Pawnee Nation of Oklahoma (2019)
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Pawnee Nation of Oklahoma
Fourth Quarterly Program Reports 2019
October, November, December
Pawnee Nation Division Reports
Submitted to the
Pawnee Business Council
February 1, 2020
James E. Whiteshirt, President
Darrell Wildcat, Vice-President
Patricia McCray, Secretary
M. Angela Thompson, Treasurer
Sammye Kemble, Council Member
Dawna Hare, Council Member
Charles Lone Chief, Council Member
Charles Knife Chief, Council Member
Index
Pawnee Nation Fourth Quarter Reports 2019
Pawnee Nation Organizational Chart
Executive Director’s Report, Muriel Robedeaux, Executive Director
Human Resources, Roberta Ahdunko, Acting Manager
Division of Administrative Affairs, Vacant, Division Director
Communications, Jeana Francis, Coordinator
Enrollment, Carrie Peters, Manager
Information Technology, Christal Prill, Manager
Procurement, Amber Jones, Manager
Division of Culture (CRD), Herb Adson, Division Director
Tribal Historic Preservation Office, Joseph “Matt” Reed, THPO Officer
NAGPRA, Martha Only A Chief, Coordinator
Division of Education, Dorna Battese, Division Director
Education and Training, Alex Harjo
Youth Services, Jamie Nelson, Coordinator
CCDF (Child Care Development Fund), Samantha Baker
Division of Finance, William Perry, Division Director
Division of Health & Community Services, Tiffany Frietze, Division Director
CHR/EMS (Community Health Rep./Health Education), Benjamin Stewart
Diabetes, Suzanne Knife Chief, Coordinator
Food Distribution, Florissa Kanuho, Supervisor
Indian Child Welfare, Amanda Farren, Coordinator
Title VIB Programs: Child Welfare Services and promoting Safe and Stable Families
Office of Violence Against Women, Amy Kenzie, Program Advocate
Substance Abuse Program, Barbara Attocknie, Program Coordinator
and Methamphetamine and Suicide Prevention Initiative (MSPI)
Title VI – Part A and Part C, Danielle Wheatly, Program Coordinator
Division of Law Enforcement, David Kanuho, Div. Director/Chief of Police
Division of Natural Resources and Safety, Monty Matlock, Division Director
DECS (Dept. of Environmental, Conservation and Safety), Monty Matlock
Department of Transportation and Safety, Chris McCray
Department of Fire and Rescue, Monty Matlock
Department of Emergency Management, Jon James
Division of Planning, Brian Kirk, Division Director
Grants and Contracts, Laura Melton
Construction Projects, Reva Howell, ICDBG Project Manager
FY 2016 PN Ceremonial Campgrounds & Nature Fit Trail
FY 2018 PN Green House Project (PNGP)
FY 2019/2020 Public Safety Center
Division of Tribal Operations, Jimmy Jestes, Division Director
Housekeeping and Grounds Maintenance Contract, Steven Moore
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CONSTITUTION
CORPORATE CHARTER
NASHARO COUNCIL
PAWNEE BUSINESS COUNCIL
TRIBAL COURT
TRIBAL DEVELOPMENT
CORPORATION
COMMITTEES & COMMISIONS
EXECUTIVE OFFICE
Executive Director
Executive Admin
Assist
Human Resources
TERO/EEOC
Division of
Education
Division of Natural
Resources & Safety
Division of Health &
Community Services
Division of Law
Enforcement
Division of Finance
Division of Planning
& Tribal
Development
Tax Dept.
Planning
Department
Division of
Administrative
Affairs
Division of Cultural
Resources
Division of Property
Management
THPO
Education &
Training “477”
Youth
Enhancement
Prevention
Department
Family Services
Department
Nutritional
Department
Health
Department
Violence
Against Women
Indian Child
Welfare
Program
Elderly Meals
Program
Diabetes
Program
Substance
Abuse Program
Social Services
Food
Distribution
Program
Community Hlth
Representative
Program
After School
Program
Fitness Center
CSBG
LIHEAP
JOM
Dept of
Environmental
Conservation &
Safety
Utilities
Department
Communications
Department
REPATRIATION
ICDBG
Dept. of Fire &
Rescue
Enrollment
Department
Museum
Grants &
Contracts
Department
Dept. of
Transportation &
Safety
Information
Technology
Department
Procurement &
Inventory
Department
Dept. of
Emergency
Management
Language
Property &
Maintenance
Inventory
I.H.S. HK & GM
Program
Library
Pawnee Pride
Child Care
Pawnee Nation of Oklahoma
Organizational Chart
Approved: January 8, 2019
Pawnee Nation Divisions Report
Page 1 of 100
Fourth Quarter 2019
Executive Director’s
Quarterly Report to the
Pawnee Business Council
for period ending December
31, 2019
Pawnee Nation Divisions Report
Page 2 of 100
Fourth Quarter 2019
Executive Director
Quarterly Report to the Pawnee Business Council
4th Quarter - 2019
Honorable members of the Pawnee Business Council
This report is submitted to the Pawnee Business Council to provide an accounting of some of the
activities occurring within the Nation’s Government.
Executive Summary:
The Executive Office provides assistance to the Pawnee Business Council and administrative
oversight to the Federal and Tribal programs in areas such as travel and procurement approvals.
Since part of the Executive Director and the Executive Administrative Assistant’s salaries are
covered by the ATTG contract, there are several deliverables that are met during the course of the
day to day business. Some of these deliverables are discussed as follows:
Goal
The Pawnee Nation will foster a strong, efficient, and stable tribal government.
Objective 1: Pawnee Nation’s Executive Office
The Pawnee Nation Executive Office supports general governmental operations to a) implement
organizational design to assure continued growth and development; b) provide high-level
customer service; c) ensure successful operation of the Nation’s fiscal responsibilities; d)
coordinate Human Resources Office for personnel administration; e) work with the Division of
Natural Resources & Safety to expand on the emergency management plan; f) working with the
tribal Planner on strategic planning with the Business Council; g) provides support to the
Governing Documents Committee; and h) working with legal counsel and the Tribal Court on the
further development of procedures and amendments to the Law and Order codes. Pawnee Nation
Executive Office serves many purposes that include:
ORGANIZATION WIDE
The Executive Office along with the Administrative Affairs Director and the Planning Director
conduct ongoing assessments of the organizational structures through collaborations with the
Division Directors and the Pawnee Business Council and evaluations of the divisions in regard to
the effectiveness of each program within divisions in order to provide high-level customer service
to Pawnee citizens.
The Executive Office also serves the Nation and citizens by:
Pawnee Nation Divisions Report
Page 3 of 100
Fourth Quarter 2019
Acting as a liaison between administration and the Pawnee Business Council
Publishing monthly event calendars provided to tribal employees, and Pawnee Business
Council member
Addressing inquiries from tribal members or directing inquiries to the appropriate
office and or to the Council
Performing other duties and activities to support the overall operations of the
administrative offices.
Quarterly Events
Travel and Training
The Executive Director attended the TribalNet Conference in November. I attended the
training tracks that included “Leadership/Management” and “Tribal Gov’t Tech”.
Financial Reporting
The expenditures for the Executive Office are within the approved budget for 2019.
Current Projects
Hemp Project
This project is on hold at this time until the tribal plan is approved by the U.S.D.A. A meeting
was held this quarter with the U.S.D.A. to go over our Hemp Plan and discuss the areas that need
to be addressed before it can be approved.
If you go to the website,
https://www.ams.usda.gov/rules-regulations/hemp/state-and-tribal-plan-review you will see that
Pawnee Nation is listed as being “Under Review”.
Demolition Project
An award has been made by the BIA in regard to this project, so that the Pawnee Nation can now
hire an environmental company to complete the Environmental Assessment on the project sites
before completing the demolition.
Renovation Projects Affecting Space and Programs
There are several facilities that need to be renovated for new projects and other offices need to be
moved so that some of these renovations can take place. The following was discussed in a meeting
that was held in September and conversations since then.
Charter School aka Community School
o The multi-purpose facility will need to be renovated so that the charter school will be able
to use it beginning next fall. The renovation costs are already covered by the Charter
School. The Tax Office has been moved to Building #64, so that the Charter School can
now use these empty offices until the After School Program can be moved over to the Child
Care Facility.
o This renovation will affect the Tax Commission Office that is currently located in the
multi-purpose center, so space will need to be found for the Tax Commission. The Tax
Commission Office has been moved to the first floor of Bldg. #64.
Resource Center – Law Library
Pawnee Nation Divisions Report
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Fourth Quarter 2019
o The Tribal Court has a Law Library that needs to be put in place.
o The dates for finalizing this move will occur during the first quarter of 2020.
Childcare/Fitness Center Facility
o Once the renovation proposal to DHHS is approved, then the final planning for the
renovation of the Childcare facility will develop their final timeline and work can be done.
o The proposed renovation of the Childcare facility requires the movement of the fitness
center to a new location so that the afterschool center can be moved into this facility. As
of this date, a new location for the fitness center has not been selected yet.
Museum Project
o This committee is still developing plans for a tribal museum.
Yurt Placement
o The seed project is looking for space to place the Yurt that was donated to them, a final
decision has not been made as of this date.
Fracking Regulations
o Background: DNRS did develop the Pawnee Nation Energy Resource Protection Act
which required Tribal permitting for all oil and gas activities within our jurisdiction. We
require strict compliance to applicable Tribal and Federal laws and regulations.
o There has been no new well drilled on the Pawnee Nation since the Resolution to stop
fracking
o A letter from the BIA concerning three leases that have been invalidated showing that the
environmental assessment is near completion.
o There is an opinion letter in the council packet today
Organizational Chart
A revised organizational chart has been developed and a copy of this organizational chart is in the
PBC packet today
PN Strategic Plan
Planning is currently finalizing the information that has been received during all of the Strategic
planning meetings that have been held with the Pawnee Business Council.
Greenhouse Project
The planning office is working on the pre-planning for this project and the development of a job
description for a “Greenhouse Manager” to assist in the final planning stages of this facility before
it goes into the construction phase.
Self Governance – I.H.S. Planning Project
The Self-Governance contract was just awarded and the budget is being put in place.
IDC Proposal
Will continue to work with the finance office on the 2020 IDC proposal that is currently being
developed.
Pawnee Nation Divisions Report
Page 5 of 100
Fourth Quarter 2019
Budget Policy
The Budget Policy that is contained within the tribal Fiscal Policies has had some revisions made
to it and is waiting to be reviewed and approved by the Pawnee Business Council.
Third Party Billing
The Finance Director has taken lead on this and will be working with other tribes on how they set
up their third-party billing and developing a process for the Pawnee Nation to get this system set
up.
Constitutional Updates
The Governing documents group will be taking lead on this item and a meeting will be set up for
this group to begin looking at the various governing documents and setting a priority of which of
the tribal documents need to be revised first
Election Act Revisions
The Election Board will either develop the revisions themselves or work with the Governing
Documents Committee on any proposed revisions. A meeting will need to be set up between the
two groups as soon as a new Election Board is seated.
Staffing
There has been several changes in the staffing here at the Pawnee Nation.
13 position have been filled this last quarter
5 of these positions were current employees who were promoted into new positions
8 positions were new people hired by the Pawnee Nation
Pawnee Nation Employee Tribal Affiliation
Non-, 21%
Pawnee
Pawnee, 49%
Other Tribe, 20%
Pawnee Descendent
Other Tribe
Non-
Pawnee
Descendent, 10%
Pawnee Nation Divisions Report
Page 6 of 100
Fourth Quarter 2019
Each of the individual Divisions along with the individual departments that are within them have
worked hard to provide the services as required within their contracts. It has been a good quarter
and I look forward to working with each of the Divisions to enhance their respective offices. Each
Director was given a task to come up with five achievable goals for their divisions those goals will
be reviewed in future reports to the Pawnee Business Council.
Copies of the different quarterly reports from each division along with their departments are
attached in this report. If you have any questions, then please contact me and I will get the answer
that you have requested.
Respectfully Submitted,
Muriel J. Robedeaux
Executive Director
Pawnee Nation Divisions Report
Page 7 of 100
Fourth Quarter 2019
Human Resources
Quarterly Report to the Pawnee Business Council
4th Quarter - 2019
I.
Human Resources Office
The Pawnee Nation’s Office of Human Resources is responsible for all aspects of
personnel management. The work includes advertising vacant positions,
recruiting qualified and skilled applicants, managing employee relations,
administering benefit plans, developing and deploying HR policies and
procedures, maintaining personnel records, establishing wage and
compensation rates, and monitoring compliance with applicable tribal, federal,
and applicable state laws.
Additionally, the Office of Human Resources provides access to and conducts
employee training, conducts orientation for new employees and explains
available benefits for eligible employees. The Office oversees and handles
employee grievances and requests for information on employment issues.
II.
Executive Summary:
The Human Resources Office has continued to develop and implement
improvements to personnel management within the Pawnee Nation. Specific
tasks accomplished during the quarter include the hiring of the following staff:
Hiring of New Staff:
Anthony Leas: Fitness Center Attendant
Christopher Pratt: CHR Generalist/Driver
Danielle Wheatley: TVI Coordinator
Nelson Yellowman: Heavy Equipment Operator
Janet Mulder - Accountant
Teri Collins: Housekeeping (Full time)
Herb Adson: Cultural Resource Division Director
Adrian SpottedHorseChief: Cultural Resource Coordinator
Destiny Taylor: Child Care Teacher
Shelby Duncan: Child Care Teacher
Davi Ann Ferris: Accounts Payable
Samantha Baker: Learning Center Manager
Christina Attocknie: Learning Center Asst Manager
Census:
PawneeDescendent
OtherNonTOTAL=
Pawnee Nation Divisions Report
51
10
21
22
104
49%
10%
20%
21%
Page 8 of 100
Fourth Quarter 2019
Human Resources
Quarterly Report to the Pawnee Business Council
4th Quarter - 2019
New HiresVoluntary TerminationsInvoluntary TerminationsIII.
13
05
00
Quarterly Goals and Objectives
Personnel Policy Review
No Human Resource Policy & Procedure Committee meetings have
been held since July 2019.
Staff Development
Had employee Fun Day and Division Directors were team leaders.
Directors picked employees names from a bowl for their teams. This
was a test to see how well the directors could organize, manage,
communicate, and work with other employees, not from their
divisions. Most directors did an excellent job, it was an enjoyable by
everyone.
Insurance Broker
Open Enrollment was held November 18, at the Roam Chief building.
Insurance representatives from Aflac, Leaders Life, Legal Shield, and
One America were there to present and work one on one with
employees. Broker Todd Weaver present Blue Cross & Blue Shield
insurance.
Employee Recognition Program
The following were selected as Employee of the Month for this period:
October Brandon Novotney
November George Chebon Goodon
December Samantha Baker
4thQtr EmployeeJordon Moore
4th Qtr. Div. DirBrian Kirk
Employee of the Year Reva Howell
Division Dir of the YearTiffany Frietze
Pawnee Nation Divisions Report
Page 9 of 100
Fourth Quarter 2019
Human Resources
Quarterly Report to the Pawnee Business Council
4th Quarter - 2019
TERO Workers
Had numerous 1- and 2-day jobs, filled by TERO workers. It has been a very
productive quarter and hoping this continues. Three TERO workers are now on
permanently with the Pawnee Nation.
Departmental Duties and Objectives Accomplished:
Assisting applicants in the employment process,
Conducting new employee orientations,
Conducting conflict mediations,
Conducting exit interviews,
Posting vacancy announcements,
Actively recruiting qualified candidates,
Submitted and processed an OSBI Background checks,
Tracked annual evaluations,
Processed FMLA requests,
Conducted Open Enrollment
November Native American month, held native bingo games
Contacted Liability insurance, regarding PBC & AG legal cases
Participated in Fall Festival representing Human Resources
Participated and responded to Oklahoma Employment Security
Commissions unemployment inquires,
IV.
Travel and Training:
No travel occurred for HR during the 4th Quarter.
V.
Financial Reporting:
Expenditures were within the budgeted amounts for all line items.
Budget for 2020 reviewed and approved by PBC.
VI.
Future:
Update/Revise Personnel Policies,
Continue Pawnee Leadership Development Course Training for all
Supervisors, Coordinators, Managers, and Directors
Hire applicants for vacant positions.
Streamline hiring process for 477 and TERO Workers
Continue to look at revenue generating efficiencies throughout the
Nation
Pawnee Nation Divisions Report
Page 10 of 100
Fourth Quarter 2019
Communications Office
Quarterly Report to the Pawnee Business Council
4th Quarter - 2019
I.
Communication Manager
The Communication Office is responsible for conveying an organization’s internal
and external messages. The Communications Manager manages the
maintenance of online content on the Pawnee Nation official website; updates the
public calendar of events on the site, disseminates employee announcements;
maintains the Pawnee Nation social media platforms: Facebook, Instagram,
Twitter, YouTube, and Vimeo. The Communication office is the central hub for
gathering content from all the tribal departments and is in charge of designing the
Chaticks Si Chaticks official publication newsletter that is mailed out to tribal
members. The Communication office also films the Pawnee Business Council
(PBC) Meetings and uploads the videos to the private group on Vimeo, so tribal
members can watch online. The closed group on Vimeo is called Pawnee Business
Council Meetings. It is accessed by invite-only after approval from the Enrollment
department, for tribal members, and Pawnee Nation employees now have access
but need to submit the Employee Vimeo Verification Form to the Human Resource
Department, HR for approval.
II.
Executive Summary:
October 2019 – December 2019
The 4th quarter activities from the Communications office involved filming and
photographing various projects such as the Pawnee Business Council meetings;
designing and publishing the 4th quarterly newsletter Chaticks si Chaticks;
attending doings of the Pawnee Nation to photograph and film Pawnee Nation's
events, website updates, and social media management.
The current status of the Division of Administrative Affairs is currently without a
Division Director. A possible rearrangement of the Organization Chart could
happen. Now, Communications has taken on the role to approve the divisions'
timecards until a final decision is made for reorganization or hire of new
Administrative Affairs Director.
New equipment purchased during the 4th quarter, 2019
– Sony PXW-Z280 Camcorder
– SxS Pro Cards for Sony Camera
– Shotgun Microphone
– 10 TB HardDrive
– Miscellaneous Office Supplies
Pawnee Nation Divisions Report
Page 11 of 100
Fourth Quarter 2019
Communications Office
Quarterly Report to the Pawnee Business Council
4th Quarter - 2019
III.
Quarterly Goals and Objectives
Goal 1 • Video – Photograph or Film content to help tribal members to know the
current status and plans of the Pawnee Nation and Pawnee Nation Business
Council.
Objective 1 • Video – Record the Pawnee Business Council (PBC) meetings,
photograph or film Public Community Gatherings and upload content to Social
Media platforms and upload the PBC meetings to the private group on Vimeo.
Pawnee Business Council Meetings Filmed
(5) Filming of council meetings
§
§
§
§
§
October 9, 2019 @ 6:00 pm (uploaded to Vimeo)
October 28, 2019 @ 6:00 pm (uploaded to Vimeo)
November 2, 2019 – Pawnee Business Council Quarterly Meeting @ 11:00
am (uploaded to Vimeo)
November 13, 2019 @ 6:00 pm (uploaded to Vimeo)
December 31, 2019 @ 10:30 am (uploaded to Vimeo)
(7) Pawnee Nation Events, Video/Editing
§
§
§
§
§
October 19, 2019 - Pawnee Song and Dance
October 23,2019 - Red Ribbon Grade School Walk
October 26,2019 – Corn reveal of the 18 Nebraska Gardens for 2019
December 10th, and December 17h2019 – Pawnee Language Class
December 11th, and December 18h,,2019 – Pawnee Culture Class
Pawnee Nation Photos or Events attended
§
§
§
§
§
§
§
§
Photos of various Departments for 2019 Annual Report
Supreme Court Justice photo
October 10,2019 - Pawnee Nation Staff Fun Day
October 17, 2019 – Breast Cancer Awareness Walk
October 19, 2019 - Glow the Distance - Walking together Against Domestic
Violence
October 23,2019 - Ribbon Cutting for the 1st Street Safety Project
October 24,2019 - Happy Halloween Carnival at Southern Oaks
October 31,2019 – Halloween Candy for the Learning Center Children and
Pawnee Headstart
Pawnee Nation Projects Involving Communications
§
§
§
§
§
Post Pawnee Nation Commissions and Position Advertisements
Updated mailing list from Enrollment
TERO Flyers and updates to the TERO webpage
Posting Closures due to Holidays
Monitor Social networks
Pawnee Nation Divisions Report
Page 12 of 100
Fourth Quarter 2019
Communications Office
Quarterly Report to the Pawnee Business Council
4th Quarter - 2019
Goal 2 •Online Platforms - Inform Pawnee Tribal Members and the public of
current events and information by leveraging the Pawnee Nation Website and
social media outlets.
Objective 2 •Online Platforms – Shares the content provided by each division to
social platforms and maintains the website with current events to attract
attention, generates interest, and helps support the organization’s operations.
Activity 2 •Online Platforms – Track and measure growth on the website and
social platforms such as comments, likes, and follows.
4th Quarter 2019 – Analytics for the website – www.pawneenation.org
Quarterly Audience Overview – October 2019 – December 2019
§
11,118 Users (Increase from 3rd quarter 2019 – 10,736 users)
§
39,392 Page Views (Increase from 3rd quarter 2019 – 38,259 page views)
§
02:19 Average Duration spent on the website (Increase from 3rd quarter 2019
– 02:05 average duration)
§
Top Age group: 25-34 years of age (age range is the same from 3rd quarter 2019)
2019 Analytics for the website www.pawneenation.org
2019 Yearly Overview - (January – December 2019)
§ 38,706 Users (Increase from 2018 – 37,764 users)
§ 140,490 page views (Decrease from 2018 – 129,848 users)
§ 105,789 Unique page views (Increase from 2018 – 10,736 users)
§ 37,721 New Users (83.6% New Visitor, 16.4% Returning Visitor)
§
§
§
§
(Increase from 2018 – 37,500 New users, Increase 2018 - 84.1% New Visitor, Decrease
15.9% Returning Visitor)
02:10 Average Duration spent on the website (Increase from 2018 – 02:01
Avg. Session Duration)
Gender Demographics - 45.85% Female, 54.15% Male; total sessions
Top Age group – 25-34 years of age
Top 10 – Website Content users look at
2019 top 10 webpages
2018 top 10 webpages
1. Homepage
1. Homepage
2. Pawnee History
2. Pawnee History
3. Job Opportunities
3. Job Opportunities
4. Government
4. Government
5. Human Resources
5. Pawnee Nation Flag and Seal
6. Pawnee Nation Flag and Seal
6. Divisions
7. Divisions
7. Events
8. TDC Job Openings
8. TDC Job Openings
9. Division of Education
9. Office Historic Preservation
10. Events
10. Enrollment Office
Pawnee Nation Divisions Report
Page 13 of 100
Fourth Quarter 2019
Communications Office
Quarterly Report to the Pawnee Business Council
4th Quarter - 2019
4th Quarter 2019 - Social Media Platforms
• Facebook Business Page of the Pawnee Nation has 6,158 likes.
(Growth from 3rd quarter 2019 – 6,000 Likes)
https://www.facebook.com/PawneeNationofOklahoma
•
Twitter has 1,851 followers.
(Growth from 3rd quarter 2019 – 1,812 Subscribers)
https://twitter.com/pawneenation
•
Instagram has 540 followers.
•
Vimeo has 74 Followers.
(Growth from 3rd quarter 2019 – 521 Subscribers)
https://www.instagram.com/pawnee_nation
(Growth from 3rd quarter 2019 – 69 Subscribers on public Vimeo Channel)
https://vimeo.com/pawneenation
•
Vimeo – the PBC private group, has 118 members.
(Private Group started in June 2018 – Growth from 3rd quarter 2019 – 110 members)
Vimeo – Forms submitted to join the Private Group on Vimeo, 135.
(Some individuals have not accepted the email invite to join the Private group on Vimeo - 127)
https://vimeo.com/groups/pawneenationpbc
•
YouTube of the Pawnee Nation has 248 subscribers.
(No Growth from 3rd quarter 2019 – 209 Subscribers)
https://www.youtube.com/channel/UCViq80podtz0VEUFROrPVNQ
Goal 3 •Print Publication(s) Chaticks Si Chaticks newsletter – Publish and
disseminate the tribal newsletter as an official method to communicate past,
current, and projected news and activities.
Objective 3 •Print – Publish and disseminate the tribal newsletter as a formal
method to communicate past, current, and projected news and activities.
Chaticks Si Chaticks December 2019 newsletter issue (Image of cover
below)
§ 24-page Layout and Design.
§ Mailed to 1,843 tribal households –Arrived in December 2019, one
issue per household.
An increase from 3rd quarter 2019 – 1,833 households
Pawnee Nation Divisions Report
Page 14 of 100
Fourth Quarter 2019
Communications Office
Quarterly Report to the Pawnee Business Council
4th Quarter - 2019
The Pawnee Nation uses the printed publication Chaticks Si Chaticks as
the primary method to communicate news to tribal members.
Activities from the Communication office involves
§ Video recording and editing
§ Photography
§ Graphics
§ Social Media
§ Website updates
§ Email blast for new PBC video links to members who joined
www.pawneenation.org is the official website of the Pawnee Nation. The current
hosting company is called Juvo Web, and it is located in Stillwater. The
Communications budget pays month to month for web hosting. A new website is
recommended by the Communications Manager and hopes the Pawnee Nation
will reconsider a new website design with blog functions, and revisit buying a .gov
name for the website.
IV.
Travel and Training
No travel or training during the 4th quarter of 2019.
Pawnee Nation Divisions Report
Page 15 of 100
Fourth Quarter 2019
Communications Office
Quarterly Report to the Pawnee Business Council
4th Quarter - 2019
V.
Financial Reporting
§ The Communications Manager coordinates with Muriel Robedeaux
for understanding the Federal Budget and receives financial reports
from accounting for the Aid to Tribal Government budget.
§
The Communication Office sold advertising ads. Total income for
Communications Department - $2,429 so far for the year.
Goals for the Communications Department for the first quarter of 2020 is to
review the website and work with the Pawnee Nation Departments to update the
website with the latest content, start on the 2019 Annual report (68-page
layout), create the 1st quarter newsletter for print and distribution. Increase the
number of members in the Vimeo private group. Start looking into a better
website for the Pawnee Nation of Oklahoma.
Pawnee Nation Divisions Report
Page 16 of 100
Fourth Quarter 2019
Pawnee Nation Enrollment Department
Quarterly Report to the Pawnee Business Council
4th quarter - 2019
I.
Enrollment Department
The Enrollment Department is responsible for all aspects of tribal membership. This
scope of work includes, but is not limited to, maintaining up-to-date tribal enrollment
records, processing applications for tribal enrollment, processing relinquishments of
tribal enrollment, issuing Certificate of Degree of Indian Blood (CDIB) cards, issuing
Verification of Indian Preference (BIA Form 4432) forms, processing the annual
annuity disbursement, and facilitating tribal elections by providing a listing of eligible
voters to the Election Commission.
II.
Executive Summary:
During the fourth quarter the Enrollment Department has been operating with a full
staff consisting of the Enrollment Manager and the Enrollment Specialist.
Enrollment Manager continues to provide the duty of approving Microix requests as
the Division Director for the Administrative Affairs Division. Enrollment Manager
continues to meet with the Enrollment Committee revising the Enrollment Statute.
III.
Quarterly Goals and Objectives
The following is the Enrollment Departments Goals and Objectives met during the 4th
quarter.
GOAL: To provide accurate and timely enrollment and membership services.
OBJECTIVE 1: To maintain up-to-date Pawnee Nation tribal enrollment
records, including the daily up-keep of electronic membership records, factchecking against historical hard-copy membership records when necessary,
and the timely resolution of any discrepancies in enrollment information.
During the fourth quarter, the Enrollment Office processed 68 address
changes, researched 40 family history trees, answered 121 tribal verifications,
provided 36 applications for enrollment, documented 3 enrollment
verifications for the Department of the Interior Eagle Permit Application,
documented the deaths of 7 tribal members, issued 3 relinquishment forms to
tribal members and received 0 requests for information regarding Pawnee
history. Mailed out 49 change of address forms to tribal members and
processed 7 name changes. Provided 109 other services which can consist of
mailing forms, issuing reports for enrollment numbers to Pawnee Nation
Programs, writing letters to organizations to verify annuity payments of tribal
members, verifying enrollment, mailing original documents to applicants and
responding to any requests or questions regarding enrollment by mail, email,
fax and phone.
Pawnee Nation Divisions Report
Page 17 of 100
Fourth Quarter 2019
Pawnee Nation Enrollment Department
Quarterly Report to the Pawnee Business Council
4th quarter - 2019
OBJECTIVE 2: To review applicants for tribal enrollment, prepare required
documentation, and work with the Enrollment Committee, Nasharo Council,
and Pawnee Business Council to process applications for Pawnee enrollment.
During the fourth quarter, the Enrollment Office received and researched 16
applications for enrollment that will be processed next quarter.
OBJECTIVE 3: To work with the Enrollment Committee, Nasharo Council,
and Pawnee Business Council to process relinquishments of Pawnee
enrollment, when dual enrollment is discovered and per request of tribal
member. During the fourth quarter, the Enrollment Office issued 3 Conditional
Relinquishments and received 2 Conditional Relinquishments that will be
processed next quarter.
OBJECTIVE 4: To issue Certificates of Degree of Indian Blood (CDIB) to
tribal members. During the fourth quarter, the Enrollment Office issued 52
CDIBs to enrolled Pawnee Tribal Members and issued 3 Pawnee CDIB
Descendant cards.
OBJECTIVE 5: To issue Verification of Indian Preference (BIA Form 4432)
to Pawnee tribal members who are seeking employment within organizations
that practice Indian Preference in hiring. During the fourth quarter, the
Enrollment Office issued 8 Verifications of Indian Preference (BIA Form
4432).
OBJECTIVE 6: To work with the Division Director for Finance to ensure that
each eligible Pawnee tribal member receives the annual annuity disbursement
check from the Pawnee Nation. During the fourth quarter 43 annuity checks
was reissued.
GOAL: To facilitate tribal elections by ensuring that all eligible Pawnee citizens
are included in the election process.
OBJECTIVE 1: To provide the Election Commission with up-to-date enrollment
information for all eligible Pawnee voters. During the fourth quarter there was no
activity between the Election Commission and the Enrollment Department.
OBJECTIVE 2: To provide the Communications Office with mailing lists to be
used in providing election information to all eligible Pawnee voters. During the
fourth quarter, the Enrollment Office provided the Communications Office with
updated mailing addresses so tribal members may be notified with information
regarding any past or future election information to be used in the dissemination of
Chaticks Si Chaticks, provided a list of tribal members 85 and over to issue
Pawnee Nation Divisions Report
Page 18 of 100
Fourth Quarter 2019
Pawnee Nation Enrollment Department
Quarterly Report to the Pawnee Business Council
4th quarter - 2019
birthday checks and provided a mailing list to the Executive office for tribal
members 65 and over for the Thanksgiving Wal-mart gift card.
IV.
Travel and Training
During this quarter there was no travel or training.
V.
Financial Reporting
Executive Director has the information regarding financial reporting of the Enrollment
Department for the 4th quarter.
The Enrollment Department is preparing enrollment applications and any relinquishments for the
Enrollment Committee, Nasharo Council and the Pawnee Business Council next quarter.
Pawnee Nation Divisions Report
Page 19 of 100
Fourth Quarter 2019
Office of Information Technology
Quarterly Report to the Pawnee Business Council
Fourth Quarter 2019
I.
Program/Office/Project Name: Office of Information Technology
It is the purpose of the Office of Information Technology (OIT) to provide the
Pawnee Nation and its programs support and services in the area of Information
Technology. The services provided include network administration, systems
administration, desktop support and consulting & procurement services directly
related to tribal computer systems. The office carries out its roles and
responsibilities to applicable departments and programs that secure such
services through indirect cost contributions.
II.
Executive Summary:
The IT has maintained the infrastructure we currently have. We had the
fortunate opportunity to start the process of updating our server environment. We
purchased the software and part of the physical equipment.
III.
Obstacles
Underfunded and understaffed.
IV.
Quarterly Goals and Objectives
The IT Department’s main goal is to keep the IT infrastructure for Pawnee
Nation up and running, with minimal downtime. We also want to help the
employees be more productive and efficient through technology. The IT team has
been very busy on these objectives
General:
We have made the transition to our new SIP Trunk Provider (desk
phones). With minimal disruption.
Our Systems Administrator has been out of the office for the last
month of this quarter. The IT Manager and the Security Specialist
have been doing our best to keep up with our duties and cover
those of the other positions that are either out of the office or not
filled at this time.
We have made progress in the update of our server environment.
We ordered the Software and some of the servers.
Security:
Shortel user configuration
Kaspersky Updates and PC virus scans, daily
Active Directory Administration
Pawnee Nation Divisions Report
Page 20 of 100
Fourth Quarter 2019
Office of Information Technology
Quarterly Report to the Pawnee Business Council
Fourth Quarter 2019
Deskside Support
Network Cabling
Emergency Operation Center Laptop Updates
Set up new users
Reconcile domain user list with HR employees list to gain available
licenses
Applications Support Specialist:
We currently have no Applications Support Specialist employee. All
the current IT staff have been sharing responsibility for these duties.
System Administrator:
Updates
Backups
Helping with day to day end user needs.
Updating the Food distribution Software to the current shopping list.
Help Desk
We currently have no Help Desk employee. All the current IT staff
have been sharing responsibility for these duties.
V.
Travel and Training:
We were able to send with the help of two other programs one of
our members to Tribal Net this year. Please see trip report.
We have utilized all free training we can find on the internet.
VI.
Financial Reporting
All spending was reduced due to the budget cuts.
We are renewing only the necessities
Pawnee Nation Divisions Report
Page 21 of 100
Fourth Quarter 2019
Pawnee Nation Procurement Department
Quarterly Report to the Pawnee Business Council
4th Quarter - 2019
I.
Program/Office/Project Name: Procurement Department
The Procurement Department should oversee all purchasing and contracting
transactions, concerning the Pawnee Nation. We are also responsible for
receiving and distributing all ordered goods, identifying and placing property
identifiers, on qualified items, and conducting annual inventories. Maintaining
Inventory records is also a key function, of the Procurement Department. As of
late August 2016, the Procurement Department has also taken travel
arrangement responsibilities, for the Nation’s staff. We are also the support staff
for the Nasharo Council, and the Pawnee Nation Election Commission.
II.
Executive Summary:
October 2019 –
During the fourth quarter of 2019, the Pawnee Nation was under a continued
purchasing and travel ban, for all Tribal Programs. In October, the Procurement
Department processed nineteen travel requests, total. Only 1 of the travels were
for tribally funded programs. Also, during this month, the Procurement Office
processed 8 exception reports. Our CM/GC Construction collaborative
construction project is still underway. Administrative Support was provided, to
the Pawnee Nasharo Council, as needed.
November 2019 –
In November, the Procurement Department processed 8 travel requests. 3 of
those were for tribal funded programs. Four exception reports were processed, by
our office in May. Administrative support was provided to the Pawnee Nasharo
Council, as needed.
December 2019 –
In December, the tribal travel ban remained effective, and a total of six travel
requests were processed. All the 6 travels were for tribal funded programs.
Purchasing activity increased this month due to the end of year activities. For the
month of December, the Procurement Department processed four exception
reports. Administrative Support was provided, to the Pawnee Nasharo Council, as
needed.
During the fourth quarter, of 2019, the Procurement Department monitored all
procurements, maintained inventory, received and distributed all ordered goods,
coordinated travel, and provided administrative support to the Pawnee Nasharo
Council, and the Pawnee Nation Election Commission.
Pawnee Nation Divisions Report
Page 22 of 100
Fourth Quarter 2019
Pawnee Nation Procurement Department
Quarterly Report to the Pawnee Business Council
4th Quarter - 2019
III.
Quarterly Goals and Objectives
Explain program and project goals met during the quarter.
All travel was successfully coordinated, and minimal issues occurred.
The Pawnee Nasharo Council was adequately supported, throughout the
fourth quarter of 2019.
IV.
Travel and Training
No travel or training occurred during this time.
V.
Financial Reporting
The Procurement Department stayed on track with our spending for the 2019
year.
Pawnee Nation Divisions Report
Page 23 of 100
Fourth Quarter 2019
Pawnee Cultural Resource Division
1/14/2020
Herb Adson
Pawnee Cultural Resource Division
Pawnee Nation Business Council
Quarterly Report for Fourth Quarter, 2019
I.
DIVISION NAME:
Cultural Resource Division (CRD) houses our museum, historical preservation office (THPO)
Repatriation/NAGPRA, Language, and Culture. Our Jurisdiction includes our Pawnee Reserve,
our cemeteries, Chilocco Property, Property in Nebraska, and property which is “restricted or
held in trust” for our citizens by the federal government.
II.
EXECUTIVE SUMMARY:
Herb Adson is Division Director, Matt Reed is THPO, Marti Onlyachief is NAGPRA Coordinator,
and Adrian Spottedhorsechief is CRD Project Coordinator. CRD also has Zac Rice and Taylor
Moore who are our Language instructors for our weekly community classes
This final quarter CRD started after shutting down in January 2019 due to financial shortfall in
Tribal Funds. I was hired Oct 29th and on Dec 1st Adrian Spottedhorsechief was hired as Project
Coordinator. This Division was re-started with the help of Pawnee Nation and our business
council receiving a $100,000.00 matching grant from Shakopee Mdewanton Sioux Community.
THPO and NAGPRA continued in 2019 as they worked under federal grants. Their Quarterly
Reports are attached. The Language classes resumed in September 2019.
I met with our culture committee within two weeks of my re-hire and updated them on CRD
status. CRD hosted a Pawnee Hand Game in November in observance of National Native
American Heritage Month. We started back with our weekly culture classes. We were also
asked to name the new pedestrian bridge by ICDBG Project at the tribal campgrounds.
Mr. Spottedhorsechief was hired as Project Coordinator for the Shakopee Grant. CRD
Continues to meet the grant timeline and is working Laura Mae Melton from Grants/Contracts
and Brian Kirk from Planning
III
GOALS and OBJECTIVES:
Pawnee Nation Divisions Report
Page 24 of 100
Fourth Quarter 2019
To continue with working within Shakopee Grant Timeline. Continue our Culture and Language
Classes, our monthly Culture committee meetings, and our quarterly Museum Board Meetings.
We will continue to work on strategic/sustainability plans after the grant period and take
ownership of Pawnee Nation Cultural Resource Division.
IV
TRAVEL/TRAINING
None
V
FINANCIAL REPORT:
None
Respectfully
Herb Adson
Director
Pawnee Cultural Resource Division
January 14, 2020 Page 2
Pawnee Nation Divisions Report
Page 25 of 100
Fourth Quarter 2019
Pawnee Nation
Tribal Historic Preservation Office
4th Quarter 2019 Report
1. Past Projects
a. Professional Development
i. Received training from the US Forest Service as a cultural monitor
ii. Attended the annual conference of the Association of Tribal Archives,
Libraries, and Museums
b. Section 106
i. Attended the 4th quarterly meeting of the Nebraska Commission on
Indian Affairs
ii. Conducted a pedestrian archaeological survey for a USDA project near
Osborne, Kansas
iii. Conducted a pedestrian survey of a 150 tower wind farm for NextERA
Energy
iv. Conducted cultural monitoring on 2 cell tower construction sites
v. Continued work with National Forest Service
vi. Continued work with National Park Service
vii. Continued work with City of Colorado Springs
c. Presentations
i. Gave two presentations on the Pawnee game of Ruktakitawicuku.
d. Community Outreach
i. Continued construction of an earthlodge using community volunteers
and student interns
ii. Worked with Museum Board of Directors, Cultural Committee, Service
Club, ATALM, and OSU School of Architecture in designing a Pawnee
Cultural Center
2. Current Projects
a. Section 106
i. To date:
1. 691 Federal reviews
2. 79 non-Federal reviews
3. 567 TCNS reviews
b. Research
i. Continue conducting research on earthlodges
ii. Compiled a complete list of all Pawnee Sacred Bundles
iii. Began compiling a compendium of Pawnee origin stories
c. Projects
i. Began process of writing, obtaining, and installing a historical marker for
the Pawnee Indian School
ii. Continued enlarging the database of archaeological sites in Nebraska,
Colorado, and Kansas by working with SHPO offices of each state
iii. Began research and manufacture of equipment for Double Ball and
Pawnee Dice
iv. Continued conducting GPR surveys of Pawnee burial sites in an effort to
locate unmarked graves
3. Future Projects
Pawnee Nation Divisions Report
Page 26 of 100
Fourth Quarter 2019
a. Continue cooperative program with Pikes Peak National Historic Landmark.
b. Continue construction of earthlodge
c. Continue consultation with Bonnie Reservoir in Colorado regarding Pawnee
Cultural Landscape.
d. Begin working with History Colorado in formatting a preservation plan for the
state of Colorado
e. Obtain digital copies of Pawnee Agency records from 1830s-1870s
Section 106 Reviews 2019
200
176
180
149
144
160
123
140
120
96
100
80
60
43
40
20
6
5
32
11
10
45
15
4
35
21
13
45
7
33
7
8
35
43
27
9
4
32
18
7
30
26
3
38
35
2
0
Federal
Non-Federal
Corporations
Linear (Federal)
Linear (Non-Federal)
Linear (Corporations)
Pawnee Nation Divisions Report
Page 27 of 100
Fourth Quarter 2019
NAGPRA 4th Quarterly Report October – December 2019
Martha Only A Chief
NAGARA Coordinator
Pawnee Nation of Oklahoma
monlyachief@pawneenation.org
(918) 762.2180
Pawnee Nation has requested Smoky Hills Museum to take possession and control of 2
items. They have a pair of armlets and arrows.
Attended White Sands Consultation in New Mexico there was a Pawnee Trail from
Nebraska to New Mexico it is now called the Frontier Trail. There are species grown
where Pawnee’s used to live in Nebraska that originally came from New Mexico. There
was a discussion on concerns each tribe is having trouble with getting items back to the
tribe. Discussion about air control when doing ceremonies as some individuals are using
drones to fly above to try and see scared ceremonies. Discussion on universities that
have interviews, language, etc. anything they have accumulated about a tribe how would
you repatriate these.
Attended training Paraprofessional Certification at Otoe-Missouria Tribe of Oklahoma.
This was a free training to anyone who was interested they will notify the individuals by
email if they passed the certification as there was a test on the last day. NAGPRA
Coordinator completed the course and now certified.
Working with Laura Melton on preparing for NAGPRA Grant which will be due in
February 2020.
Reviewing the Federal Register to see if there are any new listings on Inventory
Completion to see if there are any Pawnee human remains or funerary objects, we have
an interest in.
Developing a database of repatriations past to present.
Developed a database on states and counties the Pawnee Nation of Oklahoma will have
an interest in for human remains, funerary objects, sacred objects and objects of cultural
patrimony.
CUI process with the University of Iowa in a discussion of possible of reburial in October
2020 of human remains and associated funerary objects of western cemetery reburial in
Monona for the counties in Iowa: Plymouth, Cherokee, Woodbury, Monona,
Pottawattamie, and Mills. Iowa Tribal Summit will be in May 2020 finalizing with all
tribes. There are other counties included in the CUI the Pawnee Nation only has an
interest in the ones identified above.
Discussion Memorandum of Understanding (MOU) to replace MOU’s dated March 1,
1999, and the 2002 MOU that was amended in 2004. Discussed to form a working group
consisting of tribal representatives and city staff to review and recommend revisions.
Upcoming consultation to be held in Boulder on March 17-18, 2020 to finalize.
Continued to prepare for the largest reburial the Pawnee Nation of Oklahoma will have in
Spring 2020. Working on the preparations cedar boxes and waiting for confirmation to
proceed.
Pawnee Nation Divisions Report
Page 28 of 100
Fourth Quarter 2019
Education Division/”Te Tu Koo Resources”
Quarterly Report to the Pawnee Business Council
4th Quarter - 2019
I.
477/Education Division/Te Tu Koo Resources
The Education Division provides comprehensive employment,
education and training services for adults and a year-round youth program for the
Pawnee Nation. The Division includes Early Childhood Education/Child Care
Program; Youth Development, PreK-12; Workforce Services and Higher
Education Scholarship. The mission of the division is to provide services to tribal
members and other federally recognized tribal members residing in our
jurisdiction to enable members to obtain the skills needed to become productive
individuals and contributors to their respective communities.
II.
Executive Summary:
One of the highlights for October was the participation of all Education staff,
including the PNLC teachers at the Intertribal Fun Day at Red Rock. On October
29th staff coordinators and managers met with the Executive Director and
Finance Director to problem solve division challenges around childcare past due
arrears, proposed policy changes and space issues for the After-School Program.
An interview was held for the Pawnee Nation Learning Center manager position
on October 25 and was conditionally offered to the Assistant Manager,
Samantha Baker pending receipt of Bronze Credential for Day Care Center
Directors.
The Learning Center hosted an Open House on November 15th. They had a very
good turnout of parents for the Thanksgiving meal as well.
Youth Services organized two (2) school assemblies for Native American
Heritage Month on November 13th with Pawnee students demonstrating the
various dance styles. A morning presentation was given for Cleveland Primary
School and a 1:00 p.m. presentation for Pawnee Middle/High School students at
the auditorium.
III.
Quarterly Goals and Objectives
Collaborate with OSU College of Education for tutoring, K-12.
Collaborate with Grant and Contracts to complete the Construction &
Renovation application with CCDF for kitchen expansion.
Sponsor two school assemblies for Native American Heritage Month with
assistance from Pawnee students of all ages and with parent support.
On-going collaboration with Meridian Technology for GED classes for the
Fall 2019
Continue to collaborate with the Charter School committee.
Pawnee Nation Divisions Report
Page 29 of 100
Fourth Quarter 2019
Education Division/”Te Tu Koo Resources”
Quarterly Report to the Pawnee Business Council
4th Quarter - 2019
IV.
Travel and Training
All Division staff attended a mandatory two (2) hour Child Abuse training,
Oct 3, 2019.
Director participated in an Indigenous Charter School tour: Keres
Children’s Learning Center, Cochiti Pueblo; Walatowa High School, Jemez
Pueblo; STAR School, (Service to All Relations), Flagstaff, AZ.
October 18th PNLC staff and Education division staff participated in
Intertribal Fun Day, Red Rock, Oklahoma.
November 20th, NOC-Tonkawa, (NASNTI), Native American Serving NonTribal Institutions Advisory Board meeting attended by Director.
Oklahoma Council on Indian Education 40th Annual Conference, (OCIE),
December 9-10 in partnership with NIEA; “Educating Oklahoma Students:
Balancing Perspectives” attended by the Director, Youth Services
Coordinator, and Education & Training Specialist. Three (3) Charter School
Board members attended as well.
Meetings
Met with Pawnee Nation College staff October 4th
Charter School Meeting, October 9
Charter School Meeting, October 23
Education Division met with Executive Director and Finance Director,
October 29
Charter School Meeting, November 6
Charter School Meeting, November 25
V.
Financial Reporting
Higher Education: No expenditures for Spring 2020 pending Education
Committee changes
Education & Training: Expenditures are within the planned budget.
Youth Services: Expenditures are within the planned budget.
Child Care: Expenditures are within the planned budget.
VI.
Future Plans
We hope to get Middle School tutoring started by collaborating with Cultural
Resources Division and OSU during Spring 2020 semester for middle school
students to be offered after school at the Pawnee Nation Museum.
Pawnee Nation Divisions Report
Page 30 of 100
Fourth Quarter 2019
Education Division-Workforce Services
Quarterly Report to the Pawnee Business Council
4th Quarter 2019
I.
Education Division/Education & Training/Workforce Services
Workforce Services assists clients to achieve self-sufficiency through education,
training, and case management. Services are tailored to each client’s needs
based on assessment that identifies barriers and current skill levels, education
and experience. Primary focus and special care focus on identifying, addressing
and overcoming the client’s barriers that contribute to unemployment.
II.
Executive Summary:
Workforce worked hard overseeing the GED and Work Experience (WEX)
components; continuing with the goal of maintaining the employment of the new
GED teacher. In the Work Experience component, there was a focus on
employability training that heavily assists with career transition and career
development in an office position utilizing computer software.
III.
Quarterly Goals and Objectives
Monitor participants in three (3) tribal departments.
Monitor the WEX and supportive services budget line items to meet
demand without overspending.
Oversee classroom training participants in the following courses:
Nursing Pre-Requisites
Medical Procedures
Collections Courses
Class A Commercial Driver’s License (CDL)
GED services.
Ensure worksite feedback on employer and participants’ performance at
the jobsites.
Continue to provide quality workforce services for all clients.
Build capacity to offer training on the following; Computer Software,
Financial Literacy, and Self-Sustainability classes for the Pawnee Nation
Staff and Pawnee community.
Education & Training
Two (2) new applications received, all are approved
Twelve (12) clients; Ten (10) continuing, two (2) new
o 5 males; 7 females
Adult Education/Classroom Training
o 2 continued GED instruction on-line in the computer lab
o 2 clients continued short term course for overall goal of certification
in Medical Coding.
Pawnee Nation Divisions Report
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Fourth Quarter 2019
IV.
V.
All clients completed the 5th prerequisite course
o 2 continuing prerequisite courses for nursing
o 2 clients continuing training for a Class A Commercial Driver’s
License (CDL).
Work Experience:
o 1 stationed at Pawnee Nation Education Division-After School
Program
o 1 stationed at PN Tax Commission
o 1 stationed at the Pawnee Seed Preservation Project
Supportive Services
o Transportation Assistance/Gas vouchers
o Incentive Award for Completion of Certifications and/or 3 PreRequisite Courses that contribute to overall certification
o Online Food Handlers certification
Success stories
o 2 clients completed the 5th prerequisite courses for Medical Coding
o 1 client has established an on call/part-time job
o 2 clients began working towards a CDL Class A license for truck
driving.
o 2 clients are continuing to work towards acceptance into a nursing
program.
Goals for next year:
o Improve the Work Experience Component standard operating
procedures, forms, and collaborations to best serve Workforce
clients and worksites.
o Provide consistent courses that target competency on the computer
and work in an office position.
o Provide trainings that meet the needs of resume building, job
interviews, and financial/debt management.
Collaborations
o On-going with Iowa Tribe Vocational-Rehabilitation
o On-going with Meridian Technology Center
o PN Youth Services
o PN DHCS
o Pawnee County Extension Office
Travel and Training
o Training at Oklahoma Council of Indian Education Annual
Conference in Shawnee, OK
Future Plans
Continue the collaboration process with Meridian Technology to offer the
PN Staff and Pawnee community training courses and Financial Literacy
class.
Pawnee Nation Divisions Report
Page 32 of 100
Fourth Quarter 2019
Education Division-Youth Services
Quarterly Report to the Pawnee Business Council
4th Quarter 2019
I.
Education Division/Youth Services
The Education division provides as many resources as possible to be a “one stop
location” to help Native Americans obtain gainful employment and achieve selfsufficiency in our service area.
II.
Executive Summary:
Youth Services main objective this quarter was to prepare for the outdoor
classroom field trip with Electa Hare-Redcorn for the After School Program,
substitute teaching for the school, Cultural presentation for Native American
Heritage Month, JOM Parent meetings, and OSU tour at Pawnee Public Schools
with Dr. Sarah Donovan.
III.
Quarterly Goals and Objectives
JOM Parent Committee Meeting
Subbing at School
Cultural Presentation at Cleveland and Pawnee schools
After-school Program
Attend and provide input for Pawnee School’s Indian Policy & Procedure
public hearing at the December Board of Education Dec 2nd
JOM Parent Meeting
Meeting dates
o October 10, 2019
o November 7, 2019
o No December meeting
School Subbing as collaboration with Pawnee Public Schools
Classes:
2nd grade, October
High School English, November
Middle School Social Studies, November
High School Language Arts, November
Middle School Math, November
Middle School Science/Pawnee Language, November
4th grade, November
Cultural Presentation November 13, 2019; Cleveland Primary School, Pawnee
Middle, School, Pawnee High School
Highlights:
Representation of various dance styles
o Cloth, straight, fancy, and fancy shawl
Various songs
Pawnee Nation Divisions Report
Page 33 of 100
Fourth Quarter 2019
o Parade in, contest songs for each category, two step, intertribal, and
round dance
Students
o 19 dancers
o 2 singers
Volunteers
o 4 parent/grandparent
Afterschool Program
Highlights:
2 student workers, high school students
16 kids in program
o 1st- 2
o 2nd- 2
o 3rd- 6
o 5th- 1
o M/S- 4
o H/S- 1
Visa Card Clothing Supplement
This supplemental fund is for all Pawnee Tribal members grades Pre-K- 12th. Each
semester the students are allotted $125 to be used for school clothes, supplies,
or any other school related items. Each parent/student is responsible for turning
in the original receipts as well as a renewal form for future semester funding. For
the fall 2019 semester the program served 272 students within the United States.
IV.
Travel and Training
o Oklahoma Council of Indian Education 40th Annual Conference
December 8-10, 2019; Shawnee, OK
Trauma Training
Discussion on eagle feathers at graduation
Future Plans
o Coordinate with OSU on tutoring Program
o Collaborate with Cultural Resources Division and Dept of Health &
Community Services to address youth issues in our community
o UNITY event with Iowa Nation
o Indian Education Legislation Day, February 4th
Pawnee Nation Divisions Report
Page 34 of 100
Fourth Quarter 2019
Cultural Presentation participants at Pawnee High
School, November 2019
Pawnee Nation Divisions Report
Page 35 of 100
Fourth Quarter 2019
Pawnee Nation Learning Center/ Child Care Services
Quarterly Report to the Pawnee Business Council
4th Quarter - 2019
I.
Program/Office/Project Name: Pawnee Nation Learning Center(PNLC)
The Child Care Program goal is to increase the availability, affordability, and
quality of the childcare services in the Pawnee Nation service area that includes
Pawnee County and Northern Payne County. The Pawnee Nation Child Care
Program operates the Pawnee Nation Learning Center and Afterschool Program
for children ages two months through 8 years of age. Childcare subsidy assistance
is available to qualified applicants.
II.
Executive Summary:
The Pawnee Nation Learning Center served 60 children during the third quarter.
The children are provided with a nurturing, healthy and safe learning
environment. Developmentally appropriate educational activities, breakfast,
lunch and afternoon snacks are provided daily. The Learning Center is currently
operating with 59 children enrolled.
During this quarter the Pawnee Nation Learning Center, (PNLC) staff enjoyed
being involved in new community and tribal community events. All staff with
CDIBs at PNLC received their flu shots from the Pawnee Indian Health Services
on October 1, 2019. The teachers participated in the Intertribal Fun Day at the
Otoe-Missouri reservation tribal complex. The teachers were excited to be
included this year. The Pawnee Nation Learning Center employees represented
the Education Division at the Pawnee Nation Annual Trunk or Treat. All the
children enjoyed trick or treating with the Pawnee Nation tribal departments. Our
Parent Thanksgiving meal was a great success this year as we had 18 parents to
participate.
Celebrating Native American Heritage Month on November 13th, Councilwoman,
Dawna Hare came to visit and read to our one and two-year-old classrooms. On
November 20th our Pawnee Nation President, Jimmy Whiteshirt came to read to
our older two’s and younger three’s classroom and then visited our older three’s
and four’s classroom.
The Pawnee Nation Learning Center staff seeks to increase activities in the
center with the children. In December we were able to let the children wear their
pajamas and after their annual Christmas parties in their classrooms were able
to watch a movie and eat popcorn. Our Cook Ms. Becky made sure we stayed
within our nutrition guidelines through CACFP program (food program) with the
popcorn that was served to the children. The learning center was closed during
the week of December 23rd through the 27th. This allowed teachers to work on
their rooms such as shampooing their carpets, deep cleaning their toys, sheets,
nap mats, and cots. During this time two (2) new staff and others worked on
Pawnee Nation Divisions Report
Page 36 of 100
Fourth Quarter 2019
Pawnee Nation Learning Center/ Child Care Services
Quarterly Report to the Pawnee Business Council
4th Quarter - 2019
completing required training such as PDL hours to remain in compliance for
Oklahoma DHS licensing requirements.
In late December two (2) new staff were hired with Destiny Taylor as Teacher and
Shelby Duncan as a temporary hire to help with upcoming staff medical leave
coverage.
The Child Care staff includes:
Center Manager
Assistant Manager
Older 3’s & 4’sTeacher
Older 2’s & Younger 3’s Teacher
2-year-old Teacher
Wobbler Teachers
Infant Teachers
After School
Floater
Cook
Temporary Multipurpose aide
Samantha Baker
Christina Attocknie
Dana Stewart
Vickie Reusch
Callie Wilson
Pani Moore and Destiny Taylor
Stephanie Sewell and Nicole Ankney
Hannah Buchanan
Cree Roughface
Becky Holt
Shelby Duncan
The CCDF program provided partial or full childcare service assistance for sixteen
(16) children during the fourth quarter.
III.
Quarterly Goals and Objectives
GOAL 1: To provide quality child care for our Native American and community
children.
OBJECTIVE 1: The CCDF program will maintain the Pawnee Nation Learning
Center for child development and childcare services.
ACTIVITIES:
1. Maintain child care license through the State of Oklahoma
Department of Human Services (DHS). Continuous. DHS
Requirements must be met at all times to remain in compliance.
This involves certified staff in compliance with child/adult ratios and
facilities maintained in safe and healthy repair.
2. Utilize Child and Family Food Program in order to provide healthy meals and
snacks. Completed. Meals served: 1415 breakfasts, 1546 lunches and
2294 afternoon snacks. Reports are submitted to receive reimbursement for
the food program.
Pawnee Nation Divisions Report
Page 37 of 100
Fourth Quarter 2019
Pawnee Nation Learning Center/ Child Care Services
Quarterly Report to the Pawnee Business Council
4th Quarter - 2019
3. Provide staff training for quality child care services. Completed.
Training provided is listed below. The Oklahoma Department of
Human Services Licensing Requirements states entry level
employees will receive 20 hours of training within three months of
employment and each person who is counted toward meeting the
staff-child ratio is required to obtain 20 clock hours per employment
year. Director must complete 30 hours.
IV.
Travel and Training
All Pawnee Nation Learning Center and Education Division staff attended
mandatory Child Abuse Training with Heather Cruz, Resource and Referral
Specialist from Delaware Child Development on October 3.
All Pawnee Nation Learning Center Staff received a power point handout from
our state food program CACFP over Civil Rights Compliance and Enforcement
Training for CACFP & FDCH 2019-2020.
Becky Holt received a certificate of attendance from CACFP called “GrainBased Desserts in the CACFP” on November 15.
Christina Attocknie received her online Food handlers Training from the
Department of Health and Human Services Division of Environment Health
Services. Christina Attocknie is also attending Northern Oklahoma College
working towards her Associates degree in Early Childhood Development.
Dana Stewart received her certificate of completion from Care Courses School,
Inc. called “Principle of Child Development and Learning”
Dana Stewart is working to earn her CDA (Child Development Associate) for
preschool age children.
Hannah Buchanan is attending Northern Oklahoma College working towards
her Associates degree in Early Childhood Development.
PDLs and director’s credentials must be renewed annually and are registered
on the CECPD (Center for Early Childhood Professional Development) website.
V.
Financial Reporting
The CCDF program operates under the Education Division 477 Program (Te
Tu Ku) and Hukasa Bank Account. The program utilizes both funding sources.
Award letters have been sent for 2019 allocations
VI.
Future Plans
There is a list of priority items that needs to be addressed with the additional
funding coming this year. The top priority items are as follows:
Door locking system
Camera monitoring system for the classroom
Pawnee Nation Divisions Report
Page 38 of 100
Fourth Quarter 2019
Pawnee Nation Learning Center/ Child Care Services
Quarterly Report to the Pawnee Business Council
4th Quarter - 2019
Kitchen upgrades (industrial stove & refrigerator, fire suppression
hood. (pending application approval)
New carpet/tile in the Learning center
Add more activity weeks/days to the center (Dr. Seuss’ birthday in
March, Week of the Young Child, and Teacher Appreciation Week etc.)
Increase parent and community involvement.
Respectfully Submitted,
Samantha Baker, Pawnee Nation Learning Center Manager
Pawnee Nation Divisions Report
Page 39 of 100
Fourth Quarter 2019
Division of Finance
Quarterly Report to the Pawnee Business Council
4th Quarter
October – December 2019
I.
Finance Division
The Pawnee Nation of Oklahoma’s Finance Division provides accounting services to
the Pawnee Nation through accounts payable, accounts receivable, and payroll. The
Finance Division provides payment, accounting, and reporting services to the
Pawnee Nation’s various tribal, federal grants, contracts, and programs. While,
ensuring compliance with the Pawnee Nation fiscal policy, Generally Accepted
Accounting Principles, and 2CFR Part 200 OMB Guidance to ensure financial
statements are accurately stated.
II.
Executive Summary:
The principle function of the Finance Division is to provide accurate and timely,
reliable and comparable financial reports to Pawnee Business Council (PBC), the
Executive Director and the Pawnee Nations division and program directors to make
management decisions that affect the Pawnee Nation and its members.
Finance helped several divisions and programs with budget modifications throughout
the quarter. Finance also continued to provide monthly and quarterly financials to all
divisions and programs.
Distribution from TDC have been less than expected during the 3rd and 4th quarters of
2019 therefore the Nation will need to monitor future closely as our financial reserve
recovers. We have continued monthly meetings with PTDC and its staff to keep the
nation informed on distributions and enable the executive staff to better manage the
budgets. Finance and the Executive director will continue to watch cashflows on a
monthly basis to make sure the nation maintains enough funds to manage all
financial obligations.
We have begun to explore options to develop our own tribal fleet of vehicles. We met
with a representative from Enterprise Fleet Management to explore option that would
allow us to begin this process with very low capital requirements. A follow up meeting
is set for January.
We had our initial meeting on Third party billing in 3rd quarter. Also made contact
through the Oklahoma Tribal Finance Consortium with and expert in third party billing.
We are considering contracting with him to do and initial review of our billing
opportunities and to help us with the initial staffing, software and accreditation
requirements to start third party billing. A follow up meeting is set in January.
Accounts Payable – This department continues to make sure all the bills are getting
paid on time and check requests are being done in an efficient manner. The travel
process has improved however we still need improvement on the timeliness of travel
reconciliations.
Pawnee Nation Divisions Report
Page 40 of 100
Fourth Quarter 2019
Division of Finance
Quarterly Report to the Pawnee Business Council
4th Quarter
October – December 2019
Payroll – This department is doing a good job and making sure timesheets for all
departments are completed and submitted on time. We have implemented addition
checks and balances to ensure direct deposits are handled correctly. Payroll has also
done an excellent job getting payroll submitted as required while working around
holidays.
Accounting - The accountants continue to send out monthly reports and assist
directors when needed. We are continuing to make improvements to the financial
processes of the Nation. We are current on monthly closeouts and bank
reconciliations.
III.
Quarterly Goals and Objectives
Manage Pawnee Nation Budgets.
Provide training to employees on financial processes
Perform quarterly close-outs
Complete a schedule of tasks required to be completed in the finance
department on a monthly basis by the finance employees
Complete the 2019 IDC proposal.
Improve Grant Closeout Process
Complete fiscal yearend 12/31/19 grant closeouts.
IV.
Travel and Training
The Finance Director attended the NAFOA fall conference. The training and contacts
made are serving the nation by helping us improve our financial processes and
efficiency.
V.
Financial Reporting
The department budget has been reviewed. The remaining budget remained the
same and is healthy and in good shape as of December 31, 2019.
.
VI.
Conclusion
The Finance Division will maintain an open-door policy and attempt to be available
always to assist tribal members, the public, directors and employees. Please feel free
to contact any of the finance department employees with your questions:
William Perry, Finance Director, Ext. 205
Janet Mulder, Accountant, Ext. 121
Freida Pratt, Payroll Clerk, Ext. 125
Pawnee Nation Divisions Report
Page 41 of 100
Penny Powell, Sr. Accountant, Ext. 209
Nancy Moore, Accountant, Ext. 119
Davi Ferris, A/P-Clerk, Ext 120
Fourth Quarter 2019
Division of Finance
Quarterly Report to the Pawnee Business Council
4th Quarter
October – December 2019
Respectfully,
W. Harrison Perry
Finance Director
Pawnee Nation Divisions Report
Page 42 of 100
Fourth Quarter 2019
Division of Health and Community Services
Quarterly Report to the Pawnee Business Council
4th Quarter - 2019
I.
Program/Office/Project Name: Division of Health and Community Services
The mission of the Division of Health and Community Services is to improve the
overall wellness and lifestyle of Pawnee Tribal members and Native Americans
within our community. DHCS accomplishes this by providing services such as
health education, substance abuse counseling, nutrition, physical fitness,
preservation of family, safety planning, and youth development. The Division of
Health and Community Services consists of eight (programs) under (4)
departments: Health-Community Health Representatives/Health Education and
Special Diabetes Program for Indians; Prevention-Substance Abuse
Program/Methamphetamine and Suicide Prevention Initiative/Tribal Opioid
Response Program; Nutrition Services-Food Distribution and Title VI; and Family
Services-Ti-Hirasa Domestic Violence Programs and Indian Child Welfare. The
DHCS Office is also overseeing the tribal assistance programs: elders, disability,
and emergency.
II.
Executive Summary:
Much of the quarter was dedicated assisting Title VI Program when Coordinator
resigned; finishing up the required reporting for HRSA-RCORP and SAMSHA-TOR,
grant writing, and helping with DHCS events. DHCS Director was also selected to
sit on the Pawnee Service Unit Health Board as well as awarded the Division
Director of the Year.
Quarterly Goals and Objective
GOAL 1: The DHCS Director will be responsible for new program development
and- technical assistance to program directors in preparing new and continuation
proposals that support the continued and future growth of the Pawnee Nation.
OBJECTIVE 1: The DHCS Director will work in a coordinated team effort with
Program Coordinators in the development of new or continuation proposal
applications to funding agencies.
ACTIVITY 1: The DHCS Director worked with Tribal Planner and RCORP
Administrative Assistant on the Comprehensive Opioid Abuse Program Grant;
submitted on July 26.
OUTCOME 1: Unfortunately, we were not awarded funding.
ACTIVITY 2: The DHCS Director worked with Tribal Opioid Response (TOR)
Program on receiving supplement funding.
OUTCOME 2: Supplemental amount awarded was $41,615.
Pawnee Nation Divisions Report
Page 43 of 100
Fourth Quarter 2019
Division of Health and Community Services
Quarterly Report to the Pawnee Business Council
4th Quarter - 2019
ACTIVITY 3: The DHCS Director worked with Tribal Planner and MSPI on the
Tribal Behavioral Health “Native Connections” Grant; submitted on December 10.
OUTCOME 3: Waiting on response.
OBJECTIVE 2: The DHCS Director will work with the Planning Director on
strategic planning for new program development and/or reorganization.
ACTIVITY 1: The DHCS Director is on the Organizational Chart Committee and
reviews organizational changes for each division.
OUTCOME 1: Re-reviewed Administrative Affairs; DNRS; and Property
Management.
ACTIVITY 2: The DHCS Director was assigned to lead a Veterans Assistance
Project that would provide utility assistance to Native veterans and/or spouses
of deceased veterans in our service area; submitted Dec 4.
OUTCOME 2: (30) veterans and/or spouses signed up and received assistance.
GOAL 1: The DHCS Director will be responsible for all program compliance in
regarding to the funding agencies and/or PN.
OBJECTIVE 1: The DHCS Director will work in a coordinated team effort with
Program Coordinators to make sure programs are in compliance with the
funding agency and/or PN.
ACTIVITY 1: THE DHCS Director is working with each program to develop and/or
update their COOP Plans; make sure all staff has completed the NIMS, Food
Handlers, and CPR Trainings; and all staff evaluations have been completed.
OUTCOME 1: COOP Plans have all been updated.
OUTCOME 2: New and/or current staff need to complete and/or recertify for
trainings. Almost all of the staff has completed CPR/First Aid, Food Handlers,
and NIMS.
OUTCOME 3: All programs need to update program information on the PN
website.
OUTCOME 4: Evaluations need to be submitted to Human Resources.
ACTIVITY 2: THE DHCS Director is working with each program to make sure all
budgets are up-to-date and match funding agency award amount.
OUTCOME1: N/A.
Pawnee Nation Divisions Report
Page 44 of 100
Fourth Quarter 2019
Division of Health and Community Services
Quarterly Report to the Pawnee Business Council
4th Quarter - 2019
Objective 2: The DHCS Director will assist in providing community health
education to the Pawnee community.
ACTIVITY 1: DHCS sponsored “Rock Your Heritage Shirt” with a walk for Native
American Heritage Month on November 15.
OUTCOME 1: (17) participated in the walk.
ACTIVITY 1: DHCS Director helps with the Wellness Program (when needed) (i.e.
Zumba, Yoga, RIPPED, Kickboxing, or Bootcamp).
ACTIVITY 2: DHCS Director participated and/or attended 6 Nations Domestic
Violence Awareness Event, Fall Festival, Red Ribbon Walk, Headstart & PNLC
Trick or Treating, Diabetes Poker Run/Walk, World Diabetes Day Employees
Luncheon, Title VI Advisory Board Bingo Nights, and PBC Elders Christmas Party.
III.
Meetings and Tribal/DHCS Events
10/03-Fall Festival Meeting
10/03, 11/04- Seed Preservation Planning Meeting
10/07, 11/04 12/2, -DHCS Coordinators Meetings
10/07, 10/22, 11/07, 11/19, 12/17 - Division Directors Meetings
10/09/ 11/08-Organizational Chart Meeting
10/11, 12/13-Title VI Advisory Board Bingo Night
10/14-Employee Fun Day
10/19-6 Nations Domestic Violence Awareness Event
10/21-Meeting with SAP Coordinator; then Fitness Center Attendant; and
Executive Director on Fitness Center complaint
10/21-Pawnee County Healthy Coalition
10/23-Red Ribbon Walk
10/24, 11/21-Title VI Advisory Board Meeting
10/24-Southern Oaks Halloween Carnival
10/26-Fall Festival
10/28, 11/22, 11/26, 12/4-Princess Committee Meeting
10/30, 11/12, 11/19, 11/26-Tribal Behavioral Health Grant Meeting
10/31-DHCS Halloween Potluck
10/31, 11/27, 12/20-Employee Staff Meeting
11/05-Meeting with OSU Medical Program
11/06-Diabetes Poker Run/Walk
11/08-Facility Space Meeting
11/13-Title VI Application Webinar
11/14-World Diabetes Day Employees Luncheon
11/15-Title VI Coordinator Going-Away Party
Pawnee Nation Divisions Report
Page 45 of 100
Fourth Quarter 2019
Division of Health and Community Services
Quarterly Report to the Pawnee Business Council
4th Quarter - 2019
11/18-Open Enrollment
11/21-Pawnee Service Unit Health Board Meeting
11/22-Meeting with Executive Director on Christmas activities
11/22-Employee Thanksgiving Potluck
11/25-Princess Committee Handgame
11/27-CRD Coordinator Interviews
12/11-Meeting with Fire Chief, City Police, and Ambulance about TOR
12/11-Title VI Coordinator Interviews
12/17-Wellness Program Meeting
12/18-PBC and Elders Christmas Party
12/19-Meeting with VAW Coordinator
12/20-Employee Christmas Potluck
12/26-Meeting with Amy Romero-SAMSHA
12/31-DHCS Christmas/New Year’s Eve Breakfast Brunch
IV.
Travel and Training
N/A
V.
Financial Reporting
The DHCS Office financial status is reflected in special reports prepared by
Pawnee Nation Finance Department and Grants & Contracts Office. Also, the
DHCS Director has access to all DHCS program budgets and reports.
VI.
Direct Assistance (this quarter-non-reoccurring)
Elders-(8)
Disability-(1)
Emergency-(9)
VII.
Future Plans
Continue to work on employees needing training (CPR/First Aid/Food Handlers)
Continue working on TOR Workplan
Awareness months (stalking, human trafficking, heart health, etc.)
Pawnee Nation Divisions Report
Page 46 of 100
Fourth Quarter 2019
Pawnee Nation CHR/EMS/Health Education Program
Quarterly Report to the Pawnee Business Council
4th Quarter - 2019
I.
Pawnee Nation CHR/EMS Program:
The purpose of the Community Health Representative/Emergency Medical Services
is to act as an advocate and facilitator for families and individuals to gain access to
comprehensive health care services as well as provide opportunities to enhance the
quality of life for the people they serve. The target population is eligible Indian
residents living within the Pawnee Tribal Service Area in Pawnee County and the city
limits of Stillwater, OK in Payne County.
Pawnee Nation Health Education Program:
The purpose of this contract is to establish identifiable health education components
within the tribal health department. The Health Education Program strives to
promote awareness, guidance & counseling and prevention of disease and/or
disability among Indian people. The overall goal is to enhance the quality of life for
the people we serve with healthy lifestyles.
II.
Executive Summary:
The CHR/HE Program completed the 4th quarter with one event and business as
usual. The program participated and assisted in several community outreach events
and activities. One of the CHR Generalists left Pawnee Nation in November and a
new hire started in December. Despite having submittal difficulties, we finally
received funding for both direct assistance programs-LIHEAP and CSBG.
III.
Quarterly Goals and Objectives:
Goal1: To provide for a continuum of services to the population through health
education, case findings, referral follow ups and provisions of supportive services.
Objective 1: To assist the target population in maintaining their health and wellbeing and to continue to enhance the quality of life through preventative services
and health delivery.
Activity 1: The CHR/EMS Program picked up medications, supplies, and equipment
from IHS, local pharmacies, and out of town referral pharmacies for clients with no
other means of transportation.
Outcome 1: The CHR Program picked up and delivered medications, supplies, and
or equipment for (40) clients this quarter.
Activity 2: The CHR/EMS Program provided transportation services to eligible Indian
residents to and from IHS and other referred facilities when necessary for routine
non-emergency appointments.
Outcome 2: The CHR/EMS Generalists transported (112) clients this quarter.
Activity 3: The CHR/EMS Program conducted home visits/wellness checks for those
who are homebound.
Pawnee Nation Divisions Report
Page 47 of 100
Fourth Quarter 2019
Pawnee Nation CHR/EMS/Health Education Program
Quarterly Report to the Pawnee Business Council
4th Quarter - 2019
Outcome 3: The CHR/EMS Generalists conducted (1) home visit this quarter.
Objective 2: To organize community health promotions and disease prevention for
the target population.
Activity 1: The CHR/HE Program in collaboration with the Diabetes Program
organized a Breast Cancer Awareness event for tribal employees on October 17.
Outcome 1: (33) attended the event and (4) employees conducted health
screenings.
Activity 2: The CHR/HE Program participated in the 6 Nations Domestic Violence
Awareness event held on October 19.
Outcome 2: (322) participated in the event.
Activity 3: The CHR Coordinator assisted the DHCS Director with a Veterans
Assistance Project that would provide utility assistance to Native veterans and/or
spouses of deceased veterans in our service area; submitted Dec 4.
Outcome 3: (30) veterans and/or spouses signed up and received assistance.
Activity 4: The CHR/HE Program in collaboration with DHCS Program organized the
Fall Festival on October 26.
Outcome 4: Approximately (300) that attended the event.
Activity 5: The CHR/HE Program assisted the Diabetes Program with their
Employees Poker Run/Walk on November 6.
Outcome 5: (16) employees participated in the event.
Activity 6: The CHR/HE Program assisted the Diabetes Program with their
Employees Luncheon for World Diabetes Day on November 14.
Outcome 6: (45) employees participated in the luncheon.
Activity 7: The CHR/HE Program in collaboration with the Diabetes Program and SAP
Programs, shall be known as the Wellness Program Committee, provides Zumba,
Yoga, and RIPPED.
Outcome 7: The total fitness class participants was (50) which includes RIPPED
(41); Yoga (91); and Zumba (19). The classes are reoccurring participant average
over the three (3) months.
IV.
Travel, Training, and Meetings
October:
3-Fall Festival meeting
7-DHCS Coordinator’s meeting
14-Employee Fun Day
18-InterTribal Fun Day
21-Pawnee County Healthy Coalition meeting
Pawnee Nation Divisions Report
Page 48 of 100
Fourth Quarter 2019
Pawnee Nation CHR/EMS/Health Education Program
Quarterly Report to the Pawnee Business Council
4th Quarter - 2019
21-25- Annual CHR conference
30-Pawnee High School Health, Wellness Safety Committee meeting
31-Pawnee Nation Employees Staff meeting
31-DHCS Halloween Potluck
November:
4-DHCS Coordinator’s meeting
15-Rock Your Heritage Shirt & Walk
21-CSBG Webinar
27-Pawnee Nation Employees Staff meeting
December:
2-DHCS coordinator’s meeting
17-DHCS Wellness Committee meeting
20-Pawnee Nation Employees meeting
30-CSBG Webinar
31-DHCS Christmas/New Year Eve’s Breakfast Brunch
V.
Financial Reporting
The Pawnee Nation CHR/EMS/HE program financial status is reflected in special
reports prepared by Pawnee Nation Finance Department and Grants & Contracts
Office.
General Assistance:
During this quarter, general assistance was provided to eligible clients through the
CSBG and LIHEAP Programs. The following is the number of clients served this
quarter:
LIHEAP – (52)
VI.
Upcoming Events:
Weight Loss Challenge
Heart Healthy Awareness month
PHS Health Summit
Spring Break Camp
Pawnee Nation Divisions Report
Page 49 of 100
Fourth Quarter 2019
Pawnee Nation Diabetes Program
Quarterly Report to the Pawnee Business Council
4th Quarter –2019
I.
Program/Office/Project Name: Diabetes Program
The Pawnee Nation Diabetes Program promotes the delivery of supportive, interactive and
educational services for Native Americans with the risk factors of developing and/or with the
diagnosis of diabetes who reside within the Pawnee service area. It is our intent to improve the
quality of life for Native Americans by implementing SDPI Best Practice: Physical
Activity/Education.
II.
Executive Summary:
The Diabetes Program has continued to provide services designated to enhance the quality of
life for the people we serve. Much of the quarter has been dedicated to providing direct care
services such as blood glucose monitoring supplies, socks, diabetic foot care, and assistance
with eyewear, Glucerna, and N7 footwear. The Program continues to be involved in the Pawnee
County Healthy Coalition, Pawnee Public School’s Safety, Health, and Wellness Committee, to
obtain more community outreach, network and combine resources. Best Practice continued
with collaborations for the 6 Nations Domestic Violence Event, Red Ribbon Walk, Breast Cancer
Walk, Fall Festival, and Diabetes Awareness Month activities.
Quarterly Goals and Objectives
GOAL 1: To increase physical activity, it helps reduce the risk for developing diabetes and its
complications as well as the reduction of the occurrence of obesity.
OBJECTIVE 1.1: Increase the rate of participation of activities and education on physical activity
with or without the diagnosis of diabetes.
Activity 1: The Diabetes Program in collaboration with the CHR/HE and SAP Programs, shall be
known as the Wellness Program Committee, provides Zumba, Yoga, and RIPPED.
Outcome: The total fitness class participants was (50) which includes RIPPED (41); Yoga (91);
and Zumba (19). The classes are reoccurring participant average over the three (3) months.
OBJECTIVE 1.2: Number of individuals that participate and clients with an improved BMI, blood
sugar levels, and blood pressure levels
Activity 1: The Diabetes Program conducted screenings at the Elders Center on the 1st and 3rd
Wednesdays of each month.
Outcome: The quarterly average for blood pressure is (144/78) and blood sugar is (131).
GOAL 2: Prevent and/or reduce the occurrence and complications of diabetes.
OBJECTIVE 2.1: Increase the rate of participants being educated on diabetes prevention during
outreach events with or without the diagnosis of diabetes within our service area on how
physical activity and weight loss affects the prevention and/or maintenance of diabetes.
Pawnee Nation Divisions Report
Page 50 of 100
Fourth Quarter 2019
Pawnee Nation Diabetes Program
Quarterly Report to the Pawnee Business Council
4th Quarter –2019
Activity 1: Pawnee County Healthy Coalition provides information and resources with the chance
to collaborate in future events or projects. Continual Monthly meetings occur.
Outcome: Monthly meetings were held on October 21 and November 18.
GOAL 3: To reduce the occurrence and prevent the onset of diabetes among Native American
youth.
OBJECTIVE 3.1: Increase the rate of youth participation in screenings and/or physical activity
during community youth outreach camps.
Activity 1: The Diabetes Program assisted with the Breast Cancer walk held on October 17.
Outcome: Approximately (33) participated in the walk.
Activity 2: The Diabetes Program participated in the 6 Nation Domestic Violence Awareness
event held on October 19.
Outcome: (322) participated in the event.
Activity 3: The Diabetes Program participated in the Red Ribbon Walk held on October 23.
Outcome: (312) participated in the event including youth, tribal employees, teachers, and law
enforcement.
Activity 4: The Diabetes Program participated in Fall Festival/Truck or Treat held on October 26.
Outcome: Approximately (300) participants were present.
Objective 3.2: Increase the rate of participants being educated on diabetes, nutrition, and
participate in physical activity during community outreach events.
Activity 1: The Diabetes Program hosted an Employees Poker Run/Walk on November 6 for
Diabetes Awareness Month.
Outcome: (16) employees participated in the event.
Activity 2: The Diabetes Program hosted an Employees Luncheon for World Diabetes Day on
November 14.
Outcome: A total of (45) employees participated.
GOAL 4: To assist in preventing and/or reducing the occurrence of complications due to
diabetes among Native Americans in our service area.
Objective 4.1: To increase the rate of complete & documented annual exams that assist in
preventing and/or reducing the occurrence of complications due to diabetes.
Pawnee Nation Divisions Report
Page 51 of 100
Fourth Quarter 2019
Pawnee Nation Diabetes Program
Quarterly Report to the Pawnee Business Council
4th Quarter –2019
Activity 1: The annual exams are for the clients benefit to maintain control of diabetes and
minimize the complications. Once all exams including downloads of glucometers, clients are
eligible for the demonstrated need of Nike shoes.
Outcome: (7) clients completed annual exams within the quarter. (Dental, Eye, Nutrition, Foot,
A1C lab, meter downloads). It’s proven a demonstrated need for clients to obtain Nike N7 shoes
to diabetes clients who have completed all annual exams. This shall reduce the complications
diabetes which can occur over time.
Objective 4.2: Secondary Prevention: Program assists with testing supplies and non-formulary
medications.
Activity 1: Clients were given glucometers to monitor their blood sugars at home. This tool helps
the client to keep a close watch on the sugar levels and gain better control of
hypo/hyperglycemic episodes. Glucerna shakes will be monitored closely in the upcoming
months.
Outcome: (64) clients were issued testing supplies, (7) prescriptions were filled for nonformulary medications (Glucerna health shakes), (3) clients received eyewear assistance, (8)
glucometers, and (7) received diabetic socks.
Objective 4.3: To increase the rate of participation during educational outreach clinics.
Activity 1: The Diabetes Program provided a free foot exam clinic on. Diabetes materials were
handed out along with foot care products and brochures for home care.
Outcome: Foot exams were held on October 10-(10) participants and November 2-(8)
participants.
III.
Travel, Training, Meetings
October:
3-Fall Festival meeting
7-DHCS Coordinator’s meeting
14-Employee Fun Day
18-InterTribal Fun Day
21-Pawnee County Healthy Coalition meeting
28-Area Diabetes program meeting
30-Pawnee High School Health, Wellness Safety Committee meeting
31-Pawnee Nation Employees Staff meeting
31-DHCS Halloween Potluck
November:
4-DHCS Coordinator’s meeting
15-Eagle Adventure meeting
15-Rock Your Heritage Shirt & Walk
25-IHS Diabetes Audit meeting
Pawnee Nation Divisions Report
Page 52 of 100
Fourth Quarter 2019
Pawnee Nation Diabetes Program
Quarterly Report to the Pawnee Business Council
4th Quarter –2019
27-Pawnee Nation Employees Staff meeting
December:
2-DHCS coordinator’s meeting
12-RKM Q&A SDPI webinar
17-DHCS Wellness Committee meeting
18-SDPI Q&A Webinar
20-Pawnee Nation Employees meeting
31-DHCS Christmas/New Year Eve’s Breakfast Brunch
IV.
Financial Reporting
The PNDP continues to monitor spending and strives to maintain the level of usage of funding for
current specifications of providing specialized services to the Native American Community. We
have not been impacted with the government shutdown. Our funds were already appropriated. It
has, however, impacted our upper management with the SDPI regional and national level.
V.
Future Plans:
Weight loss challenge
Heart Healthy awareness month
PHS Health Summit
Spring Break Camp
Pawnee Nation Divisions Report
Page 53 of 100
Fourth Quarter 2019
Food Distribution Program
Quarterly Report to the Pawnee Business Council
4th Quarter - 2019
I.
Program/Office/Project Name: Food Distribution Program
The Food Distribution Program on Indian Reservations (FDPIR) is a Federal
Program that provides USDA foods to low-income households and to Native
American families residing in designated areas near reservations and in the
State of Oklahoma. The program serves as an alternative to the Supplemental
Nutrition Assistance Program (SNAP, formerly known as the Food Stamp
Program).
II.
Executive Summary:
On October 1, 2019 the FY 2020 net monthly income standards went into effect.
USDA sends these out the beginning of the new fiscal year regarding the monthly
income standard for each household size. The FDPIR net income standard is
based on the SNAP net monthly income standard plus the SNAP standard
deduction. There are times this will help a household who is a little over the
income to be eligible for the program.
The program added a new food item to the food package. The item was the
frozen green peas, which come in a 2.5 lb. resealable package. This came in on
our November food shipment truck and is not a fair share item. The frozen green
peas count as (3) units in the vegetable category.
The program received our seasonal item of clementines in November. Our big
families with small children like this product. Other seasonal items that are no
longer available are the red & green grapes and the honeydew melon. The last
month to order the honey dew melon was in November; and the red & green
grapes were in December. Our participants really like the grapes.
III.
Quarterly Goals and Objectives
Our main goal this quarter was to continue to increase the number of
participants on the program. This will always be an ongoing process for the
program. The average number of participants during this quarter was 183,
which was lower than the last quarter, which was 194. For October, we had 199
participants (106 households); for November, there were 179 participants (99
households); and in December, there were 171 participants (99 households).
The number of households that were new certifications/re-certifications for the
quarter was: October-28 households; November-19 households; and December10 households. The number of households that did not recertify this quarter
was: October-18 households; November-11 households; and December-7
households.
Pawnee Nation Divisions Report
Page 54 of 100
Fourth Quarter 2019
Food Distribution Program
Quarterly Report to the Pawnee Business Council
4th Quarter - 2019
The program staff continues to provide courtesy calls to our households to
remind them that they need to pick up their food. These calls are made at least
one week before the end of the month and there are times the calls are made up
to the last day of the month. The participants are told when the last day to pick
up their food, but we will have some who will come by the office on the last day
when we are closed.
The program continues to provide home deliveries to our elderly households,
households that are disabled, or for those households that have no
transportation. Participants call in their order and we deliver their order to them
after 4:00 that day. In October, there were a total of 11 households, in which 6
households were elders, 4 households were disabled, and 1 household had no
transportation. In November there were 11 households, in which 6 households
were elders, 4 household was disabled, and 1 household had no transportation.
In December, there were a total of 9 households, in which 4 households were
elders, 4 households were disabled, and 1 household had no transportation. The
Pawnee Nation Food Distribution Program Has Met/Continually in Progress their
goals and objectives for this quarter.
The FDP Coordinator and Warehouseman helped with the 8th Annual 6 Nation’s
DV event “Glow the Distance, Walking Together Against Domestic Violence” on
October 19. The staff gave out water and bananas to those who attended. We
really enjoyed helping with this event.
IV.
Meetings and Tribal/DHCS Events
During this quarter, the following meetings were attended by the program: PN
Staff Meetings, DHCS Coordinator’s Meeting. Staff participated in the following
event: 8th Annual 6 Nation’s Domestic Violence Awareness Walk.
V.
Travel and Training
There were no travel or training attended by FDP staff during this quarter.
VI.
Financial Reporting
The program continues to receive monthly expenditure reports from the Finance
Division. These reports let us know what has been spent and how much is left in
the program’s budgets.
This quarter was the beginning of our FY 2020 Budget. On October 4, 2019, FDP
Coordinator was notified that Pawnee’s FDPIR would be under a Continuing
Pawnee Nation Divisions Report
Page 55 of 100
Fourth Quarter 2019
Food Distribution Program
Quarterly Report to the Pawnee Business Council
4th Quarter - 2019
Resolution (CR) from the period of October 1, 2019 thru December 31, 2019.
The total provided to our program was $57,423 for administrative expenses.
VII.
Future Plans
The FDP Coordinator and Warehouseman are planning to attend the Annual
Director’s Meeting on January 28- 29 at the Chickasaw Nation – Oklahoma City
Community Center. This was changed from November 2019 to January 2020.
Pawnee Nation Divisions Report
Page 56 of 100
Fourth Quarter 2019
Indian Child Welfare (ICW) Program
Quarterly Report to the Pawnee Business Council
4th Quarter-2019
I.
ICW Program
The purpose of the Indian Child Welfare Program is to prevent the break-up of
Indian families by providing and making referrals for services to American
Indians of the Pawnee descent, which include but are not limited to
comprehensive counseling and training programs that focus on prevention and
crisis intervention.
II.
Executive Summary
During the 4th Quarter, the ICW Coordinator maintained a caseload of (9) state
cases, (5 out of state cases), (15) Pawnee Nation Tribal Cases, (2) Pawnee
Nation Tribal Custody Cases, and (2) Pawnee Nation Tribal Foster Homes. There
were (2) cases closed during this quarter and (1) state case deferred to another
tribe. One state case was closed due to reunification services being completed
with the mother and the child returned home and the other state case was
closed due to the alleged Pawnee father being determined by paternity to not be
the father of the child. There is a total of (38) Pawnee children involved in state
and tribal cases. The ICW Coordinator completed all visits as required in state
and tribal cases. The ICW Coordinator completed (13) home visits to children in
state and tribal cases. The ICW Coordinator attended all court hearings on state
and tribal cases. The ICW Coordinator attended (6) state court hearings, (5)
Pawnee Nation Tribal Court Hearings, and (4) hearings by phone in out of state
cases.
The ICW Coordinator attended (2) Family Support Team Meetings by phone on an
out of state case, (1) Family Team Meeting at Kay County DHS and (1) Family
Team Meeting by phone with Caddo County DHS. The ICW Coordinator attended
a meeting with a parent as an advocate at the Pawnee Elementary School. The
ICW Assistant completed (5) supervised visits between a mother and her children
at the ICW office and (1) home visit during this quarter.
The ICW Program continues to manage both state and tribal custody cases while
also overseeing the OKDHS Promoting Safe and Stable Families tribal project,
Child Welfare Services and Federal Promoting Safe and Stable Families. The ICW
Coordinator develops case plans for those participating in these programs while
also completing home visits. The ICW Program continues to assist Pawnee
families through the program funds with diapers, wipes, car seats, clothing, and
beds for those families with an open case.
The ICW Coordinator and ICW Assistant traveled to Arkansas to deliver a bunk
bed, toddler bed and bedding to a Pawnee family involved in a state custody
Pawnee Nation Divisions Report
Page 57 of 100
Fourth Quarter 2019
Indian Child Welfare (ICW) Program
Quarterly Report to the Pawnee Business Council
4th Quarter-2019
case in which the Pawnee children will be returned to the mother’s care.
The ICW Coordinator continues to be involved in state cases involved with OKDHS
to ensure that the Indian Child Welfare Act is followed. The ICW Coordinator is
involved in case planning and family team meetings.
The ICW Coordinator continues to be the Secretary for the Pawnee Service Area
Child Protection Team. The ICW Assistant attended the CPT meetings in October.
The ICW Coordinator attended the CPT meetings in November and December. At
the November meeting, the Oklahoma Department of Human Services, Kay
County Child Welfare Supervisors and District Director were present to discuss
any new updates and how to improve communication and collaboration when
working with Indian families. The Kay County staff are overall cooperative in
helpful when working with them on cases.
The ICW Program continues to work closely with state and tribal entities on
cases and referrals for services. The ICW Coordinator meets regularly with the
OKDHS Tribal Fields Liaison, Carmin Tecumseh Williams and has regular contact
with the CWS Tribal Coordinator for DHS.
The Pawnee Nation ICW Program continues to process and verify enrollment
eligibility for children as received by state agencies. There were (20) member
requests for eligibility processed during this quarter. The ICW Assistant
continues to process these requests and sends the eligibility letters and
verification to state agencies.
GOAL 1: Family Preservation: Pawnee Indian children will live in an environment
that is safe, nurturing, and culturally relevant with their own family.
OUTCOME: The ICW Coordinator manages both state and tribal cases and works
closely with in state and out state child protection agencies to ensure the safety
and well being of Pawnee children.
GOAL 2: Reunification: When Pawnee Indian children are placed outside of their
home due to abuse or neglect, the ICW Program will utilize the ICWA along with
providing case management services to help support the Indian parent(s) with
reunification of the Indian family.
OUTCOME: Pawnee Nation ICW continues to provide case management services
to Pawnee Nation children and families when they have been removed from the
home or prior to removal to ensure the children’s safety while also preserving the
family unit. The Pawnee Nation ICW Coordinator has worked closely with the
families on the newly opened cases including being present at all court hearings,
Pawnee Nation Divisions Report
Page 58 of 100
Fourth Quarter 2019
Indian Child Welfare (ICW) Program
Quarterly Report to the Pawnee Business Council
4th Quarter-2019
completing home visits and attending child safety and transfer meetings at
OKDHS. The ICW Coordinator ensures that ICWA is followed in state cases. The
ICW Coordinator is also filing a Motion to Intervene on behalf of Pawnee Nation
on all state custody cases.
GOAL 3: Foster Care: When Pawnee Indian children are placed outside of their
home due to abuse or neglect, the Pawnee Nation ICW program will utilize a
tribally approved Foster home that is safe, nurturing, clean, and supports cultural
awareness.
OUTCOME: The Pawnee Nation ICW Program works closely with OKDHS to
ensure that any Pawnee child that is removed from their home is placed in a
tribally approved home that is ICWA compliant. The ICW Program currently has
(2) Pawnee Nation Tribal Foster Homes. There was one child placed in Voluntary
Tribal Custody during this quarter. This child was maintained in a Pawnee Nation
Tribal Foster Home.
GOAL 4: Permanency: When all reasonable efforts have been exhausted to
reunify Pawnee Indian children with their parents or other family members, the
ICW Program will utilize a tribally approved permanent home that is nurturing,
safe, and supports cultural awareness.
OUTCOME: The Pawnee Nation ICW Program continues to make efforts to ensure
that Pawnee Indian children are placed in ICWA compliant homes.
Some of the activities that the ICW Coordinator and/or Assistant participated in
this quarter include the following:
1) The ICW Program organized an Angel Tree for Pawnee children. The ICW
Program coordinated with the Pawnee Indian Health Center employees and
placed a tree with angels at Pawnee Nation. The ICW Coordinator and ICW
Assistant delivered gifts to (18) Pawnee children for Christmas.
III.
Travel and Training
The ICW Coordinator and ICW Assistant attended the Oklahoma Indian Child
Welfare Association Conference in Lawton on November 6-9, 2019 at the
Apache Casino.
IV.
Meetings and DHCS/Tribal Events
October:
DHCS Coordinator’s Meeting
Family Support Team Meeting
Employee Fun Day
Southern Oaks Fall Festival
Pawnee Nation Divisions Report
Page 59 of 100
Fourth Quarter 2019
Indian Child Welfare (ICW) Program
Quarterly Report to the Pawnee Business Council
4th Quarter-2019
Pawnee Nation Fall Festival
Pawnee Service Area CPT-Ponca City
Pawnee Nation Staff Meeting
Red Ribbon Walk
6 Nations Domestic Violence Event
DHCS Halloween Potluck
November:
DHCS Coordinator’s Meeting
OICWA Conference-Lawton
Family Support Team Meeting
Family Team Meeting-Kay County
Pawnee Service Area CPT-Ponca City
World Diabetes Day Employees Luncheon
Pawnee Nation Staff Meeting
December:
DHCS Coordinator’s Meeting
Family Support Team Meeting
Pawnee Service Area CPT-Pawnee
Angel Tree
DHCS Christmas/New Year’s Breakfast Brunch
Financial Reporting
The ICW Program operated under the FY 2018/2019 funds during the 4th
quarter. The program also operates the Title IV-B PSSF and CWS funding for
Child Welfare Programs and the OKDHS Tribal Project. The Title IV-B PSSF pays
for 5% of ICW Coordinator position with BIA paying 95%. The Pawnee Nation ICW
Program is able to provide financial assistance to families only through the
Federal Promoting Safe and Stable Families Program, Subparts 1 and 2 and the
OKDHS Promoting Safe and Stable Families Program.
OUTCOME: ICW provided direct assistance to (16) children and families during
this quarter through the above-mentioned programs.
Future Plans
The Pawnee Nation ICW Program will continue to recruit foster homes for
Pawnee Nation and process their applications. The Pawnee Nation ICW Program
will work diligently in recruitment of foster home and help to build the Pawnee
Nation Foster Home program.
Pawnee Nation Divisions Report
Page 60 of 100
Fourth Quarter 2019
Ti-Hirasa Domestic Violence Program
Quarterly Report to the Pawnee Business Council
4th Quarter - 2019
I. Program/Office/Project Name:
Ti-Hirasa Domestic Violence Program includes the Domestic Violence Prevention
Initiative (DVPI) and Family Violence Prevention/Domestic Violence Shelter and
Supportive Services (FVPSA). It is a confidential support service to victims of
domestic violence, dating violence, sexual assault, stalking, and human trafficking.
We serve all of Pawnee County regardless of age, economic status or race. We
prioritize Native American women and members of the Nation. Our mission is to
provide prevention and awareness and increase victim safety and offender
accountability.
The program provides services including domestic and sexual violence prevention,
advocacy, crisis intervention, education, and coordinated community response to
victims and their families of domestic and sexual violence while incorporating
Pawnee culture and traditional practices. Staff increase family as well as
community involvement by providing opportunities to participate in trainings as well
as culturally relevant activities. The program also promotes outreach and increases
awareness by providing victim advocacy, legal assistance, emergency victim
assistance, intervention, cultural healing, safety planning, transportation to shelter
or relevant appointments, court advocacy, women’s group, anonymous phone or text
consultation, case coordination, policy development, community response teams,
sexual assault examiner programs, and community and school education programs.
Our three main areas of focus are criminal justice intervention, victim services and
prevention.
II. Executive Summary:
Our main focus this quarter was to provide effective and efficient services to our
participants while training program staff.
This quarter, we provided crisis intervention for new and established clients. Our
program provided services to (3) additional clients. New clients this quarter were (3)
female and (0) male, (1) were Caucasian, (3) were Native American, and (0)
unknown. All clients were served in some capacity. We also continued to work with
and provide services to (5) previously established clients.
III. Quarterly Goals and Objectives
The Ti-Hirasa Domestic Violence Program has three main goals for the DOJ grant.
Our first goal is to prevent incidents of domestic or dating violence, sexual assault or
stalking. This goal is being met by providing prevention services to Indian women in
a variety of activities centered on healing and character development. We met this
goal by setting up domestic violence booths to raise awareness, attending and
presenting at events, and providing domestic violence and sexual assault support
Pawnee Nation Divisions Report
Page 61 of 100
Fourth Quarter 2019
Ti-Hirasa Domestic Violence Program
Quarterly Report to the Pawnee Business Council
4th Quarter - 2019
group to clients. We have distributed brochures around Pawnee Nation and Pawnee
County. We have (3) billboards; (1) in Pawnee and (2) in Cleveland that continue to
refer people to the National Domestic Violence Hotline.
Our second goal is to increase victim safety and offender accountability. This goal
was met by advocating for Native Victims at a State level as well as by providing
victim services and education.
The third goal is to provide shelter, supportive services, and access to communitybased services for victims. We meet this goal by providing safety, resources, and
services to victims to allow participants to become self-sufficient and live a violence
free life. This goal is met by maintaining the 24- hour culturally sensitive crisis
hotline, providing legal services, providing emergency victim assistance, offering life
skills classes, and providing supportive services that help the client meet their goal
plan. Below is a list of the services provided for our clients this quarter:
VICTIM SERVICES PROVIDED
Partially Served
Served
Not Served
Civil Legal Advocacy/Court Accompaniment
Counseling
Criminal Justice/Court Accompaniment
Crisis Intervention
Employment Counseling
Financial Counseling
Hospital/Clinic/Medical Response
Material Assistance
Survivor Advocacy
Protection Orders
Protective Order Requested-Not Received
Transported
Shelter Services
Legal Aide (Protective Order, Divorce, Custody)
Emergency Victim Assistance
Grocery Assistance
Rental Assistance
Utility Assistance
Emergency Child Care Assistance
Children Served
Pawnee Nation Divisions Report
Page 62 of 100
(2)
(9)
(0)
(6)
(4)
(0)
(3)
(2)
(4)
(0)
(3)
(9)
(0)
(0)
(11)
(0)
(1)
(2)
(3)
(2)
(2)
(1)
(10)
Fourth Quarter 2019
Ti-Hirasa Domestic Violence Program
Quarterly Report to the Pawnee Business Council
4th Quarter - 2019
Hotline Calls
(42)
DV Education
(1)
(Provided services to client that included sessions to discuss the OKDHS DV
Awareness Guide and journaling, and how it pertained to their relationship
specifically, also went over the power and control and equality wheel)
Medication Delivery
(0)
**All clients receive educational and resource materials from the program.
IV. Meetings
Oct 3-DVPI Site Visit
Oct 3-Chu Rahikuts Brave Women Group
Oct 4-Six Nations Glow Walk Planning Meeting
Oct 7-DHCS Coordinators Meeting
Oct 7-VAW Staff Meeting
Oct 11-DVPI Conference Call
Oct 22-Sexual Assault Response Team Meeting at Otoe-Missouria Tribe
Oct 28-Meeting with OAG Tribal Liaison Brian Hendrix
Oct 31-PN Staff Meeting
Nov 4-DHCS Coordinators Meeting
Nov 4-VAW Staff Meeting
Nov 7- Chu Rahikuts Brave Women Group
Nov 8-Six Nations Glow Walk Wrap Up Meeting
Nov 14-DVPI Conference Call
Nov 18-Open Enrollment
Nov 19-FVPSA Region 6 & 9 Planning Call for FVPSA Conference
Nov 22-Christmas Planning Meeting with Executive Director
Nov 26-Sexual Assault Response Team Meeting at Otoe Missouria Tribe
Nov 27- PN Staff Meeting
Dec 2-DHCS Coordinators Meeting
Dec 2-Six Nations Meeting to Plan for Human Trafficking Awareness Event
Dec 3-VAW Staff Meeting
Dec 3--DVPI Conference Call
Dec 3- Chu Rahikuts Brave Women Group
Dec 12- DVPI Conference Call
Dec 13-NAAV Annual Business and Membership Meeting
Dec 17-Sexual Assault Response Team Meeting at Otoe-Missouria Tribe
Dec 19- Six Nations Planning Meeting Human Trafficking Event at Kaw Nation
Dec 19-Meeting with DHCS Director
V. Events
Pawnee Nation Divisions Report
Page 63 of 100
Fourth Quarter 2019
Ti-Hirasa Domestic Violence Program
Quarterly Report to the Pawnee Business Council
4th Quarter - 2019
Oct 4-Domestic Violence Awareness Purple Day
Oct 5-Pioneer Day Awareness Booth in Cleveland
Oct 14-Employee Fun Day
Oct 18-Intertribal Fun Day
Oct 19- Hosted Six Nations Glow the Distance Domestic Violence Awareness Walk
Oct 24-Southern Oaks Fall Festival
Oct 26-Pawnee Nation Fall Festival
Oct 31-Pawnee Nation Learning Center and Head Start Trick or Treat
Nov 6-Diabetes Poker Run
Nov 13-Northeast Region State and Tribal Victims Roundtable in Bartlesville
Nov 11-19-Pawnee County Tree of Honor Victim Ornament Decorating
Nov 14-Pawnee Nation World Diabetes Day Luncheon
Nov 15-Rock Your Heritage Shirt Walk
Nov 22-Pawnee Nation Employee Thanksgiving Dinner
Dec 5-Pawnee County Tree of Honor and Remembrance Ceremony
Dec 20-Pawnee Nation Employee Christmas Dinner
Dec 31-DHCS Christmas Luncheon
VI. Travel and Training
Oct 1- 5-Annual NAAV Day of Unity – Hosted by Absentee Shawnee (Advocate and
Prevention Specialist)
Nov 5-“Investigating and Prosecuting Sex Trafficking Cases in Tribal Communities”
Webinar (Prevention Specialist)
Nov 19-MMIP Interim Study, Oklahoma State Capital (Advocate and Prevention
Specialist)
Dec 10-SANE/SART Webinar (Prevention Specialist)
VI.
Financial Reporting
We have not had any problems with availability of funds from our funding source.
We are actually needing to spend more of our funding. The Ti-Hirasa Domestic
Violence Program financial status is reflected in special reports prepared by Pawnee
Nation Finance Department and Grants & Contracts Office.
VI.
Future Plans
1) Human Trafficking Awareness Training, hosted by 6 Nations, to be held at Osage
Nation Casino in Ponca City, OK-Jan 25
2) Hosting a Teen Dating Violence Awareness Dance-Feb
3) Initiate Coordinated Community Response Team-Feb
4) Outreach/education/prevention activities such as Elder Abuse and Strangulation
Pawnee Nation Divisions Report
Page 64 of 100
Fourth Quarter 2019
Pawnee Nation Substance Abuse Program/
Methamphetamine and Suicide Prevention Initiative/
Tribal Opioid Response
Quarterly Report to the Pawnee Business Council
4th Quarterly-2019
I.
Program/Office/Project Name: Pawnee Nation Substance Abuse Program
(SAP)/Methamphetamine and Suicide Prevention Initiative (MSPI)/Tribal Opioid
Response (TOR)
SAP’s Scope of Work is to provide a community- based prevention service which
includes the identification of persons at risk for developing problems related to
the use/abuse which will offer a variety of services and use a range of prevention
and treatment approaches. Services provided to individuals and/or groups
include referral to primary residential programs that emphasize improved selfimage, value, and attitude clarification, decision making, and recognition of the
physical and emotional effects of alcohol and substance abuse and constructive
processes for dealing with stress.
MSPI’s scope of work is to service Native American youth (8 -24 years of age)
and family members who reside in the Pawnee Nation service area, providing
prevention and intervention for methamphetamine and suicide ideation through
cultural and health activities.
The TOR grant adds an additional approach to our focused prevention outreach
to reduce potential opioid misuse/abuse in our community through cultural and
health activities.
II.
Executive Summary:
This quarter was focused on clientele as far as individual sessions and transports
to and from detox and in-patient treatment, probation officers, court
appearances, lawyer appointments, and prevention activities with clients and the
community.
The TOR Prevention Specialist left at the end of October so the DHCS Director
has been finishing up the required reporting for SAMSHA-TOR. TOR was able to
receive supplemental amount of $41,615.
MSPI worked with the DHCS Director and Tribal Planner on the Tribal Behavioral
Health “Native Connections” Grant; submitted on December 10.
III.
Quarterly Goals and Objectives:
SAP Goal: To reduce and/or eliminate the effects of substance abuse problems
among our tribal members as well as our community.
Objective 1: To raise awareness in the community regarding substance
use/abuse and provide resources to the community and program clients.
Pawnee Nation Divisions Report
Page 65 of 100
Fourth Quarter 2019
Pawnee Nation Substance Abuse Program/
Methamphetamine and Suicide Prevention Initiative/
Tribal Opioid Response
Quarterly Report to the Pawnee Business Council
4th Quarterly-2019
Activity 1: SAP holds regular group meetings every Wednesday at 7:00 p.m. at
the SAP office.
Outcome 1: Over the past three months, (83) people attended meetings.
Activity 2: The program staff transported clients to different facilities for inpatient
treatment, detox, and/or suicide ideation. These clients that were transported
either entered extended inpatient treatment or follow up care for outpatient with
IHS Behavioral Health and or Pawnee Nation SAP.
Outcome 2: This quarter, (15) transports were conducted-(5) to court and
attorney appointments, (0) for suicidal ideation, (3) to detox, (6) for treatment,
and (1) to a doctor’s appointment. Thirteen (13) clients were seen for individual
counseling.
Activity 3: SAP maintains the Fitness Center, which meets the wellness
component of the program.
Outcome 3: This quarter, (474) people utilized the Fitness Center.
Activity 4: SAP/MSPI participated in the CHR Breast Cancer walk on October 17.
Outcome 4: Approximately (33) participated in the walk.
Activity 5: SAP/MSPI/TOR participated in 6 Nations Domestic Violence
Awareness Event on October 19.
Outcome 5: (322) participated in the event.
Activity 6: In honor of October being Alcohol and Drug Awareness Month, Red
Ribbon bags filled with prevention material were distributed to the youth on
October 21.
Outcome 6: A total of (722) bags were distributed to all (3) Pawnee Public
Schools, Pawnee Nation Day Care, and Pawnee Head Start.
Activity 7: MSPI created a Suicide Awareness Sign Campaign that bordered the
Pawnee Middle and High School on October 22.
Outcome 7: A total of (13) signs and (2) banners were placed outside of both
schools. Each displayed suicide prevention messages for students, staff and
community members to read.
Activity 8: In collaboration with Pawnee Elementary School, SAP/MSPI/TOR
sponsored a Red Ribbon Walk on October 23.
Outcome 8: (312) participated in the event including students, teachers, law
enforcement, parents, and PN employees.
Pawnee Nation Divisions Report
Page 66 of 100
Fourth Quarter 2019
Pawnee Nation Substance Abuse Program/
Methamphetamine and Suicide Prevention Initiative/
Tribal Opioid Response
Quarterly Report to the Pawnee Business Council
4th Quarterly-2019
Activity 9: SAP/MSPI/TOR participated in the Fall Festival on October 26.
Outcome 9: Approximately (300) participants were present.
Activity 10: SAP/MSPI assisted the Diabetes Program with the Poker Run/
Walk for the PN employees to encourage physical activity for Diabetes
Awareness Month on November 6.
Outcome 10: (16) employees participated.
Activity 11: SAP/MSPI attended the World Diabetes Day Employees Luncheon on
November 14.
Outcome 11: (45) total employees participated.
Activity 12: SAP provided hams and turkeys for clients/families for Thanksgiving.
Outcome 12: (15) hams and (15) turkeys were delivered to clients/families.
Activity 13: SAP/MSPI in collaboration with the CHR/HE and Diabetes Programs,
shall be known as the Wellness Program Committee, provides Fitness Class,
Zumba, Yoga, and RIPPED.
Outcome 13: The total Fitness class participants was (50) which includes RIPPED
(41) on Mondays, Yoga (91) held on Tuesdays and Zumba (19) that is held on
Wednesdays. The classes are reoccurring participant average over (3) months.
IV.
Meetings and Tribal/DHCS Events:
October:
3-Fall Festival meeting
7-DHCS Coordinator’s meeting
7-SAP/MSPI/TOR Staff meeting
14-Employee Fun Day
21-Pawnee County Healthy Coalition meeting
21- Meeting with Fitness Center Attendant; then DHCS Director, and Executive
Director on Fitness Center complaint
30-PHS Wellness, Health, & Safety Committee meeting
30-Tribal Behavioral Health Grant Meeting
31-Pawnee Nation Staff meeting
31-DHCS Halloween Potluck
November:
4-DHCS Coordinator’s meeting
4-SAP/MSPI staff meeting
8-MSPI conference call
Pawnee Nation Divisions Report
Page 67 of 100
Fourth Quarter 2019
Pawnee Nation Substance Abuse Program/
Methamphetamine and Suicide Prevention Initiative/
Tribal Opioid Response
Quarterly Report to the Pawnee Business Council
4th Quarterly-2019
12-Tribal Behavioral Health Grant Meeting with DHCS Director & Tribal Planner
13- Treatment Facility Meeting
15-Rock Your Heritage Day Shirt and Walk
18-Open Enrollment
19- Tribal Behavioral Health Grant Meeting with DHCS Director
26- Tribal Behavioral Health Grant Meeting with DHCS Director & Tribal Planner
27-Pawnee Nation Staff meeting
December:
2-DHCS Coordinator’s meeting
2-SAP/MSPI staff meeting
17-DHCS Wellness Committee meeting
19-MSPI conference call
20-Pawnee Nation Christmas Potluck and Staff Meeting
26-Meeting with Amy Romero-SAMSHA
31-DHCS Christmas/New Year’s Eve Breakfast Brunch
V. Travel and Training
Oct 4-5-ODAPCA Conference
VI. Financial Reporting:
The Pawnee Nation SAP/MSPI/TOR program financial status is reflected in special
reports prepared by Pawnee Nation Finance Department and Grants & Contracts
Office. The Pawnee Nation Fitness Center is now a sub account within the SAP
Program Budget.
VII. Future Plans:
Pawnee Nation Weight Loss Challenge
QPR Training for the Pawnee Community
Prevention Speaker for PHS students
Chaperone Title VI-Indian Education Valentine’s Day Dance
Planning Meetings for Spring Break Camp, Native American Youth Language
Competition, Oklahoma High School Native American All-Star Singing and Dancing,
and After Prom Party
Pawnee Nation Divisions Report
Page 68 of 100
Fourth Quarter 2019
Title VI Program
Quarterly Report to the Pawnee Business Council
4th Quarter-2019
I.
Title VI Program Elderly Meals
Title VI Elderly Meals Program receives three federal grants (Part-A Senior
Nutritional Meals/Supportive Services, Part-C Caregiver Outreach Program (Support
Services to homebound and caregivers), and the Nutrition Services Incentive
Program) to promote the delivery of supportive and nutritional services for Native
American Elders. The Administration on Aging Title VI primary purposes of
Nutrition services are:
• To reduce hunger and food insecurity;
• To promote socialization of older individuals; and
nutrition and other disease prevention and health promotion services to delay the
onset of adverse health conditions resulting from poor nutritional health or sedentary
behavior.
II.
Executive Summary:
The Title VI Coordinator left the program in November, and the new Title
Coordinator (formerly the Head Cook) began in December. The DHCS Director and
Advisory Board President have helped with the program to run smoothly. With that
said, the program needs to a full-time cook and a part-time or full-time caregiver. The
Title VI Application was successfully submitted in November. The program has (2)
holidays meals for the elders and went to Otoe-Missouria for one of their holiday
meals. The Pawnee Elders Advisory Board continued to meet monthly and had
several fundraisers this quarter. The board also arranged an elder’s luncheon at
Howlers.
III.
Quarterly Goals and Objectives
To reduce hunger and food insecurity: A total of 1,468 (1,827 last quarter) congregate
meals was served for this quarter.
Month
Elder Center
I.H.S.
Total
October
399
175
574
November
304
139
443
December
349
112
451
*The Title VI Senior Program projected to provide up to (52) home-delivered meals per day as noted in the
proposal which is (16) days per month, and (12) months per year to eligible participants age sixty (60) and
older or married to an elder spouse. This is equivalent to ten thousand (10,000) home delivered meals
served per year.
A total of 1,453 (1,468 last quarter) homebound meals were served this quarter.
Month
Homebound
October
567
November
476
December
410
Pawnee Nation Divisions Report
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Fourth Quarter 2019
Title VI Program
Quarterly Report to the Pawnee Business Council
4th Quarter-2019
*The total fourth quarter meals served for congregate and homebound meals combined is 2,921 compared to
3,484 third quarter, 3,332 second quarter 2019 and 2,946 first quarter 2019’s meals and 2,850 in fourth
quarter 2018.
In addition to meals prepared by the Elder Center, staff arranged for Elders to go the
Food Bank twice a month with other Elders “Helping Hands” and staff taking others
without transportation. There was (2) riders and (13) elders/homebound who received
deliveries twice a month for (3) months.
To promote socialization of older individuals: Our Fridays are free for visitations and
shopping trips for the Elders.
Overall Conclusions (based on annual report request for stats):
Volunteers (plus 3 TERO)
10
Unduplicated number (Congregate)
174
Unduplicated number (Homebound)
42
Unduplicated number (receiving services)
50
Nutritional Education
412
Nutritional Counseling
7
Unduplicated # receiving Support Services
21
Information Referral
3
Outreach (meds, errands, remind appointments)
9
Case Management
1
Transportation
550
Legal Assistance
4
Homemaker Service
2
Home Health Aid Service
1
Chores
120
Visiting*
14
*All homebound are visited daily by Van Driver when meals are delivered. (7 were
detailed health checks by driver and 7 were by I.H.S. referral).
Telephoning
88
Family Support
2
Health Promotion & Wellness
54
Caregiving support info about available services
2
Assistance in gaining access to available services
15
Individual Counseling
9
Support Groups (Care Giving, Elders Raising Children)
10
Caregiving Training
2
Lending Closet
2
Other (Shopping, Food Bank)
92
Respite
71
Pawnee Nation Divisions Report
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Fourth Quarter 2019
Title VI Program
Quarterly Report to the Pawnee Business Council
4th Quarter-2019
To promote health and well-being by assisting older individuals to gain access to
nutrition and other disease prevention and health promotion services to delay the
onset of adverse health conditions resulting from poor nutritional health or sedentary
behavior.
All Homebound intakes are conducted by Pawnee Indian Health Center-Public Health
Nurses and turned into the Elder Center (Partnership Background): In 2011, the Public
Health Nursing Department established a partnership with the Pawnee Nation Title VI
Program and with each year the relationship has become more efficient in addressing
homebound needs. The purpose of the tribal program is to provide nutritious meals to
the elderly (age 60 and older or married to an elder age spouse) who meet the
requirements of the Title VI Homebound meals program the PHNs review homebound
meds list and makes dietary recommendations for our cooking staff. To qualify for the
home delivered meals program, individuals must be unable to walk under their own
power, unless recovering from a short-term illness or surgery. They must be disabled
and unable to stand for long periods of time to cook meals and/or clean dishes. The
PHN Department assists with this program to provide the following:
1. Nutritional assessment
2. Health and functional assessment
3. Behavioral Health assessment
4. Home/environmental/safety evaluation
5. Case management needs
The PHNs also assist patients navigate the Pawnee Indian Health Center services
including, establishing care for health services, home health and hospice coordination,
wound care, follow up appointment referrals, appeals, and diabetic follow up
appointments. Additionally, the PHNs provide flu shots and present health
information at the Pawnee Nation Elder Center. Monthly IHS newsletters are posted.
IV.
Meetings and Tribal/DHCS Events
10/03, 11/04- Seed Preservation Planning Meeting
10/07, 11/04 12/2-DHCS Coordinators Meetings
10/11, 12/13-Title VI Advisory Board Bingo Night
10/14-Employee Fun Day
10/24, 11/21-Title VI Advisory Board Meeting
10/24-Southern Oaks Halloween Carnival
10/31-DHCS Halloween Potluck
10/31, 11/27, 12/20-Employee Staff Meeting
11/13-Title VI Application Webinar
11/15-Title VI Coordinator Going-Away Party
11/18-Open Enrollment
11/22-Meeting with Executive Director on Christmas activities
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Fourth Quarter 2019
Title VI Program
Quarterly Report to the Pawnee Business Council
4th Quarter-2019
11/22-Employee Thanksgiving Potluck
12/4-Advisory Board took elders to Howlers for lunch
12/11-Title VI Coordinator Interviews
12/18-PBC and Elders Christmas Party
12/19-Travel to Otoe-Missouria Title VI Christmas Dinner
12/20-Employee Christmas Potluck
12/31-DHCS Christmas/New Year’s Eve Breakfast Brunch
V.
Travel and Training
N/A
VI.
Financial Reporting
The Title VI Program financial status is reflected in special reports prepared by
Pawnee Nation Finance Department and Grants & Contracts Office. The Division
Director is working with the Budget Committee to find additional tribal funding for
the program.
VII.
Future Program Plans:
To plan a more nutritious menu.
Clean and organize the building including the kitchen pantry, refrigerator, and freezer.
Update transportation vehicle with a handicap wheelchair lift.
Purchase back porch furniture for elders.
Develop policies for Food Bank night.
Update homebound list with assistance from Pawnee Indian Health Center.
Organize visitations with residents of Southern Oaks as well as shopping trips to
Stillwater.
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Fourth Quarter 2019
Pawnee Nation Law Enforcement
Quarterly Report to the Pawnee Business Council
4th Quarter - 2019
I.
Pawnee Nation Police Department.
The Pawnee Nation Police Department provides coverage for the Pawnee Nation
Jurisdictional area with twenty-four (24) hours -seven (7) days a week continual
law and order in providing for the safety and wellbeing not only for our tribal
members but also for the general public. Officers are trained to be on-call for
other officers who may be on leave, this guarantees that we maintain coverage
for all calls. Officers continue to provide routinely daytime and nighttime patrols
of rural tribal member residences which also includes a few residences within
the city of Pawnee that are held in trust status. Patrol areas includes the
jurisdictional boundaries of Pawnee, Payne and Kay Counties. This also includes
the Pawnee Nation land located south of the Chilocco facility. Law Enforcement
staff includes: Chief of Police David Kanuho, Assistant Chief of Police Harold
(Gene) Howell, Police Officer Donna Hogan, Police Officer Brandon (B.J.) Novotny,
Officer Michael (Cory) Jimboy and Administration Assistant/Dispatcher Courtney
Turner.
II.
Executive Summary:
During this three-month period, officers traveled a total of 21,018 miles during
their routine patrols. Officers recorded 2,210 on-duty hours for this quarter.
Patrols are made daily and nightly of the North, West and South Indian
cemeteries. The department also continues to receive motorists assists calls
which include jumping dead batteries or offering rides for stranded motorist.
With the closing of the 2019 year, our police department has seen a high
increase in criminal activity occurring within the jurisdiction of the Pawnee
Nation. Once again, the large majority of calls have came from the Stonewolf
Casino. This is due to a high patron traffic from the turnpike as well as rural
small town individuals dealing in drug activity. With the majority of suspects in
these crimes being non-Indian, our department has asked for assistance from
the Pawnee County Sheriffs Department to assist in patrolling Stonewolf Casino.
We are not giving up our sovereignty, but due to tribal officers are not allowed to
arrest non-Indians of Indian land, this allows County Deputies to arrest these
offenders. This also gives the public a sense of added security and provides for
the safety of guest at our casino.
On October 23, Chief of Police assisted the Pawnee Nation Substance Abuse
Program again this year for another Red Ribbon Walk downtown with all the
Pawnee Elementary students participating. This event has been always been a
favorite event for the young students and allowing them to express their
contribution in preventing drug abuse.
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Fourth Quarter 2019
Pawnee Nation Law Enforcement
Quarterly Report to the Pawnee Business Council
4th Quarter - 2019
On November 25, all officers of the Pawnee Nation Police Department had their
bi-annual firearms qualification. This is a requirement of the Bureau of Indian
Affairs under the Law Enforcement Contract and all officers must quality at least
with a minimum score of 240 out of 300 with their duty pistols and at least a
minimum of 80% out of a 100% with their shotguns.
III.
Quarterly Goals and Objectives
The Chief of Police will maintain statistics on the number and type of
incidents, arrest and their results, that require police assistance.
- During this quarter, Officers responded to and/or detected the following
offenses committed within the Pawnee Nation jurisdiction: three (3)
Counterfeits, one (1) Disorderly Conduct, four (4) Dangerous Drug
Offenses, two (2) Trespassing, one (1) Larceny, two (2) Thefts, two (2)
Intoxications, one (1) Possession of Stolen Property, one (1)
Embezzlement.
-There were three (3) arrest made for this quarter.
- Officers have also responded to the following non-enforcement calls:
Five (5) Assistance to Sick or Injured, (2) Court Process Services, thirtyeight (38) Public/Community Services, three (3) Traffic Warnings, and
thirty-four (34) Assistance to Citizens.
-There was one (1) reported accident that occurred within the Pawnee
Nation Jurisdiction.
-There was six (6) reported patrols of the Chilocco area. The Pawnee
Nation only has pastureland located to the south of the Chilocco facility
but as part of our contract agreement, this area is a requirement for being
patrolled.
Assistance provided to the tribal members, and to the local law
enforcement agencies which include: City of Pawnee Police Department,
City of Yale Police Department, Pawnee County Sheriff’s Department,
other Tribal Law Enforcement Agencies, and other Pawnee Nation
Program services.
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Fourth Quarter 2019
Pawnee Nation Law Enforcement
Quarterly Report to the Pawnee Business Council
4th Quarter - 2019
- During this quarter, Officers assisted with the local Law Enforcement
Agencies a total of forty-two (42) times. Pawnee Nation Officers have
assisted the local state Law Enforcement departments with providing
back-up on unsafe calls and for traffic control during major accidents.
-During this quarter, our department registered two-(2) sex offenders
living within the jurisdictional boundaries of the Pawnee Nation.
-Other services our department has provided for the public includes
preforming one (1) fingerprint (for the local public school system, foster
parent applications and for IHS employees), and one (1) notary. No
drug testing stats have been recorded for this quarter.
Law Enforcement Officers continue to provide monthly criminal and drug
activity reports which are recorded and forwarded to the Bureau of Indian
Affairs – Office of Justice Services.
- All statistics are gathered during each month by the Chief of Police and
the Admin. Asst. and are submitted to the BIA - OJS. These reports are
part of the requirements from the funding agency. This also includes drug
activity reports.
IV.
Travel and Training
On October 24, Officer Cory Jimboy attended a one day “Sex Trafficking in
Oklahoma: An Overview for Tribal Gaming Personnel and Law Enforcement”
course held at the CLEET Training Center in Ada, OK.
On October 29, Asst. Chief Gene Howell attended a one day “Glock Armorer’s
Course” held in Glenpool, OK.
On November 11-15, Asst. Gene Howell attended a one week “Southeastern
Homicide Investigators Association” Conference held in Norfork, VA.
V.
Financial Reporting
Monthly Revenue & Expenditure Reports and Expenditure Journals prepared by
the tribe’s Finance department are submitted to the LE department in a timely
manner. These figures are compared to the financial figures that the
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Fourth Quarter 2019
Pawnee Nation Law Enforcement
Quarterly Report to the Pawnee Business Council
4th Quarter - 2019
Administrative Assistant, Courtney, monitors very closely through an up to date
cuff account system.
Future Plans
In efforts to provide a safe and enjoyable environment at the tribe’s Casino
facilities, we will continue to monitor criminal activity involving drugs and will
continue to work with the Pawnee County Sheriffs Department for assistance.
This ends the Quarterly Report for October, November and December 2019.
Respectfully Submitted,
David Kanuho, Chief of Police
Pawnee Nation Divisions Report
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Fourth Quarter 2019
Division of Natural Resources and Safety
Quarterly Report- 4th, 2019
October, November, and December 2019
I.
Division Overview
The Pawnee Nation Division of Natural Resources and Safety was established and implemented in 2010.
It consists of four Departments:
Department of Environmental Conservation and Safety,
Department of Transportation and Safety,
Department of Fire and Rescue, and
Department of Emergency Management.
Although each Department within the Division has its own primary mission and service objectives, each
Department shares many common interests and supporting services concerning natural resources and
safety. Examples include NEPA compliance challenges, federal regulatory compliance, Tribal regulatory
compliance, disaster response and recovery efforts, FEMA mitigation re-imbursement projects,
conservation of life and property activities, easement agreements, trespass issues, zoning issues, protection
of human health and environment, and maintaining effective emergency planning and response
capabilities. Each Department is operating with limited staffing while challenged with maintaining
comprehensive services to the citizens. Placing these Departments under a common Division enables
direct collaboration among the Management and staff which has resulted in ongoing efficient and effective
services while having the limited staffing resources.
II.
Division Reports
The Division of Natural Resources and Safety (DNRS) continues to develop its objectives through the
ongoing collaboration among its Departments. Each Department continues to identify their objectives
and achieving their goals as resources and priorities allow. The Director is continuing to work with the
DNRS Department Managers to identify critical services, staffing, and associated funding needs.
Department of Environmental Conservation and Safety (DECS)
This reporting period is the first fiscal quarter of federal assistance agreements with USEPA for the DECS.
The DECS initiated its federal obligations under the FY20 projects beginning October 1, 2019. Activities
under the federal agreements include water quality investigations and monitoring, Federal permit
certifications (Sections 401 and 404), oil and gas inspections, hazardous spill response, emergency
planning, environmental management planning, wetland management plan development, non-point source
pollution prevention management, and requesting additional funding for special investigations. Nonfederal activities include facility inspections and issuances of permits under the FDA Food Inspections
Codes, review and issuance of oil and gas permits, and continues its enforcement of the Pawnee Nation
Energy Resource Protection Act (Title XIII). The DECS has issued approx. $20,000 in energy related
permits as authorized under the Act under the reporting period. The DECS is working with USDA on the
Pawnee Nation’s Industrial Hemp production initiatives and trying to acquire authorization to implement
the program. The DECS must maintain an approved EPA/Tribal Environmental Management Plan which
provides objectives of both Tribal and Federal priorities. The DECS staff continues to be challenged with
capacity development and the implementation of adopted Codes (International Codes: Fire, Building,
Pawnee Nation Divisions Report
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Fourth Quarter 2019
Mechanical, Energy, Plumbing, and FDA Food Code), Pawnee Nations Natural Resource Protection laws
(Title 11 and Title 12 of the Pawnee Nation Law and Order Code) and implementing environmental
regulations.
The staff continues to work with contracted inspectors, EPA, BIA, and IHS/OEH personnel for conducting
needed facility inspections and issuances of permits. The DECS Inspector and Rangers have been
providing facility inspections and utilizing the NOV process for its enforcement (Civil and Criminal). The
new enforcement process has continued to work well resulting in defendants paying prescribed penalties
and directed corrective actions.
Federal Assistance for the FY2020 project period includes the FY 20 GAP, WPC, and NPS proposals.
The Pawnee Nation is the only Tribe in Oklahoma to receive additional funding under its “Treatment As
State” regulatory certifications for water quality. USEPA’s Multipurpose Assistance funding will enable
the DECS to acquire equipment and supplies needed to enhance existing investigative capabilities. The
DECS will acquire the (Geophex GEM-2 Sensor system for brine source identification,
the
RaPIDASSAY pesticide analyzer for Pawnee Nation Pesticide program development, and sampling and
testing supplies for eDNA monitoring assessment of water quality to identify the absence or presence of
benthic macro invertebrate indicator species to assist in determining its water quality. The DECS received
approval of additional USEPA funding to assist in three investigations. The its proposed budgets from
the Budget Committee. The DECS has received invitation to apply for additional; EPA funds to enhance
its priories and investigations.
The Pawnee Nation (DECS) acquired 319 and 404 certification authorities along with Tribal Water
Quality Standards authorization in 2005. These authorizations are granted through the US Clean Water
Act and enables the Pawnee Nation to establish its water quality standards, certify (review, approve,
disapprove) all federal permits for wastewater discharges and stream bank disturbances within Pawnee
Nation, and enables the Pawnee Nation to receive an allocation for addressing Non-Point Source Pollution
issues within the Pawnee Nation. The Pawnee Nation is the only Nation in Oklahoma to acquire 303
(Water Quality Standards), and 404 (Certifications) program authorization. The DECS staff has provided
review of and submitted conditions for 404 certifications as issued by the Federal Government (US Army
Corp. of Engineers and USEPA) within Pawnee Nation. The DECS staff is continuing its compliance
monitoring of approx. 23 streams and lakes within the Pawnee Nation to assure water quality supports
their designated uses.
Environmental Regulatory Commission (ERC) had no activities under the reporting period.
Department of Transportation and Safety Department of Transportation and Safety (PNDOTS) staff have
continued to work on its construction projects and road maintenance projects under the reporting period.
PNDOTS reviewed easement applications for ODOT and Oil & Gas Operation projects;
PNDOTS worked on adding all Pawnee Nation jurisdiction roadways on National Tribal Transportation
Facility Inventory Database;
Activities include:
DOTS staff working on expanding Pawnee Nation roadway database.
DOTS staff working on Pawnee Nation Enhancement & Safety Projects
o 1st Street Project – GMP #1 -sewer line - completed
GMP#2 – lights - completed
GMP#3 – roadway - completed
GMP#4 – Entrance signs - completed
Pawnee Nation Divisions Report
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Fourth Quarter 2019
Working on GMP#5 – signalization of Hwy 18/64
o Morris Rd project – GMP#1
95% complete; waiting on BNSF Railroad to finalize connection
GMP#2 – Lights; wire and pedestals – completed
GMP #3 – Fog seal Morris to Beck Dr - completed
o Catlett Rd project – GMP#1
Lights- completed
o Fog Seal Project – GMP#1
All tribal complex roads- completed
o 18/64 GMP#1
Fog Seal from Morris Rd to Highway 18/64 - completed
o GMP#2 – Entrance signs- completed
o Directional Signs GMP #1 - completed
4 – 10’ signs placed around the complex - completed
DOTS staff working on ROW applications.
DOTS staff working on FEMA Flooding Projects
DOTS working on end of the year reports
DOTS staff continues fleet management oversight
Department of Fire and Rescue
The Emergency Services Coordinator has been tasked with providing needed Fire Fighting Training,
CPR/AED training, assisting with fire inspections, assisting with NIMS training, developing EOC&EM
exercises, developing Fire Grants, coordinating and participating in fire prevention activities, reporting
fire activities to the FSA, maintaining all equipment and apparatus in a “ready” condition, and responding
to calls as dispatched.
The ESC has acquired needed Fire Inspectors Training and NIMS training under the reporting period. The
ESC completed his probationary period under the reporting period and has been retained for continued
services to the Pawnee Nation.
The DFR is continuing to have problem retaining its new firefighters. Qualifications for Pawnee Nation
firefighters include Fire Fighter I certification accredited by the International Fire Service Accreditation
Congress (approx. 140 hrs. training), Emergency Medical Responder certification accredited by the
National EMS registry or Oklahoma EMS Registry (approx. 60 hrs.), and Hazmat Operations or Tech.
(IFSAC) (approx. 96 hrs.). Once in initial training is completed, the Firefighter will require approx. 56
hrs. of in-service training to maintain certification as a Pawnee Nation Firefighter. The DNRS Director
is looking at options to encourage continued service retention. A minimum of 56 hours in- service training
is required to maintain skills and certifications as a fire fighter/EMS responder. This is in addition to
dispatches and new training initiatives. State side fire departments offer retirement compensation for its
volunteers. Pawnee Nation provides no benefits or compensation to its responders. In the past, Pawnee
Nation has enabled employees to participate in training/response on “admin leave” status. This assures no
lost wages but does not address lack of compensation for the additional responsibilities, including
maintaining of in-service training requirements, 24/7 response coverage, elevated risks of injury or life,
or the compensation for non-employee responders. The DFR issues responders an annual honorarium of
up to $1,200 to compensate for these needed services to the Pawnee Nation.
Department of Emergency Management
Pawnee Nation Divisions Report
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Fourth Quarter 2019
The Department of Emergency Management (DEM) is currently funded as part of the DFR and DEM.
The DEM participated in flood recovery activities as was reported in the previous reporting period. The
ESC conducted a site inspection at the Dannebrog, NB property. ESC is continuing to work with state
officials (Oklahoma and Nebraska) and FEMA on recovery efforts for property damages. The Pawnee
Nation incurred approximately $203,000 in property damages and emergency services. The assessments
have been turned over to FEMA representatives.
Tribal Emergency Response Committee (TERC)
The TERC has not met during the reporting period.
Pawnee Nation Divisions Report
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Fourth Quarter 2019
Planning Division
Quarterly Report to the Pawnee Business Council
4th Quarter
October-December 2019
I.
Planning Division:
Planning Division consist of the planning department, ICDBG, and Grants and
Contracts. The planning department is responsible of bringing new ideas to the table and
collaborating with other departments to increase services to the tribe & tribal members.
The Planning Director is incorporated in the development of the tribe organization. The
Planning Director works side by side with Pawnee Business Council and all the other
Divisions. The Planning Director uses the Nation’s strategic plan to increase productivity
and organizes the overall structure of the Tribe’s vision. ICDBG is utilizing grants to
better serve the community. They play a big role in developing various projects which
include: decent housing, suitable living environment, and economic opportunities. Grants
and Contract major goal is to ensure that the federal and non-federal grants are
completed. GC makes sure that the grants are constructed to their full potential and that
they meet the budget requirements to minimize the risk of losing funding. Also, they
analyze opportunities to increase funding from federal contract and see if there are
opportunities within the tribe to take advantage to increase serves.
II.
Executive Summary
The Planning Division has been working on several projects throughout the 4th
quarter. Since the ending of the grant funding cycle of the Treatment Facility grant, we
spent a lot of time networking with people and promoting our project. We went to
University of Oklahoma, Oklahoma State University, Parkside, and met with other
consultants to promote our efforts and to gather additional information/support in our
project. Now, this is a complex project because we are looking for construction capital
and we know that this is a need for the community. We are going to continue pushing
forward and seeing where this lead us. In the meantime, we are looking for alternative
methods to address our needs. We were able to go after a SAMSHA grant that will extend
our services and give us the ability to address suicide in our community. In addition, this
grant will supplement the SAP program and create the first ever “Task Force” in our
community.
During the 4th quarter, we change our approach in conducting our CEDS meeting.
We decided to open it up to more stakeholders throughout the county which will increase
our participation rate and provide a diverse perspective that will strengthen our
partnerships altogether. As we finish conducting our 3rd meeting in December, our team
has been spending time writing up the plan. Once we develop our rough draft, we will
have another meeting next quarter.
This quarter we worked with several Departments and Divisions in planning for
goals and objectives that we would like to accomplish. We are researching methods that
Pawnee Nation Divisions Report
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Fourth Quarter 2019
Planning Division
Quarterly Report to the Pawnee Business Council
4th Quarter
October-December 2019
will help us utilize the big pasture. There are several steps that need to be taken before we
put livestock out in the big pasture. We need to do couple more burns (which we did see
that this quarter) and we need to develop a “fence line” plan. This will illustrate the
perimeter around the big pasture and the best method to manager the herd. In the
meantime, we are looking at funding that will assist our efforts and work with Property
to make sure that we have the time and personal to accomplish these goals.
We have started pre-planning for the greenhouse project and the new ICDBG
grant in 2020. We are working with our consultant to review and accomplish what we can
at this time. We are still at the early stages, but I want to make sure that we cover all the
things we need to before we start construction. Also, we are working on developing a job
description for a “Greenhouse Manager”. This is a critical part in the development phase
because they would be the expert to make sure that we develop a sufficient facility and
that we make sure that the greenhouse is sustainable and profitable. We did send off
samples of our water from the wells to be tested. The information that was gathered
showed no signs of concern and with the water infrastructure in place showed that the
water can be manageable and didn’t show concerns of the longevity of the maintenance of
the equipment. We had several meetings with NRCS and Transportation. We talked as a
team to go after the new ICDBG grant to extend the transportation/fire station. This will
extend their bays, office/training areas and expand their parking lot.
Previously in the last quarter, we were busy writing grants for CRD. We were
informed that we received a grant for $100K that will resurrect the sustainability of
CRD. I had several meetings with the CRD’s Director to discuss the goals and objectives
of the grant and the needed information to move forward. I wanted to make sure that he
could ask any question to ensure that this will be an easy transition.
Lastly, the Planning Office conducted and/or participated in several community
wide meetings. This will help us build a richer relationship and enhance our ability to
share resources that can increase productivity and strengthen collaboration between the
Nation, The City, and the County. In addition, we are heavily involved with other
Division, Department, and PBC on developing plans and providing suggestions that will
enhance the progress throughout the Nation.
III.
Quarterly Goals and Objectives:
Planning Directors goals and objectives and new insight that we want to accomplish.
a. Description on Activities Conducted
i. Partaken in PBC, Budget Committee, Proposal Review, Directors,
Executive, PBC Strategic Planning, and Staff, Organizational Chart
Meetings
ii. Conducted monthly meetings:
1. Behavioral Health Treatment Facility
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Fourth Quarter 2019
Planning Division
Quarterly Report to the Pawnee Business Council
4th Quarter
October-December 2019
iii. Started Seed Preservation Meeting to move PSPP to develop an LLC
iv. Chris, Reva, and others went to the Daycare to start the planning for
the kitchen renovations
v. Conducted a meeting on the projects outside Pawnee Nation to develop
a format that would enhance ICDBG to manage more project that
happen throughout the tribe, TDC, and BIA.
vi. Went to OSU as a guest speaker to speak at the ENACTUS
(Community of Student Leaders committed to global entrepreneurial
projects) about Pawnee Nation and creating a business/LLC under
tribal law and select some students as interns to develop some business
and marketing plans for Pawnee Nation
vii. Spoke at the Pawnee County Health Coalition about our Behavioral
Clinic
viii. Conducted a meeting with OSU about the Behavioral Facility to
possibly draw interest and possible funding opportunities
ix. Conducted a meeting with Steve Bond to begin pre-planning meeting
for the greenhouse
x. Partaken in the Audit exit interview
xi. Conducted meeting with Herb to update him about the new Shakopee
grant and highlight the goals and objectives that is required. Had
another meeting with him about developing a cultural survey
xii. Participated in the 1st street ribbon cutting
xiii. Partaken in a meeting with Jimmy & Monty, and a local rancher on
getting information about starting up a livestock operation to start
putting the big pasture to use
xiv. Conducted several meetings with SAP & Tiffany to go after the “Native
Connection” grant to address suicide and substance abuse which could
lead to the first Task Force in our County
xv. Met with OSU personal about the Treatment Facility. They were
highly interested yet they are still working on the Tahlequah facility,
but they would assist us in Telehealth and helping us in our workforce
development.
xvi. Met with OU Dr. Teasdale on our efforts on creating a treatment
facility and he stated after the holiday to have another meeting with
other Doctors that were familiar with this area. Meeting still pending.
xvii. Went on Travel to TribalNet to gain knowledge about software that
would make Pawnee Nation more efficient and what resource that
could help our efforts in economic development
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Fourth Quarter 2019
Planning Division
Quarterly Report to the Pawnee Business Council
4th Quarter
October-December 2019
xviii. Partaken a phone call with USDA over our Hemp Act and what
information/verbiage that is required to be in there. We are now
waiting to hear a follow up on the changes that we made to the Act.
xix. Conduct our third CED meeting with our stakeholders to gather more
information that is needed for the plan
xx. Conduct a conference call with EnerTribe who is a company that is
wanting to work in Indian County that related to broadband and
energy projects. They are a company that looking for handful of tribes
to start this movement in strengthen community with better
broadband and implementing more energy efficient projects and the
impact that these projects have on a rural community.
xxi. Started Pre-Planning meeting with NRCS Division and Planning to go
after the 2020 ICDBG grant.
xxii. Participated in a meeting with eCivis to see and understand their
software that could assist and make Pawnee Nation more efficient
xxiii. Had a Behavioral Health committee meeting to discuss our efforts
moving into 2020.
xxiv. Continue researching grants opportunity for the Nation
xxv. Still helping Seeds Program on developing contracts and getting them
processed and working
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