Pawnee Nation of Oklahoma (2020)
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Pawnee Nation of Oklahoma
Third Quarterly Program Reports 2020
July, August, September
Pawnee Nation Division Reports
Submitted to the
Pawnee Business Council
November 7, 2020
Walter R. Echo-Hawk, President
Jordan Kanuho, Vice-President
Patricia McCray, Secretary
Carol Chapman, Treasurer
Cynthia Butler, Council Seat #1
Dawna Hare, Council Seat #2
Charles Lone Chief, Council Seat #3
Charles Knife Chief, Council Set #4
Index
Pawnee Nation Third Quarter Reports 2020
Pawnee Nation Organizational Chart
Executive Director’s Report, Muriel Robedeaux, Executive Director
Human Resources, Shelby Harger, Manager
Communications, Jeana Francis, Manager
Information Technology, Christal Prill, Manager
Enrollment, Carrie Peters, Manager
Division of Culture (CRD), Herb Adson, Division Director
Tribal Historic Preservation Office, Joseph Reed, THPO Officer
NAGPRA, Martha Only A Chief, Coordinator
Division of Education, Suzy Knife Chief, Acting Division Director
Pawnee Nation Learning Center, Samantha Baker, Manager
Division of Finance, William Perry, Division Director
Procurement, Walterene Hare, Manager
Division of Health & Community Services, Tiffany Frietze, Division Director
CHR/EMS (Community Health Rep./Health Education), Kyla Wichita, Coord.
Diabetes, Mee-Kai Clark, Coordinator
Food Distribution, Florissa Kanuho, Supervisor
Indian Child Welfare, Amanda Farren, Coordinator
1
2
7
9
16
19
22
24
26
27
29
32
34
35
39
43
47
50
Office of Violence Against Women, Amy Kenzie, Program Advocate
Substance Abuse Program, Barbara Attocknie, Program Coordinator
Methamphetamine and Suicide Prevention Initiative (MSPI)
Tribal Opioid Response (TOR) and Native Connections (NC)
Title VI – Part A and Part C, Danielle Wheatly, Program Coordinator
Division of Law Enforcement, David Kanuho, Div. Director/Chief of Police
Division of Natural Resources and Safety, Monty Matlock, Division Director
DECS (Dept. of Environmental, Conservation and Safety), Monty Matlock
Department of Transportation and Safety, Chris McCray
Department of Fire and Rescue, Monty Matlock
Department of Emergency Management, Jon James
Division of Planning, Brian Kirk, Division Director
Grants and Contracts, Laura Melton
Planning and Tribal Development Office, Reva Howell, Manager
PN Ceremonial Campgrounds & Nature Fit Trail – FY2016
PN Greenhouse Project – FY 18
PN Public Safety Center – FY 19/20
ICDBG PN CARES Project- FY 20
PN CARES Projects- FY 20
Division of Tribal Operations, Jimmy Jestes, Division Director
Housekeeping and Grounds Maintenance Contract, Steven Moore
Agriculture Department, Electa Hare-RedCorn
*Indicate No Report was Submitted
54
57
Title VIB Programs: Child Welfare Services and promoting Safe and Stable Families
i
61
64
67
67
68
69
69
71
75
79
85
92
95
CONSTITUTION
PAWNEE NATION OF OKLAHOMA
CORPORATE CHARTER
PAWNEE BUSINESS COUNCIL
TRIBAL COURT
NASHARO COUNCIL
TRIBAL DEVELOPMENT
CORPORATION
PAWNEE BUSINESS COUNCIL
COMMITTEES &
COMMISSIONS
PAWNEE BUSINESS COUNCIL
Enrollment
Division of Education
Information Technology
Exec. Admin. Assistant
Communications
Division of Natural
Resources & Safety
Division of Health &
Community Services
EXECUTIVE OFFICE
Executive Director
Division of Law
Enforcement
Division of Finance
Human Resources
Division of Planning
& Tribal Development
TERO/EEOC
Division of
Cultural Resources
Division of Property
Management
Education &
Training "477"
Health &
Prevention
Services
Social Services
Dept. of
Environmental
Conservation &
Safety
TAX
Department
Planning
Department
THPO
Utilities
Department
Youth
Enhancement
CHR/HE
All Direct
Assistance
Programs
Dept of Fire &
Rescue
Procurement
Department &
Inventory
ICDBG
Repatriation
Property &
Maintenance
Inventory
After School
Program
Diabetes
Ti-Hirasa
Domestic
Violence
Program
Dept of
Transportation &
Safety
Grants &
Contracts
Department
Museum
IHS
HK & GM
Program
Child Care
SAP/MSPI
Family
Services
Dept of
Emergency
Management
Language
Agriculture
Department
JOM
Fitness Center
Food
Assistance
Elder
Services
Pawnee Nation of Oklahoma
Organizational Chart - Approved February 01, 2020
Pawnee Nation Division Reports
Feb2020-approved
Page 1 of 97
Third Quarter 2020
Executive Director
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2020
Honorable members of the Pawnee Business Council
This report is submitted to the Pawnee Business Council to provide an accounting of some of the
activities occurring within the Nation’s Government.
Executive Summary:
The Executive Office provides assistance to the Pawnee Business Council and administrative
oversight to the Federal and Tribal programs in areas such as travel and procurement approvals.
Since part of the Executive Director and the Executive Administrative Assistant’s salaries are
covered by the ATTG contract, there are several deliverables that are met during the course of the
day to day business. Some of these deliverables are discussed as follows:
Goal
The Pawnee Nation will foster a strong, efficient, and stable tribal government.
Objective 1: Pawnee Nation’s Executive Office
The Pawnee Nation Executive Office supports general governmental operations to a) implement
organizational design to assure continued growth and development; b) provide high-level
customer service; c) ensure successful operation of the Nation’s fiscal responsibilities; d)
coordinate Human Resources Office for personnel administration; e) work with the Division of
Natural Resources & Safety to expand on the emergency management plan; f) working with the
tribal Planner on strategic planning with the Business Council; g) provides support to the
Governing Documents Committee; and h) working with legal counsel and the Tribal Court on the
further development of procedures and amendments to the Law and Order codes. Pawnee Nation
Executive Office serves many purposes that include:
ORGANIZATION WIDE
The Executive Office along with the Administrative Affairs Director (which is temporarily vacant)
and the Planning Director conduct ongoing assessments of the organizational structures through
collaborations with the Division Directors and the Pawnee Business Council and evaluations of
the divisions in regard to the effectiveness of each program within divisions in order to provide
high-level customer service to Pawnee citizens.
The Executive Office also serves the Nation and citizens by:
Pawnee Nation Division Reports
Page 2 of 97
Third Quarter 2020
Acting as a liaison between administration and the Pawnee Business Council
Publishing monthly event calendars provided to tribal employees, and Pawnee
Business Council member
Addressing inquiries from tribal members or directing inquiries to the appropriate
office and or to the Council
Performing other duties and activities to support the overall operations of the
administrative offices.
Quarterly Events
Travel and Training
There has been no travel or training. Travel was restricted due to the COVID-19 Pandemic
during this quarter.
Financial Reporting
The expenditures for the Executive Office are within the approved budget for 2020.
Current Projects
Hemp Project
The tribal hemp plan is now approved by the U.S.D.A.
Demolition Project
This project has been completed during this quarter.
Renovation Projects Affecting Space and Programs
There are several facilities that need to be renovated for new projects and other offices need to be
moved so that some of these renovations can take place.
Charter School aka Community School
o No new information at this time.
Resource Center – Law Library
o The books and shelving have been moved to Pawnee, but the shelving has not been installed
yet.
Childcare
o The renovation process is approximately 75% complete at this time and will be completed
before the end of this year.
Fitness Center Facility
o The construction process is approximately 80% complete at this time and should be
completed before the end of November. The equipment will be installed during the first
part of December.
Museum Project
o Plans have been developed and the committee is currently looking for funding.
Pawnee Nation Division Reports
Page 3 of 97
Third Quarter 2020
Yurt Placement
o The seed project is looking for space to place the Yurt that was donated to them. This
project is currently on hold as of this date.
Fracking Regulations
o Background: DNRS did develop the Pawnee Nation Energy Resource Protection Act
which required Tribal permitting for all oil and gas activities within our jurisdiction. We
require strict compliance to applicable Tribal and Federal laws and regulations.
o There has been no new well drilled on the Pawnee Nation since the Resolution to stop
fracking
o No new information at this time.
PN Strategic Plan
Planning is currently finalizing the information that has been received during all of the Strategic
planning meetings that have been held with the Pawnee Business Council. A plan is being
developed for the presentation of this plan to the Pawnee Business Council.
Greenhouse Project
The environmental review that is required by HUD has been completed and will be sent to HUD
after the completion of the required review period. It is anticipated that the release of construction
funding will occur before November 15, 2020.
Self Governance – I.H.S. Planning Project
The Self-Governance contractor has scheduled meetings to be held with Planning and the PBC to
go over some of the deliverables. A proposal for a Self-governance Negotiations grant was
developed and submitted this quarter.
IDC Proposal
The 2020 rate has been reviewed and negotiated by the Finance Director and is now final and the
2020 Rate is 58.27%.
Work on the 2021 IDC proposal will begin as soon as the 2019 audit is completed.
2021 Budget Call
The Federal Budgets have been reviewed by the Budget Committee and sent on to the full Pawnee
Business Council and were approved by Resolution 20-88 on September 28, 2020. This same
resolution also gave an extension on the approval of the Pawnee Tribal Budgets and the Indirect
Cost budgets until October 30, 2020.
On October 29th a new resolution was approved by the Pawnee Business Council to extend the
deadline for the approval of the Comprehensive Budget that includes the Federal/State, Pawnee
Tribal Budgets and Indirect Cost budgets deadline to November 16, 2020.
Third Party Billing
Pawnee Nation Division Reports
Page 4 of 97
Third Quarter 2020
The Finance Director has taken lead on this and will be working with other tribes on how they set
up their third-party billing and developing a process for the Pawnee Nation to get this system set
up.
Constitutional Updates
The Governing documents group has begun meeting and is developing a listing of updates to
governing documents will need to be addressed.
Election Act Revisions
The Election Board will either develop the revisions themselves or work with the Governing
Documents Committee on any proposed revisions. A meeting will need to be set up between the
two groups as soon as a new Election Board is seated.
CORONAVIRUS PANDEMIC
The Pawnee Nation Emergency Operations Center became operational on March 12, 2020 per
the first Press Release that was released on March 12, 2020
TERC (Tribal Emergency Response Committee)
Continues to meet on a weekly basis via our TEAMS Program which is a virtual program that
allows members to meet from their offices and be able to maintain social distancing during this
pandemic. Besides the tribal offices that are a part of this committee, the tribal housing authority,
Pawnee Nation College, Tribal Development Corporation, Indian Health Service and the Bureau
of Indian Affairs also have representatives attending this meeting.
CARES Funding Allocations
As of October 30, 2020, $10,056,859.40 of CARES funding has been allocated.
The following demographics are what I have set up according to some basic cost categories
PAWNEE NATION
CARES ALLOCATIONS
Major Cost Categories
HEALTH
DIRECT ASSISTANCE
DISTANCE LEARNING
DISTANCE ACCESS
ADMINISTRATION
Pawnee Nation Division Reports
Amount ($)
2,982,810.38
4,587,878.00
847,940.02
451,176.00
1,187,055.00
10,056,859.40
Page 5 of 97
Percentage of
Total (%)
29.7
45.6
8.4
4.5
11.8
100.0
Third Quarter 2020
Staffing
There have been several changes in the staffing here at the Pawnee Nation.
10 positions have been filled this last quarter
Pawnee Nation Employee Tribal Affiliation
Non-, 19%
Pawnee, 57%
Other Tribe, 16%
Pawnee
Pawnee Descendent
Other Tribe
Non-
Pawnee
Descendent, 8%
Each of the individual Divisions along with the individual departments that are within them have
worked hard to provide the services as required within their contracts. It has been a good quarter
and I look forward to working with each of the Divisions to enhance their respective offices.
Copies of the different quarterly reports from each division along with their departments are
attached in this report. If you have any questions, then please contact me and I will get the answer
that you have requested.
Respectfully Submitted,
Muriel J. Robedeaux
Executive Director
Pawnee Nation Division Reports
Page 6 of 97
Third Quarter 2020
Pawnee Nation Human Resources Department
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2020
I.
Human Resources Office
The Pawnee Nation’s Office of Human Resources is responsible for all aspects of
personnel management. The work includes advertising vacant positions,
recruiting qualified and skilled applicants, managing employee relations,
administering benefit plans, developing and deploying HR policies and
procedures, maintaining personnel records, establishing wage and
compensation rates, and monitoring compliance with applicable tribal, federal,
and applicable state laws.
Additionally, the Office of Human Resources provides access to and conducts
employee training, conducts orientation for new employees and explains
available benefits for eligible employees. The Office oversees and handles
employee grievances and requests for information on employment issues.
II.
Executive Summary:
The Human Resources Office has continued to develop and implement
improvements to personnel management within the Pawnee Nation. Specific
tasks accomplished during the quarter include the hiring of the following staff:
Hiring of New Staff:
CHR Driver – Kimberly Makaseah
CHR Admin Asst – Katelyn Fenton
Procurement Manager - Walterene Hare
Child Care Teacher – Anna Pratt
Child Care Teacher – Leah Merrell
Payroll Clerk – Misty Nuttle
VAW Advocate – Jennifer Moses
Human Resource Manager – Shelby Harger
Executive Admin Asst – Jamie Nelson
Education Division Director – Alexandria Harjo
Census:
Pawnee69
Descendent 9
Other19
Non23
TOTAL=
120
58%
12%
13%
17%
New HiresNew PositionsVoluntary TerminationsInvoluntary Terminations-
Pawnee Nation Division Reports
07
03
10
00
Page 7 of 97
Third Quarter 2020
Pawnee Nation Human Resources Department
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2020
III.
Quarterly Goals and Objectives
Personnel Policy Review
• Human Resource Policy & Procedure Committee meetings was held:
• April 29, 2020 at 11:00 Emergency P&P – Passed by PBC
• June 2, 2020 at 11:00 Hazardous Pay P&P Developed
• June 4, 2020 at 11:00 Hazardous Pay P&P – Passed by PBC
Staff Development
• Due to the Corona Virus, the Pawnee Nation Closed the door to the
public but we have continued to advertise job openings, interviews and
hiring. A new Human Resource Manager has been selected and is in
training stage at the moment.
Insurance Broker
• RWI is insurance broker.
Departmental Duties and Objectives Accomplished:
• Assisting applicants in the employment process,
• Conducting conflict mediations,
• Conducting exit interviews,
• Posting vacancy announcements,
• Actively recruiting qualified candidates,
• Tracked annual evaluations,
• Participated and responded to Oklahoma Employment Security
Commissions unemployment inquires,
IV.
Travel and Training:
Travel has been placed on hold for Tribal Employees.
V.
Financial Reporting:
Expenditures were within the budgeted amounts for all line items.
Budget for 2021 has been submitted to Budget Committee.
VI.
Future:
•
•
•
•
Pawnee Nation Division Reports
Update/Revise Personnel Policies,
Continue Pawnee Leadership Development Course Training for all
Supervisors, Coordinators, Managers, and Directors
Hire applicants for vacant positions.
We have one employee currently on FMLA.
Page 8 of 97
Third Quarter 2020
Communications Office
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2020
I.
Communication Manager
The Communication Office is responsible for conveying an organization’s internal
and external messages. The Communications Manager manages the
maintenance of online content on the Pawnee Nation official website; updates the
public calendar of events on the site, disseminates employee announcements;
maintains the Pawnee Nation social media platforms: Facebook, Instagram,
Twitter, YouTube, and Vimeo. The Communication office is the central hub for
gathering content from all the tribal departments and designing the Chaticks Si
Chaticks official publication newsletter mailed to each tribal household, 1 per
household. The Communication office typically films the Pawnee Business Council
(PBC) Meetings and uploads the videos to the private group on Vimeo, so tribal
members can watch online. Due to the Covid-19 Pandemic, the Pawnee Business
Council (PBC) meetings are closed for the general public.
The PBC meetings are recorded in Microsoft Teams and then uploaded to a closed
group on Vimeo. The private group on Vimeo is called Pawnee Business Council
Meetings. It is accessed by invite-only by email for tribal members. The Pawnee
Nation employees also have access but need to submit the Employee Vimeo
Verification Form to the Human Resource Department, HR, for approval.
II.
Executive Summary:
July 2020 – September 2020
The 3rd quarter activities from the Communications office involve the following:
Filming and photographing various projects; designing and publishing the 3rd
quarterly newsletter, September 2020, Chaticks si Chaticks; attend doings of the
Pawnee Nation to photograph and film Pawnee Nation's events, Pawnee Nation
website updates, and social media management.
New equipment purchased during the 3rd quarter, 2020
– None
III.
Quarterly Goals and Objectives
Goal 1 • Photography and Video– Photograph or Film content to help tribal
members to know the current status and plans of the Pawnee Nation and
Pawnee Nation Business Council.
Objective 1 • Video and Photography –PBC meetings and Events.
Due to the Covid-19 Pandemic, the PBC meetings have been conducted and recorded on
Microsoft Teams. The Executive Office records the meetings and the Communications Office
Pawnee Nation Division Reports
Page 9 of 97
Third Quarter 2020
Communications Office
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2020
uploads the Pawnee Business Council (PBC) meetings to the private group on Vimeo for tribal
members to access.
A handful of Events at Pawnee Nation took place during the 3rd Quarter. Communications
Photographed or Filmed the event(s) to archive and help inform tribal members of current
happenings at the Pawnee Nation and the Pawnee Business Council by uploading the content
online to our Social Media platforms.
Pawnee Business Council Meetings
(9) Pawnee Business Council meetings – uploaded to Vimeo
•
July 8th, 2020 @ 5:00 pm (uploaded to Vimeo) *1st meeting with newly elected,
•
•
July 20, 2020 @ 5:00 pm (uploaded to Vimeo) * Meeting on Teams
August 1, 2020 @ 9 am PBC Quarterly Meeting (uploaded to Vimeo) *
•
•
•
•
•
•
August 14, 2020 @ 12:00 pm (uploaded to Vimeo) * Meeting on Teams
August 26, 2020 @ 5:00 pm (uploaded to Vimeo) * Meeting on Teams
September 8, 2020 @ 5:00 pm (uploaded to Vimeo) * Meeting on Teams
September 14, 2020 @ 12:00 pm (uploaded to Vimeo) * Meeting on Teams
September 22, 2020 @ 5:30 pm (uploaded to Vimeo) * Meeting on Teams
September 28, 2020 @ 4:30 pm (uploaded to Vimeo) * Meeting on Teams
President, Treasurer, and Member Seat #1.
Meeting on Teams
(6) Pawnee Nation Events, Video/Editing, Photos, or Events attended
•
•
•
June 30, 2020 – Filmed and Photographed the Coronation Ceremony for
the 2020-2021 Pawnee Nation Princess Miss Haley Brenna TeterJohnson, Tûtawi’u’, Full of Life.
July 6, 2020 – Filmed and Photographed the Pawnee Nation
Inauguration 2020. Positions filled from the Special Election on June 20,
2020, included the Newly elected – President, Walter R. Echo-Hawk;
Treasurer, Carol Chapman; and Member Seat #1, Cynthia Butler.
August 8, 2020 - Pawnee Nation Virtual COVID Forum
Invite, and Forum was held on Microsoft Teams
The Newly elected President wanted to have a community meeting online with
Tribal members. The IT Department was brought in to ensure that tribal members
who wanted to participate online would not have any problems joining the virtual
forum. For locals who did not have access to the internet, the Nation set up physical
places for Tribal members to attend in-person at Tribal Police Station and Resource
Center. Tribal Members were allowed to sign up to discuss COVID-19 CARES funds
and suggestions for spending the remaining amount of CARES funds. President EchoHawk hosted the event. Technical errors caused confusion, and not one Tribal
Pawnee Nation Division Reports
Page 10 of 97
Third Quarter 2020
Communications Office
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2020
•
•
•
Member was able to connect virtually. The President had to call each participant
over the phone.
September 5, 2020 – Inauguration Vice President, Jordan Kanuho
Filmed for the 4th Annual Native American Day, Protect the Sacred
Virtual event, Walter Echo-Hawk President Pawnee Business Council
discuss Pawnee Nation of Oklahoma Government and answer the
question of what is sacred to him.
Filmed for the 4th Annual Native American Day, Protect the Sacred
Virtual event, Pawnee Nation Princess Miss Haley Brenna Teter-Johnson,
Tûtawi’u’, Full of Life give her response to the question of what is sacred
to her.
Pawnee Nation Projects Involving Communications
§
§
§
§
§
§
§
§
July – 2021 Tribal Budget for Communications
Posted to website and promoted on social media, the Schedule of Events,
Press Release, and Absentee Ballot Request Form for the 2020 Run-Off
Election for the Vice-President position.
Update website and calendar events per Division request – update/removal of
content and flyers
Social Media management
Created Cultural Resources Division webpage and placed THOP and NAGPRA
under CRD
Created a Substance Abuse (SAP) flyer for the reopening of meetings held
twice a week on Monday and Wednesdays at 7:00 pm. Participants must
schedule a time and wear a face mask.
Attended project ECHO at OSU zoom calls – In response to the Coronavirus
pandemic, OSU-CHS launched a COVID-19 Oklahoma Update ECHO to keep
healthcare providers updated as the situation changes. Attended every
Monday, Wednesday, and Friday from 8:30–9:30 am.
A suggestion was made to the TERC team, Executive Director, HR, Division of
Natural Resources, and the Division of Health and Community Services that
official COVID-19 Pandemic documentation is needed for all employees to
access in one central location.
Chris Benge, the Executive Director of Rural and Tribal Health Policy at OSU,
provided OSU protocol documents and permitted the Pawnee Nation to use
these documents as templates. OSU provided frequently asked questions,
travel guidelines, information for visitors; mask policy; employee exposure,
reopening, and COVID-19 testing information. During the isolation time, no
staff meetings were taking place, and not all employees had the same
information.
No one responded to this suggestion.
§
Created flyer for COVID Community Care Packages in Pawnee and Yale
Pawnee Nation Division Reports
Page 11 of 97
Third Quarter 2020
Communications Office
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2020
§
§
§
§
§
§
Attended meeting for online registration system with Tax Commission
Attended the President meeting on the 2020 US Census
Attended Meeting on Communication/IT Masterplan
Attended Meeting on Communication/IT Masterplan 2nd meeting with news of
a new Committee being set up - Pawnee Nation Communications and IT
Committee
Researched various positions and duties for future roles in the
Communications Department with hopes of expansion for this department
September 15th-October 5th 2020. Coordinated a Pawnee Census T-shirt Drivethru event. The National Congress of American Indians provided 2,498 Shirts
with help from Jasha Lyons Echo-Hawk, who promoted Census signup in Native
communities. The design of the shirt is 'I am Pawnee and I count.' The 2020
Census has a race question for the American Indian or Alaska Native checkbox
category with Tribal affiliation. We encouraged the head of the household line
item is counted as Native with their tribal affiliation, , Pawnee Nation of
Oklahoma. The shirts were free to tribal members.
Property Management helped unload the 30 boxes from the three crates that
were shipped. Tax Commission Office helped obtain payment for postage
labels. Individuals needed to cover the cost of the postage. The Procurement
office also helped with the storage and distribution of shirts. The Education
Division had a computer lab available if anyone needed to use a computer to
fill out the Census online.
The drive-thru was located at the Roundhouse Monday thru Friday from 2-5 pm
utilizing 5 TERO workers to assist with the drive-thru.
Thank you to every department involved in helping with the Census Shirt
project. It is keen to see folks wearing them throughout the community.
Goal 2 •Online Platforms - Inform Pawnee Tribal Members and the public of
current events and information by leveraging the Pawnee Nation Website and
social media outlets.
Objective 2 •Online Platforms – Shares the content provided by each division to
social platforms and maintains the website with current events to attract
attention, generates interest, and helps support the organization’s operations.
Activity 2 •Online Platforms – Track and measure growth on the website and
social platforms such as comments, likes, and follows.
3rd Quarter 2020 – Analytics for the website – www.pawneenation.org
Quarterly Audience Overview – July 2020 – September 2020
§
10,528 Users (Increase from 2nd quarter 2020 – 9,190 users)
§
38,786 Page Views (Increase from 2nd quarter 2020 – 37,565 views)
Pawnee Nation Division Reports
Page 12 of 97
Third Quarter 2020
Communications Office
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2020
§
00:1:39 Average Duration spent on the website (Decrease from 2nd quarter
§
Top Age group: 25-34 years of age (age range is the same from 2nd quarter 2020)
2020 – 00:002:10 average duration)
Top 10 – Website Content users look at
2020 3rd Quarter- Top 10
2020 2nd Quarter- Top 10
webpages
webpages
1.
2.
3.
4.
5.
6.
7.
8.
Homepage
Pawnee History
Job Opportunities
Government
Divisions
Enrollment Office
Division of Education
Division of Health and
Community Services
9. Higher Education
10. Corona Virus Updates
1.
2.
3.
4.
5.
6.
7.
8.
9.
Homepage
Pawnee History
Job Opportunities
Government
Divisions
Division of Education
Enrollment Office
Corona Virus Updates
Higher Education
10. Executive Office
3rd Quarter 2020 - Social Media Platforms
• Facebook Business Page of the Pawnee Nation has 7,010 likes.
(Growth from 2nd quarter 2020 – 6,788 Likes)
Facebook Business Page of the Pawnee Nation has 7,542 follows.
(Growth from 2nd quarter 2020 – 7,274 Likes)
https://www.facebook.com/PawneeNationofOklahoma
•
Twitter has 2,044 followers.
•
Instagram has 653 followers.
(Growth from 2nd quarter 2020 – 1,986 Subscribers)
https://twitter.com/pawneenation
(Growth from 2nd quarter 2020 – 599 Subscribers)
https://www.instagram.com/pawnee_nation
•
Vimeo has 88 Followers.
(Growth from 2nd quarter 2020 – 84 Subscribers on public Vimeo Channel)
https://vimeo.com/pawneenation
•
Vimeo – the PBC private group, has 136 members.
(Private Group started in June 2018 – Growth from 2nd quarter 2020 – 129 members)
Vimeo – Forms submitted to join the Private Group on Vimeo, 153.
(Some individuals have not accepted the email invite to join the Private group on Vimeo – Growth
from 2nd quarter 2020 – 140 forms)
https://vimeo.com/groups/pawneenationpbc
Pawnee Nation Division Reports
Page 13 of 97
Third Quarter 2020
Communications Office
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2020
•
YouTube of the Pawnee Nation has 333 subscribers.
Growth from 2nd quarter 2020 – 316 Subscribers)
https://www.youtube.com/channel/UCViq80podtz0VEUFROrPVNQ
Goal 3 •Print Publication(s) Chaticks Si Chaticks newsletter – Publish and
disseminate the tribal newsletter as an official method to communicate past,
current, and projected news and activities.
Objective 3 •Print – Publish and disseminate the tribal newsletter as a formal
method to communicate past, current, and projected news and activities.
Chaticks Si Chaticks September 2020 newsletter issue (Image of cover
below)
§ 30-page Layout and Design.
§ Mailed to 2,014 tribal households –Arrived in September 2020,
one issue per household.
Increase from 2nd quarter 2020 – 1,681 households
The Pawnee Nation uses the printed publication Chaticks Si Chaticks as
the primary method to communicate news to tribal members.
Pawnee Nation Division Reports
Page 14 of 97
Third Quarter 2020
Communications Office
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2020
Activities from the Communication office involves
§ Video recording and editing
§ Photography
§ Graphics
§ Social Media
§ Website updates
§ Email blast for new PBC video links to members who joined
www.pawneenation.org is the official website of the Pawnee Nation. The current
hosting company is called Juvo Web, and it is located in Stillwater.
Communications budget pays month to month for web hosting.
A new mobile friendly website is recommended by the Communications Manager
to the Pawnee Business Council.
• Please revisit the idea of buying a .gov name for the Pawnee Nation
(Pawneenation.gov)
IV.
Travel and Training
No travel during the 3rd quarter of 2020.
Attended Project ECHO on Zoom to learn more about COVID-19 from OSU
V.
Financial Reporting
• The Communications Manager coordinates with Muriel Robedeaux with the
Federal Budget and receives financial reports from accounting for the Aid to
Tribal Government budget.
• The Communication Office sold advertising ads. Total income for
Communications Department - $713.
Goals for the fourth quarter of 2020 are the following:
•
•
•
Become Staff support to a new committee – Pawnee Nation
Communications and IT Committee
Wrap up the 2019 Annual Report and start on the 2020 Annual Report
4th quarter Chaticks Si Chaticks – estimated to be in homes early
December
Pawnee Nation Division Reports
Page 15 of 97
Third Quarter 2020
Information Technology Department
Quarterly Report to the Pawnee Business Council
Third Quarter 2020
I.
Program/Office/Project Name: Information Technology Department
It is the purpose of the Information Technology Department to provide the
Pawnee Nation and its programs support and services for all their technology
needs. These services provided include but not limited to network security,
network administration, systems administration, desktop support and consulting
& procurement services directly related to tribal computer and data systems. The
Information Technology Department is an indirect cost service.
II.
Executive Summary:
The Information Technology department maintains the infrastructure we
currently have on a day to day basis. This quarter we have been working on the
new server installation and way to keep Pawnee Nation staff working from home
due to the covid-19 social distancing.
III.
Obstacles
Understaffed is a big obstacle. We also lost our Security Specialist, so we are
down to two staff members in the IT Department.
IV.
Quarterly Goals and Objectives
The Information Technology Department’s main goal is to keep the
technology infrastructure for Pawnee Nation up and running, with minimal
downtime. We also want to help the employees be more productive and efficient
through technology within our budget. The Information Technology team has
been very busy on these objectives
We have been blessed with new covid funding that will allow us to add
wireless, cameras, second set of live environment servers fiber in the ground,
and connections to new buildings that we will be working on next quarter. Along
with our daily duties.
General:
• Working on all the helpdesk tickets and phone calls we receive
daily.
• Working on the implementation of the new servers.
• Working on locating, purchasing and implementation of software
for remote workers.
• Working on quotes for programs.
Pawnee Nation Division Reports
Page 16 of 97
Third Quarter 2020
Information Technology Department
Quarterly Report to the Pawnee Business Council
Third Quarter 2020
Security: All of these duties have been taken over by the IT Manager and the
Systems Administrator.
• Server builds for new VMSphere servers
• Setup mobile workstations for employee remote access
• Kaspersky Updates and PC virus scans, daily
• Access Point Configuration
• Quotes and Microix entry for IT procurement
• Active Directory Administration
• Deskside Support
• Emergency Operation Center Laptop Updates
• Set up new users
• Reconcile domain user list with HR employees list to gain available
licenses
Applications Support Specialist:
• We currently have no Applications Support Specialist employee. All
the current IT staff have been sharing responsibility for these duties.
System Administrator:
• Working on the New server’s that was purchased.
• Maintaining and servicing the Backup Servers.
• Forwarding and updating everyone’s Shoretel phones to rollover to
cell phones.
• Updating and changing the main number for the Pawnee Nation’s
answering system.
• Support LANs, WANs, network segments, Internet systems.
• Maintain system efficiency.
• Ensure design of system allows all components to work properly
together.
• Troubleshoot problems reported by users.
• Maintain network and system for the Domain.
• Analyze and isolate issues.
• Evaluate and modify system's performance.
• Ensure network connectivity throughout the Pawnee Nation and
infrastructure is on par with technical considerations.
• Assign configuration of authentication and authorization of directory
services.
• Maintain network facilities in individual machines, such as drivers
and settings of personal computers as well as printers.
Pawnee Nation Division Reports
Page 17 of 97
Third Quarter 2020
Information Technology Department
Quarterly Report to the Pawnee Business Council
Third Quarter 2020
•
Maintain network servers such as file servers, Veeam backups,
intrusion detection systems.
Help Desk
• We currently have no Help Desk employee. All the current IT staff
have been sharing responsibility for these duties.
V.
Travel and Training:
• We have utilized all free training we can find on the internet.
Pawnee Nation Division Reports
Page 18 of 97
Third Quarter 2020
Pawnee Nation Enrollment Department
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2020
I.
Enrollment Department
The Enrollment Department is responsible for all aspects of tribal membership. This
scope of work includes, but is not limited to, maintaining up-to-date tribal enrollment
records, processing applications for tribal enrollment, processing relinquishments of
tribal enrollment, issuing Certificate of Degree of Indian Blood (CDIB) cards, issuing
Verification of Indian Preference (BIA Form 4432) forms, processing the annual
annuity disbursement, and facilitating tribal elections by providing a listing of eligible
voters to the Election Commission.
II.
Executive Summary:
During the third quarter the Enrollment Department has been operating with a full
staff consisting of the Enrollment Manager and the Enrollment Specialist. Enrollment
Department continues to provide enrollment services to tribal members via phone,
email, fax, mail and in person during the COVID-19 Pandemic. During this quarter,
the Enrollment Office’s temporary Administrative Assistant Specialist ATTG was
replaced with another worker because the individual returned to college. This position
continues to help with the Enrollment Department’s overflow of daily Pawnee Cares
Act Assistance regarding updating addresses, scanning documents, filing and was a
great asset processing the 97 new enrollment applications to present to the Enrollment
Committee. The Enrollment Department assisted in distributing and receiving the
Adult Cares Act applications, the Youth Cares Act applications and assisting tribal
members, the Finance Department and Executive Office regarding the Cares Act
applications for the Pawnee Nation.
III.
Quarterly Goals and Objectives
The following is the Enrollment Departments Goals and Objectives met during the 3rd
quarter.
• GOAL: To provide accurate and timely enrollment and membership services.
•
OBJECTIVE 1: To maintain up-to-date Pawnee Nation tribal enrollment
records, including the daily up-keep of electronic membership records, factchecking against historical hard-copy membership records when necessary,
and the timely resolution of any discrepancies in enrollment information.
During the third quarter, the Enrollment Office issued 67 Change of Address
forms, updated 274 addresses of Tribal Members, processed 7 name changes,
researched 198 family history trees which includes researching family trees for
verifying enrollment eligibility, answered 340 tribal verifications, provided 43
applications and received 89 applications for enrollment, documented 1
enrollment verifications for the Department of the Interior Eagle Permit
Application, documented the deaths of 9 tribal members, issued 4
relinquishment forms to tribal members and received 0 requests for
Pawnee Nation Division Reports
Page 19 of 97
Third Quarter 2020
Pawnee Nation Enrollment Department
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2020
information regarding Pawnee history. Provided 224 other services which can
consist of mailing forms, issuing reports for enrollment numbers to Pawnee
Nation Programs, writing letters to organizations to verify annuity payments of
tribal members, verifying enrollment, returning original documents via mail to
applicants and responding to any requests or questions regarding enrollment
and the Pawnee Nation Cares Assistance by mail, email, fax and phone.
•
OBJECTIVE 2: To review applicants for tribal enrollment, prepare required
documentation, and work with the Enrollment Committee, Nasharo Council,
and Pawnee Business Council to process applications for Pawnee enrollment.
During the 3rd quarter, the Enrollment Office processed and presented 97 new
enrollment applications to the Enrollment Committee on August 31, 2020.
Seventy-six approved applications were submitted to the Nasharo Council on
September 9, 2020 and were approved by Nasharo Council Resolution #20-09.
Resolution #20-81 was presented to the Pawnee Business Council on
September 22, 2020, the resolution approved the membership of 76 new
enrolled members.
•
OBJECTIVE 3: To work with the Enrollment Committee, Nasharo Council,
and Pawnee Business Council to process relinquishments of Pawnee
enrollment, when dual enrollment is discovered and per request of tribal
member. During the third quarter, the Enrollment Office issued 3 Conditional
Relinquishment forms.
•
OBJECTIVE 4: To issue Certificates of Degree of Indian Blood (CDIB) to
tribal members. During the third quarter, the Enrollment Office issued 154
CDIBs to enrolled Pawnee Tribal Members and issued 2 Pawnee CDIB
Descendant cards.
•
OBJECTIVE 5: To issue Verification of Indian Preference (BIA Form 4432)
to Pawnee tribal members who are seeking employment within organizations
that practice Indian Preference in hiring. During the third quarter, the
Enrollment Office issued 12 Verifications of Indian Preference (BIA Form
4432).
•
OBJECTIVE 6: To work with the Division Director for Finance to ensure that
each eligible Pawnee tribal member receives the annual annuity disbursement
check from the Pawnee Nation. During the third quarter 10 annuity checks
were researched.
Pawnee Nation Division Reports
Page 20 of 97
Third Quarter 2020
Pawnee Nation Enrollment Department
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2020
•
•
GOAL: To facilitate tribal elections by ensuring that all eligible Pawnee citizens
are included in the election process.
•
OBJECTIVE 1: To provide the Election Commission with up-to-date enrollment
information for all eligible Pawnee voters. During the third quarter, provided the
Pawnee Nation Election Commission with a listing of eligible voters to be used in
verifying tribal members for the Absentee Ballots and for the Pawnee Business
Council Run-off Election held on August 22, 2020.
OBJECTIVE 2: To provide the Communications Office with mailing lists to be used
in providing election information to all eligible Pawnee voters. During the third
quarter, the Enrollment Office provided the Communications Office with updated
mailing addresses so tribal members may be notified with information regarding any
past or future election information to be used in the dissemination of Chaticks Si
Chaticks, provided a list of tribal members 85 and over to issue birthday checks.
IV.
Travel and Training
During this quarter there was no travel or training.
V.
Financial Reporting
Executive Director has the information regarding financial reporting of the Enrollment
Department for the 3rd quarter.
The Enrollment Department is preparing enrollment applications and any relinquishments for the
Enrollment Committee, Nasharo Council and the Pawnee Business Council next quarter.
Pawnee Nation Division Reports
Page 21 of 97
Third Quarter 2020
Pawnee Nation Cultural Resources Division
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2020
I.
DIVISION NAME
Cultural Resource Division (CRD) houses our Museum, Historical Preservation Office
(THPO) Repatriation/NAGPRA, Language, and Culture. Our Jurisdiction includes our
Pawnee Reserve, our Cemeteries, Chilocco Property, Property in Nebraska, and property
which is “restricted or held in trust” for our citizens by the federal government.
II.
EXECUTIVE SUMMARY
Herb Adson is Division Director, Matt Reed is THPO, Martha Onlyachief is NAGPRA,
Adrian Spottedhorchief is CRD Project Coordinator, and Zac Rice and Taylor Moore are our
Pawnee Language Instructors.
SOME OF THE ACTIVITIES THAT CRD PARTICIPATED IN THIS QUARTER:
• July was a month that hit our Nation and our community with the daily living with the
COVID 19 Pandemic. This caused us to cancel our longtime Pawnee Veterans
Homecoming, along with our centuries old Visitation/Ceremony that we have with our
Wichita friends and relatives. These cancellations continued on with our September
cancelation of our Pawnee/Arikara Reunion.
• Pawnee Nation has enforced a travel ban and restriction of using any reserve rental
buildings and campground. This affected us with our planned Repatriation, and THPO
and NAGPRA travel.
• CRD did meet with Pawnee Chamber of Commerce and they invited us to their
monthly meetings to try and get us working together on annual area events.
• CRD staff has met almost weekly with the Chicago Field Museum and the American
Indian Museum in OKC , and the Visitor Center at Pikes Peak Summit. They all have
plans to open or re-open in 2021 and have asked us for advice
• CRD has been working with our local schools and Cleveland School promoting Indian
Culture. We went to Pawnee School Campus before the start of school year and
burned cedar and prayed for the new school year.
• CRD has been meeting with other tribal departments that included meeting the
timelines for the Shakopee Grant/Donation and strategic planning with allocated
COVID funds.
• CRD has worked with Planning Division in securing a 5000.00 grant from Enbridge
Company and have filed grants with BIA and a Language Grant.
• Our Language Classes have continued online and our Cultural Classes will resume
soon
III. GOALS and OBJECTIVES
CRD is continuing to work towards preserving our culture through language, supporting and
attending our remaining ceremonies and cultural events
Repatriation of our ancestors is always a goal and objective of CRD.
CRD continues to meet the timeline of Shakopee Grant/Donation.
THPO and NAGPRA Offices will submit their own Quarterly Reports.
Pawnee Nation Division Reports
Page 22 of 97
Third Quarter 2020
Pawnee Nation Cultural Resources Division
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2020
I have attended monthly Chief’s Meetings, CRD Committee Meetings, Directors Meetings,
Museum Board Meetings, and TERC meetings
IV. TRAVEL/TRAINING
N/A
V. FINANCIAL REPORT:
N/A
Pawnee Nation Division Reports
Page 23 of 97
Third Quarter 2020
Pawnee Nation
Tribal Historic Preservation Office
3rd Quarter 2020 Report
1. Past Projects
a. Professional Development
i. Spoke with archaeologists from Air Force,
University of Colorado, and GSSI concerning
ground penetrating radar and techniques for
creating 3D images of data
b. Section 106
i. Participated in webinar with archaeologist from
Colorado concerning 3D construction of rock
shelters in southeastern Colorado
ii. Continued to meet through webinar with the
Association of Tribal Archives, Libraries, and
Museums concerning development of tribal cultural
centers
iii. Continued to meet with Chicago Field Museum
regarding the construction of a new exhibit
focusing on Pawnee culture and history
iv. Participated in several meetings with President
of Pawnee Business Council and Pawnee Nation
Attorney General regarding Keystone XL pipeline
v. Participated in a teleconference with the US Army
Corps of Engineers regarding the issuance of
permits crossing waterways in Nebraska by the
Keystone XL pipeline
vi. Participated in several meetings with the US Air
Force regarding the expansion of ICBM facilities
in Nebraska, Colorado, and Wyoming
vii. Participated in meeting with Gilcrease Museum
regarding the culture and history of the Pawnee
Nation
viii. Participated in Teams meeting with THPOs from
Otoe-Missouria Tribe and Ponca Tribe of Nebraska
regarding Keystone XL pipeline, declaration of
Imminent Domain, and lack of consultation on
cultural surveys by TC Energy.
ix. Participated in online meeting with US Forest
Service regarding a Programmatic Agreement on
travel management around Pikes Peak National
Landmark.
c. Presentations
i. Gave an online presentation of the Pawnee victory
over Pedro Villasur expedition in Nebraska.
ii. Gave an online presentation on Pawnee Cultural
Landscape to private organization in Nebraska
d. Community Outreach
i. Participated in a free lunch to Pawnee tribal
citizens to celebrate Indigenous Peoples Day
Pawnee Nation Division Reports
Page 24 of 97
Third Quarter 2020
2. Current Projects
a. Section 106
i. To date:
1. 101 Federal reviews
2. 16 non-Federal reviews
3. 187 TCNS reviews
4. 7 pipeline/windfarm reviews
b. Research
i. Continued conducting research on earthlodges
ii. Continued construction of earthlodge
1. Posts have been pinpointed and partially
cut.
iii. Harvested Pawnee traditional crops
iv. Continued compiling a compendium of Pawnee origin
stories
v. Completed a compendium of Pawnee Sacred Bundles
and their current locations
c. Projects
i. Continued enlarging the database of
archaeological sites in Nebraska, Colorado, and
Kansas by working with SHPO offices of each state
3. Future Projects
a. Work with Nebraska SHPO on usability of GIS-online
database
b. Continue construction of earthlodge
Section 106 Reviews 2019
90
80
82
76
84
83
80
73
71
70
62
60
61
55
52
50
39
36
40
26
30
20
10
4
8
2
3
8
40
37
24
10
3
13
3
3
0
Federal
Pawnee Nation Division Reports
Non-Federal
Page 25 of 97
Corporations
Third Quarter 2020
NAGPRA 3rd Quarterly Report July – August 2020
Martha Only A Chief
NAGARA Coordinator
Pawnee Nation of Oklahoma
monlyachief@pawneenation.org
(918) 762.3621 ext. 223
➢ NAGPRA Coordinator has been contacting institutions, museums, and other’s I have
found going through old files. Getting information on past or present consultation,
documentation, and repatriation files.
➢ We have received an extension on the 2018-2020 NAGPRA Grant until 9/30/21 as well
as the 2020 NAGPRA Repatriation Grant with the final reports due 12/31/21.
➢ Consultation with Gilcrease Museum on questions they had, what we expect from them,
and if they can improve for the Pawnee Nation. We will continue our consultation with
them when it’s convenient for them.
➢ Bi-weekly zoom meeting with Chicago Field Museum.
➢ Working with three institutions on claiming human remains.
➢ Due to the COVID, meetings, and consultations visiting institutions are put on hold until
they are rescheduled. Out-of-state consultations will have to be rescheduled until the
tribe lifts the travel ban for the Pawnee Nation as they would like to meet with the
NAGPRA representatives of tribes.
➢ The 2020 reburial is still on hold as well until the travel ban is lifted so we can give our
relations a proper burial as they are in boxes on shelves at this time. Everything is ready
to proceed with the burial currently.
➢ Continuing to search grants.gov to see if there is anything else the NAGPRA office can
apply to help the Pawnee Nation.
➢ Continuing to check the Federal Register Publications for Notice of Inventory
Completion to see if the Pawnee Nation needs to claim and request a transfer of control
for human remains, funerary items, unassociated funerary objects, sacred object, and
objects of cultural patrimony.
Pawnee Nation Division Reports
Page 26 of 97
Third Quarter 2020
Pawnee Nation Education “Te Tu Koo” Division
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2020
I.
477/Education Division/Te Tu Koo Resources
The Education Division provides comprehensive employment, education and
training services for adults and a year-round youth program for the Pawnee
Nation. The Division includes Early Childhood Education/Child Care Program;
Youth Development, PreK-12; Workforce Services and Higher Education
Scholarship. The mission of the division is to provide services to tribal members
and other federally recognized tribal members residing in our jurisdiction to
enable members to obtain the skills needed to become productive individuals
and contributors to their respective communities.
II.
Executive Summary:
In July, Higher Education Scholarship deadline is for July 29th. Youth Workers
continued to work at their specific worksites, ten (10) total have been placed.
In August, Education division meet with the Education Committee for the
completed Higher Education scholarship. Forty-one (41) have been approved
however, the ones who are still waiting for financial needs analysis due to their
institutions are virtual and most are working from home. Once those
documentation are sent, those recipients will be notified and applications shall
be processed. Nine (9) youth workers completed the job experience program.
In September, five (5) Adult work experience have been placed throughout
Pawnee Nation. JOM has currently (131) approved applications. JOM is working
on getting visa gift cards to Cleveland students approved through the JOM
committee. Still accepting applications and gathering fee lists for Pawnee Public
Schools. Out of the forty-one (41) Higher Ed Applications, eight (8) have been
approved with documentation coming in from their respective institutions
already pre-approved from the Education Committee. Education signed on a new
GED teacher with a contract and will soon start.
The division was pleased to see that the renovation of the kitchen at the
Learning Center was approved by PBC on June 2 and is under way with the
renovations. Learning center cook has been moved over to the multipurpose
center to continue with meals.
III.
Quarterly Goals and Objectives
• Collaborate with Cultural Resources Division, DHCS and DNRS to provide
materials and supplies for project to encourage the well being and safety
of clients and community members affects by COVID-19 and has been
handed out to the community on September 19.
• Collaborate with Grant and Contracts to continue the process of
Construction & Renovation with CCDF for kitchen expansion at PNLC
Pawnee Nation Division Reports
Page 27 of 97
Third Quarter 2020
Pawnee Nation Education “Te Tu Koo” Division
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2020
•
•
•
•
IV.
Maintain compliancy of division operation while taking safety precautions
against global pandemic.
Provide quality childcare and other services for clients and the
community.
On-going collaboration with Meridian Technology for GED classes.
Continue to collaborate with the Pawnee Title VI Program at Pawnee
Public Schools in collecting the students fee list to be paid by JOM/Youth
services program.
Travel and Training
➢ N/A
Meetings
➢ September 14, 21, 28: TERC meeting
V.
Financial Reporting
• Higher Education: pending scholarship for Fall 2020.
• Education & Training: Expenditures are within the planned budget.
• Youth Services: Expenditures are within the planned budget.
• Child Care: Expenditures are within the planned budget.
VI.
Future Plans
➢ Youth Services continues collaboration with CRD and OSU with hopes of
completing the arrangements for Middle School tutoring; starting date
targeted for Fall 2020 semester.
➢ There will be no after school program until Pawnee Nation opens to the
public.
➢ Goal of arrangements is for middle school students to be offered after
school mentoring and tutoring online.
➢ Youth Services will collaborate with Red Ribbon week, DHCS Truck or
Treat.
➢ WEX will continue with the five (5) workers through December. Spring
scholarship deadline is November 30th.
Pawnee Nation Division Reports
Page 28 of 97
Third Quarter 2020
Pawnee Nation Learning Center/ Child Care and
Development Fund
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2020
I.
Program/Office/Project Name: Child Care and Development Fund (PNLC)
The Child Care and Development Fund program goal is to increase the
availability, affordability, and quality of the child care services in the Pawnee
Nation service area that includes Pawnee County and Northern Payne County. The
Pawnee Nation Child Care Program operates the Pawnee Nation Learning Center
and Afterschool Program for children ages two months through 8 years of age.
The CCDF program also operates the Pawnee Nation Child Care Assistance
Program that offers child care service assistance to qualified applicants.
II.
Executive Summary:
The Pawnee Nation Learning Center served 35 children during the third
quarter due to COVID-19. The children are provided with a nurturing, healthy and
safe learning environment. Developmentally appropriate educational activities,
breakfast, lunch and afternoon snacks are provided daily. The Learning Center is
currently operating with 48 children enrolled.
The Pawnee Nation Learning Center has been practicing safe and healthy
practice here at the center recommended by The Department of Human Services
(DHS) and the TERC committee here at the Pawnee Nation.
The Pawnee Nation Learning Center staff that have charts here at the
Pawnee Indian Health Center on September 24, 2020.
The Pawnee Nation Learning Center performed our monthly tornado and fire
drills on August 11 and September 9, 2020 following suggested DHS COVID-19
Guidelines our classrooms are only going one by one instead of the entire center
going at once.
The Pawnee Nation Learning Center closed October 6th after being advised
by a parent that their child had tested positive for COVID-19. The Pawnee Nation
Learning Center re-opened on October 23, 2020.
At the beginning of September construction for our kitchen renovation for the
learning center started. Construction is scheduled to finish on November 15,
2020.
The Child Care staff includes: Infant Teacher: Anna Pratt; Wobbler Teacher:
Leah Merrell, 2’s teacher: Callie Wilson, 3’s teacher: Vickie Reusch, Pre-K
teacher: Dana Stewart. The Afterschool Program is under the instruction of
Hannah Buchanan. Cree Roughface serves as our floater. The cook for all sites is
Becky Holt. The Center operated under the instruction of Center Manager
Samantha Baker and Assistant Manager Christina Attocknie.
Pawnee Nation Division Reports
Page 29 of 97
Third Quarter 2020
Pawnee Nation Learning Center/ Child Care and
Development Fund
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2020
III.
Quarterly Goals and Objectives
GOAL 1: To provide quality child care for our Native American and community
children.
OBJECTIVE 1: The CCDF program will maintain the Pawnee Nation
Learning Center for child development and child care services.
ACTIVITIES:
1. Maintain child care license through the State of Oklahoma
Department of Human Services (DHS). Continuous. DHS
Requirements must be met at all times to remain in compliance.
This involves certified staff in compliance with child/adult ratios and
facilities maintained in safe and healthy repair.
2. Utilize Child and Family Food Program (CACFP) to provide healthy meals and
snacks. Completed. Meals served: 605 breakfasts, 595 lunches and 591
afternoon snacks. Reports are submitted to receive reimbursement for the
food program.
3. Provide staff training for quality child care services. Completed.
Training provided is listed below. The Oklahoma Department of
Human Services Licensing Requirements states entry level
employees will receive 20 hours of training within three months of
employment and each person who is counted toward meeting the
staff-child ratio is required to obtain 20 clock hours per employment
year. Manager must complete 30 hours.
IV.
Travel and Training
Becky Holt has completed various trainings through our CACFP Food Program
called “Thirty on Thursdays” training webinars that go over our food regulations
and requirements for the state of Oklahoma. Becky Holt has also received
certificates from an online training such as, Alternative Meal Service Models
During COVID-19, Professionalism, and Basic Kitchen Skills. Cree Roughface has
completed on Online Food Handler Training. Pawnee Nation Learning Center
Manager Samantha Baker has received her required PDL from CECPD. Pawnee
Nation Learning Center Manager Samantha Baker completed a 5-hour training
over the training manual workshop for CACFP program. Leah Merrell, Dana
Stewart and Becky Holt received CPR training on August 20, 2020.
PDLs and director’s credentials must be renewed annually and are registered
on the CECPD (Center for Early Childhood Professional Development) website.
Pawnee Nation Division Reports
Page 30 of 97
Third Quarter 2020
Pawnee Nation Learning Center/ Child Care and
Development Fund
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2020
V.
Financial Reporting
The CCDF program operates under three budgets: CCDF Discretionary, CCDF
Mandatory and the Hukasa Bank Account. The program is utilizing all three
funding sources.
The Pawnee Nation Learning Center received a one-time award, subject to
availability of funds in the amount of $150,543.00 on Monday 26, 2020.
VI.
Future Plans
Below is a list of priorities the learning center will address when spending the
awarded amount of $150,543.00.
•
•
•
•
•
•
•
•
•
•
Carpet/Tile
Awning for both playgrounds
New playground equipment
Upgrade classroom shelving
Replace old toys and equipment
Security camera’s and new door locking system
Two laptops to work remotely during COVID shutdowns
Replace two desktop computers
Replace old TV’s for each classroom
Replace old cots/ sleeping mats for each classroom
Respectfully Submitted,
Samantha Baker, Learning Center Manager
Pawnee Nation Division Reports
Page 31 of 97
Third Quarter 2020
Division of Finance
Quarterly Report to the Pawnee Business Council
3rd Quarter
I.
Finance Division
The Pawnee Nation of Oklahoma’s Finance Division provides accounting services to
the Pawnee Nation through accounts payable, accounts receivable, and payroll. The
Finance Division provides payment, accounting, and reporting services to the
Pawnee Nation’s various tribal, federal grants, contracts, and programs. While,
ensuring compliance with the Pawnee Nation fiscal policy, Generally Accepted
Accounting Principles, and 2CFR Part 200 OMB Guidance to ensure financial
statements are accurately stated.
II.
Executive Summary:
The principle function of the Finance Division is to provide accurate and timely,
reliable and comparable financial reports to Pawnee Business Council (PBC), the
Executive Director and the Pawnee Nations division and program directors to make
management decisions that affect the Pawnee Nation and its members.
Finance helped several divisions and programs with budget modifications throughout
the quarter. Finance division has had a higher workload than at any time since I have
been with the Nation. We have issued almost 3 million dollars in direct Covid relief
assistance and expended approximately 3.8 million in total from the Pawnee CARES
CRF fund as of the end of the 3rd quarter. Budget call was conducted in September
as of this writing most of the Federal budget have been approved with the Tribal
budgets due 10/31/20. Finance also continued to provide monthly and quarterly
financials to all divisions and programs.
Finance continues working with the Planning division and Baker Tilly Capital obtain
funding for the planned Pawnee Nation Substance Abuse and Mental Health facility.
We are excited about the how this project is moving along and believe that it will
come to fruition. The result being a great benefit to the Nation, Pawnee county, and
the 5-county area.
We have not received any TDC distributions for the 3rd Quarter of 2020 due to Covid
virus and the Casino revenues running at approximately 67% of prior year numbers.
Therefore, the Nation will need to plan carefully in the upcoming year as our financial
reserve had only began to recover when the pandemic started. The Finance Director
has attended monthly TDC meetings to stay informed on the financial conditions.
Finance and the Executive director will continue to watch cashflows monthly to make
sure the nation maintains enough funds to manage all financial obligations.
We had begun to explore options to develop our own tribal fleet of vehicles. We are in
the process of purchasing 3 vehicles from Enterprise Fleet Management July.
Third party billing is something we want to continue to pursue. We want to look at a
consultant to help us with this.
Pawnee Nation Division Reports
Page 32 of 97
Third Quarter 2020
Division of Finance
Quarterly Report to the Pawnee Business Council
3rd Quarter
Accounts Payable – This department continues to make sure all the bills are getting
paid on time and check requests are being done in an efficient manner. The travel
process has improved however we still need improvement on the timeliness of travel
reconciliations.
Payroll – This department is doing a good job and making sure timesheets for all
departments are completed and submitted on time. We have implemented addition
checks and balances to ensure direct deposits are handled correctly. Payroll has also
done an excellent job getting payroll submitted as required while working around
holidays. The former Payroll Clerk has continued to help with training a new payroll
clerk. The new Payroll Clerk was hired at the end of the 3rd quarter.
Accounting - The accountants continue to send out monthly reports and assist
directors when needed. We are continuing to make improvements to the financial
processes of the Nation. We are current on monthly closeouts and bank
reconciliations. The accountants have really stepped up during this time and taken on
additional responsibilities and workload since the Pandemic outbreak.
III.
Quarterly Goals and Objectives
➢ Manage Pawnee Nation Budgets.
➢ Provide training to employees on financial processes
➢ Perform quarterly close-outs
➢ Complete a schedule of tasks required to be completed in the finance
department on a monthly basis by the finance employees
➢ Complete the 2019 Audit.
➢ Improve Grant Closeout Process
➢ Begin Audit preparation for 2020.
IV.
Travel and Training
No travel of training during 3rd quarter.
V.
Financial Reporting
The department budget has been reviewed. The remaining budget remained the
same and is healthy and in good shape as of September 30, 2020.
VI.
Conclusion
The Finance Division will maintain an open-door policy and attempt to be available
always to assist tribal members, the public, directors and employees. Please feel free
to contact any of the finance department employees with your questions:
William Perry, Finance Director, Ext. 205
Janet Mulder, Accountant, Ext. 121
Misty Nuttle, Payroll Clerk, Ext. 125
Pawnee Nation Division Reports
Page 33 of 97
Penny Powell, Sr. Accountant, Ext. 209
Nancy Moore, Accountant, Ext. 119
Davi Ferris, A/P-Clerk, Ext 120
Third Quarter 2020
Pawnee Nation Procurement Department
Quarterly Report to the Pawnee Business Council
3rd Quarter
I. Procurement Department
• Procurement Department the Procurement Department should oversee all
purchasing and contracting transactions, concerning the Pawnee Nation. We are
also responsible for receiving and distributing all ordered goods, identifying, and
placing property identifiers, on qualified items, and conducting annual inventories.
Maintaining Inventory records is also a key function, of the Procurement
Department. As of late August 2016, the Procurement Department has also taken
travel arrangement responsibilities, for the Nation’s staff. We are also the support
staff for the Nasharo Council, and the Pawnee Nation Election Commission.
II. Executive Summary: 2020
• During the first through third quarters of 2020, the Pawnee Nation was under a
continued purchasing and travel ban, for all Tribal Programs. In July through
September, the Procurement Department did not process any travel due to covid-19
and the traveling ban. During the 3rd quarter months, the Procurement Office
processed 27 exception reports. Administrative Support was provided, to the
Pawnee Nasharo Council, as needed. During the 3rd quarter, of 2020, the
Procurement Department monitored all procurements, maintained inventory,
received, and distributed all ordered goods, and provided administrative support to
the Pawnee Nasharo Council, and the Pawnee Nation Election Commission.
III. Quarterly Goals and Objectives
• All program and project goals met during the quarter.
IV. Travel and Training
• March 9th, 2020 to present all travel and training was banned.
V. Financial Reporting
• The Procurement Department stayed on track with our spending for the 2020 year.
Walterene Hare, Procurement Manager
Vacant, Travel/Inventory Clerk
Pawnee Nation Division Reports
Page 34 of 97
Third Quarter 2020
Division of Health and Community Services
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2020
I.
Program/Office/Project Name: Division of Health and Community Services
The mission of the Division of Health and Community Services is to improve the
overall wellness and lifestyle of Pawnee Tribal members and Native Americans
within our community. DHCS accomplishes this by providing services such as
health education, substance abuse counseling, nutrition, physical fitness,
preservation of family, safety planning, and youth development. Per the new
organization chart, the Division of Health and Community Services consists of
eight (programs) under (2) departments: Health & Prevention-Community Health
Representatives/Health Education; Special Diabetes Program for Indians;
Substance Abuse Program/Methamphetamine and Suicide Prevention
Initiative/Tribal Opioid Response Program/Native Connections and Social
Services-Ti-Hirasa Domestic Violence Program; Family Services; Food Assistance;
and Elder Services. The DHCS Office is also overseeing the tribal assistance
programs: elders, disability, and emergency.
II.
Executive Summary:
All DHCS Programs, including the DHCS Director, continued to do provide client
services (with modifications) as well as follow their phasing plans. Spent much
down with 2021 Budget Call as well as keeping all DHCS budgets (federal, tribal,
and CARES) up to date. DHCS is finally fully staffed-(25) including DHCS Director.
Quarterly Goals and Objective
GOAL 1: The DHCS Director will be responsible for new program development
and- technical assistance to program directors in preparing new and continuation
proposals that support the continued and future growth of the Pawnee Nation.
OBJECTIVE 1: The DHCS Director will work in a coordinated team effort with
Program Coordinators in the development of new or continuation proposal
applications to funding agencies.
ACTIVITY 1: The DHCS Director worked with Tribal Planner and MSPI on the
Tribal Behavioral Health “Native Connections” Grant; submitted on December 10.
OUTCOME 1: Pawnee Nation was awarded $250,000 per year for (5) years. It will
be housed in the Health & Prevention Department.
ACTIVITY 2: The DHCS Director worked with Ti-Hirasa Domestic Violence
Coordinator on the Office of Violence Against Women Grant, funded by
Department of Justice-submitted February 25.
OUTCOME 2: Pawnee Nation was awarded $761,416 for (3) years.
Pawnee Nation Division Reports
Page 35 of 97
Third Quarter 2020
Division of Health and Community Services
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2020
ACTIVITY 3: The DHCS Director worked with Ti-Hirasa Domestic Violence
Coordinator on Family Violence Prevention/Domestic Violence Shelter and
Supportive Services grant proposal, funded by Administration of Children &
Families-submitted February 28.
OUTCOME 3: Pawnee Nation was awarded $55,826 for 2020-2021 fiscal year.
OBJECTIVE 2: The DHCS Director will work with the Planning Director on
strategic planning for new program development and/or reorganization.
ACTIVITY 1: N/A
GOAL 1: The DHCS Director will be responsible for all program compliance in
regarding to the funding agencies and/or PN.
OBJECTIVE 1: The DHCS Director will work in a coordinated team effort with
Program Coordinators to make sure programs are in compliance with the
funding agency and/or PN.
ACTIVITY 1: THE DHCS Director is working with each program to develop and/or
update their COOP Plans; make sure all staff has completed the NIMS, Food
Handlers, and CPR Trainings; and all staff evaluations have been completed.
OUTCOME 1: COOP Plans need to be updated to include COVID and/or other
pandemics.
OUTCOME 2: New and/or current staff need to complete and/or recertify for
trainings. Ten (10) staff needs CPR/First Aid. Just (1) staff lacks NIMS and Food
Handlers.
OUTCOME 3: All programs need to update program information on the PN
website.
ACTIVITY 2: THE DHCS Director is working with each program to make sure all
budgets are up-to-date and match funding agency award amount.
OUTCOME1: All budgets have been updated and approved.
OUTCOME 2: Federal budgets were approved by PBC for 2021 Budget Call; just
needing approval on tribal budgets.
OUTCOME 3: DVPI and MSPI received a NCE for the full amount for 2020-2021
fiscal year to meet their federal deliverables. TOR is still waiting for their NCE
approval but allowed to continue work to meet federal deliverables.
Objective 2: The DHCS Director will assist in providing community health
education to the Pawnee community.
Pawnee Nation Division Reports
Page 36 of 97
Third Quarter 2020
Division of Health and Community Services
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2020
ACTIVITY 1: DHCS Director helps with the Wellness Program (i.e. Yoga, RIPPED).
We just started fitness classes on June 1.
III.
Meetings and Tribal/DHCS Events
07/01-CDC Grant Meeting
07/07, 07/13, 07/20, 07/27, 08/03, 08/10, 08/17, 08/24, 08/31, 09/08,
09/14, 09/21, 09/28-TERC Meetings
07/09, 09/03-VAW Advocate Interviews
07/14-CDC Orientation Webinar
07/15-TIPCAP Webinar
07/16, 09/16-PBC Orientation
07/17, 08/06, 08/31, 09/14-Fitness Center Meetings
07/20, 07/31-Tribal Management Grant Meeting
07/21-COVID Taskforce
07/23-Education Division Director Interviews
07/27-TOR Meeting
07/30-Meeting with President
08/14-Meeting with SAP/MSPI/TOR Coordinator
08/20-Organizational Chart Meeting
08/20, 09/24-TERC Core Group Meeting
08/25, 08/26-Meeting with HR and Tribal Operations
08/28-SnoCone Social Hour
09/08-DHCS Coordinators Meeting
09/08-Legal Advice Clinic (for client)
09/09- DHCS Budget Call Hearing
09/11-Assistance Training
09/14-Meeting with CITP FDP
09/15-TOR Project Conference Call
09/17, 09/23-HRC Meeting
09/29-MSPI & DVPI Project Conference Call
09/30-eCivis Project Kickoff Meeting
IV.
Travel and Training
07/10-COVID-19 Contact Tracing in Indian Country
09/04-TEAMS Training
09/30-PBC Self-Governance Training
V.
Financial Reporting
The DHCS Office financial status is reflected in special reports prepared by
Pawnee Nation Finance Department and Grants & Contracts Office. Also, the
DHCS Director has access to all DHCS program budgets and reports.
Pawnee Nation Division Reports
Page 37 of 97
Third Quarter 2020
Division of Health and Community Services
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2020
VI.
Direct Assistance (non-reoccurring)
Elders-(11)
Disability-(3)
Emergency-(7)
Pawnee Nation received (2) $10,000 checks to be used for direct assistance(36) received assistance.
Pawnee Nation received $6,200 from Wounded Warriors for grocery assistance(41) Native American veterans received gift cards as well as community care kits
(if they hadn’t already).
VII.
Future Plans
Continue to provide client services while being closed to the public.
Work with DNRS and Planning Director on awarded COVID grants.
DVAM Events-Oct 1, 15, and 29
Employee Transformation Challenge-Oct 5-Dec 29
Red Ribbon Week-Oct 23-31
Truck and Treat-Oct 29
Breast Cancer Month-October
Diabetes Awareness Month-November
Native American Heritage Month-November
Pawnee Nation Division Reports
Page 38 of 97
Third Quarter 2020
Pawnee Nation CHR/EMS/Health Education Program
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2020
I.
Pawnee Nation CHR/EMS Program:
The purpose of the Community Health Representative/Emergency Medical Services
is to act as an advocate and facilitator for families and individuals to gain access to
comprehensive health care services as well as provide opportunities to enhance the
quality of life for the people they serve. The target population is eligible Indian
residents living within the Pawnee Tribal Service Area in Pawnee County and the city
limits of Stillwater, OK in Payne County.
Pawnee Nation Health Education Program:
The purpose of this contract is to establish identifiable health education components
within the tribal health department. The Health Education Program strives to
promote awareness, guidance & counseling, and prevention of disease and/or
disability among Indian people. The overall goal is to enhance the quality of life for
the people we serve with healthy lifestyles.
II.
Executive Summary:
The CHR and HE Programs completed the third quarter continuing services such as
medical transports, medication deliveries, and home visits. Much of the quarter was
spent carrying out business as usual as well as planning, collaborating, and
implementing community aide and awareness events. We lent a hand to other
programs, within and outside of our division, providing community services while
practicing and encouraging others to follow CDC safety guidelines regarding COVID19.
Both direct assistance programs, LIHEAP and CSBG wrapped up FY 2020 this
quarter and FY 2021 plans for funding were submitted.
III.
Quarterly Goals and Objectives:
Goal1: To provide for a continuum of services to the population through health
education, case findings, referral follow ups and provisions of supportive services.
Objective 1: To assist the target population in maintaining their health and wellbeing and to continue to enhance the quality of life through preventative services
and health delivery.
Activity 1: The CHR/EMS Program picked up medications, supplies, and equipment
from IHS, local pharmacies, and out of town referral pharmacies for clients with no
other means of transportation.
Outcome 1: The CHR Program picked up and delivered medications, supplies, and
or equipment for forty-two (42) clients this quarter.
Pawnee Nation Division Reports
Page 39 of 97
Third Quarter 2020
Pawnee Nation CHR/EMS/Health Education Program
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2020
Activity 2: The CHR/EMS Program provided transportation services to eligible Indian
residents to and from IHS and other referred facilities when necessary for routine
non-emergency appointments.
Outcome 2: The CHR/EMS Generalists transported one hundred and twenty-three
(123) clients this quarter.
Activity 3: The CHR/EMS Program conducted home visits/wellness checks for those
who are homebound.
Outcome 3: The CHR/EMS Generalists conducted twenty-five (25) home visits this
quarter.
Objective 2: To organize community health promotions and disease prevention for
the target population.
Activity 1: The CHR/HE Program hosted a Blood Drive and COVID-19 Antibody
Testing on July 29, 2020.
Outcome 1: Twenty-five (25) participants signed in; of that sixteen (16) were able to
donate blood.
Activity 2: The CHR/HE Program in collaboration with the Wellness Program hosted
Yoga, Ripped, and Walking Club for community members throughout the quarter.
Outcome 2: The average numbers for the quarter are as follows: RIPPED (5), Yoga
(8), and Walking Club (9).
Activity 3: The CHR/HE Program partnered with Division of Education and Division of
Natural Resources and Safety to provide community care packages to those
impacted by COVID-19.
Outcome 3: Care packages went to a total of three hundred and eighty-seven (387)
households.
Activity 4: The CHR/HE Program joined the Title VI Program in providing and
distributing care packages and education to their program participants.
Outcome 4: Eighty (80) packages were delivered to households.
Activity 5: The CHR/HE Program provided supplies and education to the Distance
Learning Tutoring.
Outcome 5: Approximately sixty (60) students opted for distance learning this school
year.
Pawnee Nation Division Reports
Page 40 of 97
Third Quarter 2020
Pawnee Nation CHR/EMS/Health Education Program
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2020
IV.
Travel, Training, and Meetings
July:
8- Partners in Good Health and Wellness (GH&W) Training
15- PGH&W Training
22- PGH&W Training
29- PGH&W Training
29- Blood Drive and COVID-19 Antibody Testing
August:
5- PGH&W Training
11- Internal Controls for Effective LIHEAP Program & Fiscal Management Webinar
12- PGH&W Training
13- LIHEAP Tribal Grantees Quarterly Virtual Meeting
13- CSBG Tribal Update Virtual Session
14- Annual Plan (LIHEAP & CSBG) Review Meeting
17- Pawnee County Healthy Coalition Meeting
17- Distance Learning Meeting
20- CSBG FY20210 Tribal Plan & CARES Act Plan Submission Webinar
25-LIHEAP Grantees FY 2021 Plan Webinar
27- SF-424M and Attachments in OLDC Webinar
September:
4- TEAMS Practice/Training to Navigate Online Meetings
8-DHCS Coordinators Meeting
9- Budget Call (CHR, HE, CSBG, & LIHEAP)
10- Direct Assistance Information and Tips Meeting with Planning
16- Guiding Principles for Agencies Serving Survivors of Human Trafficking Webinar
17- Assembled Care Packages with Department of Safety
21- Pawnee County Healthy Coalition Meeting
23- Passed out Care Packages to Community Members
24- Assembled Care Packages with Department of Safety
30- Submissions to OLDC (CSBG, LIHEAP)
30-eCivis Project Kick-Off
V.
Financial Reporting
The Pawnee Nation CHR/EMS/HE program financial status is reflected in special
reports prepared by Pawnee Nation Finance Department and Grants & Contracts
Office.
General Assistance:
During this quarter, general assistance was provided to eligible clients through the
CSBG and LIHEAP Programs. LIHEAP and CSBG Allocated Additional Funding
through the CARES Act.
Pawnee Nation Division Reports
Page 41 of 97
Third Quarter 2020
Pawnee Nation CHR/EMS/Health Education Program
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2020
The following is the number of clients served this quarter:
•
•
•
•
VI.
CSBG – Eight (8)
LIHEAP- Forty-nine (49)
LIHEAP CARES- Thirty-six (36)
CSBG CARES- Fourteen (14)
Upcoming Events:
Breast Cancer Awareness Month
Trunk or Treat-Oct 29
Pawnee Nation Division Reports
Page 42 of 97
Third Quarter 2020
Pawnee Nation Diabetes Program
Quarterly Report to the Pawnee Business Council
3rd Quarter –2020
I.
Program/Office/Project Name: Diabetes Program:
The Pawnee Nation Diabetes Program promotes the delivery of supportive,
interactive, and educational services for Native Americans with the risk factors of
developing and/or with the diagnosis of diabetes who reside within the Pawnee
service area. It is our intent to improve the quality of life for Native Americans by
implementing SDPI Best Practice: Physical Activity/Education.
II.
Executive Summary:
The Diabetes Program has continued to provide services designated to enhance the
quality of life for the people we serve. This quarter has been dedicated to providing
direct care services such as blood glucose monitoring supplies, socks, and
assistance with eyewear and Glucerna. The program continues to be involved in the
Pawnee County Healthy Coalition and Wellness Program to obtain more community
outreach, network, and combine resources. Best Practice continued with weekly
community fitness classes and a youth health and fitness camp.
Quarterly Goals and Objectives
GOAL 1: To increase physical activity, it helps reduce the risk for developing diabetes
and its complications as well as the reduction of the occurrence of obesity.
OBJECTIVE 1.1: Increase the rate of participation of activities and education on
physical activity with or without the diagnosis of diabetes.
Activity 1: The Diabetes Program in collaboration with the CHR/HE and SAP
Programs, shall be known as the Wellness Program Committee, provides a weekly
Yoga class, RIPPED class, and walking/running club.
Outcome: The total fitness class participants was (35) which includes Yoga (8);
RIPPED (5); and walking/running club (9). The classes are reoccurring participant
average over the quarter.
OBJECTIVE 1.2: Number of individuals that participate and clients with an improved
BMI, blood sugar levels, and blood pressure levels
Activity 1: The Diabetes Program conducted screenings during the month of
September for individuals signing up for the Tiwari’ Walking/Running Club.
Outcome: The quarterly average for blood pressure is 125/73.
Pawnee Nation Division Reports
Page 43 of 97
Third Quarter 2020
Pawnee Nation Diabetes Program
Quarterly Report to the Pawnee Business Council
3rd Quarter –2020
GOAL 2: Prevent and/or reduce the occurrence and complications of diabetes.
OBJECTIVE 2.1: Increase the rate of participants being educated on diabetes
prevention during outreach events with or without the diagnosis of diabetes within
our service area on how physical activity and weight loss affects the prevention
and/or maintenance of diabetes.
Activity 1: Pawnee County Healthy Coalition provides information and resources with
the chance to collaborate in future events or projects. Continual Monthly meetings
occur.
Outcome: Monthly meetings were held on August 17 and September 21 via Zoom.
July’s meeting was canceled.
GOAL 3: To reduce the occurrence and prevent the onset of diabetes among Native
American youth.
OBJECTIVE 3.1: Increase the rate of youth participation in screenings and/or physical
activity during community youth outreach camps.
Activity 1: The Diabetes Program held a 2-week health and fitness camp for Pawnee
Middle School and High School Students from July 27-August 7.
Outcome: A total of (8) individuals completed the camp.
OBJECTIVE 3.2: Increase the rate of participants being educated on diabetes,
nutrition, and participate in physical activity during community outreach events.
Activity 1: The Diabetes Program assisted the CHR Program with the Blood Drive and
COVID-19 Antibody Testing on July 29.
Outcome: A total of (25) individuals signed up to donate blood; only (16) individuals
were able to donate.
Goal 4: To assist in preventing and/or reducing the occurrence of complications due
to diabetes among Native Americans in our service area.
OBJECTIVE 4.1: To increase the rate of complete and documented annual exams that
assist in preventing and/or reducing the occurrence of complications due to
diabetes.
Pawnee Nation Division Reports
Page 44 of 97
Third Quarter 2020
Pawnee Nation Diabetes Program
Quarterly Report to the Pawnee Business Council
3rd Quarter –2020
Activity 1: The annual exams are for the clients benefit to maintain control of
diabetes and minimize the complications. Once all exams including downloads of
glucometers, clients are eligible for the demonstrated need of Nike shoes.
Outcome: (1) client completed annual exams within the quarter (Dental, Eye,
Nutrition, Foot, A1C lab, meter downloads”. It is proven a demonstrated need for
clients to obtain Nike N7 shoes to have completed all annual exams. This shall
reduce the complications with diabetes which can occur over time.
OBJECTIVE 4.2: Secondary Prevention: Program assists with testing supplies and
non-formulary medications.
Activity 1: Clients were given glucometers to monitor their blood sugars at home. This
tool helps the client to keep a close watch on the sugar levels and gain better control
hypo/hyperglycemic episodes. Glucerna shakes will continue to be monitored.
Outcome: (18) clients were issued testing supplies, (5) prescriptions were filled for
non-formulary medications (Glucerna health shakes), (5) clients received eyewear
assistance, and (9) received diabetic socks.
III.
Travel, Training, Meetings
July:
8- Partners in Good Health & Wellness Training Introduction to Native Wellness
8- Talk Saves Lives Training
9- Partners in Good Health & Wellness Training All About Diabetes
15- Partners in Good Health & Wellness Training Communication Techniques
22- SDPI Optional Webinar: Other Activities and Budget
22- Partners in Good Health & Wellness Training Behavioral Health
27-31 Massters of Gravity Health & Fitness Training Camp
29- Partners in Good Health & Wellness Training Food and Diabetes
29- CHR/Diabetes Blood Drive
August:
3-7 Massters of Gravity Health & Fitness Camp
5- Partners in Good Health & Wellness Training Stroke Risks & Prevention
12- Partners in Good Health & Wellness Training Personal and Community Health &
Safety
17- PCHC Monthly Meeting via Zoom
September:
1- 2021 SDPI Continuation Application Submittal
Pawnee Nation Division Reports
Page 45 of 97
Third Quarter 2020
Pawnee Nation Diabetes Program
Quarterly Report to the Pawnee Business Council
3rd Quarter –2020
4- TEAMS training
8- DHCS Coordinators Meeting via TEAMS
9- Budget Call Meeting via TEAMS
30- eCivis Project Kick-off
IV.
Financial Reporting
The Diabetes Program continues to monitor spending and strives to maintain the
level of usage of funding for current specifications of providing specialized providing
specialized services to the Native American Community.
V.
Future Plans:
• Salsa Making Class-Oct 1
• Shape Shiftin “In a Good Way”, 12 Week Employee Transformation ChallengeOct 5-Dec 28
• Truck or Treat-Oct 29
• National Diabetes Awareness Month-November
Pawnee Nation Division Reports
Page 46 of 97
Third Quarter 2020
Food Distribution Program
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2020
I.
Program/Office/Project Name: Food Distribution Program
The Food Distribution Program on Indian Reservations (FDPIR) is a Federal
Program that provides USDA foods to low-income households and to Native
American families residing in designated areas near reservations and in the
State of Oklahoma. The program serves as an alternative to the Supplemental
Nutrition Assistance Program (SNAP, formerly known as the Food Stamp
Program).
II.
Executive Summary:
During this quarter, we received an email from USDA that the program was
approved for the FDPIR: Facility Improvements and Equipment Upgrades to
Prevent, Prepare For, and Respond to Coronavirus. We were awarded
$56,869.00 to be used to purchase a new program vehicle, program copier, PPE
supplies, and program bags. The federal grant award period is July 8, 2020 to
September 30, 2023.
In August, Food Distribution Programs in our regional area received an email
from the Tribal Affairs Coordinator for the U.S. Census Bureau regarding helping
with the 2020 outreach to our tribal communities and we agreed to help.
The program was sent a 2020 Census tote bag and two half page fliers with
information on being counted as a tribal citizen and online information on
completing the form. The Communications Department also provided us with
the t-shirts to give to our tribal members who were also program participants.
On July 15, an email from USDA - Food and Nutrition Service (FNS) was sent that
the next round of food programs would be added to the shell egg pilot. I had
confirmed back in February that our program would be interested in participating
in this program. This project would be starting in October 2020. To prepare for
this, the programs 1) would no longer be receiving the dried egg mix and 2) the
dried egg mix would need to be out of our inventory when we start giving out the
shelled eggs to our participants. The excess egg mix could be donated to a food
pantry or organization who can use it. There must also be sufficient refrigerator
space to store 1 to 2-week supply of the shelled eggs. Throughout this pilot
expansion, the programs need to provide FNS with information they request
about acceptance, storage, and distribution. FNS would also be providing the
programs with information on monitoring guidance, fact sheet on shelled eggs,
and egg handling tips before the program places their first order. Our program is
excited to finally being able to receive the shelled eggs. This pilot project has
been going on for many years with only a limited number of programs added to it
each year. I feel that our participants will benefit more with the shelled eggs
than the dried egg mix. During this pilot period, one dozen shell eggs (individual
Pawnee Nation Division Reports
Page 47 of 97
Third Quarter 2020
Food Distribution Program
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2020
dozen cartons) will replace the two units of dried egg mix. For each person in a
household, they will receive that many cartons of eggs. It may take us a little
while to learn how much to order each week so that we are not damaging the
shelled eggs. There is a minimum of 14 days shelf life when they are delivered
to the program for them to be given out.
III.
Quarterly Goals and Objectives
Our main goal this quarter was to continue to increase the number of
participants on the program. This will always be an ongoing process for the
program. The average number of participants during this quarter was 126,
which was a lower than the last quarter, which was 161. For July, we had 122
participants (74 households); for August, there were 133 participants (74
households); and for September, there were 122 participants (74 households).
The Covid-19 has continued to have an impact on our participation this quarter.
The number of households that were new certifications/re-certifications for the
quarter was: July-9 households; August-21 households; and September-21
households. The number of households that did not recertify this quarter was:
July-21 households; August-8 households; and September-14 households.
The program staff continues to provide courtesy calls to our households to
remind them that they need to pick up their food. These calls are made at least
one week before the end of the month and there are times the calls are made up
to the last day of the month. The participants are told when the last day to pick
up their food, but we will have some who will come by the office on the last day
when we are closed for monthly reports and inventory.
The program continues to provide home deliveries to our elderly households,
households that are disabled, or for those households that have no
transportation. Participants call in their order and we deliver their order to them
after 4:00 that day. In July, there were a total of 8 households, in which 4
households were elders, 2 households were disabled, and 2 households had no
transportation. In August, there were 7 households, in which 3 households were
elders, 2 household were disabled, and 2 households had no transportation. In
September, there were a total of 12 households, in which 6 households were
elders, 5 households were disabled, and 1 household had no transportation. The
Pawnee Nation Food Distribution Program Has Met/Continually in Progress their
goals and objectives for this quarter.
Pawnee Nation Division Reports
Page 48 of 97
Third Quarter 2020
Food Distribution Program
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2020
IV.
Meetings and Tribal/DHCS Events
During this quarter, the following meetings were attended by the program: DHCS
Coordinator’s Meeting, Virtual Budget Call Meeting, FDPIR Regional Call
Meeting, and eCivis Project Kick-Off.
V.
Travel and Training
TEAMS Practice/Training to Navigate Online Meetings
VI.
Financial Reporting
The program continues to receive monthly expenditure reports from the Finance
Division. These reports let us know what has been spent and how much is left in
the program’s budgets.
The Food Distribution Program’s fiscal year ended on September 30 and we will
have carry over money going into FY 2021.
During this quarter, FDP had several budgets that needed to be done by
September 30: FY 2021 Budget Worksheet to USDA, 2021 PN Budgets, 2020
FDP CARES Budget, and a Budget Modification for 2019.
VII.
Future Plans
Continue to operate under our Plan of Operations, approved by USDA. With the
uncertainties of COVID-19 and now cold & flu season approaching, staff feel this
is still the best solution for our program.
The program will be getting under the Trade Mitigation in October-Frozen
Strawberries and Dried Cherries. Also, under the Trade Mitigation, the following
items will be released once the loads are received in our Paris Brothers
Warehouse: pork patties, pulled pork, catfish, and frozen orange juice.
Pawnee Nation Division Reports
Page 49 of 97
Third Quarter 2020
Pawnee Nation Indian Child Welfare (ICW) Program
Quarterly Report Pawnee Business Council
3rd Quarter -2020
I.
ICW Program
The purpose of the Indian Child Welfare Program is to prevent the break-up of
Indian families by providing and making referrals for services to American
Indians of the Pawnee descent, which include but are not limited to
comprehensive counseling and training programs that focus on prevention and
crisis intervention.
II.
Executive Summary
The ICW Coordinator maintained a caseload of (6) state cases (2 out of state
cases), (18) Pawnee Nation Tribal Cases, (2) Pawnee Nation Tribal Custody Cases
and (2) Pawnee Nation Tribal Foster Homes during the 3rd quarter. There were
total of (36) Pawnee children involved in state and tribal cases. There was (2)
state cases closed during this quarter after successfully being reunited with a
parent.
The ICW Coordinator completed all home visits as required in both tribal and out
of state cases. The ICW Coordinator completed (18) home visits to children and
families during this quarter. The ICW Coordinator completed (3) joint
investigations with the Oklahoma Department of Human Services, Pawnee
County involving Pawnee children. The ICW Coordinator attended (5) Child Safety
Meetings and (1) Family Team Meeting on OKDHS cases.
The ICW Coordinator attended all court hearings in both state and tribal cases.
The ICW Coordinator attended (10) Pawnee Nation Tribal cases, (6) state court
cases and (2) out of state hearings by telephone. The ICW Coordinator provided
Expert Witness Testimony in an adoption case in Tulsa County.
The ICW Program has continued throughout the COVID pandemic providing case
management services to children and families. The ICW staff take precautions
and use PPE when entering families’ homes while also assessing children’s
safety and the family’s wellbeing.
The ICW Program continues to manage both state and tribal custody cases while
overseeing the OKDHS Promoting Safe and Stable Families, Child Welfare
Services and Federal Promoting Safe and Stable Families funding. The ICW
Coordinator continues to develop case plans for those participating in these
programs with an open case.
The ICW Coordinator continues to be involved in state cases involved with OKDHS
to ensure that the Indian Child Welfare Act is followed. The ICW Coordinator is
Pawnee Nation Division Reports
Page 50 of 97
Third Quarter 2020
Pawnee Nation Indian Child Welfare (ICW) Program
Quarterly Report Pawnee Business Council
3rd Quarter -2020
involved in case planning and family team meetings.
The ICW Coordinator continues to be the Secretary for the Pawnee Service Area
Child. The ICW Coordinator attended CPT meetings in July and August by Zoom
due to the coronavirus pandemic. The CPT met in person with 5 CPT members
present at the Pawnee Nation Resource Center while the other members were
present by Zoom.
The ICW Program continues to work closely with state and tribal entities on
cases and referrals for services. The ICW Coordinator meets regularly with the
OKDHS Tribal Fields Liaison, Carmin Tecumseh Williams and has regular contact
with the CWS Tribal Coordinator for DHS. There continues to be ongoing issues
with the Oklahoma Department of Human Services regarding notifying the
Pawnee Nation when they are involved with Pawnee children. There have been
more issues with this since the Coronavirus pandemic. The ICW Coordinator
continues to express this to the Tribal Coordinator. OKDHS is provided with a
statewide tribal list of all tribes however, the Department has failed to notify the
Pawnee Nation on several occasions when they are working with Pawnee
families.
The Pawnee Nation ICW Program continues to process and verify enrollment
eligibility for children as received by state agencies. There were (25) member
requests for eligibility processed during this quarter. The ICW Assistant
processed all member requests for this quarter and provided the necessary
documentation back to all state agencies.
GOAL 1: Family Preservation: Pawnee Indian children will live in an environment
that is safe, nurturing, and culturally relevant with their own family.
OUTCOME: The ICW Coordinator manages both state and tribal cases and works
closely with in state and out state child protection agencies to ensure the safety
and well being of Pawnee children.
GOAL 2: Reunification: When Pawnee Indian children are placed outside of their
home due to abuse or neglect, the ICW Program will utilize the ICWA along with
providing case management services to help support the Indian parent(s) with
reunification of the Indian family.
OUTCOME: Pawnee Nation ICW continues to provide case management services
to Pawnee Nation children and families when they have been removed from the
home or prior to removal to ensure the children’s safety while also preserving the
family unit. The Pawnee Nation ICW Coordinator continues to work closely with
the families on new open cases including being present at all court hearings,
Pawnee Nation Division Reports
Page 51 of 97
Third Quarter 2020
Pawnee Nation Indian Child Welfare (ICW) Program
Quarterly Report Pawnee Business Council
3rd Quarter -2020
completing home visits and attending child safety and transfer meetings at
OKDHS. The ICW Coordinator ensures that ICWA is followed in state cases. The
ICW Coordinator is also filing a Motion to Intervene on behalf of Pawnee Nation
on all state custody cases.
GOAL 3: Foster Care: When Pawnee Indian children are placed outside of their
home due to abuse or neglect, the Pawnee Nation ICW program will utilize a
tribally approved Foster home that is safe, nurturing, clean, and supports cultural
awareness.
OUTCOME: The Pawnee Nation ICW Program works closely with OKDHS to
ensure that any Pawnee child that is removed from their home is placed in a
tribally approved home that is ICWA compliant. The ICW Program currently has
(2) Pawnee Nation Tribal Foster Homes.
GOAL 4: Permanency: When all reasonable efforts have been exhausted to
reunify Pawnee Indian children with their parents or other family members, the
ICW Program will utilize a tribally approved permanent home that is nurturing,
safe, and supports cultural awareness.
OUTCOME: The Pawnee Nation ICW Program continues to make efforts to ensure
that Pawnee Indian children are placed in ICWA compliant homes.
III.
Travel and Training
The ICW Assistant attended the OKDHS trainings for home studies, CANIS
training, and OCS services by Zoom. These trainings are biweekly trainings
provided through Zoom by the Tribal Foster Care Unit for the Oklahoma
Department of Human Services.
The ICW Coordinator attended the CANIS training by Zoom, Introduction to Child
Welfare Information Gateway by Zoom, Tribal Nation Community Listening
Forum, GIS to Strengthen Practice and Inform Policy on Tribal CW Agencies by
Zoom, and the Indian Child Protection and Family Violence Protection Act
training by WebEx.
IV.
Meetings and DHCS/Tribal Events
July:
Pawnee Service Area Tribal CPT by Zoom
Oklahoma Indian Child Welfare Association Key Informant Interview
OK Integration Institute Informational Call by Zoom
Joint Investigation DHS-Pawnee County
August:
Pawnee Service Area Tribal CPT by Zoom
Pawnee Nation Division Reports
Page 52 of 97
Third Quarter 2020
Pawnee Nation Indian Child Welfare (ICW) Program
Quarterly Report Pawnee Business Council
3rd Quarter -2020
BIA Program Review
Child Safety Meeting-Noble County DHS
Child Safety Meeting by phone-Pawnee County DHS
Child Safety Meeting by phone-Blaine County DHS
Joint investigation w/DHS-Pawnee County
September:
DHCS Coordinator’s Meeting
DHCS TEAMS Training
Budget Call 2021 via TEAMS
Meeting with Jackie Downing-BIA Social Worker
Pawnee Service Area CPT -Pawnee Nation Resource Center
Joint Investigation-OKDHS
Child Safety Meeting by phone-Pawnee County DHS
eCivis Project Kickoff
Financial Reporting
The ICW Program operated under the FY 2019/2020 funds during the 3rd
quarter. The program also operates the Title IV-B PSSF and CWS funding for
Child Welfare Programs and the OKDHS Tribal Project. The Title IV-B PSSF pays
for 10% of ICW Coordinator position with BIA paying 90%.
The ICW Program is able to provide financial assistance to families only through
the Federal Promoting Safe and Stable Families Program, Subparts 1 and 2 and
the OKDHS Promoting Safe and Stable Families Program.
OUTCOME: The ICW Program provided direct assistance to (25) families during
this quarter through the above-mentioned programs. There has been increase in
clients requesting assistance including diapers, wipes, formula, and utility
assistance.
Future Plans
Continue to provide child welfare services to Pawnee children and families.
Truck or Treat-Oct 29
Pawnee Nation Division Reports
Page 53 of 97
Third Quarter 2020
Pawnee Nation Ti-Hirasa Domestic Violence Program
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2020
I. Program/Office/Project Name:
Ti-Hirasa Domestic Violence Program includes the Domestic Violence Prevention
Initiative (DVPI) and Family Violence Prevention/Domestic Violence Shelter and
Supportive Services (FVPSA). It is a confidential support service to victims of
domestic violence, dating violence, sexual assault, stalking, and human trafficking.
We serve all of Pawnee County regardless of age, economic status or race. We
prioritize Native American women and members of the Nation. Our mission is to
provide prevention and awareness and increase victim safety and offender
accountability.
The program provides services including domestic and sexual violence prevention,
advocacy, crisis intervention, education, and coordinated community response to
victims and their families of domestic and sexual violence while incorporating
Pawnee culture and traditional practices. Staff increase family as well as
community involvement by providing opportunities to participate in trainings as well
as culturally relevant activities. The program also promotes outreach and increases
awareness by providing victim advocacy, legal assistance, emergency victim
assistance, intervention, cultural healing, safety planning, transportation to shelter
or relevant appointments, court advocacy, women’s group, anonymous phone or text
consultation, case coordination, policy development, community response teams,
sexual assault examiner programs, and community and school education programs.
Our three main areas of focus are criminal justice intervention, victim services and
prevention.
II. Executive Summary:
This quarter, we provided crisis intervention for new and established clients. Our
program provided services to (13) additional clients. New clients this quarter were
(14) female and (0) male, (6) were Caucasian, (7) were Native American, and (1)
unknown. All clients were served in some capacity. We also continued to work with
and provide services to (3) previously established clients.
III. Quarterly Goals and Objectives
The Ti-Hirasa Domestic Violence Program has three main goals for the DOJ grant.
Our first goal is to prevent incidents of domestic or dating violence, sexual assault,
or stalking. This goal is being met by providing prevention services to Indian women
in a variety of activities centered on healing and character development. We met
this goal by setting up domestic violence booths to raise awareness, attending and
presenting at events, and providing domestic violence and sexual assault support
group to clients. We have distributed brochures around Pawnee Nation and Pawnee
County. We have (3) billboards; (1) in Pawnee and (2) in Cleveland that continue to
refer people to the National Domestic Violence Hotline.
Pawnee Nation Division Reports
Page 54 of 97
Third Quarter 2020
Pawnee Nation Ti-Hirasa Domestic Violence Program
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2020
Our second goal is to increase victim safety and offender accountability. This goal
was met by advocating for Native Victims at a State level as well as by providing
victim services and education
The third goal is to provide shelter, supportive services, and access to communitybased services for victims. We meet this goal by providing safety, resources, and
services to victims to allow participants to become self-sufficient and live a violence
free life. This goal is met by maintaining the 24- hour culturally sensitive crisis
hotline, providing legal services, providing emergency victim assistance, offering life
skills classes, and providing supportive services that help the client meet their goal
plan. Below is a list of the services provided for our clients this quarter:
VICTIM SERVICES PROVIDED
Partially Served
Served
Not Served
Civil Legal Advocacy/Court Accompaniment
Counseling
Criminal Justice/Court Accompaniment
Crisis Intervention
Employment Counseling
Financial Counseling
Hospital/Clinic/Medical Response
Material Assistance
Survivor Advocacy
Protection Orders
Protective Order Requested-Not Received
Transported
Shelter Services
Legal Aide (Protective Order, Divorce, Custody)
Emergency Victim Assistance
Grocery Assistance
Rental Assistance
Utility Assistance
Emergency Child Care Assistance
Children Served
Hotline Calls
DV Class
Medication Delivery
Pawnee Nation Division Reports
Page 55 of 97
(2)
(12)
(0)
(3)
(7)
(0)
(8)
(1)
(3)
(0)
(7)
(10)
(6)
(0)
(3)
(2)
(6)
(8)
(7)
(7)
(7)
(0)
(17)
(103)
(0)
(0)
Third Quarter 2020
Pawnee Nation Ti-Hirasa Domestic Violence Program
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2020
**All clients receive educational and resource materials from the program.
IV. Meetings and Tribal/DHCS Events
Jul 9 & Sept 3-VAW Advocate Interviews
Jul 9-DVPI Conference Call
Aug 27-DVPI Annual Convening held virtually
Sept 2-NAAV General Membership meeting
Sept 8-DHCS Coordinators Meeting
Sept 10-DVPI Conference Call
Sept 21-Pawnee County Healthy Coalition Meeting
Sept 29-DVPI Site Visit held virtually
Sept 30-Ecivis Project Meeting
V. Travel and Training
Aug 5-Webinar: Working with Student Survivors: Sexual Violence in Educational
Environments
Aug 10-Webinar: Domestic Violence in Indian Country: Investigation Basics &
Prosecution Options
Sept 2-Tribal Consultation on Violence Against Women
Sept 4-DHCS Teams Training
Sept 16-18-IHS Oklahoma City Area Behavioral Health Virtual Conference
VI.
Financial Reporting
We have not had any problems with availability of funds from our funding source.
The Ti-Hirasa Domestic Violence Program financial status is reflected in special
reports prepared by Pawnee Nation Finance Department and Grants & Contracts
Office.
All (3) programs’ fiscal year ended September 30; however, all (3) programs were
awarded funding again. OVW-$761,416 for (3) years; DVPI-$200,000 for (1) year;
and FVPSA-$55,826 for (1) year.
VI. Future Plans
1) Domestic Violence Awareness Month Events in October
2) Continue to provide services to victims within COVID-19 guidelines
3) Continue to update Facebook Page with information related to COVID-19 and
Domestic/Sexual Violence information.
4) Initiate Coordinated Community Response Team
5) Outreach/education/prevention activities such as Elder Abuse and Strangulation
6) Collaborate with Executive Office and Attorney General to update our existing
Domestic Abuse Act in tribal court.
Pawnee Nation Division Reports
Page 56 of 97
Third Quarter 2020
Pawnee Nation Substance Abuse Program/
Methamphetamine and Suicide Prevention Initiative/
Tribal Opioid Response/Native Connections
Quarterly Report to the Pawnee Business Council
3rd Quarter
I.
Program/Office/Project Name: Pawnee Nation Substance Abuse Program
(SAP)/Methamphetamine and Suicide Prevention Initiative (MSPI)/Tribal Opioid
Response (TOR)/Native Connections
SAP’s scope of Work is to provide a community- based prevention service which
includes the identification of persons at risk for developing problems related to
the use/abuse which will offer a variety of services and use a range of prevention
and treatment approaches. Services provided to individuals and/or groups
include referral to primary residential programs that emphasize improved selfimage, value, and attitude clarification, decision making, and recognition of the
physical and emotional effects of alcohol and substance abuse and constructive
processes for dealing with stress.
MSPI’s scope of work is to service Native American youth (8 -24 years of age)
and family members who reside in the Pawnee Nation service area, providing
prevention and intervention for methamphetamine and suicide ideation through
cultural and health activities.
The TOR grant adds an additional approach to our focused prevention outreach
to reduce potential opioid misuse/abuse in our community through cultural and
health activities.
The purpose of this grant is to prevent suicide and substance misuse, reduce the
impact of trauma, and to promote positive mental health for youth and young
adults in the Pawnee area.
II.
Executive Summary:
This quarter was focused on clientele as far as building individual sessions and
groups back up. Special arrangements have been made for group, so clients are
able to attend. Group is scheduled twice a week on Monday and Wednesday
evenings. Clients must call ahead to reserve a seat and group participants must
wear a mask and follow the new guidelines to participate. This is to keep
everyone safe and meet the needs of our clientele.
Staff has continued to watch webinars pertaining to the stressors that the clients
may be dealing with during this pandemic.
The Fitness Center Attendant resigned in September, so staff have been covering
the Fitness Center to keep it open until a new one is hired.
Pawnee Nation Division Reports
Page 57 of 97
Third Quarter 2020
Pawnee Nation Substance Abuse Program/
Methamphetamine and Suicide Prevention Initiative/
Tribal Opioid Response/Native Connections
Quarterly Report to the Pawnee Business Council
3rd Quarter
III.
Quarterly Goals and Objectives:
SAP Goal: To reduce and/or eliminate the effects of substance abuse problems
among our tribal members as well as our community.
Objective 1: To raise awareness in the community regarding substance
misuse/abuse and provide resources to the community and program clients.
Activity 1: SAP holds regular group meetings every Monday and Wednesday at 7:00
p.m. at the SAP office.
Outcome 1: Over the past three months, (93) people attended meetings due to
reduced group meetings attributed to the Covid-19 pandemic.
Activity 2: The program staff assisted clients to 12&12 Tulsa inpatient for treatment,
and/or suicide ideation. These clients that were transported were taken by family
and staff due to tribal travel restriction.
Outcome 2: This quarter, (2) clients were transported with substance use disorder
and suicidal ideation. Six (6) clients were seen for individual counseling either in
person or by electronic methods.
Activity 3: SAP maintains the Fitness Center, which meets the wellness component
of the program.
Outcome 3: This quarter, (314) people utilized the Fitness Center.
Activity 4: SAP/MSPI sponsored the Pawnee Bill Memorial Kids Rodeo in August.
Outcome 4: There was approximately (300) in attendance.
Activity 5: SAP/MSPI in collaboration with the CHR/HE and Diabetes Programs, shall
be known as the Wellness Program Committee, hosted Yoga, Ripped, and Walking
Club for community members throughout the quarter.
Outcome 5: The average numbers for the quarter are as follows: RIPPED (5), Yoga
(8), and Walking Club (9).
Meetings.
7-5: Meeting with Valley Hope inpatient treatment Center
7-15: Monthly MSPI Conference Call
7-17: Fitness Center Meeting
7-21: Staff meeting
7-27: Meeting about NCE for TOR
8-4: TOR Conference Call
8-6: Fitness Center Meeting
8-14: Staff meeting
Pawnee Nation Division Reports
Page 58 of 97
Third Quarter 2020
Pawnee Nation Substance Abuse Program/
Methamphetamine and Suicide Prevention Initiative/
Tribal Opioid Response/Native Connections
Quarterly Report to the Pawnee Business Council
3rd Quarter
8-31: Fitness Center Meeting
9-8: DHCS Coordinators Meeting
9-10: Monthly MSPI Conference call
9-14: Staff meeting
9-14: Fitness Center Meeting
9-15: Monthly TOR Conference call
9-15: Conference Call Native Connections grant with GPO and GTA.
9-29: Site visit call for MSPI
IV.
Travel and Training
7-8: Webinar- Why Aren’t You Over this by Now
7-15: Webinar- Addiction and the Opioid Epidemic
7-22: Webinar: Trauma, Integrated Addiction Treatment
7-29: Webinar: High in Plain Sight Current Drug Identifiers.
8-4: Webinar: Taming Tough Emotions
8-5: Webinar: Keeping Sane in a Crazy Time
8-11: Webinar: Good Health for Native Children
8-12: Webinar: Don’t Panic they’re Our Children
8-19: Webinar: Cracked Not Broken
8-26: Webinar: How Far Is Too Far? Boundaries in Behavioral Health
8-27: Webinar: For SAMSHA orientation on New Grant Native Connections.
9-2: Webinar: Hope Rising
9-4: TEAMS Training
9-9: Webinar: Managing Suicidality with Collaborative Safety Planning
9-13: Webinar: Suicide Key to Screening Evidence
9-10: Webinar: Marijuana and the Adolescent Brain
9-16-18: IHS Annual Behavioral Health Conference
9-23: Webinar: Understanding and Helping Transgender and Gender Diverse
Persons.
9-24-25: BI-Annual ODAPCA Conference
9-30: Webinar: Postvention During Covid: Challenges and Opportunities
V.
Financial Reporting:
The Pawnee Nation SAP/MSPI program financial status is reflected in special
reports prepared by Pawnee Nation Finance Department and Grants & Contracts
Office.
Donations were requested by and made to Pawnee Bill Memorial Rodeo for the
Kids Rodeo; Pawnee Public Schools Language Program; Pawnee Black Bear
Wrestling Club.
Pawnee Nation Division Reports
Page 59 of 97
Third Quarter 2020
Pawnee Nation Substance Abuse Program/
Methamphetamine and Suicide Prevention Initiative/
Tribal Opioid Response/Native Connections
Quarterly Report to the Pawnee Business Council
3rd Quarter
MSPI received funding for 6th year of $300,000 to finish Year 5 deliverables.
TOR submitted a No Cost Extension; however, still waiting on official approval.
We received Tribal Behavioral Health “Native Connections” Grant of $250,000 per
year for (5) years.
VI.
Future Plans:
Sponsor event for the Pawnee Public School language class
Red Ribbon Week-Oct 23-31
Trunk or treat-Oct 29
Sobriety birthday event.
Thanksgiving food baskets for our clients.
Christmas incentives for our clients.
Cultural classes with the Pawnee Language class at PHS for the students.
Pawnee Nation Division Reports
Page 60 of 97
Third Quarter 2020
Pawnee Nation Title VI Program
Quarterly Report to the Pawnee Business Council
3rd Quarter-2020
I.
Title VI Program Elderly Meals
Title VI Elderly Meals Program receives three federal grants (Part-A Senior
Nutritional Meals/Supportive Services, Part-C Caregiver Outreach Program (Support
Services to homebound and caregivers), and the Nutrition Services Incentive
Program) to promote the delivery of supportive and nutritional services for Native
American Elders. The Administration on Aging Title VI primary purposes of
Nutrition services are:
• To reduce hunger and food insecurity;
• To promote socialization of older individuals; and
nutrition and other disease prevention and health promotion services to delay the
onset of adverse health conditions resulting from poor nutritional health or sedentary
behavior.
II.
Executive Summary:
All this quarter was dedicated to working during COVID-19 pandemic. Congregate
meals continued to be cancelled; they are delivered and/or curbside picked up and
homebound meals continued as usual. Title VI Program used COVID funding to
purchase meal boxes and collaborated with CHR Program for delivery. Each meal box
contains (7) days of shelf stable meals (for days that we are closed). We also handed
out PPE & cleaning supplies kits.
III.
Quarterly Goals and Objectives
To reduce hunger and food insecurity: A total of 416, I.H.S. meals was served for this
quarter.
Month
Elder Center
I.H.S.
Total
July
0
160
160
August
0
144
144
September
0
112
112
*The Title VI Senior Program projected to provide up to (55) home-delivered meals per day as noted in the
proposal which is (16) days per month, and (12) months per year to eligible participants age sixty (60) and
older or married to an elder spouse. This is equivalent to ten thousand (10,000) home delivered meals
served per year.
A total of 3,168 homebound meals were served this quarter.
Month
Homebound
July
1,040
August
1,056
September
1,072
In addition to meals prepared by the Elder Center, staff arranged for Food Bank twice a
month. Due to COVID-19, there were (0) riders and (3) elders/homebound who received
deliveries twice a month for (3) months.
Pawnee Nation Division Reports
Page 61 of 97
Third Quarter 2020
Pawnee Nation Title VI Program
Quarterly Report to the Pawnee Business Council
3rd Quarter-2020
To promote socialization of older individuals: This is on hold until the center opens again.
Overall Conclusions (based on annual report request for stats):
Volunteers
1
Unduplicated number (Congregate)
155
Unduplicated number (Homebound)
35
Unduplicated number (I.H.S)
10
Unduplicated number (receiving services)
230
Covid-19 Education flyers
250
Nutritional Counseling
6
Unduplicated # receiving Support Services
8
Information Referral
25
Outreach (meds, errands, food bank)
18
Case Management
1
Transportation
0
Legal Assistance
1
Homemaker Service
0
Home Health Aid Service
0
Chores
0
Visiting*
daily
*All homebound are visited daily by Van Driver when meals are delivered.
Telephoning
65
Family Support
2
Health Promotion & Wellness
185
Caregiving support info about available services
185
Assistance in gaining access to available services
12
Individual Counseling
1
Support Groups
0
Caregiving Training
2
Lending Closet
2
Other (Shopping, Food Bank)
35
Respite
0
To promote health and well-being by assisting older individuals to gain access to
nutrition and other disease prevention and health promotion services to delay the
onset of adverse health conditions resulting from poor nutritional health or sedentary
behavior.
All Homebound intakes are conducted by Pawnee Indian Health Center-Public Health
Nurses and turned into the Elder Center (Partnership Background): In 2011, the Public
Health Nursing Department established a partnership with the Pawnee Nation Title VI
Program and with each year the relationship has become more efficient in addressing
Pawnee Nation Division Reports
Page 62 of 97
Third Quarter 2020
Pawnee Nation Title VI Program
Quarterly Report to the Pawnee Business Council
3rd Quarter-2020
homebound needs. The purpose of the tribal program is to provide nutritious meals to
the elderly (age 60 and older or married to an elder age spouse) who meet the
requirements of the Title VI Homebound meals program the PHNs review homebound
meds list and makes dietary recommendations for our cooking staff. To qualify for the
home delivered meals program, individuals must be unable to walk under their own
power, unless recovering from a short-term illness or surgery. They must be disabled
and unable to stand for long periods of time to cook meals and/or clean dishes. The
PHN Department assists with this program to provide the following:
1. Nutritional assessment
2. Health and functional assessment
3. Behavioral Health assessment
4. Home/environmental/safety evaluation
5. Case management needs
The PHNs also assist patients navigate the Pawnee Indian Health Center services
including, establishing care for health services, home health and hospice coordination,
wound care, follow up appointment referrals, appeals, and diabetic follow up
appointments. Monthly IHS newsletters are posted.
IV.
Meetings
09/08-DHCS Coordinators Meeting
09/09-Budget Call
09/30-eCivis Project Kickoff
V.
Travel and Training
09/04-TEAMS Training
Weekly funding agency webinars
VI.
Financial Reporting
The Title VI Program financial status is reflected in special reports prepared by
Pawnee Nation Finance Department and Grants & Contracts Office.
VII.
Future Program Plans:
Update transportation vehicle with a handicap wheelchair lift.
Continue to provide client services while being closed to the public.
Use COVID funding for intended purposes for clients and community
Support DHCS Program Events
Pawnee Nation Division Reports
Page 63 of 97
Third Quarter 2020
Pawnee Nation Law Enforcement
Quarterly Report to the Pawnee Business Council
3rd Quarter – 2020
I.
Pawnee Nation Police Department.
The Pawnee Nation Police Department provides coverage for the Pawnee Nation
Jurisdictional area with twenty-four (24) hours -seven (7) days a week continual
law and order in providing for the safety and wellbeing not only for our tribal
members but also for the general public. Officers are trained to be on-call for
other officers who may be on leave, this guarantees that we maintain coverage
for all calls. Officers continue to provide routinely daytime and nighttime patrols
of rural tribal member residences which also includes a few residences within
the city of Pawnee that are held in trust status. Patrol areas includes the
jurisdictional boundaries of Pawnee, Payne and Kay Counties. This also includes
the Pawnee Nation land located south of the Chilocco facility. Law Enforcement
staff includes: Chief of Police David Kanuho, Assistant Chief of Police Harold
(Gene) Howell, Police Officer Donna Hogan, Police Officer Brandon (B.J.) Novotny,
Officer Michael (Cory) Jimboy and Administration Assistant/Dispatcher Ashley
Mulder.
II.
Executive Summary:
During this three-month period, officers traveled a total of 15,195 miles during
their routine patrols with a total fuel cost of $2,521.33. Officers recorded 2,075
on-duty hours for this quarter. Patrols are made daily and nightly of the North,
West and South Indian cemeteries. The department also continues to receive
motorists assists calls which include jumping dead batteries or offering rides for
stranded motorist. Our department is continuing to assist the Title 6 Program
with delivering meals to a few elders living in the rural area while the Elderly
dining area is closed.
This quarter has seen a drop in criminal activity. Unsure if it this is due to the
Covid-19 epidemic. Criminal activity at the casinos has also been low.
With the pandemic, all officers are taking extra precautions to protect
themselves when out with the public. The funding the BIA gave to the tribe’s BIA
programs for PPE purchases has enabled the LE department to purchase an
ultraviolet Flashbox which uses ultraviolet light to kill germs on items placed in it.
This helps with collected evidence or handling items turned in as lost and found.
We have also purchased fogging machines to help sanitize our patrol vehicles.
Pawnee Nation Division Reports
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Third Quarter 2020
Pawnee Nation Law Enforcement
Quarterly Report to the Pawnee Business Council
3rd Quarter – 2020
III.
Quarterly Goals and Objectives
•
The Chief of Police will maintain statistics on the number and type of
incidents, arrest, and their results, that require police assistance.
- During this quarter, Officers responded to and/or detected the following
offenses committed within the Pawnee Nation jurisdiction: one (1)
Property Lost, Stolen or Delivered by Mistake, one (1) Drug Offense, and
one (1) Larceny.
-There were no arrests made for this quarter.
- Officers have also responded to the following non-enforcement calls:
sixteen (16) Assistance to Sick or Injured, two (2) Court Process Services,
seventy-one (71) Public/Community Services, and forty (40) Assistance to
Citizens.
-There were two (2) vehicle accidents that occurred within the Pawnee
Nation Jurisdiction during this quarter.
•
Assistance provided to the tribal members, and to the local law
enforcement agencies which include: City of Pawnee Police Department,
City of Yale Police Department, Pawnee County Sheriff’s Department,
other Tribal Law Enforcement Agencies, and other Pawnee Nation
Program services.
- During this quarter, Officers assisted with the local Law Enforcement
Agencies a total of fifty-one (51) times. Pawnee Nation Officers have
assisted the local state Law Enforcement departments with providing
back-up on unsafe calls and for traffic control during major accidents.
-During this quarter, our department registered one(1) sex offender
living within the jurisdictional boundaries of the Pawnee Nation.
•
Law Enforcement Officers continue to provide monthly criminal and drug
activity reports which are recorded and forwarded to the Bureau of Indian
Affairs – Office of Justice Services.
- All statistics are gathered during each month by the Chief of Police and
the Admin. Asst. and are submitted to the BIA - OJS. These reports are
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3rd Quarter – 2020
part of the requirements from the funding agency. This also includes drug
activity reports.
IV.
Travel and Training
There was no travel or trainings reported for this quarter due to the restrictions
for travel during the COVID-19 virus epidemic. LE staff will have to rely on
webinar classes to receive their training.
V.
Financial Reporting
Monthly Revenue & Expenditure Reports and Expenditure Journals prepared by
the tribe’s Finance department are submitted to the LE department in a timely
manner. Admin. Asst. Ashley Mulder continues to check her cuff account system
for our department and has been monitoring it closely to compare expenses with
her account and the Finance Departments.
Future Plans
We currently have no future plans, but continuing to focus on keeping the LE
staff safe during his difficult time with the Covid-19 Virus still active.
This ends the Quarterly Report for July, August and September 2020.
Respectfully Submitted,
David Kanuho, Chief of Police
Pawnee Nation Division Reports
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Third Quarter 2020
Pawnee Nation Natural Resources and Safety Division
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2020
I.
Division Overview
The Pawnee Nation Division of Natural Resources and Safety was established and implemented in 2010.
It consists of four Departments:
• Department of Environmental Conservation and Safety,
• Department of Transportation and Safety,
• Department of Fire and Rescue, and
• Department of Emergency Management.
Although each Department within the Division has its own primary mission and service objectives, each
Department shares many common interests and supporting services concerning natural resources and
safety. Examples include NEPA compliance challenges, federal regulatory compliance, Tribal regulatory
compliance, disaster response and recovery efforts, FEMA mitigation re-imbursement projects,
conservation of life and property activities, easement agreements, trespass issues, zoning issues, protection
of human health and environment, and maintaining effective emergency planning and response
capabilities. Each Department is operating with limited staffing while challenged with maintaining
comprehensive services to the citizens. Placing these Departments under a common Division enables
direct collaboration among the Management and staff which has resulted in ongoing efficient and effective
services while having the limited staffing resources. The DNRS staff continue to work collaboratively
with the TERC team to assist in the Covid-19 response for the Pawnee Nation.
II.
Division Reports
The Division of Natural Resources and Safety (DNRS) continues to develop its objectives through the
ongoing collaboration among its Departments. Each Department continues to identify their objectives
and achieving their goals as resources and priorities allow. The Director is continuing to work with the
DNRS Department Managers to identify critical services, staffing, and associated funding needs.
Department of Environmental Conservation and Safety (DECS)
This reporting period is the fourth fiscal quarter of federal assistance agreements with USEPA for the
DECS. The DECS initiated its federal obligations under the FY20 projects beginning October 1, 2019.
Activities under the federal agreements include water quality investigations and monitoring, Federal
permit certifications (Sections 401 and 404), oil and gas inspections, hazardous spill response, emergency
planning, environmental management planning, watershed management plan development, non-point
source pollution prevention management, and requesting additional funding for special investigations.
Non-federal activities include technical writing on natural resource related (agricultural) proposals,
assistance on writing and implementing covid-19 related proposals, facility inspections and issuances of
permits under the FDA Food Inspections Codes, review and issuance of oil and gas permits, and continues
its enforcement of the Pawnee Nation Energy Resource Protection Act (Title XIII). The Pawnee Nation
continues its reporting to USDA as required under both Federal and Tribal laws. The DECS must maintain
an approved EPA/Tribal Environmental Management Plan which provides objectives of both Tribal and
Federal priorities. The DECS staff continues to be challenged with capacity development and the
implementation of adopted Codes (International Codes: Fire, Building, Mechanical, Energy, Plumbing,
and FDA Food Code), Pawnee Nations Natural Resource Protection laws (Title 11 and Title 12 of the
Pawnee Nation Law and Order Code) and implementing environmental regulations.
Pawnee Nation Division Reports
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Quarterly Report to the Pawnee Business Council
3rd Quarter - 2020
The staff continues to work with contracted inspectors, EPA, BIA, and IHS/OEH personnel for conducting
needed facility inspections and issuances of permits. The DECS Inspector and Rangers have been
providing facility inspections and utilizing the NOV process for its enforcement (Civil and Criminal). The
new enforcement process has continued to work well resulting in defendants paying prescribed penalties
and directed corrective actions.
Federal Assistance for the FY2020 project period includes the FY 20 GAP, WPC, and NPS proposals.
The DECS staff continue to work with the Pawnee Nation’s legal team to address EPA authorization of
the State of Oklahoma to administer its federal environmental services in Indian Country. The Pawnee
Nation has “treatment as State” authorization under the CWA to administer federal regulatory programs
within the Pawnee Nation. The DECS is liking at expanding its current authorization to include all
Allotments and Fee lands within its original Reservation boundary.
The Pawnee Nation (DECS) acquired 319 and 404 certification authorities along with Tribal Water
Quality Standards authorization in 2005. These authorizations are granted through the US Clean Water
Act and enables the Pawnee Nation to establish its water quality standards, certify (review, approve,
disapprove) all federal permits for wastewater discharges and stream bank disturbances within Pawnee
Nation, and enables the Pawnee Nation to receive an allocation for addressing Non-Point Source Pollution
issues within the Pawnee Nation. The Pawnee Nation is the only Nation in Oklahoma to acquire 303
(Water Quality Standards), and 404 (Certifications) program authorization. The DECS staff has provided
review of and submitted conditions for 404 certifications as issued by the Federal Government (US Army
Corp. of Engineers and USEPA) within Pawnee Nation. The DECS staff is continuing its compliance
monitoring of approx. 23 streams and lakes within the Pawnee Nation to assure water quality supports
their designated uses.
The Pawnee Nation implemented its isolation/social distancing mitigation measures due to the Covid-19
pandemic. DECS staff has initiated remote working to be used as needed to minimize risk of spread. Staff
are able to complete all federal grant obligations with no issues.
Department of Transportation and Safety Department of Transportation and Safety
Department of Transportation and Safety Department of Transportation and Safety (PNDOTS) staff have
continued to work on its construction projects and road maintenance projects under the reporting period.
• PNDOTS worked on adding all Pawnee Nation jurisdiction roadways on National Tribal
Transportation Facility Inventory Database.
Activities include:
• DOTS staff working on expanding Pawnee Nation roadway database.
• DOTS staff working on Pawnee Nation Enhancement & Safety Projects
▪ Working on the design for the Green Bridge
• DOTS staff owners’ representative oversight for Howlers renovations
• DOTS staff is project management of the Childcare Kitchen Renovations
• DOTS staff working on ROW applications.
• DOTS working COVID-19 planning, grant management, and response
Pawnee Nation Division Reports
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Third Quarter 2020
Pawnee Nation Natural Resources and Safety Division
Quarterly Report to the Pawnee Business Council
3rd Quarter - 2020
•
DOTS staff continues fleet management oversight
Department of Fire and Rescue
The Emergency Services Coordinator has been tasked with providing needed Fire Fighting Training,
CPR/AED training, assisting with fire inspections, assisting with NIMS training, developing EOC&EM
exercises, developing Fire Grants, coordinating and participating in fire prevention activities, reporting
fire activities to the FSA, maintaining all equipment and apparatus in a “ready” condition, and responding
to calls as dispatched.
The ESC along with the DNRS staff have acquired CPR Instructors certifications and are providing
training as needed for both Pawnee Nation and TDC staff.
The DFR is continuing to have problem retaining its new firefighters. Qualifications for Pawnee Nation
firefighters include Fire Fighter I certification accredited by the International Fire Service Accreditation
Congress (approx. 140 hrs. training), Emergency Medical Responder certification accredited by the
National EMS registry or Oklahoma EMS Registry (approx. 60 hrs.), and Hazmat Operations or Tech.
(IFSAC) (approx. 96 hrs.). Once in initial training is completed, the Firefighter will require approx. 56
hrs. of in-service training to maintain certification as a Pawnee Nation Firefighter. The DNRS Director
is looking at options to encourage continued service retention. A minimum of 56 hours in- service training
is required to maintain skills and certifications as a fire fighter/EMS responder. This is in addition to
dispatches and new training initiatives. State side fire departments offer retirement compensation for its
volunteers. Pawnee Nation provides no benefits or compensation to its responders. In the past, Pawnee
Nation has enabled employees to participate in training/response on “admin leave” status. This assures no
lost wages but does not address lack of compensation for the additional responsibilities, including
maintaining of in-service training requirements, 24/7 response coverage, elevated risks of injury or life,
or the compensation for non-employee responders.
The DFR has acquired needed PPE for its responders which will enable staff to decontaminate its PPE
following each response in order to minimize the spread of COVID-19. The DFR will be installing needed
washer and dryer systems for its PPE.
Department of Emergency Management
The Department of Emergency Management (DEM) is currently funded as part of the DFR and DEM.
The DEM participated in flood recovery activities as was reported in the previous reporting period. The
ESC is continuing to work with state officials (Oklahoma and Nebraska) and FEMA on recovery efforts
for property damages. The Pawnee Nation is now receiving payments on property damages and
emergency services.
The Pawnee Nation activated its EOC to level 2 on March 15, 2020 in response to the Covid-19 pandemic
and continues to operate at level 2 at the time of this report. The TERC met at that time to review
emergency protocol as outlined in the Pandemic Plan, COG, and COOP. TDC was required to suspend
gaming which also resulted in furlough of non-essential staff. PBC declared a state of emergency
(disaster) on March 18, 2020. To date the Pawnee Nation is continuing to operate under ‘modified”
Pawnee Nation Division Reports
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Quarterly Report to the Pawnee Business Council
3rd Quarter - 2020
conditions with limited facility access and required PPE and social distancing requirements. Tribal
services have experienced a few disruptions with required isolations and/or closed facilities for “deep
cleaning”. The DEM is managing two grants to assist in the purchasing of needed PPE and for Covid-19
mitigation efforts. The DEM (ESC) is administering two COVID-19 response oriented grants (Southern
Plains and CDC).
Pawnee Nation Division Reports
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Third Quarter 2020
Pawnee Nation Planning Division
Quarterly Report to the Pawnee Business Council
3rd Quarter
I.
Planning Division:
Planning Division consist of the planning department, ICDBG, and Grants and
Contracts. The planning department is responsible of bringing new ideas to the table and
collaborating with other departments to increase services to the tribe & tribal members.
The Planning Director is incorporated in the development of the tribe organization. The
Planning Director works side by side with Pawnee Business Council and all the other
Divisions. The Planning Director uses the Nation’s strategic plan to increase productivity
and organizes the overall structure of the Tribe’s vision. ICDBG is utilizing grants to
better serve the community. They play a big role in developing various projects which
include: decent housing, suitable living environment, and economic opportunities. Grants
and Contract major goal is to ensure that the federal and non-federal grants are
completed. GC makes sure that the grants are constructed to their full potential and that
they meet the budget requirements to minimize the risk of losing funding. Also, they
analyze opportunities to increase funding from federal contract and see if there are
opportunities within the tribe to take advantage to increase serves.
II.
Executive Summary
Planning Division has been super busy over these last couple of months. We have
been asked to process all the COVID money for the Nation. Also, we are processing the
resources/applications for tribal members and the community. For that reason, we have
added two more staff individuals to assist us in submitting and processing. This ensures
that we get these processed in a timely matter.
Throughout all this, Planning has been active with Leadership, Directors, and
other Managers and Supervisors. We were asked to take lead on this Fitness Center, so we
have met with people from DHCS and TERO to start long-term planning to make sure
that the Fitness Center is successful and sustainable. During these meetings, we wanted
to address everyone’s concern, desires, and allow open discussion on how we can best
benefit the community. Planning developed an operational plan to assist in the
sustainability aspect of this program. Our intention was to address the needs in our
community and protect them from COVID-19. Since we are seeing that majority of the
people that are heavily impacted by this virus are individuals with preexisting conditions
like diabetes and hypertension. This plan illustrated how this Fitness Center can offer so
much more than the previous gym by allowing all ages (16+) to use the equipment,
partner up other programs and allowing the programs to support the fitness center,
develop entrepreneurship opportunities, and providing professional growth through
training and education. Throughout all this, we were able to work together to do some
programing shifting and allow us to invest into our workers and community members.
Moreover, we are ahead of schedule of the construction of the gym by almost of month
Pawnee Nation Division Reports
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Third Quarter 2020
Pawnee Nation Planning Division
Quarterly Report to the Pawnee Business Council
3rd Quarter
(knock on wood). Projected opening date was around the end of December and now we
are looking around the end of November or the first week of December.
During COVID-19, we continue to work with PBC, Division, and other
department heads on strategic planning. With new leadership and this movement of
planning, we have met with several Divisions and Departments to start their own plans.
As Planning works with PBC on the organization growth of the tribe, we been assisting
other on their own growth. We are excited to see how much others are taking
responsibility to grow. As they grow, they have to capability to not only help us
internally but help our tribal members and other partners throughout the community.
This process is time consuming, but our team has made adjustments to make sure that we
provide our expertise and assistance which will give them the best chance to succeed.
Moreover, we are incorporating eCivis into our organization. This software will be a huge
benefit for the tribe. As our Division and Department are looking into growing, this
software will provide guidance through training and they will have the capability to
research additional funding. Moreover, it will strengthen our internal controls and relieve
time spent on grant management and reporting. This allows our team to be more
proactive with their clients and/or start looking for additional resources.
We continue to still make time for our own projects, so we have been moving
forward with our ICDBG projects and we are still exploring opportunities for the
Behavioral Health Clinic. Last month, the State of Oklahoma granted Pawnee Nation
with our CON (Certification of Need) which is really great news! In addition, we have
been working with our consultants in exploring construction funds to have this building
built. We started developing our EDA grant for $4.9 million to go towards the Behavioral
Health Clinic.
III.
Quarterly Goals and Objectives:
Planning Directors goals and objectives and new insight that we want to accomplish.
a. Description on Activities Conducted
i. Partaken in PBC, Budget Committee, Education Committee,
Organizational Chart Meetings, TERC Meetings,
ii. Conducted several meetings:
1. Behavioral Health Treatment Facility
2. IHS Self-Governance Meetings
3. eCivis Software Meetings
iii. Partaken in the City Planning Meeting w/ City of Pawnee
iv. Partaken in the 2nd Native Leadership of Oklahoma meeting in Tulsa.
v. Conference Call with EDA regarding a grant
vi. Conference Call with USDA regarding the Behavioral Health Facility
vii. Partaken in the Newly Elected PBC Orientation
viii. Assist Kyle Smith in the Orientation with the new Council
ix. Conducted a Fitness Center Construction Meeting
Pawnee Nation Division Reports
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Third Quarter 2020
Pawnee Nation Planning Division
Quarterly Report to the Pawnee Business Council
3rd Quarter
x. Conducted a Structural Engineer Meeting for Fitness Center
xi. Partaken a meeting with Enrollment, HR, and President on
establishing a Human Bank Resource
xii. Partaken a meeting with DNRS about addressing the Emergency
Procurement Policy Discussion
xiii. Conducted meeting with TERO on developing Workforce Plan
xiv. Partaken financial meeting with CRD
xv. Conducted a meeting with Tiffany about Tribal Management Grant
opportunity
xvi. Conducted conference call with our EDA consultant on the finalization
of the CEDS plan
xvii. Partaken on the PBC- COVID-19 Forum
xviii. Planning was instructed to manage the majority of COVID funding
xix. Partaken in a follow-up COVID Forum to develop our action steps
moving forward
xx. Establish meeting with President and CRD to finish the objectives
within the Shakopee Grant
xxi. Partaken in a meeting with Electa and President to discuss our
movement in the Agriculture
xxii. Partaken in another COVID follow up work session
xxiii. Developed an Operational plan for the Fitness Center
xxiv. Had a meeting with the Courts about requesting services from the BIA
to do an assessment
xxv. President and I met on moving forward with the Strategic Plan
xxvi. Conducted another meeting with DHCS and TERO on the Fitness to
make sure we address everyone’s needs
xxvii. Partaken in a Communication/IT masterplan meeting with President
xxviii. Started a team up and started several meetings on how to process all
the COVID assistance programs/applications
xxix. Conducted a meeting with ETC on seeing the implementation cost on
REAL ID for the tribal members
xxx. Partaken in a meeting with Tiffany and DNRS abour the revisions for
the COVID-19 Flow chart
xxxi. Develop an Employee Isolation and Quarantine Packet for the TERC
team and our Employees
xxxii. Developed a mental-health well-being plan for our Employees that are
infected with the virus
xxxiii. Started the Kick-off meeting with the Divisions and Departments so
they can see how eCivis can benefit them
xxxiv. Partaken in a meeting with DocuSign to see if that software was
beneficial to Pawnee Nation
Pawnee Nation Division Reports
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Pawnee Nation Planning Division
Quarterly Report to the Pawnee Business Council
3rd Quarter
IV.
V.
xxxv. Partaken in a Self-Governance Training
b. New Objective for Next Quarter
i. Complete two construction projects.
1. Fitness Center
2. COVID Storage and Distribution Center
ii. Manage and Process COVID application and PO
iii. Submit EDA Grant for the Behavioral Health
iv. Conduct an Environmental Review for the Behavioral Health Facility
v. Finish the implementation process of eCivis
c. Future Meeting and Establish New Relationships
i. Meeting with construction company about our construction projects
ii. Meeting with consultants on the construction of the Behavioral Health
Clinic
iii. Meeting the new Department Manager of the Agriculture Department
Travel and Training
a. Travel
i. N/A
b. Training
i. Webinar
1. Sacred Path Webinar: An Inside Look to Secure Tribal
Identification
2. Healthy Food Financing Initiative Discussion
3. COVID-19: Tribal Telehealth Mini-grant Pre-Application
Webinar
4. Building a Meat Processing Plant with Chris Roper
5. Commercial Tobacco Cessation Pre-Application Webinar
6. eCivis Pre-Kick off Meeting
Financial Reporting
For the 3rd quarter, the Planning Department remained within budget and had no overbudget line items. Expenses are concentrated more in salary and fringe benefits.
VI.
Conclusion
The Planning Division continues assisting other Divisions and Departments and
motivated them into moving in a new direction and thinking outside the box to deliver new
methods and services to Pawnee Nation. We believe this new direction will make the tribe
more efficient. As the Planning Division, we want the Nation to become more sustainable.
Moreover, we continue working with others while establishing a new mindset that will help
us move from Federal reliance to Tribal dependency. This allows us more freedom and
flexibility to increase services to our people.
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Quarterly Report to the Pawnee Business Council
3rd Quarter
Grants and Contracts
VII.
Grants and Contracts Office
The Grants and Contracts’ office (G&C) main objectives are to ensure post-award
administration is efficient and effective. The G&C Office makes sure the federal grant
goals and objectives are completed as stated in the grant application; confirms that all
activities are carried out on time and within the approved budget, including utilizing the
full funding amount; determines that the individual program costs are allowable,
necessary, reasonable and allocable under the terms and conditions of an award; and
that the programs are abiding by the federal statutes and regulations listed in their
award documents. In addition, the Grants and Contracts office also verifies that the
reporting requirements, programmatic and financial, as stated in the grant or contract
are adhered to and that the deliverables agreed upon are met. Internal financial
compliance is another important aspect of grant administration and the G&C office
monitors grant expenditures to ensure the federal programs are following OMB 2 CFR
Part 200 and the Fiscal Policies and Procedures established by the Pawnee Nation
for all purchases.
The Grants and Contracts manager keeps current on grant management instructions
and information issued by federal agencies to make certain required processes and
policies are adhered to. The G&C office has an obligation to inform the program
directors and managers of current federal rules and regulations that govern the
administrative management relevant to the grants and contracts overseen by the
Pawnee Nation.
By informing the directors and managers on grant administration topics as well as
following proper financial procedures, it is anticipated a better understanding of the
fiscal policies and procedures will ultimately reduce audit and program review findings.
This is evident in the fact that the Pawnee Nation has received unqualified opinions in
the last two audits (“clean” opinions). The employees of the Pawnee Nation have made
a conscious and collective effort to use the Pawnee Nation’s Fiscal Policies and
Procedures as guidance and that has led the way in making the Nation an organization
that maintains responsible fiscal management.
VIII.
Executive Summary:
During the 3rd quarter of 2020 the Grants and Contracts Office ensured all required
reports for the federal awards, narrative and financial, were completed on time.
Program drawdowns were also completed in a timely manner to reimburse the Nation’s
program financial account.
During the 3rd quarter the Nation received several CARES Act grants. These new
programs were set up in the accounting system and I notified all personnel who have
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3rd Quarter
‘seats’ within that system. I am able to add documents in the accounting module for
anyone working with the programs giving them easy access to information should they
need it such as the award document and the budget. Other information included that
identifies the award is the funding amount, the program director, the grant period and
of course the program number. The program code is specific to the individual federal
and tribal grant or award administered by the Pawnee Nation. The specificity allows
all revenue and disbursement transactions to be recorded to the appropriate accounts.
All new programs are also set up in the grants administration module; finance has
access to all grants and contracts through that module.
Once a program is ‘set up’, all the information is sent to the people who will be involved
in tracking the grant, i.e., director, finance/accounting, payroll, and HR, if an employee
is paid from the grant. Having several staff involved in entering data for the individual
programs ensures proper internal controls.
The Pawnee Nation received and additional $2,837,205 in CARES relief funding to
prepare and respond to the current pandemic. In addition to the Pawnee Nations’
current federal funding, there is an added responsibility for the Pawnee Nation to
ensure the CARES funds are utilized according to the legislation as stated in the
CARES Act. Further, the G&C office reviews and confirms that the Nation is compliant
with the spending requirements of the Act, among other safe-guards, to avoid
questioned costs that could be a potential future liability.
There are several on-going tasks being completed by the G&C office related to the
additional CARES funding and CARES grants such as continual reviewing and
researching of the CARES Act; reviewing federal CARES Act purchases for
allowability; accurate reporting of CARES funding and accurate draw down of CARES
funds to cover expenses.
The onset of the virus has brought about additional responsibilities for the Pawnee
Nation and its workforce. Grant activities have also been interrupted requiring no cost
extensions needing to be requested because grant deliverables are unable to be
completed, for instance, travel being halted because of the Pawnee Nation’s travel
ban, and unable to have required grant sponsored tribal activities due to the closing of
buildings and limited number of people for gatherings. The funding agencies have
positively responded to the Nations requests.
Additional CARES funding that has been received since last quarter are two Center
for Disease Control (CDC) grants for a total of $400,967 and the food distribution
program received a CARES Facility Improvement and Equipment award for $56,869
which includes authorization by the funding agency to use the funds to purchase a
new vehicle for the program.
The Oklahoma Promoting Safe and Stable Families program director’s application for
funding was approved once again bringing much need funds for the programs’ clients.
The BIA Home Demolition project had a successful closing; all the grant activities were
completed within budget and on time. The Nation was offered this grant by the Pawnee
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Quarterly Report to the Pawnee Business Council
3rd Quarter
Agency to demolish two homes that were within the city limits of Pawnee. BIA also
sent an additional $25,000 to the Tribal Court after finding the court was in need of
additional financial assistance.
The Grants and Contracts manager has been assisting the Culture Resource Division
(CRD) staff with several projects. The division relies on special funding from the Nation
since the Section 106 funding was drastically reduced and is seeking grant
opportunities to help fund their program as well. A Living Languages Grant Program
(LLGP) grant application was completed and sent to the Office of Indian Energy and
Economic Development requesting funding for a language project; another grant
application was sent to the BIA Southern Plains Regional Office seeking funding for
cultural preservation activities; a third grant application was sent to Enbridge, the
energy company in Cushing, Oklahoma, to enhance the current language program;
the three applications are for the CRD.
During the 3rd quarter I assisted the Department of Justice with a program review they
scheduled for the Violence Against Women program. The review consisted of
providing responses concerning the Nation’s internal control processes. Based on
their review and the Nations responses, the agency did not identify any areas of
concern or any need for improvement for the financial management of this award.
Complements to all the program staff and finance staff for following our fiscal policies
and procedures; cumulatively, the Pawnee Nation employees are the ones who enable
the Nation to get outstanding audit and program reviews. The Violence Against
Women program also received a new contract to carry on their work for the next three
years.
The Environmental Protection Agency programs administered by the Pawnee Nation
all received approval for renewal for the upcoming year. Complements to the DNRS
staff for always doing outstanding work.
The Nation’s contracting officer for our BIA programs left for another position at the
Bureau of Indian Education which left G&C without a contact, especially as contract
renewal time approached. G&C prepared the renewal packages anyway.
The 3rd quarter is generally very busy for the Grants and Contracts office because and
estimated 75% of the Nations grants and contracts either end or begin during that time.
Notices were sent to the program directors on their program balances so programs
ending could spend down their funds or not go over-budget.
Grants and Contracts continued to assist program directors in a variety of ways, i.e.,
reviewing and monitoring expenses to avoid any disallowed expenditures that would
have to be paid by the Nation; informed directors of their program budget balances
and provided estimated expenses so they could better monitor spending and keep
within the approved budget; sent financial reports as requested by the program
directors; answered questions related to allowable costs, gathered required
information for new grant ap
This text is long and has been trimmed here. Open the source document for the complete record.
This is a copy of a public record, reproduced as it was published. It is not legal advice, and it may not be the version a court would rely on. Check the official source before you cite it.