Records Schedules; Availability and Request for Comments

NATIONAL ARCHIVES AND RECORDS ADMINISTRATION

Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration, Office of Records

Administration.

ACTION: Notice of availability of proposed records schedules; request

for comments.

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SUMMARY: The National Archives and Records Administration (NARA)

publishes notice at least once monthly of certain Federal agency

requests for records disposition authority (records schedules). Records

schedules identify records of sufficient value to warrant preservation

in the National Archives of the United States Schedules also authorize

agencies after a specified period to dispose of records lacking

administrative, legal, research, or other value. Notice is published

for records schedules that (1) propose the destruction of records not

previously authorized for disposal, or (2) reduce the retention period

for records already authorized for disposal. NARA invites public

comments on such schedules, as required by 44 USC 3303a(a).

DATES: Request for copies must be received in writing on or before

November 21, 1994. Once the appraisal of the records is completed, NARA

will send a copy of the schedule. The Requester will be given 30 days

to submit comments.

ADDRESSES: Address requests for single copies of schedules identified

in this notice to the Records Appraisal and Disposition Division (NIR),

National Archives and Records Administration, College Park, MD 20740.

Requesters must cite the control number assigned to each schedule when

requesting a copy. The control number appears in the parentheses

immediately after the name of the requesting agency.

SUPPLEMENTARY INFORMATION: Each year U.S. Government agencies create

billions of records on paper, film, magnetic tape, and other media. In

order to control this accumulation, agency records managers prepare

records schedules specifying when the agency no longer needs the

records and what happens to the records after this period. Some

schedules are comprehensive and cover all the records of an agency or

one of its major subdivisions. These comprehensive schedules provide

for the eventual transfer to the National Archives of historically

valuable records and authorize the disposal of all other records. Most

schedules, however, cover records of only one office or program or a

few series of records, and many are updates of previously approved

schedules. Such schedules also may include records that are designated

for permanent retention.

Destruction of records requires the approval of the Archivist of

the Untied States. This approval is granted after a thorough study of

the records that takes into account their administrative use by the

agency or origin, the rights of the Government and of private persons

directly affected by the Government's activities, and historical or

other value.

This public notice identifies the Federal agencies and their

subdivisions requesting disposition authority, includes the control

number assigned to each schedule, and briefly describes the records

proposed for disposal. The records schedule contains additional

information about the records and their disposition. Further

information about the disposition process will be furnished to each

requester.

Schedules Pending

1. Department of Agriculture, Agricultural Marketing Service (N1-

136-94-2). Poultry grading certificates and memoranda.

2. Department of Agriculture, Agriculture Marketing Service (N1-

136-94-3). Call detail summaries for use of telecommunications

equipment.

3. Department of the Army (N1-AU-94-27). Quality test reporting

records pertaining to Army's micrographics program.

4. Department of Army (N1-AU-94-33). Housing management records.

5. Department of Commerce, Office of the General Counsel (N1-40-94-

2). Litigation case files.

6. Department of State, Bureau of Economic and Business Affairs

(N1-59-94-37). Routine, facilitative, and duplicative record. Policy

records are scheduled as permanent.

7. Department of Treasury, (N1-58-94-3). Internal Revenue Service

Collection Statute Expiration Date (CSED) Extension Extracts.

8. Department of the Treasury, Bureau of Engraving and Printing

(N1-318-94-1). Records relating to the finish-out of construction of

the Western Currency Production Facility in Ft. Worth, Texas.

9. Office of Technology Assessment (N1-444-94-1). Comprehensive

records schedule.

10. Tennessee Valley Authority, Office of Agricultural and Chemical

Development (N1-142-91-5). Comprehensive schedule.

Dated: September 21, 1994.

Trudy Huskamp Peterson,

Acting Archivist of the United States.

[FR Doc. 94-24672 Filed 10-4-94; 8:45 am]

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