Rule 3.04. Reporting-to-Law-Enforcement-and-Compliance Plan

In addition to local rules of practice and any other Rule of Superintendence, each court or

division of a court, as applicable, shall adopt by local rule a reporting-to-law-enforcementand-compliance plan for the purpose of ensuring complete, accurate, and timely submission

of information into the state’s computerized criminal history repository at the Bureau of

Criminal Investigation, the Ohio Law Enforcement Automated Data System, and other law

enforcement databases. The plan shall be developed with the clerk of the court or division

and applicable justice system partners and do all of the following:

(1)

Establish procedures and timelines for obtaining and submitting fingerprints

and reporting information pursuant to the Revised Code and Supreme Court

rules, including R.C. 109.57(A)(2), 109.60(A), 2151.311, 2151.313,

2152.71(A)(2), 2923.14, 2929.44(B), 2945.402(E)(1), and 5122.311(A),

Crim.R. 39(C), and Crim.R. 9(A);

(2)

Establish procedures and timelines for reporting information regarding

protection orders pursuant to the Revised Code and Supreme Court rules,

including R.C. 2151.34, 2903.213, 2903.214, 2919.26, and 3113.31, Civ.R.

65.1(H) and Crim.R. 38(A);

(3)

Establish procedures and timelines for reporting information to the Bureau

of Motor Vehicles, Ohio Department of Public Safety pursuant to R.C.

4510.03, 4513.37, 5502.10, and Supreme Court rules;

(4)

Establish procedures to ensure completeness and accuracy of records in

accordance with the statutes and rules listed in divisions (A)(1) and (2) of

this rule, 18 U.S.C. 922(g), and R.C. 2923.13 in the event of an audit by the

Federal Bureau of Investigation, the Bureau of Criminal Investigation, or

state or local auditors;

nt to R.C.

4510.03, 4513.37, 5502.10, and Supreme Court rules;

(4)

Establish procedures to ensure completeness and accuracy of records in

accordance with the statutes and rules listed in divisions (A)(1) and (2) of

this rule, 18 U.S.C. 922(g), and R.C. 2923.13 in the event of an audit by the

Federal Bureau of Investigation, the Bureau of Criminal Investigation, or

state or local auditors;

(5)

Establish procedures and timelines for reporting sealed or expunged records

into the state’s computerized criminal history repository at the Bureau of

Criminal Investigation, the Ohio Law Enforcement Automated Data

System, and other law enforcement databases pursuant to the Revised Code,

including R.C. Ch. 2151 and 2953, and R.C. 2930.171 and 3113.31.

(B)

The court or division of the court shall adopt the initial reporting to law enforcement and

compliance plan by July 1, 2026. The court or division shall update the plan at least once

every three years.

Commentary (July 1, 2026)

Division (F) of Rule 5 was renumbered to Rule 3.04 as part of the 2026 restructuring of the Rules

of Superintendence.