Privacy Act of 1974, New System of Records

DEPARTMENT OF JUSTICE

[AAG/A Order No. 83-94]

Privacy Act of 1974, New System of Records

Pursuant to the Privacy Act of 1974 (5 U.S.C. 552a), notice is

given that the Department of Justice, Office of Legal Counsel (OLC),

proposes to establish a new system of records entitled, ``Office of

Legal Counsel, Freedom of Information Act and Privacy Act Files

(Justice/OLC-003).''

5 U.S.C. 552a(e)(4) and (11) require that the public be provided a

30-day period in which to comment on the routine uses of a new system;

the Office of Management and Budget (OMB), which has oversight

responsibilities under the Act, requires that it be given a 60-day

period in which to review the system.

Therefore, please submit any comments by March 30, 1994. The

public, OMB, and Congress are invited to send written comments to

Patricia E. Neely, Staff Assistant, Systems Policy Staff, Information

Resources Management, Justice Management Division, Room 850 WCTR,

Department of Justice, Washington, DC 20530.

In accordance with Privacy Act requirements, the Department of

Justice has provided a report on the proposed system to OMB and the

Congress.

Dated: February 15, 1994.

Stephen R. Colgate,

Assistant Attorney General for Administration.

(OLC) Office of Legal Counsel

Justice/OLC-003

Office of Legal Counsel, Freedom of Information Act and Privacy Act

Files (Justice/OLC-003).

U.S. Department of Justice, Office of Legal Counsel, 10th Street

and Constitution Avenue, NW., Washington, DC 20530.

Persons who request disclosure of records pursuant to the Freedom

of Information Act (FOIA), 5 U.S.C. 552, and persons who request access

to or correction of records pertaining to themselves contained in

Office of Legal Counsel (OLC) systems of records pursuant to the

Privacy Act (PA), 5 U.S.C. 552a.

The system contains copies of (1) FOIA/PA requests received by OLC;

(2) copies of OLC responses to requesters; (3) copies of document

responsive to the requests; (4) copies of documents withheld; (5)

internal memoranda and correspondence related to the requests; (6)

records relating to administrative appeals and/or litigation; and (7)

disclosure accounting records.

44 U.S.C. 3101 et seq.; 44 U.S.C. 3301 et seq.; 5 U.S.C. 552, 552a.

This system is maintained for the purpose of processing access

requests, administrative appeals and litigation under the Freedom of

Information Act and the Privacy Act and to comply with the reporting

requirements of those Acts.

a. A record may be disclosed to a Federal agency that has furnished

the record to the Department, in order to permit that agency to make a

decision as to access or correction or to consult with that agency as

to the propriety of access or correction.

b. A record may be disclosed to any appropriate Federal, State,

local, or foreign agency to verify the accuracy of information

submitted by an individual who has requested amendment or correction or

records.

c. A record may be disclosed to the news media and the public

pursuant to 28 CFR 50.2 unless it is determined that release of the

specific information in the context of a particular case would

constitute an unwarranted invasion of personal privacy.

d. A record may be disclosed as necessary to respond to inquiries

by congressional offices on behalf of individual constituents who are

subjects of OLC records.

e. A record may be disclosed to the National Archives and Records

Administration and to the General Services Administration during a

records management inspection conducted under the authority of 44

U.S.C. 2904 and 2906.

These records are stored in file folders in cabinets.

These folders are filed alphabetically according to the name of the

requester.

These records are stored in cabinets in an office that is occupied

during the day and locked at night.

These records are disposed of in accordance with General Records

Schedule 14.

Assistant Attorney General, Office of Legal Counsel, United States

Department of Justice, 10th Street and Constitution Avenue, NW.,

Washington DC 20530.

Inquiries should be addressed to the Supervisory Paralegal

Specialist, Office of Legal Counsel, at the address above.

Same as above.

Same as above.

Sources of information contained in the system include (1) the

individuals covered by the system and (2) records responsive to FOIA/PA

requests.

None.

[FR Doc. 94-4512 Filed 2-25-94; 8:45 am]

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