U.S. Government agencies create

billions of records on paper, film, magnetic tape, and other media. In

order to control this accumulation, agency records managers prepare

records schedules specifying when the agency no longer needs the

records and what happens to the records after this period. Some

schedules are comprehensive and cover all the records of an agency or

one of its major subdivisions. These comprehensive schedules provide

for the eventual transfer to the National Archives of historically

valuable records and authorize the disposal of all other records. Most

schedules, however, cover records of only one office or program or a

few series of records, and many are updates of previously approved

schedules. Such schedules also may include records that are designated

for permanent retention.

Destruction of records requires the approval of the Archivist of

the United States. This approval is granted after a thorough study of

the records that takes into account their administrative use by the

agency of origin, the rights of the Government and of private persons

directly affected by the Government's activities, and historical or

other value.

This public notice identifies the Federal agencies and their

subdivisions requesting disposition authority, includes the control

number assigned to each schedule, and briefly describes the records

proposed for disposal. The records schedule contains additional

information about the records and their disposition. Further

information about the disposition process will be furnished to each

requester.

Schedules Pending

1. Department of Agriculture, Foreign Agricultural Service (N1-166-

94-1). Data collected to support subsidy payment programs.

2. Department of the Interior, U.S. Geological Survey (N1-57-93-5).

Comprehensive schedule for National Mapping Division records. Preprint

materials and routine housekeeping and administrative records.

3. Department of Labor, Office of Worker's Competition Programs

(N1-271-92-1). Comprehensive schedule.

4. Department of Labor, Office of Federal Contract Compliance

Programs (N1-448-93-1). Policy correspondence files, and working

papers, internal memos, and drafts of new and revisions policy

statements.

5. Department of State (N1-59-94-10). Facilitative records relating

to fraud prevention programs. Policy records are scheduled as

permanent.

6. Department of State (N1-84-94-1). Tax exemption files maintained

at Foreign Service Posts.

7. Department of State (N1-84-94-3). Safety, health, and

environmental safety records maintained at Foreign Service Posts.

8. ACTION, Office Management and Budget (N1-362-94-6). Working

papers relating to program evaluations.

9. Bureau of Labor Statistics, Office of Publications and Special

Studies (N1-257-93-2). Survey of employer provided training.

10. Farm Credit Administration (N1-103-94-1). Personnel Database

containing information duplicated in permanent records of the Office of

Personnel Management.

11. National Archives and Records Administration (N1-64-93-2).

Regulation review case files.

12. National Council on Disability (N1-220-94-4). Transcripts and

audiotapes of meetings for which minutes have been compiled, drafts of

reports, and citizen mail.

13. National Foundation on the Arts and the Humanities, National

Endowment for the Arts (N1-228-93-2). Update to Comprehensive Records

Schedule.

14. National Science Foundation (N1-307-93-1). Textual and

electronic records of science and engineering surveys.

15. Panama Canal Commission (N1-185-94-1). Marine Licensing

Examination Records.

Dated: March 19, 1994.

Trudy Huskamp Peterson,

Acting Archivist of the United States.

[FR Doc. 94-7994 Filed 4-1-94; 8:45 am]

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