Alberto Q. Palor v. R. James Nicholson

UNITED STATES COURT OF APPEALS FOR VETERANS CLAIMS

NO . 04-0555

ALBERTO Q. PALOR , APPELLANT ,

V.

R. JAMES NICHOLSON ,

SECRETARY OF VETERANS AFFAIRS, APPELLEE.

On Appeal from the Board of Veterans' Appeals

(Decided June 29, 2007 )

Kathy A. Lieberman, of Washington, D.C., for the appellant.

Tim S. McClain, General Counsel; R. Randall Campbell, Assistant General Counsel; Brian

B. Rippel, Deputy Assistant General Counsel; and John D. McNamee, all of Washington, D.C., were

on the brief for the appellee.

Before KASOLD, MOORMAN, and DAVIS, Judges.

MOORMAN, Judge, filed the opinion of the Court. KASOLD, Judge, filed an opinion

concurring in judgment.

MOORMAN, Judge: The represented appellant, Alberto Q. Palor, appeals a November 24,

2003, Board of Veterans' Appeals (Board) decision that denied his claim for entitlement to basic

eligibility for VA benefits. Record (R.) at 1-7. On May 10, 2007, the Court issued a decision

affirming the Board's decision. On May 16, 2007, the United States Court of Appeals for the

Federal Circuit (Federal Circuit) issued its decision in Sanders v. Nicholson, __ F.3d __, __, No. 06-

7001, (Fed. Cir. 2007), addressing the application of the rule of prejudicial error in the context of

allegations that VA failed to comply with its duty to notify pursuant to 38 U.S.C. § 5103(a). On

May 29, 2007, the appellant filed a motion for reconsideration in light of the Federal Circuit's

decision in Sanders. Accordingly, the Court will grant the appellant's motion, withdraw the May

10, 2007, opinion, and issue this opinion in its stead. This appeal is timely and the Court has

jurisdiction pursuant to 38 U.S.C. §§ 7252(a) and 7266(a). For the reasons set forth below, the

Court will affirm the Board's November 2003 decision.

I. FACTS

In March 2001, Mr. Palor filed an application seeking VA disability compensation for a

peptic ulcer, a wound on the right foot, and a prostate condition. R. at 36. In support of his claims,

Mr. Palor submitted notices and affidavits from the Republic of Philippines Department of National

Defense Military Service Board, Department of National Defense Philippine Veterans Affairs

Office, and friends regarding his military service and asserting that he had recognized guerrilla

service in the Republic of the Philippines from January 1942 to November 1943. R. at 14, 18, 20-

33, 36. In September 2001, VA requested verification of Mr. Palor's service from the National

Personnel Records Center (NPRC).

In October 2001, VA sent Mr. Palor a letter regarding his claims for service connection. R.

at 48. The letter informed Mr. Palor of the elements for establishing service connection: (1) "[A]n

injury in military service or a disease that began in or was made worse during military service, or

an event in service causing injury or disease;" (2) "a current physical or mental disability;" and (3)

"a relationship between your current disability and an injury, disease or event in service." Under

the section entitled "What Has Been Done to Help With your Claim?" VA informed Mr. Palor that

a "request [was] sent to the Department of the Army for a verification of your service medical

records. It usually takes six (6) months for them to reply." R. at 50. The letter did not contain any

information regarding the requirement of establishing veteran status. R. at 48-51.

In April 2002, the NPRC responded to VA's request and reported that Mr. Palor "has no

service as a member of the Philippine Commonwealth Army, including the recognized guerillas, in

the service of the United States Armed Forces." R. at 75. In May 2002, the Manila, Republic of the

Philippines, VA regional office (RO), denied his claims on the basis that his military service could

not be verified. R. at 77. Mr. Palor appealed this decision. R. at 82. In a Statement of the Case,

the RO maintained its denial of his claims after noting that "[t]he proof of service with the Armed

Forces of the Philippines (whether as a guerilla or as a [member of the United States Armed Forces

of the Far East] USAFFE) does not guarantee certification of service with the United States Armed

Forces." R. at 101. Mr. Palor appealed to the Board and in November 2003, the decision on appeal

here was issued. R. at 1-7. The Board, after noting that "service department certifications are

binding in determinations regarding basic eligibility requirements," denied his claim as a matter of

law. R. at 3.

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The appellant makes one assertion of error on appeal. The appellant argues that the Board

decision should be vacated because VA failed to comply with 38 U.S.C. § 5103(a). The appellant

asserts that the RO committed prejudicial error by not informing him how he could substantiate his

claim, specifically, what information or evidence was necessary to establish veteran status. The

Secretary asserts that the Board decision should be affirmed because VA did attempt to verify Mr.

Palor's service through NPRC and because VA is bound by the service department's response, which

indicated that the appellant did not serve in the Philippine Commonwealth Army or as a recognized

guerilla in the service of the USAFFE. For the following reasons, the Court will affirm the Board's

decision.

II. ANALYSIS

A. Veteran Status and 38 U.S.C. § 5103(a) – Generally

Pursuant to 38 U.S.C. § 5103(a), once VA receives a complete or substantially complete

application for benefits, the Secretary is required to inform the claimant of the information and

evidence not of record (1) that is necessary to substantiate the claim; (2) that VA will seek to obtain,

if any, and (3) that the claimant is expected to provide, if any. See 38 U.S.C. § 5103(a); Quartuccio

v. Principi, 16 Vet.App. 183, 187 (2002). The Secretary is also required to "request that the

claimant provide any evidence in the claimant's possession that pertains to the claim." 38 C.F.R.

§ 3.159(b)(1) (2003); see Pelegrini v. Principi, 18 Vet.App. 112, 121 (2004). The purpose of the

notice required under statutory section 5103(a) and regulatory § 3.159(b) is to ensure that VA

"provides affirmative notification to the claimant prior to the initial decision in the case as to the

evidence that is needed and who shall be responsible for providing it." Mayfield v. Nicholson, 444

F.3d 1328, 1333 (Fed. Cir. 2006); see Pelegrini, 18 Vet.App. at 120 (holding that notice must be

provided "before an initial unfavorable [adjudicative] decision on the claim"). Furthermore, "[i]f

the claimant's application suggests that there is specific information or evidence necessary to resolve

an issue relating to elements of a claim," VA must tailor the notice to the claimant, thus informing

him of the specific evidence and information required to substantiate that element of the claim. See

Dingess v. Nicholson, 19 Vet.App. 473, 490 (2006) (consolidated with Hartman v. Nicholson, No.

02-1506,

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aff'd in part sub nom. Hartman v. Nicholson, No. 06-7303 (Fed. Cir. Apr. 5, 2007)), appeal

docketed, Dingess v. Nicholson, No. 06-7247 (Fed. Cir. June 21, 2006). This requirement extends

to the essential element of the claim at issue in this case: establishing veteran status. Id. at 485

(holding that establishing veteran status "is necessary to substantiate service connection, and thus,

[VCAA] notice must be provided on how [that] element [] may be established"). Failure to comply

with any of these requirements may constitute remandable error when such error is prejudicial to

the appellant. Pelegrini, 18 Vet.App. at 121-22; Quartuccio, 16 Vet.App. at 188. In the event the

Court finds error, it must "take due account of the rule of prejudicial error." 38 U.S.C. § 7261; see

Conway v. Principi, 353 F.3d 1369, 1373 (Fed. Cir. 2004); see also Sanders, supra.

B. Proof of Philippine Veteran Status

Pursuant to 38 U.S.C. § 101(2), a "veteran" is a "person who served in the active military,

naval, or air service, and who is discharged therefrom under conditions other than dishonorable."

See 38 C.F.R. § 3.1(d)(2006). In certain circumstances, this "service" may include service in the

Commonwealth Army of the Philippines, including that service claimed by the appellant, service

in the organized guerilla forces that were called into service of the U.S. Armed Forces. See 38

U.S.C. § 101(2); 38 C.F.R. § 3.40. To establish this service, the Department of Veterans Affairs has

promulgated two regulations concerning the type of evidence that may be relied upon: 38 C.F.R.

§ 3.203, addressing generally "service records as evidence of service and character of discharge,"

and 38 C.F.R. § 3.41, specifically addressing establishing veteran status for Philippine service.

Regarding service records, 38 C.F.R. § 3.203 provides:

(a) Evidence submitted by a claimant. For the purpose of establishing entitlement

to pension, compensation, dependency and indemnity compensation or burial

benefits [VA] may accept evidence of service submitted by a claimant (or sent

directly to the Department of Veterans Affairs by the service department), such as

a DD Form 214, Certificate of Release or Discharge from Active Duty, or original

Certificate of Discharge, without verification from the appropriate service

department if the evidence meets the following conditions:

(1) The evidence is a document issued by the service department. A copy of

an original document is acceptable if the copy was issued by the service department

or if the copy was issued by a public custodian of records who certifies that it is a

true and exact copy of the document in the custodian's custody or, if the copy was

submitted by an accredited agent, attorney or service organization representative who

has successfully completed VA-prescribed training on military records, and who

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certifies that it is a true and exact copy of either an original document or of a copy

issued by the service department or a public custodian of records; and

(2) The document contains needed information as to length, time and

character of service; and

(3) In the opinion of [VA] the document is genuine and the information

contained in it is accurate.

....

(c) Verification from the service department: When the claimant does not

submit evidence of service or the evidence submitted does not meet the requirements

of paragraph (a) of this section (and paragraph (b) of this section in pension claims),

[VA] shall request verification of service from the service department. . . .

As to Philippine claimants, § 3.41 provides:

(a) For a Regular Philippine Scout or a member of one of the regular

components of the Philippine Commonwealth Army while serving with Armed

Forces of United States, the period of active service will be from the date certified

by the Armed Forces as the date of enlistment or date of report for active duty,

whichever is later to date of release from active duty, discharge, death, or in the case

of a member for the Philippine Commonwealth Army June 30, 1946, whichever was

earlier. . . .

(b) Active service of a Regular Philippine Scout or a member of the

Philippine Commonwealth Army serving with the Armed Forces of the United States

will include a prisoner-of-war status immediately following a period of active duty,

or a period of recognized guerilla service or unrecognized service under a recognized

commissioned officer. In those cases where following release from active duty as

set forth in paragraph (a) of this section, the veteran is factually found by [VA] to

have been injured or killed by the Japanese because of anti-Japanese activities or his

or her former service in the Armed Forces of the United States, such injury or death

may be held to have been incurred in active service for [VA] purposes.

Determination shall be based on all available evidence, including service department

reports and consideration shall be given to the character and length of the veteran's

former active service in the Armed Forces of the United States.

(c) A prisoner-of-war status based upon arrest during general zonification

will not be sufficient of itself to bring a case within the definition of return to

military control.

(d) The active service of members of the irregular forces guerilla will be the

period certified by the service department.

With regard to Philippine claimants claiming service in the Philippine Commonwealth Army

and attempting to establish veteran status, the Federal Circuit analyzed the relationship between

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§ 3.203 and § 3.41 and held that "these regulations require that an applicant prove his service in the

Philippine Commonwealth Army with either official documentation issued by a United States

service department, or verification of the claimed service by such a department." Soria v. Brown,

118 F.3d 747, 748 (Fed. Cir. 1997) (citing § 3.9 (redesignated as § 3.41 (2001)) for the proposition

that veteran status for Philippine veterans is authorized "from the date certified by the Armed Forces

[of the United States], § 3.203(a) for the proposition that "service department documentation of

service" is required where available, and § 3.203(c) for the proposition that service department

verification of service is required where documentation is not available). Thus, in accordance

with the Federal Circuit's determination in Soria, Philippine claimants are not limited solely to

NPRC's verification as a means of proving veteran status. They may also submit official evidence

from the U.S. service department that verifies their service. 38 C.F.R. § 3.203(a), (c); cf. Soria,

118 F.3d at 749. The Federal Circuit ultimately concluded:

Philippine veterans are not eligible for veterans' benefits unless a United States

service department documents or certifies their service.

Where service department certification is required, the VA has long treated

the service department's decision on such matters as conclusive and binding on the

VA. Thus, if the United States service department refuses to verify the applicant's

claimed service, the applicant's only recourse lies within the relevant service

department, not the VA. This court sees no error in that treatment.

Soria, 118 F.3d at 749 (citations omitted) (holding no error in Board decision where Board refused

to consider claim for veteran's benefits because the United States Department of the Army refused

to certify his service in the Philippine Commonwealth Army). Thus, it appears that pursuant to the

Federal Circuit's decision in Soria, VA may accept U.S. service department documents or seek

certification of service, but once certification is received, VA is bound by that certification. Id.

C. Notice Requirements Following Soria and the Enactment of the VCAA

The Federal Circuit's decision in Soria predates the VCAA, and thus, the Federal Circuit did

not address VA's notice obligations concerning proof of veteran status when it considered the

interplay between § 3.203 and § 3.41. In light of the Court's holding in Dingess, we conclude that

VA was obligated to inform the appellant of the information or evidence necessary to prove the

element of veteran status, what information the veteran was responsible for providing, and what

information VA would seek to obtain concerning that element. See Dingess, 19 Vet.App. at 485;

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see also Locklear v. Nicholson, 20 Vet.App. 410, 416 (2006) (noting that section 5103(a) does not

require a "pre-decisional decision" on the evidence, but it does require that "some cognitive review

of the claim must be made prior to providing the notice and that a generalized or boilerplate notice

letter might not suffice in some cases"). Since veteran status is frequently a dispositive issue in

claims filed by Philippine claimants, some tailoring of VCAA notice concerning proof of veteran

status is necessary in most, if not all, cases.1 Given that the issue of whether VCAA-compliant

notice was provided is a "substantially factual determination . . . that should . . . [be] made by [VA]

in the first instance," the Court will now address whether the Board's decision in this regard was

clearly erroneous. See Mayfield, 444 F.3d at 1333-34.

D. Compliance with 38 U.S.C. § 5103(a)

In this case, the Board addressed both § 3.41 and § 3.203(c) and determined, based on the

appellant's service in the guerilla forces, that "VA may accept evidence of service . . without

verification from the appropriate service department if the evidence meets the following conditions:

(1) [T]he evidence is a document issued by the service department and, (2) the document contains

needed information as to length, time, and character of service, and (3) in the opinion of VA, the

document is genuine and the information contained in it is accurate." R. at 4. The Board then

determined that the documents and affidavits submitted by the appellant in support of his claim did

not meet the requirements of 38 C.F.R. §3.203, "as none [were] issued by the service department."

R. at 6. The Board noted that it had relied on the same reasoning provided by the RO in the

Statement of the Case, that because "[NPRC] had certified that [the appellant] had no recognized

military service and that this determination [is] binding on VA . . . this claim is being denied as a

matter of law." Id.

The question remains, however, whether the notice provided to the appellant pursuant to

38 U.S.C. § 5103(a) was properly tailored, adequately informing the appellant of his opportunity

1

The Court notes that in regard to a separate application for benefits, and prior to the

enactment of the VCAA, VA did in fact inform the appellant that establishing veteran status was at

issue in his attempt to establish entitlement to VA benefits. That notice, dated June 2000, informed

the appellant that he needed to submit "a military discharge certificate or other acceptable evidence

of military service on which your claim is based. You may request proof of service from the

Philippine Veterans Affairs Office or at the Noncurrent Records Branch, Office of the Adjutant

General, GHQ, in Camp Aguinaldo, Quezon City." R. at 17.

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to submit evidence pursuant to § 3.203 to establish veteran status, and if not, whether such error was

prejudicial. Although the Board recognized the existence of the requirements of both § 3.203 and

§ 3.41, it did not specifically discuss whether the RO provided the appellant notice of the

opportunity to submit official U.S. documentation of service as evidence, permitted by Soria, to

establish veteran status. Rather, the Board, in addressing VA's compliance with 38 U.S.C. § 5103(a)

and 38 C.F.R. § 3.159(b), determined that "the appellant was notified of the evidence necessary to

substantiate his claim by correspondence dated in October 2001 (prior to adjudication)." R. at 3.

This finding is clearly erroneous. See Mayfield, 444 F.3d at 1333-34.

The October 2001 letter did not provide the appellant notice of the information and evidence

necessary to substantiate his claim, nor did it inform him of any information or evidence concerning

veteran status that VA would seek to obtain on his behalf, nor of any evidence and information that

he was expected to provide. The October 2001 letter informed the appellant only that VA had

requested verification of his "service medical records" from the Department of the Army. The

letter did not inform him of the requirements of 38 C.F.R. § 3.203(a)(c), or § 3.41, that is, that he

could have submitted evidence, in the form of U.S. service documentation, supporting his veteran

status, nor did it inform him that the U.S. service department certifications that Philippine service

either qualifies or does not qualify him for veteran status may be binding on his claim. Although

VA had received the appellant's letters from the Republic of the Philippines Department of National

Defense Military Service Board, Department of National Defense Philippine Veterans Affairs

Office, and affidavits from his friends describing their military experiences together, and thus clearly

was aware that veteran status would be an issue in his claim, the October 2001 letter did not provide

him with information as to what documents, if any, he could submit that would constitute acceptable

evidence of qualifying military service. As a result, the notice provided to the appellant failed to

satisfy all of the requirements set forth in 38 U.S.C. § 5103(a) and 38 C.F.R. § 3.159(b). Having

found error with the Board's determination, the Court must presume that these errors were

prejudicial to the appellant, unless VA "persuades the Court that the purpose of the notice was not

frustrated, e.g., by demonstrating that(1) any defect was cured by actual knowledge on the part of

the claimant, (2) that a reasonable person could be expected to understand from the notice what was

needed, or (3) that a benefit could not have been awarded as a matter of law." 38 U.S.C. §

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7261(b)(2); see Sanders, __ F.3d at __, slip op. at 14, 2007 WL 1427720, at *7; Conway v. Principi,

353 F.3d 1369, 1374-75 (Fed. Cir. 2004).

E. Prejudicial Error

The Federal Circuit's decision in Soria recognizes that service department certifications that

Philippine service either qualifies or does not qualify the claimant for veteran status are conclusive

and binding on VA. Therefore, in assessing whether the appellant was prejudiced by VA's failure

to notify him of the various methods available for proving Philippine veteran status, the Court can

conclude only that because the appellant is currently ineligible for VA benefits as a matter of law

based on the NPRC's refusal to certify the appellant's service, he was not prejudiced by the section

5103(a) notice error. See Sanders, __ F.3d at __, slip op. at 14, 2007 WL 1427720, at *7 (holding

that the purpose of section 5103(a) notice is not frustrated, and thus, the claimant is not prejudiced,

when the benefit sought cannot be awarded as a matter of law); Valiao v. Principi, 17 Vet.App. 229,

232 (2003) (determining that VCAA notice error was nonprejudicial where appellant was not

entitled to benefit as a matter of law). This is so because based on the U.S. service department's

refusal to certify, there are presumably no documents issued by the U.S. service department that the

appellant could submit to VA that would show qualifying service under §3.203. Furthermore, there

is no indication that additional evidence that meets the requirements of 38 C.F.R. § 3.203,

documentation of service from a U.S. service department, exists, or that the information submitted

by VA to the service department for purposes of certifying his service was erroneous or incomplete.

See Canlas v. Nicholson, __ Vet.App. __, __, No. 04-1769, slip op. at 6, 2007 WL 1742871, at *5

(June 15, 2007) (holding, in regard to certifying Philippine service, that the duty to assist requires

VA to "obtain records relevant to the adjudication for a claim" where the qualifying service is in

doubt and "the claimant adequately identifies such records to the Secretary); see also Sarmiento v.

Brown, 7 Vet.App. 80, 86 (1994)(remanding where veteran asserted that VA sought certification of

his service with erroneous spelling of his first name), overruled on other grounds by D'Amico v.

West, 209 F.3d 1322, 1327 (Fed. Cir. 2000);Appellant's Brief at 13-14 (recognizing that different

identification data could prompt VA to seek recertification, but failing to identify that the

information submitted for the certification request was erroneous). Thus, given the binding nature

of the U.S. service department's certification in this instance, a remand for further development

could not possibly change the outcome of the decision. See Valiao, 17 Vet.App. at 232.

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The appellant's only remaining recourse, as noted by the Federal Circuit in Soria, supra, is

to submit any documentation of qualifying U.S. service he may possess to the appropriate service

department for certification of his service. 118 F.3d at 749; see Canlas, supra (recognizing that VA

is bound by U.S. service department certification, if that certification is based on adequate and

correct information). If his service eventually is certified, the appellant may seek to reopen his claim

for service connection based on his submission of new and material evidence – the service

department's certification. See 38 U.S.C. § 5108; 38 C.F.R. § 3.156(c) (2006)2. Thus, although VA

should have informed the appellant that veteran status could be substantiated in either of the two

ways specified in VA regulations, because the service department has refused certification, such

error does not warrant a remand. See Sanders, __ F.3d at __, slip op. at 14, 2007 WL 1427720,

at *7; Valiao, 17 Vet.App. at 232.

III. CONCLUSION

Based on the foregoing analysis, the appellant's and the Secretary's briefs, and a review of

the record on appeal, the Board's November 24, 2003, decision is AFFIRMED.

KASOLD, Judge, concurring in judgment: Pursuant to regulation, the "active service of

members of the irregular force guerilla will be the period certified by the service department."

38 C.F.R. § 3.41(d) (2006) (latter emphasis added). Thus, when Mr. Palor submitted his application

for VA benefits and asserted that he had recognized guerrilla service in the Republic of the

Philippines from January 1942 to November 1943 and provided documentation supporting his

assertion,3 the Secretary had sufficient information to seek certification of the reported service from

2

This provision allows for the assignment of an effective date on the date VA received the

previously decided claim in cases in which VA reconsiders that claim because it "receive[d] or

associate[d] with the claims file relevant official service department records that existed and had not

been associated with the claims file when VA first decided the claim." 38 C.F.R. § 3.156(c).

3

In support of his assertion, Mr. Palor submitted with his application for VA benefits

affidavits from the Republic of Philippines Department of National Defense Military Service Board,

Department of National Defense Philippine Veterans Affairs Office, and friends regarding his

military service and asserting that he had recognized guerrilla service in the Republic of the

Philippines.

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the NPRC.4 In response thereto, the NPRC reported that Mr. Palor "has no service as a member of

the Philippine Commonwealth Army, including the recognized guerillas, in the service of the United

States Armed Forces." R. at 75. Thereafter, the Secretary properly denied Mr. Palor's claim. See

Soria, 118 F.3d at 749 ("Where service department certification is required, . . . the VA has long

treated the service department's decision on such matters as conclusive and binding on the VA. . . .

This court sees no error in that treatment.").

Although section 5103(a) requires the Secretary to notify a claimant of the information and

evidence necessary to substantiate a claim, it should not be read to require "pointless expenditures

of effort". See Ala. Power Co. v. Costle, 636 F.2d 323, 360 (D.C. Cir. 1980) (stating the obvious

proposition that courts should be reluctant to interpret the terms of a statute "to mandate pointless

expenditures of effort"). When the information necessary to seek certification of service from NPRC

is provided with the application for VA benefits – and given the fact that the law is dispositive and

mandates denial of a claim when that service is not so certified, see Mason v. Principi, 16 Vet.App.

129, 132 (2002) ("[B]ecause the law as mandated by statute, and not the evidence, is dispositive of

this claim, the VCAA is not applicable."); Sabonis v. Brown, 6 Vet.App. 426, 430 (1994) (where

law, and not evidence, is dispositive, claim should be denied or appeal terminated because of lack

of legal merit) – there is no basis for finding error in the Secretary's decision to seek such

certification prior to advising a claimant of the information and evidence necessary to substantiate

the claim. Providing such notice serves the sole function of frustrating the claimant and sending him

on a wild goose chase, searching for evidence of an incident in service, current disability, and nexus,

when entitlement to benefits fails as a matter of law for lack of veteran status. See Collaro v. West,

136 F.3d 1304, 1308 (Fed. Cir. 1998) (claim for disability compensation benefits has five elements:

4

Mr. Palor has not asserted, and the record does not reflect, that there was any error in the

information forwarded by the Secretary to the service department and upon which certification was

sought and provided. See Sarmiento v. Brown, 7 Vet.App. 80, 86 (1994) (remanding where veteran

asserted that VA sought certification of his service with erroneous spelling of his first name),

overruled on other grounds by D'Amico v. West, 209 F.3d 1322, 1327 (Fed. Cir. 2000); Coker v.

Nicholson, 19 Vet.App. 439, 442 (2006) (burden on appellant to plead with some particularity the

allegation of error).

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(1) veteran status, (2) existence of a disability, (3) a connection between the veteran's service and

the disability, (4) degree of disability, and (5) effective date of the disability).

Accordingly, I concur in the judgment of the Court, but respectfully dissent from its finding

of notice error in this case.

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