City of Harrisburg v. Prince, J., Aplt.

[J-43-2019]

IN THE SUPREME COURT OF PENNSYLVANIA

MIDDLE DISTRICT

SAYLOR, C.J., BAER, TODD, DONOHUE, DOUGHERTY, WECHT, MUNDY, JJ.

CITY OF HARRISBURG, : No. 62 MAP 2018

:

Appellee : Appeal from the Order of the

: Commonwealth Court at No. 1982 CD

: 2015 dated May 10, 2018, Affirming

v. : the Order of the Dauphin County Court

: of Common Pleas, Civil Division, at

: No. 2015-CV-4163-MP dated

JOSHUA PRINCE, ESQ., : September 24, 2015

:

Appellant : ARGUED: May 14, 2019

OPINION

JUSTICE DONOHUE DECIDED: November 12, 2019

We granted allocatur to decide whether a spreadsheet created by the City of

Harrisburg (the “City”) to show the receipt of funds from donors (the “donor spreadsheet”)

to the Protect Harrisburg Legal Defense Fund (the “Fund”) constitutes a financial record

as defined in 65 P.S. § 67.102 of the Right-to-Know Law (“RTKL”), 65 P.S. §§ 67.101-

67.3104.1 City of Harrisburg v. Prince, 197 A.3d 1170 (Pa. 2018) (per curiam). As

discussed herein, although records that would disclose the identity of individual donors

are generally exempted from disclosure under the RTKL, if those records may be

characterized as financial records, public access is statutorily required. Because we hold

that the Commonwealth Court erred in concluding that the donor spreadsheet was not a

1 Act of Feb. 14, 2008, P.L. 6.

financial record, we reverse. However, in light of our decision in Pennsylvania State Educ.

Ass’n v. Commonwealth, Department of Community and Economic Development, 148

A.3d 142 (Pa. 2016) (“PSEA II”), we hold that the case must be remanded for the

performance of a balancing test to determine whether any of the donors’ personal

information may be protected from access under Article 1, Section 1 of the Pennsylvania

Constitution. Accordingly, we remand to the Commonwealth Court for further

proceedings.

I. Background

Under the RTKL, records in possession of a local agency are generally presumed

to be public records, subject to certain exceptions. 65 P.S. § 67.305; see also id. §

67.102.2 Pursuant to section 701, “[u]nless otherwise provided by law, a public record,

legislative record or financial record shall be accessible for inspection and duplication in

accordance with this act.” Id. § 67.701. However, if an agency determines that a record

which is subject to access contains information that is not subject to access, the agency

may redact the information that is not subject to access. Id. § 67.706.

Additionally, certain exceptions (or exemptions) apply to the general rule that

public records are subject to access. See id. § 67.708(b). Specifically, as relevant here,

subsection 708(b) of the RTKL provides:

2 The section 305 “presumption shall not apply if: (1) the record is exempt under section

708; (2) the record is protected by a privilege; or (3) the record is exempt from disclosure

under any other Federal or State law or regulation or judicial order or decree.” 65 § 67.305

(internal footnote omitted). Similarly, a “public record” is defined as “a record, including

a financial record, of a Commonwealth or local agency that: (1) is not exempt under

section 708; (2) is not exempt from being disclosed under any other Federal or State law

or regulation or judicial order or decree; or (3) is not protected by a privilege.” Id. § 67.102

(internal footnote omitted).

[J-43-2019] - 2

(b) Exceptions.--Except as provided in subsections (c)

and (d), the following are exempt from access by a requester

under this act:

* * *

(13) Records that would disclose the identity of an

individual who lawfully makes a donation to an agency

unless the donation is intended for or restricted to providing

remuneration or personal tangible benefit to a named public

official or employee of the agency, including lists of potential

donors compiled by an agency to pursue donations, donor

profile information or personal identifying information relating

to a donor.

65 P.S. § 67.708(b)(13) (emphasis added) (hereinafter, the “donor exception”).3

Subsection 708(c), in turn, provides:

(c) Financial records.--The exceptions set forth in

subsection (b) shall not apply to financial records, except

that an agency may redact that portion of a financial record

protected under subsection (b)(1), (2), (3), (4), (5), (6), (16) or

(17). An agency shall not disclose the identity of an individual

performing an undercover or covert law enforcement activity.

Id. § 67.708(c) (emphasis added).4

Thus, while records that would disclose the identities of individual donors are

generally exempted from public access, id. § 67.708(b)(13), if those records may be

categorized as “financial records,” they are nonetheless subject to full disclosure (and

may not be redacted), regardless of whether they would reveal the identities of individual

donors, unless otherwise provided by law. Id. § 67.708(c). For this reason, whether a

3 Subsection 708(b) sets forth thirty distinct exemptions or exceptions to disclosure, one

of which is the donor exception. Id. § 67.708(b).

4 Subsection 708(d) provides that “the exceptions set forth in subsection (b) shall not

apply to aggregated data maintained or received by an agency, except for data protected

under subsection (b)(1), (2), (3), (4) or (5).” Id. § 67.708(d).

[J-43-2019] - 3

given public record is a financial record is potentially outcome determinative in terms of

the public’s ability to access and inspect it.

As defined in section 102 of the RTKL, a financial record is:

(1) Any account, voucher or contract dealing with:

(i) the receipt or disbursement of funds by an agency; or

(ii) an agency's acquisition, use or disposal of services,

supplies, materials, equipment or property.

(2) The salary or other payments or expenses paid to an

officer or employee of an agency, including the name and

title of the officer or employee.

(3) A financial audit report. The term does not include work

papers underlying an audit.

Id. § 67.102.

On February 25, 2015, Appellant Joshua Prince (“Prince”) submitted a RTKL

request to the City seeking records related to the Fund, which the City created to defray

legal costs associated with defending challenges to local firearms ordinances. Prince’s

request sought the following:

This is a request for all records, including, but not limited to,

financial records pursuant to [s]ection 102, since January of

2015, relating to the US Law Shield, et al. v. City of Harrisburg,

et al. and Firearm Owners Against Crime, et al. v. City of

Harrisburg, et al. [cases] including, but not limited to the

following: (1) All records, including, but not limited to, [the

Fund]. ... As provided for by [s]ection 102, this specifically

includes, but is not limited to, the names, addresses, and

amounts of any donations to/receipts by the City; (2) All

records, including, but not limited to, all financial accounts and

financial institutions utilized by the [City] in relation to request

(1); (3) All records, including, but not limited to, contracts,

communications, and billings from or to Lavery, Faherty,

Patterson or any other law firm or attorney hired to review the

legal issues relating to request (1); and (4) Any other record

in any way relating to the current litigation specified above.

[J-43-2019] - 4

City of Harrisburg v. Prince, 186 A.3d 544, 548 (Pa. Commw. 2018) (internal footnotes

omitted).

On February 26, 2015, citing subsection 708(b)(13) of the RTKL, the City’s records

officer partially denied Prince’s request and, as relevant here, provided Prince with a

redacted donor list. It revealed the donation amounts and dates but redacted the names,

addresses, check numbers and telephone numbers of the donors who contributed.

Several days later, the City provided Prince with an updated redacted spreadsheet and

also disclosed, by email, that it uses Citizen’s Bank for the Fund account.5

Prince appealed to the Office of Open Records (“OOR”). In a letter dated March

12, 2015, the OOR responded by inviting the parties to submit additional information and

legal argument within seven days. The OOR also advised the City that it must notify any

third parties of their right to participate in the appeal and cautioned that a third party’s

failure to participate “may be construed as a waiver of objections regarding release of the

requested records.”6

5 At this point, the total number of donations listed on the redacted spreadsheet was six.

The total amount of donations was $750 and no single donation exceeded $250.

6 Specifically, the OOR’s letter provided:

Agency must Notify Third Parties: If records affect a legal

or security interest of an employee of the agency; contain

confidential, proprietary or trademarked records of a person

or business entity; or are held by a contractor or vendor, the

agency must notify such parties of this appeal

immediately and provide proof of that notice to the OOR

within 7 business days. Such notice must be made by (1)

providing a copy of all documents included with this letter; and

(2) advising that interested persons may request to

participate in this appeal (see 65 P.S. § 67.1101(c)).

[J-43-2019] - 5

On April 9, 2015, to more fully develop the record, the OOR requested specific

additional information from the City about the Fund.7 In response, the City’s Solicitor, Neil

Grover, explained that the Fund is (1) “a subaccount/line item of the Police Protection

Special Revenue Fund (SPF) of the City”; (2) “all SPFs have their own bank account. All

expenditures from this fund are line item appropriated by Council as per the normal

budgeting process”; (3) “all revenues received for this SPF are donated directly to the

City, deposited by Treasury (checks are written to ‘City Treasurer’) and accounted for in

the City’s General Ledger/accounting system”; and (4) all of the donors on the redacted

spreadsheet are individuals, not corporations or other entities.

In response to the OOR directing the City to notify third parties of their right to

participate in the appeal, and to Prince’s demand for proof of such notification, the City

again cited subsection 708(b)(13). The City urged that the notification requirement was

inapplicable because donor information was exempt from disclosure and therefore

properly redacted on the spreadsheet. In the alternative, the City argued that even if

subsection 708(b)(13) somehow did not protect donor information on the spreadsheet

from disclosure, third party notification was unnecessary because the donor spreadsheet

was created by the City, not by a third party.8

Letter to Prince and City, 3/12/2015, at 1 (emphasis in original).

7 Specifically, the OOR requested that the City supply answers to the following questions

in the form of an affidavit: “(1) What is the Fund?; (2) Is the Fund a financial account of

the City? A financial account of a third-party non-profit? A financial account of a third-

party for profit?; (3) Are amounts donated to the City or a third party?; and (4) On the

[redacted spreadsheet] provided, are the donors individuals, corporation, entities, etc.?”

8 The City cited section 707 of the RTKL. That section requires an agency to notify “any

third party that provided the record to the agency” as well as “the person that is the subject

[J-43-2019] - 6

In its final determination, the OOR concluded that because the City had failed to

provide a sworn affidavit establishing subsection 708(b)(13)’s applicability, it had

therefore failed to meet its burden of proof that the redacted information was exempt from

disclosure.9 Accordingly, the OOR directed the City to supply Prince with the unredacted

donor spreadsheet within thirty days.

The City filed a petition for review appealing the OOR’s final determination in the

Dauphin County Court of Common Pleas and subsequently supplemented the record with

a sworn affidavit from Solicitor Grover.10 The trial court reversed the OOR’s final order,

concluding on the basis of this affidavit that the City had met its burden of proving that

the redacted donor information was exempt from disclosure. Trial Court Opinion,

9/24/2015, at 2.11

Prince appealed to the Commonwealth Court. He argued that the trial court erred

in reversing the OOR’s determination that the names and addresses on the donor

spreadsheet must be disclosed. Specifically, he urged that because the donor

of the record and the requestor” if the agency “produces a record that is not a public

record, legislative record or financial record.” 65 P.S. § 67.707.

9 The OOR also concluded, based on an attestation submitted by Solicitor Grover, that

the City had demonstrated that no other records responsive to Prince’s request exist.

10 In his sworn affidavit, Solicitor Grover indicated that the Fund was created to help the

City pay legal expenses associated with challenges to local firearm ordinances and that

donations to the Fund do not provide remuneration or personal tangible benefit to any

public official or City employee. See Affidavit of Neil Grover, 7/14/2015, at 2 (tracking the

language of subsection 708(b)(13)).

11 Though not relevant to the instant appeal, Prince filed a cross-petition for review

arguing that the OOR erred in concluding that the City had provided him with all

responsive records. Noting that public officials are presumed to act lawfully, the trial court

relied on Solicitor Grover’s attestation to affirm the OOR’s conclusion that no other

responsive records exist. Id. at 3.

[J-43-2019] - 7

spreadsheet is “clearly an ‘account’ or ‘voucher’ that deals with the ‘receipt … of funds by

an agency’,” it meets the definition of financial record in section 102 of the RTKL and,

accordingly, is not protected from public access pursuant to subsection 708(c). See

Prince, 186 A.3d at 553. The City, for its part, argued that section 706 of the RTKL permits

redaction and that a broad reading of the definition of financial record would render the

donor exception a nullity. Id. at 554.

En banc, the Commonwealth Court affirmed the decision of the trial court and held,

as pertinent here, that the donor spreadsheet was not a financial record and could

therefore be redacted to protect the names and addresses of donors to the Fund. Citing,

inter alia, this Court’s decision in Department of Public Welfare v. Eiseman, 125 A.3d 19,

29-30 (Pa. 2015) (indicating that records bearing a “sufficient connection” to accounts,

vouchers or contracts may be “financial records”), the Commonwealth Court explained:

The names and addresses in the Spreadsheet sought herein

are not sufficiently connected to any City account, voucher, or

contract to constitute a financial record subject to disclosure

under the RTKL; rather the information in the Spreadsheet is

merely a collation of data with respect to the donors of private

funds that is subject to exemption. The private funds

voluntarily donated to the City by check were not “received”

by the City, and did not become agency funds for purposes of

the RTKL, until they were deposited into a City account, and

the City's internal compilation of private donor information

does not have a sufficiently close connection to such account

to be considered a financial record under the RTKL. In short,

records relating to the actual receipt and disbursement of the

privately donated nongovernmental funds by the City into and

from a City account are “financial records” for purposes of the

RTKL; documents unrelated to the foregoing financial

transactions are not “financial records” and are subject to

exemption. See, e.g., Tribune–Review Publishing Company

v. Department of Community and Economic Development,

580 Pa. 80, 859 A.2d 1261, 1268 (2004) (“Neither ‘the log’ nor

the information it contains could be characterized fairly as an

account, contract, or voucher to accompany or memorialize

[J-43-2019] - 8

funding. ... While the database does indicate whether certain

applications have been awarded Program funding, it is simply

an electronic storage facility, and not a decisional

document.”).

As a result, the trial court did not err in determining that

the requested donor Spreadsheet information is exempt from

disclosure under [s]ection 708(b)(13) of the RTKL.

Prince, 186 A.3d at 555–56 (internal footnotes omitted).

Judge Cohn Jubelirer dissented in an opinion joined by Judge McCullough. The

dissent criticized the majority’s narrow construction of the meaning of financial record,

emphasizing that this Court has broadly construed the term in light of the General

Assembly’s intent to expand transparency and access through the RTKL. Specifically,

the dissent stated that “there is no doubt that the funds here are received by the City” or

that the donor spreadsheet “evidences the receipt of funds by the City from donors, which,

in turn, are deposited by the City Treasury into a City bank account.” Id. at 565 (Cohn

Jubelirer, J., dissenting). Moreover, the dissent observed that donations to the Fund are

accounted for in the City’s accounting system and appropriated by City Council to pay

legal fees. Concluding that the donor spreadsheet is therefore a financial record subject

to disclosure, the dissent further noted its view that the donor exception in subsection

708(b)(13) does not preclude release of the donor information because it is not an

exception that applies to financial records. Id. Finally, the dissent stated that it would

remand to the trial court to apply the balancing test established by this Court in PSEA II

[J-43-2019] - 9

to determine whether the donors’ constitutional right to privacy protects the information,

even though the statute does not.12

II. Discussion

We must determine whether the donor spreadsheet is a financial record per the

definition of that term in section 67.102 of the RTKL. This presents a question of law

which we resolve de novo. As with all matters of statutory interpretation, we are guided

by the rules of statutory construction which instruct that our primary goal is to ascertain

the General Assembly’s intent in enacting the statute. 1 Pa.C.S. § 1921.

Where the words of a statute are clear and unambiguous, they are presumed to

be the best indication of legislative intent. Id. § 1921(b). If the words of a statute are not

explicit, however, we may consider various factors in ascertaining the General

Assembly’s intention, including, inter alia, the object to be obtained, the former law, and

the consequences of a particular interpretation. Id. § 1921(c). To this end, we are obliged

to liberally construe the statute “to effect [its] object and promote justice.” Id. § 1928(c).

12 The Majority reasoned that even if the donor spreadsheet is a financial record,

subsection 708(b)(6), which contains an exception to disclosure for certain “personal

financial information” and is preserved by subsection 708(c), nonetheless authorizes

redaction. Prince, 186 A.3d at 556. Subsection 708(b)(6) provides, in relevant part, that

“the following personal identification information: … A record containing all or part of a

person’s … ‘personal financial information’ and home, cellular or personal telephone

numbers …” is exempt from disclosure. 65 P.S. § 67.708(b)(6)(i)(A). Section 102 defines

“personal financial information” as including “an individual’s personal credit, charge or

debit card information; bank account information; bank, credit or financial statements;

account or PIN numbers and other information relating to an individual’s personal

finances.” Id. § 67.102 (emphasis added). According to the Majority, the donors’ names,

addresses and phone numbers comprise such “personal financial information.” The

Majority affirmed the trial court on this alternative basis. The Dissent observed that the

donors’ names, addresses and phone numbers are not “coupled with” any sensitive or

private information, and cannot fairly be characterized as “personal financial information”

subject to redaction under the RTKL. Prince, 186 A.3d at 566 (Cohn Jubelirer, J.,

dissenting).

[J-43-2019] - 10

Moreover, guided by the presumption that the General Assembly intends the entire

statute to be effective, we must read statutory provisions in context, construing various

sections in conjunction with and by reference to one another. Id. § 1922(2). Unless the

statute expressly indicates that one section nullifies another, we must not interpret it in

such a manner. Id.; see Kegerise v. Delgrande, 183 A.3d 997, 1006 (Pa. 2018). Finally,

once this Court has interpreted certain statutory language, we presume that the General

Assembly intended the same language in a later, similar statute to have the meaning we

previously gave it. See id. § 1922(4); see also Verizon Pa., Inc. v. Commonwealth, 127

A.3d 745, 757 (Pa. 2015).

As pertinent to this case, a financial record is “[a]ny account, voucher or contract

dealing with … the receipt … of funds by an agency.” 67 P.S. § 67.102. Thus, whether

the donor spreadsheet is a financial record depends upon whether it is an “account” or

“voucher” and whether it deals with the receipt of funds by an agency. 13 The terms

“account” and “voucher” are not statutorily defined. On appeal to this Court, the parties

focus primarily on whether the donor spreadsheet is an account, and advance different

definitions of the word. They also disagree as to whether the donor spreadsheet deals

with the receipt of funds by the City. Although these items are interrelated, for the sake

of clarity, we take them up in turn.

Prince argues that an “account” is “a record of debit and credit entries” or “a record

or statement of financial expenditure or receipts relating to a particular period or purpose.”

Prince’s Brief at 15-16 (quoting various dictionary definitions). He highlights this Court’s

statement in Pennsylvania State University v. State Employees’ Retirement Board, 935

13 There is no contention that the donor spreadsheet is “contract.”

[J-43-2019] - 11

A.2d 530 (Pa. 2007) (“Penn State”), that “the word ‘account’ can be properly defined in

its ordinary sense to denote, inter alia, a list or enumeration of financial transactions.”

Penn State, 935 A.2d at 535 (discussing the Right to Know Act (“RTKA”)14 and observing

that the term “‘account’ is to be broadly construed for the benefit of the public,

encompassing, at minimum, the Commonwealth’s financial records of debit and credit

entries, as well as monetary receipts and disbursements”). In the alternative, he posits

that the donor spreadsheet could be classified as a “voucher” based on the commonly

accepted definition of that term as a “receipt” or “documentary record of a business

transaction.” Prince’s Brief at 17.

Prince also argues that under the former RTKA, “the accounts/vouchers/contracts

category of public records reaches some range of records beyond those which on their

face constitute actual accounts, vouchers or contracts.” Id. at 11-12 (citing North Hills

News Record v. Town of McCandless, 722 A.2d 1037, 1039 (Pa. 1999)). He recognizes,

however, that they must nonetheless bear a “sufficient connection to fiscally related

accounts, vouchers or contracts.” Id.15 In this regard, Prince urges that the donor

spreadsheet is directly connected to a fiscally related account because it documents the

receipt of money into the Fund.

The City concedes, citing yet another dictionary definition of “account,” that the

term as commonly used may refer to “money deposited in a bank account and subject to

14 Act of June 21, 1957, P.L. 390, formerly 65 P.S. §§ 66.1-66.9, repealed by Act of

February 14, 2008, P.L. 6, 65 P.S. §§ 67.101-67.3104.

15 Prince erroneously indicates that this language derives from a Commonwealth Court

decision. In North Hills News, this Court invoked its extraordinary jurisdiction to decide

the question presented. Id. at 1038.

[J-43-2019] - 12

withdrawal by the depositor.” Id. at 5 (rejecting Prince’s proposed definition of account

as “more commonly associated with the word ‘accounting’,” which the legislature did not

choose to employ). Without explanation or citation, however, the City promptly disregards

even this meaning of account, urging that the General Assembly undoubtedly intended

the term to refer to “municipal accounts set up with banks and other corporations for

goods and services.” Id. In the City’s view, the donor spreadsheet fails to satisfy this

definition.

The City also appears to concede that a receipt given to a donor recognizing her

contribution to the Fund might fall within the definition of financial record, but the City does

not view the donor spreadsheet as a receipt. See City’s Brief at 6 (arguing that “the donor

[spreadsheet] is obviously not a receipt. [It] was for internal use by the government

officials, not given to the donors as a receipt for their contribution”). Moreover, the City

argues that we are not bound by our broad interpretation of identical language under the

RTKA because we did not, under the earlier law, have to reconcile our interpretation with

the current statute’s list of thirty exemptions including, in particular, the donor exception.

City’s Brief at 12-17. According to the City, we should not adopt the “sufficient connection”

standard developed in our RTKA cases or find that such a standard is satisfied here. Id.

at 17-21. Specifically, the City urges that we cannot conclude that the donor spreadsheet

is a financial record because doing so will read the donor exception out of existence, in

violation of our rules of construction. Id. at 12.16

16 The American Civil Liberties Union of Pennsylvania (the “ACLU”) filed an amicus brief

in support of Prince. ACLU focuses its argument initially on the RTKL’s purpose to

expand access to information about government activity. ACLU’s Amicus Brief at 4. The

ACLU further notes that courts must liberally construe the RTKL to effectuate this

[J-43-2019] - 13

As the parties’ arguments demonstrate, the relevant statutory terms are capable

of multiple reasonable interpretations. Therefore, we conclude that the terms are

ambiguous and, to ascertain what the General Assembly intended them to mean, we

resort to our rules of construction. See 1 Pa.C.S. § 1921(c). The General Assembly

enacted the RTKL in 2009 for the purpose of providing “access to official government

information in order to prohibit secrets, scrutinize actions of public officials, and make

public officials accountable for their actions.” Commonwealth, Dep’t of Pub. Welfare v.

Eiseman, 125 A.3d 19, 29 (Pa. 2015) (citing Levy v. Senate of Pa., 65 A.3d 361, 367 (Pa.

2013)). Although we have explained that the RTKL represented a “dramatic expansion”

in public access to government documents as compared to the RTKA, we have also

observed that the General Assembly reposited verbatim certain statutory language from

the old law into the new law. Id.

purpose. After reviewing various decisions by this Court, discussed in more detail herein,

the ACLU concludes that there is no question the donor spreadsheet is a financial record.

Because it “documents a particular subset of funds given to the City, which the City

deposited into its bank account,” it bears a “sufficient connection” to a City account. Id.

at 5.

The ACLU also observes that the Commonwealth Court narrowed the definition of

financial record in ways that are not supported by the law. See id. at 7 (criticizing the

Commonwealth Court’s argument that the funds were not “‘received’ by the City, and did

not become agency funds for purposes of the RTKL, until they were deposited into a City

bank account”). The ACLU urges that nothing could be more closely connected to the

Fund’s account, other than the City’s general ledger, than a spreadsheet reflecting

donations deposited into the Fund. Id.

Finally, highlighting the broader implications of this case, the ACLU notes that the

Commonwealth Court’s overly narrow definition of financial record has the potential to

undermine the public’s ability to scrutinize the financial activities of judicial agencies, in

particular, because financial records are the only records judicial agencies are required

to disclose under the RTKL. Id. at 11 (citing 65 P.S. § 67.304).

[J-43-2019] - 14

As relevant to the present case, under the RTKA, a “public record” was defined, in

pertinent part, as “any account, voucher or contract dealing with the receipt or

disbursement of funds by an agency … .” 65 P.S. § 66.1.17 We presume, therefore, that

the General Assembly intended this same language in the RTKL, albeit situated now

within the definition of “financial record,” to have the same meaning we gave it under the

RTKA. See 1 Pa.C.S. § 1922(4); see Eiseman, 125 A.3d at 29. As discussed in more

detail herein, that meaning is a broad one, encompassing not merely accounts, vouchers

and contracts but also records bearing a sufficiently close connection to such “fiscally

related” categories, so long as they also “deal with the receipt or disbursement of funds

17 The full definition of “public record” under the RTKA was:

Any account, voucher or contract dealing with the receipt

or disbursement of funds by an agency or its acquisition,

use or disposal of services or of supplies, materials,

equipment or other property and any minute, order or decision

by an agency fixing the personal or property rights, privileges,

immunities, duties or obligations of any person or group of

persons: Provided, That the term “public records” shall not

mean any report, communication or other paper, the

publication of which would disclose the institution, progress or

result of an investigation undertaken by an agency in the

performance of its official duties, except those reports filed by

agencies pertaining to safety and health in industrial plants; it

shall not include any record, document, material, exhibit,

pleading, report, memorandum or other paper, access to or

the publication of which is prohibited, restricted or forbidden

by statute law or order or decree of court, or which would

operate to the prejudice or impairment of a person's reputation

or personal security, or which would result in the loss by the

Commonwealth or any of its political subdivisions or

commissions or State or municipal authorities of Federal

funds, excepting therefrom however the record of any

conviction for any criminal act.

65 P.S. § 66.1 (emphasis added).

[J-43-2019] - 15

by an agency.” LaValle v. Office of Gen. Counsel, 769 A.2d 449, 456 (Pa. 2001), North

Hills News, 722 A.2d at 1039

Under the RTKA, we discussed the “accounts, vouchers or contracts” language on

multiple occasions. See e.g., Sapp Roofing Co., Inc. v. Sheet Metal Workers’ Int’l Ass’n,

713 A.2d 627, 629 (Pa. 1998) (plurality); North Hills News, 722 A.2d at 1039; LaValle,

769 A.2d at 456; Tribune-Review Publ’g Co. v. Dep’t of Cmty. & Econ. Dev, 859 A.2d

1261, 1268 (Pa. 2004); Penn State, 935 A.2d at 535. Therefore, we proceed with a review

of these cases.

In Sapp Roofing, we addressed the application of this definitional category to

determine whether a labor union should be given access under the RTKA to certain of

Sapp Roofing’s payroll records. Sapp Roofing, 713 A.2d at 628. The requested records

were in the possession of a school district that had contracted with Sapp Roofing, a non-

union company. More specifically, pursuant to the Prevailing Wage Act, the school district

had, according to the opinion announcing the judgment of the court, been required to

obtain these records before making a final payment on its contract. A majority of this

Court – three of the five justices participating – determined that the payroll records were

“public records” for purposes of the RTKA “because they are records evidencing a

disbursement by the school district.” Sapp Roofing, 713 A.2d at 629 (Castille, J., joined

by Flaherty, J. with Nigro, J. concurring in result); see also id. at 630-31 (Zappala, J.,

concurring) (writing separately only to note his view that the Prevailing Wage Act does

not appear to require a private contractor to submit payroll records to the public agency

view); but see id. at 631 (Cappy, J., dissenting) (expressing the view that because the

payroll records were “neither a record of any business dealings or transactions between

[J-43-2019] - 16

[Sapp Roofing] and the [s]chool [d]istrict,” they are not a “voucher” or an “account,” and

are certainly not evidence of a “contract”).18

A year later, in North Hills News, we addressed whether an audio recording of a

telephone call to an emergency response center was a public record that must be made

accessible under the RTKA. There, we explained that public records included two

definitional categories, the first of which “deals generally with fiscal aspects of

governance, providing for public review of accounts, vouchers or contracts ‘dealing with’

receipts and disbursements by an agency.” North Hills News, 722 A.2d at 1038. Although

this category of records was not actually at issue in North Hills News, we nonetheless

observed that it was “implicit in … Sapp Roofing … that the accounts/vouchers/contracts

category of public records” was meant to encompass “some range of records beyond

those which on their face constitute actual accounts, vouchers or contracts.” Id. at 1039.

However, we also noted that Sapp Roofing makes clear “that, to constitute a public record,

the material at issue must bear a sufficient connection to fiscally related accounts,

vouchers or contracts.” Id. (contrasting the breadth of this category of records, which

must merely “deal[] with government receipts and expenditures” with the “somewhat

narrower construct” the General Assembly selected for the “minutes/orders/decisions

18 There was a separate question in Sapp Roofing regarding whether the payroll records

were in fact records of “public agencies,” given that they originated with the private

contractor. In analyzing that question, the OAJC explained that records are “of an

agency” if they “constitute an essential component of an agency decision.” Id. at 629.

Because of the mandates of the Prevailing Wage Act, two of the three participating

justices concluded that the payroll records were an essential component of the school

district’s decision about whether and how much to pay Sapp Roofing, and therefore met

the requirement that records of a “public agency” be accessible under the RTKA. Id.

[J-43-2019] - 17

category” at issue in North Hills News, which must “fix” rights and duties) (emphasis

added).

Subsequently, in LaValle, we elaborated upon the breadth of the “account, voucher

or contract” category of public records discussed in Sapp Roofing and North Hills News.

The record at issue in LaValle was a report prepared for PennDOT by an accounting

consultant, Ernst & Young, in connection with litigation against the Commonwealth. In

analyzing whether the report was a public record subject to access, we corrected the

Commonwealth Court’s misunderstanding that a document “must contain information

essential to the performance of a mandatory, statutory duty in order to qualify as a public

record” under the RTKA. LaValle, 769 A.2d at 454 (observing that the lead opinion in

Sapp Roofing considered the “essential” nature of the payroll records only in discussing

whether they were records “of an agency”); see also supra note 16. We concluded further

that the RTKA “simply does not distinguish between mandatory and discretionary

governmental duties in prescribing the right of access of public records.” LaValle, 769

A.2d at 455.

More to the point, we reiterated that the RTKA “reaches some class of materials

that are not facially accounts, vouchers, contracts, minutes, orders or decisions.” Id. at

456. Referring to this “expanded class” of records, we noted that there is a “general

constraint” upon it insomuch as there must be “some close connection between one of

the statutory categories and the material sought.” Id. We emphasized that because the

General Assembly intended for the RTKA to be liberally construed “to fully implement the

policy of disclosure,” the requirement of a “close connection” between the document

requested and one of the statutory categories was apt. Id. It effectively implements the

[J-43-2019] - 18

purpose behind the law while also adhering to the “definitional limits prescribed by the

legislature.” Id.19

Next, in Tribune-Review, we considered whether the RTKA required the

Department of Community and Economic Development (“DCED”) to disclose records

related to unfunded grant applications for the financing of community improvement

projects. Tribune-Review, 859 A.2d at 1264. Specifically, the question was whether a

database tracking report, called the “log”, was a “public record.” Again discussing the

definitional categories of “public record,” we indicated that the “account, voucher or

contract” category requires public access “only of … writings that accompany or

memorialize funding,” concluding in a fairly cursory manner that the “log” could not be

said to satisfy this definition. Id. at 1269. The Majority also concluded that it did not

satisfy the “minute, order or decision” category because it was not a “decisional

document.” The Majority further observed that because the “log” was “merely a collation

of data provided by … applicants,” and was not rendered a “public record simply because

the agency under[took] the secretarial task of inputting data.” Id. at 1268.

19 Ultimately, in LaValle, we did not decide whether the Ernst & Young report fell within

this “expanded class” because we concluded that it might nonetheless be protected from

public disclosure if it were shown to “constitute[] work product, or otherwise reflect[]

predecisional deliberative aspects of PennDOT’s or its representatives’ decision making

processes.” Id. at 458. Although we did not adopt a “deliberative process privilege,” we

expressly relied upon policies that inform that privilege and those underlying the work

product doctrine in construing the RTKA. Accordingly, we held the RTKA’s definition of

public records “does not apply to materials or portions thereof which reflect” deliberative

aspects of agency decision-making. Id. Because under the RTKA, the burden was on

the requestor to demonstrate that the requested document met the definition of “public

record,” and because the requestor in that case failed to dispute the Office of General

Counsel’s position that the report was made up entirely of its representative’s mental

impressions, we declined to authorize access to the report. Id. at 459.

[J-43-2019] - 19

Finally, the Majority noted that “documents containing confidential deliberations of

law and policymaking, reflecting opinions, recommendations or advice” of the government

agency “are simply not public records subject to disclosure” under the RTKA. Id. at 1269

(construing the meaning of “public record” by reference to the policy rationale underlying

a “deliberative process” privilege but once again declining to adopt the privilege). Without

expressly holding that the “log” in fact contained confidential deliberations, the Majority

affirmed the Commonwealth Court’s refusal to grant access to the document “for the

foregoing reasons.” Id. Now Chief Justice Saylor, joined by Justices Castille and Nigro,

dissented. The dissent would have found that the “log” met the definition of “public record”

because it bore a “sufficiently close” nexus to a statutory category. Id. at 1270 (Saylor,

J., dissenting).

Three years later, in Penn State, we distinguished the facts of Tribune-Review in

favor of finding that information about the service histories and salaries of various Penn

State employees constituted public records of the State Employees’ Retirement System

and was therefore subject to disclosure under the RTKA. See Penn State, 935 A.2d at

536. In reaching this conclusion, we reiterated our statement from LaValle that “the RTKA

reaches materials that are not facially accounts, vouchers, or contracts, but nonetheless

bear some close connection with one or more of these statutory categories.” Id. at 534.

We also blessed various decisions by the Commonwealth Court construing the term

“account” broadly to encompass, inter alia, “at minimum, the Commonwealth’s financial

records of debit and credit entries, as well as monetary receipts and disbursements.” Id.

at 534-35 (collecting cases).

[J-43-2019] - 20

Recognizing that the word “account” has “multiple acceptable definitions,” among

them being “a list or enumeration of financial transactions,” we concluded that the

requested information about employee salaries and service histories was subject to

disclosure because it was “detailed and evidenced in the form of records which … fit the

definition of ‘account, voucher or contract’.” Id. at 535. Moreover, because that

information provided the basis to calculate the employees’ vested retirement benefits, to

which they were contractually entitled, it also “deal[t] with the receipt or disbursement of

funds by an agency.” Id. It was in this respect that we distinguished Tribune-Review,

observing that because “no funds were received, distributed or guaranteed by the agency”

in that case, “the information requested did not pertain to such receipt, distribution or

guarantee.” Id.

Following the passage of the RTKL, we first addressed the definition of “financial

record” in Eiseman. Eiseman, 125 A.3d at 29-30. The dispute in Eiseman was whether

documents in the possession of the Department of Public Welfare (the “DPW”) – reflecting

rates paid by private managed care organizations (“MCOs”) to dental subcontractors,

pursuant to contracts the DPW had with these MCOs for the provision of dental services

to Medicaid recipients in the state – were contracts that “deal[t] with the … disbursement

of funds by an agency.” Id. Explaining by reference to North Hills News that “account,

voucher or contract” encompasses records that “‘bear a sufficient connection’ to such

fiscally-related categories,” we clarified that for a record to deal with the disbursement of

funds by an agency it need not directly “show” a disbursement by the agency. Id. at 28.

Thus, the records reflecting rates paid by MCOs to subcontractors were “financial

[J-43-2019] - 21

records” because they were sufficiently connected to contracts that channeled funds from

the DPW to the MCOs’ subcontractors.

For the reasons developed in our cases under the RTKA, and because the current

statutory scheme does not demand otherwise, we will continue to construe the “account,

voucher or contract” category broadly under the RTKL to effectuate expanded access to

information about the activities of government. See 1 Pa.S.C. §§ 1921, 1922. Thus, we

need not settle on a single definition of “account.” Rather, we conclude, as we did in

Penn State, that the term has multiple acceptable definitions, including “a list or

enumeration of financial transactions” and a “record of debit and credit entries, as well as

monetary receipts and disbursements.” Id.

Moreover, consistent with our cases, to satisfy the statutory definition of financial

record, the donor spreadsheet need only bear a close connection to an account. We find

that it does. The donor spreadsheet reflects a list of monetary receipts, i.e., donations,

to the City. Specifically, it contains an enumeration of check amounts received by the

City for the Fund, which the City’s Solicitor described as a “subaccount/line item” of an

SPF which has its own bank account and for which “all revenues received,” including the

donations at issue here, are reflected in the City’s general ledger. See supra at p.6. The

donor spreadsheet is an “account, voucher or contract dealing with … the receipt … of

funds by an agency.” 67 P.S. § 67.102.

We are unpersuaded by the City’s attempt to characterize the donor spreadsheet

as akin to the “log” in Tribune-Review, which we concluded was not sufficiently connected

to an account, voucher or contract. Unlike the “log” in Tribune-Review that bore a

connection to unfunded grant applications and which did not resemble an account in its

[J-43-2019] - 22

own right, the donor spreadsheet comprises a list of funds actually received by the City.

See Tribune-Review, 859 A.2d at 1269; see also Penn State, 935 A.2d at 535. Thus, it

both satisfies a commonly used definition of “account” and is directly connected to the

Fund’s bank account in that it reflects the amounts of money deposited therein. Moreover,

whereas the “log” arguably reflected confidential deliberations, Tribune-Review, 859 A.2d

at 1269, the donor spreadsheet does not.

Similarly, we reject the City’s argument that the donor spreadsheet is not a

financial record because it is neither a “decisional document” nor an “‘essential

component’ to the [City’s] bank account.” City’s Brief at 20-21 (citing Tribune-Review,

859 A.2d at 1268 and Sapp Roofing, 713 A.2d at 629, respectively). Whether the City

needed the donor spreadsheet in order to deposit or use the donations does not bear on

whether the document is “sufficiently connected” to an account. See LaValle, 769 A.2d

at 455 (noting that the RTKA “does not distinguish between mandatory and discretionary

governmental duties in prescribing the right of access of public records”). Moreover, this

Court has not held that a record must be “decisional” in nature in order to meet the

definition of “account, voucher or contract.” See Tribune-Review, 859 A.2d at 1268

(employing the term “decisional document” only to characterize the “minutes, orders or

decision” definitional category of “public record” in the RTKA).

Furthermore, we perceive no basis in the statute or in our cases for the

Commonwealth Court’s position, espoused by the City, that “the private funds voluntarily

donated to the City by check were not ‘received’ by the City, and did not become agency

funds for purposes of the RTKL until they were deposited into a City account.” Prince,

186 A.3d at 555. When the donor spreadsheet was created relative to when the

[J-43-2019] - 23

donations were deposited into the City’s coffers is neither apparent in the record nor

dispositive on the question of whether the spreadsheet deals with funds that were

“received” by the City. The City concedes that the donations reflected in the spreadsheet

were in fact deposited into a City account for use by the City. The checks were made out

to the City Treasurer. We find it unconvincing, in light of this fact, to suggest that those

funds were not “received.” Such a temporal distinction places form over function in a way

that is entirely inconsistent with our liberal construction of the statutory language and with

the overarching purpose of the RTKL.

Based on our conclusion that the donor spreadsheet is a financial record as

defined in section 102, we hold that the donor exception to disclosure does not apply to

it. See 65 P.S. § 67.708(b)(13); id. § 67.708(c) (providing that “the exceptions set forth

in subsection (b) shall not apply to financial records”). We further hold that subsection

708(c) does not authorize the City to redact “information that would disclose the identity”

of the donors because the donor exception, subsection 708(b)(13), is not included in the

short list of financial records that may be redacted. See id. § 67.708(c) (providing that

“an agency may redact that portion of a financial record protected under subsection (b)(1),

(2), (3), (4), (5), (6), (16) or (17)”).

Our broad interpretation of the term financial record does not, contrary to the City’s

position, swallow the donor exception whole in violation of our rules of statutory

construction. See City’s Brief at 8-10 (citing 1 Pa.C.S. § 1921(a)).20 The City’s position

20 Nor do we perceive a risk that the other exceptions to disclosure set forth in the RTKL

will be swallowed whole under our interpretation of “financial record.” See id. at 15

(suggesting that Prince’s definition of financial record would eliminate the individual

privacy protections enshrined in subsections 708(b)(7), (11), (12), (13), (15) and (28)).

[J-43-2019] - 24

is premised upon an incorrect assumption, namely that because all records containing

donor information deal with the receipt of funds, they are all financial records. Id. We

emphasize that our interpretation of financial record requires that a record both bear a

“sufficient connection” to a financial “account, voucher or contract” and “deal with the

receipt or disbursement of funds by an agency.” 65 P.S. § 67.102.

While it may be difficult to envision a document that contains donor information but

is not a financial record, it is certainly not impossible to do so. In fact, in the donor

exception itself, the General Assembly set forth three specific examples of donor records

that would appear capable of saving the donor exception from nullification under our

interpretation of financial record. See 65 P.S. § 67.708(b)(13). Specifically, “lists of

potential donors compiled by an agency to pursue donations”, “donor profile information”

and “personal identifying information relating to a donor” could all remain exempt from

disclosure, so long as they did not also bear a “sufficient connection” to an “account,

voucher or contract dealing with the receipt or disbursement of funds by an agency.” See

id. While we decline to draw a bright line demarcating where the “sufficient connection”

begins and ends, we observe that the City’s inclusion of donation amounts and check

numbers on the donor spreadsheet in this case brings the document within the statutory

definition of financial record.

The General Assembly enacted the RTKL with the intent of increasing access to

public records. The fact that it simultaneously set forth a list of records, including certain

donor records, that would be exempt from disclosure, 65 P.S. § 67.708(b), does not

require the conclusion advocated by the City, namely that the exemption necessarily

applies to this donor record. What the City fails to appreciate is that the General Assembly

[J-43-2019] - 25

also simultaneously enacted subsection 708(c). Subject to only a few exceptions not at

issue here, subsection (c) makes plain that the General Assembly sought to ensure the

disclosure of financial records, including some donor records, even if those records would

be exempt from disclosure if they were not financial in nature. 65 P.S. § 67.708(c); see

Eiseman, 125 A.3d at 32 (discussing the “internal trade-secrets/confidential proprietary

information” exception in subsection 708(b) and observing that “it is essentially

undisputed that [subs]ection 708(c) renders [that exemption] inapplicable” to financial

records).21

Even though we conclude that the donor spreadsheet is a financial record which

cannot be redacted pursuant to subsection 708(c), a question remains as to whether any

redactions are required in light of our recent decision in PSEA II. In that case, we

considered whether school districts were required to disclose the home addresses of

public school employees in responding to a RTKL request. See PSEA II, 148 A.3d at

143. After concluding that certain personal information, including home addresses,

implicates the right to privacy under Article 1, Section 1 of the Pennsylvania Constitution,

21 The City also urges us to adopt the Commonwealth Court’s alternative rationale for

allowing redaction, namely that the names and addresses of donors comprise “personal

financial information” pursuant to subsection 708(b)(6)(i)(A) and section 102, which

defines this term. See City’s Brief at 21; see supra n.12. We decline to do so. As the

Dissent below explained, the definition of “personal financial information” includes specific

items relating to private, sensitive financial information, such as credit card information

and PIN numbers. Prince, 186 A.3d at 566 (Cohn Jubelirer, J., dissenting); see 65 §

67.102. Although the definition also includes “other information relating to an individual’s

personal finances,” 65 § 67.102, our rules of statutory construction require us to interpret

that more general phrase by reference to the preceding specific examples. See Dep’t of

Envtl. Prot. v. Cumberland Coal Res., LP, 102 A.3d 962, 976 (Pa. 2014) (describing the

doctrine of ejusdem generis). Because names and addresses are not sensitive pieces of

personal financial information like the enumerated items, and because the donor

spreadsheet contains no other such information, we will not apply this exception to allow

the City to redact donor names and addresses. See Prince’s Brief at 21-22.

[J-43-2019] - 26

we determined that a court must engage in a balancing test where such information is

requested. Id. at 157. Specifically, the privacy interests of those individuals whose

personal information would be disclosed must be weighed against the public’s interest in

disclosure. Id. at 157-58.

In PSEA II, we observed that public school employees have strong privacy

interests in their home addresses and do not forfeit these interests simply because they

have agreed to be employed by the school district. Id. at 158. We also observed that

there would be little benefit to the public from a disclosure of “bulk” personal information

in response to “generic requests based upon no criteria other than [the employees’]

occupation.” Id.

The City argues that PSEA II simply prevents the disclosure of names and

addresses on the donor spreadsheet. City’s Brief at 22-25. Balancing the public interest

against an individual donor’s constitutional right to privacy, the City concludes that a

donor’s right to privacy in her name and address outweighs Prince’s interest in access to

the unredacted donor spreadsheet, for which he has no “lofty, newsgathering” goal. In

this regard, the City characterizes Prince’s desire for access as “openly malicious,”

indicating that Prince intends to use the information to harass the donors for supporting

the City’s defense of its gun control ordinance which he believes is preempted and

therefore criminal. Id. at 25-26 (noting specifically that Prince has said that donors to the

Fund “aid the City in engaging in conduct that constitutes a crime”).

Prince counters that the public interest in access to the names and addresses

outweighs the donors’ privacy rights because the public should be privy to information

about who is funding government action. Prince’s Reply Brief at 13; see also ACLU’s

[J-43-2019] - 27

Amicus Brief at 8 (specifically urging that the public has a right to know whether groups

like the National Rifle Association or Everytown for Gun Safety are funding government

action). Moreover, in Prince’s view, the donors relinquished their privacy interests when

they “availed themselves of a public forum,” by sending checks to the City. Prince’s Reply

Brief at 13.

The record in this case indicates that the donors themselves were never notified

about their right to object to the disclosure of their names and addresses. See supra at

pp. 6-7. 22 Before the City can perform the required balancing test, see Reese v.

Pennsylvanians for Union Reform, 173 A.3d 1143, 1159 (Pa. 2017) (holding that the

agency disseminating the requested information must perform the PSEA II balancing test,

22 In PSEA II, we expressed our “concerns regarding the disjointed and scant procedural

protections at both the request and appeal stages” with regard to third party notice and

opportunity to be heard. PSEA II, 148 A.2d at 159-60. We also noted that our concerns

were not new, as we had alerted the OOR as early as 2012 that the RTKL, as

implemented by the OOR, lacked adequate administrative and judicial processes for

ensuring that third parties can “seek redress for action that they believe violates the

statutory scheme and/or their constitutional rights.” Pa. State Edu. Ass'n ex rel. Wilson v.

Com., Dep’t of Cmty. & Econ. Dev., 50 A.3d 1263, 1275–76 (Pa. 2012) (“PSEA I”); see

also id. at 1279 (Castille, J., concurring) (observing that “the OOR may be in the best

position to devise an adequate procedure governing all appeals to the OOR that complies

with and promotes uniformity in the OOR's administration of the [RTKL]”). Here, again,

we have reason to repeat ourselves.

Despite our repeated alerts to these due process deficiencies, neither the General

Assembly nor the OOR has implemented improved procedural protections for individuals

whose personal information may be subject to disclosure in violation of their constitutional

right to privacy. Indeed, the OOR’s March 2015 letter to the City in the case sub judice

did not account for the due process rights of the donors at all. See supra at note 6

(providing for third party notification only if the records at issue “affect a legal or security

interest of an employee of the agency; contain confidential, proprietary or trademarked

records of a person or business entity; or are held by a contractor or vendor”). Because

sufficient procedural protections remain elusive, the nature and extent of these, including

a method for protecting the donors’ personal information should they choose to object to

its disclosure, will have to be determined on remand.

[J-43-2019] - 28

unless legislative pronouncements or prior decisions of this or other Pennsylvania courts

have already done so), the donors must be afforded notice and an opportunity to be

heard.

Accordingly, the case is remanded to the Commonwealth Court for further

proceedings consistent with this decision.

Chief Justice Saylor and Justices Baer, Todd, Dougherty, Wecht and Mundy join

the opinion.

[J-43-2019] - 29