COLORADO CHILD CARE ASSISTANCE PROGRAM RULES AND REGULATIONS

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DEPARTMENT OF EARLY CHILDHOOD

Colorado Child Care Assistance Program

COLORADO CHILD CARE ASSISTANCE PROGRAM RULES AND REGULATIONS

8 CCR 1403-1

[Editor’s Notes follow the text of the rules at the end of this CCR Document.]

_________________________________________________________________________

3.100

AUTHORITY

These rules and regulations are adopted pursuant to the rulemaking authority provided in section 26.5-1-

105(1), C.R.S., and are intended to be consistent with the requirements of the State Administrative

Procedures Act, sections 24-4-101 through 24-4-204, (the “APA”), C.R.S., the Anna Jo Garcia Haynes

Early Childhood Act, Title 26.5 of the C.R.S. (the “Early Childhood Act”), C.R.S., and the Colorado Child

Care Assistance Program Act, sections 26.5-4-101 through 26.5-4-119, C.R.S.

3.101

SCOPE AND PURPOSE

These rules and regulations shall govern the processes and procedures of licensed child care providers

participating in the Colorado Child Care Assistance Program (CCCAP). The purpose of CCCAP is to

provide eligible households with access to high quality, affordable child care that supports healthy child

development and school readiness while promoting household self-sufficiency and informed child care

choices.

3.102

APPLICABILITY

The provisions of these rules and regulations shall be applicable to licensed child care providers

participating in the Colorado Child Care Assistance Program, which is regulated by the Colorado

Department of Early Childhood.

3.103

DEFINITIONS

“Accused individual” means:

An adult caretaker, teen parent, or child care provider who is being accused of

committing fraud or a fraudulent criminal act; or

An adult caretaker or teen parent who is being accused of committing an Intentional

Program Violation.

the Colorado Child Care Assistance Program, which is regulated by the Colorado

Department of Early Childhood.

3.103

DEFINITIONS

“Accused individual” means:

An adult caretaker, teen parent, or child care provider who is being accused of

committing fraud or a fraudulent criminal act; or

An adult caretaker or teen parent who is being accused of committing an Intentional

Program Violation.

“Additional care needs” means a child who has a physical and/or mental disability and needs a

higher level of care on an individualized basis than that of his/her peers at the same age; or, who

is under court supervision, including a voluntary out-of-home placement prior to or subsequent to

a petition review of the need for placement (PRNP), and who has additional care needs identified

by an individual health care plan (IHCP), individual education plan (IEP),

physician’s/professional’s statement, child welfare, or individualized family service plan (IFSP).

“Adult caretaker” means a person in the home who is financially contributing to the welfare of the

child and is the parent, adoptive parent, step-parent, legal guardian, or person who is acting in

“loco parentis” and has custody of the child during the period of time child care is being

requested.

Code of Colorado Regulations

Secretary of State

State of Colorado

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“Adverse action” means any action by the counties or their designee which adversely affects the

adult caretaker or teen parent’s eligibility for services, or the Child Care Provider’s right to

payment for services provided and authorized under the CCCAP.

“Affidavit” means a voluntary written declaration reflecting the personal knowledge of the

declarant.

“Applicant” means the adult caretaker(s) or teen parent(s) who sign(s) the application form and/or

the redetermination form.

“Application” is a Department-approved form that may include, but is not limited to:

ider’s right to

payment for services provided and authorized under the CCCAP.

“Affidavit” means a voluntary written declaration reflecting the personal knowledge of the

declarant.

“Applicant” means the adult caretaker(s) or teen parent(s) who sign(s) the application form and/or

the redetermination form.

“Application” is a Department-approved form that may include, but is not limited to:

An original Department-prescribed low-income child care application, which is the first

application for the CCCAP filed by the adult caretaker(s) or teen parent; or

At the option of the county, any application for another public assistance program.

“Application date” means the date that the county receives the signed application.

“Application date for pre-eligibility determinations” means the date that the application is received

from the Child Care Provider or Applicant by the county.

“Application process” means all of the following:

The Department-prescribed, signed low-income child care application form completed by

the adult caretaker or teen parent, which includes appeal rights; or any application from

another public assistance program. Counties with Head Start programs may accept the

Head Start application in lieu of the Low-Income Child Care application for those children

enrolled in the Head Start program;

The required verification supporting the information declared on the application form; and

As a county option, an orientation or interview for new applicants may be required.

Counties shall ensure that, if the county chooses to incorporate an orientation or

interview into their application process, the orientation or interview process is not

burdensome to families by allowing a family to complete the process via phone or

electronic tools or by offering extended office hours to hold the orientation or interview.

“Assets” include but are not limited to the following:

ounties shall ensure that, if the county chooses to incorporate an orientation or

interview into their application process, the orientation or interview process is not

burdensome to families by allowing a family to complete the process via phone or

electronic tools or by offering extended office hours to hold the orientation or interview.

“Assets” include but are not limited to the following:

Liquid resources such as cash on hand, money in checking or savings accounts, saving

certificates, stocks or bonds, lump sum payments as specified in rule section 3.111(H)(3).

Non-liquid resources such as any tangible property including, but not limited to, licensed

and unlicensed automobiles and motorcycles; utility trailer; seasonal or recreational

vehicles (such as any camper, motor home, boat, snowmobile, water skidoo, or airplane);

and real property (such as buildings, land, and vacation homes). Primary home and

automobile of the primary caretakers are excluded.

“Attestation of mental competence” means a signed statement from a Qualified Exempt Child

Care Provider declaring that no one in the home where the care is provided has been determined

to be insane or mentally incompetent by a court of competent jurisdiction; or specifically that the

mental incompetence or insanity is not of such a degree that the individual cannot safely operate

as a Qualified Exempt Child Care Provider.

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laring that no one in the home where the care is provided has been determined

to be insane or mentally incompetent by a court of competent jurisdiction; or specifically that the

mental incompetence or insanity is not of such a degree that the individual cannot safely operate

as a Qualified Exempt Child Care Provider.

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“Attendance tracking system (ATS)” means the system used by adult caretakers, teen parents, or

another individual delegated by the adult caretaker or teen parent to access benefits and to

record child attendance for the purposes of paying for authorized and provided child care.

“Authorization” or “Authorized care” means the amount and length of time a child is eligible to

receive care by licensed or qualified exempt child care providers to whom social/human services

will authorize payment.

“Authorization start date” means the date from which payments for child care services are eligible

to be paid by the county.

“Base reimbursement rate” means the regular daily reimbursement rate paid by the county to the

child care provider. This does not include the increase of rates of reimbursement for high-quality

early childhood programs. Base reimbursement rates do not include absences, holidays,

registration fees, activity fees, and/or transportation fees.

“Basic education” is a Low-Income Child Care eligible activity where an adult caretaker or teen

parent is in middle school, high school education programs working towards a high school

diploma or high school equivalency; Adult Basic Education (ABE); and/or English as a Second

Language (ESL).

“Behavioral Health Administration” means the Colorado Behavioral Health Administration

established by section 27-50-102, C.R.S.

“Cash assistance” means payments, vouchers, and other forms of benefits designed to meet a

household’s ongoing basic needs such as food, clothing, shelter, utilities, household goods,

personal care items, and general incidental expenses

h as a Second

Language (ESL).

“Behavioral Health Administration” means the Colorado Behavioral Health Administration

established by section 27-50-102, C.R.S.

“Cash assistance” means payments, vouchers, and other forms of benefits designed to meet a

household’s ongoing basic needs such as food, clothing, shelter, utilities, household goods,

personal care items, and general incidental expenses. Cash assistance may include supportive

services to households based on the assessment completed. All state diversion payments of less

than four (4) consecutive months are not cash assistance. For the purpose of child care, county

diversion payments are not cash assistance.

“Child care authorization notice” means a Department-prescribed form which authorizes the

purchase of child care and includes the children authorized for care. The authorization notice will

be given to the adult caretaker(s) or teen parent(s) and applicable child care provider(s) in order

to serve as notice to the adult caretaker(s) or teen parent(s), and child care provider(s) of

approval or change of child care services. Colorado’s child care authorization notice(s) are

vouchers for the purposes of the CCCAP.

“CHATS” means the Child Care Automated Tracking System.

“Child care provider” means the same as “provider” in section 26.5-4-103(9), C.R.S., a child care

provider licensed pursuant to Part 3 of Article 5 of Title 26.5 that has an agreement or enrollment

contract to participate in CCCAP.

“Child Care Resource and Referral Agencies” (CCR&R) means agencies or organizations

available to assist individuals in the process of choosing child care providers.

“Child care staff” or “child care technician” means individuals who are designated by counties or

their designees to administer all, or a portion of, the CCCAP and includes, but is not limited to,

workers whose responsibilities are to refer children for child care assistance, determine eligibility,

authorize care, process billing forms, and issue payment for child care benefits.

care providers.

“Child care staff” or “child care technician” means individuals who are designated by counties or

their designees to administer all, or a portion of, the CCCAP and includes, but is not limited to,

workers whose responsibilities are to refer children for child care assistance, determine eligibility,

authorize care, process billing forms, and issue payment for child care benefits.

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“Child Welfare Child Care” means a child care component within CCCAP where less than twenty-

four (24) hour child care assistance is needed to maintain children in their own homes or in the

least restrictive out-of-home care when there are no other child care options available. See rule

manual Volume 7, rule section 7.302, Child Welfare Child Care (12 CCR 2509-4) (January 1,

2025). The entirety of Volume 7 is herein incorporated by reference. No later editions or

amendments are incorporated. These regulations are available at no cost from the Colorado

Department of Human Services, 1575 Sherman St., Denver, Colorado 80203, or at

https://www.sos.state.co.us. These regulations are also available for inspection and copying at

the Colorado Department of Early Childhood, 710 S. Ash Street, Bldg. C, Denver, Colorado

80246, during regular business hours.

“Citizen/legal resident” means a citizen of the United States, current legal resident of the United

States, or a person lawfully present in the United States pursuant to Title IV of the Personal

Responsibility and Work Opportunity Reconciliation Act (PRWORA) of 1996, Public Law 104-193;

and Federal Register notices 62 Fed. Reg. 61344 (Nov. 17, 1997) and 63 Fed. Reg. 41658 (Aug.

4, 1998). Herein incorporated by reference. No later amendments or editions are incorporated.

These documents are available at no cost from the Office of the Federal Register at: 7 G Street,

NW, Ste. A-734, Washington, D.C. 20401, or at https://www.federalregister.gov/

(PRWORA) of 1996, Public Law 104-193;

and Federal Register notices 62 Fed. Reg. 61344 (Nov. 17, 1997) and 63 Fed. Reg. 41658 (Aug.

4, 1998). Herein incorporated by reference. No later amendments or editions are incorporated.

These documents are available at no cost from the Office of the Federal Register at: 7 G Street,

NW, Ste. A-734, Washington, D.C. 20401, or at https://www.federalregister.gov/. These

documents are also available for inspection and copying at the Colorado Department of Early

Childhood , 710 S. Ash Street, Bldg. C, Denver, Colorado 80246. Since the child is the

beneficiary of child care assistance, the citizen/legal resident requirement only applies to the child

who is being considered for assistance.

AA.

“Clear and convincing” means proof that is stronger than a preponderance of the evidence and is

unmistakable or free from serious or substantial doubt.

BB.

“Colorado Child Care Assistance Program” or “CCCAP” means the public assistance program for

child care known as the Colorado Child Care Assistance Program established in Part 1 or Article

4 of Title 26.5 of the Colorado revised statutes. CCCAP is administered by the Department and

provides child care benefits to households in the following programs: Low-Income Child Care,

Colorado Works Child Care, Protective Services Child Care, and Child Welfare Child Care. The

Department is responsible for the oversight and coordination of all child care funds and services.

CC.

“Colorado Works Program” is the program administered by the Colorado Department of Human

Services in Part 7 of Article 2 of Title 26 of the Colorado revised statutes. Colorado Works is

Colorado’s Temporary Assistance for Needy Families (TANF) program that provides public

assistance to households in need. The Colorado Works program is designed to assist adult

caretaker(s) or teen parent(s) in becoming self-sufficient by strengthening the economic and

social stability of households.

Services in Part 7 of Article 2 of Title 26 of the Colorado revised statutes. Colorado Works is

Colorado’s Temporary Assistance for Needy Families (TANF) program that provides public

assistance to households in need. The Colorado Works program is designed to assist adult

caretaker(s) or teen parent(s) in becoming self-sufficient by strengthening the economic and

social stability of households.

DD.

“Colorado Works Child Care” means a child care component within CCCAP for Colorado Works

households with an adult caretaker or teen parent who have been referred for child care by the

county Colorado Works worker and are determined work eligible per Colorado Works Program

rules located at 9 CCR 2503-6 (July 1, 2025), herein incorporated by reference. No later editions

or amendments are incorporated. These regulations are available at no cost from the Colorado

Department of Human Services, 1575 Sherman St., Denver, Colorado 80203, or at

https://www.sos.state.co.us/ccr. These regulations are also available for inspection and copying

at the Colorado Department of Early Childhood, 710 S. Ash Street, Bldg. C, Denver, Colorado

80246, during regular business hours.

EE.

“Colorado Works households” means members of the same Colorado Works household who

meet requirements of the Colorado Works program, through receipt of basic cash assistance or

state diversion payments while working toward achieving self-sufficiency through eligible work

activities and eventual employment where the adult caretaker(s) or teen parent(s) is included in

the assistance unit, as defined in The Colorado Works Program Rules (9 CCR 2503-6),

incorporated by reference in subsection (CC) of this rule.

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payments while working toward achieving self-sufficiency through eligible work

activities and eventual employment where the adult caretaker(s) or teen parent(s) is included in

the assistance unit, as defined in The Colorado Works Program Rules (9 CCR 2503-6),

incorporated by reference in subsection (CC) of this rule.

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FF.

“Collateral Contact” means a verbal or written confirmation of a household's circumstances by a

person outside the household who has first-hand knowledge of the information, made either in

person, electronically submitted, or by telephone.

GG.

“Confirmed abuse or neglect” means any report of an act or omission that threatens the health or

welfare of a child that is found by a court, law enforcement agency, or entity authorized to

investigate abuse or neglect to be supported by a preponderance of the evidence.

HH.

“Consumer Education” means information provided to adult caretaker(s) or teen parent(s), child

care providers, and the general public that will promote informed child care choices; information

on access to other programs in which families may be eligible; and, information on developmental

screenings.

II.

“County” or “Counties” means the county departments of social/human services.

JJ.

“Custody” means that a child is living with, or in the legal custody of, the adult caretaker(s) or teen

parent(s) on the days/nights they receive child care assistance.

KK.

“Department” means the Colorado Department of Early Childhood.

ich families may be eligible; and, information on developmental

screenings.

II.

“County” or “Counties” means the county departments of social/human services.

JJ.

“Custody” means that a child is living with, or in the legal custody of, the adult caretaker(s) or teen

parent(s) on the days/nights they receive child care assistance.

KK.

“Department” means the Colorado Department of Early Childhood.

LL.

“Disaster” means the occurrence or imminent threat of widespread or severe damage, injury or

loss of life or property resulting from any natural cause or cause of human origin, including but not

limited to fire, flood, earthquake, wind, storm, wave action, hazardous substance incident, oil spill,

or other water contamination requiring emergency action to avert danger or damage, volcanic

activity, epidemic, air pollution, blight, drought, infestation, explosion, civil disturbance, hostile

military or paramilitary action, or a condition of riot, insurrection, or invasion existing in the state or

in any county, city, town, or district in the state.

MM.

“Discovery” means that a pertinent fact related to CCCAP eligibility was found by the county to

exist.

NN.

“Drastic economic change” means an economic impact on the county or state that has a strong or

far-reaching effect on the CCCAP.

OO.

“Drop in day” means a county-determined number of days that will generate an approval and

payment for care utilized outside of the standard authorization.

PP.

“Early care and education provider” means a school district or child care provider as defined in

section 26.5-4-103(4), C.R.S.

QQ.

“Eligible activity”, for the purpose of Low-Income Child Care, means the activity in which the teen

parent(s) or adult caretaker(s) are involved. This may include job search; employment; self-

employment; training and post-secondary education; or, basic education. RR

“Early care and education provider” means a school district or child care provider as defined in

section 26.5-4-103(4), C.R.S.

QQ.

“Eligible activity”, for the purpose of Low-Income Child Care, means the activity in which the teen

parent(s) or adult caretaker(s) are involved. This may include job search; employment; self-

employment; training and post-secondary education; or, basic education. RR.

“Eligible child”

means a child, from birth to the age of thirteen (13) years who needs child care services during a

portion of the day, but less than twenty four (24) hours, and is residing with the eligible adult

caretaker(s) or teen parent(s); or a child with additional care needs under the age of nineteen (19)

who is physically or mentally incapable of caring for themselves or is under court supervision and

is residing with or in the legal custody of the eligible adult caretaker(s) or teen parent(s). Any child

served through the Colorado Works program or the Low-Income Child Care program must be a

citizen/legal resident.

SS.

“Emergency” means an unexpected event that places life or property in danger and requires an

immediate response through the use of state and community resources and procedures.

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TT.

“Employment” is a Low-Income Child Care eligible activity where the adult caretaker or teen

parent is holding a part-time or full-time job for which wages, salary, in-kind income or

commissions are received.

UU.

“Enrollment freeze” or “freeze” means when a county ceases enrollment of individuals due to

being overspent or being projected to overspend.

VV.

“Entry income eligibility level” means the level set by the Department for each county above

which an adult caretaker(s) or teen parent(s) is not eligible at original application.

WW.

“Equivalent full-time units” mean all part-time units times a factor of .55 to be converted to full-

time units

en a county ceases enrollment of individuals due to

being overspent or being projected to overspend.

VV.

“Entry income eligibility level” means the level set by the Department for each county above

which an adult caretaker(s) or teen parent(s) is not eligible at original application.

WW.

“Equivalent full-time units” mean all part-time units times a factor of .55 to be converted to full-

time units. The full-time equivalent units added to the other full-time units shall be less than

thirteen (13) in order to be considered part-time for parent fees.

XX.

“Exit income eligibility level” is the income level at the twelve (12) month re-determination of

eligibility above which the county may deny continuing eligibility and is eighty-five percent (85%)

of the Colorado state median income as outlined in rule section 3.111(H).

YY.

“Fair market value” means the median resale market value an item or service.

ZZ.

“Families experiencing homelessness” means families who lack a fixed, regular, and adequate

nighttime residence and at least one of the following:

Children who are sharing the housing of other persons due to loss of housing, economic

hardship, or a similar reason; are living in motels, hotels, or camping grounds due to the

lack of alternative accommodations; are living in emergency or transitional shelters;

Children who have a primary nighttime residence that is a public or private place not

designed for or ordinarily used as a regular sleeping accommodation for human beings;

Children who are living in cars, parks, public spaces, abandoned buildings, substandard

housing, bus or train stations, or similar settings; or

Migratory children who qualify as experiencing homelessness for the purposes of these

rules because the children are living in circumstances described in this definition (1)

through (3), of this rule subsection.

AAA.

“Federal poverty level” (FPL) or “federal poverty guidelines” (FPG) refers to figures set by the

Department annually

tandard

housing, bus or train stations, or similar settings; or

Migratory children who qualify as experiencing homelessness for the purposes of these

rules because the children are living in circumstances described in this definition (1)

through (3), of this rule subsection.

AAA.

“Federal poverty level” (FPL) or “federal poverty guidelines” (FPG) refers to figures set by the

Department annually. These figures, based on gross monthly income levels for the corresponding

household size, are included in the table in rule section 3.111(H)(2).

BBB.

“Fingerprint-based criminal background check” means a complete set of fingerprints for the

qualified exempt provider and anyone eighteen (18) years of age and older residing in the

qualified exempt provider’s home; or, for the qualified exempt provider if care is provided in the

child’s home, taken by a qualified law enforcement agency, and submitted to the Colorado

Department of Early Childhood, Division of Early Learning Access and Quality, for subsequent

submission to the Colorado Bureau of Investigations (CBI). The individual(s) will also be required

to submit a background check with the Federal Bureau of Investigation (FBI). Costs for all

investigations are the responsibility of the person whose fingerprints are being submitted unless

noted otherwise in the county’s plan, which can be found on the Colorado Department of Early

Childhood website at https://cdec.colorado.gov/colorado-child-care-assistance-program-for-

families, per rule section 3.130.

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investigations are the responsibility of the person whose fingerprints are being submitted unless

noted otherwise in the county’s plan, which can be found on the Colorado Department of Early

Childhood website at https://cdec.colorado.gov/colorado-child-care-assistance-program-for-

families, per rule section 3.130.

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CCC.

“Fiscal agreement” means a Department-approved agreement between counties or their

designees and child care provider(s), which defines the maximum rate possible based on county

ceiling rates and quality rating tiers, defines provider rights and responsibilities, and defines

responsibilities of the counties or their designees to the child care provider(s). The fully executed

fiscal agreement includes noticing of county ceiling rates as well as a copy of the provider’s

CCCAP reimbursement rates. Fiscal agreements must be:

One (1) year in length for qualified exempt child care providers

Three (3) years in length for licensed child care providers

DDD.

“Fraud/Fraudulent criminal act” means an adult caretaker(s), teen parent(s), or child care provider

who has secured, attempted to secure, or aided or abetted another person in securing public

assistance to which the adult caretaker(s) or teen parent(s) was not eligible by means of willful

misrepresentation/withholding of information or intentional concealment of any essential facts.

Fraud is determined as a result of any of the following:

Obtaining a “waiver of intentional program violation;”

An administrative disqualification hearing; or

Civil or criminal action in an appropriate state or federal court.

EEE.

“Funding concerns” means a determination by the Department or a county that actual or

projected expenditures indicate a risk of overspending of that county’s available CCCAP

allocation in a current fiscal year.

FFF

Obtaining a “waiver of intentional program violation;”

An administrative disqualification hearing; or

Civil or criminal action in an appropriate state or federal court.

EEE.

“Funding concerns” means a determination by the Department or a county that actual or

projected expenditures indicate a risk of overspending of that county’s available CCCAP

allocation in a current fiscal year.

FFF.

“Head Start” means a program operated by a local public or private nonprofit agency designated

by the Federal Department of Health and Human Services to operate a head start program

pursuant to the provisions of Title V of the Federal “Economic Opportunity Act of 1964”, as

amended.

GGG. “High-quality early childhood program” means a program operated by a child care provider with a

fiscal agreement through CCCAP and, that is in the top three levels of the state’s quality rating

and improvement system, is accredited by a Department-approved accrediting body, or is an

early head start or head start program that meets federal standards.

HHH.

“Hold slots” means a county determined number of days when payment is allowed for unused

care that is in addition to absences, holidays, and school breaks. Hold slots are intended to hold a

child's slot with a provider due to extended absence from care.

III.

“Household” includes: all children in the home who are under eighteen (18) years of age; all

children under nineteen (19) years of age who are still in high school and the responsibility of the

adult caretaker(s); and the adult caretaker(s) or teen parent(s).

JJJ.

“In loco parentis” means a person who is assuming the parent obligations for a child, including

protecting their rights and/or a person who is standing in the role of the parent of a child without

having gone through the formal adoption process. Parent obligations include, but are not limited

to, attending parent teacher conferences, regularly picking up and dropping children at child care,

and regularly taking the child to doctor appointments.

g the parent obligations for a child, including

protecting their rights and/or a person who is standing in the role of the parent of a child without

having gone through the formal adoption process. Parent obligations include, but are not limited

to, attending parent teacher conferences, regularly picking up and dropping children at child care,

and regularly taking the child to doctor appointments.

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KKK.

“Incapacitated” means a physical or mental impairment which substantially reduces or precludes

the adult caretaker or teen parent from providing care for his/her child(ren) and participating in a

Low-Income Child Care eligible activity. Such a condition shall be documented by a physician's

statement or other medical verification which establishes a causal relationship between the

impairment and the ability to provide child care.

LLL.

“Income eligibility” means that eligibility for child care benefits is based on and determined by

measuring the countable household income and size against eligibility guidelines.

MMM. “Inconsistent” means the information provided is unclear or conflicting or the county has reason to

believe the facts presented are contrary to the information provided by the adult caretaker(s) or

teen parent(s).

NNN.

“Intentional Program Violation (IPV)” means an act committed by an adult caretaker(s) or teen

parent(s) who has intentionally made a false or misleading statement or misrepresented,

concealed or withheld facts for the purpose of establishing or maintaining a Colorado Child Care

Assistance Program household’s eligibility to receive benefits for which they were not eligible; or

has committed or intended to commit any act that constitutes a violation of the child care

assistance program regulations or any state statute related to the use or receipt of CCCAP

benefits for the purpose of establishing or maintaining the household’s eligibility to receive

benefits.

OOO

hild Care

Assistance Program household’s eligibility to receive benefits for which they were not eligible; or

has committed or intended to commit any act that constitutes a violation of the child care

assistance program regulations or any state statute related to the use or receipt of CCCAP

benefits for the purpose of establishing or maintaining the household’s eligibility to receive

benefits.

OOO. “Involuntarily out of the home” means when an adult caretaker or teen parent is out of the home

due to circumstances beyond his/her immediate control to include, but not be limited to,

incarceration, resolution of immigration issues, and/or restraining orders.

PPP.

“Job search” is a Low-Income Child Care eligible activity where an adult caretaker or a teen

parent is actively seeking employment.

QQQ. “Low-Income Program” or “Low-Income Child Care” means a child care component within

CCCAP for households with an adult caretaker(s) or teen parent(s) who is/are in a low-income

eligible activity, income eligible, and not receiving Colorado Works, Child Welfare, or Protective

Services child care.

RRR.

“Manual Claim” means the child care provider’s process of invoicing the county using the

Department-prescribed manual claim form for reimbursements that were not processed

automatically through CHATS including but not limited to:

Care that was authorized and provided;

Reimbursable registration fees;

Reimbursable activity fees;

Reimbursable transportation fees;

Reimbursable hold slots;

Reimbursable drop in days; and

Reimbursable absence payments.

SSS.

“Maternity and/or paternity leave” is a temporary period of absence from the adult caretaker or

teen parent’s Low-Income Child Care eligible activity that is granted to expectant or new mothers

and/or fathers for the birth and care of a newborn child.

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mbursable drop in days; and

Reimbursable absence payments.

SSS.

“Maternity and/or paternity leave” is a temporary period of absence from the adult caretaker or

teen parent’s Low-Income Child Care eligible activity that is granted to expectant or new mothers

and/or fathers for the birth and care of a newborn child.

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TTT.

“Medical leave” means a temporary period of absence from the adult caretaker or teen parent’s

Low-Income Child Care eligible activity that is granted due to a personal illness or injury, or to

care for a family member that is not related to maternity/paternity leave.

UUU.

“Negative licensing action” is as defined in Child Care Facility Licensing rule sections 2.104(T)

and 2.304(A)(55) of 8 CCR 1402-1.

VVV.

“New employment verification” means verification of employment that has begun within the last

sixty (60) days. It is verified by a county form, employer letter, or through collateral contact.

Verification includes a start date, hourly wage or gross salary amount, hours worked per week,

pay frequency, work schedule (if nontraditional care hours are requested at application or re-

determination), and verifiable employer contact information.

WWW. “Non-traditional care hours” means weekend, evening, or overnight care.

XXX.

“Originating county” means the county where child care assistance eligibility was initiated in

instances where a family receiving low-income child care moves from one county to another

during their eligibility period.

YYY.

“Overpayment” means child care assistance received by the adult caretaker(s) or teen parent(s),

or monies paid to a child care provider, which they were not eligible to receive.

ZZZ.

“Parent” means a biological, adoptive or stepparent of a child.

AAAA. “Parent fee” or “co-payment” means the household’s contribution to the total cost of child care

paid directly to the child care provider(s) prior to any state/county child care funds being

expended.

BBBB

e adult caretaker(s) or teen parent(s),

or monies paid to a child care provider, which they were not eligible to receive.

ZZZ.

“Parent” means a biological, adoptive or stepparent of a child.

AAAA. “Parent fee” or “co-payment” means the household’s contribution to the total cost of child care

paid directly to the child care provider(s) prior to any state/county child care funds being

expended.

BBBB. “Pay stubs” means a form or statement from the employer indicating the name of the employee,

the gross amount of income, mandatory and voluntary deductions from pay (i.e. FICA, insurance,

etc.), net pay and pay date, along with year-to-date gross income.

CCCC. “Post eligibility stabilization period” means the time frame in which an adult caretaker or teen

parent must complete their job search activity if, at Low-Income Child Care re-determination, they

have not utilized their entire minimum thirteen (13) week time limited activity.

DDDD. “Preponderance of evidence” means credible evidence that a claim is more likely true than not.

EEEE. “Primary adult caretaker” means the person listed first on the CCCAP application and who

accepts primary responsibility for completing forms and providing required verification.

FFFF. “Protective Services Child Care” means a child care component within CCCAP for children that

have been placed by the county in foster home care, kinship foster home care or non-certified

kinship care; have an open child welfare case; and, the county has chosen to provide child care

services utilizing the Child Care Development Fund (CCDF) rather than the Child Welfare Block

Grant.

GGGG. “Prudent person principle (PPP)” means allowing the child care technician to act in a manner

consistent with what a reasonable person of ordinary prudence would or would not do under the

same or similar circumstances when executing their responsibilities to determine CCCAP

eligibility, enter into a fiscal agreement, and reimburse child care providers for care that was not

automatically processed through CHATS.

on principle (PPP)” means allowing the child care technician to act in a manner

consistent with what a reasonable person of ordinary prudence would or would not do under the

same or similar circumstances when executing their responsibilities to determine CCCAP

eligibility, enter into a fiscal agreement, and reimburse child care providers for care that was not

automatically processed through CHATS.

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HHHH. “Qualified exempt child care facilities” means a facility that is approved, certified, or licensed by

any other department or agency, or federal government department or agency, which has

standards for operation of the facility and inspects or monitors the facility; and has been declared

exempt from the child care licensing act as defined in Department rule at 8 CCR 1402-1, rule

section 2.112.

IIII.

“Qualified exempt child care provider” means a family child care home provider who is not

licensed but provides care for a child(ren) from the same family; or an individual who is not

licensed but provides care for a child(ren) who is related to the individual if the child’s care is

funded in whole or in part with money received on the child’s behalf from the publicly funded

CCCAP under Department regulations at 8 CCR 1402-1, rule section 2.112(B)(5).

JJJJ.

“Rate notification” means a notification of provider reimbursement rates and applicable

registration, activity, or transportation fees that reflect the child care provider’s CCCAP

reimbursement rate based on the comparison of the county’s ceiling rates that are reflected in the

current fiscal agreement and the provider’s private pay rates, quality level or rate types.

KKKK. “Receiving county” means the county where child care assistance eligibility is re-determined after

a family receiving low-income child care moves from one county to another during their eligibility

period.

LLLL

sement rate based on the comparison of the county’s ceiling rates that are reflected in the

current fiscal agreement and the provider’s private pay rates, quality level or rate types.

KKKK. “Receiving county” means the county where child care assistance eligibility is re-determined after

a family receiving low-income child care moves from one county to another during their eligibility

period.

LLLL.

“Recipient” means the individual or family who is receiving or has received benefits from CCCAP

pursuant to Part 1 of Article 4 of Title 26.5 of the Colorado revised statutes.

MMMM.

“Recovery” means the act of collecting monies when an adult caretaker(s), teen parent(s)

or child care provider has received an “Overpayment.”

NNNN. “Re-determination (Redet) form” is a Department-prescribed form, which includes appeal rights,

that is used to determine a household’s continued eligibility for Low-Income Child Care at the end

of their twelve (12) month minimum eligibility period.

OOOO. “Re-determination (Redet) process” is the process to update eligibility for Low-Income Child Care.

This process is completed no earlier than every twelve (12) months and includes:

The Department-prescribed re-determination form, which must be completed and signed

by the adult caretaker or teen parent or their authorized representative; and

The required verification that supports the information declared on the re-determination

form that is needed to determine continued eligibility.

PPPP

This process is completed no earlier than every twelve (12) months and includes:

The Department-prescribed re-determination form, which must be completed and signed

by the adult caretaker or teen parent or their authorized representative; and

The required verification that supports the information declared on the re-determination

form that is needed to determine continued eligibility.

PPPP. “Regionally accredited institution of higher education” means a community college, college, or

university which is a candidate for accreditation or is accredited by one of the following regional

accrediting bodies: Middle States Association of Colleges and Schools; New England Association

of Schools and Colleges; North Central Association of Colleges and Schools; Northwest

Commission on Colleges and Universities; Southern Association of Colleges and Schools;

Western Association of Schools and Colleges; Accrediting Commission for Community and Junior

Colleges.

QQQQ. “Relative” means any of the following relationships by blood, marriage, or adoption: parent,

grandparent, son, daughter, grandson, granddaughter, brother, sister, stepparent, stepbrother,

stepsister, stepson, stepdaughter, uncle, aunt, niece, nephew, or cousin.

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RRRR. “Risk-based audit” means audit selection based on a combination of the likelihood of an event

occurring and the impact of its consequences. This may include, but not be limited to, the

number, dollar amounts and complexity of transactions; the adequacy of management oversight

and monitoring; previous regulatory and audit results; review of the technician's accuracy; and/or

reviews for separation of duty.

SSSS. “Self-employment” is a Low-Income Child Care eligible activity where an adult caretaker or teen

parent is responsible for all taxes and/or other required deductions from earned income.

TTTT

unts and complexity of transactions; the adequacy of management oversight

and monitoring; previous regulatory and audit results; review of the technician's accuracy; and/or

reviews for separation of duty.

SSSS. “Self-employment” is a Low-Income Child Care eligible activity where an adult caretaker or teen

parent is responsible for all taxes and/or other required deductions from earned income.

TTTT. “Self-sufficiency standard” means the level of income adequate in each county for a given year to

meet the cost of basic needs, exclusive of child care costs, based on a verifiable and statistically

based third party source.

UUUU. “Slot contracts (county option)” means the purchasing of slots at a licensed child care provider for

children enrolled in CCCAP in communities where quality care may not otherwise be available to

county-identified target populations and areas or to incentivize or maintain quality. A slot contract

is tied to a licensed child care provider and may be filled by any child who is eligible for and

receiving CCCAP.

VVVV. “State established age bands” means the breakdown of child age ranges used when determining

child care provider base reimbursement rates.

WWWW.”State or local public benefit” means any grant, contract, loan, professional license, or

commercial license provided by an agency of a state or local government, or by appropriated

funds of a state or local government.

XXXX. “State Median Income” (SMI) refers to figures set by the Department annually. These figures,

based on gross monthly income levels for the corresponding household size, are included in the

table in rule section 3.111(H)(2).

YYYY. “Substantiated” means that the investigating party has found a preponderance of evidence to

support the complaint.

ZZZZ. “Target population” means a population whose eligibility is determined by criteria different than

other child care populations, and has a priority to be served regardless of wait lists or freezes

based upon appropriations. Current target populations include:

3.111(H)(2).

YYYY. “Substantiated” means that the investigating party has found a preponderance of evidence to

support the complaint.

ZZZZ. “Target population” means a population whose eligibility is determined by criteria different than

other child care populations, and has a priority to be served regardless of wait lists or freezes

based upon appropriations. Current target populations include:

Households whose income is at or below 130% of the current federal poverty guidelines;

Teen parents;

Children with additional care needs;

Families experiencing homelessness; and

Segments of population defined by a county, based on local needs.

AAAAA. “Teen parent” means a person under twenty-one (21) years of age who is financially contributing

to the welfare of the child and is the parent, adoptive parent, step-parent, legal guardian, or

person who is acting in “loco parentis,” has custody of the child(ren) for the period that care is

requested and is in an eligible activity such as attending basic education, employment, self-

employment, or job search. If the person participates in workforce training or post-secondary

education, they are considered to be an adult caretaker as defined in rule section 3.103(C).

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BBBBB. “Temporary Absence” or “Temporary Break” means a period of time when an adult caretaker or

teen parent is absent from their employment, self-employment, or education activity due to

seasonal work, medical leave, maternity/paternity leave, and holidays or scheduled breaks but

still remains employed, self-employed, or enrolled in training or education, while receiving Low-

Income Child Care, and will return to the activity after the duration of their leave or break.

CCCCC. “Tiered reimbursement” means a pay structure that reflects increasing rates for high-quality

early childhood programs that receive CCCAP reimbursement. These increases are made in

addition to the base reimbursement rate.

DDDDD

lf-employed, or enrolled in training or education, while receiving Low-

Income Child Care, and will return to the activity after the duration of their leave or break.

CCCCC. “Tiered reimbursement” means a pay structure that reflects increasing rates for high-quality

early childhood programs that receive CCCAP reimbursement. These increases are made in

addition to the base reimbursement rate.

DDDDD. “Timely written notice” means that any adverse action shall be preceded by a prior notice period

of fifteen (15) calendar-days. “Timely” means that written notice is provided to the household and

child care provider at least by the business day following the date the action was entered into the

eligibility system. The fifteen (15) calendar-day prior notice period constitutes the period during

which assistance is continued and no adverse action is to be taken during this time.

EEEEE.

“Training and post-secondary education” is a Low-Income Child Care eligible activity

where an adult caretaker or teen parent attends educational programs including regionally

accredited institutions of higher education for a Bachelor's degree or less or a workforce training

program. Workforce training includes educational activities such as vocational, technical, or job

skills training which result in a diploma, license, or certificate; and, effective July 1, 2026,

nationally recognized, evidence-based substance use disorder treatment programs that are

licensed by the Colorado Behavioral Health Administration (BHA) at an intensive outpatient

service level of care or higher. FFFFF. “Transition families” means households ending their

participation in the Colorado Works Program and who are eligible to transition to Low-Income

Child Care Assistance.

GGGGG. “Units” or “unit of care” means the period of time authorized care is billed by a child care

provider and paid for a household. (These units would be full-time, part-time, full-time/part-time,

or full-time/full-time.)

HHHHH

. “Transition families” means households ending their

participation in the Colorado Works Program and who are eligible to transition to Low-Income

Child Care Assistance.

GGGGG. “Units” or “unit of care” means the period of time authorized care is billed by a child care

provider and paid for a household. (These units would be full-time, part-time, full-time/part-time,

or full-time/full-time.)

HHHHH. “Up-to-date immunizations” means documentation of immunization status or exemption as

required by the Colorado Department of Public Health and Environment (CDPHE) rules located in

6 CCR 1009-2 rule section VI(A), (May 15, 2023), no later editions or amendments are

incorporated. These regulations are available from the Colorado Department of Public Health and

Environment at no cost at https://www.coloradosos.gov/CCR/Welcome.do. These regulations are

also available for public inspection and copying at the Colorado Department of Early Childhood,

710 S. Ash St., Bldg. C, Denver, CO 80246, during regular business hours. Immunizations

required for school entry are set by the board of health and based on recommendations of the

Advisory Committee on Immunization Practices (ACIP).

IIIII. “Voluntarily out of the home” means circumstances where an adult caretaker or teen parent is out of

the home due to his/her choice to include, but not be limited to, job search, employment, military

service, vacations, and/or family emergencies.

JJJJJ. “Wait list” means a list maintained by a county that reflects individuals who have submitted a

complete application for the CCCAP program for whom the county is not able to immediately

enroll.

KKKKK

here an adult caretaker or teen parent is out of

the home due to his/her choice to include, but not be limited to, job search, employment, military

service, vacations, and/or family emergencies.

JJJJJ. “Wait list” means a list maintained by a county that reflects individuals who have submitted a

complete application for the CCCAP program for whom the county is not able to immediately

enroll.

KKKKK. “Willful misrepresentation/withholding of information” means an understatement, overstatement,

or omission, whether oral or written, made by a household voluntarily or in response to oral or

written questions from the Department, and/or a willful failure by a household to report changes in

income, if the household’s income exceeds eighty-five percent (85%) of the State median income

within ten (10) days, or changes to the qualifying eligible activity within four (4) weeks of the

change.

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3.104

CCCAP APPROPRIATIONS

Nothing in these rules shall create a legal entitlement to child care assistance. Counties shall not be

required to expend funds exceeding allocated state and federal dollars or exceeding any matching funds

expended by the counties as a condition of drawing down federal and state funds.

When a county can demonstrate, through a written justification in its county CCCAP plan, that it has

insufficient CCCAP allocations, a county is not required to implement a provision or provisions of rule(s)

enacted under statutory provisions that are explicitly “subject to available appropriations.” The county is

not required to implement that or those rules or statutory provision(s) for which it has demonstrated

through its annual CCCAP plan that it has insufficient CCCAP allocations to implement, except for the

entry income eligibility floor referenced in rule section 3.111(H)

provisions of rule(s)

enacted under statutory provisions that are explicitly “subject to available appropriations.” The county is

not required to implement that or those rules or statutory provision(s) for which it has demonstrated

through its annual CCCAP plan that it has insufficient CCCAP allocations to implement, except for the

entry income eligibility floor referenced in rule section 3.111(H).

As part of its demonstration, the county shall include a list of priorities reflecting community circumstance

in its county CCCAP plan that prioritizes the implementation of the rules and/or provisions of statute that

are “subject to available appropriations.”

If the Department determines the county CCCAP plan is not in compliance with these rules and/or

provisions of statute, the Department will first work with the county to address the concerns. If a resolution

cannot be agreed upon, the Department reserves the right to deny the county CCCAP plan. If the

Department denies the county CCCAP plan, the county and the state shall work together to complete a

final approved county CCCAP plan that is in compliance with these rules and statute. Approved county

CCCAP plans can be found on the Colorado Department of Early Childhood website at

https://cdec.colorado.gov/colorado-child-care-assistance-program-for-families

3.105

PROGRAM FUNDING

CCCAP will be funded through annual allocations made to the counties. Counties may use

annual allocation for child care services which includes direct services and administration.

Each county shall be required to meet a level of county spending for the Colorado Child Care

Assistance Program that is equal to the county's proportionate share of the total county funds set

forth in the annual general Appropriation Act for the CCCAP for that State fiscal year. The level of

county spending shall be known as the county's maintenance of effort for the program for that

State fiscal year.

unty shall be required to meet a level of county spending for the Colorado Child Care

Assistance Program that is equal to the county's proportionate share of the total county funds set

forth in the annual general Appropriation Act for the CCCAP for that State fiscal year. The level of

county spending shall be known as the county's maintenance of effort for the program for that

State fiscal year.

The CCCAP allocation formula shall be applied uniformly across all counties and must be based

on the relative cost of the program. The allocation formula must take into consideration:

The eligible population for each county using the federal poverty level (FPL) as outlined

in rule section 3.111(H); and

Reimbursement rates set by the state as informed by the market rates study.

If not already taken into consideration in the initial allocation formula as stated in rule

sections 3.105(C)(1) and (2), the following factors must also be included:

A measure of cost of living, which may include market rates; and

The cost of high quality child care programs.

If not already taken into consideration in the initial allocation formula, the formula may

include the following factors:

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A statewide adjustment to the allocation formula for geographic differences within

counties or regional differences among counties in order to improve access.

A statewide adjustment to the allocation formula for drastic economic changes

that may impact the ability of CCCAP to serve low-income families.

A statewide adjustment to mitigate significant decreases in county allocation

amounts due to changes in the factors considered in the initial allocation formula

ences within

counties or regional differences among counties in order to improve access.

A statewide adjustment to the allocation formula for drastic economic changes

that may impact the ability of CCCAP to serve low-income families.

A statewide adjustment to mitigate significant decreases in county allocation

amounts due to changes in the factors considered in the initial allocation formula.

APPLICANT RIGHTS

3.106

ANTI-DISCRIMINATION

Child care programs shall be administered in compliance with Title VI of the Civil Rights Act of 1964 (42

USC 2000(d)) located at http://www.fhwa.dot.gov/environment/title_vi.htm; Title II of the Americans with

Disabilities Act (42 USC 12132(b)).

Counties or their designee shall not deny a person aid, services, or other benefits or opportunity

to participate therein, solely because of age, race, color, religion, gender, national origin, political

beliefs, or persons with a physical or mental disability.

No otherwise qualified individual with a physical or mental disability shall solely, by reason of

his/her disability, be excluded from the participation in, be denied the benefits of, or be subjected

to discrimination under any program or activity provided by the counties or their designee(s).

The county shall make services available to all eligible adult caretaker(s) and teen parents,

subject to appropriations, including those with mental and physical disabilities and non-English

speaking individuals, through hiring qualified staff or through purchase of necessary services.

3.107

CONFIDENTIALITY

The use or disclosure of information by the counties or their designee(s) concerning current or prior

applicants and recipients shall be prohibited except for purposes directly connected with the activities

listed below:

The administration of public assistance programs, Child Welfare, Head Start and Early Head Start

programs, and related activities.

f necessary services.

3.107

CONFIDENTIALITY

The use or disclosure of information by the counties or their designee(s) concerning current or prior

applicants and recipients shall be prohibited except for purposes directly connected with the activities

listed below:

The administration of public assistance programs, Child Welfare, Head Start and Early Head Start

programs, and related activities.

Any investigation, recovery, prosecution, or criminal or civil proceeding in connection with the

administration of the program.

The adult caretaker(s) or teen parent(s) applying for CCCAP may authorize a licensed child care

provider or Head Start provider to assist them with the completion of a Low-Income Child Care

application, including collection and organization of supporting documentation and submission of

the application and supporting documents to a county. Authorization for application assistance

and release of information shall be obtained on a Department-approved form and included with

the Low-Income Child Care application.

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3.108

TIMELY WRITTEN NOTICE OF ADVERSE ACTION

A decision to take adverse action concerning an applicant or a child care provider for assistance

payments will result in a written notice mailed to the applicant or child care provider within one (1)

business day of the decision. The written notice is considered mailed when it is faxed, emailed, sent via

other electronic systems, hand-delivered, or deposited with the postal service. Fifteen (15) calendar days

will follow the date of mailing the notice before adverse action is taken with the following exceptions that

require no prior notice:

Facts indicate an overpayment because of probable fraudulent behavior or an intentional program

violation and such facts have been verified to the extent possible.

ctronic systems, hand-delivered, or deposited with the postal service. Fifteen (15) calendar days

will follow the date of mailing the notice before adverse action is taken with the following exceptions that

require no prior notice:

Facts indicate an overpayment because of probable fraudulent behavior or an intentional program

violation and such facts have been verified to the extent possible.

The proposed adverse action is based on a written or verbal statement from the adult

caretaker(s) or teen parent(s) who state(s) that he/she no longer wishes to receive assistance or

services.

The proposed adverse action is requested by another county or the Department.

The counties or their designee(s) have confirmed the death of a recipient or of adult care taker or

teen parent.

The county has exercised its right to terminate a fiscal agreement with any child care provider

because a child’s health or safety is endangered, or the child care provider is under a negative

licensing action.

3.109

ADULT CARETAKER OR TEEN PARENT AND CHILD CARE PROVIDER APPEAL RIGHTS

Counties’ or designee(s)’ staff shall advise the adult caretaker(s) or teen parent(s) in writing of their right

to a county dispute resolution conference or state-level hearing pursuant rule section 6.300 of the

Administrative Appeals for the Colorado Department of Early Childhood (8 CCR 1406-1).

Child care providers shall be given written notice of their right to an informal county conference when they

are given their copy of the fiscal agreement.

3.110

LOW-INCOME CHILD CARE

Eligible CCCAP participants must: be an adult caretaker(s) or teen parent(s) of a child; meet program

guidelines; be a low-income adult caretaker(s) or teen parent(s) participating in a low-income eligible

activity; and need child care assistance.

3.111 LOW-INCOME CHILD CARE ELIGIBILITY

To be eligible for Low-Income Child Care assistance the following criteria shall be met:

OW-INCOME CHILD CARE

Eligible CCCAP participants must: be an adult caretaker(s) or teen parent(s) of a child; meet program

guidelines; be a low-income adult caretaker(s) or teen parent(s) participating in a low-income eligible

activity; and need child care assistance.

3.111 LOW-INCOME CHILD CARE ELIGIBILITY

To be eligible for Low-Income Child Care assistance the following criteria shall be met:

The adult caretaker(s) and teen parent(s) shall be verified residents of the county from which

assistance is sought and received at the time of application and re-determination. Adult

caretaker(s) or teen parent(s) shall remain eligible for the duration of the eligibility period if they

report that they are no longer residents of the county in which they are actively receiving

assistance per rule section 3.125(EE).

The adult caretaker(s) or teen parent(s) shall:

Be actively participating in an eligible activity;

Meet the income eligibility guidelines set by the Department; and

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Have custody of the child for the period they are requesting care.

The applicant must complete the CCCAP application process and the primary adult caretaker or

teen parent must sign the required application forms. This includes:

The State Low-Income Child Care Assistance Program application, which includes

appeal rights, signed and completed by the applicant.

Counties may accept applications from another public assistance program in lieu

of the Low-Income Child Care application.

Counties with Head Start programs may accept the Head Start application in lieu

of the Low-Income Child Care application for those children enrolled in the head

start program and counties are encouraged to work with local Head Start

programs to coordinate this effort.

Families enrolled in a Head Start or Early Head Start program at the time they

apply for CCCAP shall have a re-determination date that aligns with the Head

Start or Early Head Start program year

ation in lieu

of the Low-Income Child Care application for those children enrolled in the head

start program and counties are encouraged to work with local Head Start

programs to coordinate this effort.

Families enrolled in a Head Start or Early Head Start program at the time they

apply for CCCAP shall have a re-determination date that aligns with the Head

Start or Early Head Start program year.

The required verification supporting the information declared on the application form,

including:

Proof of current residence;

Citizenship, age, and identity of the child(ren) for whom care is requested;

A child’s citizenship status, age, and identity are considered to be

verified if the complete application includes the child’s age and

citizenship status and is signed attesting to the child’s identity unless the

county determines that the declaration of citizenship, age, and/or identity

is inconsistent.

The county must request additional verification if the adult caretaker or

teen parent’s declaration is determined to be inconsistent based on the

following guidelines:

If the claim of citizenship, age, and/or identity is inconsistent with

statements made by the adult caretaker or teen parent, with

other information on the application, or on previous applications;

If the claim of citizenship, age, and/or identity is inconsistent with

the documentation provided by the adult caretaker or teen

parent; and/or

If the claim of citizenship, age, and/or identity was previously

received from another source such as another public assistance

program including Colorado Works, the Supplemental Nutrition

Assistance Program (SNAP), or Medicaid, and the claim is

inconsistent with the information previously received from that

source.

Up-to-date immunizations, if applicable;

Verification of low-income eligible activity;

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e such as another public assistance

program including Colorado Works, the Supplemental Nutrition

Assistance Program (SNAP), or Medicaid, and the claim is

inconsistent with the information previously received from that

source.

Up-to-date immunizations, if applicable;

Verification of low-income eligible activity;

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Work or low-income activity schedule (if non-traditional care hours are requested

at application or redetermination);

Income;

Incapacitation, if applicable;

Custody arrangement and/or parenting schedule, if applicable;

Child care provider, if one has been chosen at the time of application; and

Other verifications as determined by the Department-approved county plan which

can be found on the Colorado Department of Early Childhood website at

https://cdec.colorado.gov/colorado-child-care-assistance-program-for-families.

An orientation or interview for new applicants as a county option. Counties shall ensure

that the orientation or interview process is not burdensome to families by allowing a

family to complete the process via phone or electronic tools or by offering extended office

hours to hold the orientation or interview.

Eligible Households

The following household compositions qualify as eligible households:

Households with one (1) adult caretaker or teen parent, where the adult

caretaker or teen parent is engaged in a low-income eligible activity, meets low-

income eligibility guidelines, has custody of the child, and needs child care

assistance. If the adult caretaker or teen parent is voluntarily out of the home

temporarily to participate in an eligible low-income activity, serve in the uniformed

services of the United States, or receive medical treatment, and has an

established intent to return, they are considered to be part of the household and

are considered an adult caretaker or teen parent while they are voluntarily out of

the home

If the adult caretaker or teen parent is voluntarily out of the home

temporarily to participate in an eligible low-income activity, serve in the uniformed

services of the United States, or receive medical treatment, and has an

established intent to return, they are considered to be part of the household and

are considered an adult caretaker or teen parent while they are voluntarily out of

the home. Any individual temporarily caring for the children shall not be

considered a household member.

Households with two adult caretakers or teen parents, when one adult caretaker

or teen parent is involuntarily out of the home. Such a household shall be

considered a household with one adult caretaker or teen parent.

Households with two (2) adult caretakers or teen parents that need child care,

where:

Both adult caretakers or teen parents are engaged in a low-income

eligible activity;

One adult caretaker or teen parent is voluntarily absent from the home,

but both adult caretakers or teen parents are in a low-income eligible

activity; or

One adult caretaker or teen parent is engaged in a low-income eligible

activity and the other adult caretaker or teen parent is incapacitated such

that, according to a physician’s statement or other medical verification,

they are unable to care for the child(ren).

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Households are considered households with two adult caretakers or teen parents when

two adults or teen parents contribute financially to the welfare of the child and/or assume

parent rights, duties, and obligations similar to those of a biological parent, even without

legal adoption.

Two separate adult caretakers or teen parents who share custody but live in separate

households may apply for the same child through separate applications, during periods

that they have custody.

two adults or teen parents contribute financially to the welfare of the child and/or assume

parent rights, duties, and obligations similar to those of a biological parent, even without

legal adoption.

Two separate adult caretakers or teen parents who share custody but live in separate

households may apply for the same child through separate applications, during periods

that they have custody.

All adult caretakers or teen parents who are engaged in a low-income eligible activity

must have custody of the child and meet low-income eligibility guidelines.

Any unrelated individual who is acting as a primary adult caretaker for an eligible child is

required to obtain verification from the child’s biological or adoptive parent, legal

guardian, or a court order which identifies the unrelated individual as the child’s adult

caretaker.

Adult caretakers or teen parents that are not determined work eligible per Colorado

Works Program rule (9 CCR 2503-6), incorporated by reference in rule section 3.103(CC)

above, who are caring for children receiving Basic Cash Assistance through the Colorado

Works Program are not eligible for Colorado Works Child Care but may be eligible for

Low-Income Child Care if the adult caretaker or teen parent meets all other Low-Income

program criteria.

Adoptive parents (including those receiving adoption assistance) are eligible if they meet

the Low-Income program requirements.

Adult caretaker(s) or teen parent(s) who are participating in a low-income eligible activity

and go on temporary verified maternity/paternity leave.

Adult caretaker(s) or teen parent(s) with an open and active Low-Income Child Care case

who are participating in a low-income eligible activity and go on temporary verified

medical leave and are unable to care for their children.

equirements.

Adult caretaker(s) or teen parent(s) who are participating in a low-income eligible activity

and go on temporary verified maternity/paternity leave.

Adult caretaker(s) or teen parent(s) with an open and active Low-Income Child Care case

who are participating in a low-income eligible activity and go on temporary verified

medical leave and are unable to care for their children.

10.

A separated primary adult caretaker or teen parent with a validly issued temporary order

for parental responsibilities or child custody shall not be determined ineligible based on

the other spouse’s or parent’s financial resources.

Ineligible Household Compositions

Incapacitated single adult caretakers or teen parents who are not in a low-income eligible activity are not

eligible for the low-income program.

Eligible Child

An “eligible child” is a child from birth to the age thirteen (13) years who needs child care services during

a portion of the day, but less than twenty four (24) hours, and the eligible adult caretaker(s) or teen

parent(s) has custody of the child; or a child with verified additional care needs under the age of nineteen

(19) who is physically or mentally incapable of caring for themselves or is under court supervision and

with the eligible adult caretaker(s) or teen parent(s) has custody of the child.

All children who have had an application made on their behalf or are receiving child care

assistance shall verify that they are a citizen/legal resident and provide proof of identity if

inconsistent, in accordance with rule section 3.111(C)(2)(b).

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ible adult caretaker(s) or teen parent(s) has custody of the child.

All children who have had an application made on their behalf or are receiving child care

assistance shall verify that they are a citizen/legal resident and provide proof of identity if

inconsistent, in accordance with rule section 3.111(C)(2)(b).

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Children who are not attending school as defined by the Colorado Department of

Education and who are receiving child care outside of the child’s home from a qualified

exempt child care provider who is unrelated to the child must provide a copy of their

immunization record to the county, indicating that the children are age-appropriately

immunized or have a religious or medical exemption (see sections 25-4-902 and 25-4-

908, C.R.S., for exemption requirements).

Low-Income Eligible Activities

An adult caretaker(s) or teen parent(s) shall meet the criteria of at least one of the following low-income

eligible activities:

Employment Criteria

Adult caretakers or teen parents may be employed full or part time.

Adult caretaker(s) or teen parent(s) must verify that his/her gross income divided

by the number of hours worked equals at least the current federal minimum

wage.

Owners of Limited Liability Corporations (LLC) and S-Corporations are

considered employees of the corporation.

Self-Employed Criteria

The adult caretaker(s) or teen parent(s) shall submit documentation listing their

income and work-related expenses. The county shall obtain verification of all

expenses from the adult caretaker(s) or teen parent(s) or they will not be

considered.

The adult caretaker(s) or teen parent(s) shall submit an expected weekly

employment schedule that includes approximate employment hours. This is

required upon beginning self-employment, at application, and at redetermination.

heir

income and work-related expenses. The county shall obtain verification of all

expenses from the adult caretaker(s) or teen parent(s) or they will not be

considered.

The adult caretaker(s) or teen parent(s) shall submit an expected weekly

employment schedule that includes approximate employment hours. This is

required upon beginning self-employment, at application, and at redetermination.

The adult caretaker(s) or teen parent(s) shall show that they have maintained an

average income that exceeds their business expenses from self-employment.

The adult caretaker(s) or teen parent(s) shall show that their taxable gross

income divided by the number of hours worked equals at least the current federal

minimum wage.

Adult caretakers or teen parent(s) whose self-employment endeavor is less than

twelve (12) months old, may be granted child care for six (6) months or until their

next re-determination, whichever is longer, to establish their business. At the end

of the launch period, adult caretakers shall provide documentation of income,

verification of expenses, and proof that they are making at least federal minimum

wage for the number of hours worked. Projected income for the launch period

shall be determined based upon the federal minimum wage times the number of

declared hours worked.

Job Search Criteria

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Job search child care is available to eligible adult caretakers or teen parents that

met the eligibility criteria on the most recent eligibility determination for no fewer

than thirteen (13) weeks of child care for each instance of non-temporary

cessation of activity (per rule section 3.112(C).

If the job search activity is reported within the four (4) week reporting period, the

activity shall begin the day that the change in activity was reported. If the job

search activity is reported outside of the four (4) week reporting period, the

activity shall begin the date that activity cessation occurred.

for each instance of non-temporary

cessation of activity (per rule section 3.112(C).

If the job search activity is reported within the four (4) week reporting period, the

activity shall begin the day that the change in activity was reported. If the job

search activity is reported outside of the four (4) week reporting period, the

activity shall begin the date that activity cessation occurred.

Job search shall continue until the adult caretaker or teen parent gains

employment, enters into another low-income eligible activity, or when all of the

allotted job search time has been utilized. Any day utilized in a week is

considered one (1) week used toward the time limited activity.

Regular consistent child care must be provided during the job search period.

The amount of care authorized each day shall, at a minimum, be commensurate

with the amount needed to complete the job search tasks.

Job search child care shall be approved in each instance of non-temporary job

loss or when adult caretakers or teen parents end their low-income eligible

activity while enrolled in the Low-Income program.

An adult caretaker or teen parent shall be determined ineligible once they have

utilized their allotted job search time and have not reentered into a low-income

eligible activity.

If at the time of re-determination, the adult caretaker or teen parent remains in a

job search activity, has not utilized the remainder of their allotted job search time,

and has provided the required re-determination documentation, the county shall

place the case into a post-eligibility stabilization period for the duration of the

remaining job search time.

If during the post-eligibility stabilization period the adult caretaker or teen

parent reports that they have gained employment or reentered into

another low-income eligible activity, the county shall process this

change, continue care, and assess a parent fee

ntation, the county shall

place the case into a post-eligibility stabilization period for the duration of the

remaining job search time.

If during the post-eligibility stabilization period the adult caretaker or teen

parent reports that they have gained employment or reentered into

another low-income eligible activity, the county shall process this

change, continue care, and assess a parent fee.

The adult caretaker or teen parent shall be determined ineligible if they

have not reentered into a low-income eligible activity and the post

eligibility stabilization period has expired.

Education and Training Activities

Training Criteria and Post-Secondary Education

An adult caretaker who is enrolled in a training or post-secondary

education program for a first bachelor’s degree or less, is eligible for

CCCAP for at least one-hundred-four (104) weeks and up to two-

hundred-eight (208) weeks per lifetime, provided all other eligibility

requirements are met during the adult caretaker's enrollment. These

weeks do not have to be used consecutively. This is limited to

coursework for the training or post-secondary education program.

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An adult caretaker enrolled in a workforce training activities such as

vocational, technical or job skills training that will result in a diploma,

license, or certificate, is eligible for at least one-hundred-four (104)

weeks and up to two-hundred-eight (208) weeks per lifetime, provided all

other eligibility requirements are met during the adult caretaker’s

enrollment. These weeks do not have to be used consecutively. This is

limited to coursework for the workforce training program.

Effective July 1, 2026, an adult caretaker enrolled in a licensed,

nationally recognized, evidence-based substance use disorder treatment

program that is at an intensive outpatient service level of care or higher

is eligible for CCCAP for up to one (1) year per instance

nrollment. These weeks do not have to be used consecutively. This is

limited to coursework for the workforce training program.

Effective July 1, 2026, an adult caretaker enrolled in a licensed,

nationally recognized, evidence-based substance use disorder treatment

program that is at an intensive outpatient service level of care or higher

is eligible for CCCAP for up to one (1) year per instance. The substance

use disorder treatment program must be licensed and appropriately

endorsed by the Behavioral Health Administration (BHA).

Basic Education

An adult caretaker who is enrolled in a basic education program is

eligible for CCCAP for up to fifty-two (52) weeks.

Teen parents participating in basic education are not subject to time

limits for this activity.

Any week in which at least one (1) day is utilized for child care is considered one

(1) week used toward the time limit.

The adult caretaker(s) or teen parent(s) shall submit verification of active

enrollment in their education or training activity at the time of application; or,

when beginning an education or training during the eligibility period or at

redetermination according to Department policy. Adult Caretakers shall verify

enrollment in a substance use disorder workforce training activity through self-

attestation according to Department policy which can be found on the Colorado

Department of Early Childhood website at

https://cdec.colorado.gov/resources/cdec-memo-series.

County child care staff may refer the adult caretaker(s) or teen parent(s) to

community employment and training resources for assistance in making a

training and education activity decision.

Low-Income Eligibility Guidelines

Adult caretaker(s) or teen parent(s) gross income must not exceed eighty-five percent

(85%) of the state median income.

Entry eligibility shall be set by the Department at a level based on the self-

sufficiency standard, not to be set below one hundred eighty-five percent (185%)

of the federal poverty level.

g a

training and education activity decision.

Low-Income Eligibility Guidelines

Adult caretaker(s) or teen parent(s) gross income must not exceed eighty-five percent

(85%) of the state median income.

Entry eligibility shall be set by the Department at a level based on the self-

sufficiency standard, not to be set below one hundred eighty-five percent (185%)

of the federal poverty level.

Exit income eligibility must be eighty-five percent (85%) of the state median

income.

Effective October 1, 2025, monthly gross income levels, for one-hundred percent (100%)

of the Federal Poverty Guideline (FPG), as well as eighty-five percent (85%) of State

Median Income (SMI) for the corresponding household size are as follows:

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Family Size

100% Federal Poverty

Guideline (FPG)

85% State Median Income (SMI) (State and Federal

Maximum Income Limit)

$1,304.17

$5,100.99

$1,762.50

$6,683.61

$2,220.83

$8,256.22

$2,679.17

$9,828.83

$3,137.50

$11,401.45

$3,595.83

$12,974.06

$4,054.17

$13,268.93

$4,512.50

$13,563.79

Each

Additional

person

$458.33

$294.87

Generally, the expected monthly income amount is based on the income received in the

prior thirty (30) day period; except that, when the prior thirty (30) day period does not

provide an accurate indication of anticipated income as referenced in the definition of

“Income Eligibility” in rule section 3.103(KKK) or under circumstances as specified below,

a different period of time may be applicable:

For new or changed income, a period shorter than a month may be used to arrive

at a projected monthly amount.

For contract employment in cases, such as in some school systems, where the

employees derive their annual income in a period shorter than a year, the income

shall be prorated over the term of the contract, provided that the income from the

contract is not earned on an hourly or piecework basis.

changed income, a period shorter than a month may be used to arrive

at a projected monthly amount.

For contract employment in cases, such as in some school systems, where the

employees derive their annual income in a period shorter than a year, the income

shall be prorated over the term of the contract, provided that the income from the

contract is not earned on an hourly or piecework basis.

For regularly received self-employment income, net earnings will usually be

prorated and counted as received in a prior thirty (30) day period, except for farm

income. For further information, see rule section 3.111(I)(3) on self-employment

under countable earned income.

For all other cases where receipt of income is reasonably certain, but the monthly

amount is expected to fluctuate, a period of up to twelve (12) months may be

used to arrive at an average monthly amount.

For income from rental property to be considered as self-employment income,

the adult caretaker(s) or teen parent(s) shall actively manage the property at

least an average of twenty (20) hours per week. Income from rental property will

be considered as unearned income if the adult caretaker(s) or teen parent(s) are

not actively managing the property an average of at least twenty (20) hours per

week. Rental income, as self-employment or as unearned income, may be

averaged over a twelve (12) month period to determine monthly income. Income

from jointly owned property shall be considered as a percentage at least equal to

the percentage of ownership or, if receiving more than percentage of ownership,

the actual amount received.

For cases where a change in the monthly income amount can be anticipated with

reasonable certainty, such as with Social Security cost-of-living increases or

other similar benefit increases, the expected amount shall be considered in

arriving at countable monthly income for the month received.

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tual amount received.

For cases where a change in the monthly income amount can be anticipated with

reasonable certainty, such as with Social Security cost-of-living increases or

other similar benefit increases, the expected amount shall be considered in

arriving at countable monthly income for the month received.

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Income inclusions and exclusions (rule sections 3.111(I) and (J)) shall be used in

income calculations.

Irregular child support income, not including lump sum payments, may be

averaged over a period of time up to twelve (12) months in order to calculate

household income.

Non-recurring lump sum payments, including lump sum child support payments,

may be included as income in the month received or averaged over a twelve (12)

month period, whichever is most beneficial for the recipient.

Income Verification at Application and Re-determination

Earned Income

For ongoing employment, income received during the prior thirty (30) day

period shall be used in determining eligibility unless, on a case-by-case

basis, the prior thirty (30) day period does not provide an accurate

indication of anticipated income, in which case, a county can require

verification of up to twelve (12) of the most recent months of income to

determine a monthly average. The adult caretaker(s) or teen parent(s)

may also provide verification of up to twelve (12) of the most recent

months of income if they choose to do so if such verification more

accurately reflects a household’s current income level.

For employment that has begun or changed within the last sixty (60)

days, a new employment verification letter may be used.

For self-employment income the adult caretaker or teen parent shall

submit documentation listing his/her income and work-related expenses

for the prior thirty (30) day period

oose to do so if such verification more

accurately reflects a household’s current income level.

For employment that has begun or changed within the last sixty (60)

days, a new employment verification letter may be used.

For self-employment income the adult caretaker or teen parent shall

submit documentation listing his/her income and work-related expenses

for the prior thirty (30) day period. On a case-by-case basis, if the prior

thirty (30) day period does not provide an accurate indication of

anticipated income, a county can require verification of up to twelve (12)

of the most recent months of income and expenses to determine a

monthly average. The adult caretaker(s) or teen parent(s) may also

provide verification of up to twelve (12) of the most recent months of

income and expenses if they choose to do so if such verification more

accurately reflects a household’s current income level. The county shall

obtain verification of all expenses from the adult caretaker(s) or teen

parent(s) or they will not be considered. The adult caretaker(s) or teen

parent(s) shall submit documentation listing his/her income and work-

related expenses to the county.

Unearned Income

Unearned income received during the prior thirty (30) day period shall be used in

determining eligibility unless, on a case-by-case basis, the prior thirty (30) day

period does not provide an accurate indication of anticipated income, in which

case, a county can require verification of up to twelve (12) of the most recent

months of income to determine a monthly average. The adult caretaker(s) or teen

parent(s) may choose to also provide verification of up to twelve (12) of the most

recent months of income if such verification more accurately reflects a

household’s current income level.

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ification of up to twelve (12) of the most recent

months of income to determine a monthly average. The adult caretaker(s) or teen

parent(s) may choose to also provide verification of up to twelve (12) of the most

recent months of income if such verification more accurately reflects a

household’s current income level.

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Adult caretakers or teen parents shall self-declare that their liquid and non-liquid

assets do not exceed one million dollars. If assets exceed one million dollars the

household is ineligible for CCCAP.

If written documentation is not available at time of eligibility determination, verbal

verification from the employer or other person issuing the payment may be

obtained. Counties shall document the verbal verification in the case file to

include the date that the information was received, who provided the information,

and a contact phone number.

If income is not verified

At application

If verifications are not returned within the fifteen (15) day noticing

period the application will be denied.

If all verification has not been submitted within sixty (60)

calendar-days of the application date then the county shall

require a new application.

At re-determination, if all verifications are not received within the fifteen

(15) day noticing period, the CCCAP case will be closed.

Income Inclusions

Each of the following are considered countable income and are taken into consideration for eligibility for

child care.

Gross earnings, salary, armed forces pay (including but not limited to basic pay, basic

assistance for housing (BAH) and basic assistance for subsistence (BAS), hazard duty

pay, and separation pay), commissions, tips, and cash bonuses are counted before

deductions are made for taxes, bonds, pensions, union dues and similar deductions

are taken into consideration for eligibility for

child care.

Gross earnings, salary, armed forces pay (including but not limited to basic pay, basic

assistance for housing (BAH) and basic assistance for subsistence (BAS), hazard duty

pay, and separation pay), commissions, tips, and cash bonuses are counted before

deductions are made for taxes, bonds, pensions, union dues and similar deductions. If

child care is provided for an employment activity, then gross wages divided by the

number of hours worked shall equal at least the current federal minimum wage.

Taxable gross income (declared gross income minus verified business expenses from

one’s own business, professional enterprise, or partnership) from non-farm self-

employment.

These verified business expenses include, but are not limited to:

The rent of business premises;

Wholesale cost of merchandise;

Utilities;

Taxes;

Mileage expense for business purposes only;

Labor; and

Upkeep of necessary equipment.

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The following are not allowed as business expenses from self-employment:

Depreciation of equipment;

The cost of and payment on the principal of loans for capital asset or

durable goods; and

Personal expenses such as personal income tax payments, lunches, and

transportation to and from work.

If child care is provided for a self-employment activity, then taxable gross wages

divided by the number of hours worked shall equal at least the current federal

minimum wage. To determine a valid monthly income taxable gross income may

be averaged for a period of up to twelve (12) months.

Taxable gross income (gross receipts minus operating expenses from the operation of a

farm by a person on their own account, as an owner, renter, or tenant farming) from farm

self-employment.

ded by the number of hours worked shall equal at least the current federal

minimum wage. To determine a valid monthly income taxable gross income may

be averaged for a period of up to twelve (12) months.

Taxable gross income (gross receipts minus operating expenses from the operation of a

farm by a person on their own account, as an owner, renter, or tenant farming) from farm

self-employment.

Gross receipts include, but are not limited to:

The value of all products sold;

Government crop loans;

Money received from the rental of farm equipment and/or farm land to

others; and

Incidental receipts from the sale of wood, sand, gravel, and similar items.

Operating expenses include, but are not limited to:

Cost of feed, fertilizer, seed, and other farming supplies;

Cash wages paid to farmhands;

Cash rent;

Interest on farm mortgages;

Farm building repairs; and

Farm taxes (not state and federal income taxes).

The value of fuel, food, or other farm products used for family living is not

included as part of net income. If child care is provided for an employment

activity, then taxable gross wages divided by the number of hours worked shall

equal at least the current federal minimum wage. To determine a valid monthly

income, taxable gross income may be averaged for a period of up to twelve (12)

months. For all other cases where receipt of income is reasonably certain but the

monthly amount is expected to fluctuate, a period of up to twelve (12) months

shall be used to arrive at an average monthly amount.

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determine a valid monthly

income, taxable gross income may be averaged for a period of up to twelve (12)

months. For all other cases where receipt of income is reasonably certain but the

monthly amount is expected to fluctuate, a period of up to twelve (12) months

shall be used to arrive at an average monthly amount.

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An in-kind benefit is any gain or benefit received by the adult caretaker(s) or teen

parent(s) as compensation for employment, which is not in the form of money such as

meals, clothing, public housing, or produce from a garden. A dollar amount must be

established for this benefit, and it must be counted as other income. The dollar amount is

based on the cost or fair market value.

Vendor payments are money payments that are not payable directly to an adult caretaker

or teen parent but are paid to a third party for a household expense and are countable

when the person or organization making the payment on behalf of a household is using

funds that otherwise would need to be paid to the adult caretaker(s) or teen parent(s) and

are part of the compensation for employment.

Railroad retirement insurance

Veterans Payments

Retirement or pension payments paid by defense finance and accounting

services (DFAS) to retired members of the Armed Forces;

Pension payments paid by the Veteran’s Administration to disabled members of

the Armed Forces or to survivors of deceased veterans;

Subsistence allowances paid to veterans through the GI bill for education and on-

the-job training; and

“Refunds” paid to veterans as GI insurance premiums.

Pensions and annuities (minus the amount deducted for penalties, if early payouts are

received from these accounts)

Retirement benefit payments;

401(k) payments;

IRA payments;

Pension payments; or

Any other payment from an account meant to provide for a retired person or their

survivors.

Dividends

10.

Interest on savings or bonds

” paid to veterans as GI insurance premiums.

Pensions and annuities (minus the amount deducted for penalties, if early payouts are

received from these accounts)

Retirement benefit payments;

401(k) payments;

IRA payments;

Pension payments; or

Any other payment from an account meant to provide for a retired person or their

survivors.

Dividends

10.

Interest on savings or bonds

11.

Income from estates or trusts

12.

Net rental income

13.

Royalties

14.

Dividends from stockholders

15.

Memberships in association

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16.

Periodic receipts from estates or trust funds

17.

Net income from rental of a house, store, or other property to others

18.

Receipts from boarders or lodgers

19.

Net royalties

20.

Inheritance, gifts, and prizes

21.

Proceeds of a life insurance policy, minus the amount expended by the beneficiary for the

purpose of the insured individual's last illness and burial, which are not covered by other

benefits

22.

Proceeds of a health insurance policy or personal injury lawsuit to the extent that they

exceed the amount to be expended or shall be expended for medical care

23.

Strike benefits

24.

Lease bonuses and royalties (e.g., oil and mineral)

25.

Social Security pensions, survivor's benefits and permanent disability insurance

payments made prior to deductions for medical insurance

26.

Unemployment insurance benefits

27.

Worker's compensation received for injuries incurred at work

28.

Maintenance payments made by an ex-spouse as a result of dissolution of a marriage

29.

Child support payments

30.

Military allotments

31.

Workforce innovation opportunity act (WIOA) wages earned in work experience or on the-

job training

32.

Earned AmeriCorps income includes government payments from agricultural stabilization

and conservation service and wages of AmeriCorps volunteers in service to America

(vista) workers. Vista payments are excluded if the client was receiving CCCAP when

they joined vista

Military allotments

31.

Workforce innovation opportunity act (WIOA) wages earned in work experience or on the-

job training

32.

Earned AmeriCorps income includes government payments from agricultural stabilization

and conservation service and wages of AmeriCorps volunteers in service to America

(vista) workers. Vista payments are excluded if the client was receiving CCCAP when

they joined vista. If the client was not receiving CCCAP when they joined vista, the vista

payments shall count as earned income.

33.

CARES payments – refugee payments from Refugee Services

Income Exclusions

Each of the following are not considered countable income and are not taken into consideration for

eligibility for child care.

Earnings of a child in the household when not a teen parent

Supplemental Security Income (SSI) under Title XVI

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Colorado Child Care Assistance Program

Any payment made from the Agent Orange Settlement Fund, pursuant to P.L. No.

101201

Nutrition related public assistance

The value of Food Assistance benefits (SNAP)

Benefits received under title VII, Nutrition Program for the Elderly, of The Older

Americans Act (42 U.S.C. 3030A)

The value of supplemental food assistance received under the Special Food

Services Program for Children provided for in the National School Lunch Act and

under the Child Nutrition Act

Benefits received from the Special Supplemental Food Program for Women,

Infants and Children (WIC)

Payments received under Title Il of the Uniform Relocation Assistance and Real Property

Acquisition Policies Act

Experimental Housing Allowance Program (EHAP) payments made by HUD under

Section 23 of the U.S. Housing Act

Payments made from Indian judgment funds and tribal funds held in trust by the

Secretary of the Interior and/or distributed per capita

Distributions from a native corporation formed pursuant to the Alaska Native Claims

Settlement Act (ANCSA)

Real Property

Acquisition Policies Act

Experimental Housing Allowance Program (EHAP) payments made by HUD under

Section 23 of the U.S. Housing Act

Payments made from Indian judgment funds and tribal funds held in trust by the

Secretary of the Interior and/or distributed per capita

Distributions from a native corporation formed pursuant to the Alaska Native Claims

Settlement Act (ANCSA)

Major disaster and emergency assistance provided to individuals and families, and

comparable disaster assistance provided by states, local governments, and disaster

assistance organizations

10.

Payments received from the county or state for providing foster care, kinship care, or for

an adoption subsidy

11.

Payments to volunteers serving as foster grandparents, senior health aides, or senior

companions, and to persons serving in the Service Corps of Retired Executives (SCORE)

and Active Corps of Executives (ACE) and any other program under Title I (VISTA) when

the value of all such payments adjusted to reflect the number of hours such volunteers

are serving is not equivalent to or greater than the minimum wage, and Title II and III of

the Domestic Volunteer Services Act

12.

Low-Income Energy Assistance Program (LEAP) benefits

13.

Social security benefit payments and the accrued amount thereof to a recipient when an

individual plan for self-care and/or self-support has been developed

14.

Earned Income Tax Credit (EIC) payments

15.

Monies received pursuant to the “Civil Liberties Act of 1988,” P.L. No. 100-383 (by

eligible persons of Japanese ancestry or certain specified survivors, and certain eligible

Aleuts)

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recipient when an

individual plan for self-care and/or self-support has been developed

14.

Earned Income Tax Credit (EIC) payments

15.

Monies received pursuant to the “Civil Liberties Act of 1988,” P.L. No. 100-383 (by

eligible persons of Japanese ancestry or certain specified survivors, and certain eligible

Aleuts)

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16.

Any grant or loan to any undergraduate student for educational purposes made or

insured under any programs administered by the Commissioner of Education (Basic

Educational Opportunity Grants, Supplementary Educational Opportunity Grants,

National Direct Student Loans, and Guaranteed Student Loans); Pell Grant Program, the

PLUS Program, the Byrd Honor Scholarship programs, and the College Work Study

Program

17.

Training allowances granted by Workforce Investment Act (WIA) to enable any individual,

whether dependent child or caretaker relative, to participate in a training program are

exempt

18.

Payments received from the youth incentive entitlement pilot projects, the youth

community conservation and improvement projects, and the youth employment and

training programs under the Youth Employment and Demonstration Project Act

19.

Any portion of educational loans, scholarships, and grants obtained and used under

conditions that preclude their use for current living costs and that are earmarked for

education

20.

Financial assistance received under the Carl D. Perkins Vocational and Applied

Technology Education Act that is made available for attendance costs. Attendance costs

include: tuition, fees, rental or purchase of equipment, materials, supplies, transportation,

dependent care and miscellaneous personal expenses

21.

Any money received from the Radiation Exposure Compensation Trust Fund, pursuant to

Public Law No. 101-426 as amended by Public Law No. 101-510

22.

Resettlement and Placement (R & P) vendor payments for refugees

23.

Supportive service payments under the Colorado Works Program

al or purchase of equipment, materials, supplies, transportation,

dependent care and miscellaneous personal expenses

21.

Any money received from the Radiation Exposure Compensation Trust Fund, pursuant to

Public Law No. 101-426 as amended by Public Law No. 101-510

22.

Resettlement and Placement (R & P) vendor payments for refugees

23.

Supportive service payments under the Colorado Works Program

24.

Home Care Allowance under adult categories of assistance

25.

Loans from private individuals as well as commercial institutions

26.

Public cash assistance grants including Old Age Pension (OAP), Aid to the Needy

Disabled (AND), and Temporary Assistance to Needy Families (TANF)/Colorado Works

27.

Reimbursements for expenses paid related to a settlement or lawsuit

28.

Irregular income in the certification period that totals less than ninety dollars ($90) in any

calendar quarter, such as slight fluctuations in regular monthly income and/or that which

is received too infrequently or irregularly to be reasonably anticipated

29.

Income received for participation in grant funded research studies on early childhood

development

Income Adjustments

Verified court-ordered child support payments for children not living in the household

shall be deducted prior to applying the monthly gross income to the maximum gross

monthly income guidelines and when calculating parent fees. To qualify for the

adjustment, the child support shall be:

Court ordered and paid; and

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Verified court-ordered child support payments for children not living in the household

shall be deducted prior to applying the monthly gross income to the maximum gross

monthly income guidelines and when calculating parent fees. To qualify for the

adjustment, the child support shall be:

Court ordered and paid; and

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For a current monthly support order (not including arrears).

In order to be considered verified:

There shall be verification that payments are court ordered and actually paid;

Court ordered payments deducted shall be for current child support payments;

and

Such verification shall be made at the time of initial approval of eligibility for

services and at the time of each re-determination of eligibility.

3.112

ADULT CARETAKER OR TEEN PARENT RESPONSIBILITIES

Primary adult caretaker(s) or teen parent(s) must sign the application/re-determination form along

with providing verification of income to determine eligibility.

Adult caretaker(s) or teen parent(s) agree to pay the parent fee listed on the child care

authorization notice and understand that it is due to the child care provider in the month that care

is received.

Adult caretaker(s) or teen parent(s) must report and verify changes to income in writing within ten

(10) calendar days of the change, only if the household's income exceeds eighty-five percent

(85%) of the State median income. Also, if the adult caretaker(s) or teen parent(s) are no longer

in their qualifying low-income eligible activity, this is considered to be a temporary cessation of

activity and must be reported in writing within four (4) calendar weeks. This does not include a

temporary break in low-income eligible activity such as a temporary job loss from the qualifying

eligible activity or temporary change in participation in a training or education activity where the

individual remains employed, self-employed, or enrolled in training or education

a temporary cessation of

activity and must be reported in writing within four (4) calendar weeks. This does not include a

temporary break in low-income eligible activity such as a temporary job loss from the qualifying

eligible activity or temporary change in participation in a training or education activity where the

individual remains employed, self-employed, or enrolled in training or education. A temporary

break includes but is not limited to:

Any interruption in work for a seasonal worker who is not working between regular

industry work seasons;

Any temporary absence from low-income eligible activities including employment, self-

employment, education, and/or training activity due to extended verified medical leave;

Any temporary absence from low-income eligible activities including employment, self-

employment, education, and/or training activity due to verified maternity/paternity leave;

Any temporary absence from an education or training activity due to holidays or

scheduled breaks.

Adult caretaker(s) or teen parent(s) must provide the county department a copy of their child’s

immunization record indicating that the child is age-appropriately immunized or have a religious

or medical exemption for all children who receive child care from qualified exempt child care

providers not related to the children, where care is provided outside of the child’s home, and the

children are not school age. (see sections 25-4-902 and 25-4-908, C.R.S., for exemption

requirements

Adult caretaker(s) or teen parent(s) must report changes in child care providers prior to the

change.

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pt child care

providers not related to the children, where care is provided outside of the child’s home, and the

children are not school age. (see sections 25-4-902 and 25-4-908, C.R.S., for exemption

requirements

Adult caretaker(s) or teen parent(s) must report changes in child care providers prior to the

change.

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All adult caretaker(s) or teen parent(s) must provide verification of their schedule related to their

low-income eligible activity only at application and/or re-determination when non-traditional care

hours are requested.

The primary adult caretaker(s) or teen parent(s) must verify citizenship status, age, and identity of

the child(ren) for whom care is requested, in accordance with rule section 3.111I(2)(b). If the

county determines that the adult caretaker or teen parent’s declaration on the application or

redetermination form is inconsistent, the adult caretaker or teen parent will be required to provide

verification of what has been determined to be inconsistent.

When a child care case has closed and not more than thirty (30) days have passed from date of

closure; the adult caretaker(s) or teen parent(s) may provide the verification needed to correct the

reason for closure. If the household is determined to be eligible, services may resume as of the

date the verification was received by the county, despite a gap in services. The adult caretaker(s)

or teen parent(s) would be responsible for payment during the gap in service.

Adult caretaker(s) or teen parent(s) shall not share their individual attendance credentials with the

child care provider at any time or they may be subject to disqualification per rule section 3.133(B).

Adult caretaker(s) or teen parent(s) must use the Attendance Tracking System (ATS) to check

children in and out for the days of care authorized and attended unless the child care provider

has been granted an exemption by the Department

not share their individual attendance credentials with the

child care provider at any time or they may be subject to disqualification per rule section 3.133(B).

Adult caretaker(s) or teen parent(s) must use the Attendance Tracking System (ATS) to check

children in and out for the days of care authorized and attended unless the child care provider

has been granted an exemption by the Department. Non-cooperation with the use of the ATS

may result in case closure and/or non-payment of the child care benefits as defined by county

policy.

3.113

LOW-INCOME CHILD CARE RE-DETERMINATION

The re-determination process shall be conducted no earlier than every twelve (12) months. The

Department-prescribed re-determination form must be mailed to households at least forty-five

(45) calendar-days prior to the re-determination due date. Adult caretaker(s) or teen parent(s)

must complete and return to Child Care staff by the re-determination due date. Adult caretaker(s)

or teen parent(s) who do not return eligibility re-determination forms and all required verification

may not be eligible for child care benefits.

Employed and self-employed adult caretaker(s) or teen parent(s) shall submit

documentation of the following:

Earned income

For ongoing employment, income received during the prior thirty (30) day

period shall be used in determining eligibility unless, on a case-by-case

basis, the prior thirty (30) day period does not provide an accurate

indication of anticipated income, in which case, a county can require

verification of up to twelve (12) of the most recent months of income to

determine a monthly average. The adult caretaker(s) or teen parent(s)

may also provide verification of up to twelve (12) of the most recent

months of income if he/she chooses to do so if such verification more

accurately reflects a household’s current income level.

For employment that has begun or changed within the last sixty (60)

days, a new employment verification letter may be used.

come to

determine a monthly average. The adult caretaker(s) or teen parent(s)

may also provide verification of up to twelve (12) of the most recent

months of income if he/she chooses to do so if such verification more

accurately reflects a household’s current income level.

For employment that has begun or changed within the last sixty (60)

days, a new employment verification letter may be used.

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For self-employment income the adult caretaker or teen parent must

submit documentation listing his/her income and verification of work-

related expenses for the prior thirty (30) day period. On a case-by-case

basis, if the prior thirty (30) day period does not provide an accurate

indication of anticipated income, a county can require verification of up to

twelve (12) of the most recent months of income and expenses to

determine a monthly average. An adult caretaker or teen parent may

also provide verification of up to twelve (12) of the most recent months of

income and expenses if he/she chooses to do so if such verification

more accurately reflects a household’s current income level. All

expenses shall be verified or they will not be allowed.

Unearned income received during the prior thirty (30) day period must be used in

determining eligibility unless, on a case-by-case basis, the prior thirty (30) day

period does not provide an accurate indication of anticipated income, in which

case, a county can require verification of up to twelve (12) of the most recent

months of income to determine a monthly average. The adult caretaker(s) or teen

parent(s) may also provide verification of up to twelve (12) of the most recent

months of income if he/she chooses to do so if such verification more accurately

reflects a household’s current income level.

of anticipated income, in which

case, a county can require verification of up to twelve (12) of the most recent

months of income to determine a monthly average. The adult caretaker(s) or teen

parent(s) may also provide verification of up to twelve (12) of the most recent

months of income if he/she chooses to do so if such verification more accurately

reflects a household’s current income level.

All adult caretaker(s) or teen parent(s) must provide verification of their schedule

related to their low-income eligible activity only at application and/or

redetermination and only when non-traditional care hours are requested.

At application and re-determination, adult caretakers or teen parents must self-

declare that their liquid and non-liquid assets do not exceed one million dollars. If

assets exceed one million dollars the household is ineligible for CCCAP.

Adult caretaker(s) or teen parent(s) in training must submit documentation from the

training institution which verifies school schedule (only if reported at application or

redetermination and non-traditional care hours are requested), and verifies current

student status.

Adult caretaker(s) or teen parent(s) must provide the county department with up-to-date

immunization records indicating age-appropriate immunizations or a religious or medical

exemption age (see sections 25-4-902 and 25-4-908, C.R.S., for exemption

requirements) for child(ren) who receive child care from qualified exempt child care

providers not related to the child(ren), where care is provided outside of the child’s home

and the child(ren) are not school.

If written documentation is not available at time of eligibility determination, verbal

verification from collateral contacts such as the employer or other person issuing the

payment may be obtained. Counties shall document the collateral contact verification in

the case file to include the date that the information was received, who provided the

information, and a contact phone number

t school.

If written documentation is not available at time of eligibility determination, verbal

verification from collateral contacts such as the employer or other person issuing the

payment may be obtained. Counties shall document the collateral contact verification in

the case file to include the date that the information was received, who provided the

information, and a contact phone number. Acceptable collateral contacts include but are

not limited to:

Employers;

Landlords;

Social/migrant service agencies; and

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Colorado Child Care Assistance Program

Medical providers who can be expected to provide accurate third party

verification.

Parent fees shall be reviewed at re-determination. An adjusted parent fee will be based on an

average of at least the past thirty (30) days gross income or a best estimate of anticipated income

in the event of new employment. Unless, on a case-by-case basis, the prior thirty (30) day period

does not provide an accurate indication of anticipated income, in which case a county can require

evidence of up to twelve (12) of the most recent months of income. The adult caretaker(s) or teen

parent(s) may also provide evidence of up to twelve (12) of the most recent months of income if

they choose to do so if such evidence more accurately reflects the adult caretaker or teen

parent’s current income level. The fee change shall be effective the first full calendar month after

the change is reported and verified, and timely written notice is provided.

For adult caretaker(s) or teen parent(s) whose children are enrolled in Head Start or Early Head

Start, counties must extend re-determination of eligibility to annually coincide with the Head Start

or Early Head Start program schedule. These households are still responsible for notifying the

county of any changes that may impact eligibility.

3.114

TERMINATION OF LOW-INCOME CHILD CARE SERVICES

For adult caretaker(s) or teen parent(s) whose children are enrolled in Head Start or Early Head

Start, counties must extend re-determination of eligibility to annually coincide with the Head Start

or Early Head Start program schedule. These households are still responsible for notifying the

county of any changes that may impact eligibility.

3.114

TERMINATION OF LOW-INCOME CHILD CARE SERVICES

County departments must terminate child care authorizations and cases during the eligibility

period for any of the following eligibility-related reasons:

Household income exceeds eighty-five percent (85%) of state median income as outlined

in rule section 3.111(H)(2) during eligibility period;

Adult caretaker(s) or teen parent(s) is no longer a resident of the state;

Adult caretaker(s) or teen parent(s) is not involved in a low-income eligible activity and

their job search period has expired;

Adult caretaker(s) or teen parent(s) who are employed or self-employed and do not meet

federal minimum wage requirements outlined in rule section 3.111(G) are not considered

to be in a low-income eligible activity;

If the child has had twenty-two (22) or more unexplained absences from authorized care

within a thirty (30) day period and two (2) failed documented attempts to contact the adult

caretaker or teen parent have been made. The thirty (30) day period must account for

temporary breaks or reported breaks in care; or

The adult caretaker(s) or teen parent(s) has been disqualified due to a founded

Intentional Program Violation.

Child care authorizations and/or cases must be terminated for the following eligibility-related

reasons at re-determination only:

Eligible child exceeds age limits;

Adult caretaker(s) or teen parent(s) did not pay parent fees, an acceptable payment

schedule has not been worked out between the child care provider(s) and adult

caretaker(s) or teen parent(s), or the adult caretaker(s) or teen parent(s) has/have not

followed through with the payment schedule;

ollowing eligibility-related

reasons at re-determination only:

Eligible child exceeds age limits;

Adult caretaker(s) or teen parent(s) did not pay parent fees, an acceptable payment

schedule has not been worked out between the child care provider(s) and adult

caretaker(s) or teen parent(s), or the adult caretaker(s) or teen parent(s) has/have not

followed through with the payment schedule;

Adult caretaker(s) or teen parent(s) exceeds time limited low-income eligible activity time

limits;

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Colorado Child Care Assistance Program

Adult caretaker(s) or teen parent(s) fails to comply with re-determination requirements;

Adult caretaker(s) or teen parent(s) is not participating in a low-income eligible activity;

Adult caretaker(s) or teen parent(s) has become a participant in Colorado Works;

Adult caretaker(s) or teen parent(s) did not submit required immunization records;

Adult caretaker(s) or teen parent(s) is/are no longer a resident of the county or state;

Adult caretaker(s) or teen parent(s) do not meet federal minimum wage requirement for

employment or self-employment and are not considered to be in a low-income eligible

activity;

10.

Household income exceeds eighty-five percent (85%) of State median income as outlined

in rule section 3.111(H)(1); or

11.

If the child has had twenty-two (22) or more unexplained absences from authorized care

within thirty (30) days of the re-determination date and two (2) failed documented

attempts to contact the adult caretaker or teen parent have been made. The thirty (30)

day period must account for temporary breaks or reported breaks in care.

Reason for termination must be documented on the Department-prescribed closure form. A copy

of the form must be mailed via postal service; emailed or delivered by other electronic delivery

systems; faxed; or hand-delivered to the primary adult caretaker or teen parent and to the child

care provider.

made. The thirty (30)

day period must account for temporary breaks or reported breaks in care.

Reason for termination must be documented on the Department-prescribed closure form. A copy

of the form must be mailed via postal service; emailed or delivered by other electronic delivery

systems; faxed; or hand-delivered to the primary adult caretaker or teen parent and to the child

care provider.

Upon termination from the child care program, the adult caretaker(s) or teen parent(s) will have

thirty (30) days from the effective date of closure to correct or provide the information without

having to reapply for benefits. Upon correcting or providing the information, eligibility will continue

as of the date the missing information was provided to the county. Parent fees will be based on

the previous amount specified until prior notice is provided of changes to future parent fees.

Nothing in this rule section shall preclude an adult caretaker(s) or teen parent(s) from voluntarily

withdrawing from the Low-Income program.

3.115

COLORADO WORKS CHILD CARE

Adult caretakers or teen parents who are approved for Colorado Works and are determined work

eligible per Colorado Works rule (9 CCR 2503-6), incorporated by reference in rule section

3.103(CC) are eligible to receive Colorado Works Child Care for at least twelve (12) months

unless the adult caretaker or teen parent has been determined eligible for transition to Low-

Income Child Care prior to the end of the twelve (12) month period.

The Department-prescribed Colorado Works Child Care Referral Form shall be completed by the

county Colorado Works worker and provided to the county child care technician to process in

CHATS within five (5) business days of receipt and maintained in the child care case file as

follows:

When a household is determined eligible for Colorado Works Child Care;

When there are changes in household composition;

To continue care beyond the end of each twelve (12) month period;

eted by the

county Colorado Works worker and provided to the county child care technician to process in

CHATS within five (5) business days of receipt and maintained in the child care case file as

follows:

When a household is determined eligible for Colorado Works Child Care;

When there are changes in household composition;

To continue care beyond the end of each twelve (12) month period;

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When a household is no longer eligible for Colorado Works, at which time the household

shall be transitioned to Low-Income Child Care per rule section 3.117; and/or

When a household’s Colorado Works case is transitioned to another county.

Adult caretakers or teen parents that are not determined work eligible per Colorado Works rule (9

CCR 2503-6), incorporated by reference in rule section 3.103(CC), who are caring for children

who are receiving basic cash assistance through the Colorado Works Program may be eligible for

Low-Income Child Care if the adult caretaker or teen parent is not a part of the Colorado Works

assistance unit and they meet all other low-income program criteria.

3.116

ELIGIBILITY FOR COLORADO WORKS CHILD CARE

Adult caretakers or teen parents that have been determined eligible for Colorado Works, have

entered into a current individualized plan, are participating in allowable work activities as defined

in Colorado Works rules (9 CCR 2503-6), incorporated by reference in rule section 3.103(CC),

and have been referred for child care by the county Colorado Works worker will be considered to

be participating in an eligible activity and must receive Colorado Works Child Care for at least

twelve (12) months unless the adult caretaker or teen parent transitions to Low-Income Child

Care prior to the end of the twelve (12) month period.

Colorado Works Child Care cases must be authorized for a minimum of twelve (12) months

based on the child's need for care.

orker will be considered to

be participating in an eligible activity and must receive Colorado Works Child Care for at least

twelve (12) months unless the adult caretaker or teen parent transitions to Low-Income Child

Care prior to the end of the twelve (12) month period.

Colorado Works Child Care cases must be authorized for a minimum of twelve (12) months

based on the child's need for care.

Upon receipt of a referral at the following times, only earned income that is reported and verified

by the county Colorado Works worker will be considered countable income for Colorado Works

Child Care cases:

When a household is initially determined eligible for Colorado Works Child Care; and/or

When care is continued beyond the end of each twelve (12) month period.

The child care schedule shall be determined and shared by the county Colorado Works worker on

the Department-prescribed Colorado Works Child Care Referral Form.

County residency shall be verified by the county Colorado Works Program.

Citizenship, age, and identity of the child(ren) for whom care is requested are verified by the

county Colorado Works Program. The Colorado Works Child Care Referral serves as verification

of citizenship, age, and identity, for CCCAP eligibility and the referral must be maintained in the

child care case file.

Verification of immunization or religious or medical exemption (see sections 25-4-902 and 25-4-

908, C.R.S., for exemption requirements) must be provided to the child care technician for

child(ren) who receive child care from qualified exempt child care providers not related to the

child(ren), where care is provided outside of the child’s home and the child(ren) are not school

age . The immunization verification must be maintained in the child care case file.

Counties that provide Colorado Works Child Care for households approved for Colorado Works

state diversions require the same eligibility as outlined in this rule section.

xempt child care providers not related to the

child(ren), where care is provided outside of the child’s home and the child(ren) are not school

age . The immunization verification must be maintained in the child care case file.

Counties that provide Colorado Works Child Care for households approved for Colorado Works

state diversions require the same eligibility as outlined in this rule section.

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The county Colorado Works worker must notify the child care technician in writing of changes to

the level of child care services. Decreases in child care services must only be acted upon if it is at

the request of the adult caretaker or teen parent. If the county Colorado Works worker processes

the child care case, written verification is not required but changes must be clearly documented in

CHATS.

The adult caretaker or teen parent or the county Colorado Works worker must report a change in

child care provider to the child care technician prior to the change.

The county child care technician must advise adult caretaker(s) or teen parent(s) who are

receiving Colorado Works Child Care of their responsibilities in writing via the Department’s Client

Responsibilities Agreement at the time of the initial referral.

If the adult caretaker or teen parent moves out of the county in which they are actively receiving

Colorado Works Child Care during the twelve (12) month period:

The originating county child care staff shall notify the receiving county within ten (10)

business days of being notified that the adult caretaker or teen parent has moved.

Upon receipt of notification from the originating county, the receiving county shall, at a

minimum, initiate or maintain the Colorado Works Child Care case for the remainder of

the twelve (12) month period

) month period:

The originating county child care staff shall notify the receiving county within ten (10)

business days of being notified that the adult caretaker or teen parent has moved.

Upon receipt of notification from the originating county, the receiving county shall, at a

minimum, initiate or maintain the Colorado Works Child Care case for the remainder of

the twelve (12) month period.

3.117

TRANSITION OFF COLORADO WORKS CHILD CARE

Counties shall transition households that are no longer eligible for the Colorado Works Program and are

participating in a low-income eligible activity as defined in rule section 3.103(PP) to Low-Income Child

Care without requiring the household to complete the low-income child care application. The household’s

eligibility shall be re-determined no earlier than twelve (12) months after the transition as outlined in rule

section 3.113.

A household that is no longer eligible for the Colorado Works Program shall not be automatically

transitioned to Low-Income Child Care if any of the following conditions apply. If a household is

not transitioned to Low-Income Child Care for any of the conditions below, the county shall

provide timely written notice to the primary adult caretaker or teen parent.

The household is ineligible for the Colorado Works Program due to an Intentional

Program Violation (IPV) as determined in Colorado Works rule (9 CCR 2503-6),

incorporated by reference in rule section 3.103(CC);

The household is ineligible for the Colorado Works Program and will be at an income

level that exceeds eighty-five percent (85%) of the State Median Income (SMI) as

outlined in rule section 3.111(H)(1); or

If the child has had twenty-two (22) or more unexplained absences from authorized care

within the last thirty (30) days prior to the household being determined ineligible for

Colorado Works and two (2) failed documented attempts to contact the adult caretaker or

teen parent have been made within the thirty (30) day period.

he State Median Income (SMI) as

outlined in rule section 3.111(H)(1); or

If the child has had twenty-two (22) or more unexplained absences from authorized care

within the last thirty (30) days prior to the household being determined ineligible for

Colorado Works and two (2) failed documented attempts to contact the adult caretaker or

teen parent have been made within the thirty (30) day period.

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Colorado Child Care Assistance Program

Households shall be determined eligible to transition to Low-Income Child Care based on the

information and verification that is provided to the child care technician by the county Colorado

Works worker upon receipt of the Department-prescribed Colorado Works Child Care Referral

Form. No additional verification shall be required until the household's twelve (12) month re-

determination for Low-Income Child Care. Child citizenship status, age, and identity must not be

re-verified at the time of the Low-Income Child Care re-determination if it was previously verified

using the Colorado Works Child Care Referral Form.

If a household becomes ineligible for Colorado Works while in a low-income eligible activity other

than job search as defined in rule section 3.103(OOO), the adult caretaker or teen parent shall be

transitioned to Low-Income Child Care. The household's eligibility shall be re-determined no

earlier than twelve (12) months after the transition as outlined in rule section 3.113.

If a household becomes ineligible for Colorado Works while participating in a job search activity or

is not in a low-income eligible activity as defined in rule section 3.103(PP), the adult caretaker or

teen parent shall be transitioned to Low-Income Child Care and entered into the Low-Income Job

Search activity for a minimum of thirteen (13) weeks.

ansition as outlined in rule section 3.113.

If a household becomes ineligible for Colorado Works while participating in a job search activity or

is not in a low-income eligible activity as defined in rule section 3.103(PP), the adult caretaker or

teen parent shall be transitioned to Low-Income Child Care and entered into the Low-Income Job

Search activity for a minimum of thirteen (13) weeks.

If the county Colorado Works worker reports an increase in household income at the time of

transition to Low-Income Child Care, the county child care technician shall document the income

increase in case comments but shall not act upon the change until the household's twelve (12)

month re-determination for Low-Income Child Care.

Parent fees for households that transition from Colorado Works to Low-Income Child Care must

not be assessed higher than what was determined at the most recent Colorado Works Child Care

referral. Parent fee revisions for child care during the twelve (12) month period may occur as

outlined in rule section 3.124(B).

Households that transition from Colorado Works to Low-Income Child Care must be authorized

for a minimum of twelve (12) months based on the child's need for care as long as the family

remains eligible for the Low-Income Child Care program.

Households that transition from Colorado Works to Low-Income Child Care are subject to the

Low-Income Child Care requirements outlined in rule section 3.110.

County child care staff shall advise adult caretaker(s) or teen parent(s) that are transitioned from

Colorado Works to Low-Income Child Care of their responsibilities in writing via the Department’s

Client Responsibilities Agreement at the time of transition.

tion from Colorado Works to Low-Income Child Care are subject to the

Low-Income Child Care requirements outlined in rule section 3.110.

County child care staff shall advise adult caretaker(s) or teen parent(s) that are transitioned from

Colorado Works to Low-Income Child Care of their responsibilities in writing via the Department’s

Client Responsibilities Agreement at the time of transition.

If at any time after being transitioned onto Low-Income Child Care the household is determined

eligible for Colorado Works, re-enters into a current individualized plan, and is participating in an

allowable work activity as defined in Colorado Works rule (9 CCR 2503-6), incorporated by

reference in rule section 3.103(CC), the household shall be transitioned back onto Colorado

Works Child Care upon receipt of the Colorado Works Child Care Referral Form.

3.118

PROTECTIVE SERVICES CHILD CARE

Protective services households refers to households in which child(ren) have been placed by the

county in foster home care, kinship foster home care, or non-certified kinship care, and have an

open child welfare case. At the option of the county, the county may provide protective services

child care utilizing Child Care Development Funds (CCDF) rather than Child Welfare funds.

The county worker must authorize protective services cases for a minimum of twelve (12) months

based on the child’s need for care and the funding source.

CODE OF COLORADO REGULATIONS

8 CCR 1403-1

Colorado Child Care Assistance Program

At the option of the county, the county may provide protective services

child care utilizing Child Care Development Funds (CCDF) rather than Child Welfare funds.

The county worker must authorize protective services cases for a minimum of twelve (12) months

based on the child’s need for care and the funding source.

CODE OF COLORADO REGULATIONS

8 CCR 1403-1

Colorado Child Care Assistance Program

Protective services child care is not twenty-four (24) hour care.

Child care services for school-age children during regular school hours shall be different from,

and cannot be substituted for, educational services that school districts are required to provide

under the Colorado Exceptional Children's Educational Act.

The Department-approved Protective Services Child Care Referral Form shall be completed by

the county Child Welfare worker and provided to the county child care technician to process in

CHATS within five (5) business days of receipt and maintained in the child care case file when

any of the following occur:

A household is determined eligible for Protective Services Child Care;

There are changes in household composition that affect eligibility or the need for

Protective Services Child Care;

There are changes in the child care schedule;

To continue care; or

A household is no longer eligible for or in need of Protective Services Child Care.

3.119

ELIGIBILITY FOR PROTECTIVE SERVICES HOUSEHOLDS (COUNTY OPTION)

Protective services households are considered a household of one for purposes of determining

income eligibility. The only countable income for a protective services household is the income

that is received by the child(ren) that have been placed in kinship or foster care. Child support

income shall not be included as income. Child support income is intercepted by the county child

welfare department.

Protective services households shall be allowed up to sixty (60) days to provide verification of the

child(ren)’s income.

le income for a protective services household is the income

that is received by the child(ren) that have been placed in kinship or foster care. Child support

income shall not be included as income. Child support income is intercepted by the county child

welfare department.

Protective services households shall be allowed up to sixty (60) days to provide verification of the

child(ren)’s income.

As determined by the Child Welfare worker, the income requirement for protective services

households may be waived on a case-by-case basis. If the income requirement is waived, it must

be documented in the child care case file.

Protective services households are not subject to low-income eligible activity requirements.

Protective services households are not subject to residency verification requirements. The county

with the open child welfare case shall be considered the county of residency.

Citizenship, age, and identity shall be verified by the Child Welfare worker. The signed Protective

Services Child Care Referral serves as verification of citizenship, age, and identity and must be

maintained in the child care case file. If the Child Welfare worker is unable to attest to having

verified the child’s citizenship status, age, and/or identity at the time of referral:

Protective services households must be allowed up to six (6) months to provide

verification of the child(ren)’s U.S. citizenship status and age;

Protective services households must be allowed up to six (6) months to provide

verification of the child(ren)’s identity; and,

CODE OF COLORADO REGULATIONS

8 CCR 1403-1

Colorado Child Care Assistance Program

and/or identity at the time of referral:

Protective services households must be allowed up to six (6) months to provide

verification of the child(ren)’s U.S. citizenship status and age;

Protective services households must be allowed up to six (6) months to provide

verification of the child(ren)’s identity; and,

CODE OF COLORADO REGULATIONS

8 CCR 1403-1

Colorado Child Care Assistance Program

If the Child Welfare worker cannot verify and attest to the child’s citizenship status, age,

or identity within six (6) months of the referral, the county must not provide child care

services for the child(ren) through the use of Protective Services Child Care.

Protective services households must be allowed up to sixty (60) days to provide verification of

immunization or religious or medical exemption (see sections 25-4-902 and 25-4-908, C.R.S., for

exemption requirements) if child care is provided by a qualified exempt child care provider not

related to the child where care is provided outside of the home.

If the child(ren) on the Protective Services Child Care case receives care from a licensed child

care provider, the county may reimburse the child care provider for additional absences and/or

holidays beyond what would be paid for a Low-Income, Colorado Works, or Child Welfare Child

Care case. The number of additional absences shall be paid in accordance with the Protective

Services Child Care policy set by the county and approved by the Department.

3.120

CHILD WELFARE CHILD CARE

Child Welfare Child Care is used as a temporary service to maintain children in their own homes

or in the least restrictive out-of-home care setting when there are no other child care options

available. This may include parents, non-certified kinship care, kinship foster care homes, and

foster care homes.

Child Welfare Child Care is not twenty-four (24) hour care.

CHILD WELFARE CHILD CARE

Child Welfare Child Care is used as a temporary service to maintain children in their own homes

or in the least restrictive out-of-home care setting when there are no other child care options

available. This may include parents, non-certified kinship care, kinship foster care homes, and

foster care homes.

Child Welfare Child Care is not twenty-four (24) hour care.

Child care services for school-age children during regular school hours shall be different from,

and cannot be substituted for, educational services that school districts are required to provide

under the Colorado Exceptional Children's Educational Act.

Eligibility for Child Welfare Child Care is determined on a case-by-case basis by the Child

Welfare division using the criteria outlined in Colorado Department of Human Services rules at 12

CCR 2509-4, rule section 7.302 (July 31, 2023), herein incorporated by reference. No later

editions or amendments are incorporated. These regulations are available at no cost from the

Colorado Department of Human Services, 1575 Sherman St., Denver, Colorado 80203, or at

https://www.sos.state.co.us/ccr. These regulations are also available for inspection and copying

at the Colorado Department of Early Childhood, 710 S. Ash Street, Bldg. C, Denver, Colorado

80246, during regular business hours.

Child Welfare Child Care households are not subject to residency verification requirements. The

county with the open child welfare case shall be considered the county of residency.

The county shall not provide Child Welfare Child Care utilizing the Child Care Development Fund.

3.121

ELIGIBILITY FOR FAMILIES EXPERIENCING HOMELESSNESS

Households shall meet the definition of families experiencing homelessness in rule section

3.103(YY), above.

to residency verification requirements. The

county with the open child welfare case shall be considered the county of residency.

The county shall not provide Child Welfare Child Care utilizing the Child Care Development Fund.

3.121

ELIGIBILITY FOR FAMILIES EXPERIENCING HOMELESSNESS

Households shall meet the definition of families experiencing homelessness in rule section

3.103(YY), above.

Households that meet the definition of “families experiencing homelessness” must be provided a

child care authorization during a stabilization period of at least sixty (60) consecutive calendar

days, within a twelve (12) month period, to allow the household the opportunity to submit

verification for ongoing child care benefits.

CODE OF COLORADO REGULATIONS

8 CCR 1403-1

Colorado Child Care Assistance Program

If verifications necessary to determine ongoing eligibility are received by the county within

the stabilization period, the household will continue to receive subsidized child care. If

verifications necessary to determine ongoing eligibility are not received by the county

within the stabilization period, the household will be determined ineligible and given

timely written notice of adverse action.

Subsidized care provided during the stabilization period is considered non-recoverable by

the county unless fraud has been established.

Eligible activity

The adult caretaker(s) or teen parent(s) is not required to participate in a low-

income eligible activity during the stabilization period.

If the adult caretaker(s) or teen parent(s) is participating in a low-income eligible

activity, they will have at least sixty (60) days to provide necessary verification.

Residency

The adult caretaker(s) or teen parent(s) shall self-declare residency during the

stabilization period by providing the location they are temporarily residing.

Counties shall identify the zip code of this location in CHATS.

t caretaker(s) or teen parent(s) is participating in a low-income eligible

activity, they will have at least sixty (60) days to provide necessary verification.

Residency

The adult caretaker(s) or teen parent(s) shall self-declare residency during the

stabilization period by providing the location they are temporarily residing.

Counties shall identify the zip code of this location in CHATS.

The adult caretaker(s) or teen parent(s) may provide a mailing address or the

county shall use general delivery or the county office address for client

correspondence.

The adult caretaker(s) or teen parent(s) may self-declare citizenship, age, and identity of

the child(ren) during the stabilization period.

A child’s citizenship status, age, and identity are considered verified at the end of

the stabilization period if the complete application includes the child’s age and

citizenship status and is signed attesting to the child’s identity unless the county

determines that the declaration of citizenship, age, and/or identity is inconsistent.

The county must request additional verification at the end of the stabilization

period if the adult caretaker or teen parent’s declaration is determined to be

inconsistent based on the following guidelines:

If the claim of citizenship, age, and/or identity is inconsistent with

statements made by the adult caretaker or teen parent, or with other

information on the application, or on previous applications;

If the claim of citizenship, age, and/or identity is inconsistent with the

documentation provided by the adult caretaker or teen parent; and/or,

If the claim of citizenship, age, and/or identity was previously received

from another source such as another public assistance program

including Colorado Works, the Supplemental Nutrition Assistance

Program (SNAP), or Medicaid, and the claim is inconsistent with the

information previously received from that source.

ith the

documentation provided by the adult caretaker or teen parent; and/or,

If the claim of citizenship, age, and/or identity was previously received

from another source such as another public assistance program

including Colorado Works, the Supplemental Nutrition Assistance

Program (SNAP), or Medicaid, and the claim is inconsistent with the

information previously received from that source.

If child care is provided by a qualified exempt child care provider not related to the child

where care is provided outside of the home, the requirement to provide the county with

verification of immunization status shall not be required during the stabilization period.

CODE OF COLORADO REGULATIONS

8 CCR 1403-1

Colorado Child Care Assistance Program

CHILD CARE ASSISTANCE PROGRAM WAIT LISTS AND ENROLLMENT FREEZES

3.122

WAIT LISTS

A county may apply to the Department to implement a wait list when:

Department-generated projections indicate that a county’s allocation will be at least

eighty-five percent (85%) expended by the end of the fiscal year; or

A county is able to demonstrate a fiscal need that includes factors that are not accounted

for in the Department-generated projections for county CCAP expenditures, such as, but

not limited to, drastic economic changes.

Once approved, counties shall maintain a current and accurate wait list in CHATS of adult

caretakers and teen parents who have applied for the CCCAP program.

Counties shall require families to complete a Low-Income Child Care application in its

entirety and enroll eligible adult caretakers and teen parents from wait lists according to

the following Department-defined target populations:

Households whose income is at or below 130% of the current federal poverty

level;

Children with additional care needs; and

Families experiencing homelessness.

Counties may prioritize enrollment for teen parents or other segments of populations that

are defined by the county based on local needs.

3.123

ENROLLMENT FREEZES

ccording to

the following Department-defined target populations:

Households whose income is at or below 130% of the current federal poverty

level;

Children with additional care needs; and

Families experiencing homelessness.

Counties may prioritize enrollment for teen parents or other segments of populations that

are defined by the county based on local needs.

3.123

ENROLLMENT FREEZES

A county may apply to the Department to implement a freeze when:

Department-generated projections indicate that a county’s allocation will be at least

ninety-five percent (95%) expended by the end of the fiscal year; or

A county is able to demonstrate a fiscal need that includes factors that are not accounted

for in the Department-generated projections for county CCCAP expenditures, such as,

but not limited to, drastic economic changes.

Counties that have been approved to implement a freeze shall add the adult caretaker(s) or teen

parents into CHATS if they are likely to be found eligible based on self-reported income and job,

education, job search, or workforce training activity. Counties may require an applicant to restate

their intention to be kept on the freeze every twelve (12) months in order to maintain their place

on the list.

Counties shall enroll the eligible adult caretaker(s) or teen parent(s) once a freeze is lifted

according to the following Department-defined target populations:

Households whose income is at or below 130% of the current federal poverty

level (see rule section 3.111(H)(2);

Children with additional care needs; and

CODE OF COLORADO REGULATIONS

8 CCR 1403-1

Colorado Child Care Assistance Program

unties shall enroll the eligible adult caretaker(s) or teen parent(s) once a freeze is lifted

according to the following Department-defined target populations:

Households whose income is at or below 130% of the current federal poverty

level (see rule section 3.111(H)(2);

Children with additional care needs; and

CODE OF COLORADO REGULATIONS

8 CCR 1403-1

Colorado Child Care Assistance Program

Families experiencing homelessness.

Once a freeze is lifted, counties may prioritize enrollment for teen parents or other

segments of populations that are defined by the county based on local needs.

3.124

PARENT FEES

Parent fees are based on gross countable income for the child care household compared to the

household size, taking the number of children in care into account. Parent fees must be

calculated in whole dollars by dropping the cents. Counties must provide families with written

notice of their parent fee at the time of Colorado Works Child Care referral; low-income

application or re-determination; or when a reduction/increase of household parent fee occurs.

Parent fee revisions for Low-Income and Colorado Works Child Care during the twelve (12)

month eligibility period may occur under the below circumstances. Increases in parent fees

beyond what is outlined in rule subsections (1)-(4) below shall only go into effect at Low-Income

Child Care re-determination or at the end of the twelve (12) month Colorado Works Child Care

period.

The adult caretaker or teen parent, who was initially determined eligible with countable

income, regains income after a temporary loss of income;

A change has been reported that results in a decrease in the parent fee for the

household;

There is an increase or decrease in the amount of care that is authorized and the

increase in authorization is not due to the addition of a household member; or

The household begins or ceases utilization of care at a high-quality child care provider.

egains income after a temporary loss of income;

A change has been reported that results in a decrease in the parent fee for the

household;

There is an increase or decrease in the amount of care that is authorized and the

increase in authorization is not due to the addition of a household member; or

The household begins or ceases utilization of care at a high-quality child care provider.

During the twelve (12) month eligibility period the household parent fee cannot be assessed

higher than the parent fee determined at the most recent Colorado Works Child Care referral or

low-income application or re-determination.

Parent fees for Low-Income Child Care cases must be reviewed at re-determination. An adjusted

parent fee will be based on an average of at least the past thirty (30) days gross income or a best

estimate of anticipated income in the event of new employment or a change in the adult

caretaker(s)' or teen parent(s)’ regular monthly income. Unless, on a case-by-case basis, the

prior thirty (30) day period does not provide an accurate indication of anticipated income, in which

case a county can require evidence of up to twelve (12) of the most recent months of income.

The adult caretaker(s) or teen parent(s) may also provide evidence of up to twelve (12) of the

most recent months of income if they choose to do so if such evidence more accurately reflects

the adult caretaker’s current income level. Income may be divided by a weekly amount then

multiplied by 4.33 to arrive at a monthly average for parent fee calculations.

Colorado Works households in a paid employment activity shall pay parent fees based on gross

countable income as verified and shared by the local Colorado Works program.

Parent fees for Colorado Works Child Care cases shall be reviewed at the end of the household's

twelve (12) month eligibility period. An adjusted parent fee shall be based on gross countable

income as verified and shared by the local Colorado Works Program.

aid employment activity shall pay parent fees based on gross

countable income as verified and shared by the local Colorado Works program.

Parent fees for Colorado Works Child Care cases shall be reviewed at the end of the household's

twelve (12) month eligibility period. An adjusted parent fee shall be based on gross countable

income as verified and shared by the local Colorado Works Program.

A county may waive the parent fee for a Low-Income or Colorado Works Child Care household

that has a child that is dually enrolled in a Head Start or Early Head Start Program.

COD

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