Privacy Act of 1974; Revisions to System of Records

NUCLEAR REGULATORY COMMISSION

Privacy Act of 1974; Revisions to System of Records

AGENCY: Nuclear Regulatory Commission.

ACTION: Proposed revision of an existing system of records.

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SUMMARY: In accordance with the Privacy Act of 1974, as amended, the

Nuclear Regulatory Commission (NRC) is publishing for public comment

revisions to an existing system of records, NRC-32, Licensee and

Applicant Taxpayer Identification Number Records--NRC. The proposed

revisions add six new routine uses which will enhance the NRC's ability

to collect certain license fee debts owed to the U.S. Government.

Corresponding changes to other portions of the system notice are also

being made as a result of the additional routine use disclosures.

DATES: The revised system of records will become effective without

further notice on October 24, 1994 unless comments received on or

before that date cause a contrary decision. If, based on NRC's review

of comments received, changes are made, NRC will publish a new final

notice.

ADDRESSES: Send comments to the Secretary of the Commission, U.S.

Nuclear Regulatory Commission, Washington, DC 20555, Attention:

Docketing and Service Branch. Copies of comments may be examined at the

NRC Public Document Room at 2120 L Street, NW., Lower Level,

Washington, DC.

FOR FURTHER INFORMATION CONTACT: Jona L. Souder, Privacy Act Program

Manager, Freedom of Information/Local Public Document Room Branch,

Division of Freedom of Information and Publications Services, Office of

Administration, Washington, DC 20555, Telephone: 301-415-7170.

SUPPLEMENTARY INFORMATION: The Nuclear Regulatory Commission proposes

to amend its system of records entitled ``NRC-32, Licensee and

Applicant Taxpayer Identification Number Records--NRC,'' to establish

six new routine uses which will enhance the NRC's ability to collect

certain license fee debts owed to the U.S. Government. Existing routine

use b. is redesignated h. New routine use b. permits the disclosure of

information in the system to the Defense Manpower Data Center of the

Department of Defense, the United States Postal Service, and other

Federal, State, or local agencies for computer matching to identify

individuals who are (1) delinquent in their repayment of debts owed to

NRC and (2) receiving Federal salary or benefit payments. NRC will use

the information obtained as a result of the matching to collect the

debts under the provisions of the Debt Collection Act of 1982 (Pub. L.

97-365) by voluntary repayment, by administrative or salary offset, or

by referral to collection agencies. New routine use c. permits the

disclosure of information in the system to the General Accounting

Office, Department of Justice, U.S. Attorney, or other Federal agencies

for further collection action on delinquent accounts. New routine use

d. permits disclosures to commercial credit reporting agencies to

obtain or add to a credit history file for use in the administration of

debt collection. New routine use e. permits disclosures to any Federal

agency where an NRC debtor is employed or receiving remuneration to

enable that agency to collect a debt owed to the NRC. New routine use

f. permits disclosure to the Internal Revenue Service (IRS) for

computer matching under 26 U.S.C. 6103(m)(2) to obtain the mailing

address of a taxpayer to collect or to compromise a claim by NRC

against a taxpayer under 31 U.S.C. 3711, 3717, and 3718. New routine

use g. permits the disclosure of information from the system to the IRS

to collect a debt by offset against the debtor's tax refunds under the

Federal Tax Refund Offset Program.

Other revisions to the system of records notice are also being

made. These include changes to (1) clarify the categories of

individuals covered, (2) add paper records to the categories of

records, (3) update the authority for maintaining the system, and (4)

expand the record source categories.

Accordingly, NRC proposes to amend ``NRC-32, Licensee and Applicant

Taxpayer Identification Number Records--NRC,'' in its entirety to read

as follows:

NRC-32

Licensee and Applicant Taxpayer Identification Number Records--NRC.

License Fee and Debt Collection Branch, Office of the Controller,

NRC, 11545 Rockville Pike, Rockville, Maryland.

NRC licensees and individuals or corporations who have filed

applications for an NRC license.

License Fee and Debt Collection Branch computer systems maintaining

taxpayer ID numbers, application or license numbers, and billing

information. These computerized data bases also include licensee or

applicant names, billing addresses, license or application numbers, fee

categories, regional affiliations, and billing histories. Paper forms

submitted by licensees and applicants containing taxpayer ID numbers

are also maintained in this system.

5 U.S.C. 552a(b)(12); 5 U.S.C. 5514; 15 U.S.C. 1681a(f); 26 U.S.C.

6103(m)(2); 31 U.S.C. 37, subchapters I and II; 31 U.S.C. 3701(a)(3)

(1988); 31 U.S.C. 3711; 31 U.S.C. 3716; 31 U.S.C. 3717; 31 U.S.C. 3718;

31 U.S.C. 3720A (1988); 42 U.S.C. 2201 (1988); 42 U.S.C. 5841 (1988);

Cash Management Improvement Act Amendments of 1992 (Pub. L. 102-589);

10 CFR Parts 15, 16, 170, 171 (1994); Section 206 of Executive Order

11222.

a. To debt collection contractors for the purpose of collecting

delinquent debts as authorized by the Debt Collection Act of 1982, 31

U.S.C. 3718.

b. To the Defense Manpower Data Center, Department of Defense; the

United States Postal Service; or any other Federal, State, or local

agency to conduct an authorized computer matching program in compliance

with the Privacy Act of 1974, as amended, to identify and locate

individuals who are delinquent in their repayment of debts owed to the

U.S. Government under certain programs or services administered by the

NRC in order to collect the debts under the provisions of the Debt

Collection Act of 1982 (5 U.S.C. 5514) by voluntary repayment, by

administrative or salary offset, or by referral to collection

contractors.

c. To the U.S. General Accounting Office, Department of Justice,

United States Attorney, or other Federal agencies for further

collection action on any delinquent account when circumstances warrant.

d. To a commercial credit reporting agency for the purpose of

either adding to a credit history file or obtaining a credit history

file for use in the administration of debt collection.

e. To any Federal agency where the debtor is employed or receiving

some form of remuneration for the purpose of enabling that agency to

collect a debt owed the U.S. Government on NRC's behalf by counseling

the debtor for voluntary repayment or by initiating administrative or

salary offset procedures under the provisions of the Debt Collection

Act of 1982 (5 U.S.C. 5514).

f. To the Internal Revenue Service (IRS) by computer matching to

obtain the mailing address of a taxpayer for the purpose of locating

such taxpayer to collect or to compromise a Federal claim by NRC

against the taxpayer pursuant to 26 U.S.C. 6103(m)(2) and in accordance

with 31 U.S.C. 3711, 3717, and 3718. Redisclosure of a mailing address

obtained from the IRS may be made only for debt collection purposes,

including to a debt collection agency to facilitate the collection or

compromise of a Federal claim under the Debt Collection Act of 1982,

except that redisclosure of a mailing address to a commercial reporting

agency is for the limited purpose of obtaining a commercial credit

report on the particular taxpayer. Any such mailing address information

obtained from the IRS will not be used or shared for any other NRC

purpose or disclosed by NRC to another Federal, State, or local agency

which seeks to locate the same taxpayer for its own debt collection

purpose.

g. Referral of legally enforceable debts to the Internal Revenue

Service to be offset against the debtor's tax refunds under the Federal

Tax Refund Offset Program.

h. For any of the routine uses specified in the Prefatory Statement

of General Routine Uses.

Disclosures of information to a consumer reporting agency are not

considered a routine use of records. Disclosures may be made from this

system to ``consumer reporting agencies'' as defined in the Fair Credit

Reporting Act (15 U.S.C. 1681(a)(f)) or the Federal Claims Collection

Act of 1966, as amended (31 U.S.C. 3701(a)(3)).

Information contained in this system is stored on hard copy and on

computer media.

Information is retrieved by license number, application number,

licensee or applicant name, invoice number, or taxpayer identification

number.

The hard copy records and data bases are maintained in an area

where access is controlled by keycard and limited to those with a need

for access to the work area, and in a building where access is

controlled by a security guard force.

These records are under visual control during duty hours. After

duty hours, access to the building is controlled by a security guard

force and access to each floor is controlled by key card. Computer

records are password protected.

These records are destroyed in accordance with the retention

periods provided for in General Records Schedule (GRS) GRS 6-10.b. or

when no longer needed, whichever is later. Computer files are deleted

after the expiration of the retention period authorized under the

General Records Schedule for the disposable hard copy file or when no

longer needed, whichever is later.

Chief, License Fee and Debt Collection Branch, Division of

Accounting and Finance, Office of the Controller, U.S. Nuclear

Regulatory Commission, Washington, DC 20555-0001.

Director, Division of Freedom of Information and Publications

Services, Office of Administration, U.S. Nuclear Regulatory Commission,

Washington, DC 20555-0001.

Same as ``Notification procedure.''

Same as ``Notification procedure.''

NRC; NRC licensees and applicants for NRC licenses; employing

agency of debtor; collection agencies; and Federal, State, or local

agencies furnishing identifying and/or address information.

Dated at Rockville, Maryland, this 2nd day of September 1994.

For the Nuclear Regulatory Commission.

James M. Taylor,

Executive Director for Operations.

[FR Doc. 94-22595 Filed 9-12-94; 8:45 am]

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