Family (2025)

Tribal code

Ask Donna

What actually matters in this document.

Text

Family

Guide

2025-2026

Table of Contents

Letter to Parents

Educare Philosophy/ Mission Statement

Partnership With Families

Early Childhood Education Staffing

Curriculum and Programing

Curriculum/ Field Trips/ Language and Literacy

Social Emotional Skills/ Conscious Discipline

Disability Services/ Special Education/ Screenings

Evaluations/ Assessments

7-8

8-9

Health

Immunizations/ Screenings/ Daily Health checks

Asthma/ Allergies/ Oral Health

Nutrition

Parent and Family Involvement

General Policies

11-12

ERSEA (eligibility, recruitment, selection, enrollment and attendance policies)

Child Arrival & Dismissal Policy

Attendance Policy

Daily Center Routine Policies

Children arrival and dismissal procedures

Childcare Services Payment Policy/ Late Pick Up Policy

14-15

Safety Policies

19-20

21-22

Soliciting, Door Lock, Visiting, Emergency Information Policies

Transporting Children & Parents, Nebraska Child Passenger Restraint Law

Child Abuse Reporting/Sex offenders, Medical Neglect, Zero Tolerance of Violence

Cell Phone Usage, Tobacco/Drug Free Environment, Confidentiality

Inclement Weather policies, Tornado/School Closing

Celebration policies, Birthdays, Holidays

Health Policies

Center Closings, Dressing for School, Transfer Policy

Outdoor Play Time

Rest Time Policy, Toilet Training

Transition Policy, Child Custody Policy

Parent Involvement Policies

Volunteer Policy, Volunteer Job Description

Complaint/Grievance Policy/ Community/Parent Complaint Form

Parent Input Form

Acknowledgment of Receipt

24-26

Medication Policy

Healthy Sleep Habits

Exclusion Policy

Education Policies

Dear Families,

Welcome to Educare Winnebago! We are privileged to provide

your child with Early Head Start/Child Care Partnership & Head

Start/Pre-K programming year round. It is important to us that

you and your child feel welcome in our program. We hope that

this Family Guide to Educare will provide you with the

information you need in order to take advantage of the

programs and activities offered through Educare. This guide

describes our programs, policies and procedures. It also

provides information regarding your participation in monthly

parent meetings and parent/child activities. We look forward to

your suggestions and encourage you to ask questions about the

program.

Sincerely,

Educare Staff

Program Philosophy

We, the staff of Educare Winnebago, realize that the interactions we have with children provide a lifelong

learning experience that encourages a positive attitude toward their educational success.

In partnership with parents, families, and community members, it is our intent to provide developmental, and

age appropriate learning experiences for the “whole” child, incorporating the school readiness goals,

technology, Ho-Chunk language and culture into each and every domain.

We are committed to nurturing and enhancing each child’s curiosity, independence, self-esteem and dedication

to learning in a safe and friendly environment.

Mission Statement

Following the Head Start Performance Standards, we will provide a safe and nurturing environment for each

child to learn at their own developmental stage and learning style as well as address their individual social,

emotional, and health needs.

We will promote healthy lifestyle behaviors by providing nutritious meals, healthy living curriculum, and

expanding their self-help skills.

We welcome families to be a part of each child’s Educare experience realizing that parents are lifetime

educators of their child and play an important role in their education.

We commit to providing your child with the best practices in Early Childhood Development so that your child

will be prepared for and actively participate in kindergarten.

We are committed to the overall success of each child we serve because we want to provide them with the

best educational start possible as they are our future leaders.

Partnership with Families

Educare’s responsibilities:

⌂ Treat all children and families with respect and dignity;

⌂ Provide quality early childhood educational opportunities for children and their families;

⌂ Provide opportunities for parents to participate in program activities individually and/or with their

children;

⌂ Share children’s activities and progress with parents, both informally and formally through daily

conversations and planned conferences and home visits;

⌂ With the family, identify family strengths and needs and develop a Family Partnership Agreement

identifying goals for the family;

⌂ Provide resources and referrals to community agencies as needed;

⌂ Include families in the process of informed decision-making in Educare’s day-to-day operations as well as

larger program decisions.

Families rights and responsibilities:

⌂ Ensuring your child arrives and is picked up from Educare on time everyday;

⌂ Notifying Educare staff if your child is going to be absent by calling the front desk or letting the front desk

know prior to the absence (Give the reason for the absence and the return date.);

⌂ Keeping the program staff updated on family changes, updated phone numbers and addresses;

⌂ Participating in center activities, parent child activities, home visits and parent-staff conferences;

⌂ Keeping your child up to date on physical exams, immunizations, and all health requirement screens and

turning in paperwork to the Health and Safety Coordinator;

⌂ Maintaining a medical home so that all family members are cared for physically;

⌂ Working in partnership with Educare Family Support Staff and Teachers in identifying child and family

goals and planning how to achieve the identified goals;

⌂ Supporting your child’s development through reading and talking and playing with your children in the

home;

⌂ Supporting your child’s development through reading and talking to them in your home language;

⌂ Securing Nebraska Child Care Subsidy to subsidize for Early Head Start and wrap-around child care

⌂ Paying the necessary co-payments for wrap-around child care, and

⌂ Conducting yourself in a manner consistent with center rules to ensure a calm and respectful environment

for all families and children.

Early Childhood Education Staffing

Ratio

Infant/Toddler Preschool

# of children

EHS 8 (maximum) HS 17 (maximum)

# of teaching staff

2-3

Classroom supervision

Education Program Manager

Staff

Directors are responsible for assuring all the Head Start program mandates and standards for excellence

are met on a daily basis.

Education Program Managers observe in the classroom, model “Best Practices”, review lesson plans and

meet with all classroom staff regularly to discuss classroom challenges.

Speech Language Pathologists are available through the Educational Service Unit #1 to assist classroom

staff in promoting children’s speech and language development.

Mental Health Consultants are available to provide assistance with children who are having difficulty in

regulating their behaviors.

Family Support Specialists role is to support children and families by sharing information and activities

which enhance the parent-child relationship. They are also available to assist families with problem solving

during times of crisis through referrals to appropriate agencies in the community.

Health and Safety Coordinator monitors the implementation of state and federal health and safety

requirements.

Building Maintenance Supervisor coordinates and/or performs routine emergency repairs and maintenance

of the building.

Teachers assist in overseeing and directing the planning, organizing, and implementation of education

services for children.

Assistant Teachers work cooperatively with the Lead Teacher to plan and implement the daily

education program for the children.

Teachers Aide assists the program in providing quality early childhood education services.

Kitchen Staff plan nutritious meals and snacks for Head Start students in accordance with established United

States Department of Agriculture (USDA) and State guidelines and standards of nutrition, health, and

sanitation.

Volunteers assist in the classrooms. Educare relies on volunteers such as parents, foster grandparents,

community readers and practicum students working towards degrees to become teachers, nurses and/or

doctors.

Curriculum and Program

Creative Curriculum • Teaching Strategies-GOLD • Cognitive Toybox

Educare is committed to providing high quality care and early education experiences for children. Young

children are learning all the time. They learn best by being active. The teacher’s role is to provide an

environment that guides children’s active exploration and learning. All teachers focus on the following

objectives identified in the Teaching Strategies Gold Curriculum.

Objectives for development and learning for birth to Kindergarten:

⌂ Social-Emotional

⌂ Physical

⌂ Language

⌂ Cognitive

⌂ Literacy

⌂ Mathematics

⌂ Science and Technology

⌂ Social Studies

⌂ The Arts

⌂ English Language Acquisition

Infants and Toddlers

Teachers provide individualized attention and interactions for infants and toddlers at a time in their lives when

that attention is most important for brain and general development. Teachers in infant and toddler classrooms

observe children closely to discover their interests. Careful planning allows teachers to support children’s

explorations and expand on their interests by providing stimulating and appropriate toys and other materials.

Each toddler classroom and daily schedule provides for experiences with blocks, dramatic play, toys and

games, art, books, water and other sensory materials, music and movement and experiences with food.

Preschool

Each preschool classroom environment is set up to include 10 interest areas (Blocks, Dramatic Play, Toys and

Games, Art, Library, Discovery, Sand and Water, Music and Movement, Cooking and Computers). The daily

schedule provides opportunities for children to spend time in each area every day. There is a balance of active

and quiet play, as well as large and small group experiences. Teacher directed learning experiences occur in

small groups, often during learning center time.

*Teachers are required to take daily observations, it is important that children attend daily so that these

can be completed.

FieldTrips

The classrooms may plan field trips to expand on the children’s learning. We welcome parents and

volunteers to develop ideas for field trips, assist in the planning and join us on field trips.

Language and Literacy Skills

Strong language and literacy skills are essential for children’s success in school. Learning pre-literacy skills

begins at birth. Teachers engage children in daily language and literacy small group activities in the

classroom. The areas the teachers primarily focus on oral language, phonological awareness, alphabet

knowledge and print awareness.

A child who enjoys literacy activities will be more likely to acquire these skills. Teachers plan a variety of ways

to enhance children’s development of literacy skills. They serve as positive role models, reading books to

children when they are interested and showing enthusiasm while reading aloud. Children are also encouraged

to read often throughout the day.

In the preschool classrooms, children also gain valuable skills while playing in the writing area. This area

is stocked with many materials to encourage children to write and learn the letters of the alphabet.

Infants and toddlers also practice their fine motor skills by scribbling with different writing materials.

Educare also supports the growth of language and literacy skills by providing in class Winnebago language

instruction. Families will have the opportunity to participate in culturally appropriate activities with their child

and build and expand their Winnebago language vocabulary.

Social Emotional Skills

Educare has three school-wide expectations: • Be Safe • Be Kind • Be Respectful

Conscious Discipline

Educare Winnebago is implementing Conscious Discipline strategies throughout the school and in classrooms.

The purpose of using Conscious Discipline in the school is to practice the same skills shared with parents

through Conscious Discipline Parent Curriculum. Research shows that Conscious Discipline:

⌂ Improves the social and emotional skills of students

⌂ Improves the social and emotional skills of teachers

⌂ Increases student academic readiness

⌂ Increases student academic achievement

⌂ Improves the quality of student-teacher interactions

⌂ Improves school climate

⌂ Decreases aggression in preschool children

⌂ Decreases impulsivity and hyperactivity in “difficult” students

Educare Winnebago will use a 3 tier system to implement Conscious Discipline skills. All children will be

screened using DECA’s. DECA scores will help determine what targeted interventions can be utilized.

Children needing targeted interventions will be determined at Family Child Reviews.

UNIVERSAL (Tier 1) Each room will implement age appropriate skills and structures to create a school and

classroom family. These skills and structures include greeting/ goodbye rituals, safe place, classroom jobs,

wish well board, visual routines, visual rules, breathing rituals, safe keeper rituals, baby doll circle time, etc.

TARGETED (Tier 2) If the classroom has implemented all skills and structures in Universal, the Education

Coordinator and other knowledgeable staff will review the child’s DECA and plan targeted interventions for

the child/ren. This will be done through observations, teacher reports, parent reports, and the data from any

social/ developmental assessments.

Conscious Discipline recommends a four-step process that is helpful in identifying the skills to teach when a

child is exhibiting hurtful behaviors.

1. What is the hurtful behavior? **breathe, and pivot**

2. What is the undeveloped skill that contributes to the hurtful behavior?

3. What skill do we want the child to have?

4. How will we teach the undeveloped skills so the child can successfully demonstrate the targeted helpful

skill?

INTENSIVE (Tier 3) The team will identify students making minimal progress in tier 2. This will be done

through observations, teacher reports, parent reports, and the data from any social/ developmental

assessments. Using this data the team will develop intensive interventions to fit the child’s needs. Intensive

interventions will focus on safety, connection, and problem solving needs.

These interventions may include one-on-one instruction, social stories, additional brain breaks, noticing cards,

etc.

The team will continue to meet to determine if referrals for specific behavioral health or special educational

assessments are necessary. The team will meet with the child’s family to discuss and plan intensive

interventions for school and home.

Disability Services

Serving children with disabilities is a very important piece of Educare’s work with children and their families. At

least 10% of enrollment opportunities are made available for children with disabilities. If a child has an IFSP or

IEP plan, this plan is incorporated in the educational services provided at Educare.

Our policy is to provide a quality, comprehensive and inclusive program for children with disabilities through

collaborative efforts between the Winnebago Head Start Management Team, Head Start Teaching Staff,

Community Health Services, the Local Education Agency (LEA) and local professionals.

The goal of the Educare of Winnebago is to provide services and advocate for all children. Disabled children

will be integrated with non-disabled children in all settings (classroom, large muscle room, playground, etc.),

and included in the same activities as non-disabled peers.

The Educare of Winnebago will provide the least restrictive environment for each child with a disability, a full

range of services will be provided as specified in the IEP. Supervision and Management of the Head Start Staff

is the responsibility of the Management Team which includes the Health and Disabilities specialist, Head Start

Director, Family Support Specialists, Master Teachers, and the teaching staff.

Special Education Services

Winnebago Public Schools (WPS) is dedicated to the identification and education of children with disabilities.

With parental consent, all children identified with disabilities will be provided a free appropriate public education

in the least restrictive environment.

Special education services are provided to eligible individuals who attend Educare of Winnebago. Early

childhood special education, speech/language therapy, physical therapy and occupational therapy are regularly

provided onsite to eligible individuals. Any other deemed appropriate by the Individual Education Plan Team

are also provided.

Parents of children who receive special education services have certain rights under state and federal law. If

you would like a copy of these rights, discuss them with someone, ask the Educare Health & Disabilities

Specialist or need help understanding your rights, please call the WPS Special Education Coordinator or the

Parent Training and Information Center. Parent Training and Information Center •3135 North 93rd

Street⋅•Omaha, Nebraska 68134•(800) 284-8520 •http://www.pti-nebraska.org/

Screenings

Winnebago Public School and the Educare Head Start Program, cooperatively screen all children who enter

the Head Start Program using the Developmental Indicators for the Assessment of Learning (Brigance).

Additionally, hearing will be screened by school staff and vision will be screened in cooperation with the

Optometry Clinic. This occurs during the first 45 days that a child is enrolled. This information is reviewed to

identify potential developmental and educational delays.

Screening results will be shared with parents either by mail or in a meeting. If you have questions or concerns

about these results, please feel free to contact your child’s teacher and/or the Head Start Health & Disabilities

Specialist

*Additional screening may include more specific language, articulation or mental health screenings.

Evaluations

Parents have the right to request a formal evaluation of their child to determine eligibility for Special

Education services. Some factors that may indicate the need for consideration of an evaluation include: slow

development, speaking less than three word sentences by three years old, inability to attend to an activity for

five minutes by three years old, significant medical concerns (repeated ear infections, prematurely, chronic

medical conditions such as diabetes or epilepsy, unresolved medical concerns), hearing loss, or a general

feeling that there is something wrong.

When determined appropriate, educational evaluations will be conducted by the school district in which the

child resides. In most cases, this will be the Winnebago Public Schools (WPS). All areas indicated by learning

concerns will be evaluated. Parental information, social/emotional functioning, speech/language skills, and

motor skills will be considered when determining whether a child qualifies for special education services.

If an evaluation of your child is deemed appropriate, you will be asked to sign consent for the evaluation.

Qualified WPS staff will conduct evaluation activities by directly working with your child. Within 45 school

days, a report describing the evaluation results will be completed. The district will set up and invite you to a

meeting to discuss these results. During this entire process, your input is very important because you know

your child best.

Screenings and Assessments

Throughout the year, Educare will use one or more of the following screening and/or assessment tools or

community resources to gather information about your child’s development. Results of any tests given will

be shared with you.

Age Group

Area to be tested

Test/Resource

Birth – 3

Language

• GOLD Development Continuum

• Peabody Picture Vocabulary Test IV

Birth – 3

Social-Emotional

• GOLD Development Continuum

• Devereux Early Childhood Assessment

Birth – 3

Cognition

• GOLD Development Continuum

• Brigance

Birth – 3

Motor

• GOLD Development Continuum

• Brigance

Head Start

Language

• GOLD Development Continuum

• Preschool Language Scale

• Peabody Picture Vocabulary Test IV

• Brigance

• Winnebago Language Assessment

Head Start

Social-Emotional

• GOLD Development Continuum

• Devereux Early Childhood Assessment

Head Start

Cognition

• GOLD Development Continuum

• Bracken Basic Concept Scale

• Brigance

• Minnesota Executive Function Scale (MEFS)

Health

Immunizations

All children must be current with their immunizations and well-baby/well child exams (2 months, 4 months, 6

months, 9 months, 12 months, 15 months, 18 months and 24 months, 30 months, 36 months/ 3 years and 4

years.) Children who are not current with their immunizations due to medical or religious reasons will need to

sign a waiver per HS performance standards.

Health Screenings

All Educare Head Start screens must be completed within the 45 days of the student’s first day of school

according to the Head Start Performance Standards. Early Head Start screens must be current with their

most recent milestone. Parents will be notified of the screening results and follow-up care will be

recommended as needed.

⌂ Physical

⌂ Dental

⌂ Height & Weight

⌂ Hearing

⌂ Vision

Daily Health Checks

Educare realizes that physical health is one of the keys to your child’s ability to learn. Educare will monitor

your child’s health on a daily basis.

Asthma Action Plan

Educare Winnebago will document a plan of action when a child requires an emergency treatment and/or in

the event of a severe asthma attack. The Health and Safety Coordinator or directed person will fill out a

form with parent/guardian as soon as a child with asthma is accepted. This form must be filled out before an

emergency treatment is given.

In case of an emergency, parents will be notified as soon as possible. If the child’s conditions do not improve,

parents are required to pick up the child. 911 will be called if the parent/guardian is unavailable. In support of

this plan, our program will provide education for all staff.

Younger children may not have the language or communication skills to verbally describe their symptoms. It is

important that staff are able to observe behaviors and help children build the words to share when they are not

feeling well. It is equally important for staff to remain calm when speaking to a child experiencing an asthma

episode.

Symptoms in young children may include:

⌂ Wheezing

⌂ Tightness in chest

⌂ Shortness of breath

⌂ Frequent cough

⌂ Inability to speak

⌂ Crying sounds softer, different

⌂ Difficulty sucking or eating

Allergies

Performance Standard 1302.47 (b)(7)(vi)

Child specific health care needs and food allergies that include accessible plans of action for emergencies.

For food allergies, a program must also post individual child food allergies prominently where staff can

view wherever food is served.

Each child with an allergy should have a written care plan that includes:

a) Instructions regarding the allergy to which the child is allergic and steps to be taken to avoid that; b) A

detailed treatment plan to be implemented in the event of an allergic reaction, including the names, doses,

and methods of prompt administration of any medications. The plan should include specific symptoms that

would indicate the need to administer one or more medications.

Based on the child's care plan and prior to caring for the child, caregivers/teachers should receive training

for, demonstrate competence in, and implement measures for:

a) Preventing exposure to the specific to which the child is allergic;

b) Recognizing the symptoms of an allergic reaction;

c) Treating allergic reactions.

The written child care plan, a mobile phone, and the proper medications for appropriate treatment if the child

develops an acute allergic reaction should be routinely carried on field trips or transport out of the early care

and education setting.

The program should notify the parents/guardians immediately of any suspected allergic reactions, as well as

the ingestion of or contact with the problem even if a reaction did not occur. The program should contact the

emergency medical services system immediately whenever epinephrine has been administered. Each

child’s food allergies will be posted prominently in the classroom and kitchen.

Oral Health

Educare Winnebago will promote effective oral health hygiene by ensuring all children with teeth are assisted

in brushing their teeth.

1. All children over the age of 1 are required to brush their teeth after breakfast and lunch.

2. Head Start children are also required to chew fluoride gum 2 times a day. Teachers will offer gum after

breakfast and lunch.

Nutrition

Breakfast, Lunch and Snack

The Program will provide nutritional meals for each child during the day. This is a learning experience. Children

learn about good-tasting foods, foods that are good for them and foods that are fun.

Breakfast will be served from 8:30 a.m. to 9:30 a.m. The children will be served a well-balanced, hot lunch in

the classroom from 11:30 a.m. to 12:30 p.m. A snack will be provided at 2:30 p.m. We eat “Family Style” by

sitting around tables and passing the food in serving dishes. The staff will discuss foods, colors, manners,

nutrition, textures, etc. with the children as they eat their lunches. Mealtime then becomes a time of enjoying

one another as well as food. Food will never be used as a reward or punishment.

Healthy Lifestyles

Parents will be provided with nutrition and/or movement activities designed to prevent obesity.

Menus

Menus will be sent home monthly with the newsletter and calendar.

CACFP and health regulations prohibit any outside food or drink in the classrooms.

Parent and Family Involvement

Communication Sheets

Parents of infants, toddlers and preschoolers will be provided with daily written reports. The classroom team

will post a newsletter on the parent board at least once a month to provide parents with information about

classroom activities and ways of continuing these activities in their home environment.

Home Visits / Parent Staff Conferences

Teachers and Family Support Specialists are required to make at least two home visits per year and at least

two conferences. As the person who has been most influential in your child’s development, you have a great

deal of information to share with the teaching staff regarding your child’s interests, development and

preferences. Visits also allow you to develop a good working partnership with Educare staff members.

Volunteer/Classroom Opportunities

Parents are always welcome in the classroom. There are a variety of ways you can become involved in

the classroom. Parents and families can volunteer in a variety of ways including:

⌂ Assisting in the classroom/ school (i.e. reading, sing a song, teach transitional dance)

⌂ Assisting with clerical tasks (i.e. typing, phone calls to parents to remind them of upcoming

events)

⌂ Planning for and assisting at special program events and activities (i.e field trips, graduation)

⌂ Assisting program staff in preparing materials for the classroom (i.e. art activities, cooking

activities)

⌂ Assisting with the recruitment of children and families for enrollment in the program.

⌂ Translate materials into home languages (i.e. HoChunk, share family traditions)

⌂ Input on menu and curriculum (i.e. share family recipes)

Policy Council

The Policy Council is a policy making group whose decisions guide and direct the program. The Educare staff

is then responsible for implementing the policies approved by the Policy Council and the Educare Board of

Directors. The Policy Council is composed of parents and community representatives who are elected by the

parent body. Representatives then serve a 1-year term and may be re-elected up to 3 years. Meetings are

held once a month. Policy Council members will be trained on our application procedures and the enrollment

process. The Policy Council makes informed decisions regarding:

⌂ Funding applications

⌂ Long term and short term goals of the program

⌂ The annual self-assessment process for the program

⌂ Hiring practices for new employees

⌂ The planning and coordination of program sponsored activities for families

⌂ The recruitment of volunteers

Kindergarten Readiness

Parents of children transitioning to kindergarten are provided with information regarding school selection

and how to advocate for their child.

Parent/Family Recognition

Educare wants to recognize families that have demonstrated a commitment to their child’s education

through classroom and program participation and/or leadership demonstration. All families will be

recognized by the classroom for their participation in their child’s education.

Newsletters

Each month you will receive a newsletter. Included in the newsletter will be the calendar, menu,

classroom updates and any important announcements for the month.

General Policies

ERSEA

Enrollment

To be eligible for Educare, the following guidelines must be met:

● Children must be between 6 weeks and four years of age by July 31st of the current school year;

● Families must live on the Winnebago Indian Reservation. NDE classrooms will service the surrounding

areas.

● A family who falsified any application information will be disqualified in the selection process or exited

from the program if already enrolled. They will have the option to re-apply with the correct information. If

we have reasonable suspicion that information has been falsified, we will hold an emergency meeting

with the policy council to discuss and determine eligibility.

● If a change of address occurs while enrolled, families must inform family support within 10 days of the

move. Family support can assist in finding a program in your area.

Application Process

At the time of application, families will be provided with an Application Documentation Checklist. Applications

will not be taken without required documentation. Required Documentation(unless a barrier to family):

● Birth Certificate

● Immunization Record

● 2 pieces of mail with physical address

Other documents that can be submitted if applicable:

● Tribal Enrollment Document

● Student Verification - class list, class schedule, acceptance letter

● Insurance Information- Medicaid, Private Insurance Card

● Verification of SNAP benefits (Letter of benefits)

● Commodity Case Number

● TANF case Number

● WIC ID

● Subsidy Verification Application

● Disability Documentation (IFSP/IEP)

Selection

Educare selects children based on a points system. The system is based on parental status, disability, age,

tribal affiliation, residency and other needs based on Winnebago’s Community Assessment.

Arrival and Dismissal Policy

Educare Winnebago core hours of operation will be 7:45am-3:00pm for Head Start and 7:45am-3:30pm for

Early Head Start, Monday through Friday.

● Early Head Start and Head Start children can be dropped off at 7:45am

● Early Head Start should be picked up by 3:30 pm. Wrap around hours start at 3:30pm.

● Head Start should be picked up by 3:00pm. Wrap around hours start at 3:00 pm

● Wrap around childcare hours are subject to change due to staff availability.

Upon arrival or dismissal, the following is the responsibility of the authorized adult:

● Parents must ensure that emergency contacts are up to date. Emergency contacts must be 18 years or

older in order to pick up. We will not release a child to a person who has not been authorized. Persons

unknown to program staff may be asked to provide photo identification to establish their identity prior to

child’s release.

● Children will not be released to any person under the influence of alcohol or drugs. In the instance that

an adult comes to the program under the influence, the teacher will make sure the child does not leave

with them, and notify family support. In the case that the individual will not leave Educare property, the

police will be notified. The child will remain with the program until the emergency contact can be

reached.

Non-Discrimination Policy

Educare does not discriminate based on race, color, national origin, sex, religion, age, mental or physical

disability (no matter the severity), sexual orientation, marital status, parental status, political beliefs or status

with regards to public assistance, in determining which children are served. Educare welcomes and serves

children with disabilities, regardless of the severity. Under the requirements of the American with Disabilities

Act (ADA), we make reasonable accommodations for such children.

Child Attendance

Head Start programs are expected to have 85% attendance at the minimum on any given day. For students to

receive the full benefit from Educare Winnebago’s program it is essential for students to be in attendance daily.

Having good attendance will prepare children for when they start Kindergarten.

Excused Absences

Medical appointment with a Doctor’s Note (Please turn into the front desk or a family Support Specialist

Sent home from Educare Winnebago due to the exclusion policy

Cultural Event

Two days after a positive head check

Non-Custodial visit (With a court order)

Bereavement Leave

Unexcused Absences

A student will have an unexcused absence when the absence reason does not meet the criteria listed above

Late Arrival

Arrival after 8:45am will result in a tardy unless the child was at a medical appointment (A doctor's note will be

required in order to excuse a tardy)

After 3 tardies contact will be made to the family to inquire if there are any supports that Educare Winnebago

can offer.

After 5 tardies are reached they will be counted as 1 unexcused absence, After 10 tardies are reached they

will be counted as 2 unexcused absences and so on.

If tardies continue to take place an Attendance Plan will be created.

Excessive Absences

After 3 unexcused absences the Family Support Specialist will reach out to the family and help with coming up

with a plan to support the family (An Attendance Plan will be created at this time)

After 6 unexcused absences the Family Support Specialist will follow up with the family to create an additional

Attendance Plan with the family.

After 9 unexcused absences the Family Support Specialist will follow up with the family to make any necessary

adjustments to the Attendance Plan and create a new plan if necessary

After 12 unexcused absences the child will be dropped from the program and there will be a 21 day waiting

period to reapply in lieu of the waitlist.

Consecutive Unexcused Absences

If a child has 3 consecutive unexcused absences and the Family Support Specialist cannot reach the

parent/guardian, the Family Support Specialist will attempt to contact the family’s emergency contacts listed.

If the Family Support reaches an emergency contact and the primary family still does not contact a Family

Support Specialist, Educare Winnebago will continue to make every effort to contact the parent/guardian.

If there is still no contact made with the primary family within 5 school days the Family Support Specialist will

attempt a home visit with the parent/guardian.

If there is still no contact with the primary family after 10 days there will be a letter sent to the address on file

and the child will be dropped from our program.

If contact is made the family and the Family Support Specialist will create a plan in the hopes that there is

improved communication in the future.

Family Support specialists will send home a monthly attendance report for each enrolled child in the

program on the last day of each month.

According to the Head Start Performance Standards 1302.6 if a child ceases to attend, Educare Winnebago

will make appropriate efforts to re-engage the family through an attendance plan to resume attendance. If the

child’s attendance does not resume Educare Winnebago will consider that slot vacant and the child will be

dropped from the program.

Daily Center Routine Policies

Children Arrival/Dismissal Procedures

Educare Winnebago core hours of operation will be 7:45am-3:00pm for Head Start and 7:45am-3:30pm for

Early Head Start, Monday through Friday.

●

Early Head Start and Head Start children can be dropped off at 7:45am

Early Head Start should be picked up by 3:30 pm. Wrap around hours start at 3:30pm.

Head Start should be picked up by 3:00pm. Wrap around hours start at 3:00 pm

Wrap around childcare hours are subject to change due to staff availability.

Upon arrival or dismissal, the following is the responsibility of the authorized adult:

Arrival Procedure

● Greet children and families during arrival, ask about the child prior to coming to school.

● All teachers will complete the Safe Keeper Ritual with the children.

● Ensure families have signed their child in for the day on the iPad using Child Plus.

● Teachers will perform daily health checks on each child, then check the “daily check” box on the weekly

sheets.

● The teacher will supervise the child placing personal belongings in their cubby and the handwashing

procedure.

● The student will then participate in the morning routine.

Dismissal Procedure

● Greet family members upon entering, discuss child’s day using the daily log and any child reports.

● Ensure adults are on the authorized picked up list. If you are unsure please contact the front desk for

support. Staff should contact the front desk or family support if they are unsure.

● Adults will sign the child out using Child Plus on the iPad.

● Do not release a child to any person who is under the age of 18.

● Do not release a child to any person under the influence of alcohol or drugs.

In the instance that an adult is suspected to be under the influence, the teacher will make sure the child

does not leave with them, and notify family support. In the case that the adult becomes upset, call a

CODE GREY. In the case that the individual will not leave Educare property, the police will be notified.

The child will remain with the program until the emergency contact can be reached.

Persons unknown to program staff may be asked to provide photo identification to establish their identity prior

to child’s release.

In and Out Times

Children should be signed in on ChildPlus when they arrive at the program, and signed out on ChildPlus when

they leave the program. These times must match up with the meals they are served. Please make sure that

each child’s times are documented in ChildPlus. Lead teachers will check each morning to ensure the

previous days were clocked out.

Educare Winnebago promotes family’s active engagement in their child’s education. Drop off and pick up times

are crucial times for communication between families and staff. Staff are not permitted to retrieve children from

non-Educare vehicles. Staff are not permitted to bring a child from the classroom to a non-Educare vehicle.

When special circumstances occur, staff may assist in the arrival/departure routine.

Childcare/Wrap Around Services Payment Policy

Educare Winnebago will provide full day services to children and families with needs that justify full day

services based on the following guidelines:

● Families wanting to utilize the wrap-around services from 3:00/3:30-4:45 pm will need to complete a

payment agreement with one of the directors.

● The director will inform the classroom, family support and the Education Program Managers of who is

enrolled in wrap-around.

● If the child is not signed up for wrap-around services they will not be able to attend from 3:00/3:30-4:45

pm. At 3:00/3:30 pm the teacher will contact Family Support, who will then contact the parent or

guardian. If they cannot be reached, the Family Support will begin calling the emergency contacts for

those children.

● The late pick up policy will apply to those who are not signed up for childcare. (see below)

● Children will not be able to stay past the core hours unless payment is current and at a balance of zero.

● Limited wrap-around slots available throughout the year.

● Wrap-Around classrooms will be combined as needed.

Wrap Around Expectations

● During the hours of 3:00/3:30pm-4:45pm teachers will be providing educational activities that are age

appropriate.

● The use of screens will not be allowed.

● At least 1 pre planned activity should be noted on the lesson plans and carried out during this time

period.

Late Pickup Policy

It is Educare Winnebago’s policy that parents/guardians of any child left at Educare be charged the

following fees.

1st occurrence

$1 per minute per child

2nd occurrence

$2 per minute per child

3rd occurrence

$3 per minute per child and meeting with program director

4th occurrence

$4 per minute per child, meeting with the director and additional

agreement to be signed

● Fees will begin at the following times

○ 3:00pm (HS)/ 3:30pm (EHS) for families not enrolled in Wrap Around Services

○ 4:45pm for families enrolled in Wrap Around Services or Summer Childcare

● In the event that a child is still present after their scheduled pick up time, the teacher will contact

the front desk. The Family Support will begin contacting the parent, then the emergency contacts.

● A child is considered abandoned if they have not been picked up 20 minutes after dismissal time

and Educare staff are unable to make contact with a parent or emergency contact.

● In the event that a child is abandoned, Family Support will contact the police department to

contact the on-call Child and Family Services Case Manager.

● Any child being transported on the bus that has to be returned to Educare and family or

emergency contacts are unable to be reached will be considered an abandoned child after 20

minutes.

Safety Policies

Soliciting Policy

Educare Winnebago will not allow items to be sold while children are present in the building. This is for food

and any other materials for sale.

Door Locking Policy

Educare Winnebago has the responsibility to provide the children we serve with a safe and secure

environment for maximal learning. Educare Winnebago doors will remain locked throughout the day except

during drop off and pick up times. In the event of an emergency, all doors will remain locked.

Visitors who are entering the building from 8:45 a.m. to 2:45 p.m. (locked hours) will sign in at the desk while

within the building. Doors will be unlocked from 7:45 a.m.-8:45 a.m./ 2:45p.m.- 4:45 p.m. each school day.

Interior hallway doors are to be kept closed at all times and will be locked from 10am to 2:45 pm.

Visiting Policies

Visitors who are entering the building from 8:45 a.m. to 2:45 p.m. (locked hours) will sign in at the desk while

within the building. Doors will be unlocked from 7:45 a.m.-8:45 a.m./ 2:45p.m.- 4:45 p.m. each school day.

Non-Custodial caregivers picking up or dropping off children will check in at the receptionist desk and/or

classroom. The receptionist may verify that the individual is listed on the authorized pick up list if they are not a

regular transporter.

Emergency Information Policy

For the safety and well-being of your child, Educare must be able to reach you or an authorized person in case

of an emergency or if your child becomes ill. Educare requests emergency contact phone numbers in addition

to the Parent/Guardian’s phone number. By listing these emergency contacts, you are giving permission for the

Educare staff to release your child to the people listed. Please let your emergency contacts know that you have

placed them on your emergency contact list and notify Educare immediately of any changes to your phone

numbers or emergency contact person’s numbers.

Transportation Policies

●

Nebraska Child Passenger Restraint Law (Effective January 1, 2019)

All children up to age eight must ride correctly secured in a federally-approved child safety seat.

Children ride rear-facing until up to age two or until they reach the upper weight or height limit allowed

by the car seat’s manufacturer.

Children under age eight must ride in the back seat, as long as there is a back seat equipped with a

seatbelt and is not already occupied by other children under eight years of age.

Children ages eight to eighteen must ride secured in a safety belt or child safety seat (booster seat).

Childcare providers must transport all children securely in an appropriate federally-approved child

safety seat or safety belt.

Children up to age eighteen are prohibited from riding in cargo areas.

Violation carries a $25 fine plus court costs and 1 point is assessed against the operator’s driving

record.

Primary Law- Any person driving in Nebraska can be stopped and ticketed solely for this violation.

Secondary Law- Drivers are cited for this violation only if stopped and ticketed for a separate violation.

Transportation of Students

Educare Winnebago will provide transportation to students that do not have any other means of transportation.

To receive transportation the parent(s) must fill out a transportation request form detailing the location of pick

up and drop off. The bus leaves the center at 7:30am each morning, and will depart Educare Winnebago at

3:00pm each afternoon. Exceptions are early dismissals, and late starts. Educare Winnebago will make every

attempt to notify parents at the earliest convenience if there is a change in the schedule of the bus route.

1. The bus will stop, and honk at the location. It is the responsibility of the parent to listen for the bus and

have their child ready for the bus route each day.

2. The bus rider will meet the child and parent ½ way, parent is required to accompany the child to the

bus.

3. The bus rider will have each parent or family member sign their initials and note the time of either drop

off or pick up each day. This validates that we have left the student with a responsible adult.

a. For the safety of all students, No child will be allowed to be dismissed to anyone who is under

the influence of alcohol or drugs. Emergency contacts will be notified to pick the child up.

4. All students will be required to wear a 5 point harness safety belt while the bus is in motion. They

cannot be removed until the bus is completely stopped and ready for unloading.

If your child will not be riding the bus, or attending school please call Educare Winnebago at 402-878-4370

prior to 7:30am so the bus can be notified and don’t need to stop at the designated pick up spot.

1. Educare Winnebago Bus Driver will honk up to three times for each student, if the student does not

come out after the 3rd honk the bus will move on to the next child in the route.

2. If the student does not ride for three consecutive days, the child will be removed from the bus route. If

the parent wishes the child to be added back on the route they will have to fill out another bus route

request form.

Transporting Parents

● Head Start vehicles may be used to transport children and their families to parent meetings and other

activities, providing there is no other source of transportation available.

● Head Start vehicles may be used to transport children to and from scheduled doctor and dental

appointments, providing no other transportation is available. A parent or guardian must accompany

children to these appointments.

● It will be the responsibility of the parent to notify Educare if they require assistance to parent meetings,

doctor/dental appointments. Please give One (1) day notice; every effort will be made to accommodate

your situation.

● All passengers will wear seat belts; age appropriate car seats are required. No smoking, drinking, or

eating in vehicles.

Field Trip Expectations

Policy and Procedure

● Volunteers and teachers will have groups of children to supervise. Keep count of your group before

moving to the next activity and throughout the day.

● During the field trip your responsibility will be to watch/take care of your assigned group.

● Remember to take frequent bathroom breaks.

● Taking photos of students other than your children is prohibited.

● A meal or snack will be provided for each student, teacher, and volunteer.

● A first aid kit will be with a teacher.

● NO snacks or drinks can be open/eaten while the bus is moving.

● 15 minutes prior to bus departure please take your group of children to use the restroom.

● Teachers and volunteers are expected to ride the bus to the field trip and home with the classroom.

● Alcohol use, smoking, vaping, and the use of inappropriate language is prohibited.

Confidentiality

● Teachers and volunteers please respect the children, families and teachers by keeping information

confidential about the trip. Please be aware of the children who are unable to have photos taken.

● Social media updates, photos, and videos are absolutely prohibited and disciplinary actions will take

place.

Supervision

● Be prepared to always keep an eye out for your group and all students; by taking head counts and

monitoring children closely.

Child Abuse Reporting Policy

Educare is concerned with the physical, mental and social-emotional well-being of children and will

cooperate in the identification and reporting of cases of child abuse or neglect in accordance with the law. In

compliance with Nebraska law, all employees or contracted service providers of Educare, who have

reasonable cause to believe a child has been subjected to conditions or circumstances which would result in

abuse or neglect, shall report such incident or cause a report to be made to the Winnebago Police

Department or Child Protective Services. Reports will also be submitted to the Office of Head Start and

Nebraska Child Care Licensing.

Abuse or neglect means knowingly, intentionally, or negligently causing or permitting a minor child to be: ⌂

Placed in a situation that endangers his or her life or physical or mental health;

⌂ Cruelly confined or cruelly punished;

⌂ Deprived of necessary food, clothing, shelter, or care;

⌂ Left unattended in a motor vehicle if such minor child is six years of age or younger;

⌂ Sexually abused or sexually exploited by allowing, encouraging, or forcing such person to solicit for or

engage in prostitution, debauchery, public indecency, or obscene or pornographic photography, films or

depictions.

As employees of Educare, we are not here to make a judgment as to whether a child is abused or neglected.

Our reporting of a suspicion is to help protect a child if the need is there and to help families access needed

services. The care and well-being of children is of the utmost importance to us. We are legally mandated to

report any suspicion. If you have questions concerning this law or would like additional information from

Nebraska Child Protective Services, please call 1-800-652-1999.

If there is not a follow-up appointment on record in Child Plus for failed screenings or medical concerns, a

meeting will take place with Educare Winnebago Leadership and the child’s guardian. If families fail to provide

the required follow-up documentation, Educare Winnebago will follow Child Abuse and Neglect Law. Examples

of failed screenings or medical concerns may include but are not limited to: Hearing, Dental, Vision,

consistently comes to school dirty, lacks sufficient clothing, immunization records, consistently sleeping in

school, etc.

Sex Offenders

It is the policy that Educare not knowingly allow into the building any level child sex offender contained on the

Nebraska State Sex Offender Registry into the building. Parents or legal guardians who are sex offenders

may be allowed into the building to pick up and drop off their child or attend parent/child events BUT must be

escorted at all times by a staff person.

Zero Tolerance of Violence Policy

Educare maintains a zero tolerance for violence (physical, verbal and/or emotional). Acts of violence by

persons engaged in program activities at or near Educare will not be permitted. Any individual conducting

intimidating/ verbal confrontation will not be allowed in the building.

Cell Phone Usage

Cell phone usage in the school is not allowed during school hours. We encourage parents to turn off phones

as they drop off and pick up their children in order to allow for communication with teaching staff. Educare

staff are not permitted to use cell phones in the classrooms.

Tobacco/Drug Free Environment

Educare is a tobacco/Drug free environment. No smoking or illegal drugs will be allowed in and around

Educare property or at any activities.

Confidentiality

Educare recognizes as a parent in our program, you share very confidential and private information with us.

All forms and information pertaining to you, your children and your family are considered confidential and

protected, and can only be viewed by appropriate Educare staff and those professional consultants and

reviewers who have specific and designated permission. Family records are secured in locked file cabinets

and are password protected in our management information system on the computer. Persons will not be

given access to this information without your written consent.

Inclement Weather Policies

School Closing

Educare of Winnebago will follow the decisions of the Winnebago Public School in the event of inclement

weather. Educare may be closed or have delays. These same conditions may warrant early dismissal. School

closing, delays in starting time or early dismissal will be announced via text alert and the Educare Winnebago

Facebook group.

Tornado Policy

WATCH: This is issued by the National Weather Service when conditions are favorable for the development of

tornadoes in and close to the watch area. Classes will continue as usual during a tornado watch. WARNING:

This is issued when a tornado is indicated by radar or sighted by spotters; therefore, people in the affected

area should seek safe shelter immediately. During a tornado warning, all children will be evacuated to the

storm shelter; this is located in the training room. The training room is located near the entrance of the

building.

Celebration Policies

Birthdays

Birthdays are special days and we want to recognize the children in ways that fit into their daily routines and

activities. It’s important for parents/staff not to bring any outside food due to health regulations and concerns

related to children's allergies. Birthday parties provided by parents will not be allowed in the classrooms as

they are more appropriate in your home and/or in an arranged facility. Birthday activities can be recognized in

the classroom if planned and documented in the lesson plans. Parents can bring in developmentally

appropriate party favors for the activity.

Holidays

In order to make sure our education approach is as developmentally and culturally appropriate as possible,

we do not celebrate specific holidays. However, the teacher may take a broader approach, depending on the

age of the children, by planning activities focused on the current season or concepts of family togetherness

and friendships. Activities must be documented in lesson plans and approved by the education coordinator.

Health Policies

Medication Policy

Performance Standard 1302.47 (b)((7)(iv)

National Health and Safety Performance Standard 9.4.2.6: Contents of Medication Record

The file for each child should include a medication log maintained on an ongoing basis by the Health/Safety

Coordinator for all prescription medications.

A separate consent signed by the parent/guardian for each medication the Health/Safety Coordinator has

permission to administer to the child; each consent should include the child’s name, medication, time, dose,

how to give the medication, and start and end dates when it should be given; Authorization from the

prescribing health professional for each prescription; this authorization should also include potential side

effects and other warnings about the medication (exception: nonprescription sunscreen and insect repellent

always require parental/guardian consent but do not require instructions from each child’s individual medical

provider);

Information about prescription medication brought to the facility by the parents/guardians in the original,

labeled container with a label that includes the child’s name, date filled, prescribing clinician’s name, pharmacy

name and phone number, dosage/ instructions, and relevant warnings. Potential side effects and other

warnings about the medication should be listed on the authorization form;

Non-prescription medication

Non-prescription sunscreen and insect repellent always require parental/guardian consent but do not require

instructions from each child’s individual medical provider. Diaper creams should be brought to the facility in the

original container and labeled with the child’s complete name. The parent/guardian will need to sign a consent

form allowing the teachers to apply it to the child. For medications that are to be given or available to be given

for the entire year, a Care Plan should also be in place (for instance, inhalers for asthma or epinephrine for

possible allergy).

The Medication Log is a legal document and should be kept in the child’s file for as long as required by

state licensing.

Healthy Sleep Habits

The American Academy of Sleep Medicine (AASM) provides some helpful guidelines regarding just how much

sleep children need at different stages in their development. Keep in mind that these numbers reflect total

sleep hours in a 24-hour period. If the child is unable to participate in daily activities due to lack of sleep,

parents will be notified and asked to pick up the child (ages 3-5).

Infants ages 4-12 months need 12 to 16 hours of sleep.

Toddlers ages 1-2 years need 11 to 14 hours of sleep.

Preschoolers ages 3-5 years need 10 to 13 hours of sleep.

Exclusion Policy

Symptom

Common

Causes

Complaints or What

Might Be Seen

Temporarily Exclude?

If Excluded, Readmit

When?

Cold

Symptoms

- Viruses

- Bacteria

- Runny or Stuffy Nose

- Scratchy Throat

- Coughing

-Sneezing

- Watery Eyes

- Fever

No, unless

- Fever

- Looks or acts very ill.

- Children has difficulty

breathing.

- Meets other exclusion

criteria.

Exclusion criteria are

resolved.

Diaper Rash

- Irritation by

rubbing of

diaper material

against skin wet

with urine or

stool

- Infection with

yeast or

bacteria

- Redness

- Scaling

- Red Bumps

- Sores

- Cracking of skin

No, unless

- Oozing sores that leak

body fluids.

- Unable to participate.

Exclusion criteria are

resolved.

Diarrhea

- Usually viral

- Frequent loose or

watery stools.

- Abdominal cramps.

- Fever.

- Looks or acts very ill.

- Sometimes

accompanied by

vomiting.

Yes, if

- Uncontained stool

- Diarrhea is causing

“accidents” for

toilet-trained children.

- Blood/Mucus in stool.

-Looks or acts very ill.

- More than 2 times

- Cleared to return by

professional for

diarrhea caused by

E.coli, Shigella,

Salmonella, or Giardia.

-Contained stools for

24 hours.

- Able to participate.

- On antibiotics.

Sore Throat

- Viral

- Strep Throat

- Viral; sore throat,

irritable, drooling, runny

nose, cough,

congestion.

- Strep Throat; white

patches on inside of

throat & back of

tongue, swollen tonsils.

No, unless

- Inability to swallow.

- Excessive drooling.

- Fever with behavior

change.

- Meets other exclusion

criteria.

- Able to swallow.

- Able to participate.

- On medication for at

least 24 hours. (Strep)

- Exclusion criteria are

resolved.

Vomiting

- Viral infection

of the stomach.

- Coughing

strongly.

- viral illnesses

with fever.

- Diarrhea, vomiting,

and/or cramping for

viral gastroenteritis.

Yes, if

- More than 2 times

- Vomit appears

green/bloody.

- Looks or acts very ill.

Vomiting has stopped

for 24 hours.

Fever

1000 or higher

- Any viral,

bacterial, or

parasitic

infection.

- Overheating.

- Reaction to

medication.

- Flushing, tired,

irritable, decreased

activity.

Yes

-Watch for changes in

behavior or other

signs/symptoms of

illness.

Fever has stopped for

24 hours unless

cleared to return with a

Dr.’s note.

Eye Irritation,

Pink Eye

- Bacterial

Infection

- Viral Infection

- Allergic

irritation

- Chemical

irritation

- Pink in color, irritated,

swollen watery,

yellow/green discharge,

crusted, itchy.

Yes, if

- complaints are visible

- May return after 24

hours of treatment.

- A Dr.’s note is

required

Itching/Rash

- Ringworm

- Chickenpox

- Shingles

- Pinworm

- Scabies

- Allergic

Reaction

- Dry

Skin/Eczema

- Impetigo

-Ringworm: Itchy

ring-shaped patches on

skin.

-Chickenpox/ shingles:

Blister-like spots

surrounded by red

halos; fever; irritable.

-Pinworm: anal itching

-Scabies: Itchy red

bumps on warm areas

of the body.

- Allergic Reaction:

Raised, circular,

reddening of the skin.

- Dry Skin/Eczema: Dry

areas on the body.

-Impetigo: Yellow,

crusted, oozing sores.

Yes

- Oozing, open wound.

- Unable to participate.

- Tender, red area of

skin, especially if it is

increasing in size or

tenderness.

- Chickenpox excluded

for 7 days.

-Children should be

referred to a health

professional for

treatment.

- Exclusion criteria are

resolved.

- Able to participate.

- On antibiotics for 24

hours.

- A Dr.’s note is

required for return.

Mouth Sores

- Oral Thrush

- Herpes

- Canker Sores

- Oral Thrush: White

patches on tongue.

- Herpes: swollen neck

glands, yellow spots in

mouth, reddened cold

sore, fever blister.

- Canker sores: Painful

ulcers on cheeks or

gums

No, unless

- Heavy drooling related

to mouth sores.

- Unable to participate.

- Care would

compromise staff’s

ability to care for other

children.

- Able to participate.

- Exclusion criteria are

resolved.

Influenza

Viral

-fever, chills, muscle

aches, congestion,

runny nose, fatigue

Yes

- Virus may be passed

for more than 7 days.

- Excluded from school

for 3 days.

- Fever has abated for

24 hours.

- Dr.’s note is required

for return.

Measles,

Mumps,

Rubella,

Scarlet Fever

Viral

-Fever, cough, runny

nose

- Rash starts on the

face and spreads to the

body.

Yes, exclude for..

-Measles/Rubella: 5 days.

-Mumps: 9 days.

-Scarlet fever: 7 days.

- A Dr.’s note is

required for return.

- Exclusion criteria are

resolved.

Tuberculosis

Bacterial

- Coughing with mucus

or blood.

- Fatigue

- Fever

-Night Sweats

Yes

- Excluded from school

until a doctor states in

writing that the child is

noninfectious.

- Exclusion criteria are

resolved.

Hepatitis A

Viral

-Fatigue

-Sudden vomiting &

Diarrhea

-Loss of appetite

-Dark urine

-Yellow skin color

-Clay colored stools

-Joint pain

-Intense itching

Yes.

-1 week after symptom

onset or as directed by

the health department.

Exclusion criteria is

resolved.

Pertussis/

Whooping

Cough

Viral

-Runny/congested nose

-Red watery eyes

-Fever

-Cough which turns into

chronic hacking with a

high pitched whoop

sound

Yes,

-After 5 days of

appropriate antibiotic

therapy.

Exclusion criteria is

resolved.

Meningococca

l/Diphtheria

Viral

-Thick gray membrane

covering throat and

tonsils

-Sore

throat/hoarseness

-Swollen neck glands

-Fever, chills

-Nasal discharge

Yes,

-until appropriate

antibiotic therapy has

been administered for 24

hours.

Exclusion criteria is

resolved.

Hand, Foot, &

Mouth

Viral

- Fever, Loss of

appetite, irritability.

- Sores inside or

around the mouth.

- Rash or blisters on

feet, hands, or

buttocks.

Yes

- Excluded until all

blisters have stopped

draining and dry in

appearance.

- A Dr.’s note is

required for return.

- Fever is gone for 24

hours.

Head Lice

- Small insects

- Glossy or

white eggs on

hair strands

- Itching

- Visible lice on scalp

Yes

- At end of school day

-Upon returning, the

HSC will do a head

check. If not available,

FS or EPM will do

recheck.

Yes

-A Dr.’s note is required

to return

-Follow Health Dept

guidance for return

Viral

COVID-19

-Fever, aches, coughing,

difficulty breathing,

diarrhea, loss of

taste/smell, nausea,

congestion, sore throat

Exclusion Policy

Educare relies on the parents to use their judgment as to when the child is completely well, not exhibiting

symptoms, and following the exclusion policy.

● All Educare staff are directed to contact the HSC if children are sent to school when still contagious..

● Parents or emergency contacts will be called if their child becomes ill, so the child can be taken home

or to the doctor.

● Staff can give no treatment other than simple first aid. First aid may include antiseptic ointment for cuts

or burns, bandages, and ice packs.

Head Lice

Educare Winnebago will maintain a lice free environment for all students, staff, and volunteers. In order to

control the spread of head lice, the following actions will be taken:

● Head checks will be performed on every student at the center every Friday afternoon and

upon a suspected lice case due to frequent itching.

● Parent/Guardian will be notified by Health/Safety Coordinator or Family Support immediately after

a child is found to have lice or nits. The child will remain at Educare through the end of the day.

● A child report will be filled out and sent home. The report needs to be signed by the teacher, Health

and Safety Coordinator, and parent/guardian.

● Families will be offered a bottle of lice shampoo upon availability. If none is available, the child report

can be taken to the pharmacy to be used as a prescription for lice shampoo.

● Students can return to Educare after treatment. The HSC will perform a head check upon return.

● The child will be excused for up to two (2) days after the positive head check.

● After three positive head checks in one month documented on a Child Report and entered in Child

Plus, a meeting between the family, family support specialist and Health/Safety Coordinator will be

held to discuss support available and an action plan will be completed.

Bed Bugs

Educare Winnebago will maintain a pest free environment for all students, staff, and volunteers. We will

work cooperatively with families, staff, pest control companies, and local health departments to control the

presence of bed bugs. In order to control the spread of bed bugs. Families will be notified by Family

Support and education will be given to families to help prevent bed bugs if needed. Community resources

will be available for any help. Staff will be trained on what bed bugs look like and the procedure if one is

found.

Education Policies

Center Closings

⌂ Should a holiday fall on a Saturday, Educare will observe the holiday on the Friday before the holiday. If the

holiday falls on a Sunday, Educare will observe the holiday on the following Monday.

⌂ Educare will also close 8 – 10 days throughout the year for training days. (Most closings will follow the

Winnebago Public Schools calendar. Educare remains open during the WPS Spring Break.)

⌂ Educare will also close for two weeks in August to allow teachers to participate in professional

development opportunities and to prepare for the new school year.

⌂ Announcements of school closings due to bad weather will be made prior to the beginning of the school

day. Cancellation announcements will be sent via Facebook, phone calls and our text alert system.

Typically when the Winnebago Public Schools are closed, Educare will also close.

⌂ If school closes during the day, parents will be called and asked to pick up their child or have an

emergency contact pick up their child as soon as possible. Educare staff will remain on duty until all

children have been picked up.

Dressing for School

Children should wear comfortable play clothes that are easy to wash. We do lots of messy projects and go

outside daily. Bring 2 extra sets of clothes to be left at the site. All personal belongings should be labeled

with the child’s name. Educare of Winnebago is not responsible for lost or stolen items.

Children should wear or have available closed toe shoes that are safe for running, climbing, and playing in

school. Shoes need to be provided once the child can pull themselves to stand. Children should dress for the

weather. During the cold weather season, please send a warm coat, hat, mittens and boots. The soiled

clothing needs to be changed immediately. Any clothing that becomes soiled because of a leak or bowel

movement, will be bagged up and sent home with the parents at the end of the day.

If the child does not have an extra set of clothes in their cubby at the time of an accident, notify a

Family Support Specialist. We request that a family member brings the extra clothes within 20 minutes

so the child can continue to participate in the daily activities. Educare Staff will not be responsible for

picking up extra clothing.

Transfer Policy

A child may be requested to be moved from their current classroom to a different classroom. Parents will need

to submit a written request with explanation to the Education Coordinator. A meeting will be scheduled with

the parents, classroom teaching staff, Family Support Specialist, and Education Coordinator. This meeting will

be used to review the situation and discuss available solutions. If a transfer is necessary, a meeting with the

parents and the new classroom staff will be planned. Parents are strongly encouraged to be actively involved

in this transition process. A child may be moved if there is an opening in another classroom at the time of the

request.

Outdoor Playtime Policy

Outdoor playtime is a scheduled part of the school day, all teachers should be out with the children doing a

planned activity.

● No staff should be outside alone with children. This includes playground time and walks. There should

be 2 staff with children at all times.

○ In the instance of an injury, make sure there is another staff to replace you in ratio.

● Educare Winnebago will follow the National Child Care Weather Watch chart.

● Educare Winnebago makes every attempt to allow the children in our center to have outdoor playtime

as long as weather permits and temperatures are above 32 degrees (F).

● Educare Winnebago will follow the guidelines for heat index.

○ Heat Index is in the yellow- We will limit the amount of time outside and children must have

access to water play and water bottles outside.

○ Heat Index is in the red or the real feel is 100 degrees or higher -Children are not allowed to

play outside

● Educare Winnebago will follow any weather advisory and will take precaution with outdoor play as

needed.

● All Educare children are allowed 30 minute large muscle activities if the weather permits.

● Educare administration and teachers will use their best discretion when determining outdoor weather

activities.

● Family support or teachers will stay with children who are unable to go outside.

● Teachers will not use outside time as a reward or punishment. All children are entitled to

physical activity daily.

● Teachers are responsible for sending reminders to parents to make sure they send their child to school

with the proper attire to ensure a safe and secure outdoor play experience. During the winter months

teachers are responsible for ensuring that each child has the proper clothing needed such as hat,

gloves, winter coat, and boots. If they do not, they need to notify the Family Support Specialist or

Education Coordinator. They will check the donation supplies or notify the parents to bring them. A

small donation of supplies is held at the center and can be used for those children who may not have

them.

● The National Institute of Health states that “Cold air has little or no effect on getting a cold or the

severity of the cold”. If a parent requests that their child not go outside, we would like the reasoning in

writing or a doctor's note stating why they cannot go outdoors. In this case, the Education Coordinator

should be notified if a child is not to go outside and special arrangements will be made to accommodate

those needs. We will encourage parents to allow their child the opportunity to go outdoors when

necessary.

Outdoor Water Play Policy

Water play will be available from June 1st until July 31st. The real feel temperature must be above 75 degrees.

Outdoor Water Play must not exceed 30 minutes. Parents will be given the option to bring sunscreen, this will

be applied during water play and other outdoor play. Classrooms must use the water play schedule for their

given time and need to ask EPM to turn water on.

Rest Time

Early Head Start’s rest time is from 12:00pm to 2:00pm. Head Start’s rest time is 12:15 p.m. – 1:15 p.m. If a

child chooses not to rest, a child will be given a quiet activity to do either at the table or on their mat.

Toilet Training

Educare of Winnebago staff will begin toilet training at the parent’s request assuming the child is

developmentally ready. Parents and staff will work together in planning a successful approach to the toilet

learning process. During the training period, children will not be coerced if they are not showing developmental

signs of being ready and lapses in training are to be expected.

Transition Policy

1302.71 Transitions from Head Start to kindergarten

The Head Start classrooms implement the following strategies to successfully transition head start

children to the kindergarten classroom.

1) At four different times Kindergarten teachers from Winnebago Public School visit the Head Start

classrooms with children who will enter kindergarten in the fall. This encourages children to get to know their

upcoming teachers in their current environment.

2) Next, there are three instances that Head Start children that are going to kindergarten visit kindergarten

classrooms at Winnebago Public School and once at St. Augustine to familiarize themselves with the new

environment.

3) There will also be a full day of Kindergarten round up at Winnebago Public School. This day includes

activities that will show children what Kindergarten will be like. Families are encouraged to come in the

afternoon to meet the children’s future teachers as well as get familiar with any expectations of the school.

The detailed transition with dates and times is communicated with the families through the newsletter and

a parent meeting.

1) Teaching strategies gold as well as the school readiness snapshot is shared with families to show the

child’s current level and areas to grow in as they prepare for kindergarten.

2) The conscious discipline parent curriculum provides support to parents about how they can help prepare

their child in social emotional learning. Family fun events and parent-teacher meetings help parents

understand current levels and how they can support children at home.

3) A meeting will take place for parents that have students entering kindergarten. This meeting is used to

communicate with parents their rights and responsibilities as they enter elementary school. The primary

service providers of those children who have IEPs will also meet with families for a transition meeting to help

them understand their rights according to IDEA.

4) During the meeting, parents are given information about who they can contact about their child’s education

once they are in kindergarten.

1302.70 Transition from Early Head Start

The Early Head Start classrooms will implement the following strategies to successfully transition early head

start children to the Head Start classroom.

1) Two different Head Start teachers will visit the Early Head Start classrooms of three year olds that will be

transitioning. This encourages children to get to know their upcoming teachers. 2) Next, there are four

instances that Early Head Start’s three year old children visit the preschool classrooms to familiarize

themselves with the new environment.

The above transitions will take place six months prior to the child leaving the Early Head Start classroom. 1)

The transitions will take place based on the availability of Head Start, Pre-K openings and no eligible

applicants on the waiting list. Educare Winnebago leadership will take into account the child’s development

and progress.

2) Transitions takes place as soon as possible after the child’s third birthday, Educare Winnebago permits

the child to stay in the Early Head Start classroom for limited months based on an appropriate transition.

The Early Head Start staff will use teaching strategies GOLD and the Early Head Start School Readiness

snapshot sheet to communicate current development levels, assessment scores, and progress of each child

to the families. Families are given a newsletter explaining the transition process six months prior to their third

birthday. Family support staff provides a transition meeting for all children and families enrolled in a 2-3yr old

classroom each fall. Educare Winnebago leadership works together to ensure enrollment from Early Head

Start to Head Start is taking place. The leadership team will promote successful transitions by communicating

and meeting with teachers, primary service providers, and coordinators to ensure children are prepared.

Family Child Review meetings help to prepare teachers and coordinators by discussing their current transition

progress and development. Children in the Early Head Start program that are on an IFSP will receive

additional transitions and support based on their IFSP outcomes and services. The primary service provider

will work with the leadership team and teachers to communicate current levels of development and outcomes

as they transition from the IFSP to IEP. Head Start staff are encouraged to attend the transition meetings of

the IFSP to IEP if the parent requests.

Child Custody Policy

Educare encourages all parents to have a good relationship with each other. If a child custody dispute was to

arise it is Educare Winnebago position to stay neutral within the dispute unless we are summoned by a court

order or subpoena.

According to the Winnebago Tribal Court a mother who is not married to the father, has sole custody of their

child. We will honor any request from a single mother regarding who is allowed the pick up or visit their

child. The request must be documented in writing and the mother must update the staff if any changes were

to occur.

In the case where the parents are married, both parents have equal rights to their child. We will need a court

order to honor any requests regarding changes as to who is allowed to come to the center and/or pick up the

child.

Parent Involvement Policies

Volunteer Policy

Volunteers are employees and must abide by a code of conduct. This code prevents staff from smoking,

swearing, breaching confidentiality, gossiping, etc.

Each volunteer will receive a job description and training. Volunteer sign-in sheets are in binders located in

each classroom. Please use these binders to sign in and out. This documentation is important as we are able

to claim your volunteer services as in-kind. Frequent volunteers must receive a physical and TB test.

Educare of Winnebago Volunteer Job Description

JOB TITLE: Volunteer Classroom Assistant

SUPERVISOR: Lead Teacher

GENERAL DESCRIPTION: Works cooperatively with classroom staff on a consistent basis, becoming

familiar with daily activities and the Head Start philosophy.

MINIMUM REQUIREMENTS: Must be in good health and free of communicable disease.

SKILLS NEEDED: A friendly, warm personality, able to work with young children. Possess emotional maturity

and be able to follow directions. Understands and likes children, displays a positive attitude, and accepts

special needs of children.

TASKS: Assists staff in daily center activities, reads stories, supervises outdoor activities, prepares art

supplies, escorts children to the restroom, and helps during transition time. May assist staff with classroom

planning and clean up.

EXPECTED RESULTS: Increased understanding of child development. Be an adequate role model for

children. Show an increased ability to work and interact well with children and adults. Follow directions and be

able to implement ideas.

RESOURCES: Orientation and training. - Classroom curriculum planning days. Special workshops. Written

materials/Newsletter.

____________________________ ____________________

Volunteer Signature Date

____________________________ ____________________

Director Signature Date

Complaint/Grievance Policy

If you have questions or concerns, please talk with an administrator immediately. There is a

complaint/grievance form that can be filled out and given to a Co-Director. It is Educare’s intent to resolve any

concerns or complaints with a parent/guardian in a timely manner and according to the regulations and

guiding principles of the program. The ultimate goal of any resolution achieved is to ensure the maintenance

of existing relationships and upholding the integrity of the Educare mission.

Families can also report complaints related to a child care/preschools by following one of the following

methods:

• Contacting Child Care Licensing at: 1-800-600-1289

• Faxing the complaint (402) 471-7763

• Regular Mail:

Department Health and Human Services

Licensing & Regulatory Affairs

Child Care Licensing

PO BOX 94986

Lincoln, NE 68509

Submit complaint electronically

Community/Parent Complaint Form

Name of Complainant: ___________________________________________________

Date: _________________________________________________________________

Is this an emergency? YES NO

COMPLAINT: (GIVE SPECIFIC DETAILS, TIMES, DATES)

________________________________________________________________________________________

______________________________________________________________________________________

Parent Input into the Curriculum

Dear Parents/ Guardians:

You have valuable information about your child that could help us teach your child their goals and objectives.

Please feel free to fill the bottom of this form out and return it to Educare. Every suggestion that you make will

be used in the program and with your child.

Suggestions may include, but are not limited to food experiences, nutrition ideas, books, stories, field

trips, projects, class visitors, and learning activities.

ACKNOWLEDGMENT OF RECEIPT OF FAMILY GUIDE

I have had an opportunity to read the handbook, and I understand I may ask Educare Winnebago any

questions I might have concerning the guide.

I have received a copy of the Educare Winnebago Family Guide on the date listed below. I understand

that I am expected to read the entire guide. Additionally, I will sign this Acknowledgment of Receipt.

_______________________________________________

Signature of Parent

____________________

Date

________________________________________________

Parent's Name - Printed

ACKNOWLEDGMENT OF POLICIES AND PROCEDURES

I understand that it is my responsibility to comply with the policies and procedures contained in this guide.

_______________________________________________

Signature of Parent

____________________

Date

This is a copy of a public record, reproduced as it was published. It is not legal advice, and it may not be the version a court would rely on. Check the official source before you cite it.