Puyallup Tribe of Indians (2024)

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Puyallup Tribe of Indians

PUYALLUP TRIBAL COUNCIL

RESOLUTION NO.

WHEREAS, the Puyallup Tribe has existed since creation as the aboriginal people who are the

owners and guardians of their lands and waters; and

WHEREAS, the Puyallup Tribe is an independent sovereign nation, having historically negotiated

with several foreign nations, including the United States in the Medicine Creek Treaty; and

WHEREAS, the Puyallup Tribal Council is the governing body of the Puyallup Tribe in accordance

with the authority of its sovereign rights as reaffirmed in the Medicine Creek Treaty; and

RESOLUTION SUMMARY

Tribal Council Resolution consenting for submittal of a Housing of Urban Development {HUD),

Indian Housing Block Grant, under the HUD NAHASDA program for the Fiscal Year 2024. This.

would fund Low-Income Native American Housing for the service area of the Puyallup Tribe of

Indians. The total grant budget is $4,231,361.00 for IHBG Grant # 55IT 5312680. Fiscal Year 2023 for

Annual Performance Reviews for Grants IHBG-CARES/IHBG-ARP # 20BV5312680 and

#214H5312680.

Please review the full text of this Resolution and Attachments.

WHEREAS, the Salish culture of the Puyallup Tribe of Indians has existed since time immemorial

and it is at the core of our people and life; and

WHEREAS, the Puyallup Tribal Council is committed to providing safe, sustainable and affordable

housing for the Puyallup Tribal Community; and

WHEREAS, the Department of Housing and Urban Development has provided grant funding under

the Indian Housing Block Grant under the HUD NAHASDA; and

WHEREAS, the Puyallup Tribe of Indians is eligible for grant funding under the Indian Housing

Block Grant, HUD NAHASDA; and

WHEREAS, the total budget for this grant number 551T5312680 is $4,231,361.00 for Indian

Housing Block Grant FY 2024; expenditures through the Annual Performance Reports for IHBG

CARES and IHBG ARP; and

WHEREAS, the Puyallup Tribe of Indians hereby certifies that citizen participation, with

the Puyallup Tribal Community as outlined in 24 CFR 1003.604 was conducted. Information

regarding the grant project and purpose; and detail about to the amount of funding provided by the

Department of Housing and Urban Development, will be published on the Puyallup Tribe’s

webpage for an open comment period of 10 days, which comments will be accepted via email.

3009 East Portland Ave. Tacoma, Washington 98404 253-573-7800

NOW THEREFORE BE IT RESOLVED, that Puyallup Tribal Council approves the submittal of the

Indian Housing Block Grant to the Department of Housing and Urban Development NAHASDA.

BE IT FURTHER RESOLVED, that the Puyallup Tribal Council hereby approves of grant programs

for Indian Housing Block Grant (IHBG) Fiscal Year 2024 for HUD NAHASDA grant number 55IT5312680

in the amount of $4,231,361.00. Expenditures for APR for IHBG-CARES and IHBG-ARP.

BE IT FINALLY RESOLVED, by the Tribal Council that it authorizes the Tribal Council Chairman (Bill

Sterud), and in his absence, the Vice-Chairwoman (Sylvia P. Miller), to execute this Resolution and other

such required implementing documents as are required on behalf of the Tribe.

CERTIFICATION

I, A , Secretary of the Puyallup Tribal Council of the Puyallup Reservation do

hereby certify that the above Resolution was duly adopted at a Regular Meeting of the Puyallup Tribal

Council held on the Puyallup Indian Reservation on the <> day of , 2023, a quorum being present

with a vote of “) FOR, © AGAINST, ~ ABSTAINING, and | NOT VOTING its adoption.

Secretary, Puyallup Tribal Council

ATTEST:

Dir bY, Und

Bill Sterud, Chairman or

Vice-Chairwoman, Sylvia P. Miller

Puyallup Tribal Council

3009 East Portland Ave. Tacoma, Washington 98404 253-573-7800

MEMO: Request for approval of grant dollars spent for FY 2023 grants and Approval for

grant activities for FY 2024

spt

FROM: Joanne Gutierrez LEY

DATE: December 6, 2023

Attached is the Annual Performance Review (APR) for the reporting of the grants for

Fiscal Year 2023 [HBG CARES #20BV5312680 in the amount of $1,003,407 and IHBG ARP

#21AH5312680 in the amount of $2,247,653 are attached to show the progress of the

grants and expenditures charged to those grants. Also attached is the planned activities

for day to day operations, development, and construction for Fiscal Year 2024 in the

indian Housing Plan (IHP) #55IT5312680 in the amount of $4,231,361.

SECTION 1: COVER PAGE

(1) Grant Number:

(2) Recipient Program Year:

E |

|

(3) Federal Fiscal Year:

(4) IHBG-CARES/IHBG-ARP

[C1 ©) __ Initial Plan (Complete this Section then proceed to Section 2) or an Amended IHP

oO (6) Annual Performance Report (Complete items 27-30 and proceed to Section 3)

C1] (7) ‘Tribe

(1) (8) TDHE

(9) Name of Recipient:

(10) Contact Person:

(11) Telephone Number with Area Code (999) 999-9999 :

(12) Mailing Address:

(13) City: (14) State: (15) Zip Code (99999 or 99999-9999):

(16) Fax Number with Area Code (if available) (999) 999-9999 :

(17} Email Address {if available):

(18) If TDHE, List Tribes Below:

{19} Tax Identification Number:

(20) DUNS Number:

(21) CCR/SAM Expiration Date (MM/DD/YYYY):

(22) IHBG-CARES/ARP Amount:

Date Started Preparing for COVID-19

(23) Name of Authorized IHP Submitter:

Page 1 of 17

(24) Title of Authorized IHP Submitter:

{25) Signature of Authorized IHP Submitter:

(26) IHP Submission Date(MM/DD/YYYY) :

{27) Name of Authorized APR Submitter:

(28) Title of Authorized APR Submitter:

(29) Signature of Authorized APR Submitter:

(30) APR Submission Date (MM/DD/YYYY):

Certification: The information contained in this document is accurate and reflects the activities actually planned or

accomplished during the program year. Activities planned and accomplished are eligible under applicable statutes

and regulations.

Waming: \f you knowingly make a false statement an this form, you may be subject to civil or criminal penalties under

Section 1001 of Title 18 of the United States Code. In addition, any person who knowingly and materially violates any

required disclosure of information, including intentional disclosure, is subject to a civil money penalty not to exceed

$10,000 for each violation.

APR: REPORTING ON PROGRAM YEAR PROGRESS

Complete the shaded section of text below to describe your completed program tasks and actual results. Only report on

activities completed during the 12-month program year . Financial data should be presented using the same basis of accounting

as the Schedule of Expenditures of Federal Awards (SEFA) in the annual audit. For unit accomplishments, only count units when!

the unit was completed and occupied during the year. For households, only count the household if it received the assistance

during the previous 12-month program year. (NAHASDA § 404(b))

Program Descriptions

1.1. Program Name and Unique . . ;

Id entifien: q Unique Identifier |coviD-19 Prevention ; |

1.2. Program Description (This should be the description of the planned

program.):

Page 2 of 17

1.3. Eligible Activity Number (Select one activity from the Eligible Activity list. For any activity

involving housing units as the output measure (excluding operations and maintenance), do not

combine homeownership and rental housing in one activity, so that when housing units are

reported in the APR they are correctly identified as homeownership or rental. ):

(26) Other COVID-19 Activities Authorized by Waivers or Alternate Requirements

1.4. Intended Outcome Number (Select one outcome from the Outcome list. Each program

can have only one outcome. If more than one outcome applies, create a separate program for

each outcome.):

(12) Other — must provide description In boxes 1.4 (IHP) and 1.5 (APR) below

Describe Other Intended Outcome (Only if you selected “Other” above):

[Provide additional PPE, and supplies for prevention of COVID 19 for staff, clients, residents and members of community|

[1.6 Actual Outcome Number APR identify the actual outcome from the Outcome list.):

_{in the Al

i

Describe Other Actual Outcome (Only if you selected "Other" above.):

1.6 Who Will Be Assisted (Describe the types of households that will be assisted under the program.):

[X]Low-income Indian Households [7]Non-low income Indian Households — [_]Non-Indian Households

[Low income Native American families in service area |

1.7. Types and Level of Assistance (Describe the types and the level of assistance that will be provided

to each household, as applicable.):

lt 14 low income Native American families to receive PPE and cleaning supplies to prevent COVID-19. =i)

4.8. APR: Describe the accomplishments for the APR in the 12-month program year. In accordance with

124 CFR § 1000.512(b)(3), provide an analysis and explanation of cost overruns or high unit costs.

Ina. eee

1.9: Planned and Actual Outputs for 12-Month Program Year

Planned Number of Units to be Planned Number planned Number of Acres To Be

leted in Year Under this P of Households purchased in Year Under this P:

Completed in Year Under this Program To Be Served in urchased in r Under this Program

Year Under this

Program

114 |

‘APR: Actual Number of Units Completed APR: Actual APR: Actual Number of Acres

tin Program Year Number of Purchased in Program Year

Households

Served in

Program Year

1.10: APR: /f the program is behind schedule, explain why. (24 CFR § 1000.512(b)(2))

Page 3 of 17

Page 4 of 17

| Program Descriptions

J

2.1. Program Name and Unique |

identifier: Unique Identifier COvID-19 Respond

|com-19 Respond - 1 - Waller Road Site

2.2. Program Description (This should be the description of the planned

program.):

Development and construction costs for Waller Road site. 6 ADA complexes with 2 1 or 2 bedroom units per

complex for a total of 12 units, depending on funding and what |s allowed with expansion of septic system and

infrastructure to reduce over crowding and respond to COVID 19.

2.3. Eligible Activity Number (Select one activity from the Eligible Activity list. For any activity

involving housing units as the output measure (excluding operations and maintenance), do not

combine homeownership and rental housing in one activity, so that when housing units are

reported in the APR they are correctly identified as homeownership or rental.):

(4) Construction of Rental Housing [202(2)}

2.4. Intended Outcome Number (Select one outcome from the Outcome list. Each program

can have only one outcome. If more than one outcome applies, create a separate program for

each outcome.):

{1) Reduce over-crowding

Describe Other Intended Outcome (Only if you selected “Other” above):

| pees)

2.5 Actual Outcome Number (In the APR identify the actual outcome from the Outcome list):

(1) Reduce over-crowding Mi sey ~~

Describe Other Actual Outcome (Only if you selected "Other" above.):

2.6 Who Will Be Assisted (Describe the types of households that will be assisted under the program.):

[X]Low-income Indian Households [_]Non-low income Indian Househalds — [_]Non-Indian Households

[Low income indian howehelds iz aa

2.7. Types and Level of Assistance (Describe the types and the level of assistance that will be provided

to each household, as applicable.):

Develop and construct safe and healthy housing for participants on waiting lists. Develop 6 complexes with 2 units

each ranging from 1 or 2 bedrooms variable depending on expansion of septic system and infrastructure. With

$2,000,000 budgeted, the cost per unit will be $166,666.

es tara a = ee 5

2.8. APR: Describe the accomplishments for the APR in the 12-month program year. In accordance with

24 CFR § 1000.51 2(b){3), provide an analysis and explanation of cost overruns or high unit costs.

|N/A

Page 5 of 17

2.9: Planned and Actual Outputs for 12-Month Program Year

Planned Number of Units to be Planned Number pianned Number of Acres To Be

Completed in Year Under this Program Of Households purchased in Year Under this Program

To Be Served in

Year Under this

Program

|APR: Actual Number of Units Compieted APR: Actual APR: Actual Number of Acres

lin Program Year Number of Purchased in Program Year

Households

Served in

Program Year

2.10: APR: /fthe program is behind schedule, explain why. (24 CFR § 1000.512(b)(2))

Page 6 of 17

Program Descriptions

3.1. Program Name and Unique |, . — |

Identifier: Unique Identifier [COVID-19 Respond |

COVID-19 Respond - 2 - Garden located behind Greatview site

3.2. Program Description (This should be the description of fhe planned

program.):

Assist in further developing and construction of garden located behind Greatview site where residents can

socially distance with safe and healthy activity near their residency of 27 units at Greatview and scattered sites

to grow, plant, and gather indigenous plants and foods.

3.3. Eligible Activity Number (Select one activity from the Eligible Activity list. For any activity

involving housing units as the output measure (excluding operations and maintenance), do not

combine homeownership and rental housing in one activity, so that when housing units are

reported in the APR they are correctly identified as homeownership or rental.):

(26) Other COVID-19 Activities Authorized by Waivers or Alternate Requirements |

3.4. Intended Outcome Number (Select one outcome from the Outcome list. Each program

can have only one outcome. If more than one outcome applies, create a separate program for

each outcome.):

(12) Other — must provide description in boxes 1.4 (HP) and 1.5 (APR) below

Describe Other intended Outcome (Only if you selected "Other" above):

Provide an outdoor space to grow, plant, and gather indigenous plants and foods in coordination with Greatview

daycare, Tacoma school district and other scattered housing sites located near Greatview 27 unit apartment site. E:

8.5 Actual Outcome Number _ (In the APR identify the actual outcome from the Outcome list.):

(12) Other ~ must provide description in boxes 1.4 (HP) and 1.5 (APR) below

Describe Other Actual Outcome (Only if you selected "Other" above.):

|No MOU has been able to set up for further development of project due to lack of meetings with the Tacoma Public

Schoo! district since COVID-19. There have been no further meetings so the housing department will be following up

on this issue to hopefully use these funds for its intentions if not reallocate funding. The workers at the site are still in

|the development phase of how the garden should be set up and how it should divide amongst the parties in MOU.

3.6 Who Will Be Assisted (Describe the types of households that will be assisted under the program.):

[XJLow-income Indian Households []Non-low income Indian Households = [_]Non-indian Households

Low Income Indian households

3.7. Types and Level of Assistance (Describe the types and the level of assistance that will be provided

to each household, as applicable.):

Provide an outdoor space where residents can socially distance with safe and healthy activity near their residency of 27

units at Greatview and scattered sites to grow, plant, and gather Indigenous plants and foods. Create a space where

clients and family can gather to be in a safe and socially distanced area to collect free Indigenous foods.

3.8. APR: Describe the accomplishments for the APR in the 12-month program year. In accordance with

4 CFR § 1000.512(b)(3), provide an analysis and explanation of cost overruns or high unit costs.

Page 7 of 17

3.9: Planned and Actual Outputs for 12-Month Program Year

Pianned Number of Units to be Planned Number planned Number of Acres To Be

Completed in Year Under this Program f Households purchased in Year Under this Program

To Be Served in

Year Under this

Program

1

iAPR:-Actual Number of Units Completed APR: Actual APR: Actual Number of Acres

lin Program Year Number of Purchased in Program Year

Households

Served in

Program Year

3.10: APR: ff the program is behind schedule, explain why. (24 CFR § 1000.51 2(b}(2))

Page 8 of 17

Program Descriptions

4,1. Program Name and Unique

Identifier: | Unique Identifier ‘covip-19 Reimbursement

|covip-19 Reimbursement - 1- COVID related costs

4.2. Program Description (This should be the description of the planned

program.):

Incurred costs for a variety of COVID-19 related expenses for the period beginning February 4, 2020 and

extending until expenses no longer needed to address COVID related issues. These costs were separately

tracked in our accounting records and include the following:

« A portion of normal operating expenses (primarily staff wages and fringe benefits).

« Payroll expenses for staff required to shelter in place but provided with administrative leave.

¢ Legal fees, etc...

Procurement of PPE and cleaning supplies for housing staff and operations.

¢ iPad, equipment and cell phone purchases and related supplies for staff required to telework.

Payment for our web based program HDS Doorways

|These expenses were paid for by Tribal funds. Federal funds (including program income and IHBG formula

funds) were not used for these expenses.

4.3. Eligible Activity Number (Select one activity from the Eligible Activity list. For any activity

involving housing units as the output measure (excluding operations and maintenance), do not

combine homeownership and rental housing in one activity, so that when housing units are

reported in the APR they are correctly identified as homeownership or rental. ):

{26) Other COVID-19 Activities Authorized by Waivers or Alternate Requirements

4.4. Intended Outcome Number (Select one outcome from the Outcome list Each program

can have only one outcome. If more than one outcome applies, create a separate program for

each outcome.):

la 2) Other — must provide description in boxes 1.4 (IHP) and 1.5 (APR) below

Describe Other Intended Outcome (Only if you selected “Other” above):

4.5 Actual Outcome Number _(In the APR identify the actual outcome from the Outcome iist.):

(12) Other - must provide description in boxes 1.4 (IHP) and 1.5 (APR) below

Describe Other Actual Outcome (Only if you selected "Other" above.):

No funds have been used out of this funding for any of these purchases due to no need to access for COVID related

costs, A majority of these purchases were made with first round of COVID funding.

4.6 Who Will Be Assisted (Describe the types of households that will be assisted under the program.):

[XJLow-income Indian Households [_]Non-low income Indian Households = [_]Non-Indian Households

[Low Income Indian Households _————— : J

4.7. Types and Level of Assistance (Describe the types and the level of assistance that will be provided

to each household, as applicable.):

Purchased equipment for all staff including IPhones, IPads, and Laptops to enable staff to telework and communicate

with other tribal entities, staff and clients via phone call, text, Facetime, e-mail, or ZOOM. Purchased a larger mailbox

and drop-box te allow social distance and safety for clients and staff to drop-off mall, packages, materials, and

payments. Purchased more mail postage, envelopes, ink and supplies to do additional mail-out correspondence due to

the increased need to communicate through mail. Reimbursed cost for staff to self-quarantine for a period of time, if |

needed, due to first-hand exposure, Reimbursed cost for staff to be at home and work on a flex schedule or

permanently on a telework schedule due to minors in household not attending school in person but through ZOOM.

Arranged to purchase the web-based program, "Housing Data System (HDS)’ to allow staff to telework and better |

Page 9 of 17

4.8. APR: Describe fhe accomplishments for the APR in the 12-month program year. In accordance with

124 CFR § 1000.512(b)(3), provide an analysis and explanation of cost overruns or high unit costs.

4.9: Planned and Actual Outputs for 12-Month Program Year

Planned Number of Units to be Planned Number pianned Number of Acres To Be

F : of Households F :

Completed in Year Under this Program To Be Served in Purchased in Year Under this Program

Year Under this

Program

\APR: Actual Number of Units Completed APR: Actual APR: Actual Number of Acres

lin Program Year Number of Purchased in Program Year

Households

Served in

Program Year

4.10: APR: ifthe program is behind schedule, explain why. (24 CFR § 1000.512(b)(2))

Page 10 of 17

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SECTION 7: INDIAN HOUSING PLAN CERTIFICATION OF COMPLIANCE

NAHASDA § 102(b)(2)}(D)

By signing the iHP, the recipient certifies Its compliance with Title II of the Civil Rights Act of 1968 (25 USC Part

1301 et seq.), and ensures that the recipient has all appropriate policies and procedures in place to operate its

planned programs. The recipient should not assert that it has the appropriate policies and procedures in place if

these documents do not exist in its files, as-this will be one of the items verified during any HUD monitoring review.

(1) in accordance with applicable statutes, the recipient certifies that:

It will comply with Title fl of the Civil Rights Act of 1988 in carrying out this Act, to the extent that such

title is applicable, and other applicable federal statutes.

(2) In accordance with 24 CFR 1000.328, the recipient receiving less than $200,000 under FCAS

certifies that:

There are househalds within its jurisdiction at or below 80 percent of median income.

{3) The following certifications will only apply where applicable based on program activities.

a. It will maintain adequate insurance coverage for housing units that are owned and operated or

assisted with grant amounts provided under NAHASDA, in compliance with such requirements as

may be established by HUD;

b. Policies are in effect and are available for review by HUD and the public governing the eligibility,

admission, and occupancy of families for housing assisted with grant amounts provided under

NAHASDA;

aE) (No) |NBEANREROIET

c. Policies are in effect and are available for review by HUD and the public governing rents charged,

including the methods by which such rents or homebuyer payments are determined, for housing

assisted with grant amounts provided under NAHASDA; and

Yes @ No C

d. Policies are in effect and are available for review by HUD and the public governing the

management and maintenance of housing assisted with grant amounts provided under NAHASDA.

y f ¥.

Yes (© No ( Not Applicable ~

Page 14 of 17

SECTION 8: IHP TRIBAL CERTIFICATION

NAHASDA § 102(c)

This certification is used when a Tribally Designated Housing Entity (TDHE) prepares the IHP or IHP amendment on

behalf of a tribe.

This certification must be executed by the recognized tribal government covered under the IHP.

{1) The recognized tribal government of the grant beneficiary certifies that:

(2) [Jit had an opportunity to review the IHP or IHP amendment and has authorized the submission of the IHP

by the TDHE; or

(3) [lt has delegated to such TDHE the authority to submit an IHP or IHP amendment on behalf of the Tribe

without prior review by the Tribe.

(4) Tribe:

(5) Authorized Official's Name and

Title:

(6) Authorized Official's Signature:

(7) Date (MM/DDIYYYY):

Page 15 of 17

SECTION 9: TRIBAL WAGE RATE CERTIFICATION

NAHASDA §§ 102(b)(2)(D) (vi), 104(b)

By signing the IHP, you certify whether you will use tribally determined wages, Davis-Bacon wages, or HUD

determined wages. Check only the applicable box below.

(1) A You will use tribally determined wage rates when required for IHBG-assisted construction or maintenance

activities. The Tribe has appropriate laws and regulations in place in order for it to determine and distribute

prevailing wages.

(2 You will use Davis-Bacon or HUD determined wage rates when required for IHBG-assisted construction or

maintenance activities.

{3 You will use Davis-Bacon and/or HUD determined wage rates when required for IHBG-assisted

construction except for the activities described below.

(4) If you checked the box in Line 3, list the other activities that will be using tribally determined

wage rates:

Page 16 of 17

SECTION 12: AUDITS

24 CFR § 1000.544

This section is used to indicate whether a financial audit based on the Single Audit Act and 2 CFR Part 200 Subpart F is}

required, based on a review of your financial records.

Did you expend $750,000 or more in total Federal awards during the APR reporting period?

if Yes, an audit is required to be submitted to the Federal Audit Clearinghouse and your Area Office of Native American

Programs.

If No, an audit is not required.

Page 17 of 17

SECTION 1: COVER PAGE

(1) Grant Number:

(2) Recipient Program Year:

(3) Federal Fiscal Year: | 2020 |

IHBG-CARES

oO (4) initial Plan (Complete this Section then proceed to Section 2) or an Amended [HP

() (6) = Annual Performance Report (Complete items 27-30 and proceed to Section 3)

(7) Tribe

[J (8) TDHE

(9) Name of Recipient:

|

i

(10) Contact Person:

(11) Telephone Number with Area Code (999) 999-9999

(12) Mailing Address:

(13) City: (14) State: (15) Zip Code (99999 or 99999-9998):

(16) Fax Number with Area Code (if available) (999) 999-9999 .

m

(17) Email Address (if available):

(18) If TDHE, List Tribes Below:

(19) Tax Identification Number:

(20) DUNS Number:

(21) CCR/SAM Expiration Date (MM/DD/YYYY):

(22) IHBG-CARES Amount:

Date Started Preparing for COVID-19

(23) Name of Authorized IHP Submitter:

Page 1 of 28

(24) Title of Authorized IHP Submitter:

(25) Signature of Authorized IHP Submitter:

(26) IHP Submission Date(MM/DD/YYYY) :

(27) Name of Authorized APR Submitter:

(28) Title of Authorized APR Submitter:

(29) Signature of Authorized APR Submitter:

(30) APR Submission Date (MM/DD/YYYY):

Certification: The information contained in this document is accurate and reflects the activities actually planned or

accomplished during the program year. Activities planned and accomplished are eligible under applicable statutes

and regulations.

Warning: \f you knowingly make a false statement on this form, you may be subject to civil or criminal penalties under

Section 1001 of Title 18 of the United States Code. In addition, any person who knowingly and materially violates any

required disclosure of information, including intentional disclosure, is subject to a civil money penalty not to exceed

$10,000 for each violation.

APR: REPORTING ON PROGRAM YEAR PROGRESS

Complete the shaded section of text below to describe your completed program tasks and actual results. Only report on

activities completed during the 12-month program year. Financial data should be presented using the same basis of accounting

as the Schedule of Expenditures of Federal! Awards (SEFA) in the annual audit. For unit accomplishments, only count units when

the unit was completed and occupied during the year. For households, only count the household if it received the assistance

during the previous 12-month program year. (NAHASDA § 404(b))

lone Meme end Unique ‘Unique Identifier |COVID-19 Reimbursement

1.2. Program Description (This should be the description of the planned

program.):

Page 2 of 28

These expensés were paid for by Tribal funds. Federal funds (including program income and IHBG formula _

funds) were not used for these expenses. *

1.3. Eligible Activity Number (Select one activity from the Eligible Activity list. For any activity

involving housing units as the output measure (excluding operations and maintenance}, do not

combine homeownership and rental housing in one activity, so that when housing units are

reported in the APR they are correctly identified as homeownership or rental.):

(26) Other COVID-19 Activities Authorized by Waivers or Alternate Requirements

1.4. intended Outcome Number (Select one outcome from the Outcome list. Each program

can have only one outcome. If more than one outcome applies, create a separate program for

each outcome.):

{12) Other - must provide description in boxes 1.4 (IHP) and 1.5 (APR) below

Describe Other Intended Outcome (Only if you selected "Other" above):

|Recover COVID-19 related costs incurred from February 4th to May 31st, 2020.

11.5 Actual Outcome Number __(In the APR identify the actual outcome from the Outcome list.)

(12) Other - must provide description in boxes 1.4 (HP) and 1.5 (APR) below

Describe Other Actual Outcome (Only if you selected “Other” above.):

iA ar Se |

1.6 Who Will Be Assisted (Describe the types of households that will be assisted under the program. ):

[X]Low-income Indian Households [~]Non-low income Indian Households = [_]Non-Indian Households

|Current residents of and participants in the Tribal housing program. |

1.7. Types and Level of Assistance (Describe the types and the level of assistance that will be provided

to each household, as applicable.):

No specific types and level determinable for this activity, represents an accumulation of incurred costs related to |

COVID-19.

4.8.APR: Describe the accomplishments for the APR in the 12-month program year. In accordance with

24 CFR § 1000.512(b)(3), provide an analysis and explanation of cost overruns or high unit costs.

|N/A

1.9: Planned and Actual Outputs for 12-Month Program Year

Planned Number of Units to be Planned Number planned Number of Acres To Be

Completed in Year Under this Program ok ser ealeear Purchased in Year Under this Program

Year Under this

Program

112

‘APR: Actual Number of Units Completed APR: Actual APR: Actual Number of Acres

‘in Program Year Number of Purchased in Program Year

Households

Served in

Program Year

i =|

41.10: APR: ifthe program is behind schedule, explain why. (24 CFR § 1000.572(b)(2))

No funds have been used out of this funding for any of these purchases due to. no need to access for COVID related

costs.

Page 3 of 28

Page 4 of 28

4 Program Descriptions |

2.1. Program Name and Unique |. | — —=

entific iq ‘Unique Identifier |COVID-19 Respond ;

COVID-19 Respond - 2020-2 - Maintaining Normal Operations Impacted by COVID-19 National Emergency

2.2. Program Description (This should be the description of the planned

program.):

Maintaining normal operations and funding eligible affordable housing activities under NAHASDA during the

period the housing dept is impacted by COVID-19. All standard housing dept activities and services have been

and will continue to be significantly impacted by the COVID-19 situation. This activity covers the time frame

starting June 1, 2020 and is projected to end when the Governor of Washington State approves the final

reopening phase for Pierce County. This represents a portion (approx. 50%) of the operations costs projected

for this period. During this time frame the Housing dept will operate at a baseline level with a primary focus on

resident and staff health and safety and recognize a modified level of efficiency.

2.3. Eligible Activity Number (Select one activity from the Eligible Activity list. For any activity

involving housing units as the output measure (excluding operations and maintenance), do not

combine homeownership and rental housing in one activity, so that when housing units are

reported in the APR they are correctly identified as homeownership or rental):

(26) Other COVID-19 Activities Authorized by Waivers or Altemate Requirements |

2.4. intended Outcome Number (Select one outcome from the Outcome list. Each program

can have only one outcome. If more than one outcome applies, create a separate program for

each outcome.):

(12) Other — must provide description in boxes 1.4 (IHP) and 1.5 (APR) below

Describe Other Intended Outcome (Only if you selected "Other" above):

|Continue to assist affordable housing for low income households on a limited basis while impacted by COVID-19

2.5 Actual Outcome Number _(in the APR identify the actual outcome from the Outcome list.)

(12) Other ~ must provide description in boxes 1.4 (IHP) and 1.5 (APR) below

Describe Other Actual Outcome (Only if you selected "Other" above.):

Continue to assist affordable housing for low income households on a limited basis while impacted by COVID-19

2.6 Who Will Be Assisted (Describe the types of households that will be assisted under the program.):

[XJLow-income Indian Households [[]Non-low income Indian Households = [“]Non-Indian Households

|Current residents of and participants in the Tribal housing program. |

2.7. Types and Level of Assistance (Describe the types and the level of assistance that will be provided

to each household, as applicable.):

Baseline level of assistance to assist low income households while impacted by the COVID-19 situation, no specific |

types and level determinable for this activity.

2.8. APR: Describe the accomplishments for the APR in the 12-month program year. In accordance with

24 CFR § 1000.512(b)(3), provide an analysis and explanation of cost overruns or high unit costs.

Ability to Maintenance and Operations of Puyailup Tribe of Indians Housing Department Salaries, Wages, and Benefits.

Ability to purchase supplies, IPads and Phones for staff and housing committee to communicate if need department is

impacted by COVID-19 future incidents and staff need to isolate to perform work tasks and duties. The need to pay for

updates on legal and audit Issues still in regards to responding to COVID-19 issues.

Page 5 of 28

2.9: Planned and Actual Outputs for 12-Month Program Year

Planned Number of Units to be Planned Number planned Number of Acres To Be

Completed in Year Under this Program Of Households purchased in Year Under this Program

To Be Served in

Year Under this

Program

APR: Actual Number of Units Completed APR: Actual APR: Actual Number of Acres

lin Program Year Number of Purchased in Program Year

Households

Served in

Program Year

2.10: APR: /fthe program is behind schedule, explain why. (24 CFR § 1000.512(b)(2))

Page 6 of 28

Program Descriptions

ou Name,and Unique beside Identifier COVID-19 Respond |

|comp-1 9 Respond - 2020-3 - Housing Payment & Rental Assistance Program

3.2. Program Description _(This should be the description of the planned

program,):

The Puyallup Tribal Housing Dept. currently operates a tenant based rental assistance (TBRA) program serving

112 tribal families. in addition, there are an estimated 88 tribal families who are renting units without TBRA

assistance in our service area. This temporary program will provide assistance towards Rent/Mortgage

payments for both sets of families. This activity covers the time frame starting June 1, 2020 and is projected to

end when tribal families are no longer impacted financially by COVID-19.(This temporary activity is up to

3(three) months for non low-income tenants and 6(six) months for low-income families. )

3.3. Eligible Activity Number (Select one activity from the Eligible Activity list. For any activity

involving housing units as the output measure (excluding operations and maintenance), do not

combine homeownership and rental housing in one activity, so that when housing units are

reported in the APR they are correctly identified as homeownership or rental.):

(18) Other Housing Services [202(3)]

3.4. Intended Outcome Number (Select one outcome from the Outcome list. Each program

can have only one outcome. If more than one outcome applies, create a separate program for

each outcome.):

(6) Assist affordable housing for low income households

Describe Other Intended Outcome (Only if you selected "Other" above):

8.5 Actual Outcome Number _ (in ihe APR identify the actual outcome from the Outcome list.

(6) Assist affordable housing for low income households

Describe Other Actual Outcome (Only if you selected "Other" above.):

3.6 Who Will Be Assisted (Describe the types of households that will be assisted under the program.):

[X]Low-income Indian Households [_]Non-low income indian Households = [_]Non-Indian Households

Tenants currently in the Housing Dept tenant based rental assistance (TBRA) program as well as tribal members

renting/Mortgages outside of the Housing Dept program who have been impacted by COVID-19.

3.7. Types and Level of Assistance (Describe the types and the level of assistance that will be provided

to each household, as applicable.):

This is a one-time payment for low income Indian households of up to $1,000 paid directly to the landlord, mortgage

company or lending company who live in Pierce, King and Thurston Counties that have experienced loss of

employment or reduction in wages due to COVID-19,

8. APR: Describe the accomplishments for the APR in the 12-month program year. In accordance with,

24 CFR § 1000.51 2(b)(3), provide an analysis and explanation of cost overruns or high unit costs.

the ability to service 7 families who were approve for the ERAP program however due to deadline issues needing to be

resolved by Puyallup Tribe of Indians staff payment was delayed on being released before the cut off date.

Page 7 of 28

3.9: Planned and Actual Outputs for 12-Month Program Year

Planned Number of Units to be Planned Number planned Number of Acres To Be

Completed in Year Under this Program Of Households = purchased in Year Under this Program

To Be Served in

Year Under this

Program

APR: Actual Number of Units Completed APR: Actual APR: Actual Number of Acres

lin Program Year Number of Purchased In Program Year

Households

Served in

= Year

8.10: APR: if the program is behind schedule, explain why. (24 CFR § 1000.512(b)(2))

Page 8 of 28

Program Descriptions

u

priate Name and Unique Unique Identifier |COVID-19 Prevention ee _|

COVID-19 Prevention - 2020-4 - ~ Acquisition and Distribution of PPE and Cleaning Si Supplies - Residents |

4.2. Program Description (This should be the description of the planned

program):

The Puyallup Tribal Housing Dept is acquiring and distributing "CARES" packages consisting of Personal

Protective Equipment (masks, gloves, etc.), health supplies (thermometers, tissues, hand soap, etc.) and

cleaning supplies (disinfectant, bleach, spray boitles, wipes, etc.) to current residents of and assisted by the

Tribal housing program. Supplies can be replenished as necessary via a direct request to Housing Dept staff.

This activity covers the time frame starting June 1, 2020 and is projected to end when housing residents are no

longer affected by COVID-19.

4.3. Eligible Activity Number (Select one activity from the Eligible Activity list. For any activity

involving housing units as the output measure (excluding operations and maintenance), do not

combine homeownership and rental housing in one activity, so that when housing units are

reported in the APR they are correctly identified as homeownership or rental.):

(18) Other Housing Services [202(3)] |

4.4. intended Outcome Number (Select one outcome from the Outcome ist Each program

can have only ene outcome. If more than one outcome applies, create a separate program for

each outcome.):

{12} Other - must provide description in boxes 1.4 (IHP) and 1.5 (APR) below

Describe Other Intended Outcome (Only if you selected "Other" above):

\Continue to assist residents of affordable housing who are impacted by COVID-19

4.5 Actual Outcome Number | (In the APR identify the actual outcome from the Outcome list. ty

(12) Other ~ must provide description in boxes 1.4 (IHP) and 1.5 (APR) below

Describe Other Actual Outcome (Only if you selected "Other" above. ):

[Housing Department continues to assist residents of affordable housing who are tmpacted by COVID-19 |

4.6 Who Will Be Assisted (Describe the types of households that will be assisted under the program. ):

[<JLow-income Indian Households [“]Non-low income Indian Households —_[_]Non-Indian Households

|Current residents of and participants in the Tribal housing program.

4.7. Types and Level of Assistance (Describe the types and the jewel of assistance that will be provided

to each household, as applicable.):

All families will receive an initial allocation of PPE and cleaning supplies to help them prevent COVID-19 and protect

their families from COVID-19, approximate cost of $250 per family. =

4.8. APR: Describe the accomplishments for the APR in the 12-month program year. In accordance with

24 CFR § 1000.51 2(b)}(3), provide an analysis and explanation of cost overruns or high unit costs.

Replacement of batteries for staff to use on their thermometers when working in the field to check if client has

symptoms of COVID-19. Requests for additional PPE for staff working in field to change into and have changes of

clothes if necessary due to COVID-19 related issues and preparing for working in field due to the need to seperate and

maintain distance. Staff need to be able to work outdoors and have the proper PPE to be seen when working outdoors

and walking out on the premises. Due ta need to carry PPE supplies and other items when responding and reacting to

COVID issues staff carry items in a backpack for PPE to carry additional items to work in field such as coat, technology,

and additional PPE.

Page 9 of 28

4.9: Planned and Actual Outputs for 12-Month Program Year

Planned Number of Units to be Planned Number panned Number of Acres To Be

Completed in Year Under this Program or pousenolis Purchased in Year Under this Program

Year Under this

Program

iAPR: Actual Number of Units Completed APR: Actual APR: Actual Number of Acres

lin Program Year Number of Purchased in Program Year

Households

Served in

Program Year

4.10: APR: the program is behind schedule, explain why. (24 CFR § 1000.512(b)(2))

|

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