“Charlson set forth the standard now embodied in Rule 3(b)(2)_”
How later courts described this case
- “Charlson set forth the standard now embodied in Rule 3(b)(2)_”
Written by the judges who cited it.
The opinion
In the United States Court of Federal Claims
No. 11-886T
(Filed: June 28, 2013)
**********************
JAMES M. LANGAN, JR., as the executor
of the estate of Eleanor F. Langan,
Plaintiff,
Tax refund; statute of
limitations; presumption of
v.
timely filing.
THE UNITED STATES,
Defendant.
**********************
Brendan J. Shea, Boston, MA, for plaintiff.
Carl D. Wasserman, Tax Division, Department of Justice, Washington,
DC, with whom were Kathryn Keneally, Assistant Attorney General, and
David I. Pincus, Acting Chief, Court of Federal Claims Section, for defendant.
OPINION
BRUGGINK, Judge.
This is an action for refund of estate taxes. Plaintiff, James M. Langan,
Jr., brings this suit on behalf of the estate of Eleanor F. Langan, alleging that
the United States (“defendant”) improperly issued a tax deficiency notice
against the estate. Before the court is defendant’s motion to dismiss the
complaint for lack of jurisdiction. According to defendant, plaintiff’s
complaint is untimely because it was filed outside the two-year limitations
period which applies to suits for a refund. See 26 U.S.C. § 6532 (2006). The
motion is fully briefed. Oral argument is deemed unnecessary. For the reasons
set out below, we grant the motion to dismiss.
BACKGROUND 1
On July 9, 2007, the Internal Revenue Service issued a deficiency
notice against the estate assessing $378,000 in unpaid taxes and interest.
Plaintiff paid the deficiency and then disputed it by filing a refund claim with
the Service on May 28, 2009. The Service denied the claim in a notice of
disallowance that it sent “[o]n December 16, 2009 . . . by certified mail.”
Compl. ¶ 11.
Plaintiff sought to challenge that disallowance by mailing his complaint
to this court on Thursday, December 15, 2011. “It was not delivered until
December 19, 2011,” however. Aff. ¶ 7.2 The clerk stamped December 19,
2011, as the filing date for the complaint.3
Defendant points out that this filing date is more than two years after
December 16, 2009, the date on which the notice of disallowance of plaintiff’s
refund claim was mailed. It thus moves to dismiss the complaint for lack of
jurisdiction because refund suits may not be filed “after the expiration of 2
years from the date of mailing by certified mail . . . of a notice of the
disallowance.” 26 U.S.C. § 6532; see also RHI Holdings, Inc. v. United
States, 142 F.3d 1459, 1460 (Fed. Cir. 1998) (“[T]he taxpayer has two years
from the date the notice of disallowance of the refund claim is mailed to file
suit.”) (citing 26 U.S.C. § 6532 (1994)).
A filing deadline for a claim against the United States “is a condition
to the waiver of sovereign immunity and thus must be strictly construed.”
Irwin v. Dep’t of Veterans Affairs, 489 U.S. 89, 94 (1990) (citing Library of
Congress v. Shaw, 478 U.S. 310 (1986)). When we consider a motion to
dismiss for lack of jurisdiction, furthermore, it is the plaintiff’s burden to
establish jurisdiction by a preponderance of the evidence. Reynolds v. Army
1
The facts are drawn from the complaint, the affidavit of plaintiff’s counsel
attached to plaintiff’s motion to correct the filing date, and exhibits to
defendant’s motion to dismiss. The relevant facts are undisputed.
2
“Aff.” refers to the Affidavit of Brendan J. Shea attached to Plaintiff’s
Motion to Correct the Filing Date of the Complaint.
3
The Rules of the Court of Federal Claims (“RCFC”) provide that papers are
filed by delivering them to the clerk. RCFC 5(d)(2)(A).
2
& Air Force Exch. Serv., 846 F.2d 746, 748 (Fed. Cir. 1988); Sellers v. United
States, 110 Fed. Cl. 62, 66 (2013). We consider all of the extrinsic evidence
offered by both parties to determine whether jurisdiction exists. See Shoshone
Indian Tribe of Wind River Reservation, Wyo. v. United States, 672 F.3d 1021,
1030 (Fed. Cir. 2012); Forestry Surveys & Data v. United States, 44 Fed. Cl.
485, 492 (1999).
While plaintiff agrees that the complaint was filed on December 19, he
has filed a “Motion to Correct the Filing Date of the Complaint.” According
to plaintiff, we may presume that he timely filed the complaint because he
expected it to reach the court by December 16. In support of his motion,
plaintiff attaches an affidavit from his attorney. Counsel states that he mailed
the complaint as express mail at 11:00 p.m. on December 15, 2011, using the
24-hour window of the Dorchester Street post office in Boston, Massachusetts.
Counsel concedes that the “Track & Confirm” record shows a guaranteed
delivery by December 17, 2011. He asserts, nevertheless, that he “was given
every indication that notwithstanding the December 17, 2011 guarantee,
barring some unforeseen circumstance, the complaint would be delivered
before 12:00 p.m. on December 16, 2011.” Aff. ¶ 8. According to counsel,
he relied on the advice of a postal clerk, who “expected that both first-class
and express mail addressed to government offices, [would] be delivered the
next morning in Washington D.C.” Id. ¶ 5.
Counsel also relied on his 20 years of experience in mailing documents
to the court, specifically his previous use of the 24-hour window. He asserts
that as long as packages are mailed at this window before midnight, “they are
delivered in Washington D.C. the next business day.” Id. ¶ 3.
Defendant argues that plaintiff could not have had a reasonable
expectation that his complaint would arrive on time. Defendant notes that the
Track & Confirm record shows a mailing label with a “Scheduled Date of
Delivery” for December 17. See Def.’s Memo. Exh. 5. 4 Defendant also
submits a printout from the U.S. Postal Service website. See Def.’s Memo.
Exh. 6. The printout specifically addresses packages sent from the Dorchester
Street station. It shows that the Postal Service expects packages to arrive in
Washington by noon the next business day, if they are dropped off before 8:00
4
“Def.’s Memo.” refers to the Motion to Dismiss Plaintiff’s Complaint
Pursuant to RCFC 12(b)(1) for Lack of Subject Matter Jurisdiction.
3
p.m. at the 24-hour window. See id. The Express Mail Service Commitments
application on the website5 confirms this assertion.6 A click on the question-
mark icon reveals the following statement:
Express Mail items need to be mailed by a certain time for us to
meet our delivery commitment. This is called the “drop-off” or
“cut-off” time. You can still send the mailing after the drop-off
time; however, the same service guarantee will not be available.
For packages that must ship with next-day service, please
contact your shipping facility to verify the cut-off time.
See supra note 5. Plaintiff does not challenge this evidence.
DISCUSSION
Based on the facts set out above, we must determine whether plaintiff’s
complaint was timely filed. Plaintiff asserts that we may presume his
complaint is timely filed based on the proposition that “a letter which is
properly sealed, stamped, addressed, and deposited in the United States Mails
is presumed to reach the addressee and be received by him in due course of the
mails.” Charlson Realty Co. v. United States, 384 F.2d 434, 442 (Ct. Cl.
1967).
In Charlson, the Court of Claims presumed the timely filing of a
complaint based on the above rule. Id. at 442-45. The stamp on the complaint
indicated that the filing was one day after the limitations deadline of December
6, 1962. Id. at 438-39. After the government moved to dismiss the complaint,
plaintiff disputed the date and provided evidence that it had mailed the
complaint as first-class mail on November 30, with sufficient time for it to
reach the court. See id. at 438, 441. Testimony of postal employees showed
that the complaint would have arrived at the court “in due course of mails on
5
See United States Postal Service, “Express Mail Service Commitments,”
http://webapps.usps.com/expressmailcommitments/commitments_results_w
.jsp?search (type 02205 into the “Origin ZIP Code” box, type 20005 into the
“Destination ZIP Code” box, pick a shipping date, and click “Submit”) (last
visited June 28, 2013).
6
We may take judicial notice of statements made on the U.S. Postal Service
website. See Liu v. United States, 93 Fed. Cl. 184, 191 n.7 (2010).
4
December 3rd, 4th, or 5th, 1962, whether it traveled as First or Fourth Class
Mail.” Id. at 441. Considering this evidence, the court stated the following:
The plaintiff did everything that could be reasonably
expected of it in the mailing of its petition to this court. There
is no showing of negligence on its part. The petition was mailed
in plenty of time for it to reach the court in due course of the
mails within the limitation period.
Id. at 445 (internal citations omitted). The court held that the presumption of
arrival in due course of the mails overcame the filing date on the complaint.
Id. It is only if plaintiff meets his burden of justifying the presumption of
timely filing that the burden shifts to defendant to prove with direct evidence
that the complaint was nonetheless not timely filed. Id. at 444-45. Such
evidence must be “direct, positive, clear and convincing evidence which is
uncontradicted, to the contrary.” Id. at 445.
One could read Charlson as allowing the imposition of a fictional filing
date based on its statement that “[t]he plaintiff did everything that could be
reasonably expected of it in the mailing of its petition to this court. . . . The
petition was mailed in plenty of time for it to reach the court in due course of
the mails within the limitation period.” Id. at 445. And indeed one of the
concurring judges pointed out that, “I agree with the commissioner . . . that this
petition in cold fact arrived [late] on December 7. Arrival on or before
December 6 appears to me to be to all intents not a presumption merely, but a
legal fiction.” Id. at 449 (Nichols, Judge, concurring).
Even under this construction of Charlson, however, the court made it
clear that whatever presumption of timely filing arises from prudent behavior
disappears when there is “direct, positive, clear and convincing evidence
which is uncontradicted, to the contrary.” Id. at 445. Although the court in
Charlson did not view the clerk’s office date stamp as controlling, that
decision and its progeny do not hold that mere prudence overcomes
uncontroverted evidence of untimely filing.
Former Rule 3 of the Rules of the Court of Federal Claims (“RCFC”)
temporarily codified the ruling in Charlson. See 28 U.S.C. app. RCFC
3(b)(2)(C) (2000); Carter v. United States, 15 Cl. Ct. 753, 755 (1988)
5
(“Charlson set forth the standard now embodied in Rule 3(b)(2) . . . .”).7 In
several cases, this court and its predecessor analyzed whether to apply former
Rule 3 so as to overcome the apparent filing date, and in each case the court
refused to do so. See Walther v. United States, 54 Fed. Cl. 74, 76 (2002); Ross
v. United States, 16 Cl. Ct. 378, 382 (1989); Carter, 15 Cl. Ct. at 754-55. The
plaintiff in Walther mailed the complaint after the deadline. 54 Fed. Cl. at 76.
In Ross, the plaintiff did not provide enough evidence because he submitted
only his own affidavit and an affidavit from his attorney, who relied on “the
assurances of a postal clerk that the complaint would arrive in a timely
manner.” 16 Cl. Ct. at 382. In Carter, the Claims Court refused to presume
a timely filing because, inter alia, the evidence showed that it would normally
take at least three days for the complaint to reach the court, while the attorney
sent the complaint two days before the end of the limitations period. See 15
Cl. Ct. at 754-55.
Although 2002 amendments to the RCFC deleted the Charlson
standard,8 this court applied the ruling in Liu v. United States, 93 Fed. Cl. 184,
7
Former Rule 3 provided that
[i]n a situation where a complaint is stamped by the clerk after
the last date allowed by a statute of limitations for the filing of
the complaint, if the complaint was received by the clerk through
the mail, it may, by order of court, upon motion of the party
plaintiff, be deemed to have been filed on the last date allowed
if there is a proper showing (i) that the complaint was sent by
registered or certified mail, properly addressed to the clerk at 717
Madison Place, N.W., Washington, D.C. 20005, and with return
receipt requested; (ii) that it was deposited in the mail sufficiently
in advance of the last date allowed for filing to provide for
receipt by the clerk on or before such date in the ordinary course
of the mail; and (iii) that the party plaintiff as sender exercised no
control over the mailing between the deposit of the complaint in
the mail and its delivery.
28 U.S.C. app. RCFC 3(b)(2)(C)(ii) (2000).
8
The comments note that this change was “in the interest of uniformity and in
the belief that it was inappropriate to include a rule of decision as part of a
(continued...)
6
191-92 (2010). Liu discussed Charlson and held that a plaintiff must
“demonstrate an objectively reasonable expectation that the package will arrive
on time based on the normal operation of the mail in order to be entitled to the
strong presumption.” Id. at 191. The pro se plaintiff in Liu offered evidence
from the U.S. Postal Service website, suggesting that priority mail should
arrive within two to three days. Id. at 192. Because the plaintiff sent the
complaint three business days before running of the limitations period, id. at
191, the court could not “conclude that Plaintiff acted unreasonably” and
presumed that complaint was timely filed. Id. at 192. The only evidence
offered by the government to the contrary was the date stamped on the
complaint in the clerk’s office, which the court found to be insufficient
evidence to rebut the presumption of timely filing. Id.
There are two reasons the result here cannot be the same as that in
Charlson and Liu. First, if the presumption of timely filing can arise from
mere prudence, then plaintiff did not meet that test here. In his affidavit,
plaintiff’s counsel states that “without exception . . . if documents are mailed
regular first-class mail at the 24-hour window . . . by midnight they are
delivered in Washington D.C. the next business day.” Aff. ¶ 3. He also states
that, at 11:00 p.m. on December 15, a Postal Service employee assured him
that express or first-class mail would indeed arrive in Washington the next day.
The Postal Service website, however, warns that a package must be
delivered at the 24-hour window by 8:00 p.m. to ensure delivery by 12:00 p.m.
the next day. As to later drop-off times, the website advises customers to
check with the local office, but it is silent as to what commitments apply in that
case, and as counsel admits, his package only had a “December 17, 2011
guarantee.” Aff. ¶ 8. In addition, the mailing label from the Track & Confirm
record shows a scheduled date of delivery of December 17, which would have
been untimely.
Unlike the plaintiff in Charlson, who “did everything that could be
expected of it in mailing the petition to this court” six full days before the due
date, 384 F.2d at 445, plaintiff here certainly did not do everything that could
be expected of him to ensure timely delivery. He could, for example, have
mailed the complaint a week before the filing deadline. On the face of it,
8
(...continued)
procedural rule.” 28 U.S.C. app. RCFC 3 (Supp. III 2003).
7
waiting until 11:00 p.m. on the day before the last possible day of filing to mail
the complaint is anything but reasonable. At that late date, the only option
plaintiff’s counsel left himself if he had not decided to take the risk of mailing
the complaint was to drive to Washington, which would have turned out to be
a better option. Clearly plaintiff is not entitled to a presumption of timely
filing.
Even if the presumption applied, however, and the burden of proof
shifted to defendant, the second reason we must dismiss the complaint is that
we have uncontroverted proof that the complaint arrived late – plaintiff’s
admission to that effect. Aff. ¶ 7.
We therefore deny plaintiff’s motion to correct the filing date and grant
defendant’s motion to dismiss for lack of jurisdiction without prejudice.
Accordingly, the Clerk of Court is directed to enter judgment for defendant.
No costs.
s/Eric G. Bruggink
ERIC G. BRUGGINK
Judge
8