Opinion

Vanessa Lech v. Department of Veterans Affairs

Court: Merit Systems Protection Board
Filed: May 17, 2023
Status: Unpublished
Cited by: 0 cases
Authority: More cited than 23.3%

denying the equitable tolling of a deadline when the petitioner filed an untimely district court complaint because of his attorney’s absence from his office when notice was received

How later courts described this case

denying the equitable tolling of a deadline when the petitioner filed an untimely district court complaint because of his attorney’s absence from his office when notice was received

Written by the judges who cited it.

The opinion

UNITED STATES OF AMERICA

MERIT SYSTEMS PROTECTION BOARD

VANESSA LECH, DOCKET NUMBER

Appellant, DE-1221-17-0038-W-1

DEPARTMENT OF VETERANS DATE: May 17, 2023

AFFAIRS,

Agency.

THIS FINAL ORDER IS NONPRECEDENTIAL 1

Vanessa Lech, Raeford, North Carolina, pro se.

Scott MacMillan, Phoenix, Arizona, for the agency.

BEFORE

Cathy A. Harris, Vice Chairman

Raymond A. Limon, Member

FINAL ORDER

¶1 The appellant has filed a petition for review of the initial decision, which

dismissed her individual right of action (IRA) appeal as untimely filed.

Generally, we grant petitions such as this one only in the following

circumstances: the initial decision contains erroneous findings of material fact ;

A nonprecedential order is one that the Board has determined does not add

significantly to the body of MSPB case law. Parties may cite nonprecedential orders,

but such orders have no precedential value; the Board and administrative judges are not

required to follow or distinguish them in any future decisions. In contrast, a

precedential decision issued as an Opinion and Order has been identified by the Board

as significantly contributing to the Board’s case law. See 5 C.F.R. § 1201.117(c).

the initial decision is based on an erroneous interpretation of statute or regulation

or the erroneous application of the law to the facts of the case; the administrative

judge’s rulings during either the course of the appeal or the initial decision

were not consistent with required procedures or involved an abuse of discretion,

and the resulting error affected the outcome of the case; or new and material

evidence or legal argument is available that, despite the petitioner’s due

diligence, was not available when the record closed. Title 5 of the Code of

Federal Regulations, section 1201.115 (5 C.F.R. § 1201.115). After fully

considering the filings in this appeal, we conclude that the petitioner has not

established any basis under section 1201.115 for granting the petition for review.

Therefore, we DENY the petition for review and AFFIRM the initial decision,

which is now the Board’s final decision. 5 C.F.R. § 1201.113.

BACKGROUND

¶2 The appellant was employed as a Social Worker with the agency. Initial

Appeal File (IAF), Tab 14, Initial Decision (ID) at 2. She alleged below that,

beginning in November 2014, she reported supervisory misconduct and safety

concerns to various agency personnel and others. IAF, Tab 6 at 11, Tab 11 at 4-5.

She also alleged that she engaged in protected activities, such as filing an equal

employment opportunity (EEO) complaint and a grievance. IAF, Tab 6 at 11,

Tab 11 at 4-6. In April 2015, she filed complaint with the Office of Special

Counsel (OSC), alleging that the agency retaliated against her for these

disclosures and activities. IAF, Tab 6 at 11-15, Tab 9 at 3, Tab 11 at 5-7.

¶3 By letter dated August 31, 2015, OSC closed its investigation into the

appellant’s complaint and advised her that she may have the right to seek

corrective action with the Board. IAF, Tab 1 at 4. The letter stated that the

appellant could file a request for corrective action with the Board within 65 days

after the date of the letter. Id.

¶4 On October 23, 2016, the appellant filed this IRA appeal with the Board.

IAF, Tab 1. Without holding the appellant’s requested hearing, the administrative

judge dismissed the appeal as untimely filed. Id. at 2; ID at 2, 8.

¶5 The appellant has filed a petition for review, and the agency has filed a

response. Petition for Review (PFR) File, Tabs 1, 3.

DISCUSSION OF ARGUMENTS ON REVIEW

¶6 If OSC notifies an employee that its investigation into her allegations has

been terminated, the employee may seek corrective action from the Board through

an IRA appeal “no more than 60 days have elapsed since notification was

provided to such employee.” 5 U.S.C. § 1214(a)(3)(A)(ii). The Board’s

implementing regulations provide that an appellant must file an IRA appeal

within 65 days of the date that OSC issues the close-out letter or, if the letter is

received more than 5 days after its issuance, within 60 days of receipt. 5 C.F.R.

§ 1209.5(a)(1).

¶7 The appellant alleged that OSC’s “notification was not sent directly to [her]

from OSC during the 65 day timeline.” IAF, Tab 13 at 4. She asserted that OSC

sent the close-out letter to her former lawyer, and that he “did not provide [her]

with any explanation of what the OSC letter meant.” Id. (emphasis in original).

She stated that she “eventually fired this lawyer” for failing to communicate with

her. Id. However, as the administrative judge noted, the appellant failed to state

when she personally received the OSC termination letter. Id.; PFR File, Tab 1

at 13; ID at 5.

¶8 In Goode v. Department of the Navy, 93 M.S.P.R. 122, ¶¶ 3, 5 (2002), the

Board considered the case of an appellant who similarly asserted that OSC’s

termination letter was sent to his attorney rather than himself. However, because

the appellant failed to state when he received the letter, the Board found that the

appellant’s IRA appeal was due within 65 days after OSC issued its termination

letter. Id., ¶ 5.

¶9 Because the appellant here has failed to state when she personally received

the OSC termination letter, we find that she was required to file her IRA appeal

by November 4, 2015. 2 See id.; see also Pacilli v. Department of Veterans

Affairs, 113 M.S.P.R. 526, ¶ 9 (finding that, because the appellant failed to allege

that she did not receive OSC’s termination letter within 5 days of its issuance, she

was required to file her IRA appeal within 65 days of its issuance), aff’d per

curiam, 404 F. App’x 466 (Fed. Cir. 2010); ID at 5; PFR File, Tab 1 at 13. Thus,

she filed her Board appeal almost 1 year late.

¶10 Unlike some other filing deadlines with the Board, the deadline for filing an

IRA appeal may not be waived for good cause shown because there is no statutory

mechanism for doing so. Heimberger v. Department of Commerce, 121 M.S.P.R.

10, ¶ 9 (2014). However, the filing deadline might be subject to equitable tolling,

under which the filing period is suspended for equitable reasons, such as when the

complainant has been induced or tricked by her adversary’s misconduct into

allowing the deadline to pass. Id., ¶ 10. Equitable tolling is a rare remedy that is

to be applied in unusual circumstances and generally requires a showing that the

litigant has been pursuing her rights diligently and some extraordinary

circumstances stood in her way. Id.

¶11 We agree with the administrative judge’s finding that the appellant’s claims

below that her attorney’s alleged poor representation , and OSC’s alleged refusal

to provide her with guidance, did not warrant tolling the filing deadline.

ID at 5-8. On review, she provides additional allegations and documentation to

support her claim of poor representation. According to the appellant, her attorney

did not “check his mailbox” for 7 days after the agency mailed him notification of

the appellant’s right to request a hearing before the Equal Employment

Applying a 5-day mailing time presumption, the administrative judge found that the

appellant was required to file her IRA appeal by November 9, 2015. ID at 5. However,

the Board’s regulation already applies a 5-day mailing time presumption to the 60-day

statutory deadline for filing an IRA appeal following the issuance of an OSC

termination letter. 5 C.F.R. § 1209.5(a)(1); see 5 U.S.C. § 1214(a)(3)(A)(ii).

Opportunity Commission on her EEO complaint. PFR File, Tab 1 at 4 -5, 15-16.

Even if we were to consider this new argument and evidence on review, it

evidences, at most, “garden variety . . . excusable neglect” that is insufficient to

toll the deadline. Irwin v. Department of Veterans Affairs, 498 U.S. 89, 96 (1990)

(denying the equitable tolling of a deadline when the petitioner filed an untimely

district court complaint because of his attorney’s absence from his office when

notice was received); Pacilli, 113 M.S.P.R. 526, ¶¶ 10-11 (denying equitable

tolling despite the appellant’s claim that her former attorney had problems with

alcohol and depression, was disbarred, and was under criminal investigation,

because the appellant did not make any claim that her former attorney thwarted

her efforts to file a timely IRA appeal); see also Banks v. Department of the Air

Force, 4 M.S.P.R. 268, 271 (1980) (explaining that the Board will not consider an

argument raised for the first time in a petition for review absent a showing that it

is based on new and material evidence not previously availabl e despite the party’s

due diligence).

¶12 The appellant also clarifies that she is alleging that an OSC attorney would

not discuss her complaint following the close-out letter, not before, as the

administrative judge stated in the initial decision. ID at 7; PFR File, Tab 1 at 4,

13. She further states, apparently in response the administrative judge’s finding

that she could have attempted to obtain information regarding her rights on the

Board’s website, that she “look[ed] at the [Board’s] website at one point and []

was overwhelmed and had zero idea what [the Board] was or what [she] was

supposed to do.” ID at 7-8; PFR File, Tab 1 at 13; IAF, Tab 5 at 3. However, the

appellant has not explained how OSC or the Board’s website discouraged or

hindered her from filing an appeal. Pacilli, 113 M.S.P.R. 526, ¶¶ 10-11

(declining to apply equitable tolling when an appellant alleged that OSC

represented that it would “rule” in her favor and instructed her not to file a Board

appeal).

¶13 The appellant also alleges on review that she suffered from a work-related

medical condition, which hindered her ability to represent herself “110%,” and

that she is financially disadvantaged as compared to the agency. PFR File, Tab 1

at 13-17. In support of these claims, she attaches documents that predate the

initial decision. Id. at 9-12. The appellant does not explain why she did not

present these arguments or documents below, and we decline to consider them on

review. See Banks, 4 M.S.P.R. at 271. Accordingly, we dismiss this IRA appeal

as untimely filed. 3

¶14 Finally, the appellant has requested that her “name and all identifying

information about” her “be excluded from any public file(s) regarding this

matter.” PFR File, Tab 1 at 18. A litigant seeking anonymity before the Board

must present evidence establishing that harm is likely, not mere ly possible, if her

name is disclosed. Ortiz v. Department of Justice, 103 M.S.P.R. 621, ¶ 10

(2006). Here, the appellant has failed to indicate why she is requesting to

proceed anonymously, much less present evidence establishing that harm would

result otherwise. Accordingly, her request is denied.

When jurisdiction may be lacking but the record is sufficiently developed on the

timeliness issue, an administrative judge may, in an appropriate case, assume argu endo

that an appeal presents a matter within the Board’s jurisdiction and dispose of it on

timeliness grounds. Hudson v. Office of Personnel Management, 114 M.S.P.R. 669, ¶ 7

(2010). We agree with the administrative judge that this is such a case. ID at 1 -2 n.1;

IAF, Tab 6 at 11, 13, 17-21; see Salerno v. Department of the Interior, 123 M.S.P.R.

230, ¶ 5 (2016) (setting forth the appellant’s jurisdictional burden in an IRA appeal,

including the exhaustion requirement). Thus, we have not considered the appellant’s

evidence and argument on review regarding whether she exhausted with OSC her claim

that the agency’s retaliatory harassment forced her to resign. PFR File, Tab 1 at 7-8,

14.

NOTICE OF APPEAL RIGHTS 4

You may obtain review of this final decision. 5 U.S.C. § 7703(a)(1). By

statute, the nature of your claims determines the time limit for seeking such

review and the appropriate forum with which to file. 5 U.S.C. § 7703(b).

Although we offer the following summary of available appeal rights, the Merit

Systems Protection Board does not provide legal advice on which option is most

appropriate for your situation and the rights described below do not represent a

statement of how courts will rule regarding which cases fall within their

jurisdiction. If you wish to seek review of this final decision, you should

immediately review the law applicable to your claims and carefully follow all

filing time limits and requirements. Failure to file within the applicable time

limit may result in the dismissal of your case by your chosen forum.

Please read carefully each of the three main possible choices of review

below to decide which one applies to your particular case. If you have questions

about whether a particular forum is the appropriate one to review your case, you

should contact that forum for more information.

(1) Judicial review in general. As a general rule, an appellant seeking

judicial review of a final Board order must file a petition for review with th e U.S.

Court of Appeals for the Federal Circuit, which must be received by the court

within 60 calendar days of the date of issuance of this decision. 5 U.S.C.

§ 7703(b)(1)(A).

If you submit a petition for review to the U.S. Court of Appeals for the

Federal Circuit, you must submit your petition to the court at the

following address:

Since the issuance of the initial decision in this matter, the Board may hav e updated

the notice of review rights included in final decisions. As indicated in the notice, the

Board cannot advise which option is most appropriate in any matter.

U.S. Court of Appeals

for the Federal Circuit

717 Madison Place, N.W.

Washington, D.C. 20439

Additional information about the U.S. Court of Appeals for the Federal

Circuit is available at the court’s website, www.cafc.uscourts.gov. Of particular

relevance is the court’s “Guide for Pro Se Petitioners and Appellants,” which is

contained within the court’s Rules of Practice, and Forms 5, 6, 10, and 11.

If you are interested in securing pro bono representation for an appeal to

the U.S. Court of Appeals for the Federal Circuit, you may visit our website at

http://www.mspb.gov/probono for information regarding pro bono representation

for Merit Systems Protection Board appellants before the Federal Circuit. The

Board neither endorses the services provided by any attorney nor warrants that

any attorney will accept representation in a given case.

(2) Judicial or EEOC review of cases involving a claim of

discrimination. This option applies to you only if you have claimed that you

were affected by an action that is appealable to the Board and that such action

was based, in whole or in part, on unlawful discrimination. If so, you may obtain

judicial review of this decision—including a disposition of your discrimination

claims—by filing a civil action with an appropriate U.S. district court ( not the

U.S. Court of Appeals for the Federal Circuit), within 30 calendar days after you

receive this decision. 5 U.S.C. § 7703(b)(2); see Perry v. Merit Systems

Protection Board, 582 U.S. 420 (2017). If you have a representative in this case,

and your representative receives this decision before you do, then you must file

with the district court no later than 30 calendar days after your representative

receives this decision. If the action involves a claim of discrimination based on

race, color, religion, sex, national origin, or a disabling condition, you may be

entitled to representation by a court-appointed lawyer and to waiver of any

requirement of prepayment of fees, costs, or other security. See 42 U.S.C.

§ 2000e-5(f) and 29 U.S.C. § 794a.

Contact information for U.S. district courts can be found at their respective

websites, which can be accessed through the link below:

http://www.uscourts.gov/Court_Locator/CourtWebsites.aspx.

Alternatively, you may request review by the Equal Employment

Opportunity Commission (EEOC) of your discrimination claims only, excluding

all other issues. 5 U.S.C. § 7702(b)(1). You must file any such request with the

EEOC’s Office of Federal Operations within 30 calendar days after you receive

this decision. 5 U.S.C. § 7702(b)(1). If you have a representative in this case,

and your representative receives this decision before you do, then you must file

with the EEOC no later than 30 calendar days after your representative receives

this decision.

If you submit a request for review to the EEOC by regular U.S. mail, the

address of the EEOC is:

Office of Federal Operations

Equal Employment Opportunity Commission

P.O. Box 77960

Washington, D.C. 20013

If you submit a request for review to the EEOC via commercial delivery or

by a method requiring a signature, it must be addressed to:

Office of Federal Operations

Equal Employment Opportunity Commission

131 M Street, N.E.

Suite 5SW12G

Washington, D.C. 20507

(3) Judicial review pursuant to the Whistleblower Protection

Enhancement Act of 2012. This option applies to you only if you have raised

claims of reprisal for whistleblowing disclosures under 5 U.S.C. § 2302(b)(8) or

other protected activities listed in 5 U.S.C. § 2302(b)(9)(A)(i), (B), (C), or (D).

If so, and your judicial petition for review “raises no challenge to the Board’s

disposition of allegations of a prohibited personnel practice described in

section 2302(b) other than practices described in section 2302(b)(8), or

2302(b)(9)(A)(i), (B), (C), or (D),” then you may file a petition for judicial

review either with the U.S. Court of Appeals for the Federal Circuit or any court

of appeals of competent jurisdiction. 5 The court of appeals must receive your

petition for review within 60 days of the date of issuance of this decision.

5 U.S.C. § 7703(b)(1)(B).

If you submit a petition for judicial review to the U.S. Court of Appeals for

the Federal Circuit, you must submit your petition to the court at the