Pyramid Lake Paiute Tribal Council

Pyramid Lake Paiute Tribal Council

Post Office Box 256

Nixon, Nevada 89424

Telephone: (775) 574-1000

Fax (775) 574-1054

RESOLUTION NO.: PL 099-21

RESOLUTION OF THE TRIBAL COUNCIL

OF THE PYRAMID LAKE PAIUTE TRIBE

NIXON, NEVADA

WHEREAS, the Pyramid Lake Paiute Tribe is organized pursuant to the provisions of Section 16

of the Indian Reorganization Act and is federally recognized by the United States

Government through the Secretary of the Interior for the Administration of programs

and services for the residents of the Reservation; and

WHEREAS, the Pyramid Lake Paiute Tribal Council is the duly elected governing body of the

Pyramid Lake Paiute Tribe, charged with the responsibility of establishing policy

and taking action to provide administration guidelines; and

WHEREAS, the Pyramid Lake Tribal Human Resources department acknowledges the

importance of protecting employees and the public from possible exposure to the

highly contagious COVID-19 coronavirus and variants which may result in adoption

and creation of defined policies & processes related to this pandemic; and

WHEREAS, the Pyramid Lake Tribal Council having recognized the need for continuity of

leadership for administration staff approved through Resolution No. PL12-16 the

formation of the Executive team; and

WHEREAS, the Pyramid Lake Tribal Human Resources department created and submitted a 2021

COVID-19 and Variant Preparedness & Response Plan for the Tribal organization

to assist with continued response to the Covid-19 Pandemic; and

WHEREAS, the Executive Team in conjunction with Tribal Chairperson & Vice Chairman have

reviewed the proposed 2021 COVID-19 and Variant Preparedness & Response Plan

and recommends approval of the same; and

WHEREAS, all employers need to consider how best to decrease the spread of acute respiratory

illness and lower the impact of COVID-19 in their workplace the Tribal

Administration hereby incorporates provisions to address the Covid-19 and variant

response during this pandemic period; and

NOW, THEREFORE BE IT RESOLVED, that the Pyramid Lake Paiute Tribal Council,

governing body of the Pyramid Lake Paiute Tribe, hereby accepts the

recommendation of the Executive Team, Human Resources, and EOC Committee

and approves the attached State of Emergency Supplementation:

Pyramid Lake Paiute Tribal Council RESOLUTION NO.: PL 099-21

Page 2

PYRAMID LAKE PAIUTE TRIBE

2021 COVID-19 & VARIANTS PREPAREDNESS & RESPONSE PLAN

CERTIFICATION

It is hereby certified that the foregoing resolution of the Pyramid Lake Paiute Tribal Council, the

governing body of the Pyramid Lake Paiute Tribe, composed of ten members, of whom fen (10)

constituting a quorum were present at a meeting duly held on the 6” day of August, 2021 was

adopted by the affirmative vote of nine (9) for and zero (0) against and zero (0) abstentions

pursuant to the authority contained in the Constitution and By-Laws of the Pyramid Lake Paiute

= li eum

Brenda A. Henry, Tribal Council Secietary

Pyramid Lake Paiute Tribal Council

2021 COVID-19 & VARIANTS

PREPAREDNESS & RESPONSE PLAN

GENERAL

The following Covid-19 & Variants preparedness and response plan has been established for the

Pyramid Lake Paiute Tribe in accordance with CDC Emergency Rules for Coronavirus disease

2019-2021 (COVID-19). The purpose of this plan is to minimize and/or eliminate employee

exposure to Covid-19 and its variants for lower and medium exposure risk employees. *Note:

High risk positions have approved internal plans in place for EMS, Health and Law

Enforcement.

The Emergency Rules have general safeguards applicable for all workplaces and specific

safeguards for certain industries. The Human Resources Department along with the PLPT Tribal

Administration after researching the most recent information and reviewing these

CDC/WHO/OSHA emergency rules carefully, have developed safeguards appropriate to the

Tribe based on its type of business or operation, and has incorporated those safeguards into this

Covid-19 & Variants preparedness and response plan.

The Pyramid Lake Paiute Tribe has designated one or more worksite supervisors to implement,

monitor, and report on the Covid-19 & Variants control strategies developed in this plan. The

worksite supervisor(s) is the identified Department/Entity Director/Manager. The supervisor will

remain on-site at all times when employees are present on site. An on-site employee may be

designated to perform the supervisory role.

The plan will be made readily available to our employees and their representatives via email and

will be posted in each department and/or entities.

EXPOSURE DETERMINATION

The Pyramid Lake Paiute Tribe has evaluated daily work routines and reasonably anticipated

tasks and procedures for all employees to determine whether there is actual or reasonably

anticipated employee exposure to Covid-19 and Variants. The Pyramid Lake Health Clinic

Infectious Control Personnel is responsible for the exposure determination.

The Pyramid Lake Paiute Tribe has determined that a portion of its employees’ jobs fall into only

the lower exposure and medium exposure risk categories as defined by the OSHA Guidance on

Preparing Workplaces for Covid-19 & Variant:

e Low Exposure Risk Jobs. These jobs do not require contact with known or suspected

cases of Covid-19 & Variant nor frequent close contact (for example, within six feet)

with the general public. Employees in this category have minimal occupational contact

with the public and other coworkers. Examples are small offices, small construction

operations (less than 10 employees), and low-volume office, provided employees have

infrequent close contact with coworkers and the public.

e Medium Exposure Risk Jobs. These jobs are those that require frequent or close contact

(for example, within six feet) with people who may be infected with Covid-19 and

2021 Pyramid Lake Paiute State of Emergency Supplementation — Approved August 6, 2021 lh Page 1

PLPT 2021 COVID-19 & Variants Preparedness & Response Plan

variants, but who are not known or suspected Covid-19 & Variant patients. Examples are

most jobs at administrative offices, construction sites, schools, high-volume retail

settings, and other high-population-density work environments.

The Human Resources Manager is responsible to verify the Tribal positions determined as highexposure risk jobs. High exposure risk jobs have high potential for exposure to known and

suspected cases of Covid-19 & Variants. *Examples are most jobs in Healthcare, Emergency

Response, and Law Enforcement. This plan is not intended for employees who have high

exposure risk jobs as the Pyramid Lake Paiute Tribe will provide a plan for High Exposure

positions.

NOTE: Some jobs may have more than one type of exposure risk depending on the task or qualifying factors.

The Pyramid Lake Paiute Tribe has categorized its jobs as follows:

Exposure Risk Qualifying Factors

Job/Task Determination Contact/No Contact

Youth Worker Low Minimal contact

Cook Nutritionist High High Risk Population

JOM Teacher Medium Possible contact/ interaction

Child Care Provider High Public Contact

Transit Operator High Public Contact

Van Driver/Kitchen Aide High High Risk Population

Bus Driver High Contact/ Public Contact

PUD Water Operator Train Medium Minimal Contact

Retail Worker High Contact/ Public Interaction

Transfer Station Attendant Medium Minimal Contact

Roads Maintenance Worker Low Minimal Contact

Childcare Cook Nutritionist Medium Minimal Interaction

Roads Maint. Supervisor Low Minimal Contact/ Interaction

Irrigation Operator/Ditch-rider Low Minimal Contact

Childcare Provider/Supervisor High Direct Public/Interaction/Contact

Tribal Ranger Assistant High Direct Public/Interaction/ Contact

Public Utilities Worker Low Minimal Contact

Custodial Worker High Direct Contact

Maintenance Worker I/II High Direct Contact

Maintenance Worker III High Direct Contact

Irrigation Supervisor Low Minimal Contact

Lake Maintenance Coordinator Medium Possible Contact/ Interaction

Prevention Advocate High Direct Contact/ Interaction

PUD Water Operator I Medium Minimal Contact/ Interaction

PUD Water Operator II Medium Minimal Contact/ Interaction

Enviro Conservation Technician Medium Possible Contact/ Interaction

Environmental Intern Low Minimal Contact

PUD Solid Waste Operator Medium Possible Contact/ Interaction

Tribal Security Guard High Direct Contact/ Interaction

Maintenance Wkr Security Officer | High Direct Contact/ Interaction

Language In-school Instructor Medium Possible Contact/Interaction

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PLPT 2021 COVID-19 & Variants Preparedness & Response Plan

Exposure Risk Qualifying Factors

Job/Task Determination Contact/No Contact

Roads Laborer Low Minimal Contact

Roads Equipment Operator Low Minimal Contact

Project Inspector Medium Possible Direct Contact

Roads Superintendent Low Minimal Contact

Project Manager Low Possible Direct Contact

Equipment Operator Low Minimal Contact

Tribal Cultural Monitor Medium Possible Direct Contact

Transporter High Direct Public Contact

PUD: Driver Class B Low Minimal Contact

PUD: Driver Class A Low Minimal Contact

CC Maint Worker/Safety Officer High Direct/ indirect contact

Transit Custodian Medium Direct/ indirect Contact

Volunteers/ Community Service Low- Medium Possible Direct Contact

ENGINEERING CONTROLS

The Pyramid Lake Paiute Tribe has implemented feasible engineering controls to minimize or

eliminate employee exposure to Covid-19 and variants. Engineering controls involve isolating

employees from work-related hazards using ventilation and other engineered solutions. In

workplaces where they are appropriate, these types of controls reduce exposure to Covid-19 and

variants without relying on employee behavior and can be the most cost-effective solution to

implement.

For lower exposure risk jobs, new engineering controls are not required. For medium exposure

risk jobs, engineering controls can include:

e Installing physical barriers (such as clear plastic sneeze guards) between coworkers or

between employees and customers.

e Installing a drive-through window for customer service.

e Increasing the amount of ventilation in the building.

e Increasing the amount of fresh outdoor air that is introduced into the building.

The Facilities Manager will be responsible for seeing that the correct engineering controls are

chosen, installed, maintained for effectiveness, and serviced when necessary.

The following engineering controls have been implemented:

Job/Task Engineering Control

Physical barriers, Temp stations/ mask stations,

sanitizing stations, Buzzer Admittance, Mask

Modified/ Staggered Scheduling/ Physical

barriers, PPE

Modified/ Staggered Scheduling/ Physical

barriers, internal protocols, PPE, masks

Scheduling, reduce direct contact, PPE,

sanitize.

Front Lobby/ Receptionist

Administration Departments

Other Departments

Vendors/ Deliveries

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PLPT 2021 COVID-19 & Variants Preparedness & Response Plan

Job/Task Engineering Control

CDC/ Preventative workplace Post signs clearly, modify protocols when

Recommendations necessary, Internal preparedness, response

Employee Scheduling Modify/ Stagger employees- continuity of

services, internal response.

Increase ventilation/ fresh air

Increased surface sanitization, hygiene

practices, modify for (winter and summer)

Internal Preparedness

In-Service training, Prepare for “high risk”

operations organization wide. Modify Plan

ADMINISTRATIVE CONTROLS

Administrative controls are workplace policies, procedures, and practices that minimize or

eliminate employee exposure to Covid-19 and variants. The PLPT Administration will be

responsible for seeing that the correct administrative controls are chosen, implemented and

maintained for effectiveness.

The following administrative controls have been established for the Pyramid Lake Paiute Tribe:

Administrative Control

Job/Task (Workplace Distancing, Remote Work,

Notifying Customers)

Maintain at least six feet from everyone on the

All employees worksite, wear masks, hand sanitizer and clean work

stations.

Distance/minimize direct contact

Use ground markings, signs, and physical barriers to

prompt employees to remain six feet from others.

Minimize direct contact, Ensure

objective completion

Promote remote work (telecommuting) to the fullest

extent possible.

Develop staffing schedules, Public

Notice,

Promote flexible work hours (staggered shifts) to

minimize the number of employees in the facility at

one time.

Modify/ Stagger schedules, ensure

daily continuity

Establish alternating days or extra shifts to reduce the

total number of employees in the facility at a given

time.

Limit risk of exposure while

performing work related duties.

Restrict business-related travel for employees to

essential travel only.

Plan and schedule meetings,

Maintain administrative and

programmatic continuity

Restrict face-to-face meetings. Communicate with

others through phone, email, teleconferencing, and web

conferencing.

ALL Visitors will be buzzed in,

temperatures will be taken, limit

direct contact, reduce exposure.

Restrict the number of public and/or visitors in the

establishment at any given time. Document name of

visitor in the event of contact tracing.

BE MINDFUL, preventative

measures, sanitize/ wash hands

regularly, Remind others.

Minimize the sharing of tools, equipment, and items.

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PLPT 2021 COVID-19 & Variants Preparedness & Response Plan

Job/Task

Administrative Control

(Workplace Distancing, Remote Work,

Notifying Customers)

Face coverings. Keep face and nose

covered while around others.

Provide employees with non-medical grade face

coverings /face masks*. *Located Admin lobby

Closed or close quarters will keep

mouth and nose covered.

Require employees to wear cloth face coverings when

they cannot consistently maintain six feet of separation

from other individuals in the workplace.

Clear Notices, flyers, PPE

REQUIRED, post

Require customers and the public to wear cloth face

coverings.

Monitor WHO, CDC, FEMA,

NIHB, be prepared to conform

immediately.

Keep customers informed about symptoms of Covid-19

& Variant and ask sick customers to stay at home until

healthy again. Encourage sick customers to use drivethrough services, curbside pickup, or home delivery.

Keep trash cans lined and removal

of discarded tissue.

Provide customers and the public with tissues and trash

receptacles.

Develop schedule or internal

protocol, Enterprise and

administration will notify vendor.

Encourage customers to place orders for merchandise

or services through the phone or web.

Training and posters, keep hand

sanitizer and paper towel dispersers

full.

Encourage proper cough and sneeze etiquette by

employees, including covering coughs and sneezes and

coughing and sneezing in one’s elbows rather than

hands.

Notify staff of policies regarding

Covid-19 & Variant regarding

leave.

Ensure that sick leave policies are flexible and

consistent with public health guidance, so employees

do not go to work sick.

Administration will work with

employees who may contract acute

respiratory illness.

Do not require a healthcare provider’s note for

employees who are sick with acute respiratory illness

to validate their illness.

Refer to personnel policies Covid-

19 & variants.

Maintain flexible policies that permit employees to stay

home to care for a sick family member.

Practice ongoing social distance

preventative measures, PPE/

sanitize regularly.

Avoid congregating or visiting in large groups.

Posting CDC Updates

Review and update public notices regularly and as

needed.

HAND HYGIENE CONTROLS

Facilities Manager will be responsible for seeing that adequate handwashing facilities are

available in the workplace. Frequency of such handwashing will be determined in part by factors

such as when and how often the employees’ hands are potentially exposed to Covid-19 and

variants. When handwashing facilities are not available, the Tribe shall provide employees with

antiseptic hand sanitizers or towelettes. The Tribe will provide time for employees to wash hands

frequently and to use hand sanitizer.

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PLPT 2021 COVID-19 & Variants Preparedness & Response Plan

The Tribe shall promote frequent and thorough hand washing, including providing employees,

customers, and worksite visitors a place to wash their hands. If soap and running water are not

available at work-site, provide antiseptic hand sanitizers and/or alcohol-based hand towelettes

containing at least 60 percent alcohol or higher.

DISINFECTION OF ENVIRONMENTAL SURFACES

The Pyramid Lake Paiute Tribe will increase facility cleaning and disinfection to limit exposure

to Covid-19 & Variant, especially on high-touch surfaces (for example, door handles), paying

special attention to parts, products, and shared equipment (for example tools, machinery,

vehicles). The Tribe will make cleaning supplies available to employees upon entry at front

doors of every facility and at the worksite.

The Tribal Facilities and/or Contractors will be responsible for overseeing that environmental

surfaces in the workplace are cleaned and disinfected. Frequency of such disinfection will be

determined in part by factors such as when and how often the environmental surfaces are

potentially exposed to Covid-19 and variants. When choosing cleaning chemicals, the Tribe will

consult information on the Environmental Protection Agency (EPA)-approved disinfectant labels

identified as protecting against emerging viral pathogens. Products with EPA-approved emerging

viral pathogens claims are expected to be effective against Covid-19 and variants based on data

for harder to kill viruses. The manufacturer’s instructions for use of all cleaning and disinfection

products will be strictly adhered to.

The following is a list of common environmental surfaces, methods used to disinfect, and the

frequency of such disinfection:

Surface Method/Disinfectant Used Schedule/Frequency

Computer/ Desk Top Spray/ wipe Daily

Door Handles Wipe/ spray Multiple Times Daily

Shared Equipment Wipe/ Spray End of every shift

Vehicles/ Machinery Wipe Cab, wipe land levers etc. Before/ After Use

Confirmed Covid-19 &

Variants

Internal Protocol/ Secure

workstation(s), Temp Closure

of area.

Immediate Closure, Assess

Direct Contact, Initiate

immediate sanitization

CDC/ EPA/ OSHA/ World

Health Organization

Updated Recommendations

As needed

The Tribal Facilities and/or Contractors will perform enhanced cleaning and disinfection after

persons confirmed to have Covid-19 & Variant have been in a work area. In the interim, that

work area will be temporarily closed, and employees will be sent home or relocated. The Facility

Manager in conjunction with site supervisor will be responsible for seeing that this protocol is

followed.

PERSONAL PROTECTIVE EQUIPMENT (PPE)

The Tribe will provide employees with personal protective equipment, including respirators, if

necessary, for protection from Covid-19 and variants appropriate to the identified position

exposure risk. The Tribe must follow current CDC and OSHA guidance for personal protective

equipment.

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PLPT 2021 COVID-19 & Variants Preparedness & Response Plan

Types of PPE are to be:

e Selected based upon the hazard to the employee.

Properly fitted and periodically refitted as applicable.

Consistently and properly worn.

Regularly inspected, maintained, and replaced, as necessary.

Properly removed, cleaned, stored or disposed of, as applicable, to avoid contamination

of self, others, or the environment.

The Tribe will provide non-medical grade face coverings or medical grade face masks as

appropriate. The Tribe will require employees to wear face coverings as necessary.

The following type(s) of PPE have been selected for use:

Job/Task PPE

. Telecommunicating, face mask, Distance, ensure

Meetings as

ventilation

. Sanitize, face mask, safe distance, limit direct contact if at

Direct Contact ‘

all possible.

Sanitize frequently, In-Service Training for employees,

wipe/ sanitize surfaces after communication.

This means, direct contact indirectly- in the same

area/room as a possible but unconfirmed positive, after

communication. Take necessary precautions, notify

supervisor, and review personnel policy

All preventative/ protective measures should be taken to

reduce/ minimize risk of direct exposure, contact health

personnel or EMS. Follow exposure protocols

Indirect contact

Direct/ Indirect

Employee assistance-

Unconfirmed positive

CVD-19 & variants, CDC, Compile current recommendations and guidance for

OSHA and World Health personal protective equipment, other important updates or

Organization developments.

HEALTH SURVEILLANCE (MONITORING/SCREENING)

The Tribe will conduct a daily entry self-screening protocol for all employees or contractors

entering the workplace, including, at a minimum, temperature reading monitor to limit exposure

to people with possible Covid-19 & Variant. The Health Department will be responsible for

ensuring that all required health monitoring/screening provisions are performed.

As employees enter the work-site at the start of each work shift, the Tribe will have employees

self-screen for Covid-19 & variants. A no-touch thermometer will be used for temperature

screening of employees. The Tribe will similarly screen contractors, suppliers, and any other

individuals entering the worksite.

All Visitors, to limit direct contact & reduce exposure will be buzzed into building, temperatures

will be taken, and their name documented in the event of contact tracing is required.

Employees have been directed to promptly report any signs and symptoms of Covid-19 &

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PLPT 2021 COVID-19 & Variants Preparedness & Response Plan

Variant to their direct supervisor before and during the work shift. The Tribe will provide

employees with instructions for how to make such a report to the supervisors.

The specific instructions for employee reporting signs and symptoms of Covid-19 & Variant are

as follows:

Employees who may have reported signs must immediately exit the building and contact their

immediate supervisor to notify them of the symptoms and/or temperature. The Tribe requires

that you make an appointment with Tribal Health Department (775)574-1018 for a Covid-19

test,

The Tribe will physically isolate any employees with known or suspected Covid-19 & Variant

from the remainder of the workforce, using measures such as, but are not limited to:

e Not allowing known or suspected cases to report to or remain at their work location.

e Sending known or suspected cases to a location (for example, home) where they are selfisolating during their illness.

e Assigning known or suspected cases to work alone at the location where they are selfisolating during their illness.

The Pyramid Lake Paiute Tribe will not discharge, discipline, or otherwise retaliate against

employees who stay at home or who leave work when they are at particular risk of infecting

others with Covid-19 & variants.

When an employee is identified with a confirmed case of Covid-19 & variants, the Health

Department will immediately notify the local public health department, any co-workers,

contractors, or suppliers who may have come into contact with the confirmed Covid-19 &

Variant case within 24 hours. When notifying coworkers, contractors, and suppliers, the Tribe

will not reveal the name or identity of the confirmed case.

The Tribe will allow employees with a confirmed or suspected case of Covid-19 & Variant to

return to the workplace only after they are no longer infectious according to the latest guidelines

from the CDC and has been cleared by a physician.

TRAINING

The Emergency Services Department shall coordinate Covid-19 & variants training and ensure

compliance with all CDC/OSHA requirements.

e The Tribe is committed to train employees on, at a minimum:

Workplace infection-control practices.

The proper use of personal protective equipment.

Steps the employee must take to notify the business or operation of any symptoms of

Covid-19 & Variant or a suspected or confirmed diagnosis of Covid-19 & Variant.

e How to report unsafe working conditions.

Human Resources Department shall create a record of the training. Records should include the

name of the employee(s) trained and the date of the training.

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PLPT 2021 COVID-19 & Variants Preparedness & Response Plan

RECORDKEEPING

The Pyramid Lake Paiute Tribe will maintain records of the following requirements:

Training. The Human Resources Department shall maintain a record of all Covid-19 & Variant

employee training.

SCREENING PROTOCOLS.

The Tribe shall maintain a record of screening for each employee or visitor entering the

workplace in case the need for contact tracing is required.

When an employee is identified with a confirmed case of Covid-19 & variants, record when the

local public health department was notified; as well as any co-workers, contractors, or suppliers

who may have come into contact with the person who was the confirmed case of Covid-19 &

variants.

It is the supervisor’s responsibility to ensure that accurate records are maintained, and to report

any pertinent information regarding staff are reported directly to HR for appropriate filing.

CONTINUITY OF GOVERNMENT AND TRIBAL / COMMUNITY SERVICES

The need for governmental services is a lifeline for Tribal citizens, the Tribe has devised a

cohesive plan addressing tribe’s Governmental Services, Health and wellbeing of tribal

employees, and PLPT Tribal citizens, under Tribal Council directive and for the duration of the

Covid-19 pandemic, administration will function and operate with staggered department

coverage to ensure continuity of services. The PLPT Tribal Administration is committed to

ensuring the communities that the Tribe has not closed down and services do not cease without

notification.

Through collaboration with departments, current information and CDC recommendations

regarding Covid-19 & variants will be distributed and posted on social media outlets.

NOTIFICATION TO COMMUNITIES: NIXON, WADSWORTH AND SUTCLIFFE

Tribal Council and Administration’s top priority is safety. The Tribal Chairperson will authorize

a tribal wide PRESS RELEASE under their signature containing important instructions or

information, it is important to follow all instructions if additional protective measures have to be

considered.

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