Records Schedules; Availability and Request for Comments

NATIONAL ARCHIVES AND RECORDS ADMINISTRATION

Records Schedules; Availability and Request for Comments

agency: Office of Records Administration, National Archives and Records

Administration.

action: Notice of availability of proposed records schedules; request

for comments.

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summary: The National Archives and Records Administration (NARA)

publishes notice at least once monthly of certain Federal agency

requests for records disposition authority (records schedules). Records

schedules identify records of sufficient value to warrant preservation

in the National Archives of the United States. Schedules also authorize

agencies after a specified period to dispose of records lacking

administrative, legal, research, or other value. Notice is published

for records schedules that (1) propose the destruction of records not

previously authorized for disposal, or (2) reduce the retention period

for records already authorized for disposal. NARA invites public

comments on such schedules, as required by 44 USC 3303a(a).

dates: Request for copies must be received in writing on or before

December 9, 1994. Once the appraisal of the records is completed, NARA

will send a copy of the schedule. The requester will be given 30 days

to submit comments.

addresses: Address requests for single copies of schedules identified

in this notice to the Records Appraisal and Disposition Division (NIR),

National Archives and Records Administration, College Park, MD 20740.

Requesters must cite the control number assigned to each schedule when

requesting a copy. The control number appears in the parentheses

immediately after the name of the requesting agency.

supplementary information: Each year U.S. Government agencies create

billions of records on paper, film, magnetic tape, and other media. In

order to control this accumulation, agency records managers prepare

records schedules specifying when the agency no longer needs the

records and what happens to the records after this period. Some

schedules are comprehensive and cover all the records of an agency or

one of its major subdivisions. These comprehensive schedules provide

for the eventual transfer to the National Archives of historically

valuable records and authorize the disposal of all other records. Most

schedules, however, cover records of only one office or program or a

few series of records, and many are updates of previously approved

schedules. Such schedules also may include records that are designated

for permanent retention.

Destruction of records requires the approval of the Archivist of

the United States. This approval is granted after a thorough study of

the records that takes into account their administrative use by the

agency of origin, the rights of the Government and of private persons

directly affected by the Government's activities, and historical or

other value.

This public notice identifies the Federal agencies and their

subdivisions requesting disposition authority, includes the control

number assigned to each schedule, and briefly describes the records

proposed for disposal. The records schedule contains additional

information about the records and their disposition. Further

information about the disposition process will be furnished to each

requester.

Schedules Pending:

1. Department of Army, (N1-AU-94-13). Index to surveillance case

files scheduled for permanent retention.

2. Department of Health and Human Service, (N1-235-93-2).

Administrative records relating to operations of Federal Security

Agency regional offices, including public assistance for civilian

evacuees, 1941-48.

3. Department of Health and Human Service, Office of the Assistant

Secretary for Health (N1-514-94-1). PHS Alert records and quality

assurance records held by the Office of Research Integrity.

4. Department of the Treasury, Office of Thrift Supervision (N1-

483-93-17). National Application Tracking System.

5. Farm Credit Administration (N1-103-94-5). Production Credit

Corporation records regarding loan foreclosures pre-dating 1956.

6. Farm Credit Administration (N1-103-94-6). Statistical database

containing duplicate Equal Employment Opportunity records.

7. Social Security Administration (N1-47-94-3). Disability

determination residual files.

8. Tennessee Valley Authority, (N1-142-94-6). Payroll allotment

files.

9. Tennessee Valley Authority, Information Services (N1-142-94-8).

Problem and Change Technical Assessment Meeting Files.

10. Tennessee Valley Authority (N1-142-94-10). Paper records of the

Power Manager's File converted to microfilm. The microfilm copy of

these files will be transferred to the National Archives.

Dated: October 14, 1994.

Ralph C. Bledsoe,

Acting Archivist of the United States.

[FR Doc. 94-26342 Filed 10-24-94; 8:45 am]

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