Pawnee Nation of Oklahoma (2019)
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Pawnee Nation of Oklahoma
Second Quarterly Program Reports 2019
April, May, June
Pawnee Nation Division Reports
Submitted to the
Pawnee Business Council
August 3, 2019
James E. Whiteshirt, President
Darrell J. Wildcat, Vice-President
Patricia McCray, Secretary
M. Angela Thompson, Treasurer
Sammye Adson, Council Member
Dawna Hare, Council Member
Charles Lone Chief, Council Member
Charles Knife Chief, Council Member
Index
Pawnee Nation Second Quarter Reports 2019
Pawnee Nation Organizational Chart
Executive Director’s Report, Jim Gray, Executive Director
Human Resources, Matthew Bellendir, Manager
Division of Administrative Affairs, Muriel Robedeaux, Division Director
Communications, Jeana Francis, Coordinator
Enrollment, Carrie Peters, Manager
Information Technology, Christal Windholz, Manager
Procurement, Amber Burger, Manager
Division of Culture, Herb Adson, Division Director
Tribal Historic Preservation Office, Joseph “Matt” Reed, THPO Officer
NAGPRA, Martha Only A Chief, Coordinator
Division of Education, Dorna Battese, Division Director
Education and Training, Alex Harjo
Youth Services, Jamie Nelson, Coordinator
CCDF (Child Care Development Fund), Christa Pratt
Division of Finance, William Perry, Division Director
Division of Health & Community Services, Tiffany Frietze, Division Director
CHR/EMS (Community Health Rep./Health Education), Benjamin Stewart
Diabetes, Suzanne Knife Chief, Coordinator
Food Distribution, Florissa Kanuho, Supervisor
Indian Child Welfare, Amanda Farren, Coordinator
Title VIB Programs: Child Welfare Services and promoting Safe and Stable Families
Office of Violence Against Women, Amy Kenzie, Program Advocate
Substance Abuse Program, Barbara Attocknie, Program Coordinator
and Methamphetamine and Suicide Prevention Initiative (MSPI)
Title VI – Part A and Part C, Debra Echo-Hawk, Program Coordinator
Division of Law Enforcement, David Kanuho, Div. Director/Chief of Police
Division of Natural Resources and Safety, Monty Matlock, Division Director
DECS (Dept. of Environmental, Conservation and Safety), Monty Matlock
Department of Transportation and Safety, Chris McCray
Department of Fire and Rescue, Monty Matlock
Department of Emergency Management, Monty Matlock
Division of Planning, Brian Kirk, Division Director
Construction Projects, Reva Howell, ICDBG Project Manager
PN Aquatic Health Center – FY2015
PN Ceremonial Campgrounds & Nature Fit Trail – FY2016
Grants and Contracts, Laura Melton
Division of Tribal Operations, Jimmy Jestes, Division Director
Housekeeping and Grounds Maintenance Contract, Steven Moore
Pawnee Nation District Court, Ashley Wilson, Court Clerk
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CONSTITUTION
CORPORATE CHARTER
NASHARO COUNCIL
PAWNEE BUSINESS COUNCIL
TRIBAL COURT
TRIBAL DEVELOPMENT
CORPORATION
COMMITTEES & COMMISIONS
EXECUTIVE OFFICE
Executive Director
Executive Admin
Assist
Human Resources
TERO/EEOC
Division of
Education
Division of Natural
Resources & Safety
Division of Health &
Community Services
Division of Law
Enforcement
Division of Finance
Division of Planning
& Tribal
Development
Tax Dept.
Planning
Department
Division of
Administrative
Affairs
Division of Cultural
Resources
Division of Property
Management
THPO
Education &
Training “477”
Youth
Enhancement
Prevention
Department
Family Services
Department
Nutritional
Department
Health
Department
Violence
Against Women
Indian Child
Welfare
Program
Elderly Meals
Program
Diabetes
Program
Substance
Abuse Program
Social Services
Food
Distribution
Program
Community Hlth
Representative
Program
After School
Program
Fitness Center
CSBG
LIHEAP
JOM
Dept of
Environmental
Conservation &
Safety
Utilities
Department
Communications
Department
REPATRIATION
ICDBG
Dept. of Fire &
Rescue
Enrollment
Department
Museum
Grants &
Contracts
Department
Dept. of
Transportation &
Safety
Information
Technology
Department
Procurement &
Inventory
Department
Dept. of
Emergency
Management
Pawnee Pride
Child Care
Pawnee Nation of Oklahoma
Organizational Chart
Approved: January 8, 2019
Page 1 of 98
Language
Library
Property &
Maintenance
Inventory
I.H.S. HK & GM
Program
Executive Director Report
Jim Gray, Executive Director
July, 2019
New Leadership -For the better part of the past few months, the Pawnee Nation has been going
through their election cycle. Which means we now have a new President in James Whiteshirt. So, we are
preparing our office for his arrival. This means a series of briefings on all activities that fall under my
responsibilities as Executive Director but also full briefings on the status of our legal, budgetary and
external issues with other outside governments.
Of course, the business of government continues with the responsibility of serving the people of the
Pawnee Nation and working with our partners in local, state and national government to ensure we
keep things moving along as we always do.
Gaming Compacts expire in 6 months- More recently, Oklahoma Governor Stitt has notified the gaming
tribes in Oklahoma that he intends to raise the gaming compact fees from its current rate 4-6% to
something closer to 20%. While this issue is far from being settled, it’s important for the Pawnee Nation
to remain actively engaged in this issue over the next six months when the current compacts expire.
June, 2019
Hemp - In May, the Nation received word the USDA would not be proposing regulations regarding hemp
development on Federal trust lands till the end of the year. The puts us in a wait and see pattern now
for any new development. Meanwhile, the Nation is considering several business models to manage the
business side of this commodity outside of government regulation and taxation.
Budget Call - In the executive office, we carried on with the business of working with the Divisions of
Finance and Administrative Affairs to begin the process of budget call for the next fiscal year. The initial
deadlines were met largely across the board. The pass back was conducted over the next several weeks
leading up to today. Special thanks to Treasurer Angela Thompson, Muriel Roubideaux, Laura Melton,
Penny Powell and Harrison Perry for the outstanding work of getting the material out with plenty of
time for review and pass back.
Record Floods - In late May and early June, the Nation was beset by record floods and tornado warnings
nearly every day for a week. Local creeks flooded outside of their banks and literally shut the Nation
down because all access points to the Nation were cut off from road traffic. The historic floods brought
Washington officials from the U.S. Department of the Interior to do a site inspection of our
headquarters. This led to some financial assistance to the Nation which we were able to invest back into
our properties and transportation programs which provided much needed repairs and assistance to
many families who were displaced by the flooding. Again, our Executive Assistant Cynthia Butler,
provided immediate assistance for people who were homeless because of the massive floods. Other
departments helped as well like our Social Services Division, Law Enforcement Division and Divison of
Natural Resources.
Page 2 of 98
In an otherwise difficult time for so many caught in the severe weather’s path, one bright spot was how
responsive our many departments were so quick to assist those in need. They really do deserve our
gratitude for such uncommon dedication to public service.
May, 2019
Culture and Language Preservation - As many know, we had to severely reorganize our Division of
Cultural Resources due to a rollback of federal regulations which had previously provided the Nation
with a revenue stream which funded the work of preservation of Pawnee language and culture. Since
then we have received some financial assistance from some unexpected sources which have nearly
restored a big portion of those lost monies. Special thanks to our Planning Division team of Brian Kirk
and Reva Howell for assisting the remaining executives Martha Only a Chief and Matt Reed in applying
for grants from outside sources like Embridge pipeline, Pawnee Nation Housing Authority and Shakopee
Tribal Foundation. We have other grants out as well that we hope to report back soon. We all are very
grateful for the one-time funding opportunities, but at the end of the day, we prioritize this short-term
funding to sustain this program to preserve these programs for the future.
April, 2019
Less money from gaming– Going back a couple of years, the Pawnee Nation has been struggling with
little to no tribal distributions from the TDC. This has forced the Nation to severely cut travel, training,
equipment purchases, and other capital improvements within the operation of the Nation. We are
relieved to see the TDC climbing out this situation aided by a restructuring of their expansion loan and a
smarter business model which had an immediate positive impact on their bottom line since the first of
the year. This improved return of distributions has allowed the Nation to restore much needed financial
needs of the organization.
A parking problem for our casino - We also were able to reprioritize our transportation funding for 2020
which will build a much-needed expansion of our parking lot on the northside of the Stone Wolf Casino.
This assistance will come at no cost to the casino operations. There simply aren’t enough parking spaces
for a facility this size directly impacts the Stone Wolf Casino’s performance and indirectly limits the kind
of money the Nation needs from gaming. This investment will make it possible for Stone Wolf to hold
more promotions, events, and accommodate more people in the casino. The new parking lot will lead to
a greater bottom line for the operations.
Austerity Measures - This also forced the operations to find additional efficiencies in the organization.
While unpopular, we amended our telecommunications policy to offer stipends to employees who were
on call status with the Nation. In return, employees turned in their phones or could elect to buy their
phones at a depreciated cost. Combined, these cuts have allowed our tribal funds to keep our workforce
employed at a time when we otherwise would have furloughed many employees.
Page 3 of 98
Human Resources
Quarterly Report to the Pawnee Business Council
2nd Quarter - 2019
I.
Human Resources Office
The Pawnee Nation’s Office of Human Resources is responsible for all aspects of
personnel management. The work includes: advertising vacant positions,
recruiting qualified and skilled applicants, managing employee relations,
administering benefit plans, developing and deploying HR policies and
procedures, maintaining personnel records, establishing wage and
compensation rates, and monitoring compliance with applicable tribal, federal,
and applicable state laws.
Additionally, the Office of Human Resources provides access to and conducts
employee training, conducts orientation for new employees and explains
available benefits for eligible employees. The Office oversees and handles
employee grievances and requests for information on employment issues.
II.
Executive Summary:
The Human Resources Office has continued to develop and implement
improvements to personnel management within the Pawnee Nation. Specific
tasks accomplished during the quarter include the hiring of the following staff:
Hiring of New Staff:
Montana Snell: Childcare Teacher (Temp)
Kim Makaseah: CHR Admin Assistant (Temp)
Brandi Johnson: Receptionist/Assistant (Temp)
Stephen Pratt: Receptionist/Assistant
Jon James: Emergency Services Coordinator
Census:
PawneeOtherNonTOTAL=
53
27
20
100
53%
27%
20%
New HiresVoluntary TerminationsInvoluntary TerminationsIII.
2
0
1
Quarterly Goals and Objectives
Personnel Policy Review
Discussed complaints/grievances against Directors, ED, & PBC
Page 4 of 98
Human Resources
Quarterly Report to the Pawnee Business Council
2nd Quarter - 2019
Tabled discussion on Commissions, Committees, Boards, & 1099
Employees
Direct Hire placement thru 477 & TERO discussion ongoing
Discussed scoping meeting with PBC on proposed policies for input
Discussed Whistleblowers Act and need for policy
Discussed Cultural Leave Policy
Discussed Bereavement Leave Policy
Discussed Pawnee Preference Policy
Reviewed Current Policies and Procedures
Digital copies of the Personnel Policy revisions were emailed to all
employees
Staff Development
Leadership Development Training for the purpose of Team Building, is
currently on hold due to budget restraints. Will continue to be rereviewed each quarter based on finances.
Insurance Broker
Continued to work with Robert Weaver Insurance (RWI) as selected
Broker for benefit cost saving measures, acceptance of a new Workers
Comp Policy, and feedback on bonding requirements.
Employee Recognition Program
The following were selected as Employee of the Month for this period:
AprilMee-Kai Clark
MayChris McCray
JuneMary Blackowl
2nd Quarter- Cindy Butler
Summer Youth and Interns
15 Summer Youth Workers, 1 VISTA Worker, and 1 Seed Intern were
onboarded and Orientated to Pawnee Nation this Quarter. These programs
are designed to provide work experience along with allowing for a better
understanding of the Tribal Government operations and culture.
Departmental Duties and Objectives Accomplished:
Assisting applicants in the employment process,
Conducting new employee orientations,
Conducting conflict mediations,
Conducting exit interviews,
Page 5 of 98
Human Resources
Quarterly Report to the Pawnee Business Council
2nd Quarter - 2019
Posting vacancy announcements,
Actively recruiting qualified candidates,
Submitted and processed several OSBI Background checks,
Tracked annual evaluations,
Processed several FMLA requests,
Participated in Workers Comp Court Hearings,
Processed Workers Comp claim
Continued working with Workers Comp Attorney on pending Trial
Processed several OESC Claim requests
Participated and responded to Oklahoma Employment Security
Commissions unemployment inquires,
IV.
Travel and Training:
No travel occurred for HR during the 2nd Quarter as all travel is currently on hold
due to budget.
V.
Financial Reporting:
Expenditures were within the budgeted amounts for all line items.
VI.
Future Plans:
Update/Revise Personnel Policies,
Continue Pawnee Leadership Development Course Training for all
Supervisors, Coordinators, Managers, and Directors
Hire applicants for vacant positions once hiring freeze is lifted
Streamline hiring process for 477 and TERO Workers
Continue to look at revenue generating efficiencies throughout the
Nation
Page 6 of 98
Division of Administrative Affairs
Quarterly Report to the Pawnee Business Council
2nd Quarter - 2019
I.
Administrative Affairs Office
The Administrative Affairs Office provides administrative oversight of the
following Departments/Offices:
o Communications
o Information Technology
o Enrollment Office
o Procurement Department
Administrative Affairs is also responsible for the administration of the Aid To
Tribal Government Contract from the Bureau of Indian Affairs.
II.
Executive Summary
This office provides assistance to the Executive Office and administrative oversight to
the offices listed above.
III.
Quarterly Goals and Objectives
Fiscal Policies & Procedures
Policy
Revision Description
Status
Appendix D:
1. Name change from
Will be brought before
Property
Property/Management Policies to PBC during the third
Management
“Property/Inventory
quarter of 2019
Management Policies”
2. Proposed change is to show that
the Procurement Department is
now responsible for
implementing the property
control system.
3. Also includes reference changes
to the OMB Part 200 which
replaced the OMB-A87.
Appendix H:
Revision in process, when
Accounting
finished will be reviewed
Policies and
by Finance Director, may
Procedures
be ready by the end of the
third quarter of 2019.
Page 7 of 98
IV.
Travel and Training
No travel or training has taken place by the Administrative Affairs office during
this quarter
V.
Financial Reporting
The expenditures for the Administrative Affairs office are within the approved budget
for 2019.
VI.
Communications Office
The communications office has been very busy taping and uploading videos of
tribal events to YouTube. Several comments have been placed on our Facebook
account from tribal members not living here in Pawnee.
The 2018 Annual Report was completed and is available by request, electronic copy
was also placed on the tribal website.
One newsletter was prepared and mailed out to the tribal membership this quarter.
The expenditures for this department are in line with the approved budget
Please see the attached report for additional information
VII.
Information Technology
The IT manager worked with the Executive Office during the changes in the cell
phone system.
Please see the attached report for more in depth information on the work that this
office has been doing.
The expenditures for this department for this quarter are within the approved 2019
budget.
VIII. Enrollment
The Enrollment office continues to provide assistance to the tribal membership in
regard to their processing of members cards and verification of Indian Preference
forms.
Enrollment also provides assistance to non-tribal members who are seeking tribal
enrollment.
Provided up-to-date enrollment information for all eligible Pawnee voters for the
main election and the run-off election that were held this quarter.
Please see the attached Enrollment Report for more in depth detail concerning this
office for this reporting period.
The financials for this department are included in the ATTG expenditure report.
IX.
Procurement
The procurement office continued to take care of travel requests, but the number of
requests has decreased due to the travel ban that is still in place along with a
decrease in purchasing.
The procurement office continues to provide training to new staff people as they
are hired so that they can use the Microix system this quarter.
Page 8 of 98
Please see the attached Procurement Report for more in depth detail concerning this
office for this reporting period.
X.
Work Plan Status on Additional Scopes of Work
The negotiations began on the 2019 IDC Proposal and has not been finalized as of
the end of this quarter.
2020 Budget Call began this quarter, all budgets with the exception of one have
been initially reviewed by the budget committee and those with corrections will be
brought back to committee during July with a projection of all budgets to be
presented to the PBC during the month of August.
The flood that occurred in May resulted in the tribal offices being closed due to
limited access to the tribal reserve. Both the Green Bridge and the War Mothers
Bridge were closed due to the flooding as can be seen by the photo that was taken
from the Pawnee Trading Post on May 21st.
XI.
Projected projects for the next Quarter
Will continue to work with the finance office in regard to the 2019 IDC proposal
that is currently in the negotiations stage.
Will be working on the 2020 budget call for the finance office this quarter.
Respectfully Submitted,
Muriel J. Robedeaux
Page 9 of 98
Director, Administrative Affairs
Page 10 of 98
Communications Office
Quarterly Report to the Pawnee Business Council
2nd Quarter - 2019
I.
Communication Manager
The Communication Office is responsible for conveying an organization’s internal
and external messages. The Communications Manager manages the
maintenance of online content on the Pawnee Nation official website; updates the
public calendar of events on the site, disseminates employee announcements;
maintains the Pawnee Nation social media platforms: Facebook, Instagram,
Twitter, YouTube, and Vimeo. The Communication office is the central hub for
gathering content from all the tribal departments and is in charge of designing the
Chaticks Si Chaticks official publication newsletter that is mailed out to tribal
members. The Communication office also films the Pawnee Business Council
(PBC) Meetings and uploads the videos to the private group on Vimeo, so tribal
members can watch online. The closed group on Vimeo is called Pawnee Business
Council Meetings and is accessed by invite only after approval from the Enrollment
department, for tribal members, and Pawnee Nation employees now have access
but need to submit the Employee Vimeo Verification Form to the Human Resource
Department, HR for approval.
II.
Executive Summary:
April – June 2019; 2nd quarter activities from the Communications office
involved filming and photographing various projects such as the Pawnee
Business Council meetings, designing and publishing the 2nd quarterly newsletter
Chaticks si Chaticks, design and layout of the 2018 Annual Report, attending
doings of the Pawnee Nation to photograph and film Pawnee Nation’s events,
website updates, and social media management.
All video recordings of the PBC meetings are viewable 24-48 hours after each
PBC meeting. The process for tribal members to sign up is to fill out the Vimeo
Verification Form and submit the form to the Pawnee Nation Enrollment
department. The form is on located on our website, or one can go to the
Enrollment Office to obtain the form. Pawnee Nation Employees were granted
access by the PBC and are now allowed to join the Vimeo private group
beginning of 2019. The Enrollment Department verifies enrollment and then
forwards the Vimeo Verification form to the Communication Office, where the
user is sent an email invite to join the private group. Employees have to fill out a
form and submit the Vimeo Verification form to Human Resources, HR. The
group is called Pawnee Business Council Meetings. The PBC is paying the yearly
dues to Vimeo.
New equipment purchased during the 2nd quarter, 2019 – none
Page 11 of 98
Communications Office
Quarterly Report to the Pawnee Business Council
2nd Quarter - 2019
III.
Quarterly Goals and Objectives
Goal 1 • Video – Film content to help tribal members to know the current status
and plans of the Pawnee Nation and Pawnee Nation Business Council.
Objective 1 • Video – Record the Pawnee Business Council meetings and Public
Community Gatherings to upload the videos to Social Media or the private group
on Vimeo depending on the privacy of each event.
Pawnee Business Council Meetings Filmed
(9) Filming of council meetings
April 9, 2019 @ 6:00 pm (uploaded to Vimeo)
April 30, 2019 @ 6:00 pm (uploaded to Vimeo)
May 1, 2019 @ 6:00 pm (uploaded to Vimeo)
May 14, 2019 @ 6:00 pm (uploaded to Vimeo)
May 20, 2019 @ 9:00 am (uploaded to Vimeo)
June 1, 2019 @ 9:00 am - Pawnee Business Council Quarterly Meeting
(uploaded to Vimeo)
June 4, 2019 @ 9:00 am (uploaded to Vimeo)
June 11, 2019 - Pawnee Business Council Quarterly Meeting @ 9:00 am
(uploaded to Vimeo)
June 23, 2019 @ 6:00 pm (uploaded to Vimeo)
(3) Pawnee Nation Events, Video/Editing
April 11, 2019 – 2019 Pawnee Nation Candidate Forum
April 20, 2019 – Hemp Conference 101
May 9, 2019 – Guest speaker. Ben Glenn, the Chalkguy sponsored by
Pawnee Nation DHCS (uploaded to YouTube and Vimeo)
May 18, 2019 – Pawnee Business Council Inauguration (filmed by IT, edited
and uploaded by Communications)
Pawnee Nation Photos
April 11, 2019 – 2019 Pawnee Nation Candidate Forum
April 27, 2019 – Children’s Festival hosted by ICW – Child Abuse Prevention
Day
April 30, 2019 – Picnic and Movie Wind River sponsored by VAW
May 2019 – Pawnee Nation Tribal Development Loan signing (photos by IT,
uploaded by Communications)
May 9, 2019 – 2019 Pawnee Nation Candidate Forum
May 9, 2019 – Guest speaker. Ben Glenn, the Chalkguy sponsored by
Pawnee Nation DHCS
May 9, 2019 – No More Stolen Sisters sponsored by VAW
May 27, 2019 – photo of Service Club before the Memorial Day Dance
Page 12 of 98
Communications Office
Quarterly Report to the Pawnee Business Council
2nd Quarter - 2019
Pawnee Nation Projects Involving Communications
April 2019 – worked with HR to create the Vimeo Employee Verification form
May – Flooding in Pawnee, posted to website and Facebook offices are
closed
Warranty replacement for ScanDisk 256 GB card
Warranty Repair for the Canon Camera
May – June – Social Media postings for the 2019 Run-Off Election
Finished the design, gathering content from each division, and photography
for the 2018 Annual Report, submitted to the new printer for the Annual
Report, 300 copies printed
Updated mailing list from Enrollment
Worked with Employee Club to help promote the Firework Stand – created
the flyer for the newsletter with hours of operation
SSL certificate for the Pawnee Nation website
Update the TERO webpage
Update the DNRS webpage with new forms and Hemp information
Updated the Court webpage with new forms for download
June - 2020 Communications Budget
Goal 2 •Online Platforms - Inform Pawnee Tribal Members and the public of
current events and information by leveraging Pawnee Nation Website and social
media outlets.
Objective 2 •Online Platforms – Shares the content provided by each division to
social platforms and maintains the website with current events to attract
attention, generates interest, and helps support the organization’s operations.
Activity 2 •Online Platforms – Track and measure growth on the website and
social platforms such as comments, likes, and follows.
2nd Quarter 2019 – Analytics for the website – www.pawneenation.org
Quarterly Audience Overview – April 2019 – June 2019
7,826 Users (Decline from 1st quarter 2019 – 10,537 users)
29,436 Page Views (Decline from 1st quarter 2019 – 33,403 page views)
02:10 Average Duration spent on the website (Growth from 1st quarter 2019 –
02:04 average duration)
Top Age group: 25-34 years of age (age range is the same from 1st quarter 2019)
2019 Analytics for the website www.pawneenation.org (January – June 2019)
17,751 Users
17,149 New Users (83.3% New Visitor, 16.7% Returning Visitor)
62,839 Page Views
02:07 Average Duration spent on the website
Gender Demographics - 45.85% Female, 54.15% Male; total sessions
Page 13 of 98
Communications Office
Quarterly Report to the Pawnee Business Council
2nd Quarter - 2019
Top Age group – 25-34 years of age
Top 10 – Website Content users look at
1. Homepage
2. Pawnee History
3. Job Opportunities
4. Government
5. Pawnee Nation Flag and Seal
6. Divisions
7. Enrollment Office
8. 2019 Election
9. Division of Education
10.Tribal Development PTDC Job Openings
2nd Quarter 2019 - Social Media Platforms
Facebook Business Page of the Pawnee Nation has 5,872 likes.
(Growth from 1st quarter 2019 – 5,580 Likes)
https://www.facebook.com/PawneeNationofOklahoma
Twitter has 1,768 followers.
(Growth from 1st quarter 2019 – 1,748 Subscribers)
https://twitter.com/pawneenation
Instagram has 493 followers.
(Growth from 1st quarter 2019 – 473 Subscribers)
https://www.instagram.com/pawnee_nation
Vimeo has 46 Followers.
(Growth from 1st quarter 2019 – 44 Subscribers on public Vimeo Channel)
https://vimeo.com/pawneenation
Vimeo – the PBC private group, has 68 members.
(Private Group started in June 2018 – Growth from 1st quarter 2019 – 65 members)
Vimeo – Forms submitted to join the Private Group on Vimeo in total, 85.
(Some individuals have not accepted the email invite to join the Private group on Vimeo)
https://vimeo.com/groups/pawneenationpbc
YouTube of the Pawnee Nation has 192 subscribers.
(No Growth from 1st quarter 2019 – 192 Subscribers)
https://www.youtube.com/channel/UCViq80podtz0VEUFROrPVNQ
Goal 3 •Print Publication(s) Chaticks Si Chaticks newsletter – Publish and
disseminate the tribal newsletter as an official method to communicate past,
current, and projected news and activities.
Objective 3 •Print – Publish and disseminate the tribal newsletter as a formal
method to communicate past, current, and projected news and activities.
Page 14 of 98
Communications Office
Quarterly Report to the Pawnee Business Council
2nd Quarter - 2019
Chaticks Si Chaticks June 2019 newsletter issue (Right image)
24-page Layout and Design.
Mailed to 1,829 tribal households –Arrived in June, 2019, 1 issue
per household.
An increase from 1st quarter 2019 – 1,809 households
Pawnee Nation 2018 Annual Report (Left image)
68-page Layout and Design – submitted file to the printer on June
20, 2019
Printed 300 copies – Arrived on June 25, 2019
The Pawnee Nation uses the printed publication Chaticks Si Chaticks as
the primary method to communicate news to tribal members.
Activities from the Communication office involves
Video recording and editing
Photography
Graphics
Social Media
Website updates
www.pawneenation.org is the official website of the Pawnee Nation. The current
hosting company is called Juvo Web and they are located in Stillwater. The
Communications budget pays month to month for web hosting. A new website is
recommended from the Communications Manager and hopes the Pawnee
Nation will reconsider a new website design with blog functions, and revisit
buying a .gov name for the website.
Page 15 of 98
Communications Office
Quarterly Report to the Pawnee Business Council
2nd Quarter - 2019
IV.
Travel and Training
No travel during the 2nd quarter of 2019.
Lynda.com Training for Video editing.
V.
Financial Reporting
The Communications Manager coordinates with Muriel Robedeaux
for understanding the Federal Budget and receives financial reports
from accounting for the Aid to Tribal Government budget.
The Communication Office sold a total of $1,880 in advertising ads.
Total income for Communications Department - $2,270.
Goals for the Communications Department for the third quarter of 2019 is to
review the website and work with the Pawnee Nation Departments to update the
website with the latest content, create the 3rd quarter newsletter for print and
distribution mid-September, increase the number of members in the Vimeo
private group. Also, look into Email Marketing software to notify members of
Vimeo when videos are uploaded and ready to view.
Page 16 of 98
Pawnee Nation Enrollment Department
Quarterly Report to the Pawnee Business Council
2nd Quarter - 2019
I.
Enrollment Department
The Enrollment Department is responsible for all aspects of tribal membership. This
scope of work includes, but is not limited to, maintaining up-to-date tribal enrollment
records, processing applications for tribal enrollment, processing relinquishments of
tribal enrollment, issuing Certificate of Degree of Indian Blood (CDIB) cards, issuing
Verification of Indian Preference (BIA Form 4432) forms, processing the annual
annuity disbursement, and facilitating tribal elections by providing a listing of eligible
voters to the Election Commission.
II.
Executive Summary:
During the second quarter the Enrollment Department has been operating with a full
staff consisting of the Enrollment Manager and the Enrollment Specialist. The
Enrollment Manager continues to meet with the Enrollment Committee revising the
Enrollment Statute. The enrollment staff is currently utilizing the new Progeny10
enrollment software which was downloaded after the final certificated version was
released in March. The Enrollment office was open during Pawnee Homecoming on
July 5th from 10:00 a.m. – 2:00 p.m. to provide enrollment services.
III.
Quarterly Goals and Objectives
The following is the Enrollment Departments Goals and Objectives met during the
2nd quarter.
GOAL: To provide accurate and timely enrollment and membership services.
OBJECTIVE 1: To maintain up-to-date Pawnee Nation tribal enrollment
records, including the daily up-keep of electronic membership records, factchecking against historical hard-copy membership records when necessary,
and the timely resolution of any discrepancies in enrollment information.
During the second quarter, the Enrollment Office processed 52 address
changes, researched 61 family history trees, answered 155 tribal verifications,
provided 9 applications for enrollment, documented 7 enrollment verifications
for the Department of the Interior Eagle Permit Application, documented the
deaths of 5 tribal members, issued 5 relinquishment forms to tribal members
and received 0 requests for information regarding Pawnee history. Mailed out
28 change of address forms to tribal members and processed 5 name changes.
Provided 74 other services which can consist of mailing forms, issuing reports
for enrollment numbers to Pawnee Nation Programs, writing letters to
organizations to verify annuity payments of tribal members, verifying
enrollment, mailing original documents to applicants and responding to any
requests or questions regarding enrollment by mail, email, fax and phone.
OBJECTIVE 2: To review applicants for tribal enrollment, prepare required
documentation, and work with the Enrollment Committee, Nasharo Council,
Page 17 of 98
Pawnee Nation Enrollment Department
Quarterly Report to the Pawnee Business Council
2nd Quarter - 2019
and Pawnee Business Council to process applications for Pawnee enrollment.
During the second quarter, the Enrollment Office processed and presented 25
new enrollment applications for membership to the Enrollment Committee on
April 16, 2019, twenty-five approved applications were submitted to the
Nasharo Council on April 20, 2019 and were approved by Nasharo Council
Resolution #19-02. Resolution #19-37 was presented to the Pawnee Business
Council on May 1, 2019, the resolution approved the membership of twentyfive new enrolled members.
OBJECTIVE 3: To work with the Enrollment Committee, Nasharo Council,
and Pawnee Business Council to process relinquishment of Pawnee
enrollment, when dual enrollment is discovered and per request of tribal
member. During the second quarter, the Enrollment Office processed 1
Conditional Relinquishment this quarter.
OBJECTIVE 4: To issue Certificates of Degree of Indian Blood (CDIB) to
tribal members. During the second quarter, the Enrollment Office issued 35
CDIBs to enrolled Pawnee Tribal Members and issued 6 Pawnee CDIB
Descendant cards.
OBJECTIVE 5: To issue Verification of Indian Preference (BIA Form 4432)
to Pawnee tribal members who are seeking employment within organizations
that practice Indian Preference in hiring. During the second quarter, the
Enrollment Office issued 3 Verifications of Indian Preference (BIA Form
4432).
OBJECTIVE 6: To work with the Division Director for Finance to ensure that
each eligible Pawnee tribal member receives the annual annuity disbursement
check from the Pawnee Nation. During the second quarter 9 annuity checks
were reissued.
GOAL: To facilitate tribal elections by ensuring that all eligible Pawnee citizens
are included in the election process.
OBJECTIVE 1: To provide the Election Commission with up-to-date enrollment
information for all eligible Pawnee voters. During the second quarter, provided
the Pawnee Nation Election Commission with a listing of eligible voters to be
used in verifying tribal members for the Absentee Ballots and for the Pawnee
Business Council Election held on May 4, 2019 and for the President Run-Off
Election held on June 29, 2019
Page 18 of 98
Pawnee Nation Enrollment Department
Quarterly Report to the Pawnee Business Council
2nd Quarter - 2019
OBJECTIVE 2: To provide the Communications Office with mailing lists to be
used in providing election information to all eligible Pawnee voters. During the
second quarter, the Enrollment Office provided the Communications Office with
updated mailing addresses so tribal members may be notified with information
regarding any past or future election information to be used in the dissemination of
Chaticks Si Chaticks, provided a list of tribal members 85 and over to issue
birthday checks.
IV.
Travel and Training
During this quarter the Enrollment Manager, Enrollment Specialist and two
Enrollment Committee Members attended the Southern Plains BIA Enrollment Round
Table Meeting in Lawton, Oklahoma on April 18th. Enrollment Manager and
Enrollment Specialist attended Progeny10 Enrollment Software training May 7th & 8th
at Riverside, Missouria.
V.
Financial Reporting
Administrative Affairs Director has the information regarding financial reporting of
the Enrollment Department.
The Enrollment Department is preparing enrollment applications, and relinquishments for the
next Enrollment Committee meeting.
Page 19 of 98
Office of Information Technology
Quarterly Report to the Pawnee Business Council
Second Quarter 2019
I.
Program/Office/Project Name: Office of Information Technology
It is the purpose of the Office of Information Technology (OIT) to provide the
Pawnee Nation and its programs support and services in the area of Information
Technology. The services provided include network administration, systems
administration, desktop support and consulting & procurement services directly
related to tribal computer systems. The office carries out its roles and
responsibilities to applicable departments and programs that secure such
services through indirect cost contributions.
II.
Executive Summary:
The IT has maintained the infrastructure we currently have. We have two
projects we must perform this year. The first is the update and or change of our
Security software (Kaspersky endpoint security), the second is the upgrade of our
server operating systems.
III.
Obstacles
Under budgeted and understaffed.
IV.
Quarterly Goals and Objectives
The IT Department’s main goal is to keep the IT infrastructure for Pawnee
Nation up and running, with minimal downtime. Another goal is to make the
business life of the employee’s easier and more productive through technology.
The IT team has been very busy on these objectives
General:
We renewed our security software
We found several servers and a few Windows 7 machines that will
have to be replaced or upgraded. Do to the EOL (end of life) of the
software.
We helped with the transition from Pawnee Nation provided Cell
Phones and BOD (bring your own device) cell phones.
Our SIP Trunk contract is up in October. We have started the
process to either change providers or renew our contract.
We have started research on the new physical servers project that
we hope to implement in the beginning of 2020.
Security:
Assist with budgeting goals for 2020
Prepare non-functional laptops for inventory salvage
Page 20 of 98
Office of Information Technology
Quarterly Report to the Pawnee Business Council
Second Quarter 2019
Testing possible new software for Kaspersky replacement
Shortel user configuration
Kaspersky Updates and PC virus scans, daily
Access Point Configuration
Education center computer lab set up
Active Directory Administration
Deskside Support
Network Cabling
Emergency Operation Center Laptop Updates
Set up new users
Reconcile domain user list with HR employees list to gain available
licenses
Applications Support Specialist:
We currently have no Applications Support Specialist employee. All
the current IT staff have been sharing responsibility for these duties.
System Administrator:
Updates
Backups
Helping with day to day end user needs.
Updating the Food distribution Software to the current shopping list.
Updating Tagpro to the current tag agency requirements for the live
systems.
Installing and upgrading the new speaker and projector systems in
the Roamchief building.
Installing digital video cameras in the Gymnasium.
Help Desk
We currently have no Help Desk employee. All the current IT staff
have been sharing responsibility for these duties.
V.
Travel and Training:
We have not been able to attend any training this year because of
budget constraints.
We have utilized all free training we can find on the internet.
VI.
Financial Reporting
All spending was reduced do to the budget cuts.
Page 21 of 98
Office of Information Technology
Quarterly Report to the Pawnee Business Council
Second Quarter 2019
We are renewing only the necessities
Page 22 of 98
Pawnee Nation Procurement Department
Quarterly Report to the Pawnee Business Council
2nd Quarter - 2019
I.
Program/Office/Project Name: Procurement Department
The Procurement Department should oversee all purchasing and contracting
transactions, concerning the Pawnee Nation. We are also responsible for
receiving and distributing all ordered goods, identifying and placing property
identifiers, on qualified items, and conducting annual inventories. Maintaining
Inventory records is also a key function, of the Procurement Department. As of
late August 2016, the Procurement Department has also taken travel
arrangement responsibilities, for the Nation’s staff. We are also the support staff
for the Nasharo Council, and the Pawnee Nation Election Commission.
II.
Executive Summary:
April 2019 –
During the second quarter of 2019, the Pawnee Nation was under a continued
purchasing and travel ban, for all Tribal Programs. In January, the Procurement
Department processed twenty-two travel requests, total. Only 5 of the travels
were for tribally funded programs. Also, during this month, the Procurement
Office processed five exception reports. Our CM/GC Construction collaborative
construction project is still underway. Administrative Support was provided, to
the Pawnee Nasharo Council, as needed. The Procurement Manager also
attended a 4-week online class thru the Tribal Technical Assistance Program for
Procurement 101.
May 2019 –
In May, the Procurement Department processed twenty-two travel requests for
federally funded programs. Five exception reports were processed, by our office
in May. Administrative support was provided to the Pawnee Nasharo Council, as
needed. The Procurement Manager successfully completed the Procurement
101 course.
June 2019 –
In June, the tribal travel ban remained effective, and a total of seven travel
requests were processed. All the seven travels were for federally funded
programs. Purchasing activity increased this month due to the Pawnee Nation
Health Fair and Pawnee Veterans Homecoming activities. For the month of June,
the Procurement Department processed seven exception reports. Administrative
Support was provided, to the Pawnee Nasharo Council, as needed. The budgets
for the 2020 fiscal year were completed and approved for PBC final approval.
Page 23 of 98
Pawnee Nation Procurement Department
Quarterly Report to the Pawnee Business Council
2nd Quarter - 2019
During the second quarter, of 2019, the Procurement Department monitored all
procurements, maintained inventory, received and distributed all ordered goods,
coordinated travel, and provided administrative support to the Pawnee Nasharo
Council, and the Pawnee Nation Election Commission.
III.
Quarterly Goals and Objectives
Explain program and project goals met during the quarter.
All travel was successfully coordinated, and minimal issues occurred.
The Pawnee Nasharo Council was adequately supported, throughout the
second quarter of 2019.
IV.
Travel and Training
Tribal Technical Assistance Program- Procurement 101
V.
Financial Reporting
The Procurement Department completed the budgets for the 2020 fiscal year.
Page 24 of 98
Pawnee Nation
Tribal Historic Preservation Office
2nd Quarter 2019 Report
1. Past Projects
a. Professional Development
i. No professional development
b. Section 106
i. Served as cultural monitor on two sites in Nebraska
ii. Visited ongoing excavation on 25BD1 in Nebraska near Lynch, NB
iii. Visited and documented artifacts currently on exhibit in the Nance
County Historical Museum
iv. Visited a project with potential to adversely effect 25NC155, 25NC4, and
25NC3 near Genoa, NB
v. Visited ongoing excavation on 25GA89 near Beatrice, NB
vi. Visited site 25GA1 near Blue Springs, NB
vii. Continued meeting with National Park Service and Forest Service
regarding Summit House on Pikes Peak in Colorado
viii. Met with National Park Service regarding Pawnee cultural connections
to Alibates Flint Quarries National Monument
c. Presentations
i. Conducted a presentation to grade school class in Perkins, OK on
Pawnee culture
ii. Served as a co-presenter at Gilcrease Museum on book lecture
d. Community Outreach
i. Began construction of an earthlodge using community volunteers and
student interns
2. Current Projects
a. Section 106
i. To date:
1. 288 Federal reviews
2. 27 non-Federal reviews
3. 113 TCNS reviews
ii. 29 finding of potential to encounter cultural properties but with no
adverse effect
b. Research
i. Continue conducting research on earthlodges
ii. Compiled a complete list of all Pawnee Sacred Bundles
iii. Began compiling a compendium of Pawnee origin stories
c. Projects
i. Continued enlarging the database of archaeological sites in Nebraska,
Colorado, and Kansas by working with SHPO offices of each state
ii. Composed new budgets and completed meetings with Budget
Committee regarding budgets for THPO, Museum of the Pawnee
Nation, and Cultural Resource Division.
3. Future Projects
a. Continue cleaning and documenting headstones of Pawnee Scouts and Removal
Pawnees.
Page 25 of 98
b. Realign headstones at each Pawnee cemetery.
c. Continue conducting GPR surveys of each Pawnee cemetery to located
unmarked graves.
d. Continue consultation with Capulin Volcano National Historic Landmark
regarding the Pawnee Cultural Landscape.
e. Continue cooperative program with Pikes Peak National Historic Landmark.
f. Continue construction of earthlodge
g. Begin consultation with Bonnie Reservoir in Colorado regarding Pawnee Cultural
Landscape.
Section 106 Reviews 2019
400
350
300
250
200
123
150
100
50
43
6
5
32
11
10
45
15
4
35
21
13
45
7
144
33
7
0
-50
Federal
Non-Federal
Corporations
Linear (Federal)
Linear (Non-Federal)
Linear (Corporations)
Page 26 of 98
NAGPRA 2nd Quarterly Report April – June 2019
Martha Only A Chief
NAGPRA Coordinator
Pawnee Nation of Oklahoma
monlyachief@pawneenation.org
(918) 762.2180
April 2019
1. Attended Pawnee Nation Housing meeting in case of any questions pertaining to their Pawnee
Language donation.
2. Attended Director’s meeting.
3. Working on Repatriation Grant through National Parks Service. We have repatriation over
3,000+ human remains and funerary objects we are going to repatriate from Nebraska State
Historic Society either this fall or Spring 2020 it depends on if we receive this grant.
4. Worked with Pawnee Nation Planning Department on finalizing the Shakopee Award and
approval to submit.
May 2019
1. Attended Pawnee Nation Housing meeting which they approved to provide a donation of
$18,000 for the Pawnee Language under the Cultural Resource Division. The Pawnee Language
will begin September 2019 on every Tuesday each month. No funding of the Pawnee Nation
Cultural Resource Division has caused the Pawnee Language to be put on hold until there was
funding available.
2. NAGPRA Coordinator attended the reburial of some human remains and funerary objects the
Iowa Tribe of Nebraska and Kansas volunteered to repatriate in a few counties by where they
are located.
June 2019
1. Meeting with U.S. Department of the Interior’s National Park Service regarding Alibates Flint
Quarries National Monument update on which they had interviewed Maggie Cunningham and
Matt Reed on their question and answers they have about Pawnee culture. They wanted to
make sure everything was correct and if any changes needed to be made.
2. Went to the Pawnee Nation site of interest where they are excavating on the Lynch Site, NE.
We spend 2 full days with archeologist and their students from different universities. We
walked on the property that has been untouched we found pottery, points, bison bones and
lava stones in different areas. Site 25BD1 an ancestral earth lodge village dating to the 15th
Century.
3. Consultation with Smithsonian by phone on all Pawnee items that are on display and stored
with them. Sent an itemized detailed on everything relating to the Pawnee Nation this will be
put in a database for future reference.
Page 27 of 98
Education Division/”Te Tu Koo Resources”
Quarterly Report to the Pawnee Business Council
2nd Quarter - 2019
I.
477/Education Division/Te Tu Koo Resources
The Education Division provides comprehensive employment,
education and training services for adults and a year-round youth
program for the Pawnee Nation. The Division includes Early Childhood
Education/Child Care Program; Youth Development, PreK-12; Workforce Services
and Higher Education Scholarship. The mission of the division is to provide
services to tribal members and other federally recognized tribal members
residing in our jurisdiction to enable members to obtain the skills needed to
become productive individuals and contributors to their respective communities.
II.
Executive Summary:
Four (4) of tribal staff attended the 40th National Indian and Native American
Employment and Training Conference for 477 Programs held at the Choctaw
Nation. This conference always benefits our program by interacting with federal
partners, our peers from across the nation and by exposure to best practices. The
theme this year was “TEAM 40-Together Everyone Achieves More”.
Youth Services provided certificates and incentive awards at the annual Indian
Education (Title VI at the school and JOM Program) banquet April 16th. JOM also
provided senior gifts and graduation stoles. By early May we closed out the AfterSchool Program and Tutoring services for elementary, middle and high school
students.
The first week in June required all of the office staff to assist in providing a
quality Summer Youth Work Experience (SYWEX) Program. We tried a different
approach by training them on how to find, apply, secure an interview and achieve
a worksite. The students did very well this year and made gains in creating a
resume, practicing for interviews, job etiquette, and soft skill development.
Beginning in June the Director started a Summer GED Class based on our client’s
needs. One client is ready to start testing so we moved forward with
collaborating with Meridian Technology.
Goals and Objectives
Close out Youth Services After School Program and Tutoring components
for the 2018-19 school year.
Prepare for SYWEX workshops, activities, secure food, snacks, supplies
for the youth, set up tribal orientation and collaborate with Historic
Preservation for the community service component every Friday morning.
(Mud Lodge Project north of the Boy’s Dorm)
Place fifteen (15) youth workers at tribal and community worksites.
Consult with area schools for Tribal Consultation as requested by local
school districts.
Page 28 of 98
Education Division/”Te Tu Koo Resources”
Quarterly Report to the Pawnee Business Council
2nd Quarter - 2019
Prepare for an Education Committee Meeting to finalize approval of Fall
2019 Higher Education Scholarships.
III.
Travel and Training
40th Annual NINATEC/P.L. 102-477, National Indian and Native American
Employment and Training and Public Law 102-477 Conference; Choctaw
Conference Center, April 14-17, 2019. Director, Youth Coordinator,
Education & Training Specialist and Finance Director attended.
IV.
Financial Reporting
Higher Education-Funds are identified and allocated according to the
approved budget.
Education & Training: Expenditures are within the planned budget.
Youth Services: Expenditures are within the planned budget.
Child Care: See detailed outline of expenditures in the Child Care
quarterly report.
V.
Future Plans
The Department planned a quarterly meeting for all division staff including all
Child Care staff for July 3rd.
The Division will continue to collaborate with interested parties to achieve a
quality GED class for the Fall 2019.
Continue to work with IT to finalize the Tribal Access Site with long distance
learning capacity for NOC coursework.
Page 29 of 98
Education Division-Workforce Services
Quarterly Report to the Pawnee Business Council
2nd Quarter 2019
I.
Education Division/Education & Training/Workforce Services
Workforce Services assists clients to achieve self-sufficiency through education,
training and case management. Services are tailored to each client’s needs based
on assessment, skill levels, education and experience. Special care is focused on
identifying, addressing and overcoming barriers.
II.
Executive Summary:
Workforce continued to monitor the Work Experience component as well as assist
in the Summer Youth Work Experience program.
III.
Quarterly Goals and Objectives
Monitor participants in two (3) tribal departments.
Monitor the WEX budget line item to meet demand without overspending.
Oversee classroom training participants in the following courses;
Phlebotomy, Nursing Pre-Requisites, Medical Coding, CPT Intermediate
Coding Skills, Commercial Driver’s License (CDL), and GED services.
Ensure worksite feedback on employer and participant performance at
jobsites.
Continue to provide quality workforce services for all clients.
Build capacity to offer Financial Literacy classes for the Pawnee
community.
Education & Training
Three (3) new applications received, all are approved
Sixteen (16) clients; Thirteen (13) continuing, three (3) new
o 5 males; 11 females
o Two (2) of the continuing clients are re-activated clients.
Adult Education/Classroom Training
o 2 continued GED instruction with an evening class offered on
Tuesdays from 6:00 to 8:00 p.m.in the computer lab.
o 4 clients continued short term course for overall goal of certification
in Medical Coding.
All 4 clients started the 5th prerequisite course
o 1 client completed phlebotomy course and started on path to also
gain certification in medical coding
o 2 started prerequisite courses for nursing
o 2 clients started training for a Commercial Driver’s License (CDL).
1 client completed and obtained CDL
Page 30 of 98
IV.
V.
1 client completed training and will test in July.
Work Experience:
o 1 stationed at PN Education Division
o 1 stationed at PN Tribal Court; client did not complete work
assignment due to violations of HR policies
o 1 stationed at Pawnee Nation College (PNC)
Supportive Services
o Transportation Assistance/Gas vouchers
o Professional Clothing Assistance for summer internship (college)
o GED Assistance-Testing Fees
o Incentive Award for Completion of Certifications and/or 3 PreRequisite Courses that contribute to overall certification,
Success stories
o 3 clients completed 4th prerequisite courses for Medical Coding
o 1 client completed Phlebotomy Certification
o 1 client has established a part-time job
o 2 clients completed CDL Training
1 client obtained CDL
1 client will test in July for CDL
o 2 clients completed 1st pre-requisite course for Nursing
Goals for next year:
o Improve the Work Experience Component standard operating
procedures, forms, and collaborations to best serve Workforce
clients and worksites.
Collaborations
o On-going with Iowa Tribe Vocational-Rehabilitation
o On-going with Meridian Technology Center
o PN Youth Services
o PN DHCS
Travel and Training
o National 477 Conference; Durant, OK
Future Plans
Collaborate with Pawnee Nation College and Meridian Technology Center to
offer a quality GED Program for the community
Continue the collaboration process to offer the Pawnee community a
Financial Literacy class.
Assist Youth Services with school supply order and coordinate the Back to
School Bash
Page 31 of 98
Education Division-Youth Services
Quarterly Report to the Pawnee Business Council
2nd Quarter 2019
I.
Education Division/Youth Services
The Education division provides as many resources as possible to be a “one stop
location” to help Native Americans obtain gainful employment and achieve selfsufficiency in our service area.
II.
Executive Summary:
Youth Services main objective this quarter was to prepare for Spring Break and
the Pawnee Public Schools trip to Nebraska
III.
Quarterly Goals and Objectives
NOC Native American Leadership Day Meetings
Preparation for Summer Youth Work Experience
End of the Year Awards
Pawnee Title VI and JOM Awards Banquet, April 16, 2019
Highlights:
Awards presented to:
o 1 boy from Pre-K through 11th
o 1 girl from Pre-K through 11th
o 12 seniors presented senior gift and stoles
o 1 recipient from Pawnee Elementary, Middle School, and High
School for Student of the Year
Indian Child Welfare Public Event, April 27, 2019
Highlights:
Informational booths
Games
Dunk tanks
Food
Afterschool/ Tutoring
Highlights:
Last day May 9, 2019
After school kids total: 16
Elementary Tutoring kids average: 6
Middle/High School Tutoring average: 5
5th Grade Promotion, May 16 & 17, 2019
Highlights:
5th grade promotion:
o 15 students
6 Females
9 Males
Page 32 of 98
High School Promotion
o 13 graduates
7 Females
6 Males
Summer Youth Work Experience starts, June 3, 2019
Highlights:
15 students
Orientation week included: personality and career assessments, interview
training, professional communication training, professionalism, interview
question review, interview/job dressing and hygiene, mock interviews,
resumes, and HR orientation
Start date at worksites: June 12, 2019
Fridays: Earth lodge project with Matt Reed and soft skill training
Visa Card Clothing Supplement
This supplemental fund is for all Pawnee Tribal members grades Pre-K- 12th. Each
semester the students are allotted $125 to be used for school clothes, supplies,
or any other school related items. Each parent/student is responsible for turning
in the original receipts as well as a renewal form for future semester funding. This
program helped 197 students within the United States.
IV.
Travel and Training
477 Training, April 14-19, 2019
o Received additional 477 training
o Received additional JOM training on the new law
Future Plans
Prepare for Back to school events. Collaborate with several programs and the
community for school supplies for JOM and Title VII Native students.
Page 33 of 98
Pawnee Nation Learning Center/ Child Care and
Development Fund
Quarterly Report to the Pawnee Business Council
2nd Quarter - 2019
I.
Program/Office/Project Name: Child Care and Development Fund (PNLC)
The Child Care and Development Fund program goal is to increase the
availability, affordability, and quality of the childcare services in the Pawnee
Nation service area that includes Pawnee County and Northern Payne County.
The Pawnee Nation Child Care Program operates the Pawnee Nation Learning
Center and Afterschool Program for children ages two months through 8 years of
age. The CCDF program also operates the Pawnee Nation Child Care Assistance
Program that offers childcare service assistance to qualified applicants.
II.
Executive Summary:
The Pawnee Nation Learning Center served 61 children during the second
quarter. The children are provided with a nurturing, healthy and safe learning
environment. Developmentally appropriate educational activities, breakfast,
lunch and afternoon snacks are provided daily. The Learning Center is currently
operating with 54 children enrolled.
Callie Wilson was hired to replace Connie Russell in the 2-year-old classroom.
She has been a great addition to our staff and is highly qualified as a Master
teacher.
A parent picnic was held on the playground on April 9th. On April 18th, the
Learning center held an Easter egg hunt for the children in care.
A food program audit was performed in May. The auditor found that the
program was not serving enough milk to the children, so the center had to repay
every meal and snack that included milk during the audited month. The total
came to $1,846.50 which was deducted out of the next month’s claims. All other
elements inspected during the audit month were satisfactory, so the audit was
limited to that month.
The Child Care staff includes:
Infant Teachers: Stephanie Sewell and Jada Jimboy
Wobbler Teachers: Hannah Buchanan and Nicole Burnside
2’s teacher: Callie Wilson
3’s teacher: Vickie Reusch
Pre-K teacher: Dana Stewart
Afterschool Program Christina Attocknie
Floater: Cree Roughface
Cook: Becky Holt
Center Director: Christa Pratt
Assistant Director: Samantha Baker
The CCDF program provided partial or full childcare service assistance for
twelve (12) children during the second quarter.
Page 34 of 98
Pawnee Nation Learning Center/ Child Care and
Development Fund
Quarterly Report to the Pawnee Business Council
2nd Quarter - 2019
III.
Quarterly Goals and Objectives
GOAL 1: To provide quality childcare for our Native American and community
children.
OBJECTIVE 1: The CCDF program will maintain the Pawnee Nation
Learning Center for child development and childcare services.
ACTIVITIES:
1. Maintain childcare license through the State of Oklahoma
Department of Human Services (DHS). Continuous. DHS requirements must
be met at all times to remain in compliance. This involves ensuring certified
staff in compliance with child/adult ratios and facilities maintained in safe
and healthy repair.
2. Utilize Child and Family Food Program in order to provide healthy meals and
snacks. Completed. Meals served: 1560 breakfasts, 1880 lunches and
2246 afternoon snacks. Reports are submitted to receive reimbursement for
the food program.
3. Provide staff training for quality childcare services. Completed.
Training provided is listed below. The Oklahoma Department of Human
Services Licensing Requirements states entry level employees will receive 20
hours of training within three months of employment and each person who is
counted toward meeting the staff-child ratio is required to obtain 20 clock
hours per employment year. Director must complete 30 hours.
IV.
Travel and Training
On June 3rd, CPR refresher training was completed by Callie Wilson, Christina
Attocknie, Jada Jimboy, Samantha Baker, Stephanie Sewell, and Vickie Reusch.
Becky Holt completed a training in May on Meat alternate options for the Child
Nutrition Program. Callie Wilson was awarded her CDA in April and completed
Safe Sleep training in May. Christa Pratt renewed her food handler certification in
May. In June, before beginning her work in the classroom, Montana Snell
completed Safe Sleep training and Out of School time Entry level training.
PDLs and director’s credentials must be renewed annually and are registered
on the CECPD (Center for Early Childhood Professional Development) website.
V.
Financial Reporting
The CCDF program operates under three budgets; CCDF Discretionary, CCDF
Mandatory and the Hukasa Bank Account. The program is utilizing all three
funding sources.
Award letters have been sent for 2019 allocations. Total CCDF funding
allocations are as follows: Discretionary: $411,854. Mandatory: $78,727.
Income from other sources during the first quarter total to $25,144. Private pay:
Page 35 of 98
Pawnee Nation Learning Center/ Child Care and
Development Fund
Quarterly Report to the Pawnee Business Council
2nd Quarter - 2019
$17,359. DHS subsidy payments: $1,973. Food program payments: $4,961.
Payments from Otoe CCDF: $2,824.
VI.
Future Plans
There is a list of priority items that will be addressed with the additional
funding coming this year. The top priority items are as follows:
Door locking system
Camera monitoring system for the classrooms
New awning for the main entrance of the Learning Center
Kitchen upgrades (industrial stove & refrigerator, fire suppression
hood.
New carpet/tile in the Learning center
Additional toys and equipment for classrooms and playground
The Learning Center continues to offer quality childcare to the community and
pursue grants that will enable the center to serve more families and children.
Respectfully Submitted,
Christa Pratt, Learning Center Director
Page 36 of 98
Division of Health and Community Services
Quarterly Report to the Pawnee Business Council
2nd Quarter - 2019
I.
Program/Office/Project Name: Division of Health and Community Services
The mission of the Division of Health and Community Services is to improve the
overall wellness and lifestyle of Pawnee Tribal members and Native Americans
within our community. DHCS accomplishes this by providing services such as
health education, substance abuse counseling, nutrition, physical fitness,
preservation of family, safety planning, and youth development. The Division of
Health and Community Services consists of eight (programs) under (4)
departments: Health-Community Health Representatives/Health Education and
Special Diabetes Program for Indians; Prevention-Substance Abuse
Program/Methamphetamine and Suicide Prevention Initiative/Tribal Opioid
Response Program; Nutrition Services-Food Distribution and Title VI; and Family
Services-Ti-Hirasa Domestic Violence Programs and Indian Child Welfare. The
DHCS Office is also overseeing the tribal assistance programs: elders, disability,
and emergency as well as the Rural Communities Opioid Response Program.
II.
Executive Summary:
Much of the quarter was dedicated to working on the following: 1) Pawnee’s
flooding in May, 2) Budget Call, and 3) RCORP. During the major flooding in
Pawnee, TERC was activities and the role of DHCS is logistics. The DHCS Director
helped with the Relief Center for those displaced by the flood; provided meals,
financial and morale support, and community resources. The DHCS Director
continued to do case management regarding client services as well as maintain
tribal assistance.
Quarterly Goals and Objective
GOAL 1: The DHCS Director will be responsible for new program development
and- technical assistance to program directors in preparing new and continuation
proposals that support the continued and future growth of the Pawnee Nation.
OBJECTIVE 1: The DHCS Director will work in a coordinated team effort with
Program Coordinators in the development of new or continuation proposal
applications to funding agencies.
ACTIVITY 1: The DHCS Director worked with Tribal Planner, CHR/HE Coordinator,
and Diabetes Coordinator on the Good Health and Wellness proposal; submitted
on June 11.
OUTCOME 1: Waiting on approval/denial decision.
ACTIVITY 2: The DHCS Director worked with MSPI staff and DVPI Coordinator on
each of their renewals that were due June 1.
OUTCOME: N/A
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Division of Health and Community Services
Quarterly Report to the Pawnee Business Council
2nd Quarter - 2019
OBJECTIVE 2: The DHCS Director will work with the Planning Director on
strategic planning for new program development and/or reorganization.
ACTIVITY 1: The DHCS Director is on the Organizational Chart Committee and
reviews organizational changes for each division.
OUTCOME 1: N/A
GOAL 1: The DHCS Director will be responsible for all program compliance in
regarding to the funding agencies and/or PN.
OBJECTIVE 1: The DHCS Director will work in a coordinated team effort with
Program Coordinators to make sure programs are in compliance with the
funding agency and/or PN.
ACTIVITY 1: The DHCS Director and Planning Director are working together to
oversee the Rural Communities Opioid Response Program funded by HRSA.
OUTCOME 1: The Planning Director and Outreach Administrative Assistant
conducted (2) focus groups on January 23.
OUTCOME 2: The Outreach Administrative Assistant uploaded the survey into
Survey Monkey; it was launched on February 4 and closes April 4.
OUTCOME 3: The Outreach Administrative Assistant attended the Pawnee County
Healthy Coalition Meeting to share the project and survey information on
February 23.
OUTCOME 4: The Opioid Administrative Assistant attended a spring break event
at White Eagle, OK to distribute surveys on March 18.
OUTCOME 5: The Opioid Administrative attended the Pain Management & Opioid
Addiction Conference in Tulsa on March 27.
OUTCOME 6: The Opioid Administrative Assistant attended Wakanyeja: A
Conference on American Indian Behavioral Health in Omaha, NE on April 23-24.
OUTCOME 7: The Opioid Administrative attended American Indian and Alaska
Native National Behavioral Health Conference in Albuquerque, NM on May 14-17.
ACTIVITY 3: THE DHCS Director is working with each program to develop and/or
update their COOP Plans; make sure all staff has completed the NIMS, Food
Handlers, and CPR Trainings; and all staff evaluations have been completed.
OUTCOME 1: COOP Plans need to be up-to-dated.
OUTCOME 2: New and/or current staff need to complete and/or recertify for
trainings. CPR/First Aid and Food Handlers classes were offered as well as
completed online. NIMS Certifications were completed online.
OUTCOME 3: All programs need to make sure their information is updated on the
PN website.
OUTCOME 4: Evaluations need to be submitted to Human Resources.
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Division of Health and Community Services
Quarterly Report to the Pawnee Business Council
2nd Quarter - 2019
ACTIVITY 4: THE DHCS Director is working with each program to make sure all
budgets are up-to-date and match funding agency award amount.
OUTCOME 1: All budget modifications are either done and approved by Budget
Committee and Pawnee Business Council.
OUTCOME 2: Worked with each of the program coordinators on the 2020 Budget
Call. DHCS submitted a total of (25) federal and tribal budgets.
Objective 2: The DHCS Director will assist in providing community health
education to the Pawnee community.
ACTIVITY 1: DHCS Director helps with the Wellness Program (when needed) (i.e.
Zumba, Yoga, Kickboxing, Bootcamp, or Fitness Class).
ACTIVITY 2: DHCS Director participated and/or attended Denim Day, ICW Child
Abuse Prevention Day, SAAM Movie Night, DHCS Meet & Greet, Ben Glenn “The
Chalk Guy”, MMIW Event, and Wear Blue & Men’s’ Health Walk.
III.
Meetings and Tribal/DHCS Events
04/04, 04/22, 05/10, 05/23, 05/24, 06/06, 06/21-Division Directors Meeting
04/08, 05/08, 06/03-DHCS Coordinators Meeting
04/10-ICW Child Abuse Prevention Meeting
04/11-Prevention Week Meeting
04/15-ICW Admin Asst Interviews
04/16-Spring Break Post Meeting
04/17, 06/11- Behavioral Health Treatment Committee Meeting
04/17, 05/30, 06/26-Health Fair Meeting
04/17-Wellness Committee Meeting
04/19-Employee Easter Egg Hunt
04/22- RCORP Staff Meeting
04/23-RCORP Conference Call (Brian)
04/23-TOR Conference Call
04/23-HRSA/JBS Monthly Conference Call
04/24-Denim Day
04/27-ICW Child Abuse Prevention Day
04/30-SAAM Movie Night
05/01-Treatment Facility Meeting
05/02-Opioid Grant Meeting
05/09-DHCS Meet & Greet
05/09-Ben Glenn “The Chalk Guy”
05/17- “Working In & With Tribal Communities” Conference Call
05/31-MMIW Event
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Division of Health and Community Services
Quarterly Report to the Pawnee Business Council
2nd Quarter - 2019
06/04, 06/14-Princess Committee Meeting
06/14-Meeting with ED
06/25-DHCS Budget Call Meetings
06/27-PN Staff Meeting
06/27-Seed Preservation Planning Meeting
06/28-Wear Blue & Men’s’ Health Walk
IV.
Travel and Training
04/01-04/03-NICWA Conference
04/30-Self Care Webinar
05/02-MMIW Webinar
05/03-CPR/First Aid Training
06/18-06/20-HRSA RCORP Grantee Meeting
V.
Financial Reporting
The DHCS Office financial status is reflected in special reports prepared by
Pawnee Nation Finance Department and Grants & Contracts Office. Also, the
DHCS Director has access to all DHCS program budgets and reports.
VI.
Direct Assistance (this quarter-non-reoccurring)
Elders-(17)
Disability-(4)
Emergency-(10)
VII.
Future Plans
Continue to work on employees needing training (CPR/First Aid/Food
Handlers) and update COOP Plans.
Awareness, prevention, and outreach events such as the Health Fair,
Prevention Days, Hawkchief, and Summer Camp.
Work on HRSA’s close out
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Division of Health and Community Services
Quarterly Report to the Pawnee Business Council
2nd Quarter - 2019
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Pawnee Nation CHR/EMS/Health Education Program
Quarterly Report to the Pawnee Business Council
2nd Quarter - 2019
I.
Pawnee Nation CHR/EMS Program:
The purpose of the Community Health Representative/Emergency Medical Services
is to act as an advocate and facilitator for families and individuals to gain access to
comprehensive health care services as well as provide opportunities to enhance the
quality of life for the people they serve. The target population is eligible Indian
residents living within the Pawnee Tribal Service Area in Pawnee County and the city
limits of Stillwater, OK in Payne County.
Pawnee Nation Health Education Program:
The purpose of this contract is to establish identifiable health education components
within the tribal health department. The Health Education Program strives to
promote awareness, guidance & counseling and prevention of disease and/or
disability among Indian people. The overall goal is to enhance the quality of life for
the people we serve with healthy lifestyles.
II.
Executive Summary:
The CHR/HE Programs continued with normal business this quarter, serving clients
seeking health care. A new CHR Generalist started May 20 and an emergency
temporary assistant was hired to cover for the Administrative Assistant during her
maternity leave. The programs assisted and participated in several community
outreach events and activities and prepared for the annual Homecoming activities.
III.
Quarterly Goals and Objectives:
Goal1: To provide for a continuum of services to the population through health
education, case findings, referral follow ups and provisions of supportive services.
Objective 1: To assist the target population in maintaining their health and wellbeing and to continue to enhance the quality of life through preventative services
and health delivery.
Activity 1: The CHR/EMS Program picked up medications, supplies, and equipment
from IHS, local pharmacies, and out of town referral pharmacies for clients with no
other means of transportation.
Outcome 1: The CHR Program picked up and delivered medications, supplies, and/
or equipment for (24) clients this quarter.
Activity 2: The CHR/EMS Program provided transportation services to eligible Indian
residents to and from IHS and other referred facilities when necessary for routine
non-emergency appointments.
Outcome 2: The CHR/EMS Generalists transported (155) clients this quarter.
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Pawnee Nation CHR/EMS/Health Education Program
Quarterly Report to the Pawnee Business Council
2nd Quarter - 2019
Activity 3: The CHR/EMS Program conducted home visits/wellness checks for those
who are homebound.
Outcome 3: The CHR/EMS Generalists conducted (3) home visits this quarter.
Objective 2: To organize community health promotions and disease prevention for
the target population.
Activity 1: The CHR/HE Programs participated in the ICW Children Abuse Awareness
Event on April 27.
Outcome 1: Two hundred and forty (240) participants attended.
Activity 2: CHR Generalist attended the DHCS Meet and Greet and Ben Glen “The
Chalk Guy” on May 9.
Outcome 2: Approximately (30) participants total.
Activity 3: The CHR/HE Program Coordinator helped the Diabetes Program conduct
blood sugar, weight, and blood pressure screenings for Summer Pride participants
on June 18.
Outcome 3: Ninety-three (93) participants were pre-screened.
Activity 4: The CHR/HE Programs conducted a Men’s Health Awareness event on the
June 28 for all tribal employees.
Outcome 4: Thirty-three (33) participants were in attendance.
Activity 5: The CHR/HE Program in collaboration with the Wellness Committee
hosted fitness class, Zumba, yoga, and tumbling for community members
throughout the quarter.
Outcome 5: Average participants in each class are as follows: Fitness classes (16),
Zumba (40), Yoga (33), and RIPPED (32).
IV.
Travel, Training, and Meetings
April:
4- LIHEAP Quarterly webinar
8- DHCS Coordinators meeting
10- Child Abuse Prevention Event meeting
11- Prevention Week meeting
15- Pawnee County Healthy Coalition meeting
16- Spring Break Camp meeting recap
17- Pawnee Nation Health Fair meeting
17- Wellness Committee meeting
24- CSBG webinar
26-Pawnee Middle School Health Summit
27- ICW Child Abuse Prevention Event
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Pawnee Nation CHR/EMS/Health Education Program
Quarterly Report to the Pawnee Business Council
2nd Quarter - 2019
May:
3-Coordinator attended CPR/First Aid Training
8- DHCS Coordinators meeting
13- Pawnee County Healthy Coalition meeting
30- Health Fair meeting
31-Pawnee Nation Staff meeting
June:
3-DHCS Coordinators Meeting
12- Health Fair Meeting
25-Budget Call Meeting
26-Health Fair meeting
27- Pawnee Nation Staff meeting
V.
Financial Reporting
The Pawnee Nation CHR/EMS/HE program financial status is reflected in special
reports prepared by Pawnee Nation Finance Department and Grants & Contracts
Office.
General Assistance:
During this quarter, general assistance was provided to eligible clients through the
CSBG and LIHEAP Programs. The following is the number of clients served this
quarter:
CSBG-(16)
LIHEAP-(21)
VI.
Upcoming Events:
Pawnee Nation Health Fair
Hawk Chief Run/Walk
Summer Youth Camp
Assisting with Wellness Program (employee walk or weightloss challenge)
Page 44 of 98
Pawnee Nation Diabetes Program
Quarterly Report to the Pawnee Business Council
2nd Quarter –2019
I.
Program/Office/Project Name: Diabetes Program
The Pawnee Nation Diabetes Program promotes the delivery of supportive, interactive and
educational services for Native Americans with the risk factors of developing and/or with the
diagnosis of diabetes who reside within the Pawnee service area. It is our intent to improve the
quality of life for Native Americans by implementing SDPI Best Practice: Physical
Activity/Education. Best Practice continues with Zumba, Yoga, Kickboxing, Fitness Class, and
Pawnee Pride Fitness Camp.
II.
Executive Summary:
The Diabetes Program has continued to provide services designated to enhance the quality of
life for the people we serve. Much of the quarter has been dedicated to providing direct care
services such as blood glucose monitoring supplies, socks, diabetic foot care, and assistance
with eyewear, Glucerna, and N7 footwear. The Program continues to be involved in the Pawnee
County Healthy Coalition, Pawnee Public Schools Safety, Health, and Wellness Committee, and
OSU Extension’s Program Advisory Committee to obtain more community outreach, network and
combine resources. Best Practice continues with Zumba, Yoga, Kickboxing, Fitness Class, and
Pawnee Pride Fitness Camp. Diabetes Program staff are up to date on required DHCS trainings:
CPR/First Aid, Food Handlers, and NIMS.
Quarterly Goals and Objectives
GOAL 1: To increase physical activity, it helps reduce the risk for developing diabetes and its
complications as well as the reduction of the occurrence of obesity.
OBJECTIVE 1.1: Increase the rate of participation of activities and education on physical activity
with or without the diagnosis of diabetes.
Activity 1: The Diabetes Program in collaboration with the CHR/HE and SAP Programs, shall be
known as the Wellness Program Committee, provides Fitness Class, Zumba, RIPPED, and Yoga.
Outcome: The total fitness class participants was (120) which includes Yoga (33); Fitness Class
(16); Zumba (39); Ripped (32)-reoccurring participant average over the three (3) months.
OBJECTIVE 1.2: Number of individuals that participate and clients with an improved BMI, blood
sugar levels, and blood pressure levels
Activity 1: The Diabetes Program conducted screenings at the Elders Center on the 2nd and 4th
Tuesdays of each month of the quarter.
Outcome: The quarterly average for blood pressure is (149/86) and blood sugar is (138).
GOAL 2: Prevent and/or reduce the occurrence and complications of diabetes.
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Pawnee Nation Diabetes Program
Quarterly Report to the Pawnee Business Council
2nd Quarter –2019
OBJECTIVE 2.1: Increase the rate of participants being educated on diabetes prevention during
outreach events with or without the diagnosis of diabetes within our service area on how
physical activity and weight loss affects the prevention and/or maintenance of diabetes.
Activity 1: Pawnee County Healthy Coalition provides information and resources with the chance
to collaborate in future events or projects. Continual Monthly meetings occur.
Outcome: Monthly meetings were held on April 15, May 20, and June 17.
Activity 2: The Diabetes Program provided lunch and conducted fitness classes at the Pawnee
Middle School Health Summit on April 26.
Outcome: (119) students attended.
Activity 3: The Diabetes Program participated in the ICW Child Abuse Awareness Day on April 27.
Outcome: (240) participated in the event.
Activity 4: The Diabetes Administrative Assistant attended the DHCS Meet and Greet and Ben
Glen “The Chalk Guy” on May 9.
Outcome: Approximately (30) participants were in attendance.
Activity 5: The Diabetes Program collaborated with CHR/HE Program with the Men’s Health
Awareness Day on June 28.
Outcome: (33) employees attended the event.
GOAL 3: To reduce the occurrence and prevent the onset of diabetes among Native American
youth.
OBJECTIVE 3.1: Increase the rate of youth participation in screenings and physical activity
during community youth outreach camps.
Activity 1: The Diabetes Program in collaboration with the Pawnee Public Schools Coaches are
hosting the Pawnee Pride Fitness camp June 3-July 25. The Diabetes Coordinator has been
conducting the Fitness Classes for the female participants.
Outcome: (103) youth signed up for the fitness camp.
Activity 2: The Diabetes Program and CHR/HE Programs conducted screenings for the Pawnee
Pride Fitness Camp participants on June 18.
Outcome: (93) youth participated in the screenings.
Objective 3.2: Increase the rate of participants being educated on diabetes, nutrition, and
participate in physical activity during community outreach events.
Activity 1: Not applicable in this quarter.
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Pawnee Nation Diabetes Program
Quarterly Report to the Pawnee Business Council
2nd Quarter –2019
GOAL 4: To assist in preventing and/or reducing the occurrence of complications due to
diabetes among Native Americans in our service area.
Objective 4.1: To increase the rate of complete & documented annual exams that assist in
preventing and/or reducing the occurrence of complications due to diabetes.
Activity 1: The annual exams are for the clients benefit to maintain control of diabetes and
minimize the complications. Once all exams including downloads of glucometers, clients are
eligible for the demonstrated need of Nike shoes.
Outcome: (11) clients completed annual exams within the quarter. (Dental, Eye, Nutrition, Foot,
A1C lab, meter downloads). It’s proven a demonstrated need for clients to obtain Nike N7 shoes
to diabetes clients who have completed all annual exams. This shall reduce the complications
diabetes which can occur over time.
Objective 4.2: Secondary Prevention: Program assists with testing supplies and non-formulary
medications.
Activity 1: Clients were given glucometers to monitor their blood sugars at home. This tool helps
the client to keep a close watch on the sugar levels and gain better control of
hypo/hyperglycemic episodes. Glucerna shakes will be monitored closely in the upcoming
months.
Outcome: (30) clients were issued testing supplies, (11) prescriptions were filled for nonformulary medications (Glucerna health shakes), (14) clients received eyewear assistance, (12)
glucometers, and (5) received diabetic socks.
Objective 4.3: To increase the rate of participation during educational outreach clinics.
Activity 1: The Diabetes Program provided a free foot exam clinic on June 18. Diabetes
materials were handed out along with foot care products and brochures for home care.
Outcome: (8) participated in the free foot care exams.
III.
Travel, Training, Meetings
April:
1-IHS Audit Review meeting
8-DHCS Coordinator’s meeting
10-ICW Child Abuse Awareness event meeting
11-TOR Prevention week meeting
11-SDPI Webinar
15-Pawnee County Healthy Coalition meeting
16-Spring Break Recap meeting
16-IHS Diabetes Area Coordinator’s meeting
17-PN Health Fair meeting
17-PN Wellness Committee meeting
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Pawnee Nation Diabetes Program
Quarterly Report to the Pawnee Business Council
2nd Quarter –2019
18-Budget Meeting
21-25- Program Staff attended the Men’s and Women’s Wellness and Diabetes Conference in
San Diego
30-Pawnee Nation Employee’s staff meeting
May:
1-PHS Health, Safety, Wellness committee meeting
1-Assistant attended CPR/First Aid Training
8-DHCS Coordinator’s meeting
16-SDPI Webinar meeting
20-Pawnee County Health Coalition meeting
21-Pawnee Nation Health Fair meeting
28-IHS Area Coordinator’s meeting
June:
3-DHCS Coordinator’s meeting
12-Pawnee Nation Health Fair meeting
17-Pawnee County Healthy Coalition meeting
25-Youth Services meeting
25-Budget call meeting
26-Pawnee Nation Health Fair meeting
27-Pawnee Nation Employee’s staff meeting
IV.
Financial Reporting
The PNDP continues to monitor spending and strives to maintain the level of usage of funding for
current specifications of providing specialized services to the Native American Community.
Financial status is reflected in special reports prepared by Pawnee Nation Finance Division and
Grants & Contracts Office.
V.
Future Plans:
Pawnee Nation Health Fair
Hawk Chief Run/Walk
Foot exam
Youth Summer camp
Page 48 of 98
Food Distribution Program
Quarterly Report to the Pawnee Business Council
2nd Quarter - 2019
I.
Program/Office/Project Name: Food Distribution Program
The Food Distribution Program on Indian Reservations (FDPIR) is a Federal
Program that provides USDA foods to low-income households and to Native
American families residing in designated areas near reservations and in the
State of Oklahoma. The program serves as an alternative to the Supplemental
Nutrition Assistance Program (SNAP, formerly known as the Food Stamp
Program).
II.
Executive Summary:
On April 17, the Food Distribution Program’s building and van received damages
during the late-night storm. Regarding the building damages, it included the
following: the glass on one of the front doors was blown out; a few of the outside
panels in the waiting area were shattered; (2) of the windows in the coordinator’s
office had some damage; damage to the warehouse roof; and the awning of the
building had seemed to have shifted. The program van had (1) window that was
completely blown out and the back window was shattered. There was no
damage to the food or to the electrical units.
For the safety of our participants and not knowing if the awning was safe to park
under, participated had to enter and exist through the main Roam Chief Building
door. After it was inspected and deemed safe, the participants were able to
drive and park under the awning. At this time, the front door and the roof have
been repaired.
The program van’s windows were repaired in time for the program staff to attend
the NAFDPIR Conference in Mississippi; however, the van was involved in an
accident while in MS. Fortunately, no one was injured. The van had damage to
the driver’s door and the glass from the window was shattered. One of our
warehousemen drove it back to Pawnee while the other staff followed him back
in a rental car in case the van broke down. I really do appreciate Paxton for
helping us get the van back to Pawnee. Currently, the program has no van, but
the CHR Program has been a big help to us by letting us use their van to make
our home deliveries.
During this quarter, the program had received a change in one food item as well
as additional fresh produce items. In May, there were changed in the size of the
canned chicken. It has gone from 15 oz can to 12.4 oz can, but still is the same
brand. In June, the program received some of our seasonal fresh produce
including nectarines, plums, green grapes, and red grapes.
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Food Distribution Program
Quarterly Report to the Pawnee Business Council
2nd Quarter - 2019
Next quarter, there will be additional fresh produce added for the program to
order. FDP likes to give our participants a variety of produce to choose from.
III.
Quarterly Goals and Objectives
Our main goal this quarter was to continue to increase the number of
participants on the program. This will always be an ongoing process for the
program. The average number of participants during this quarter was 178,
which was lower than the last quarter, which was 217. For April, we had 177
participants (86 households); for May, there were 182 participants (86
households); and in June, there were 176 participants (83 households).
During this quarter, participation has really gone down. This could be due to the
weather, flooding, or the program being closed due to attending the national
conference. We did let our participants know a month ahead of time that we
would be closed for the conference.
The number of households that were new certifications/re-certifications for the
quarter was: April-23 households; May-17 households; and June-14 households.
The number of households that did not recertify this quarter was: April-12
households; May-9 households; and June-9 households.
The program staff continues to provide courtesy calls to our households to
remind them that they need to pick up their food. These calls are made at least
one week before the end of the month and there are times the calls are made up
to the last day of the month. The participants are told when the last day to pick
up their food, but we will have some who will come by the office on the last day
when we are closed.
The program continues to provide home deliveries to our elderly households,
households that are disabled, or for those households that have no
transportation. Participants call in their order and we deliver their order to them
after 4:00 that day. In April, there were a total of 9 households, in which 6
households were elders, and 3 households were disabled. In May, there were 8
households, in which 7 households were elders and 1 household was disabled.
In June there were a total of 7 households, in which 5 households were elders
and 2 households were disabled. The Pawnee Nation Food Distribution Program
Has Met/Continually in Progress their goals and objectives for this quarter.
IV.
Meetings and Tribal/DHCS Events
During this quarter, the following meetings were attended by the program:
Program Staff meeting, PN Staff Meetings, and Division Directors Meetings. Staff
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Food Distribution Program
Quarterly Report to the Pawnee Business Council
2nd Quarter - 2019
participated in the following events: Denim Day, DHCS Meet & Greet, Ben Glenn
“The Chalk Guy”, Budget Call Meeting, and Wear Blue for Mens’ Health.
V.
Travel and Training
Program staff attended CPR/First Aid Training and organized a Food Handlers
Training.
The FDP staff attended the 32nd Annual NAFDPIR Conference at Choctaw, MS on
June 10-13, 2019. There were breakout sessions for Directors, Certification
Specialists, and the Warehousemen.
At the General Session with USDA staff, they talked about the 2018 Farm Bill in
which the Food Distribution Program is now two-year funded. The administrative
funding ratio in 2020 will be 80-20%, instead of 75-25%. The participation has
been declining in the last few years. In 2016, the national number for FDP
participation was 93,038; however, it has declined to 85,123. Food Nutrition
Services (FNS) has made a regional realignment, by adding the programs in
Arizona and Utah to the Southwest Region. This would make the Southwest
Region the largest region with the two biggest tribes (Cherokees and Navajos) in
one region. The FDPIR Food Package Review Work Group is looking into adding
Lamb into the traditional food group. The Shelled Eggs Pilot Expansion is
continuing and has added 25 more tribes for a total of 59 tribes. The programs
will no longer receive the egg mix, if they decide they want the shelled eggs.
Later this summer, frozen pull pork and frozen whole strawberries will become
available.
All Food Distribution Programs will be phasing out AIS (Automated Inventory
System) which the programs have been using since 1992. This will be replaced
with IFMS (Integrated Food Management System), which during Phase 1-replace
AIS, Phase 2-ordering system of FFAVOR, and Phase 3 – ordering from WBSCM.
Phase 1 will take 20 to 24 months to complete. These were just some of the
highlights from the General Session.
The Program Coordinator attended the following break out sessions: Farm BillHow does this impact FDPIR; Director’s Handbook; Budgets: What’s New?,
Warehouse Food Safety; Nutrition Education Fishbowl; and Certification
Fishbowl. The Certification Specialist attended: Institute of Child Nutrition
Resources; Certification 101; Certification 2.0; One Nation – One Nutrition; and
Certification Fishbowl. The Warehousemen attended: Farm Bill – How does this
impact FDPIR and Certification Fishbowl. They also attended the Forklift Training
– Classroom and Forklift Training – Hands On, which was an all-day training. The
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Food Distribution Program
Quarterly Report to the Pawnee Business Council
2nd Quarter - 2019
Warehousemen both received their Forklift certificates and cards, which is good
for 3 years.
The staff also attended the SW/SE Caucus with Food Nutrition Services, the
SW/SE Caucus, SWIFT Meeting, and the NAFDPIR Business Session. I feel these
are also important to the staff, so they are aware of what is happening in our
region. This was a very informative conference and the staff brought back a lot
of information to further help them in their positions and to better serve our
participants.
VI.
Financial Reporting
The program continues to receive monthly expenditure reports from the Finance
Division. These reports let us know what has been spent and how much is left in
the program’s budgets.
This was the third quarter for our FY 2019 funding. During this quarter, the
program the FY 2019 funds for the program was $160,092. We were still under
the Continuing Resolution (CR) funding bill.
Budget Call also occurred this quarter. FDP had (3) budgets that were submitted:
Food Distribution Federal, Food Distribution Tribal Match, Food Distribution
Pallet.
VII.
Future Plans
For the next quarter, the program will work on getting our participants back up.
The program will also be working on closing out FY 2019 budget.
Page 52 of 98
Indian Child Welfare (ICW) Program
Quarterly Report to the Pawnee Business Council
2nd quarter-2019
I.
ICW Program
The purpose of the Indian Child Welfare Program is to prevent the break-up of
Indian families by providing and making referrals for services to American
Indians of the Pawnee descent, which include but are not limited to
comprehensive counseling and training programs that focus on prevention and
crisis intervention.
II.
Executive Summary
During the 2nd quarter, the ICW Coordinator maintained a caseload of (10) state
cases (5 are out of state cases), (14) Pawnee Nation Tribal Cases, (1) Pawnee
Nation Tribal Custody Case, and (2) Pawnee Nation Tribal Homes. There is a
total of (37) children involved in state and tribal cases. The ICW Coordinator
completed all visits as required in state and tribal cases. The ICW Coordinator
attended all state and tribal court hearings and all out of state hearings by
phone. The ICW Coordinator completed (16) home visits to children and families.
The ICW Coordinator attended (8) state court hearings, (9) Pawnee Nation Tribal
Court hearings, and (6) hearings by telephone in out of state cases. The ICW
Coordinator provided Expert Witness Testimony for 3 hearings. The ICW
Coordinator attended (2) Case staffings with the State of Missouri Children’s
Division.
The ICW Coordinator oversees both tribal and state custody cases including
providing case management services including referrals to services. The ICW
Coordinator works closely with the Oklahoma Department of Human Services to
ensure the Indian Child Welfare Act is followed including active efforts and
placement preferences of ICWA when Pawnee children are placed out of the
home. The ICW Coordinator was involved in (2) joint investigations with DHS
during this quarter. The ICW Coordinator is actively involved in all state cases
including those out of state.
The ICW Coordinator is involved in Pawnee Nation Tribal Court cases. The ICW
Coordinator completed (2) Adoptive Home Studies on (2) separate cases during
this quarter which includes completing home visits, completing background
checks, completing child abuse and neglect system searches and contacting
references. The Adoptive Home Studies were submitted to the Court and one
adoption with a grandparent was completed this quarter.
The ICW Coordinator continues to be the Secretary for the Pawnee Service Area
Child Protection Team. The ICW Coordinator attended the CPT meetings held in
April and May in Ponca City. There was not a meeting held in June. The CPT is
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Indian Child Welfare (ICW) Program
Quarterly Report to the Pawnee Business Council
2nd quarter-2019
coordinating with the Oklahoma Indian Child Welfare Association (OICWA) and
the OICWA Partnership Grant to host a Judge’s Luncheon in July or August with
the area judges. The CPT is also hosting the two-day OICWA meeting at the
Tonkawa Casino on November 21st & 22nd.
The ICW Program continues to work closely with state and tribal entities on
cases and referrals for services. The ICW Coordinator meets regularly with the
OKDHS Tribal Fields Liaison, Carmin Tecumseh Williams and has regular contact
with the CWS Tribal Coordinator for DHS.
The Pawnee Nation ICW Program continues to process and verify enrollment
eligibility for children as received by state agencies. There were (41) member
requests for eligibility processed during this quarter. The ICW Assistant
continues to process these requests and sends the eligibility letters and
verification to state agencies. The ICW Assistant’s salary is supplemented by
Pawnee Nation tribal funds. The ICW Coordinator hired a new ICW Assistant who
began employment in the ICW office on 4/29/19. The new ICW Assistant is a
Pawnee Nation Tribal Member and a welcomed addition to the ICW Program.
GOAL 1: Family Preservation: Pawnee Indian children will live in an environment
that is safe, nurturing, and culturally relevant with their own family.
OUTCOME: There was (1) Pawnee child removed during this quarter; however,
was placed back in the home in a dependency case. There was (1) Pawnee child
placed in Pawnee Nation Tribal custody and in a new open Pawnee Nation Tribal
Foster Home. There were (2) Pawnee Nation Tribal Court cases closed during
this quarter-(1) adoption was completed with a grandparent and (2) children
turned 18. The ICW Coordinator continues to monitor all state cases and
manages all tribal cases including case management services and preparing
court reports for Pawnee Nation Tribal Court.
GOAL 2: Reunification: When Pawnee Indian children are placed outside of their
home due to abuse or neglect, the ICW Program will utilize the ICWA along with
providing case management services to help support the Indian parent(s) with
reunification of the Indian family.
OUTCOME: Pawnee Nation ICW continues to provide case management services
to Pawnee Nation children and families when they have been removed from the
home or prior to removal to ensure the children’s safety while also preserving the
family unit. The Pawnee Nation ICW Coordinator has worked closely with the
families on the newly opened cases including being present at all court hearings,
completing home visits and attending child safety and transfer meetings at
OKDHS. The ICW Coordinator ensures that ICWA is followed in state cases. The
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Indian Child Welfare (ICW) Program
Quarterly Report to the Pawnee Business Council
2nd quarter-2019
ICW Coordinator is also filing a Motion to Intervene on behalf of Pawnee Nation
on all state custody cases.
GOAL 3: Foster Care: When Pawnee Indian children are placed outside of their
home due to abuse or neglect, the Pawnee Nation ICW program will utilize a
tribally approved Foster home that is safe, nurturing, clean, and supports cultural
awareness.
OUTCOME: The Pawnee Nation ICW Program works closely with OKDHS to
ensure that any Pawnee child that is removed from their home is placed in a
tribally approved home that is ICWA compliant. The ICW Program currently has
(2) Pawnee Nation Tribal Foster Homes. The ICW Coordinator opened a new
foster home during this quarter.
GOAL 4: Permanency: When all reasonable efforts have been exhausted to
reunify Pawnee Indian children with their parents or other family members, the
ICW Program will utilize a tribally approved permanent home that is nurturing,
safe, and supports cultural awareness.
OUTCOME: The Pawnee Nation ICW Program continues to make efforts to ensure
that Pawnee Indian children are placed in ICWA compliant homes.
The ICW Program held the April Child Abuse Prevention Event on April 27. A
prevention walk was held, a dunk tank, and food provided by the Pawnee
Lakeside Rodeo Association. There were several community partners that
assisted with the event including Pawnee Nation staff, Indian Health Services,
BIA, Pawnee County Sheriff’s Office, Pawnee/Osage CASA, CREOKs, Agape
Counseling, Pawnee Head Start, and the Pawnee Police Department.
Outcome: Approximately (204) individuals were present at the event.
III.
Travel and Training
The ICW Coordinator attended the Annual IV-B Meeting in Broken Arrow on April
17 & 18. The ICW Assistant is completing the online National Indian Child
Welfare Association ICWA Basics Training.
IV.
Meetings and DHCS/Tribal Events
April:
DHCS Coordinator’s Meeting
Child Abuse Prevention Event
Meeting with Tribal State Coordinator
Pawnee Service Area CPT-Ponca City
Pawnee Nation Staff Meeting
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Indian Child Welfare (ICW) Program
Quarterly Report to the Pawnee Business Council
2nd quarter-2019
May:
DHCS Coordinator’s Meeting
Region 6 Quarterly IV-B Conference Call
Pawnee Service Area CPT-Ponca City
Meeting with Tribal State Coordinator
Health Fair Meeting
DHCS Meet & Greet Event
Pawnee Nation Staff Meeting
June:
DHCS Coordinator’s Meeting
OKDHS PSSF closeout meeting w/Finance
Health Fair Meeting
BIA Program Review
Division Directors Meeting
Budget Call 2020
Pawnee Nation Staff Meeting
Financial Reporting
The ICW Program operated under the FY 2018/2019 funds during the 2nd
quarter. The program also operates the Title IV-B PSSF and CWS funding for
Child Welfare Programs and the OKDHS Tribal Project. The Title IV-B PSSF pays
for 5% of ICW Coordinator position with BIA paying 95%. The Pawnee Nation ICW
Program is able to provide financial assistance to families only through the
Federal Promoting Safe and Stable Families Program, Subparts 1 and 2 and the
OKDHS Promoting Safe and Stable Families Program.
OUTCOME: ICW provided direct assistance to (24) children and families during
this quarter through the above-mentioned programs.
Future Plans
The ICW Coordinator and ICW Assistant will continue to provide case
management services to Pawnee families and children. The ICW Coordinator will
continue to monitor state cases and work closely with OKDHS to ensure the
ICWA is closely followed. The Pawnee Nation ICW Program will continue to
process assistance applications and the ICW Assistant will process all member
requests. The Pawnee Nation ICW Program will continue to be involved in the
Pawnee Area Child Protection Team and attend the monthly meetings.
Page 56 of 98
Indian Child Welfare (ICW) Program
Quarterly Report to the Pawnee Business Council
2nd quarter-2019
The Pawnee Nation ICW Program will participate in the Pawnee Nation Health
Fair on July 3 and will be involved in prevention activities, Hawk chief Run, and
any other Pawnee Nation Homecoming activities.
The Pawnee Nation ICW Program will continue to recruit foster homes for
Pawnee Nation and process their applications. The Pawnee Nation ICW Program
will work diligently in recruitment of foster home and help to build the Pawnee
Nation Foster Home program.
Page 57 of 98
Ti-Hirasa Domestic Violence Program
Quarterly Report to the Pawnee Business Council
2nd Quarter - 2019
I. Program/Office/Project Name:
Ti-Hirasa Domestic Violence Program includes the Domestic Violence Prevention
Initiative (DVPI) and Family Violence Prevention/Domestic Violence Shelter and
Supportive Services (FVPSA). It is a confidential support service to victims of
domestic violence, dating violence, sexual assault, stalking, and human trafficking.
We serve all of Pawnee County regardless of age, economic status or race. We
prioritize Native American women and members of the Nation. Our mission is to
provide prevention and awareness and increase victim safety and offender
accountability.
The program provides services including domestic and sexual violence prevention,
advocacy, crisis intervention, education, and coordinated community response to
victims and their families of domestic and sexual violence while incorporating
Pawnee culture and traditional practices. Staff increase family as well as
community involvement by providing opportunities to participate in trainings as well
as culturally relevant activities. The program also promotes outreach and increases
awareness by providing victim advocacy, legal assistance, emergency victim
assistance to woman, intervention, cultural healing, safety planning, transportation
to shelter or relevant appointments, court advocacy, women’s group, anonymous
phone or text consultation, case coordination, policy development, community
response teams, sexual assault examiner programs, and community and school
education programs. Our three main areas of focus are criminal justice intervention,
victim services and prevention.
II. Executive Summary:
Our main focus this quarter was to provide effective and efficient services to our
participants while training program staff.
This quarter, we provided crisis intervention for new and established clients. Our
program provided services to (6) additional clients. New clients this quarter were (5)
female and (1) male, (2) were Caucasian, (4) were Native American, and (0)
unknown. All clients were served in some capacity. We also continued to work with
and provide services to (7) previously established clients.
III.
Quarterly Goals and Objectives
The Ti-Hirasa Domestic Violence Program has three main goals for the DOJ grant.
Our first goal is to prevent incidents of domestic or dating violence, sexual assault or
stalking. This goal is being met by providing prevention services to Indian women in
a variety of activities centered on healing and character development. We met this
goal by setting up domestic violence booths to raise awareness, attending and
presenting at events, and providing domestic violence and sexual assault support
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Ti-Hirasa Domestic Violence Program
Quarterly Report to the Pawnee Business Council
2nd Quarter - 2019
group to clients. We have distributed brochures around Pawnee Nation and Pawnee
County. We have (3) billboards; (1) in Pawnee and (2) in Cleveland that continue to
refer people to the National Domestic Violence Hotline.
Our second goal is to increase victim safety and offender accountability. This goal
was met by advocating for Native Victims at a State level as well as by providing
victim services and education
The third goal is to provide shelter, supportive services, and access to communitybased services for victims. We meet this goal by providing safety, resources, and
services to victims to allow participants to become self-sufficient and live a violence
free life. This goal is met by maintaining the 24- hour culturally sensitive crisis
hotline, providing legal services, providing emergency victim assistance, offering life
skills classes, and providing supportive services that help the client meet their goal
plan. Below is a list of the services provided for our clients this quarter:
VICTIM SERVICES PROVIDED
Partially Served
Served
Not Served
Civil Legal Advocacy/Court Accompaniment
Counseling
Criminal Justice/Court Accompaniment
Crisis Intervention
Employment Counseling
Financial Counseling
Hospital/Clinic/Medical Response
Material Assistance
Survivor Advocacy
Protection Orders
Protective Order Requested-Not Received
Transported
Shelter Services
Legal Aide (Protective Order, Divorce, Custody)
Emergency Victim Assistance
Grocery Assistance
Rental Assistance
Utility Assistance
Emergency Child Care Assistance
Children Served
Page 59 of 98
(4)
(6)
(0)
(2)
(4)
(0)
(2)
(3)
(2)
(1)
(5)
(10)
(1)
(1)
(5)
(1)
(1)
(2)
(1)
(2)
(3)
(0)
(8)
Ti-Hirasa Domestic Violence Program
Quarterly Report to the Pawnee Business Council
2nd Quarter - 2019
Hotline Calls
(1)
DV Class
(0)
Medication Delivery
(0)
**All clients receive educational and resource materials from the program.
III. Meetings
Apr 8-DHCS Coordinators Meeting
Apr 10-ICW Child Abuse Prevention Meeting
Apr 11-VAW Staff Meeting
Apr 17-Health Fair Meeting
Apr 30-PN Staff Meeting
May 8-DHCS Coordinators Meeting
May 8-VAW Staff Meeting
May 30-Health Fair Meeting
May 31-PN Staff Meeting
June 3-DHCS Coordinators Meeting
June 3-VAW Staff Meeting
June 25-Budget Call Meeting
June 26-Health Fair Meeting
June 27-PN Staff Meeting
IV. Events
Apr 3-Six Nations Quarterly Business Meeting
Apr 13-Kaw Nation MMIW Memorial Gathering
Apr 17-Wings of Hope visit and tour
Apr 18-Gathering of Voices: Addressing Sexual Assault in Indian County presented by
NAAV and hosted by Muscogee Creek Nation
Apr 23-24- Enhancing Tribal and State Collaborations to Build Sustainable Public
Safety Partnerships
Apr 24-Denim Day for Sexual Assault Awareness
Apr 26-Pawnee Middle School Health Summit sponsored Miss Oklahoma
Apr 27 -ICW Child Abuse Awareness Event
Apr 30-SAAM Movie Night, presented viewing of “Wind River”
May 2- Increasing Invisibility, MMIW Event in Red Rock presented by NAAV and
hosted by Otoe-Missouria Tribe
May 5-MMIW 5K at Pawnee Nation
May 9-DHCS Meet and Greet
May 11-OHCE Women’s Expo
May 31-PN No More Stolen Sisters MMIW Event
Jun 28-Bites and Bargains Event
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Ti-Hirasa Domestic Violence Program
Quarterly Report to the Pawnee Business Council
2nd Quarter - 2019
V. Travel and Training
Apr 2-Historical Trauma Training presented by NAAV in Ponca City (Prevention
Specialist)
Apr 8-11-Tribal Public Health Conference at River Spirit in Tulsa (Prevention
Specialist and Program Coordinator)
Apr 9-DVPI Training at the Tribal Public Health Conference
Apr 25-Webinar “The Neurobiology & Traumatic Impact of Sexual Assault”
(Prevention Specialist)
May 3-CPR/First Aid Training (Advocate)
May 13-17-National Behavioral Health Conference in Albuquerque, NM (Program
Advocate and Program Coordinator)
June 3-CPR/First Aid Training (Prevention Specialist)
June 11-Webinar “Lateral Violence in Native Communities” (Prevention Specialist)
VI.
Financial Reporting
We have not had any problems with availability of funds from our funding source.
The Ti-Hirasa Domestic Violence Program financial status is reflected in special
reports prepared by Pawnee Nation Finance Department and Grants & Contracts
Office.
VI.
Future Plans
1) Revamping Coordinated Community Response Team
2) Outreach/education/prevention activities such as Domestic Violence in the
Workplace, Elder Abuse, and Strangulation
3) Collaborate with Executive Office and Attorney General to update our existing
Domestic Abuse Act in tribal court.
Page 61 of 98
Pawnee Nation Substance Abuse Program/
Methamphetamine and Suicide Prevention Initiative/
Tribal Opioid Response
Quarterly Report to the Pawnee Business Council
2nd Quarterly-2019
I.
Program/Office/Project Name: Pawnee Nation Substance Abuse Program
(SAP)/Methamphetamine and Suicide Prevention Initiative (MSPI)/Tribal Opioid
Response (TOR)
SAP’s Scope of Work is to provide a community- based prevention service which
includes the identification of persons at risk for developing problems related to
the use/abuse which will offer a variety of services and use a range of prevention
and treatment approaches. Services provided to individuals and/or groups
include referral to primary residential programs that emphasize improved selfimage, value, and attitude clarification, decision making, and recognition of the
physical and emotional effects of alcohol and substance abuse and constructive
processes for dealing with stress.
MSPI’s scope of work is to service Native American youth (8 -24 years of age)
and family members who reside in the Pawnee Nation service area, providing
prevention and intervention for methamphetamine and suicide ideation through
cultural and health activities.
The TOR grant adds an additional approach to our focused prevention outreach
to reduce potential opioid misuse/abuse in our community through cultural and
health activities.
II.
Executive Summary:
This quarter was focused on clientele as far as individual sessions and transports
to and from detox and in-patient treatment, probation officers, court
appearances and lawyer appointments, and prevention activities with clients and
the community.
III.
Quarterly Goals and Objectives:
SAP Goal: To reduce and/or eliminate the effects of substance abuse problems
among our tribal members as well as our community.
Objective 1: To raise awareness in the community regarding substance
use/abuse and provide resources to the community and program clients.
Activity 1: SAP holds regular group meetings every Wednesday at 7:00 p.m. at
the SAP office.
Outcome 1: Over the past three months, (126) people attended meetings.
Activity 2: The program staff transported clients to different facilities for inpatient
treatment, detox, and/or suicide ideation. These clients that were transported
Page 62 of 98
Pawnee Nation Substance Abuse Program/
Methamphetamine and Suicide Prevention Initiative/
Tribal Opioid Response
Quarterly Report to the Pawnee Business Council
2nd Quarterly-2019
either entered extended inpatient treatment or follow up care for outpatient with
IHS Behavioral Health and or Pawnee Nation SAP.
Outcome 2: This quarter, (11) clients were transported-(5) to court and attorney
appointments, (4) were transported with suicidal ideation, and (2) to inpatient
treatment. Twenty-eight (28) clients were seen for individual counseling.
Activity 3: SAP maintains the Fitness Center, which meets the wellness
component of the program.
Outcome 3: This quarter, (437) people utilized the Fitness Center.
Activity 4: MSPI began a Native American Youth Leadership group with the
Pawnee community, which meets at the Pawnee High School twice a month.
Outcome 4: A total of (30) people attended the meetings in April & May.
Activity 5: SAP/MSPI/TOR assisted with the Native American Language
Competition in Norman, OK on April 2.
Outcome 5: (30) Students and (5) adults attended this event. Our youth came
back with several awards.
Activity 6: SAP/MSPI co-sponsored the Pawnee High School After Prom party at
Main Event in Tulsa on April 12.
Outcome 6: (82) youth and (15) adults attended the party.
Activity 7: SAP/MSPI co-sponsored the Title VI Indian Education Banquets for
Pawnee Public Schools on April 16. Staff also made a presentation and passed
out prevention material.
Outcome 7: Approximately (250) students and family members attended.
Activity 8: SAP/MSPI/TOR sponsored the First Native American Singing and
Dance Competition held here on the tribal reserve on April 18.
Outcome 8: (125) students participated in the competition and approximately
(200) individuals attended the noon meal.
Activity 9: SAP/MSPI/TOR attended the Pawnee Middle School Health Summit
on April 26.
Outcome 9: (119) students attended the summit.
Activity 10: SAP/MSPI/TOR set up a booth and helped with the Pawnee Nation
ICW Child Abuse Prevention event on April 27.
Outcome 10: (240) people participated in the event.
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Pawnee Nation Substance Abuse Program/
Methamphetamine and Suicide Prevention Initiative/
Tribal Opioid Response
Quarterly Report to the Pawnee Business Council
2nd Quarterly-2019
Activity 11: SAP/MSPI/TOR set up a booth at the Pawnee Middle School for
National Child Mental Health Awareness Day on May 6.
Outcome 11: (353) individuals visited the booth.
Activity 12: SAP/MSPI/TOR sponsored guest speaker, Ben Glenn “The Chalk
Guy”, who delivered (2) prevention messages on May 9. First presentation was at
the Pawnee Elementary School and the other was at Pawnee Nation Wellness
Center Gym for the Pawnee Community. The evening presentation was in
correlation to the DHCS Meet and Greet.
Outcome 12: (353) students attended his morning presentation and the (50)
people attended his evening presentation.
Activity 13: SAP/MSPI in collaboration with the CHR/HE and Diabetes Programs,
shall be known as the Wellness Program Committee, provides Fitness Class,
Zumba, Yoga, and RIPPED.
Outcome 13: The total fitness class participants was (120) which includes Yoga
(33); Fitness Class (16); Zumba (39); and Ripped (32)-reoccurring participant
average.
IV.
Meetings and Tribal/DHCS Events:
April:
8-DHCS Coordinator’s meeting
8-After Prom Party meeting
9-Program Staff meeting
10-ICW Child Abuse Awareness event meeting
11-TOR-Prevention Week meeting
15-Pawnee County Healthy Coalition meeting
16-Post Spring Break meeting
17-Treatment Consortium meeting
22-Native All-Star Event meeting
23-TOR Conference Call
26-PHS Wellness, Health, & Safety Committee meeting
28-After Prom meeting
29-Pawnee Nation Staff meeting
30-Native American Youth Group meeting
May:
1-PHS Health, Safety, Wellness committee meeting
1-Treatment Facility Meeting
7-Program Staff meeting
8-DHCS Coordinator’s meeting
Page 64 of 98
Pawnee Nation Substance Abuse Program/
Methamphetamine and Suicide Prevention Initiative/
Tribal Opioid Response
Quarterly Report to the Pawnee Business Council
2nd Quarterly-2019
20-Pawnee County Healthy Coalition meeting
21-Pawnee Nation Health Fair meeting
31- “No More Stolen Sisters” MMIW Event
June:
3-DHCS Coordinator’s meeting
11-treatment Center Consortium meeting
12-Pawnee Nation Health Fair meeting
12-Program Staff meeting
17-Pawnee County Healthy Coalition meeting
25-Budget Call
26-Pawnee Nation Health Fair meeting
27-Program Staff meeting
V. Travel and Training
ODAPCA Spring Conference on April 4 in Norman, OK
The Path to Crisis Response and Recovery Webinar on April 10
Tribal & State Collaborations to Build Sustainable Partnerships Training at the
Pawnee Nation Roam Chief on April 23-24
Becoming Prevention Champions in Your Workplaces and Communities on April 25
American Indian and Alaska Native National Behavioral Health Conference on
May 14-17
TOR TA Webinar on June 27
VI. Financial Reporting:
The Pawnee Nation SAP/MSPI/TOR Program financial status is reflected in special
reports prepared by Pawnee Nation Finance Department and Grants & Contracts
Office. The Pawnee Nation Fitness Center is now a sub account within the SAP
Program Budget.
Donations were requested by the Pawnee Title VI Indian Education Program and
Pawnee High School After Prom Party Committee
VII.
Future Plans:
Prevention Days in July
Youth Summer Camp in August
Page 65 of 98
Title VI Program
Quarterly Report to the Pawnee Business Council
2nd Quarter - 2019
I.
Title VI Program Elderly Meals
Title VI Elderly Meals Program receives three federal grants (Part-A Senior
Nutritional Meals/Supportive Services, Part-C Caregiver Outreach Program (Support
Services to homebound and caregivers), and the Nutrition Services Incentive
Program) to promote the delivery of supportive and nutritional services for Native
American Elders. The Administration on Aging Title VI primary purposes of
Nutrition services are:
• To reduce hunger and food insecurity;
• To promote socialization of older individuals; and
nutrition and other disease prevention and health promotion services to delay the
onset of adverse health conditions resulting from poor nutritional health or sedentary
behavior.
II.
Executive Summary:
April is the start of our third year in the three-year AOA grants. Our grant asks all
Title VI programs to work closely with volunteers and to utilize the Indian Health
Service to fulfill duties and explore other means to finding resources. All staff have
completed CPR/First Aid and NIMS trainings.
Title VI programs are encouraged to supplement their program with traditional foods
acquired by hunting, gathering, and growing. This quarter our Pawnee Elder Meals
program distributed some venison and cooked heritage squash from the freezer used
dried squash, corn, and other vegetables in stews. We used heritage beans exclusively
for many menu items and frozen fresh strawberries from the Elder garden as well as
fresh herbs and vegetables from the Pawnee Nation College garden. Eating fresh is
important and we worked with the state Farmers Market to sign up (17) elders to
receive “Senior Farmers’ Markets” EBT cards worth $50 to spend on fruit and
vegetables during this summer’s Friday Pawnee Farmer’s Market.
Volunteers: We lost a great Volunteer mid-April, Montse Leon, who worked well with
elders taking them shopping out of town, visiting, and cleaning. She moved home to
Mexico. AmeriCorps VISTA workers, Kahheetah Barnoskie, and Jasha Lyons-EchoHawk are full-time volunteers. Kahheetah is mainly assigned to work on Elder
fundraising, special projects of Title VI, occasional driver to deliver meals, and
continue working on the Pawnee Seed Preservation Project where we utilize ancient
seeds of our ancestors and grow out crops that end up in the Elder meals. Jasha works
from the Planning Office. Jasha [and Electa Hare-RedCorn] helped design a Food
Security and Hunger Asset Mapping Survey for elders to start using during
Homecoming. Two more volunteers were added to the program by helping elders.
This quarter, they socialized by taking elders to social events, took elders shopping,
and to chemo-treatments.
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Title VI Program
Quarterly Report to the Pawnee Business Council
2nd Quarter - 2019
Youth Workers (SYWEX): Thanks to the Education Division-Youth Services as (4)
Summer Youth Workers were assigned to the Title VI Program. Preslee Moore, Kyle
Pratt, Jaden Leading Fox, and Tea Tahchawwickah brought great energy to the
kitchen and garden duties. We were able to teach them bread roll making, drying food
methods, food safety & handling practices, and following recipes. They prepared
awesome desserts and baked goods, too.
III.
Quarterly Goals and Objectives
To reduce hunger and food insecurity: A total of 1,744 (1,508 last quarter) meals
congregate meals served for this quarter.
Month
Elder Center
I.H.S.
Total
April
447
168
615
May
431
135
566
June
403
160
563
*The Title VI Senior Program projected to provide up to (52) home-delivered meals per day as noted in the
proposal which is (16) days per month, and (12) months per year to eligible participants age sixty (60) and
older or married to an elder spouse. This is equivalent to ten thousand (10,000) home delivered meals
served per year.
A total of 1,588 (1,438 last quarter) homebound meals served this quarter.
Month
Homebound
April
561
May
487
June
540
*The total second quarter meals served for congregate and homebound meals combined is 3,332 compared
to 2,946 first quarter 2019 and 2850 fourth quarter 2018’s meals. Four days closed due inclement weather
and flooding.
In addition to meals prepared by the Elder Center, staff arranged for Elders to go the Food
Bank twice a month with other Elders “Helping Hands” and staff taking others without
transportation.
To promote socialization of older individuals: Our Fridays free of making meals and have
scheduled caregiver support groups sessions, games, and shopping trips for the Elders.
Overall Conclusions (based on annual report request for stats):
Volunteers (plus 4 SYWE youth)
Unduplicated number (Congregate)
Unduplicated number (Homebound)
Unduplicated number (receiving services)
Nutritional Education
Page 67 of 98
6
182
47
67
87
Title VI Program
Quarterly Report to the Pawnee Business Council
2nd Quarter - 2019
Nutritional Counseling
5
Unduplicated # receiving Support Services
22
Information Referral
18
Outreach (meds, errands, remind appointments)
19
Case Management
1
Transportation
577
Legal Assistance
7
Homemaker Service
4
Home Health Aid Service
1
Chores
48
Visiting*
12
*All homebound are visited daily by Van Driver when meals are delivered. (7 were
detailed health checks by driver and 7 were by I.H.S. referral).
Telephoning
86
Family Support
3
Ombudsman Services
0
Health Promotion & Wellness
54
Caregiving support info about available services
1
Assistance in gaining access to available services
3
Individual Counseling
5
Support Groups (Care Giving, Elders Raising Children)
0
Caregiving Training
2
Lending Closet
4
Other (Shopping, Food Bank)
85
Respite
45
To promote health and well-being by assisting older individuals to gain access to
nutrition and other disease prevention and health promotion services to delay the
onset of adverse health conditions resulting from poor nutritional health or sedentary
behavior.
All Homebound intakes are conducted by Pawnee Indian Health Center-Public Health
Nurses and turned into the Elder Center (Partnership Background): In 2011, the Public
Health Nursing Department established a partnership with the Pawnee Nation Title VI
Program and with each year the relationship has become more efficient in addressing
homebound needs. The purpose of the tribal program is to provide nutritious meals to
the elderly (age 60 and older or married to an elder age spouse) who meet the
requirements of the Title VI Homebound meals program the PHNs review homebound
meds list and makes dietary recommendations for our cooking staff. To qualify for the
home delivered meals program, individuals must be unable to walk under their own
power, unless recovering from a short-term illness or surgery. They must be disabled
Page 68 of 98
Title VI Program
Quarterly Report to the Pawnee Business Council
2nd Quarter - 2019
and unable to stand for long periods of time to cook meals and/or clean dishes. The
PHN Department assists with this program to provide the following:
1.
2.
3.
4.
5.
Health and functional assessment
Nutritional assessment
Behavioral Health assessment
Home/environmental/safety evaluation
Case management needs
The PHNs also assist patients navigate the Pawnee Indian Health Center services
including, establishing care for health services, home health and hospice coordination,
wound care, follow up appointment referrals, appeals, and diabetic follow up
appointments. Additionally, the PHNs provide flu shots and present health
information at the Pawnee Nation Elder Center. Monthly IHS newsletters are posted.
IV.
Meetings and Tribal/DHCS Events
Apr 2
Shared Planning Office Community Economic Development survey
Apr 8
DHCS Coordinators Meeting
Apr 9
VISTA Site Visit
Apr 9
Food Bank-(3) riders and (14) deliveries to homebound.
Apr 17 Otoe-Missouria Easter Egg Hunt-(5) elders attended
Apr 17 Health Fair Meeting
Apr 19 PN Employees Club Easter Egg Hunt-(22) elders and (4) riders.
Apr 23 Food Bank-(3) riders and (12) deliveries
Apr 25 Advisory Board meeting
May 3-4 Steam Engine Show parking and lemonade stand fundraiser by Advisory
Board
May 5
Kitkehaki Dance-(7) elders attended
May 7
Food Bank- (3) riders and (12) deliveries
May 8
DHCS Coordinators meetings.
May 14 Food Bank-(2) riders and (14) deliveries
May 14 (7) Elders attended Graduation/Birthday Handgame
May 30 Health Fair Meeting
May 30 PN Staff Meeting
June 3
DHCS Directors Meeting
June 12 Health Fair Meeting
June 21 BINGO and Chili Cook off sponsored by Advisory Board
June 25 DHCS Budget Review
June 26 Health Fair Meeting
June 27 Seed Preservation Planning Meeting
June 27 PN Staff Meeting
Page 69 of 98
Title VI Program
Quarterly Report to the Pawnee Business Council
2nd Quarter - 2019
V.
Travel and Training
Apr 23 Ben E. Keith Food & Equipment Expo and Training in Oklahoma City, OK.
Coordinator, Cook, Assistant Cook and AmeriCorps Volunteer attended.
May 3
CPR/First Aid Training-Assistant Cook attended
May 22 Strengthening Benefits Access for Diverse Older Adults on-line training.
VI.
Financial Reporting
The Title VI Program financial status is reflected in special reports prepared by
Pawnee Nation Finance Department and Grants & Contracts Office. 2020 projected
budgets call were turned in.
VII.
Future Plans
Pawnee Nation Health Fair
Review & Pass Bylaws with Advisory Board.
Sign up more savings accounts for Grandparents raising Grandkids
Page 70 of 98
Pawnee Nation Law Enforcement
Quarterly Report to the Pawnee Business Council
2nd Quarter - 2019
I.
Pawnee Nation Police Department.
The Pawnee Nation Police Department provides coverage for the Pawnee Nation
Jurisdictional area with twenty-four (24) hours -seven (7) days a week continual
law and order in providing for the safety and wellbeing not only for our tribal
members but also for the general public. Officers continue to provide routinely
daytime and nighttime patrols of rural tribal member residences which also
includes a few residences within the city of Pawnee that are held in trust status.
Patrol coverage includes the jurisdictional boundaries of Pawnee, Payne and Kay
Counties. This also includes the Pawnee Nation land located south of the
Chilocco facility. Law Enforcement staff includes: Chief of Police David Kanuho,
Assistant Chief of Police Harold (Gene) Howell, Police Officer Donna Hogan,
Police Officer Brandon (B.J.) Novotny, Officer Michael (Cory) Jimboy and
Administration Assistant/Dispatcher Courtney Turner.
II.
Executive Summary:
During this three-month period, officers traveled a total of 15,783 miles during
their routine patrols. Officers recorded 2,268 on-duty hours for this quarter.
Patrols are made daily and nightly of the North, West and South Indian
cemeteries. The department also continues to receive motorists assists calls
which include jumping dead batteries or offering rides for stranded motorist.
On April 22nd, Michael (Cory) Jimboy was hired as the new police officer to fill the
vacancy of the position once held by Bob Horn. Officer Jimboy enters into service
with some law enforcement experience which includes completing the state
reserve officer’s certification. Officer Jimboy will be scheduled to attend the U.S
Indian Police Academy upon their selection process.
III.
Quarterly Goals and Objectives
The Chief of Police will maintain statistics on the number and type of
incidents, arrest and their results, that require police assistance.
- During this quarter, Officers responded to and/or detected the following
offenses committed within the Pawnee Nation jurisdiction: one (1)
Counterfeit, one (1) Disorderly Conduct, two (2) Dangerous Drug Offenses,
two (2) Larcenies, one (1) Burglary, one (1) Trespassing, and one (1)
Verbal Assault.
Page 71 of 98
Pawnee Nation Law Enforcement
Quarterly Report to the Pawnee Business Council
2nd Quarter - 2019
-There were two (2) arrest made for this quarter. The Pawnee Nation
Police Department has a contract with the Pawnee County Sheriff’s Jail
and house all individuals that the tribal police arrest.
- Officers have also responded to the following non-enforcement calls:
eight (8) Assistance to Sick or Injured, six (6) Court Process Services, fortyfour (44) Public/Community Services, three (3) Traffic Warnings, and
sixty-one (61) Assistance to Citizens.
-There was two (2) reported patrols of the Chilocco area. The Pawnee
Nation only has pasture land located to the south of the Chilocco facility
but as part of our contract agreement, this area is a requirement for being
patrolled.
Assistance provided to the tribal members, and to the local law
enforcement agencies which include: City of Pawnee Police Department,
City of Yale Police Department, Pawnee County Sheriff’s Department,
other Tribal Law Enforcement Agencies, and other Pawnee Nation
Program services.
- During this quarter, Officers assisted with the local Law Enforcement
Agencies a total of sixty-three (63) times. Pawnee Nation Officers have
assisted the local state Law Enforcement departments with providing
back-up on unsafe calls and for traffic control during major accidents.
-During this quarter, our department registered two (2) sex offenders
living within the jurisdictional boundaries of the Pawnee Nation.
-Other services our department has provided for the public includes
preforming three (3) fingerprints (for the local public school system, foster
parent applications and for IHS employees), and ten (10) notaries. We did
not report any drug testing stats for this quarter. This is because we have
started charging for these test and agencies are using their own test sites
to perform this test.
Law Enforcement Officers continue to provide monthly criminal and drug
activity reports which are recorded and forwarded to the Bureau of Indian
Affairs.
Page 72 of 98
Pawnee Nation Law Enforcement
Quarterly Report to the Pawnee Business Council
2nd Quarter - 2019
- All statistics are gathered during each month by the Chief of Police and
the Admin. Asst. and are submitted to the BIA Law Enforcement Services
and to the BIA Southern Plains Regional Office. These reports are part of
the requirements from the funding agency. This also includes drug
activity reports.
IV.
Travel and Training
On April 23-25, 2019, Officer BJ Novotny attended and completed a two and a
half day, “Criminal Jurisdiction in Indian Country” Training Program held in
Oklahoma City, OK. This was sponsored by the Bureau of Indian Affairs and is
instructed by the U.S. District Attorney’s office.
On June 28, all Officers of the Pawnee Nation Police Department reported to the
Pawnee City Pistol/Rifle Range for their bi-annual required firearms
qualification. All officers successfully qualified with their duty pistols and
shotguns. Our next qualification will be scheduled in December.
V.
Financial Reporting
Monthly Revenue & Expenditure Reports and Expenditure Journals prepared by
the tribe’s Finance department are submitted to the LE department in a timely
manner. These figures are compared to the financial figures that the
Administrative Assistant, Courtney, monitors very closely through an up to date
cuff account system.
Future Plans
Preparations for this year’s Veterans Powwow are being made and we plan on
feeding assisting officers again this year. We are hoping for another uneventful
powwow with no major incidents.
This ends the Quarterly Report for April, May and June 2019.
Respectfully Submitted,
David Kanuho, Chief of Police
Page 73 of 98
Division of Natural Resources and Safety
Quarterly Report- 2nd, 2019
April, May, and June 2019
I.
Division Overview
The Pawnee Nation Division of Natural Resources and Safety was established and implemented in 2010.
It consists of four Departments:
Department of Environmental Conservation and Safety,
Department of Transportation and Safety,
Department of Fire and Rescue, and
Department of Emergency Management.
Although each Department within the Division has its own primary mission and service objectives, each
Department shares many common interest and supporting services concerning natural resources and
safety. Examples include NEPA compliance challenges, federal regulatory compliance, disaster recovery
efforts, FEMA mitigation re-imbursements, conservation of life and property, easement agreements,
trespass issues, zoning issues, protection of human health and environment, and maintaining effective
emergency planning and response capabilities. Each Department is operating with limited staffing while
challenged with maintaining comprehensive services to the citizens. Placing these Departments under a
common Division enables direct collaboration among the Management and staff which has resulted in
ongoing efficient and effective services.
II.
Division Reports
The Division of Natural Resources and Safety (DNRS) continues to develop its objectives through the
ongoing collaboration among its Departments. Each Department continues to identify their objectives
and achieving their goals as resources and priorities allow. The Director is continuing to work with the
DNRS Department Managers to identify critical services, staffing, and associated funding needs.
Department of Environmental Conservation and Safety (DECS)
This reporting period is the third fiscal quarter of federal assistance agreements with USEPA for the
DECS. The DECS initiated its federal obligations under the FY2019-20 projects. Activities under the
federal agreements include water quality investigations and monitoring, Federal permit certifications, oil
and gas inspections, hazardous spill response, emergency planning, environmental management planning,
wetland management plan development, and non-point source pollution prevention management. Nonfederal activities include assisting in the response and recovery efforts on the recent floods, the
development and implementation of both the Pawnee Nation Cannabis sativa L. (Hemp) Farming Act
(title XIV) and the Pawnee Nation Cannabis sativa L. Farming Regulations. In addition, the DECS
continues its enforcement of the Pawnee Nation Energy Resource Protection Act (Title XIII). The DECS
has issued approx. $30,000 in energy related permits as authorized under the Act. The DECS must
maintain an approved EPA/Tribal Environmental Management Plan which provides objectives of both
Tribal and Federal priorities. The DECS has completed its work with both BIA and USGS under a project
agreement with the BIA on Water Planning. The DECS staff continues to be challenged with capacity
development and the implementation of adopted Codes (International Codes: Fire, Building, Mechanical,
Page 74 of 98
Energy, Plumbing, and FDA Food Code), Pawnee Nations Natural Resource Protection laws (Title 11 and
Title 12 of the Pawnee Nation Law and Order Code) and implementing environmental regulations.
The staff continues to work with contracted inspectors, EPA, BIA, and IHS/OEH personnel for conducting
needed facility inspections and issuances of permits. The DECS Inspector and Rangers have been
providing facility inspections and utilizing the NOV process for its enforcement (Civil and Criminal). The
new enforcement process has continued to work well resulting in defendants paying prescribed penalties
and directed corrective actions.
Federal Assistance for the FY2019 project period includes the FY 19 GAP, WPC, and NPS proposals.
The DECS has received the First Nations grant and purchased the Ground Penetrating Radar. The DECS
is completing its final phase of the water plan research with USGS and is currently trying to locate a legal
research firm to research regal issues concerning Pawnee Nation Water rights. The DECS received
approval of its proposed budgets from the Budget Committee.
The Pawnee Nation (DECS) acquired 319 and 404 certification authorities along with Tribal Water
Quality Standards authorization in 2005. These authorizations are granted through the US Clean Water
Act and enables the Pawnee Nation to establish its water quality standards, certify (review, approve,
disapprove) all federal permits for wastewater discharges and stream bank disturbances within Pawnee
Nation, and enables the Pawnee Nation to receive an allocation for addressing Non-Point Source Pollution
issues within the Pawnee Nation. The Pawnee Nation is the only Nation in Oklahoma to acquire 303
(Water Quality Standards), and 404 (Certifications) program authorization. The DECS staff has provided
review of and submitted conditions for 404 certifications as issued by the Federal Government (US Army
Corp. of Engineers and USEPA) within Pawnee Nation. The DECS staff is continuing its compliance
monitoring of approx. 23 streams and lakes within the Pawnee Nation to assure water quality supports
their designated uses. The projects implemented under the reporting period include FY18 General
Assistance Program (GAP), the FY18 Water Pollution Control, and the FY18 Non-Point Source Pollution.
In addition, the DECS is working with USGS on a BIA Water Resource grant.
Environmental Regulatory Commission (ERC) had no activities under the reporting period. .
Department of Transportation and Safety
The Pawnee Nation Department of Transportation and Safety (PNDOTS) consisted of three (3)
employees, (Chris McCray, Transportation Manager; Rhonda James, Assistant Manager; Ashley Mulder,
DNRS Administrative Assistant).
PNDOTS reviewed easement applications for ODOT and Oil & Gas Operation projects;
PNDOTS worked on adding all Pawnee Nation jurisdiction roadways on National Tribal Transportation
Facility Inventory Database;
PNDOTS continues working on Pawnee Nation Enhancement & Safety Projects (CM/GC) planning and
construction;
DOTS staff working on Pawnee Nation Enhancement & Safety Projects
o 1st Street Project – GMP #1 -sewer line completed
GMP#2 – lights have a Notice to Proceed
GMP#3 – roadway; construction work has begun
o Morris Rd project – GMP#1
Page 75 of 98
95% complete; waiting on BNSF Railroad to finalize connection
GMP#2 – Lights; wire and pedestals complete
GMP #3 – Fog seal Morris to Beck Dr
Waiting on contract review and signed
o Catlett Rd project – GMP#1
Lights- wire and pedestals complete
o Fog Seal Project – GMP#1
All tribal complex roads
Notice to Proceed
o 18/64 GMP#1
Fog Seal from Morris Rd to Highway 18/64
Notice to Proceed
o Directional Signs GMP #1
4 – 10’ signs placed around the complex
Notice to Proceed
Entrance signs for Catlett and Agency GMP will in for review next week
o 2 – large welcome signs with wolves’ statues for both entrances.
PNDOTS continues to coordinate efforts with Don Mason on the 1st Street Safety Project, contract issues;
PNDOTS staff working on expanding Pawnee Nation roadway database.
PNDOTS staff working on the FEMA Damage Pre-Assessment documents
PNDOTS staff working on ROW applications.
The PNDOTS continues working with other Pawnee Nation divisions that require the use of transportation
equipment. PNDOTS staff continues working with the Pawnee and Payne County Commissioners, BIA
staff, and FHWA Officials.
Department of Fire and Rescue
The DFR has responded to 6 dispatches for emergency services under this reporting period. In addition,
the DFR participated in 3fire prevention activities and 2 fire inspections took place under the reporting
period.
The Emergency Services Coordinator (ESC) has been tasked with providing needed Fire Fighting
Training, CPR/AED training, assisting with fire inspections, assisting with NIMS training, developing
EOC&EM exercises, developing Fire Grants, coordinating and participating in fire prevention activities,
reporting fire activities to the FSA, maintaining all equipment and apparatus in a “ready” condition, and
responding to calls as dispatched. The ESC continues to finalize the Pawnee Nation Hazardous Mitigation
Plan, Emergency Operations Plan and the maintenance of equipment.
The DFR is continuing to have problem retaining its new firefighters. Qualifications for Pawnee Nation
firefighters include Fire Fighter I certification accredited by the International Fire Service Accreditation
Congress (approx. 140 hrs. training), Emergency Medical Responder certification accredited by the
National EMS registry or Oklahoma EMS Registry (approx. 60 hrs.), and Hazmat Operations or Tech.
(IFSAC) (approx. 96 hrs.). Once in initial training is completed, the Firefighter will require approx. 56
hrs. of in-service training to maintain certification as a Pawnee Nation Firefighter. The DNRS Director
Page 76 of 98
is looking at options to encourage continued service retention. A minimum of 56 hours in- service training
is required to maintain skills and certifications as a fire fighter/EMS responder. This is in addition to
dispatches and new training initiatives. State side fire departments offer retirement compensation for its
volunteers. Pawnee Nation provides no benefits or compensation to its responders. In the past, Pawnee
Nation has enabled employees to participate in training/response on “admin leave” status. This assures no
lost wages but does not address lack of compensation for the additional responsibilities, including
maintaining of in-service training requirements, 24/7 response coverage, elevated risks of injury or life,
or the compensation for non-employee responders. The DFR issued responders an annual honorarium of
up to $1,200 to compensate for these needed services to the Pawnee Nation.
In March 2019, The Emergency Services Coordinator resigned from his position. The Pawnee Nation
hired Mr. Jon James as its Emergency Coordinator (7/3/2019).
Page 77 of 98
Department of Emergency Management
The Department of Emergency Management (DEM) is currently funded as part of the DFR and DEM.
The DEM participated in flood recovery activities within the Pawnee Nation. Staff throughout the Nation
stepped up and implemented activities (shelters, assessments, rescue, debris removal, etc.) in accordance
the Essential Functions as established under the Continuity of Government and Continuity of Operations
planning. The Pawnee Nation incurred approximately $203,000 in property damages and emergency
services. The assessments have been turned over to FEMA representatives.
The Pawnee Nation has continued to maintain the Emergency Management presents, resulting in the
opportunity to acquire financial assistance through FEMA and/or the State office of Emergency
Management’s SLA grant to “enhance” existing Department activities. The PNEM is currently updating
the Hazard Mitigation plan with the help of the TERC (Directors) and staff.
Tribal Emergency Response Committee (TERC) has met on two occasions during this quarter to discuss
Inclement Weather and Flood Response. Meetings will resume this next quarter to go over hazard plans
and EOP.
Page 78 of 98
Planning Division
Quarterly Report to the Pawnee Business Council
2nd Quarter
April- June 2019
I.
Planning Division:
Planning Division consist of the planning department, ICDBG, and Grants and
Contracts. The planning department is responsible of bringing new ideas to the table and
collaborating with other departments that will increase services to the tribe. The
Planning Director is incorporated in the development of the tribe organization. The
Planning Director works side by side with Pawnee Business Council and all the other
Divisions. The Planning Director uses the Nation’s strategic plan to increase productivity
and organizes the overall structure of the Tribe’s vision. ICDBG is utilizing grants to
better serve the community. They play a big role in developing various projects which
include: decent housing, suitable living environment, and economic opportunities. Grants
and Contract major goal is to ensure that the federal and non-federal grants are
completed. GC makes sure that the grants are constructed to their full potential and that
they meet the budget requirements to minimize the risk of losing funding. Also, they
analyze opportunities to increase funding from federal contract and see if there are
opportunities within the tribe to take advantage to increase serves.
II.
Executive Summary
During the second quarter, the Planning Division has been busy working on grant
proposals and our yearly projects. We continued looking for methods on helping the CRD
Division. The Planning Division submitted nearly five (5) grants and donations to see if
we could secure funding to resurrect CRD. Our goal was to find several different funding
opportunities that could help our efforts in developing an opportunity that would give
CRD a new perspective on restructuring their Division for success and sustainability. The
Planning Division teamed up with others to systematically create methods that will
strengthen CRD while addressing all the culture components. In addition, we submitted
an ANA grant that would strengthen Pawnee Language and create an opportunity to
invest into our young linguists. One of our goals is to standardize Pawnee Nation’s
language and increase outreach and educate the community to learn the language. This
only creates more opportunities for funding by providing new innovated methods.
Next, we are continuing to work on our two projects of developing a plan for a
treatment facility and our CEDS plan. We had several meetings and moving along nicely.
In addition, we conducted several surveys to gather the needed information from the
community. This empowers the community while making sure that we address their
desires.
Thirdly, throughout these projects, we continue working with other Divisions and
programs to start looking for new opportunities that strengthens the Nation as a whole.
As new grants and other opportunities become available, we reach out to other
Page 79 of 98
Planning Division
Quarterly Report to the Pawnee Business Council
2nd Quarter
April- June 2019
departments to see what we can do to assist them and see if it falls under their goals and
objectives. I went to an FCC Tribal Workshop to learn about what we can do and see
what other tribes are doing in the telecommunication world. This information was key to
enhance our cellular and broadband services in Pawnee County. Planning still working
with PBC in finalizing a Strategic Plan. We are now on the phase that Council is
developing a timeframe for each category. Also, I was part of the Budget Committee to
finalize the upcoming 2020 budget call.
Lastly, we were able to accomplish several new objectives in the second
quarter. We submitted several grants to secure funds for the Nation. As things arise, we
have taken that responsibility to address those issues while staying on the right track in
reaching all our goals for 2019. We continue bringing more ideas and methods to Pawnee
Nation to see if there are other means of success that will help Pawnee Nation and our
tribal members.
III.
Quarterly Goals and Objectives:
Planning Directors goals and objectives and new insight that we want to accomplish.
a. Description on Activities Conducted
i. Continue working on our efforts on developing a Agriculture Division.
ii. Developed and submitted several grants for the Nation.
iii. As a steering committee member for the CREATE Bridges project, I
partaken in the site training/meeting.
iv. Conducted several Committee meeting for our CEDS and Treatment
facility (one each per month).
v. Conducted 3 surveys (1 for the Treatment facility; 2 for the park
enhancement; 2 for our CEDS project).
vi. Develop and Complete the MOU for our Committee members for the
Treatment facility so they will continue to help our efforts moving
forward after the grant.
vii. Had a meeting Dr. Watters and the Consulate of Peru on creating
opportunities in Pawnee, OSU, and the people of Peru.
viii. Conducted a meeting with Don and I to talk to IHS Director (Seneca)
to discuss what can they do to assist us in creating this treatment
facility.
ix. Received a Donation from Enbridge that granted us to plant 24 trees in
Pirau Park and Nature Fit Trail.
x. Assisted the Director of Oklahoma Commerce by providing them
information of potential lands that are prime for investors looking to
reinvest since we are an Opportunity Zone.
xi. Developed a position for Americorp/Vista Worker to get a grant
writer/Seed developer for the Planning Division.
Page 80 of 98
Planning Division
Quarterly Report to the Pawnee Business Council
2nd Quarter
April- June 2019
xii.
xiii.
xiv.
xv.
Develop and Completed the 2020 Planning Division Budget
Partake in the 2020 Budget Call
Continue working with PBC on Strategic Planning
Developed a new survey which will be coming our soon, to gather more
insight from the community as we move forward with our strategic
plan.
xvi. Tiffany and I had several meetings as we address upcoming grants on
addressing our efforts with the treatment facility and other health
grants.
xvii. Scheduled and Partaken in Proposal Review Committee for the
approval of submitting grants
b. Submitted several grants
1. Shakopee Donation Grant
2. Enbridge Earth Day Grant
3. MHA Donation Grant
4. CDC Good Health and Wellness Grant
5. ANA Language Grant
6. DOI Telecommunication Feasibility Grant
7. BIA Repatriation Grant
8. Historic Preservation Fund Grants THPO FY19
c. Conducted several conference calls
1. OSU Dr. Watters
2. HRSA & JBS (Monthly)
3. Janie Hipp
4. Mitchell (Telehealth)
5. Shannon Pangani
6. Andrew KnifeChief
7. James West (DOI)
8. Desiree Rucker-Ross (USDA)
d. New Objective for Next Quarter
i. Finalize Strategic Plan with PBC
ii. Closeout of the HRSA Treatment Facility Planning Grant.
iii. Start Pre-Planning for Greenhouse.
iv. Research grants to develop an Agriculture workforce development
program
v. Continue working on the Campground Project
vi. Establish new relationship with the new President and understand
what we would like to accomplish while he in office
vii. Assist in finishing the 2020 Budget
Page 81 of 98
Planning Division
Quarterly Report to the Pawnee Business Council
2nd Quarter
April- June 2019
IV.
V.
viii. Continue working with other Divisions and Departments on securing
funding for existing and future projects.
e. Future Meeting and Establish New Relationships
i. Meeting the OSU on educating student about creating businesses on
Tribal Land
ii. Continue our project meetings
iii. Contact Pawnee County Economic Development Committee to figure a
method for Pawnee Nation to have a seat at the table
iv.
Travel and Training
a. Travel
i. HRSA Responding to the Rural Substance Use Crisis Event
ii. FCC Tribal Workshop
iii. CREATE BRIDGES: Steering Committee Training Meeting
b. Training
i. Webinar
1. The Path to Crisis Response and Recovery
2. FY2019 FOA Technical Assistance Webinar: Youth
Engagement in Sports (YES Initiative)
3. CF Technical Assistance and Training (TAT) Grant
4. Daunting Made Doable: Selecting Evidence-Based Programs
and Practices (EBPs)
5. Mapping Your Way from Vision to Impact: Strategic Planning
Tools and Tips
6. Project ECHO (Extension for Community Healthcare
Outcomes)
7. Native Farm Bill Coalition Webinar - Hemp Update Webinar
8. How Drones and Drone2Map Can Impact Your Tribal Lands
Financial Reporting
For the 2nd quarter, the Planning Department remained within budget and had no overbudget line items. Expenses are concentrated more in salary and fringe benefits. The
Planning Director went on one travel, yet it was reimburseable.
VI.
Conclusion
The Planning Division continues assisting other Divisions and Department. We continue
to be motivated in moving into a new direction and thinking outside the box to deliver new
methods and services to Pawnee Nation. We believe this new direction will make the tribe
more efficient. As the Planning Division, we want the Nation to become more sustainable.
Page 82 of 98
Planning Division
Quarterly Report to the Pawnee Business Council
2nd Quarter
April- June 2019
Our goals this year is develop a solid structure for the Nation and to start developing new
economic development resources that will lead us to becoming more sovereign. In addition,
we look at methods and programs that will increase our services to the individuals that we
serve. Our team is still developing a solid roadmap that will be a powerful resource on
creating a foundation for others to follow. Moreover, we continue working with others while
establishing a new mindset that will help us move from Federal reliance to Tribal
dependency. This allows us more freedom and flexibility to increase services to our people.
Page 83 of 98
Division of Planning & Tribal Development
ICDBG Projects
FY-16 Pawnee Nation Ceremonial Campgrounds & Nature Fit Trail
FY-18 Pawnee Nation Greenhouse Project
Quarterly Report to the Pawnee Business Council
2nd Quarter-2019
I.
Indian Community Block Development Grant Program (ICDBG)
The ICDBG Program provides eligible grantees with direct grants for use in
developing viable American Indian and Alaska Native Communities, including decent
housing, a suitable living environment and economic opportunities, primarily for lowand moderate-income persons.
http://portal.hud.gov/hudportal/HUD?src=/program_offices/public_indian_housing/ih/grants/icdbg
II.
Executive Summary:
FY-16 ICDBG: Pawnee Nation Ceremonial Campgrounds & Nature Fit
Trail (PNCCNFT)
The grant will allow the Pawnee Nation to revamp the Campgrounds area and add
a nature fit trail just east of the campgrounds. This would include the demolition
of the existing restroom facility and replace with a newly constructed larger
facility to hold at least 3 stalls for toilets and showers for both men and women,
with ADA compliance. All existing electrical lines to be placed under ground
while adding several electrical pedestals along the camping areas. A new dance
arbor complete with new LED lighting. The nature fit trail would be almost a mile
in length, lined with solar lighting, exercise stations, picnic tables and benches.
III.
Quarterly Goals and Objectives
PNCCNFT
FY-16 ICDBG
The five phases of the Ceremonial Campground Project have been ongoing
through out the quarter; phases are listed below.
Phase 1: Trail – The Trail has suffered severe damage due to the major
flooding event in May. Pictures and details of the damage have been sent
into FEMA. Should hear a response from FEMA sometime in the 3rd
Quarter. Once funding has been obtain to correct damages, trail will be
restored.
Phase 2: Campsites –This phase has been completed.
Phase 3: Bathroom – The 1200 SQFT bathroom is nearing completion.
The structure is built and secured, all that is needed is installing of
partitions, showers and HVAC system. The electrical has been tied into
the new transformer, with the main switches for the campground area
Page 1 of 2
Page 84 of 98
Division of Planning & Tribal Development
ICDBG Projects
FY-16 Pawnee Nation Ceremonial Campgrounds & Nature Fit Trail
FY-18 Pawnee Nation Greenhouse Project
Quarterly Report to the Pawnee Business Council
2nd Quarter-2019
located inside the bathroom. Each restroom will have 3 stalls of toilets and
3 stalls of showers all within ADA compliance. Each restroom will also
have diaper changing stations. Bathroom has been completed, additional
amenities could be added during the final phase of the project; such as a
fence around the air compressor, gutter covers and any additional adds
needed.
Phase 4: Arbor – A Guaranteed Maximum Price (GMP) contract has been
negotiated and was executed in the early part of July; work on the arbor is
expected to be completed by the end of September. Major construction on
the arbor to start in the early part of the 3rd Quarter.
Phase 5: Bridge – This item will start once the GMP is known for the
arbor. All carryover project money will be used in this area and could
potentially be used for some amenities that were initially left out due to
budget factors.
Pawnee Nation Greenhouse Project
FY-18 ICDBG
On June 18th the Pawnee Nation was officially notified by HUD they had been
awarded $800,000 to construct 2 greenhouses for economic development.
The grant agreement was signed and submitted back into the HUD office; initial
meetings between all stakeholders will start to take place in the early part of the 3rd
Quarter, along with the beginning of the Environmental Review. A budget of
$800,000.00 will make go through the Pawnee Nation approval process before any
funds are expended.
IV.
Travel and Training
No travel or training was taken this quarter.
V.
Financial Reporting
PNCCNFT
Total expenditures for this budget for this quarter is $XXX; this includes capital
outlay for project construction and salary for administration. The ICDB
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