Pyramid Lake Paiute Tribal Council

Pyramid Lake Paiute Tribal Council

Post Office Box 256

Nixon, Nevada 89424

Telephone: (775) 574-1000

Fax (775) 574-1054

RESOLUTION NO.: PL 157-21

PLPT Personnel Policies & Procedures

Section — 10 Attendance & Leave Pandemic Amendment

RESOLUTION OF THE TRIBAL COUNCIL

OF THE PYRAMID LAKE PAIUTE TRIBE

NIXON, NEVADA

WHEREAS, the Pyramid Lake Paiute Tribe is organized pursuant to the provisions of Section 16

of the Indian Reorganization Act and is federally recognized by the United States

Government through the Secretary of the Interior for the Administration of programs

and services for the residents of the Reservation; and

WHEREAS, the Pyramid Lake Paiute Tribal Council is the duly elected governing body of the

Pyramid Lake Paiute Tribe, charged with the responsibility of establishing policy

and taking action to provide administration guidelines; and

WHEREAS, the Pyramid Lake Tribal Human Resources department acknowledges the

importance of protecting employees and the public from possible exposure to the

highly contagious COVID-19 coronavirus and variants which may result in adoption

and creation of defined policies & processes related to this pandemic; and

WHEREAS, the Pyramid Lake Tribal Council having recognized the need for continuity of

leadership for administration staff approved through Resolution No. PL12-16 the

formation of the Executive team; and

WHEREAS, the Pyramid Lake Tribal Human Resources department created and submitted a

Section 10. Attendance and Leave Pandemic Amendment. 10-8b. CVD LEAVE for

the Tribal organization to assist with continued response to the Covid-19 Pandemic;

and

WHEREAS, the Pyramid Lake Paiute Tribal Council established a Tribal Personnel Committee

to review the Personnel Policies and Procedures Manual, recommending revisions

by resolution determined necessary for the proper management and administration

of the Personnel System; and

WHEREAS, due to the Tribe’s current state of emergency due to the COVID-19, Coronavirus,

the Personnel Committee has not reviewed attached proposed amendment of Section

10. Attendance and Leave; and

WHEREAS, the Tribe acknowledges the importance of protecting employees from possible

Resolution No.: PL 157-21 Personnel Policies & Procedures Section 10 — Attendance & Leave

Pandemic Amendment 1|Page

exposure and submits the interim amendments to Section 10. Attendance and Leave

policy for implementation. The following process is put into place to ensure contact

is limited & contained to ensure the Tribe is looking out for the health & safety of

its employees, tribal and community members; and

WHEREAS, the Executive Team in conjunction with Tribal Chairman have reviewed the

proposed amendment to the Personnel Policies and Procedures Manual and

recommends approval of the same.

WHEREAS, the Executive Team in conjunction with Tribal Chairperson & Vice Chairman have

reviewed the proposed Section 10. Attendance and Leave Pandemic Amendment

10-8b. CVD LEAVE and recommends approval of the same; and

WHEREAS, to ensure that tribal employees who regularly interact with tribal officials, tribal

members and each other receive the financial support when such employees may

need to isolate because they test positive for COVID-19 or quarantine due to

exposure to COVID-19, the Tribal Executive Team has developed the "Tribal

Government Employee COVID Leave Program," which is attached and

incorporated by reference, to fund the cost of leave from the Tribe's FRF allocation;

and

WHEREAS, the Tribal Council finds it in the best interest of the Tribe and its members to

approve the "Tribal Government Employee COVID Leave Program" as necessary

to mitigate and prevent the spread of COVID-19 on the Reservation and to allocate

funds from the ARPA FRF monies received by the Tribe for the Program approved

by Resolution No. #PL 153-21; and

NOW, THEREFORE BE IT RESOLVED, that the Pyramid Lake Paiute Tribal Council,

governing body of the Pyramid Lake Paiute Tribe, hereby accepts the

recommendation of the Executive Team, Human Resources, and EOC Committee

and approves the attached State of Emergency Supplementation:

SECTION 10. ATTENDANCE AND LEAVE PANDEMIC AMENDMENT

10-8B. CVD. LEAVE

CERTIFICATION

It is hereby certified that the foregoing resolution of the Pyramid Lake Paiute Tribal Council, the

governing body of the Pyramid Lake Paiute Tribe, composed of ten members, of whom ten (10)

constituting a quorum were present at a meeting duly held on the 19” day of November, 2021 was

adopted by the affirmative vote of seven (7) for and zero (0) against and two (2) abstentions

pursuant to the authority contained in the Constitution rude -Laws (( the|Pyramid Lake Paiute

Tribe.

Blenda A. mel fe Councif Secretary

Pyramid Lake Paiute Tribal Council

Resolution No.: PL 157-21 Personnel Policies & Procedures Section 10 — Attendance & Leave

Pandemic Amendment 2|Page

SECTION 10. ATTENDANCE AND LEAVE PANDEMIC AMENDMENT

10-8b. COVID LEAVE

A. Risk Prevention. The virulent strain of COVID-19 continues to expose employees to risk

of variant respiratory viruses like the Delta Strain of the coronavirus and has shown an

increase in crowded settings, particularly closed-in settings with little air circulation.

Activities identified may include settings such as conferences, public events (like concerts

and sporting events), religious gatherings, public spaces (like movie theatres and shopping

malls), and public transportation (like buses, airplanes, trains). It is determined the steps

below will be taken to mitigate exposure and transference of the COVID-19 Virus and

variants:

1. In accordance with updated OSHA recommendations, unvaccinated workers should:

a. Identify and consider opportunities to get vaccinated.

b. Properly wear a face mask that covers the nose and mouth.

Stay at least 6 feet away from other people.

Be aware of whether rooms are properly ventilated.

e. Practice good personal hygiene and wash hands often.

a9

2. Employers can help reduce the spread of COVID-19, according to OSHA, by:

a. Offering paid time off for employees to get vaccinated.

b. Encouraging unvaccinated workers to stay home if they have been in close

contact with someone who tested positive for COVID-19.

c. Encouraging all workers to stay home if they are infected or have COVID-19

symptoms.

d. Maintaining physical distancing policies for unvaccinated and at-risk

employees and providing them with appropriate face coverings.

Educating and training workers on COVID-19 policies and procedures.

Requesting unvaccinated customers and visitors, wear face coverings.

Maintaining ventilation systems.

Performing routine cleaning.

Reporting COVID-19 infections and deaths.

Protecting employees from retaliation and setting up an anonymous process for

them to report COVID-19-related hazards.

k. Following mandatory OSHA standards.

ra mo

3. Additionally, the Tribe shall require workers to:

a. Use hand sanitizer, frequently.

b. Require workers, customers and visitors, wear face covering regardless of

vaccination status.

B. Attendance and Punctuality Requirements. It is the policy of the Tribe to require

employees to report for work punctually and to work all scheduled hours and any required

overtime. In accordance with Resolution No.: PL 153-21, Tribal Government Employee

COVID Leave Program, this policy has been modified to meet the needs of the Tribe while

ensuring the maximum protection of health and safety of our Employees.

Pyramid Lake Paiute State of Emergency Supplementation — November 2021 th

This COVID Leave policy is to be implemented for all Tribal employees, within its

organization and Tribal Entities, in the case of exposure to COVID-19 and/or it’s variants:

1. Supervisors will notify employees of any adjusted schedules to ensure minimal

exposure to employees, ensuring essential functions of the business/organization

continue. Supervisors will record all absences, tardiness or early departures.

2. Employees must notify their Supervisor, of possible exposure or if symptoms appear

that would constitute a precautionary measure for employee to stay home to ensure

illness is contained.

3. Employees are required to notify their supervisor of their status by directly contacting

the supervisor by cell phone or contact number.

4. Leave Usage: Employees are to be compensated during authorized absence in

accordance with leave provisions for normal terms listed within Section 10 of the

Tribe’s Personnel Policies and Procedures.

5. Determination of alternative compensation: The Tribe has determined COVID LEAVE

which if an employee is eligible will require employee to agree to a period of staying

home while utilizing this status.

6. Supervisors will maintain contact with employees as to the current situation with the

Tribe and/or employee.

. Well/Non-Symptomatic Employees: Employees who are well/non-symptomatic are

expected to report to work as scheduled.

1. Well/Non-symptomatic employees are expected to report to work as scheduled, unless

they have been:

a. In contact or have been caring for someone with a confirmed case of COVID-19

or any of its variants, in which case they are required to self-isolate; or have been,

b. Instructed to refrain from attending work by public health officials.

. Sick/Symptomatic Employees: Employees who have symptoms of respiratory illness

must stay home and not come to work until they are free of fever, and any other symptoms

for at least 24 hours, without the use of fever-reducing or other symptom-altering

medicines (e.g., cough suppressants). A fever is defined as a temperature of 100.4 degrees

Fahrenheit or 38 degrees Celsius taken by an oral thermometer.

Employees should contact the health clinic if they develop possible symptoms. If any

employee presents themselves at work with symptoms of respiratory illness or a fever, the

Tribe by and through Human Resources, at their discretion, may request that the employee

leave work and seek medical attention. Employees may be required to provide a

physician’s note indicating that they have been released to return to full duty and no longer

contagious.

Notice: Employees shall, as soon as practicable, give notice to their supervisor that they

are sick and unable to report to work, consistent with Section 10, of the Tribe’s attendance

and leave policies.

Pyramid Lake Paiute State of Emergency Supplementation — November 2021 th

10-20a. COVID LEAVE

Employees who are unable to work or telework due to a need identified in this section: (1) are

subject to a Federal, State, or local quarantine or isolation order related to COVID-19 or variant;

(2) have been advised by a health care provider to self-quarantine due to concerns related to

COVID-19 or variant; or (3) are experiencing symptoms of COVID-19 or variant and are seeking

medical diagnosis, will receive for each applicable hour up to 80 hours their regular rate of pay.

This shall be in effect during the period of COVID-19 Pandemic period.

A. Eligibility for COVID-19 Leave.

1. Employee. Eligible employees shall:

a. Obtain a certificate of testing, medical diagnosis/care if the employee is

experiencing the symptoms of coronavirus;

b. Comply with a recommendation or order by a public official having

jurisdiction or a health care provider on the basis that the employee’s physical

presence at the job would jeopardize the health of others because the employee has

been exposed to or has symptoms of coronavirus;

2. Restrictions of Designated Time.

a. Employee agrees during this time-period to stay at home or within the designated

domicile and will not risk exposure to others.

3. Return to Work:

a. If an employee has been confirmed to have COVID-19, the Tribe will require

written medical clearance for the employee to return to work and that the employee

is no longer contagious. This must be submitted to the Supervisor who will forward

to Human Resources for clearance to return.

4. Multiple Exposure

a. Employee Exposure

1. Initial time will be compensated up to 80 hours;

2. Further instances will be credited to employee’s accrued sick and if needed

annual leave balance; if employee out of leave, the employee will utilize

LWOP (leave without pay) or may have leave donated to ensure their

financial livelihood is not impacted.

b. Employee / Family Testing Positive

1. Employee will utilize their accrued sick, annual and if needed LWOP and

may utilize leave donation upon approval.

c. Employee Family Exposure

1. Employee will utilize their accrued sick, annual and if needed LWOP and

may utilize leave donation upon approval.

5. Other Consideration:

1. Employees who have repeated exposures that inhibit or endanger services

and/or their clients will be addressed based upon Section 8, Employee

Conduct and Discipline.

Pyramid Lake Paiute State of Emergency Supplementation — November 2021 th