Pawnee Nation of Oklahoma (2019)

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Pawnee Nation of Oklahoma

Third Quarterly Program Reports 2019

July, August, September

Pawnee Nation Division Reports

Submitted to the

Pawnee Business Council

November 2, 2019

James E. Whiteshirt, President

Darrell J. Wildcat, Vice-President

Patricia McCray, Secretary

M. Angela Thompson, Treasurer

Sammye Kemble, Council Member Seat #1

Dawna Hare, Council Member Seat #2

Charles Lone Chief, Council Member Seat #3

Charles Knife Chief, Council Member Seat #4

Index

Pawnee Nation Third Quarter Reports 2019

Pawnee Nation Organizational Chart

Executive Director’s Report, Muriel Robedeaux, Executive Director

Human Resources, Matthew Bellendir, Manager

Division of Administrative Affairs, Muriel Robedeaux, Division Director

Communications, Jeana Francis, Coordinator

Enrollment, Carrie Peters, Manager

Information Technology, Christal Windholz, Manager

Procurement, Amber Burger, Manager

Division of Culture (CRD)

Tribal Historic Preservation Office, Joseph “Matt” Reed, THPO Officer

NAGPRA, Martha Only A Chief, Coordinator

Division of Education, Dorna Battese, Division Director

Education and Training, Alex Harjo

Youth Services, Jamie Nelson, Coordinator

CCDF (Child Care Development Fund), Samantha Baker

Division of Finance, William Perry, Division Director

Division of Health & Community Services, Tiffany Frietze, Division Director

CHR/EMS (Community Health Rep./Health Education), Benjamin Stewart

Diabetes, Suzanne Knife Chief, Coordinator

Food Distribution, Florissa Kanuho, Supervisor

Indian Child Welfare, Amanda Farren, Coordinator

Title VIB Programs: Child Welfare Services and promoting Safe and Stable Families

Office of Violence Against Women, Amy Kenzie, Program Advocate

Substance Abuse Program, Barbara Attocknie, Program Coordinator

and Methamphetamine and Suicide Prevention Initiative (MSPI)

Title VI – Part A and Part C, Debra Echo-Hawk, Program Coordinator

Division of Law Enforcement, David Kanuho, Div. Director/Chief of Police

Division of Natural Resources and Safety, Monty Matlock, Division Director

DECS (Dept. of Environmental, Conservation and Safety), Monty Matlock

Department of Transportation and Safety, Chris McCray

Department of Fire and Rescue, Monty Matlock

Department of Emergency Management, Jon James

Division of Planning, Brian Kirk, Division Director

Construction Projects, Reva Howell, ICDBG Project Manager

PN Aquatic Health Center – FY2015

PN Ceremonial Campgrounds & Nature Fit Trail – FY2016

Grants and Contracts, Laura Melton

Division of Tribal Operations, Jimmy Jestes, Division Director

Housekeeping and Grounds Maintenance Contract, Steven Moore

Pawnee Nation District Court, Ashley Wilson, Court Clerk

*Indicate No Report was Submitted

Executive Director

Quarterly Report to the Pawnee Business Council

3rd Quarter - 2019

Executive Summary:

This office provides assistance to the Pawnee Business Council and administrative oversight to

the Federal and tribals in areas such as travel and procurement approvals. Since part of the

Executive Director and the Executive Administrative Assistant’s salaries are covered by the ATTG

contract, there are several deliverables that are met during the course of the day to day business.

Some of these deliverables are discussed as follows:

Goal

The Pawnee Nation will foster a strong, efficient, and stable tribal government.

Objective 1: Pawnee Nation’s Executive Office

The Pawnee Nation Executive Office supports general governmental operations to

a) implement organizational design to assure continued growth and development;

b) provide high-level customer service; c) ensure successful operation of the

Nation’s fiscal responsibilities; d) coordinate Human Resources Office for

personnel administration; e) work with the Division of Natural Resources & Safety

to expand on the emergency management plan; f) working with the tribal Planner

on strategic planning with the Business Council; g) provides support to the

Governing Documents Committee; and h) working with legal counsel and the

Tribal Court on the further development of procedures and amendments to the Law

and Order codes. Pawnee Nation Executive Office serves many purposes that

include:

ORGANIZATION WIDE

The Executive Office along with the Administrative Affairs Director and the

Planning Director conduct ongoing assessments of the organizational structures

through collaborations with the Division Directors and the Pawnee Business

Council and evaluations of the divisions in regard to the effectiveness of each

program within divisions in order to provide high-level customer service to Pawnee

citizens.

The Executive Office also serves the Nation and citizens by:

Acting as a liaison between administration and the Pawnee Business Council

Page 1 of 94

Publishing monthly event calendars provided to tribal employees, and Pawnee

Business Council member

Addressing inquiries from tribal members or directing inquiries to the

appropriate office and or to the Council

Performing other duties and activities to support the overall operations of the

administrative offices.

Quarterly Events

Mr. James Whiteshirt, the new President of the Pawnee Business Council was sworn into

office in July of 2019/

Mr. Jim Gray the former Executive Director resigned from this position effective the end

of July 2019.

Mr. Harrison Perry became the Interim Executive Director until a new Executive Director

could be recruited and hired by the Pawnee Business Council.

Ms. Muriel Robedeaux was selected and hired by the Pawnee Business Council on

September 6th and assumed this office on September 8th.

The 2020 Budget Call was completed in August and all approved budgets were signed and

given out to the Division Directors in September.

The 2018 Audit was also completed by the auditor with no findings.

The 2019 Indirect Cost Rate was approved during this quarter.

Travel and Training

No travel or training has taken place by the Executive Director since coming into office

in September.

The Executive Director will be attending the TribalNet Conference in November. There

are two different tracks that I am interested in and they are “Leadership/Management”

and “Tribal Gov’t Tech”.

Financial Reporting

The expenditures for the Executive Office are within the approved budget for 2019.

Projected projects for the next Quarter

Will continue to work with the finance office on the 2020 IDC proposal that is currently being

developed.

Respectfully Submitted,

Muriel J. Robedeaux

Executive Director

Page 2 of 94

Human Resources

Quarterly Report to the Pawnee Business Council

3rd Quarter - 2019

Human Resources Office

The Pawnee Nation’s Office of Human Resources is responsible for all aspects of

personnel management. The work includes: advertising vacant positions,

recruiting qualified and skilled applicants, managing employee relations,

administering benefit plans, developing and deploying HR policies and

procedures, maintaining personnel records, establishing wage and

compensation rates, and monitoring compliance with applicable tribal, federal,

and applicable state laws.

Additionally, the Office of Human Resources provides access to and conducts

employee training, conducts orientation for new employees and explains

available benefits for eligible employees. The Office oversees and handles

employee grievances and requests for information on employment issues.

II.

Executive Summary:

The Human Resources Office has continued to develop and implement

improvements to personnel management within the Pawnee Nation. Specific

tasks accomplished during the quarter include the hiring of the following staff:

Hiring of New Staff:

Evanne Pratt : Childcare Teacher (Temp)

Kim Makaseah: Asst Court Clerk (Temp)

Pani Moore: Child Care Teacher

George Horn: Maintenance Worker

Garon Cozad: Grounds Maintenance

Teri Collins: Housekeeping (Temp)

Census:

PawneeDescendent

OtherNonTOTAL=

106

51%

10%

20%

19%

New HiresVoluntary TerminationsInvoluntary Terminations-

Page 3 of 94

Human Resources

Quarterly Report to the Pawnee Business Council

3rd Quarter - 2019

III.

Quarterly Goals and Objectives

Personnel Policy Review

 No Policy & Procedure Committee meetings have been held since July

2019.

Staff Development

 Leadership Development Training for the purpose of Team Building, is

currently on hold due to budget restraints. Will continue to be rereviewed each quarter based on finances.

Insurance Broker

 Met with Todd Weaver to discuss dates for Open Enrollment. Blue

Cross Blue Shield will be opening bids Oct 15, for Health insurance

rates.

Employee Recognition Program

The following were selected as Employee of the Month for this period:

July Freida Pratt

August Mike Ortiz

September Grant Hawkins

3 Qtr Employee

Rick Tatum

3rd Qtr Div Dir

Jimmy Jestes

TERO Workers

3 Cutting Trees, 2 Mowing Elder lawns, and 3 working for BYU and 1

Housekeeper for Property Dept. Had numerous 1 and 2 day jobs, filled by

TERO workers. It has been a very productive quarter and hoping this

continues

Departmental Duties and Objectives Accomplished:

 Assisting applicants in the employment process,

 Conducting new employee orientations,

 Conducting conflict mediations,

 Conducting exit interviews,

 Posting vacancy announcements,

 Actively recruiting qualified candidates,

 Submitted and processed several OSBI Background checks,

 Tracked annual evaluations,

 Processed several FMLA requests,

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Human Resources

Quarterly Report to the Pawnee Business Council

3rd Quarter - 2019



Participated in Workers Comp Court Hearings,

Renewed Delta Dental and VSP insurance.

Continued working with Workers Comp Attorney on pending Trial

Processed several OESC Claim requests

Participated and responded to Oklahoma Employment Security

Commissions unemployment inquires,

IV.

Travel and Training:

No travel occurred for HR during the 3rd Quarter as all travel is currently on hold

due to budget.

Financial Reporting:

Expenditures were within the budgeted amounts for all line items.

Budget for 2020 reviewed and approved by PBC.

VI.

Future Plans:

 Update/Revise Personnel Policies,

 Continue Pawnee Leadership Development Course Training for all

Supervisors, Coordinators, Managers, and Directors

 Hire applicants for vacant positions once hiring freeze is lifted

 Streamline hiring process for 477 and TERO Workers

 Continue to look at revenue generating efficiencies throughout the

Nation

Page 5 of 94

Division of Administrative Affairs

Quarterly Report to the Pawnee Business Council

3rd Quarter - 2019

Administrative Affairs Office

The Administrative Affairs Office provides administrative oversight of the

following Departments/Offices:

o Communications

o Information Technology

o Enrollment Office

o Procurement Department

Administrative Affairs is also responsible for the administration of the Aid To

Tribal Government Contract from the Bureau of Indian Affairs.

II.

Executive Summary

This office provides assistance to the Executive Office and administrative oversight to

the offices listed above. The director of this division was selected by the Pawnee

Business Council on September 6th to become the new Executive Director. With this

change, a meeting was held with all of the department managers in this division to

decide what part of the job description they will be able to handle. Microix approvals

for the division – Carrie Peters; time sheet corrections and approvals – Jeana Francis

and Christal Prill will handle the budgets.

III.

Travel and Training

No travel or training has taken place by the Administrative Affairs office during

this quarter

IV.

Financial Reporting

The expenditures for the Administrative Affairs office are within the approved budget

for 2019. A budget modification was made and approved to move money from this

account into the IT budget so that additional required equipment may be purchased.

Departmental Reports

Please see all departmental reports (Procurement, IT, Communications and

Enrollment)

Respectfully Submitted,

Muriel J. Robedeaux

Director, Administrative Affairs (former)

Page 6 of 94

Communications Office

Quarterly Report to the Pawnee Business Council

3rd Quarter - 2019

Communication Manager

The Communication Office is responsible for conveying an organization’s internal

and external messages. The Communications Manager manages the

maintenance of online content on the Pawnee Nation official website; updates the

public calendar of events on the site, disseminates employee announcements;

maintains the Pawnee Nation social media platforms: Facebook, Instagram,

Twitter, YouTube, and Vimeo. The Communication office is the central hub for

gathering content from all the tribal departments and is in charge of designing the

Chaticks Si Chaticks official publication newsletter that is mailed out to tribal

members. The Communication office also films the Pawnee Business Council

(PBC) Meetings and uploads the videos to the private group on Vimeo, so tribal

members can watch online. The closed group on Vimeo is called Pawnee Business

Council Meetings and is accessed by invite-only after approval from the Enrollment

department, for tribal members, and Pawnee Nation employees now have access

but need to submit the Employee Vimeo Verification Form to the Human Resource

Department, HR for approval.

II.

Executive Summary:

July 2019 – September 2019; 3rd quarter activities from the Communications

office involved filming and photographing various projects such as the Pawnee

Business Council meetings, designing and publishing the 3rd quarterly

newsletter Chaticks si Chaticks, attending doings of the Pawnee Nation to

photograph and film Pawnee Nation’s events, website updates, and social media

management.

On September 11, 2019, Communications attended a meeting regarding the

status of the Administrative Affairs Department. Muriel Robedeaux's promotion

to be the Pawnee Nation's Executive Director leaves the Division of

Administrative Affairs without a Division Director. Possible rearrangement of the

Organization Chart discussion and Communications has taken on the role to

approve the divisions' timecards until a final decision is made for reorganization

or hire of new Administrative Affairs Director.

New equipment purchased during the 3rd quarter, 2019 – none

III.

Quarterly Goals and Objectives

Goal 1 • Video – Photograph or Film content to help tribal members to know the

current status and plans of the Pawnee Nation and Pawnee Nation Business

Council.

Page 7 of 94

Communications Office

Quarterly Report to the Pawnee Business Council

3rd Quarter - 2019

Objective 1 • Video – Record the Pawnee Business Council (PBC) meetings,

photograph or film Public Community Gatherings and upload content to Social

Media platforms and upload the PBC meetings to the private group on Vimeo.

Pawnee Business Council Meetings Filmed

(5) Filming of council meetings

July 17, 2019 @ 6:00 pm (uploaded to Vimeo)

August 3, 2019 – Pawnee Business Council Quarterly Meeting @ 10:00 am

(uploaded to Vimeo)

August 14, 2019 @ 6:00 pm (uploaded to Vimeo)

September 6, 2019 @ 6:00 pm (uploaded to Vimeo)

September 23, 2019 @ 6:00 pm (uploaded to Vimeo)

(3) Pawnee Nation Events, Video/Editing

July 13, 2019 - Pawnee Business Council President Inauguration - James

Whiteshirt, newly elected PBC President (uploaded to Vimeo and Facebook)

August 29, 2019 – Community Engagement and Public Hearing with

Education Department (Filmed for Education Department)

September 19, 2019 - Community Engagement Meeting, discussion on rural

community’s opioid response program – Planning Grant and Treatment

Center

Pawnee Nation Photos or Events attended

July 4-7, 2019 – Homecoming

July 11, 2019 – PBC President W. Bruce Pratt farewell get together

July 13, 2019 - Pawnee Business Council President Inauguration

July 17, 2019 – Photo of new Pawnee Business Council

July 26, 2019 – Jim Gray farewell get together

August 16, 2019 – Back to School Farmers Market

August 27, 2019 – Domestic Violence in the Workplace training

September 10, 2019 – photo of 1st Pawnee Language Class

September 2019 – Fun Day Planning meetings

September 18, 2019 – Museum Board meeting with OSU students for Native

Cultural Center Design

Pawnee Nation Projects Involving Communications

Post Pawnee Nation Commissions and Position Advertisements

Post Road Closures for Seal Coat Project

Post Inter Office Memo – William Perry to assume duties as Interim

Executive Director in response to PBC President actions

Post Gaming Commission Investigation

Helping Elder with Vimeo account

Posting for Employee Club – Breakfast Fundraiser

Page 8 of 94

Communications Office

Quarterly Report to the Pawnee Business Council

3rd Quarter - 2019

Postings for Pawnee Nation Job Opportunities

Post Statewide Economic Impact of the Pawnee Nation

Workforce Development Focus Survey – Planning Division post

Updated mailing list from Enrollment

TERO Flyers and updates to the TERO webpage

Update the DNRS webpage with new forms

Updated the Court webpage with new forms for download

Goal 2 •Online Platforms - Inform Pawnee Tribal Members and the public of

current events and information by leveraging Pawnee Nation Website and social

media outlets.

Objective 2 •Online Platforms – Shares the content provided by each division to

social platforms and maintains the website with current events to attract

attention, generates interest, and helps support the organization’s operations.

Activity 2 •Online Platforms – Track and measure growth on the website and

social platforms such as comments, likes, and follows.

3rd Quarter 2019 – Analytics for the website – www.pawneenation.org

Quarterly Audience Overview – July 2019 – September 2019

10,736 Users (Increase from 2nd quarter 2019 – 7,826 users)

38,259 Page Views (Increase from 2nd quarter 2019 – 29,436 page views)

02:05 Average Duration spent on the website (Decrease from 2nd quarter 2019

– 02:10 average duration)

Top Age group: 25-34 years of age (age range is the same from 2nd quarter 2019)

2019 Analytics for the website www.pawneenation.org

(January – September 2019)

§ 28,104 Users

§ 101,098 page views

§ 17,149 New Users (83.6% New Visitor, 16.4% Returning Visitor)

§ 62,839 Page Views

§ 02:06 Average Duration spent on the website

§ Gender Demographics - 45.85% Female, 54.15% Male; total sessions

§ Top Age group – 25-34 years of age

§ Top 10 – Website Content users look at

1. Homepage

2. Pawnee History

3. Job Opportunities

4. Government

5. Pawnee Nation Flag and Seal

6. Divisions

Page 9 of 94

Communications Office

Quarterly Report to the Pawnee Business Council

3rd Quarter - 2019

7. Enrollment Office

8. Division of Education

9. Tribal Development PTDC Job Openings

10. Division of Health and Community Services

3rd Quarter 2019 - Social Media Platforms

• Facebook Business Page of the Pawnee Nation has 6,000 likes.

(Growth from 2nd quarter 2019 – 5,872 Likes)

https://www.facebook.com/PawneeNationofOklahoma

•

Twitter has 1,812 followers.

•

Instagram has 521 followers.

(Growth from 2nd quarter 2019 – 1,768 Subscribers)

https://twitter.com/pawneenation

(Growth from 2nd quarter 2019 – 493 Subscribers)

https://www.instagram.com/pawnee_nation

•

Vimeo has 69 Followers.

(Growth from 2nd quarter 2019 – 46 Subscribers on public Vimeo Channel)

https://vimeo.com/pawneenation

•

Vimeo – the PBC private group, has 110 members.

(Private Group started in June 2018 – Growth from 2nd quarter 2019 – 68 members)

Vimeo – Forms submitted to join the Private Group on Vimeo, 127.

(Some individuals have not accepted the email invite to join the Private group on Vimeo)

https://vimeo.com/groups/pawneenationpbc

•

YouTube of the Pawnee Nation has 209 subscribers.

(No Growth from 2nd quarter 2019 – 192 Subscribers)

https://www.youtube.com/channel/UCViq80podtz0VEUFROrPVNQ

Goal 3 •Print Publication(s) Chaticks Si Chaticks newsletter – Publish and

disseminate the tribal newsletter as an official method to communicate past,

current, and projected news and activities.

Objective 3 •Print – Publish and disseminate the tribal newsletter as a formal

method to communicate past, current, and projected news and activities.

Chaticks Si Chaticks September 2019 newsletter issue (Image of cover

below)

§ 40-page Layout and Design.

§ Mailed to 1,833 tribal households –Arrived in September 2019,

one issue per household.

An increase from 2nd quarter 2019 – 1,829 households

Page 10 of 94

Communications Office

Quarterly Report to the Pawnee Business Council

3rd Quarter - 2019

The Pawnee Nation uses the printed publication Chaticks Si Chaticks as

the primary method to communicate news to tribal members.

Activities from the Communication office involves

§ Video recording and editing

§ Photography

§ Graphics

§ Social Media

§ Website updates

www.pawneenation.org is the official website of the Pawnee Nation. The current

hosting company is called Juvo Web and they are located in Stillwater. The

Communications budget pays month to month for web hosting. A new website is

recommended from the Communications Manager and hopes the Pawnee

Nation will reconsider a new website design with blog functions, and revisit

buying a .gov name for the website.

Page 11 of 94

Communications Office

Quarterly Report to the Pawnee Business Council

3rd Quarter - 2019

IV.

Travel and Training

No travel or training during the 3rd quarter of 2019.

Financial Reporting

§ The Communications Manager coordinates with Muriel Robedeaux

for understanding the Federal Budget and receives financial reports

from accounting for the Aid to Tribal Government budget.

The Communication Office sold advertising ads. Total income for

Communications Department - $2,135 so far for the year.

Goals for the Communications Department for the fourth quarter of 2019 is to

review the website and work with the Pawnee Nation Departments to update the

website with the latest content, create the 4th quarter newsletter for print and

distribution is early December, increase the number of members in the Vimeo

private group. Also, start using the Email Marketing software to notify members

of Vimeo when videos are uploaded and ready to view.

Page 12 of 94

Pawnee Nation Enrollment Department

Quarterly Report to the Pawnee Business Council

3rd Quarter - 2019

Enrollment Department

The Enrollment Department is responsible for all aspects of tribal membership. This

scope of work includes, but is not limited to, maintaining up-to-date tribal enrollment

records, processing applications for tribal enrollment, processing relinquishments of

tribal enrollment, issuing Certificate of Degree of Indian Blood (CDIB) cards, issuing

Verification of Indian Preference (BIA Form 4432) forms, processing the annual

annuity disbursement, and facilitating tribal elections by providing a listing of eligible

voters to the Election Commission.

II.

Executive Summary:

During the third quarter the Enrollment Department has been operating with a full

staff consisting of the Enrollment Manager and the Enrollment Specialist. September

11, 2019 the Enrollment Manger attended a meeting regarding the status of the

Administrative Affairs Department, Division Director was promoted to Executive

Director. Enrollment Manager was given an additional duty of being the Microix

approval as the Division Director for the Administrative Affairs Division.

Enrollment Manager continues to meet with the Enrollment Committee revising the

Enrollment Statute.

III.

Quarterly Goals and Objectives

The following is the Enrollment Departments Goals and Objectives met during the 3rd

quarter.

 GOAL: To provide accurate and timely enrollment and membership services.



OBJECTIVE 1: To maintain up-to-date Pawnee Nation tribal enrollment

records, including the daily up-keep of electronic membership records, factchecking against historical hard-copy membership records when necessary,

and the timely resolution of any discrepancies in enrollment information.

During the third quarter, the Enrollment Office processed 47 address changes,

researched 59 family history trees, answered 186 tribal verifications, provided

14 applications for enrollment, documented 3 enrollment verifications for the

Department of the Interior Eagle Permit Application, documented the deaths of

8 tribal members, issued 3 relinquishment forms to tribal members and

received 0 requests for information regarding Pawnee history. Mailed out 22

change of address forms to tribal members and processed 1 name changes.

Provided 52 other services which can consist of mailing forms, issuing reports

for enrollment numbers to Pawnee Nation Programs, writing letters to

organizations to verify annuity payments of tribal members, verifying

enrollment, mailing original documents to applicants and responding to any

requests or questions regarding enrollment by mail, email, fax and phone.

Page 13 of 94

Pawnee Nation Enrollment Department

Quarterly Report to the Pawnee Business Council

3rd Quarter - 2019



OBJECTIVE 2: To review applicants for tribal enrollment, prepare required

documentation, and work with the Enrollment Committee, Nasharo Council,

and Pawnee Business Council to process applications for Pawnee enrollment.

During the third quarter, the Enrollment Office processed and presented

nineteen new enrollment applications for membership to the Enrollment

Committee on September 4, 2019, eighteen applications were approved and

submitted to the Nasharo Council on September 21, 2019 which were

approved by Nasharo Council Resolution #19-04. Resolution #19-68 was

presented to the Pawnee Business Council on September 23, 2019, the

resolution approved the membership of eighteen new enrolled members.



OBJECTIVE 3: To work with the Enrollment Committee, Nasharo Council,

and Pawnee Business Council to process relinquishments of Pawnee

enrollment, when dual enrollment is discovered and per request of tribal

member. During the third quarter, the Enrollment Office processed 3

Conditional Relinquishments through the Enrollment Committee, Nasharo

Council and Pawnee Business Council.



OBJECTIVE 4: To issue Certificates of Degree of Indian Blood (CDIB) to

tribal members. During the third quarter, the Enrollment Office issued 53

CDIBs to enrolled Pawnee Tribal Members and issued 2 Pawnee CDIB

Descendant cards.



OBJECTIVE 5: To issue Verification of Indian Preference (BIA Form 4432)

to Pawnee tribal members who are seeking employment within organizations

that practice Indian Preference in hiring. During the third quarter, the

Enrollment Office issued 7 Verifications of Indian Preference (BIA Form

4432).



OBJECTIVE 6: To work with the Division Director for Finance to ensure that

each eligible Pawnee tribal member receives the annual annuity disbursement

check from the Pawnee Nation. During the third quarter 1 annuity checks was

reissued.



GOAL: To facilitate tribal elections by ensuring that all eligible Pawnee citizens

are included in the election process.



OBJECTIVE 1: To provide the Election Commission with up-to-date enrollment

information for all eligible Pawnee voters. During the third quarter there was no

activity between the Election Commission and the Enrollment Department.

Page 14 of 94

Pawnee Nation Enrollment Department

Quarterly Report to the Pawnee Business Council

3rd Quarter - 2019



OBJECTIVE 2: To provide the Communications Office with mailing lists to be

used in providing election information to all eligible Pawnee voters. During the

third quarter, the Enrollment Office provided the Communications Office with

updated mailing addresses so tribal members may be notified with information

regarding any past or future election information to be used in the dissemination of

Chaticks Si Chaticks, provided a list of tribal members 85 and over to issue

birthday checks.

IV.

Travel and Training

During this quarter the Enrollment Manager, Enrollment Specialist and two

Enrollment Committee Members attended the BIA Southern Plains Regional Tribal

Membership Issues & Enrollment Ordinance Training in Shawnee, Oklahoma on

August 22 & 23, 2019. August 27, 2019 Enrollment Manager and Enrollment

Specialist attended the Pawnee Nation “Domestic Violence in the Workplace” training

in Pawnee, Oklahoma.

Financial Reporting

Administrative Affairs Director has the information regarding financial reporting of

the Enrollment Department for the 3rd quarter.

The Enrollment Department is preparing enrollment applications, and relinquishments for the

next Enrollment Committee meeting and preparing the mailing list to issue the annual annuity

checks.

Page 15 of 94

Office of Information Technology

Quarterly Report to the Pawnee Business Council

Third Quarter 2019

Program/Office/Project Name: Office of Information Technology

It is the purpose of the Office of Information Technology (OIT) to provide the

Pawnee Nation and its programs support and services in the area of Information

Technology. The services provided include network administration, systems

administration, desktop support and consulting & procurement services directly

related to tribal computer systems. The office carries out its roles and

responsibilities to applicable departments and programs that secure such

services through indirect cost contributions.

II.

Executive Summary:

The IT has maintained the infrastructure we currently have. We have two

projects we must perform this year. The first is the update and or change of our

Security software (Kaspersky endpoint security), the second is the upgrade of our

server operating systems.

III.

Obstacles

Under budgeted and understaffed.

IV.

Quarterly Goals and Objectives

The IT Department’s main goal is to keep the IT infrastructure for Pawnee

Nation up and running, with minimal downtime. Another goal is to make the

business life of the employee’s easier and more productive through technology.

The IT team has been very busy on these objectives

General:

 We renewed our security software

 We helped with the transition from Pawnee Nation provided Cell

Phones and BOD (bring your own device) cell phones.

 We have made the decision to go with a different vendor for our

SIP Trunk (desk phones ). The change over will be completed in the

4th quarter

 We are getting quotes for the servers both physical and Software

this will determine which one we purchase at the end of this year.

Security:

 Updated new software for Kaspersky

 Shortel user configuration

 Kaspersky Updates and PC virus scans, daily

 Active Directory Administration

Page 16 of 94

Office of Information Technology

Quarterly Report to the Pawnee Business Council

Third Quarter 2019



Deskside Support

Network Cabling

Emergency Operation Center Laptop Updates

Set up new users

Reconcile domain user list with HR employees list to gain available

licenses

Applications Support Specialist:

 We currently have no Applications Support Specialist employee. All

the current IT staff have been sharing responsibility for these duties.

System Administrator:

 Updates

 Backups

 Helping with day to day end user needs.

 Updating the Food distribution Software to the current shopping list.

Help Desk

 We currently have no Help Desk employee. All the current IT staff

have been sharing responsibility for these duties.

Travel and Training:

 We have not been able to attend any training this year because of

budget constraints.

 We have utilized all free training we can find on the internet.

VI.

Financial Reporting

 All spending was reduced do to the budget cuts.

 We are renewing only the necessities

Page 17 of 94

PN Tribal Historic Preservation Office (THPO)

Quarterly Report to the Pawnee Business Council

3rd Quarter - 2019

1. Past Projects

a. Professional Development

i. Received certification in Nebraska Department of Transportation

Section 106 training

b. Section 106

i. Served as cultural monitor on 4 cell tower construction sites

ii. Visited a potential burial site in Kansas

iii. Hosted a research group from the Chicago Field Museum

iv. Met with representative from Bureau of Land Management

regarding reservoirs in Kansas

v. Attended the annual Kuskaharu ceremony

vi. Met with Planning Department regarding language programs ANA

grant

vii. Met with representatives and CO’s of US Air Force Academy, Fort

Rice, Peterson Air Force Base, Cheyenne Mountain Air Force

Station, Buckley Air Force Base, & Francis E. Warren Air Force Base

viii. Continued work with National Forest Service

ix. Continued work with National Park Service

x. Continued work with City of Colorado Springs

c. Presentations

i. Gave a presentation to OSU College of Architecture students on

Pawnee history and culture as well as a tour of Roundhouse

d. Community Outreach

i. Continued construction of an earthlodge using community

volunteers and student interns

ii. Worked with Museum Board of Directors, Cultural Committee,

Service Club, ATALM, and OSU School of Architecture in designing

a Pawnee Cultural Center

2. Current Projects

a. Section 106

i. To date:

1. 288 Federal reviews

2. 21 non-Federal reviews

3. 238 TCNS reviews

b. Research

i. Continue conducting research on earthlodges

ii. Compiled a complete list of all Pawnee Sacred Bundles

iii. Began compiling a compendium of Pawnee origin stories

Page 18 of 94

PN Tribal Historic Preservation Office (THPO)

Quarterly Report to the Pawnee Business Council

3rd Quarter - 2019

c. Projects

i. Continued enlarging the database of archaeological sites in

Nebraska, Colorado, and Kansas by working with SHPO offices of

each state

ii. Began research and manufacture of equipment for Double Ball

and Pawnee Dice

iii. Created and installed a Sticks Strike on Top game within museum

3. Future Projects

a. Continue conducting GPR surveys of each Pawnee cemetery to located

unmarked graves.

b. Continue consultation with Capulin Volcano National Historic Landmark

regarding the Pawnee Cultural Landscape.

c. Continue cooperative program with Pikes Peak National Historic

Landmark.

d. Continue construction of earthlodge

e. Continue consultation with Bonnie Reservoir in Colorado regarding

Pawnee Cultural Landscape.

Page 19 of 94

NAGPRA 3RD Quarterly Report July – September 2019

Martha Only A Chief

NAGPRA Project Coordinator

Pawnee Nation of Oklahoma

monlyachief@pawneenation.org

(918) 762.2180

July 2019

1. National Museum of the American Indian (NMAI) and Comanche Tribe met in

Oklahoma City over the Comanche scalps the Pawnee Scouts took. The Pawnee Nation

agreed and gave them back to the Comanche Nation to repatriate for burial. It was

agreed to have the NMAI let the Comanche Nation take lead on this reburial and they

will keep the Pawnee Nation updated. The purpose of this was to have a joint meeting of

the Pawnee Nation and Comanche Nation to discuss the disposition of human remains

held by the NMAI and belonging to the Pawnee Nation. The remains are part of

collection acquired by the NMAI and include the scalps of three Comanche Elders taken

by the Pawnee Scouts during the latter’s campaigns with the United States Army in the

19th Century. The agreement was the Pawnee Nation would claim the remains and then

promptly return the remains to the Comanche people for proper reburial in the Comanche

way. This decision was made to both respects our Scouts as warriors and the Comanche

as a people who are no longer our enemy.

2. Smithsonian spoke on certain items to see if the Pawnee Nation would like some to be

restricted for review to the public and spoke on if the Pawnee Nation is ready to take

possession over the bundles they have. This will be done in further discussion with the

Smithsonian on the bundles and will be brought up for recommendations on this subject.

3. Bureau of Reclamation for the Nebraska Counties came to meet with me on which I filed

an interest with them on 39 Human remains and 36 funerary objects in their possession.

4. Emailed Timothy Meade on the flooding in Kansas and Nebraska concerns of human

remains and funerary objects being uncovered due to the rain. He would keep me

updated if any were to be uncovered.

August 2019

1. Emailed Bureau of reclamation of interest for the 39 human remains and 36 funerary items

to Rob Bozell, History of Nebraska and Catherine Griffin, Bureau of Reclamation these

were found in the following counties: Buffalo, Frontier, Merrick, and Nance. The process

of transfer of control that the items are culturally affiliated to the Pawnee Nation of

Oklahoma. No other claimants had come forward. The Bureau of Reclamation notified the

Pawnee Nation of its decision to repatriate these items in acknowledgment of the claim on

September 3, 2019.

2. Meet with the Gilcrease Museum at their location in Tulsa. A decision was made to restrict

certain items from the public website and will have to go through procedures to be able to

view items. Individuals will have to have documentation from the Pawnee Nation

Page 20 of 94

permission to view items by a letter for that day only. A decision was made to repatriate

bundles and have them housed in the Gilcrease Museum at this time.

3. Working with Jack Bointy from RIS to make the cedar boxes for our biggest repatriation

the Pawnee Nation has done with the NAGPRA Repatriation grant I applied for and

received.

4. Working a database trying to gather information from our 1st repatriation to this date. Have

places marked on google earth Matt Reed, Pawnee Nation THPO Officer gave me on

reburials or funerary objects found.

September 2019

1. Meet with the Planning Department on submitting and ANA Grant for Pawnee Language

Classes and development for a language department.

2. White Sands invitation for human remains consultation found and procedures as well for

future remains found in New Mexico. I will be attending in October 2019.

3. Signed Documentation for Transfer of Control to the Bureau of Reclamation from

President Whiteshirt to the Pawnee Nation of Oklahoma.

4. Meeting at the Pawnee Nation Museum with the Otoe-Missouri THPO and NAGPRA

Department on the Pawnee Nation protocol we do in our departments. Went over daily

procedures, format letters on the discovery of human remains or funerary objects

declined format letters that the Pawnee Nation does not take initiative on as they are not

Pawnee or from where we lived or came from after being removed.

5. Letter of support to the Ute Tribe to take lead on a reburial at Fort Lewis College.

6. I have been in contract with NMAI for a future visit since there has been a change in staff

since Maggie Cunningham left for a new job. I have been in contact with other museums

to give them my information on contacting me for human remains and funerary objects.

Page 21 of 94

Education Division/”Te Tu Koo Resources”

Quarterly Report to the Pawnee Business Council

3rd Quarter - 2019

477/Education Division/Te Tu Koo Resources

The Education Division provides comprehensive employment,

education and training services for adults and a year-round youth

program for the Pawnee Nation. The Division includes Early Childhood

Education/Child Care Program; Youth Development, PreK-12; Workforce Services

and Higher Education Scholarship. The mission of the division is to provide

services to tribal members and other federally recognized tribal members

residing in our jurisdiction to enable members to obtain the skills needed to

become productive individuals and contributors to their respective communities.

II.

Executive Summary:

During August and most of September the Director focused on writing the

Renewal Plan for 477-Te Tu Ku Program. The next grant will cover Jan 1, 2020 to

December 31, 2022. Activities to achieve this involved staff meeting, research,

collecting surveys and summarizing, scheduling a Public Hearing/Community

Engagement Meeting and coordinating with the Proposal Review Committee in

order to submit the plan.

We had a major change in the management of the Learning Center that started

with a serious incident that happened at the center on June 28th late in the

afternoon. A tribal investigation began the next week and concluded on August

16th; the result was the separation of the Pawnee Nation Learning Center

Director. PN Learning Center Assistant Director, Samantha Baker, was appointed

as the Acting Center Director until the position can be filled.

An opportunity for CCDF, Child Care Develoment Fund training was fulfilled by

the Division Director and Assistant Learning Center Director on Final Rule

Requirements training in July. The other departments were busy winding down

Summer Youth Work Experience and Summer Camp. A new event, “Back to

School Bash” culminated on Aug 24th and was deemed a success for signing up

students for JOM services and handing out school supplies in collaboration with

Title VI-Indian Education. The Youth Coordinator provided a Cultural Sensitivity

training for Pawnee School staff during Professional Days, recruited for staff for

After School Program, processed VISA Cards for the School Clothing/Supplies

Program for tribal members and coordinated with the Parent Committee for the

new academic year.

III.

Quarterly Goals and Objectives

 Provide a Summer GED class for students to continue to work towards

high school equivalency. The evening class ran from June 11th to August

6th with three (3) clients.

Page 22 of 94

Education Division/”Te Tu Koo Resources”

Quarterly Report to the Pawnee Business Council

3rd Quarter - 2019



IV.

Pick up a GSA vehicle from Oklahoma City for the department to assist in

transporting of youth and adult clients

Consult with staff and stakeholders to receive input for the new 477

Renewal Plan

Collect surveys for parents for the Public Hearing portion for Child Care

Deliver an educational activity and sponsor lunch on Aug 13 for Summer

Camp

Sponsor an Education Community Engagement/Public Hearing on August

29 for the 477 Renewal Plan.

Implement a new Back to School Bash event to offer parent opportunity

to complete the 477 application, collaborate with Title VI-Indian Education

and provide school supplies.

Collaborate with Meridian Technology to offer a GED class for the Pawnee

community for Fall 2019

Continue to collaborate with Charter School committee by creating a

School Design Team.

Travel and Training

 Mandatory Division Training on 477 for all staff including Learning Center

staff on July 3rd.

 2019 EDGE Conference sponsored by the Muscogee Creek Nation

Department of Education and Training, Trauma Informed Practices,

Culturally Relevant Instruction, Johnson O’Malley, July 10th, Tulsa, OK.

 Northern Oklahoma College, Native American Student Leadership

Conference, July 11th, Tonkawa.

 CCDF Tribal Plan Preprint Training, July 15-17, 2019; Dallas, TX. Attended

by Division Director, Dorna Battese and Acting Center Director, Samantha

Baker.

 All Education Division office staff attended mandatory training on

Domestic Violence in the Workplace on August 27-28. Special

arrangements are pending for the PN Learning Center staff to receive this

training.

Meetings

477 Staff Meeting for new 477 Plan, June 17

Meeting with Court Clerk (worksite), June 18

Higher Education Committee, June 19

Back to School Bash Meeting, June 25

PNLC Parent Meeting, July 1

PNLC Construction & Renovation Meeting, July 22

Auditor Meeting, July 24

Conference Call Meeting with Dr. Tilanka Chandreskera, OSU for STEM,

July 25

Meeting with Planner, PNLC Construction Project, July 31

Page 23 of 94

Education Division/”Te Tu Koo Resources”

Quarterly Report to the Pawnee Business Council

3rd Quarter - 2019

Financial Reporting

 Higher Education: Fall 2019 Semester updated in Education

Committee report.

 Education & Training: Expenditures are within the planned budget.

 Youth Services: Expenditures are within the planned budget.

 Child Care: See detailed outline of expenditures in the Child Care

quarterly report.

VI.

Future Plans

Finalize MOU with Meridian Technology Center for GED classes.

Complete the interactive TV installation/testing for long distance learning

opportunity with NOC.

Complete the Construction and Renovation Project application and submit.

Meet with administration on proposed policy changes, space issues, and

childcare arrears regarding the After-School Programs here at Cultural Learning

Center and Child Care Center.

Page 24 of 94

Education Division-Workforce Services

Quarterly Report to the Pawnee Business Council

3rd Quarter 2019

Education Division/Education & Training/Workforce Services

Workforce Services assists clients to achieve self-sufficiency through education,

training and case management. Services are tailored to each client’s needs based

on assessment that identifies barriers and current skill levels, education and

experience. Primary focus and special care are on identifying, addressing and

overcoming the client’s barriers that contribute to unemployment.

II.

Executive Summary:

Workforce worked hard overseeing the GED and Work Experience (WEX)

components beginning with the goal of establishing a new permanent GED

teacher. In the Work Experience component, the focus was on employability

training that assists with career transition and career development in an office

position.

III.

Quarterly Goals and Objectives

 Monitor participants in two (2) tribal departments.

 Monitor the WEX and supportive services budget line items to meet

demand without overspending.

 Oversee classroom training participants in the following courses:

o Nursing Pre-requisites

o CPT Intermediate Coding Skills (Medical)

o Commercial Driver’s License (CDL)

o GED instruction

 Ensure worksite feedback on employer and participants’ performance at

the jobsites.

 Continue to provide quality workforce services for all clients.

 Build capacity to offer Computer Software, Financial Literacy, and SelfSustainability classes for the Pawnee Nation Staff and Pawnee community.

Education & Training

 Three (3) new applications received, all are approved

 Fifteen (15) clients; thirteen (13) continuing, three (3) new

o 8 males; 7 females

o One (1) of the continuing clients is a re-activated client.

 Adult Education/Classroom Training

o 2 continued GED instruction on-line in the computer lab

o 3 began GED instruction on-line in the computer lab

Page 25 of 94

IV.

o 3 clients continued short term coursework for certification in

Medical Coding.

 All clients started the 5th prerequisite course

o 2 continuing prerequisite courses for nursing

o 2 clients started training for a Commercial Driver’s License (CDL).

 1 client completed and obtained CDL Class B and will begin

courses for a CDL Class A License in November.

 1 client will begin course for CDL Class A license in October.

 Work Experience:

o 1 stationed at Pawnee Nation College (PNC)

o 1 stationed at PN Tax Commission

 Supportive Services

o Assistance with vision wear

o Transportation Assistance/Gas vouchers

o Professional Clothing Assistance

o GED Assistance-Testing Fees

o Incentive Award for Completion of Certifications and/or 3 PreRequisite Courses that contribute to overall certification,

 Success stories

o 1 client passed the first of 5 GED subject area tests

o 3 clients began the 5th prerequisite courses for Medical Coding

o 1 client has established a part-time job

o 2 clients who completed CDL Class B Training and certification were

accepted into CDL Class A program and will begin working towards

Class A License.

o 2 clients completed up to the 2nd pre-requisite course for Nursing

and have started on 3rd course.

 Goals for next year:

o Improve the Work Experience Component standard operating

procedures, forms, and collaborations to best serve Workforce

clients and worksites.

o Provide consistent courses that target work in an office position.

 Collaborations

o On-going with Iowa Tribe Vocational-Rehabilitation

o On-going with Meridian Technology Center

o PN Youth Services

o PN DHCS

Travel and Training

o PN Education Staff Training; PN Learning Center, July 3rd

o Attended mandatory Domestic Violence training, August 27th

o Meridian Technology GED Teacher Orientation, September 10th at

Adult Education Center.

Future Plans

 Continue the collaboration process with Meridian Technology to offer the

PN Staff and Pawnee community training courses and Financial Literacy

class.

 New collaboration with Pawnee County Extension office for life skills

classes.

Page 26 of 94

Education Division-Youth Services

Quarterly Report to the Pawnee Business Council

3rd Quarter 2019

July-August-September

Education Division/Youth Services

The Education division provides as many resources as possible to be a “one stop

location” to help Native Americans obtain gainful employment and achieve selfsufficiency in our service area.

II.

Executive Summary:

Youth Services’ main objective this quarter was to prepare for the Summer Camp

and the Back to School Bash. Substituted for Pawnee Middle School Science

classes and 6th grade Social Studies.

III.

Quarterly Goals and Objectives

 NOC Native American Leadership Day, July 11th

 Summer Youth Work Experience ended July 12th

 Substitute Teacher Training, August 15th

 Summer Camp, August 12-16

 Cultural Sensitivity Training with Pawnee Public Schools, August 22nd

 Back to School Bash, August 24th

 JOM Parent Committee Meeting, August 30th and September 26th

 Begin After-school Program, September 23rd

NOC Native American Leadership Day July 11, 2019; Tonkawa, OK

Highlights:

 Attendance

o 12 students

 Activities

o College Prep

o Cultural Games

Collaboration with Pawnee SAP/MSPI Summer Camp August 12th-16th;

Multipurpose Building

Highlights:

 Education Presentation and Game, August 13

 Provided Lunch

Back to School Bash August 24, 2019; Multipurpose Building

Highlights:

 Service to 161 students

 Free Lunch

 Free haircuts

 Bouncy Houses

 Dental Screenings

Page 27 of 94

 Informational Booths

 School supplies

Afterschool Program

Highlights:

 First Day September 23rd

 2 student workers

 14 kids in program

o 1st- 2

o 2nd- 2

o 3rd- 6

o 5th- 1

o M/S- 2

o H/S- 1

JOM Parent Committee Meetings August 30, 2019; Pawnee, OK, September 26,

2019; Cleveland, OK

Highlights:

 August 30 meeting

o Officer voting

o Pawnee services

o Deadline date

 September 26 meeting

o Cleveland services

o Deadline date

Visa Card Clothing Supplement

This supplemental fund is for all Pawnee Tribal members grades Pre-K- 12th. Each

semester the students are allotted $125 to be used for school clothes, supplies,

or any other school related items. Each parent/student is responsible for turning

in the original receipts as well as a renewal form for future semester funding. This

program helped 262 students within the United States.

IV.

Travel and Training

Youth Leadership Conference at NOC, Tonkawa Campus

V. Future Plans

o Prepare for outdoor classroom field trip with Electa Hare-Redcorn

o Substituting for Pawnee Elementary and 6th grade science

o Meet with administration concerning After School Program uniformity,

space issues, policy changes.

Page 28 of 94

Pawnee Nation Learning Center/ Child Care and

Development Fund

Quarterly Report to the Pawnee Business Council

3rd Quarter - 2019

Program/Office/Project Name: Child Care and Development Fund (PNLC)

The Child Care and Development Fund program goal is to increase the

availability, affordability, and quality of the childcare services in the Pawnee

Nation service area that includes Pawnee County and Northern Payne County.

The Pawnee Nation Child Care Program operates the Pawnee Nation Learning

Center and Afterschool Program for children ages two months through 8 years of

age. The CCDF program also operates the Pawnee Nation Child Care Assistance

Program that offers childcare service assistance to qualified applicants.

II.

Executive Summary:

The Pawnee Nation Learning Center served 63 children during this quarter. The

children are provided with a nurturing, healthy and safe learning environment.

Developmentally appropriate educational activities, breakfast, lunch and

afternoon snacks are provided daily. The Learning Center is currently operating

with 56 children enrolled.

The Learning Center Director was placed on Administrative Leave without pay

during an investigation regarding a serious incident that occurred late in June at

the center. The investigation was completed on August 16 with the result that

the Director was let go. An interim Acting Director was immediately appointed

until the position is filled.

One infant teacher resigned in July. Therefore, Nicole Burnside transferred to the

Infant classroom since that position became vacant. Pani Moore was hired to

replace Nicole Burnside in the Wobbler’s classroom. She has been a great

addition to our staff and is ready to utilize all fresh and new ideas for her children

and classroom

On September 18, 2019 the children at the learning center took fall pictures and

have scheduled to take spring pictures on Valentine’s Day for 2020.

The Pawnee Nation Learning Center staff includes:

Acting Center Director: Samantha Baker

Acting Assistant Director: Christina Attocknie

Infant Teachers: Stephanie Sewell and Nicole Burnside;

Wobbler Teachers: Hannah Buchanan and Pani Moore,

2’s teacher: Callie Wilson,

3’s teacher: Vickie Reusch,

Pre-K teacher: Dana Stewart

Afterschool Program: Christina Attocknie

Floater: Cree Roughface

Page 29 of 94

Pawnee Nation Learning Center/ Child Care and

Development Fund

Quarterly Report to the Pawnee Business Council

3rd Quarter - 2019

Cook: Becky Holt

The CCDF program provided partial or full childcare service assistance for twelve

(12) children during the third quarter.

CACFP Food program application has been submitted for the fiscal year of 2020.

The DHS subsidy contract has been renewed for the year 2020.

III.

Quarterly Goals and Objectives

GOAL 1: To provide quality childcare for our Native American and community

children.

OBJECTIVE 1: The CCDF program will maintain the Pawnee Nation

Learning Center for child development and childcare services.

ACTIVITIES:

1. Maintain childcare license through the State of Oklahoma

Department of Human Services (DHS). Continuous. DHS

Requirements must be met at all times to remain in compliance.

This involves certified staff in compliance with child/adult ratios and

facilities maintained in safe and healthy repair.

2. Utilize Child and Family Food Program in order to provide healthy meals and

snacks. Completed. Meals served: 1560 breakfasts, 1880 lunches and

2246 afternoon snacks. Reports are submitted to receive reimbursement for

the food program.

3. Provide staff training for quality childcare services. Completed.

Training provided is listed below. The Oklahoma Department of

Human Services Licensing Requirements states entry level

employees will receive 20 hours of training within three months of

employment and each person who is counted toward meeting the

staff-child ratio is required to obtain 20 clock hours per employment

year. Director must complete 30 hours.

IV.

Travel and Training

All Learning Center staff participated in 477 Training on July 3rd.

Becky Holt participated in the following trainings, CN Labeling Program: Update

for the Industry, “Exhibit A Grain Tool to the rescue”, and Additional Meat/ Meat

Alternates Options for CNPs: Crediting Tempen and Sumuri. Becky Holt has also

Page 30 of 94

Pawnee Nation Learning Center/ Child Care and

Development Fund

Quarterly Report to the Pawnee Business Council

3rd Quarter - 2019

received a certificate of attendance for 2019 School Nutrition Expo on July 12,

2019 in Oklahoma City.

Callie Wilson finished her introductory period on August 13, 2019. During her

introductory period Callie has completed trainings such as Reducing the Risk of

SIDS/ SUID in childcare, First Aid CPR and AED, and lastly her Entry level

childcare training (ELCCT).

Christina Attocknie and Hannah Buchanan are both still enrolled at Northern

Oklahoma College to receive their certificate of mastery and once accomplished

they will continue classes to graduate with their associates in Early Childhood

development.

Pani Moore, recently hired as Wobbler’s teacher on September 25th has

completed the following trainings: Reducing Risk of SIDS/SUID in childcare and

her Entry Level childcare training (ELCCT).

Stephanie Sewell completed the following trainings to meet her annual PDL

training hours, Obesity Awareness and Early Learning Guidelines 2.0: Purposeful

Play with Infant and Toddlers.

Financial Reporting

The CCDF program operates under three budgets; CCDF Discretionary, CCDF

Mandatory and the Hukasa Bank Account. The program is utilizing all three

funding sources.

Award letters have been sent for 2019 allocations. Total CCDF funding

allocations are as follows: Discretionary: $411,854. Mandatory: $78,727.

Private pay: $19,240. DHS subsidy payments: $1,148. Food program payments:

$4,130.44 Payments from Otoe CCDF: $1,198.

VI.

Future Plans

There is a list of priority items that needs to be addressed with the additional

funding coming this year. The top priority items are as follows:

 Door locking system

 Camera monitoring system for the classrooms

 New awning for the main entrance of the Learning Center

 Kitchen upgrades (industrial stove & refrigerator, fire suppression

hood.

 New carpet/tile in the Learning center

 Additional toys and equipment for classrooms and playground

Page 31 of 94

Pawnee Nation Learning Center/ Child Care and

Development Fund

Quarterly Report to the Pawnee Business Council

3rd Quarter - 2019

Continue offering quality childcare to the community and pursuing grants that

will enable the center to serve more families and children.

Respectfully Submitted,

Samantha Baker, Acting Learning Center Director

Page 32 of 94

Division of Finance

Quarterly Report to the Pawnee Business Council

3rd Quarter

July – September 2019

Finance Division

The Pawnee Nation of Oklahoma’s Finance Division provides accounting services to

the Pawnee Nation through accounts payable, accounts receivable, and payroll. The

Finance Division provides payment, accounting, and reporting services to the

Pawnee Nation’s various tribal, federal grants, contracts, and programs. While,

ensuring compliance with the Pawnee Nation fiscal policy, Generally Accepted

Accounting Principles, and 2CFR Part 200 OMB Guidance to ensure financial

statements are accurately stated.

II.

Executive Summary:

The principle function of the Finance Division is to provide accurate and timely,

reliable and comparable financial reports to Pawnee Business Council (PBC), the

Executive Director and the Pawnee Nations division and program directors to make

management decisions that affect the Pawnee Nation and its members.

Finance helped several divisions and programs with budget modifications throughout

the quarter. Finance also continued to provide monthly and quarterly financials to all

divisions and programs.

Distribution from TDC have eased the financial stress on the Nation however future

distributions will need to be monitored closely as our financial reserve recovers. We

have continued monthly meetings with PTDC and its staff to keep the nation informed

on distributions and enable the executive staff to better manage the budgets. Finance

and the Executive director will continue to watch cashflows on a monthly basis to

make sure the nation maintains enough funds to manage all financial obligations.

Budget call was completed during the 3rd quarter as required by policy.

We have begun to explore options to develop our own tribal fleet of vehicles. We met

with a representative from Enterprise Fleet Management to explore option that would

allow us to begin this process with very low capital requirements.

We had our initial meeting on Third party billing. Also made contact through the

Oklahoma Tribal Finance Consortium with and expert in third party billing. We are

considering contracting with him to do and initial review of our billing opportunities

and to help us with the initial staffing, software and accreditation requirements to start

third party billing.

Accounts Payable – This department continues to make sure all the bills are getting

paid on time and check requests are being done in an efficient manner. The travel

process has improved however we still need improvement on the timeliness of travel

reconciliations.

Page 33 of 94

Division of Finance

Quarterly Report to the Pawnee Business Council

3rd Quarter

July – September 2019

Payroll – This department is doing a good job and making sure timesheets for all

departments are completed and submitted on time, as well as reminding all

concerned that payroll action forms (PAF’s) need to be turned in prior to submitting

payroll, on the Thursday before a payroll is due. Payroll has also done an excellent

job getting payroll submitted as required while working around holidays.

Accounting - The accountants continue to send out monthly reports and assist

directors when needed. We are continuing to make improvements to the financial

processes of the Nation. We are current on monthly closeouts and bank

reconciliations.

III.

Quarterly Goals and Objectives

 Manage Pawnee Nation Budgets.

 Provide training to employees on financial processes

 Perform quarterly close-outs

 Complete a schedule of tasks required to be completed in the finance

department on a monthly basis by the finance employees

 Start the 2019 IDC proposal.

 Improve Grant Closeout Process

 Complete fiscal yearend 9/30/19 grant closeouts.

IV.

Travel and Training

The Finance Director attended the July Tribal Finance Consortium Meeting. The

training and contacts made are serving the nation by helping us get our third party

billing up and running and a fleet program in place.

Financial Reporting

The department budget has been reviewed. A budget modification was done in

September to move funds to Cover NAFOA and it was an overall reduction in the

budget. The budget is healthy and in good shape as of September 30, 2019.

VI.

Conclusion

The Finance Division will maintain an open-door policy and attempt to be available

always to assist tribal members, the public, directors and employees. Please feel free

to contact any of the finance department employees with your questions:

William Perry, Finance Director, Ext. 205

Janet Mulder, AP Clerk, Ext. 121

Freida Pratt, Payroll Clerk, Ext. 125

Page 34 of 94

Penny Powell, Sr. Accountant, Ext. 209

Nancy Moore, Accountant, Ext. 119

Davi Ferris, A/P-Tax Clerk, Ext 120

Division of Finance

Quarterly Report to the Pawnee Business Council

3rd Quarter

July – September 2019

Respectfully,

W. Harrison Perry

Finance Director

Page 35 of 94

Division of Health and Community Services

Quarterly Report to the Pawnee Business Council

3rd Quarter - 2019

Program/Office/Project Name: Division of Health and Community Services

The mission of the Division of Health and Community Services is to improve the

overall wellness and lifestyle of Pawnee Tribal members and Native Americans

within our community. DHCS accomplishes this by providing services such as

health education, substance abuse counseling, nutrition, physical fitness,

preservation of family, safety planning, and youth development. The Division of

Health and Community Services consists of eight (programs) under (4)

departments: Health-Community Health Representatives/Health Education and

Special Diabetes Program for Indians; Prevention-Substance Abuse

Program/Methamphetamine and Suicide Prevention Initiative/Tribal Opioid

Response Program; Nutrition Services-Food Distribution and Title VI; and Family

Services-Ti-Hirasa Domestic Violence Programs and Indian Child Welfare. The

DHCS Office is also overseeing the tribal assistance programs: elders, disability,

and emergency as well as the Rural Communities Opioid Response Program.

II.

Executive Summary:

Much of the quarter was dedicated to working and closing the RCORP Grant,

2019 budget mods with COLA and new IDC rate, and 2020 Budget Call.

The DHCS Director continued to do case management regarding client services

as well as maintain tribal assistance.

Quarterly Goals and Objective

GOAL 1: The DHCS Director will be responsible for new program development

and- technical assistance to program directors in preparing new and continuation

proposals that support the continued and future growth of the Pawnee Nation.

OBJECTIVE 1: The DHCS Director will work in a coordinated team effort with

Program Coordinators in the development of new or continuation proposal

applications to funding agencies.

ACTIVITY 1: The DHCS Director worked with Tribal Planner, CHR/HE Coordinator,

and Diabetes Coordinator on the Good Health and Wellness proposal; submitted

on June 11.

OUTCOME 1: Unfortunately, we were not awarded funding.

ACTIVITY 2: The DHCS Director worked with MSPI staff and DVPI Coordinator on

each of their renewals that were due June 1.

OUTCOME: Both were renewed; new funding starts Oct 1. Both programs will

have carryover.

Page 36 of 94

Division of Health and Community Services

Quarterly Report to the Pawnee Business Council

3rd Quarter - 2019

ACTIVITY 3: The DHCS Director worked with Tribal Planner and RCORP

Administrative Assistant on the Comprehensive Opioid Abuse Program;

submitted on July 26.

OUTCOME 1: Waiting on an approval/denial decision.

OBJECTIVE 2: The DHCS Director will work with the Planning Director on

strategic planning for new program development and/or reorganization.

ACTIVITY 1: The DHCS Director is on the Organizational Chart Committee and

reviews organizational changes for each division.

OUTCOME 1: Re-reviewed Administrative Affairs; next will be DNRS.

GOAL 1: The DHCS Director will be responsible for all program compliance in

regarding to the funding agencies and/or PN.

OBJECTIVE 1: The DHCS Director will work in a coordinated team effort with

Program Coordinators to make sure programs are in compliance with the

funding agency and/or PN.

ACTIVITY 1: The DHCS Director and Planning Director are working together to

oversee the Rural Communities Opioid Response Program funded by HRSA.

OUTCOME 1: The Planning Director and Outreach Administrative Assistant

conducted (2) focus groups on January 23.

OUTCOME 2: The Outreach Administrative Assistant uploaded the survey into

Survey Monkey; it was launched on February 4 and closes April 4.

OUTCOME 3: The Outreach Administrative Assistant attended the Pawnee County

Healthy Coalition Meeting to share the project and survey information on

February 23.

OUTCOME 4: The Opioid Administrative Assistant attended a spring break event

at White Eagle, OK to distribute surveys on March 18.

OUTCOME 5: The Opioid Administrative attended the Pain Management & Opioid

Addiction Conference in Tulsa on March 27.

OUTCOME 6: The Opioid Administrative Assistant attended Wakanyeja: A

Conference on American Indian Behavioral Health in Omaha, NE on April 23-24.

OUTCOME 7: The Opioid Administrative attended American Indian and Alaska

Native National Behavioral Health Conference in Albuquerque, NM on May 14-17.

OUTCOME 8: RCORP Staff held a Community Engagement Meeting on

September 19. Fourteen (14) people attended the meeting.

OUTCOME 9: The Opioid Administrative Assistant and Tribal Planner attended the

2019 Indian Health Service Oklahoma Area Behavioral Conference in Tulsa on

August 28-30.

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Division of Health and Community Services

Quarterly Report to the Pawnee Business Council

3rd Quarter - 2019

OUTCOME 10: The Opioid Administrative attended NAMI Oklahoma Connections

Recovery Support Group Facilitator Training in Oklahoma City on September 2728.

OUTCOME 11: RCORP Staff closed out the grant on September 29; submitted the

(5) required deliverable. The financial and close-out reports are due December

29.

ACTIVITY 3: THE DHCS Director is working with each program to develop and/or

update their COOP Plans; make sure all staff has completed the NIMS, Food

Handlers, and CPR Trainings; and all staff evaluations have been completed.

OUTCOME 1: COOP Plans have all been updated.

OUTCOME 2: New and/or current staff need to complete and/or recertify for

trainings. Almost all of the staff has completed CPR/First Aid, Food Handlers,

and NIMS.

OUTCOME 3: All programs need to update program information on the PN

website.

OUTCOME 4: Evaluations need to be submitted to Human Resources.

ACTIVITY 4: THE DHCS Director is working with each program to make sure all

budgets are up-to-date and match funding agency award amount.

OUTCOME 1: All budget modifications are either done and approved by Budget

Committee and Pawnee Business Council.

OUTCOME 2: 2020 Budgets have been approved and signed. Some of the federal

programs begin their new fiscal year as of Sept 30 or Oct 1.

Objective 2: The DHCS Director will assist in providing community health

education to the Pawnee community.

ACTIVITY 1: DHCS Director helps with the Wellness Program (when needed) (i.e.

Zumba, Yoga, RIPPED, Kickboxing, or Bootcamp).

ACTIVITY 2: DHCS Director participated and/or attended Prevention Day Walk,

Health Fair, Hawkchief Run, Prevention Day Horseshoe Tournament, RCORP

Community Engagement Meeting, and TOR Town Hall Meeting.

III.

Meetings and Tribal/DHCS Events

07/01, 08/05, 09/09-DHCS Coordinators Meetings

07/03-Prevention Day Walk and Health Fair

07/05-Hawkchief Run and Prevention Day Horseshoe Tournament

07/09-Budget Call Meeting

07/09, 08/02, 09/11- RCORP Closeout Meetings

07/10-Client Services Meeting with Executive Director

Page 38 of 94

Division of Health and Community Services

Quarterly Report to the Pawnee Business Council

3rd Quarter - 2019

07/11-Meeting with Shannon Cozzini

07/11, 08/30, 09/17-Budget Committee Meetings

07/12, 07/22, 08/05, 08/12, 09/09, 09/24-Division Directors Meetings

07/12, 09/19-RCORP Staff Meeting

07/22-Childcare Kitchen Renovations Meeting

07/23, 09/10-HRSA/JBS Monthly Conference Call

07/31, 09/30-PN Staff Meeting

08/22, 09/26-T6 Advisory Board Meeting

08/23-Budget Meeting with Muriel

08/27-IHS Treatment Center Meeting

09/05-Joint Venture Meeting

09/05-TOR Report Meeting

09/10-Seed Preservation Planning Meeting

09/11-Princess Committee Meeting

09/12-Budget Signing Meeting

09/12-MSPI On-site Conference Call

09/19-3rd party billing meeting

09/19-RCORP Community Engagement Meeting

09/24-Organizational Chart Meeting

09/26- Behavioral Health Treatment Committee Meeting

09/30-TOR Town Hall Meeting

IV.

Travel and Training

08/28-DV in the Workplace

Financial Reporting

The DHCS Office financial status is reflected in special reports prepared by

Pawnee Nation Finance Department and Grants & Contracts Office. Also, the

DHCS Director has access to all DHCS program budgets and reports.

VI.

Direct Assistance (this quarter-non-reoccurring)

Elders-(17)

Disability-(6)

Emergency-(10)

VII.

Future Plans

Wear Purple for DV-Oct 4

6 Nations “Glow the Distance” at PN-Oct 19

Employee Fun Day-Oct 14

Red Ribbon Walk-Oct 23

Halloween Carnival at Southern Oaks-Oct 24

Page 39 of 94

Division of Health and Community Services

Quarterly Report to the Pawnee Business Council

3rd Quarter - 2019

Fall Festival/Truck or Treat-Oct 26

DHCS Potluck-Oct 31

Planning for Diabetes Month in November

Page 40 of 94

Pawnee Nation CHR/EMS/Health Education Program

Quarterly Report to the Pawnee Business Council

3rd Quarter - 2019

Pawnee Nation CHR/EMS Program:

The purpose of the Community Health Representative/Emergency Medical Services

is to act as an advocate and facilitator for families and individuals to gain access to

comprehensive health care services as well as provide opportunities to enhance the

quality of life for the people they serve. The target population is eligible Indian

residents living within the Pawnee Tribal Service Area in Pawnee County and the city

limits of Stillwater, OK in Payne County.

Pawnee Nation Health Education Program:

The purpose of this contract is to establish identifiable health education components

within the tribal health department. The Health Education Program strives to

promote awareness, guidance & counseling and prevention of disease and/or

disability among Indian people. The overall goal is to enhance the quality of life for

the people we serve with healthy lifestyles.

II.

Executive Summary:

The CHR/HE Program completed the 3rd quarter with one event and business as

usual. The CHR Administrative Assistant was out on maternity leave most of the

quarter so an emergency temp was hired to help with office coverage, direct

assistance, and fill in as CHR Generalist as needed. Both direct assistance programs,

LIHEAP and CSBG, wrapped up FY 2019 this quarter and FY 2020 plans for funding

were submitted.

III.

Quarterly Goals and Objectives:

Goal1: To provide for a continuum of services to the population through health

education, case findings, referral follow ups and provisions of supportive services.

Objective 1: To assist the target population in maintaining their health and wellbeing and to continue to enhance the quality of life through preventative services

and health delivery.

Activity 1: The CHR/EMS Program picked up medications, supplies, and equipment

from IHS, local pharmacies, and out of town referral pharmacies for clients with no

other means of transportation.

Outcome 1: The CHR Program picked up and delivered medications, supplies, and

or equipment for (45) clients this quarter.

Activity 2: The CHR/EMS Program provided transportation services to eligible Indian

residents to and from IHS and other referred facilities when necessary for routine

non-emergency appointments.

Outcome 2: The CHR/EMS Generalists transported (120) clients this quarter.

Page 41 of 94

Pawnee Nation CHR/EMS/Health Education Program

Quarterly Report to the Pawnee Business Council

3rd Quarter - 2019

Activity 3: The CHR/EMS Program conducted home visits/wellness checks for those

who are homebound.

Outcome 3: The CHR/EMS Generalists conducted (3) home visits this quarter.

Objective 2: To organize community health promotions and disease prevention for

the target population.

Activity 1: The CHR/HE Program hosted the annual Pawnee Nation Health Fair and

Blood Drive on July 3.

Outcome 1: (361) participants attended and twenty-two (22) gave blood during the

blood drive.

Activity 2: The CHR/HE Program assisted with the Diabetes Program in their annual

Hawk Chief Run/Walk on July 6.

Outcome 2: (452) attended the walk/run and (22) people volunteered.

Activity 3: The CHR/HE Program in collaboration with the Diabetes Program

conducted blood sugar, weight, and blood pressure screenings for Summer Fitness

participants on July 23.

Outcome 3: (103) participants were screened and participated.

Activity 4: The CHR/HE Program participated in the MSPI/SAP and Education youth

summer camp by providing the bouncy houses on August 16.

Outcome 4: Approximately (36) students participated in the summer camp.

Activity 5: The CHR/HE Program sponsored a community Weight Loss Challenge,

from August 28-October 16; teams were male-female

Outcome 5: (19) teams completed the contest.

Activity 6: The CHR/HE Program in collaboration with the Diabetes and SAP

Programs, shall be known as the Wellness Program Committee, provides Zumba,

RIPPED, Yoga, and Bootcamp/Kickboxing.

Outcome 6: The total fitness class participants was (92) participants which includes

Zumba (24); RIPPED (19); Yoga (37); and Bootcamp/Kickboxing (12).

IV.

Travel, Training, and Meetings

July:

1- DHCS Coordinators Meeting

3-Pawnee Nation Health Fair Meeting

11-Sumer Camp Meeting

18- Summer Camp Meeting

25- LIHEAP Webinar

29- Pawnee County Healthy Coalition Meeting

31- CSBG Webinar

31- Pawnee Nation Staff Meeting

Page 42 of 94

Pawnee Nation CHR/EMS/Health Education Program

Quarterly Report to the Pawnee Business Council

3rd Quarter - 2019

August:

5- DHCS Coordinators Meeting

19-Pawnee County Healthy Coalition Meeting

27--DV in the Workplace Training

September:

9- DHCS Coordinators Meeting

16- Pawnee County Healthy Coalition Meeting

30- Pawnee Nation Employee Staff Meeting

Financial Reporting

The Pawnee Nation CHR/EMS/HE program financial status is reflected in special

reports prepared by Pawnee Nation Finance Department and Grants & Contracts

Office.

General Assistance:

During this quarter, general assistance was provided to eligible clients through the

CSBG and LIHEAP Programs. The following is the number of clients served this

quarter:

CSBG--(6)

LIHEAP--(38)

VI.

Upcoming Events:

Employee Fun Day-Oct 14

Breast Cancer Awareness Employee Walk-Oct 17

CHR Conference-Oct 21-25

Fall Festival-Oct 26

Finishing up the Weight Loss Challenge

Collaborate with Diabetes Program in November for Diabetes Awareness Month

Distribute cold packs throughout the upcoming fall and winter months.

Page 43 of 94

Pawnee Nation Diabetes Program

Quarterly Report to the Pawnee Business Council

3rd Quarter –2019

Program/Office/Project Name: Diabetes Program

The Pawnee Nation Diabetes Program promotes the delivery of supportive, interactive and

educational services for Native Americans with the risk factors of developing and/or with the

diagnosis of diabetes who reside within the Pawnee service area. It is our intent to improve the

quality of life for Native Americans by implementing SDPI Best Practice: Physical

Activity/Education.

II.

Executive Summary:

The Diabetes Program has continued to provide services designated to enhance the quality of

life for the people we serve. Much of the quarter has been dedicated to providing direct care

services such as blood glucose monitoring supplies, socks, diabetic foot care, and assistance

with eyewear, Glucerna, and N7 footwear. The Program continues to be involved in the Pawnee

County Healthy Coalition, Pawnee Public School’s Safety, Health, and Wellness Committee, and

OSU Extension’s Program Advisory Committee to obtain more community outreach, network and

combine resources. Best Practice continues with Hawk Chief, Zumba, Yoga, Kickboxing, Fitness

Class, and Pawnee Pride Fitness Camp.

Quarterly Goals and Objectives

GOAL 1: To increase physical activity, it helps reduce the risk for developing diabetes and its

complications as well as the reduction of the occurrence of obesity.

OBJECTIVE 1.1: Increase the rate of participation of activities and education on physical activity

with or without the diagnosis of diabetes.

Activity 1: The Diabetes Program in collaboration with the CHR/HE and SAP Programs, shall be

known as the Wellness Program Committee, provides Fitness Class, Zumba, Yoga, and

Kickboxing.

Outcome: The total fitness class participants was (92) which includes Yoga (37); Boot camp

style workouts (12); Zumba (24); Ripped (19)-reoccurring participant average over the three (3)

months.

OBJECTIVE 1.2: Number of individuals that participate and clients with an improved BMI, blood

sugar levels, and blood pressure levels

Activity 1: The Diabetes Program conducted screenings at the Elders Center on the 1st and 3rd

Wednesdays of the month.

Outcome: The quarterly average for blood pressure is (151/83) and blood sugar is (125).

GOAL 2: Prevent and/or reduce the occurrence and complications of diabetes.

Page 44 of 94

Pawnee Nation Diabetes Program

Quarterly Report to the Pawnee Business Council

3rd Quarter –2019

OBJECTIVE 2.1: Increase the rate of participants being educated on diabetes prevention during

outreach events with or without the diagnosis of diabetes within our service area on how

physical activity and weight loss affects the prevention and/or maintenance of diabetes.

Activity 1: Pawnee County Healthy Coalition provides information and resources with the chance

to collaborate in future events or projects. Continual Monthly meetings occur.

Outcome: Monthly meetings were held on July 29, August 19, and September 16.

Activity 2: The Diabetes Program participated in the Pawnee Nation Health Fair on July 3.

Outcome: (361) attended the health fair.

Activity 3: Diabetes Program sponsored the Hawk Chief Fun Run/Walk on July 6.

Outcome: (452) attended the walk/run and there were (22) volunteers.

GOAL 3: To reduce the occurrence and prevent the onset of diabetes among Native American

youth.

OBJECTIVE 3.1: Increase the rate of youth participation in screenings and physical activity

during community youth outreach camps.

Activity 1: The Diabetes Program in collaboration with the Pawnee Public Schools Coaches are

hosting the Pawnee Pride Fitness camp June 3-July 25. The Diabetes Coordinator has been

conducting the Fitness Classes for the female participants.

Outcome: (103) youth signed up for the fitness camp.

Activity 2: Pawnee Pride Fitness camp youth screenings were held on July 23.

Outcome: (103) youth attended the screenings.

Objective 3.2: Increase the rate of participants being educated on diabetes, nutrition, and

participate in physical activity during community outreach events.

Activity 1: In collaboration with SAP/MSPI/TOR, the Diabetes Program provided fitness classes

for the summer camp youth on August 12-16.

Outcome: (36) youth participants attended the camp.

GOAL 4: To assist in preventing and/or reducing the occurrence of complications due to

diabetes among Native Americans in our service area.

Objective 4.1: To increase the rate of complete & documented annual exams that assist in

preventing and/or reducing the occurrence of complications due to diabetes.

Page 45 of 94

Pawnee Nation Diabetes Program

Quarterly Report to the Pawnee Business Council

3rd Quarter –2019

Activity 1: The annual exams are for the clients benefit to maintain control of diabetes and

minimize the complications. Once all exams including downloads of glucometers, clients are

eligible for the demonstrated need of Nike shoes.

Outcome: (10) clients completed annual exams within the quarter. (Dental, Eye, Nutrition, Foot,

A1C lab, meter downloads). It’s proven a demonstrated need for clients to obtain Nike N7 shoes

to diabetes clients who have completed all annual exams. This shall reduce the complications

diabetes which can occur over time.

Objective 4.2: Secondary Prevention: Program assists with testing supplies and non-formulary

medications.

Activity 1: Clients were given glucometers to monitor their blood sugars at home. This tool helps

the client to keep a close watch on the sugar levels and gain better control of

hypo/hyperglycemic episodes. Glucerna shakes will be monitored closely in the upcoming

months.

Outcome: (78) clients were issued testing supplies, (13) prescriptions were filled for nonformulary medications (Glucerna health shakes), (5) clients received eyewear assistance, (2)

glucometers, and (5) received diabetic socks.

Objective 4.3: To increase the rate of participation during educational outreach clinics.

Activity 1: The Diabetes Program provided a free foot exam clinic on. Diabetes materials were

handed out along with foot care products and brochures for home care.

Outcome: Foot exams were not provided this quarter.

III.

Travel, Training, Meetings

July:

1-DHCS Coordinator’s meeting

3-Pawnee Nation Health Fair meeting

11-Summer Camp meeting

16-SDPI Webinar-Best Practice and Target groups

18-Summer Camp meeting

18-Princess Committee meeting

29-Pawnee County Healthy Coalition meeting

31-Pawnee Nation Staff meeting

August:

5-DHCS Coordinator’s meeting

5-9-Assistant attended the Diabetes Conference in Indian Country

19- Pawnee County Healthy Coalition meeting

26-IHS Audit and Nutrition educator meeting

31-Pawnee Nation Staff meeting

Page 46 of 94

Pawnee Nation Diabetes Program

Quarterly Report to the Pawnee Business Council

3rd Quarter –2019

September:

9-DHCS Coordinator’s meeting

10-Eagle Adventure meeting

12-Eagle Adventure meeting

16-Pawnee County Healthy Coalition meeting

25-SPDI Area Coordinator’s meeting

30-Pawnee Nation Staff meeting

IV.

Financial Reporting

The PNDP continues to monitor spending and strives to maintain the level of usage of funding for

current specifications of providing specialized services to the Native American Community. We

have not been impacted with the government shutdown. Our funds were already appropriated. It

has, however, impacted our upper management with the SDPI regional and national level.

Future Plans:

 Foot Exams-Oct 10

 Breast Cancer walk-Oct 17

 6 Nations Domestic Violence walk-Oct 19

 Red Ribbon walk-Oct 23

 Fall Festival-Oct 26

 Diabetes Awareness Month Poker walk/run

 Diabetes Awareness Month Employees luncheon

Page 47 of 94

Food Distribution Program

Quarterly Report to the Pawnee Business Council

3rd Quarter - 2019

Program/Office/Project Name: Food Distribution Program

The Food Distribution Program on Indian Reservations (FDPIR) is a Federal

Program that provides USDA foods to low-income households and to Native

American families residing in designated areas near reservations and in the

State of Oklahoma. The program serves as an alternative to the Supplemental

Nutrition Assistance Program (SNAP, formerly known as the Food Stamp

Program).

II.

Executive Summary:

During this quarter, the program received a change in the Instant Nonfat Dry

Milk. It has gone from a 25.6 oz. bag to a 12.8 oz. bag, but still is the same

brand. Households now receive (2) smaller bags which is equivalent to (1) unit.

The smaller bags are more convenient.

The program received new (3) items to the food package. The first (2) items,

dried cranberries and whole unsweetened frozen strawberries, were received on

the August food shipment truck. The cranberries came 300/1.16 oz units per

case. They were then counted and bagged as (10) to make them (30) units per

case. The program’s fair share was (8) cases and we will be receiving (8) more

cases in November. The Food and Nutrition Service (FNS) purchased the

strawberries through the trade mitigation. They come 12/2.5 lb. units per case.

The strawberries do not count towards a participant’s fruit because it is over and

‘above the food package. The program’s fair share was (18) cases and we will be

receiving 18 more cases for November. The third product, frozen pulled pork, was

received on the September food shipment truck. This comes as 20/2 lb. units

per case. This item is also a fair share and we received (11) cases.

During this quarter, the program received extra funding from USDA to repair our

walk-in cooler and walk-in freezer. These units have not worked for almost a

year. The walk-in cooler is used for our produce and the walk-in freezer is used

for the frozen meat or any of our frozen food items. The walk-in cooler was

$4,413.00 and the walk-in freezer was $13,092.00 for a total of $17,505.00.

The equipment has a manufacture full one-year parts warranty.

The Food Distribution Program no longer has a program van. It was declared a

total loss. The CHR Program has been letting our program use their van to make

our home deliveries.

Page 48 of 94

Food Distribution Program

Quarterly Report to the Pawnee Business Council

3rd Quarter - 2019

III.

Quarterly Goals and Objectives

Our main goal this quarter was to continue to increase the number of

participants on the program. This will always be an ongoing process for the

program. The average number of participants during this quarter was 194,

which was a little higher than the last quarter, which was 178. For July, we had

191 participants (92 households); for August, there were 193 participants (95

households); and in September, there were 199 participants (102 households).

The number of households that were new certifications/re-certifications for the

quarter was: July-23 households; August-20 households; and September-15

households. The number of households that did not recertify this quarter was:

July-13 households; August-10 households; and September-9 households.

The program staff continues to provide courtesy calls to our households to

remind them that they need to pick up their food. These calls are made at least

one week before the end of the month and there are times the calls are made up

to the last day of the month. The participants are told when the last day to pick

up their food, but we will have some who will come by the office on the last day

when we are closed.

The program continues to provide home deliveries to our elderly households,

households that are disabled, or for those households that have no

transportation. Participants call in their order and we deliver their order to them

after 4:00 that day. In July, there were a total of 8 households, in which 6

households were elders and 2 households were disabled. In August there were 9

households, in which 7 households were elders, 1 household was disabled, and 1

household had no transportation. In September, there were a total of 9

households, in which 7 households were elders and 2 households were disabled.

The Pawnee Nation Food Distribution Program Has Met/Continually in Progress

their goals and objectives for this quarter.

FDP participated in the Pawnee Nation Health Fair on July 3 where there were

(361) participants. The program handed out some nutritional information and

program pens. We did give out samples of our fruit (red or green grapes), nut

mix, and cheese aka a “grape kabob”.

IV.

Meetings and Tribal/DHCS Events

During this quarter, the following meetings were attended by the program: PN

Staff Meetings, Division Directors Meetings, and FNS-ITO Listening Session. Staff

participated in the following events: PN Health Fair and Hawk Chief Run.

Page 49 of 94

Food Distribution Program

Quarterly Report to the Pawnee Business Council

3rd Quarter - 2019

Travel and Training

August 27 & 28-Domestic Violence in the Workplace.

The FNS-Listening Session Meeting was at the Osage Nation Casino Hotel on

September 24, 2019. There were 9 ITOs (Indian Tribal Organizations) or Food

Distribution Programs who attended. Those attending from USDA were: Bill

Ludwig, Regional Administrator, Eddie Longoria, Regional Division Director, and

James Abraham, Community Branch Chief.

Mr. Ludwig talked about the realignment with adding (7) programs from Arizona

and (1) from Utah to the Southwest Region; this will be effective October 1. The

reason this was done was to implement for customer service. Our region

(Southwest) is now the largest region with two of the biggest tribes: Cherokee

Nation and Navajo Nation. He said that there were (3) priorities that USDA FNS

will be having: #1-Customer Service; #2-Program Integrity, and #3-Self

Sufficiency.

Mr. Ludwig would like USDA to have more face time with ITOs, this tying in with

the Director’s meetings. The budgets go through Chris Hennelly, Senior Program

Specialist, but for all other information, this will go through our point of contact.

He wants to see his staff doing more program outreach and program visits will

be unofficial until the ME (Management Evaluation) which is official. For

problems or anything, to call James, he wants to hear what works and doesn’t

work.

There were some items brought up from ITOs including shelled eggs and fresh

produce. Shelled eggs have been a pilot project for many years, and we are still

on it. There were some programs present that are now receiving shelled eggs

and they said that it is really going well. Some programs, including us, are having

problems with their produce vendor. The produce that is being delivered has not

been of good quality. We are now being sent some produce items in bulk, which

we are now having to sack ourselves. This take more time and now we must buy

more bags to sack them. Also, in our region, that USDA needs to be more

involved in NAFDPIR. This being with the breakout sessions, that some of the

USDA staff were to do, but were not able to come to the conference, so they had

to come up with someone else to do them. I really enjoyed the FNS- Listening

Session and meeting with the USDA staff. I am looking forward to attending

more of these Listening Sessions in the future.

VI.

Financial Reporting

The program continues to receive monthly expenditure reports from the Finance

Page 50 of 94

Food Distribution Program

Quarterly Report to the Pawnee Business Council

3rd Quarter - 2019

Division. These reports let us know what has been spent and how much is left in

the program’s budgets.

This was the fourth quarter for our FY 2019 funding. During this quarter, the

program received an additional $17,505.00 for the repairs of the two electrical

units (walk-in cooler and walk-on freezer). The match was waived, due to the

timing of the fiscal year. With the additional funds, the total administrative

funds for FY 2019 was $302,117.00. Of this amount, the federal share was

$230,964.00 and the Tribal Match was $71,153.00.

VII.

Future Plans

8th Annual 6 Nation’s Domestic Violence Awareness Walk-October 19.

The Program Coordinator to attend the Annual Director’s Meeting on November

5-6 at the Chickasaw Nation-Oklahoma City Community Center.

FDP is hoping our Holiday Pit Ham will be available to our participants in the late

fall, so we can give them out for the holidays.

Page 51 of 94

Indian Child Welfare (ICW) Program

Quarterly Report to the Pawnee Business Council

3rd Quarter-2019

ICW Program

The purpose of the Indian Child Welfare Program is to prevent the break-up of

Indian families by providing and making referrals for services to American

Indians of the Pawnee descent, which include but are not limited to

comprehensive counseling and training programs that focus on prevention and

crisis intervention.

II.

Executive Summary

During the 3rd Quarter, the ICW Coordinator maintained a caseload of (9) state

cases (5 are out of state cases), (14) Pawnee Nation Tribal Cases, (1) Pawnee

Nation Tribal Custody Case, and (2) Pawnee Nation Tribal Foster Homes. There is

a total of (39) Pawnee children involved in state and tribal cases. The ICW

Coordinator completed all visits as required in state and tribal cases. The ICW

Coordinator attended all court hearings on state and tribal cases and attended

the out of state hearings by telephone. The ICW Coordinator completed (14)

home visits to children and families and was involved in (1) Oklahoma

Department of Human Services Investigation. The ICW Assistant completed (1)

home visit. The ICW Coordinator attended (4) state court hearings, (9) Pawnee

Nation Tribal Court hearings, and (7) hearings by telephone in out of state cases.

The ICW Assistant attended (2) Pawnee Nation Tribal Court hearings. The ICW

Coordinator attended an OKDHS Adoptive Criteria Staffing at Payne County DHS

and (3) Family Support Team Meetings by with the Missouri Children’s Division.

The ICW Assistant completed (5) supervised visits between parents and children

during this quarter at the ICW office.

The ICW Coordinator had (1) Adoption completed out of a Guardianship with a

grandparent out of Pawnee Nation Tribal Court. The ICW Coordinator completed

the Adoption Home study and all required background information in order for

the adoption to occur.

The ICW Program manages both state and tribal custody cases while also

overseeing the OKDHS Promoting Safe and Stable Families tribal project, Child

Welfare Services and Federal Promoting Safe and Stable Families. The ICW

Coordinator develops case plans for those participating in these programs while

also completing home visits. The ICW Program assisted several Pawnee families

and children with diapers, clothing, car seats and wipes during this quarter.

These are items that the ICW Program is beginning to have available in our office

for families involved in our program and with an open case.

Page 52 of 94

Indian Child Welfare (ICW) Program

Quarterly Report to the Pawnee Business Council

3rd Quarter-2019

The ICW Coordinator continues to be involved in state cases involved with OKDHS

to ensure that the Indian Child Welfare Act is followed. The ICW Coordinator is

involved in case planning and family team meetings.

The ICW Coordinator continues to be the Secretary for the Pawnee Service Area

Child Protection Team. There was no CPT meeting held in July and the ICW

Coordinator was unable to attend in August due to attending court. The ICW

Assistant attended the CPT meeting held on September 18 in Ponca City. The

CPT along with the Oklahoma Indian Child Welfare Association grant hosted a

Judge’s Meeting on September 24 at Seven Clans Casino. The meeting was held

to build a collaboration with state court Judges regarding ICWA and building the

relationship between the state and the tribes. There was one judge present, Kay

County District Judge Brock.

The ICW Program continues to work closely with state and tribal entities on

cases and referrals for services. The ICW Coordinator meets regularly with the

OKDHS Tribal Fields Liaison, Carmin Tecumseh Williams and has regular contact

with the CWS Tribal Coordinator for DHS. While the ICW Program receives many

requests for membership eligibility with families and children working with

OKDHS and out of state child protection agencies, there often is a breakdown in

communication once we verify the eligibility. This continues to be a concern as to

the follow up and action taken by OKDHS with the family. This concern continues

to be voiced by the ICW Coordinator to the OKDHS Field Liaison and Tribal State

Coordinator.

The Pawnee Nation ICW Program continues to process and verify enrollment

eligibility for children as received by state agencies. There were (29) member

requests for eligibility processed during this quarter. The ICW Assistant

continues to process these requests and sends the eligibility letters and

verification to state agencies.

GOAL 1: Family Preservation: Pawnee Indian children will live in an environment

that is safe, nurturing, and culturally relevant with their own family.

OUTCOME: There were no Pawnee children removed during this quarter. There

was (1) Pawnee Nation Tribal case closed during this quarter. The ICW

Coordinator continues to monitor all state cases and manages all tribal cases

including case management services and preparing court reports for Pawnee

Nation Tribal Court.

GOAL 2: Reunification: When Pawnee Indian children are placed outside of their

home due to abuse or neglect, the ICW Program will utilize the ICWA along with

Page 53 of 94

Indian Child Welfare (ICW) Program

Quarterly Report to the Pawnee Business Council

3rd Quarter-2019

providing case management services to help support the Indian parent(s) with

reunification of the Indian family.

OUTCOME: Pawnee Nation ICW continues to provide case management services

to Pawnee Nation children and families when they have been removed from the

home or prior to removal to ensure the children’s safety while also preserving the

family unit. The Pawnee Nation ICW Coordinator has worked closely with the

families on the newly opened cases including being present at all court hearings,

completing home visits and attending child safety and transfer meetings at

OKDHS. The ICW Coordinator ensures that ICWA is followed in state cases. The

ICW Coordinator is also filing a Motion to Intervene on behalf of Pawnee Nation

on all state custody cases.

GOAL 3: Foster Care: When Pawnee Indian children are placed outside of their

home due to abuse or neglect, the Pawnee Nation ICW program will utilize a

tribally approved Foster home that is safe, nurturing, clean, and supports cultural

awareness.

OUTCOME: The Pawnee Nation ICW Program works closely with OKDHS to

ensure that any Pawnee child that is removed from their home is placed in a

tribally approved home that is ICWA compliant. The ICW Program currently has

(2) Pawnee Nation Tribal Foster Homes.

GOAL 4: Permanency: When all reasonable efforts have been exhausted to

reunify Pawnee Indian children with their parents or other family members, the

ICW Program will utilize a tribally approved permanent home that is nurturing,

safe, and supports cultural awareness.

OUTCOME: The Pawnee Nation ICW Program continues to make efforts to ensure

that Pawnee Indian children are placed in ICWA compliant homes.

III.

Travel and Training

The ICW Coordinator attended the National Crimes Against Children Conference

in Dallas, Texas on August 12-15.

The ICW Coordinator and ICW Assistant attended the Domestic Violence in the

Workplace training on August 28.

IV.

Meetings and DHCS/Tribal Events

July:

DHCS Coordinator’s Meeting

Meeting with Tribal State Coordinator

Family Support Team Meeting

Pawnee Nation Health Fair

Page 54 of 94

Indian Child Welfare (ICW) Program

Quarterly Report to the Pawnee Business Council

3rd Quarter-2019

Hawkchief Run/Walk

Pawnee Nation Staff Meeting

August:

DHCS Coordinator’s Meeting

Family Support Team Meeting

Adoptive Criteria Staffing (OKDHS)

Pawnee Nation Staff Meeting

September:

DHCS Coordinator’s Meeting

CPT-Standing Bear Museum-Ponca City

CPT hosts Judge’s Luncheon-Ponca City

Pawnee Nation Staff Meeting

Financial Reporting

The ICW Program operated under the FY 2018/2019 funds during the 3rd

quarter. The program also operates the Title IV-B PSSF and CWS funding for

Child Welfare Programs and the OKDHS Tribal Project. The Title IV-B PSSF pays

for 5% of ICW Coordinator position with BIA paying 95%. The Pawnee Nation ICW

Program is able to provide financial assistance to families only through the

Federal Promoting Safe and Stable Families Program, Subparts 1 and 2 and the

OKDHS Promoting Safe and Stable Families Program.

OUTCOME: ICW provided direct assistance to (19) children and families during

this quarter through the above-mentioned programs.

Future Plans

6 Nations DV Event-Oct 19

Halloween Carnival-Oct 24

Fall Festival-Oct 26

Page 55 of 94

Ti-Hirasa Domestic Violence Program

Quarterly Report to the Pawnee Business Council

3rd Quarter - 2019

I. Program/Office/Project Name:

Ti-Hirasa Domestic Violence Program includes the Domestic Violence Prevention

Initiative (DVPI) and Family Violence Prevention/Domestic Violence Shelter and

Supportive Services (FVPSA). It is a confidential support service to victims of

domestic violence, dating violence, sexual assault, stalking, and human trafficking.

We serve all of Pawnee County regardless of age, economic status or race. We

prioritize Native American women and members of the Nation. Our mission is to

provide prevention and awareness and increase victim safety and offender

accountability.

The program provides services including domestic and sexual violence prevention,

advocacy, crisis intervention, education, and coordinated community response to

victims and their families of domestic and sexual violence while incorporating

Pawnee culture and traditional practices. Staff increase family as well as

community involvement by providing opportunities to participate in trainings as well

as culturally relevant activities. The program also promotes outreach and increases

awareness by providing victim advocacy, legal assistance, emergency victim

assistance, intervention, cultural healing, safety planning, transportation to shelter

or relevant appointments, court advocacy, women’s group, anonymous phone or text

consultation, case coordination, policy development, community response teams,

sexual assault examiner programs, and community and school education programs.

Our three main areas of focus are criminal justice intervention, victim services and

prevention.

II. Executive Summary:

Our main focus this quarter was to provide effective and efficient services to our

participants while training program staff.

This quarter, we provided crisis intervention for new and established clients. Our

program provided services to (4) additional clients. New clients this quarter were (3)

female and (1) male, (0) were Caucasian, (4) were Native American, and (0)

unknown. All clients were served in some capacity. We also continued to work with

and provide services to (5) previously established clients.

III.

Quarterly Goals and Objectives

The Ti-Hirasa Domestic Violence Program has three main goals for the DOJ grant.

Our first goal is to prevent incidents of domestic or dating violence, sexual assault or

stalking. This goal is being met by providing prevention services to Indian women in

a variety of activities centered on healing and character development. We met this

goal by setting up domestic violence booths to raise awareness, attending and

presenting at events, and providing domestic violence and sexual assault support

Page 56 of 94

Ti-Hirasa Domestic Violence Program

Quarterly Report to the Pawnee Business Council

3rd Quarter - 2019

group to clients. We have distributed brochures around Pawnee Nation and Pawnee

County. We have (3) billboards; (1) in Pawnee and (2) in Cleveland that continue to

refer people to the National Domestic Violence Hotline.

Our second goal is to increase victim safety and offender accountability. This goal

was met by advocating for Native as well as by providing victim services and

education

The third goal is to provide shelter, supportive services, and access to communitybased services for victims. We meet this goal by providing safety, resources, and

services to victims to allow participants to become self-sufficient and live a violence

free life. This goal is met by maintaining the 24- hour culturally sensitive crisis

hotline, providing legal services, providing emergency victim assistance, offering life

skills classes, and providing supportive services that help the client meet their goal

plan. Below is a list of the services provided for our clients this quarter:

VICTIM SERVICES PROVIDED

Partially Served

Served

Not Served

Civil Legal Advocacy/Court Accompaniment

Counseling

Criminal Justice/Court Accompaniment

Crisis Intervention

Employment Counseling

Financial Counseling

Hospital/Clinic/Medical Response

Material Assistance

Survivor Advocacy

Protection Orders

Protective Order Requested-Not Received

Transported

Shelter Services

Legal Aide (Protective Order, Divorce, Custody)

Emergency Victim Assistance

Grocery Assistance

Rental Assistance

Utility Assistance

Emergency Child Care Assistance

Children Served

Page 57 of 94

(1)

(8)

(0)

(6)

(4)

(0)

(3)

(2)

(5)

(0)

(3)

(9)

(0)

(8)

(0)

(1)

(2)

(3)

(2)

(1)

(9)

Ti-Hirasa Domestic Violence Program

Quarterly Report to the Pawnee Business Council

3rd Quarter - 2019

Hotline Calls

(3)

DV Class

(0)

Medication Delivery

(0)

**All clients receive educational and resource materials from the program.

III. Meetings

Jul 1-DHSC Coordinators Meeting

Jul 1-VAW Staff Meeting

Jul 11-DVPI Conference Call

Jul 26 – Meeting with 6 Nation’s team members and our TA representatives from

Mending the Sacred Hoop @ Otoe-Missouria Tribe

Jul 31-PN Staff Meeting

Aug 5-DHCS Coordinators Meeting

Aug 6-VAW Staff Meeting

Aug 8-DVPI Conference Call

Aug 30-PN Staff Meeting

Sept 6-6 Nation’s Planning meeting for 8th Annual DVAM Walk

Sept 9-DHCS Coordinators Meeting

Sept 10-VAW Staff Meeting

Sept 12-DVPI Conference Call

Sept 19-6 Nation’s Planning meeting for 8th Annual DVAM Walk

Sept 30-PN Staff Meeting

IV. Events

Jul 3- Pawnee Nation Health Fair

Jul 25-Indian Electric Spotlight on Business Program Booth

Aug 15-Teen Dating Violence Presentation – Pawnee Nation Youth Summer Camp

Aug 24-Back to School Bash

Aug 27-28-Domestic Violence in the Workplace Training for PN Employees;

facilitated by NAAV

Sept 21-Glencoe Founder’s Day Program Booth

V. Travel and Training

Jul 15-17-2019 Indian County Conference (Prevention Specialist)

Jul 23-Webinar “War in the Womb, Intimate Partner Violence & Associated Risk

for Pregnant Mother” (Prevention Specialist)

Jul 30-Webinar “Job Training for Survivors of Trafficking” (Advocate)

Aug 7-8-Strangulation Response Training (Coordinator, Prevention Specialist, &

Advocate)

Aug 12-16-FVPSA Grantee Conference (Coordinator & Prevention Specialist)

Page 58 of 94

Ti-Hirasa Domestic Violence Program

Quarterly Report to the Pawnee Business Council

3rd Quarter - 2019

Sept 5-Address Confidentiality Program and VINE training (Advocate & Prevention

Specialist)

Sept 10-Safe Town Domestic Violence Awareness Training (Advocate, Prevention

Specialist & PN Safestar)

Sept 11-12-Partners for Change Conference (Advocate, Prevention Specialist & PN

Safestar)

September 24-Sexual Assault Advocacy Training (Advocate)

September 25-27-OVW Tribal Governments Program Summit (Coordinator &

Advocate)

VI.

Financial Reporting

We have not had any problems with availability of funds from our funding source.

The Ti-Hirasa Domestic Violence Program financial status is reflected in special

reports prepared by Pawnee Nation Finance Department and Grants & Contracts

Office.

VI. Future Plans

1) October is DV Awareness Month

a. Oct 1-NAAV Day of Unity

b. Oct 3-Chu Rahikuts Support Group Meeting

c. Oct 4-Wear Purple Day

d. Oct 19-PN is hosting 6 Nations 8th Annual DVAM Walk

2) Employee Fun Day-Oct 14

3) Inter-Tribal Fun Day-Oct 18

4) Fall Festival-October 26

5) Revamping Coordinated Community Response Team

6) Outreach/education/prevention activities including restarting support group

Page 59 of 94

Pawnee Nation Substance Abuse Program/

Methamphetamine and Suicide Prevention Initiative/

Tribal Opioid Response

Quarterly Report to the Pawnee Business Council

3rd Quarterly-2019

Program/Office/Project Name: Pawnee Nation Substance Abuse Program

(SAP)/Methamphetamine and Suicide Prevention Initiative (MSPI)/Tribal Opioid

Response (TOR)

SAP’s Scope of Work is to provide a community- based prevention service which

includes the identification of persons at risk for developing problems related to

the use/abuse which will offer a variety of services and use a range of prevention

and treatment approaches. Services provided to individuals and/or groups

include referral to primary residential programs that emphasize improved selfimage, value, and attitude clarification, decision making, and recognition of the

physical and emotional effects of alcohol and substance abuse and constructive

processes for dealing with stress.

MSPI’s scope of work is to service Native American youth (8 -24 years of age)

and family members who reside in the Pawnee Nation service area, providing

prevention and intervention for methamphetamine and suicide ideation through

cultural and health activities.

The TOR grant adds an additional approach to our focused prevention outreach

to reduce potential opioid misuse/abuse in our community through cultural and

health activities.

II.

Executive Summary:

This quarter was focused on clientele as far as individual sessions and transports

to and from detox and in-patient treatment, probation officers, court

appearances and lawyer appointments, and prevention activities with clients and

the community.

III.

Quarterly Goals and Objectives:

SAP Goal: To reduce and/or eliminate the effects of substance abuse problems

among our tribal members as well as our community.

Objective 1: To raise awareness in the community regarding substance

use/abuse and provide resources to the community and program clients.

Activity 1: SAP holds regular group meetings every Wednesday at 7:00 p.m. at

the SAP office.

Outcome 1: Over the past three months, (99) people attended meetings.

Activity 2: The program staff transported clients to different facilities for inpatient

treatment, detox, and/or suicide ideation. These clients that were transported

Page 60 of 94

Pawnee Nation Substance Abuse Program/

Methamphetamine and Suicide Prevention Initiative/

Tribal Opioid Response

Quarterly Report to the Pawnee Business Council

3rd Quarterly-2019

either entered extended inpatient treatment or follow up care for outpatient with

IHS Behavioral Health and or Pawnee Nation SAP.

Outcome 2: This quarter, (12) clients were transported-(5) to court and attorney

appointments, (4) were transported with suicidal ideation, and (2) to inpatient

treatment. Twenty-nine (29) clients were seen for individual counseling.

Activity 3: SAP maintains the Fitness Center, which meets the wellness

component of the program.

Outcome 3: This quarter, (445) people utilized the Fitness Center.

Activity 4: SAP/MSPI/TOR held the annual Prevention Walk on July 3. This is the

kickoff for all the Homecoming activities before and during the Pawnee Indian

Veterans Homecoming Powwow.

Outcome 4: Approximately (425) participated in the walk.

Activity 5: On July 3, SAP/MSPI had youth activities during the health fair.

Drawings for incentives were held for youth participants. TOR set up a booth

during these events and distributed program information and promotional items

to (128) people (*cumulative)

Outcome 5: Approximately (29) youth participated in the youth activities.

Activity 6: During Prevention Days, the annual Horseshoe Tournament was held

on July 6.

Outcome 6: There were (13) teams that entered and approximately (56) in

attendance. We had 1st, 2nd, and 3rd places; winners received a trophy, t-shirt, and

prize money. TOR distributed promotional items and program information to

(128) people (*cumulative)

Activity 7: During Prevention Days, the annual Sober 49 Contest was held on July

Outcome 7: There were (3) teams that competed and approximately (230)

spectators. We had 1st, 2nd, and 3rd places; winning teams received a trophy and

prize money. TOR distributed promotional items and program information to

(128) people (*cumulative)

Activity 8: SAP/MSPI/TOR and Division of Education and Youth Services

collaborated with DHCS Programs, to host the annual Summer Camp for Pawnee

youth ages (6-18) during August 12-16.

Outcome 8: The daily average of (36) Pawnee youth participated.

Activity 9: In recognition of Suicide Awareness Week in September, SAP/MSPI/

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Pawnee Nation Substance Abuse Program/

Methamphetamine and Suicide Prevention Initiative/

Tribal Opioid Response

Quarterly Report to the Pawnee Business Council

3rd Quarterly-2019

TOR sponsored guest speaker, Dr. Laymon Hicks, to speak with the Elementary

School, Middle School and High School Students about positive self-worth and

Suicide awareness. Suicide prevention signs were also displayed in front of the

Pawnee Middle and High School.

Outcome 9: (654) were in attendance which included students, teachers and

Pawnee staff members.

Activity 10 MSPI/SAP/TOR participated in Homecoming Parade on September

27 and handed out flyers to community members with information about the

TOR Town Hall Panel meeting.

Outcome 10: (100) flyers were handed out to community members.

Activity 11: TOR held an Opioid Town Hall meeting on September 30. There was

a panel which included (3) guest speakers who explained the current opioid

epidemic and how it effects the population of Pawnee.

Outcome 11: (19) community members, (3) guest speakers and (5)

SAP/MSPI/TOR staff members attended this meeting.

Activity 12: SAP/MSPI in collaboration with the CHR/HE and Diabetes Programs,

shall be known as the Wellness Program Committee, provides Zumba, RIPPED,

yoga, and Kickboxing/Bootcamp.

Outcome 12: The total fitness class participants was (92) which includes (24)

Zumba, (19) RIPPED, (37) Yoga, and (12) Kickboxing/Bootcamp.

IV.

Meetings and Tribal/DHCS Events:

July:

1- DHCS coordinators meeting

1- SAP/MSPI/TOR staff meeting

11- Summer Camp meeting

18- MSPI conference call

18- Summer Camp meeting

22-TOR (SAMHSA) conference call

22-Childcare Kitchen Renovations meeting

24- Behavioral Treatment Center meeting

29- Pawnee Healthy Coalition meeting

31- Pawnee Nation Staff meeting

August:

5- SAP/MSPI/TOR staff meeting

15-MSPI conference call

19- Pawnee Healthy Coalition meeting

Page 62 of 94

Pawnee Nation Substance Abuse Program/

Methamphetamine and Suicide Prevention Initiative/

Tribal Opioid Response

Quarterly Report to the Pawnee Business Council

3rd Quarterly-2019

21-Behavioral Treatment Center meeting

22- TOR meeting with Title VI Program

September:

5-TOR Report Meeting

9- DHCS coordinators meeting

10- SAP/MSPI/TOR staff meeting

12- MSPI On-Site conference call

19-Community Engagement Meeting

30- Pawnee Nation staff meeting

V. Travel and Training

July 27-Webinars on Elder Abuse

August 1-Opioid Replacement in the Treatment of Opioid Disorder.

August 26-30-National Prevention Network Conference (Coordinator & Opioid

Prevention Specialist)

August 27-28-Domestic Violence in the Workplace training

September 12-13- MAT Waiver Training (Coordinator & Opioid Prevention Specialist)

September 24-26- Heartland Prevention and Recovery Conference (MSPI Prevention

Specialists)

VI. Financial Reporting:

The Pawnee Nation SAP/MSPI/TOR Program financial status is reflected in special

reports prepared by Pawnee Nation Finance Department and Grants & Contracts

Office. The Pawnee Nation Fitness Center is now a sub account within the SAP

Program Budget. TOR received a one-time supplemental funding of $41,615.

Donations were requested by and made to Pawnee Bill Memorial Rodeo for the

Kids Rodeo.

VII.

Future Plans:

ODAPCA Conference-Oct 2-4

Employee Fun Day-Oct 14

Breast Cancer Awareness Walk-Oct 17

Halloween Middle School Dance-Oct 18

6 Nation Domestic Violence Walk-Oct 19

Red Ribbon Week-Oct 23-31; walk-Oct 23

Fall Festival-Oct 26

Diabetes Awareness Month-November

Native American Heritage Walk

Page 63 of 94

Title VI Program

Quarterly Report to the Pawnee Business Council

3rd Quarter-2019

Title VI Program Elderly Meals

Title VI Elderly Meals Program receives three federal grants (Part-A Senior

Nutritional Meals/Supportive Services, Part-C Caregiver Outreach Program (Support

Services to homebound and caregivers), and the Nutrition Services Incentive

Program) to promote the delivery of supportive and nutritional services for Native

American Elders. The Administration on Aging Title VI primary purposes of

Nutrition services are:

• To reduce hunger and food insecurity;

• To promote socialization of older individuals; and

nutrition and other disease prevention and health promotion services to delay the

onset of adverse health conditions resulting from poor nutritional health or sedentary

behavior.

II.

Executive Summary:

Title VI Staff has tried to increase more help through volunteers but would like to

have another worker or two if possible. Our Division Director agreed to check with

WIA and TERO for help. Since the flood, the Cook has been out each Friday to deal

with home repair and remodeling issues; however, the Cook is usually close to having

hours completed by Friday anyway as the cook comes in on Sunday to do food prep.

Our staff strives to serve the elders the best way we can and am pleased by the help

that the new Advisory board gives daily. It is my hope as the Coordinator that we do

not burn out our staff as there are many signs of burn out. This was not easy to write

because we always say, “we got this!” and yet we just know more can be done with

more dedicated staff.

Transportation: Title VI van was not fully functioning because the glider on one door

glider part wore out. We have tried to remedy the situation with two local GSA

vendors. To be on the safe side we have not transported elders out of town. We have

arranged carpools otherwise with other elders.

Volunteers: We gained (2) new volunteers at the Elder Center who pulled weeds from

the Elder Garden and made popcorn for the Advisory Board’s drive to seek donations.

Volunteers worked during the lunch serving Elders. We also had a couple from

Norman volunteer to cut lawns at Yellow Horse Drive and east of town at a

gentleman’s home. We had TERO workers cut lawns, clear out fire hazard brush, and

cut firewood at the Elder homes and property … they received a volunteer lunch.

Board Update: Pawnee Elders Advisory Board By-laws were passed and signed under

the new Advisory Board-President Blade McLendon, Vice President Dorothy Roberts,

Treasurer Ann Collins, and Secretary Kathy Wichita. This quarter the DHCS Director

attended the monthly meetings along with the Coordinator.

Page 64 of 94

Title VI Program

Quarterly Report to the Pawnee Business Council

3rd Quarter-2019

III.

Quarterly Goals and Objectives

To reduce hunger and food insecurity: A total of 1,827 (1,744 last quarter) meals

congregate meals served for this quarter.

Month

Elder Center

I.H.S.

Total

July

485

160

645

August

447

151

598

September

449

135

584

*The Title VI Senior Program projected to provide up to (52) home-delivered meals per day as noted in the

proposal which is (16) days per month, and (12) months per year to eligible participants age sixty (60) and

older or married to an elder spouse. This is equivalent to ten thousand (10,000) home delivered meals

served per year.

A total of 1,657 (1,588 last quarter) homebound meals served this quarter.

Month

Homebound

July

517

August

591

September

549

*The total third quarter meals served for congregate and homebound meals combined is 3,484 compared to

3,332 second quarter 2019 and 2,946 first quarter 2019’s meals and 2,850 in fourth quarter 2018.

In addition to meals prepared by the Elder Center, staff arranged for Elders to go the Food

Bank twice a month with other Elders “Helping Hands” and staff taking others without

transportation.

To promote socialization of older individuals: Our Fridays free of making meals and have

scheduled caregiver support groups sessions, games, and shopping trips for the Elders.

Overall Conclusions (based on annual report request for stats):

Volunteers (plus 3 TERO)

Unduplicated number (Congregate)

Unduplicated number (Homebound)

Unduplicated number (receiving services)

Nutritional Education

Nutritional Counseling

Unduplicated # receiving Support Services

Information Referral

Outreach (meds, errands, remind appointments)

Case Management

Transportation

Legal Assistance

Page 65 of 94

185

650

Title VI Program

Quarterly Report to the Pawnee Business Council

3rd Quarter-2019

Homemaker Service

Home Health Aid Service

Chores

Visiting*

*All homebound are visited daily by Van Driver when meals are delivered. (7 were

detailed health checks by driver and 7 were by I.H.S. referral).

Telephoning

Family Support

Ombudsman Services

Health Promotion & Wellness

Caregiving support info about available services

Assistance in gaining access to available services

Individual Counseling

Support Groups (Care Giving, Elders Raising Children)

Caregiving Training

Lending Closet

Other (Shopping, Food Bank)

Respite

To promote health and well-being by assisting older individuals to gain access to

nutrition and other disease prevention and health promotion services to delay the

onset of adverse health conditions resulting from poor nutritional health or sedentary

behavior.

All Homebound intakes are conducted by Pawnee Indian Health Center-Public Health

Nurses and turned into the Elder Center (Partnership Background): In 2011, the Public

Health Nursing Department established a partnership with the Pawnee Nation Title VI

Program and with each year the relationship has become more efficient in addressing

homebound needs. The purpose of the tribal program is to provide nutritious meals to

the elderly (age 60 and older or married to an elder age spouse) who meet the

requirements of the Title VI Homebound meals program the PHNs review homebound

meds list and makes dietary recommendations for our cooking staff. To qualify for the

home delivered meals program, individuals must be unable to walk under their own

power, unless recovering from a short-term illness or surgery. They must be disabled

and unable to stand for long periods of time to cook meals and/or clean dishes. The

PHN Department assists with this program to provide the following:

Health and functional assessment

Nutritional assessment

Behavioral Health assessment

Home/environmental/safety evaluation

Case management needs

Page 66 of 94

Title VI Program

Quarterly Report to the Pawnee Business Council

3rd Quarter-2019

The PHNs also assist patients navigate the Pawnee Indian Health Center services

including, establishing care for health services, home health and hospice coordination,

wound care, follow up appointment referrals, appeals, and diabetic follow up

appointments. Additionally, the PHNs provide flu shots and present health

information at the Pawnee Nation Elder Center. Monthly IHS newsletters are posted.

IV.

Meetings and Tribal/DHCS Events

July 1

DHCS Coordinators meeting

July 3

Elders attended Prevention Day Walk, Health Fair, and Princess Hand

game.

July 4-7 Pawnee Indian Veterans Homecoming Powwow … Elders attended

July 18 Heat Advisory notices went to the homebound and tips for coping were

posted.

July 25 Advisory Board Meeting-Pam Cook resigned as President; Vice-President

stepped up to be President.

July 27 (17) Elders visited Pawnee Farmer’s Market on Fridays using $50 gift

cards loaded from Oklahoma Senior Farmer’s Market Nutrition Program

July 31 Pawnee Nation Staff Meeting

Aug 5

DHCS Coordinators Meeting

Aug 13 Food Bank-(10) Elders received deliveries

Aug 18 Elder Chore List posts recruited two families to mow 4 yards.

Aug 22 Advisory Board Meeting Vice – President was named

Aug 27 Food Bank-(11) Elders received deliveries

Aug 29 (4) Elders attended Te Tu Koo Community Engagement at the Resource

Center for public hearing

Sept 9

DHCS Coordinator’s Meeting

Sept 10 Seed Preservation Planning Meeting

Sept 10 (5) Elders attended Pawnee Language Class at the Museum

Sept 10 DHCS Coordinators meeting

Sept 10 Food Bank-(2) riders and (11) elders/homebounds received deliveries

Sept 20 Webinar “AOA: Wisconsin’s Music & Memory Program” providing music

is a way to connect with elders to become alive inside. ACL ADI: SSS grant

available for funding 50 iPods to distribute to caregivers to play and

document results of playing music and how it affects elders.

Sept 24 (12) Elders received Food Bank

Sept 25 Advisory Board Meeting

Sept 30 Pawnee Nation Staff Meeting

Travel and Training

The Coordinator, AmeriCorps Volunteer, and Tribal Planner attended the 4th Annual

Native American Nutrition Conference in Minnesota in Sept 15-18. Numerous Title

Page 67 of 94

Title VI Program

Quarterly Report to the Pawnee Business Council

3rd Quarter-2019

VI Coordinators attended and learned about nutrition and how to prepare traditional

food. Airfare and hotel were provided for the (3) attendees.

VI.

Financial Reporting

The Title VI Program financial status is reflected in special reports prepared by

Pawnee Nation Finance Department and Grants & Contracts Office. 2020 projected

budgets were submitted and approved. The Division Director is working with the

Budget Committee to find additional tribal funding for the program.

VII.

Future Plans

Conclude “Identifying Our Needs: A Survey of Elders VII” for the next Title VI

submission for a three-year grant.

Page 68 of 94

Pawnee Nation Law Enforcement

Quarterly Report to the Pawnee Business Council

3rd Quarter - 2019

Pawnee Nation Police Department.

The Pawnee Nation Police Department provides coverage for the Pawnee Nation

Jurisdictional area with twenty-four (24) hours -seven (7) days a week continual

law and order in providing for the safety and wellbeing not only for our tribal

members but also for the general public. Officers are trained to be on-call for

other officers who may be on leave, this guarantees that we maintain coverage

for all calls. Officers continue to provide routinely daytime and nighttime patrols

of rural tribal member residences which also includes a few residences within

the city of Pawnee that are held in trust status. Patrol areas includes the

jurisdictional boundaries of Pawnee, Payne and Kay Counties. This also includes

the Pawnee Nation land located south of the Chilocco facility. Law Enforcement

staff includes: Chief of Police David Kanuho, Assistant Chief of Police Harold

(Gene) Howell, Police Officer Donna Hogan, Police Officer Brandon (B.J.) Novotny,

Officer Michael (Cory) Jimboy and Administration Assistant/Dispatcher Courtney

Turner.

II.

Executive Summary:

During this three-month period, officers traveled a total of 20,947 miles during

their routine patrols. Officers recorded 2,390 on-duty hours for this quarter.

Patrols are made daily and nightly of the North, West and South Indian

cemeteries. The department also continues to receive motorists assists calls

which include jumping dead batteries or offering rides for stranded motorist.

During the month of July, all Officers assisted with patrolling the 74th Pawnee

Indian Veterans Powwow. This year’s powwow was enjoyed by all in attendance

with only very few incidents reported. Our officers assisted with traffic control for

the Tribal Health Fair held at the Wellness center and provided an escort for the

Veterans Memorial Wall from Perry to Pawnee and assisted with escorting the

Annual Hawk Chief Run.

This quarter recorded the highest crime statistics within the past few years with

September reporting nine offenses for the month. Majority of our calls are

reported from the Stonewolf Casino which is due to the high volume of patrons

coming from local area small towns or off the Cimarron Turnpike.

On July 11, 2019, a meeting was held at our police department with U.S. Asst.

Attorney Shannon Cozzoni, Tulsa F.B.I. Agent Josh Martin, A.G. Don Mason, DHSC

Division Director Tiffany Frietze, Chief Kanuho and H.R. Coordinator Roberta

Ahdunko. This meeting was to address any cases of Missing and Murdered

Women that our tribe may have reported currently or in the past and also how

Page 69 of 94

Pawnee Nation Law Enforcement

Quarterly Report to the Pawnee Business Council

3rd Quarter - 2019

any reports are to be handled. Other issues were discussed including a tribal

member with interest in building a Medical Marijuana Dispensary near Indian

land.

In improving our services, during this quarter, phone calls that are called into the

tribal police department while no one is present will be rolled over to the on duty

officer’s cell phone. These calls will also roll over simultaneously to Dispatcher

Turner’s cell phone as well. This will reduce the number of missed calls while the

officer is out in the field or when the dispatcher is off duty.

III.

Quarterly Goals and Objectives



The Chief of Police will maintain statistics on the number and type of

incidents, arrest and their results, that require police assistance.

- During this quarter, Officers responded to and/or detected the following

offenses committed within the Pawnee Nation jurisdiction: one (1)

Counterfeit, one (1) Disorderly Conduct, four (4) Dangerous Drug Offenses,

one (1) Larceny, two (2) Trespassing, two (2) Verbal Assaults, two (2) Duty

Upon Striking Unattended Vehicle (Hit and Run), one (1) Failure to Report,

one (1) Theft of Property, one (1) Sexual Harassment, one (1) Parole

Violation, one (1) Disturbing a Public or Religious Assembly, one (1) Fraud,

and one (1) Public Nuisance (Indecent Exposure).

-There was no arrest made for this quarter.

- Officers have also responded to the following non-enforcement calls:

eight (8) Assistance to Sick or Injured, five (5) Court Process Services,

forty-nine (49) Public/Community Services, two (2) Traffic Warnings, and

thirty-three (33) Assistance to Citizens.

-There was ten (10) reported patrols of the Chilocco area. The Pawnee

Nation only has pastureland located to the south of the Chilocco facility

but as part of our contract agreement, this area is a requirement for being

patrolled.



Assistance provided to the tribal members, and to the local law

enforcement agencies which include: City of Pawnee Police Department,

City of Yale Police Department, Pawnee County Sheriff’s Department,

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Pawnee Nation Law Enforcement

Quarterly Report to the Pawnee Business Council

3rd Quarter - 2019

other Tribal Law Enforcement Agencies, and other Pawnee Nation

Program services.

- During this quarter, Officers assisted with the local Law Enforcement

Agencies a total of fifty-six (56) times. Pawnee Nation Officers have

assisted the local state Law Enforcement departments with providing

back-up on unsafe calls and for traffic control during major accidents.

-During this quarter, our department registered three (3) sex offenders

living within the jurisdictional boundaries of the Pawnee Nation.

-Other services our department has provided for the public includes

preforming four (4) fingerprints (for the local public school system, foster

parent applications and for IHS employees), and three (3) notaries. No

drug testing stats have been recorded for this quarter. This is still a result

due to our department had started charging for these test and agencies

began using their own resources for performing this test.



Law Enforcement Officers continue to provide monthly criminal and drug

activity reports which are recorded and forwarded to the Bureau of Indian

Affairs – Office of Justice Services.

- All statistics are gathered during each month by the Chief of Police and

the Admin. Asst. and are submitted to the BIA - OJS. These reports are

part of the requirements from the funding agency. This also includes drug

activity reports.

IV.

Travel and Training

On August 27-29, 2019, Chief of Police David Kanuho attended a three day

“2019 National Native American Law Enforcement Association Collaborative

Training Event” held at Las Vegas, NV. Chief Kanuho attended several breakout

sessions including: Drug Enforcement-Fentanyl/Opiods/Meth/Heroin,

Characteristics of Weapon Concealment-Surviving Assaults, Death Notifications

and Mass Attacks in Public Places.

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Pawnee Nation Law Enforcement

Quarterly Report to the Pawnee Business Council

3rd Quarter - 2019

Financial Reporting

Monthly Revenue & Expenditure Reports and Expenditure Journals prepared by

the tribe’s Finance department are submitted to the LE department in a timely

manner. These figures are compared to the financial figures that the

Administrative Assistant, Courtney, monitors very closely through an up to date

cuff account system.

Future Plans

Currently, the Department has no future plans, but will continue to monitor the

Stonewolf Casino more in depth for drug and criminal activity. We will continue

to provide the best service we can to our tribal community.

This ends the Quarterly Report for July, August and September 2019.

Respectfully Submitted,

David Kanuho, Chief of Police

Page 72 of 94

Division of Natural Resources and Safety

Quarterly Report- 3rd, 2019

July, August, and September 2019

Division Overview

The Pawnee Nation Division of Natural Resources and Safety was established and implemented in 2010.

It consists of four Departments:

 Department of Environmental Conservation and Safety,

 Department of Transportation and Safety,

 Department of Fire and Rescue, and

 Department of Emergency Management.

Although each Department within the Division has its own primary mission and service objectives, each

Department shares many common interest and supporting services concerning natural resources and

safety. Examples include NEPA compliance challenges, federal regulatory compliance, disaster recovery

efforts, FEMA mitigation re-imbursements, conservation of life and property, easement agreements,

trespass issues, zoning issues, protection of human health and environment, and maintaining effective

emergency planning and response capabilities. Each Department is operating with limited staffing while

challenged with maintaining comprehensive services to the citizens. Placing these Departments under a

common Division enables direct collaboration among the Management and staff which has resulted in

ongoing efficient and effective services.

II.

Division Reports

The Division of Natural Resources and Safety (DNRS) continues to develop its objectives through the

ongoing collaboration among its Departments. Each Department continues to identify their objectives

and achieving their goals as resources and priorities allow. The Director is continuing to work with the

DNRS Department Managers to identify critical services, staffing, and associated funding needs.

Department of Environmental Conservation and Safety (DECS)

This reporting period is the fourth fiscal quarter of federal assistance agreements with USEPA for the

DECS. The DECS initiated its federal obligations under the FY20 projects beginning October 1, 2019.

Activities under the federal agreements include water quality investigations and monitoring, Federal

permit certifications (Sections 401 and 404), oil and gas inspections, hazardous spill response, emergency

planning, environmental management planning, wetland management plan development, and non-point

source pollution prevention management. Non-federal activities include facility inspections and issuances

of permits under the FDA Food Inspections Codes, and review and issuance of oil and gas permits, and

continues its enforcement of the Pawnee Nation Energy Resource Protection Act (Title XIII). The DECS

has issued approx. $30,000 in energy related permits as authorized under the Act. The DECS must

maintain an approved EPA/Tribal Environmental Management Plan which provides objectives of both

Tribal and Federal priorities. The DECS staff continues to be challenged with capacity development and

the implementation of adopted Codes (International Codes: Fire, Building, Mechanical, Energy,

Plumbing, and FDA Food Code), Pawnee Nations Natural Resource Protection laws (Title 11 and Title

12 of the Pawnee Nation Law and Order Code) and implementing environmental regulations.

Page 73 of 94

The staff continues to work with contracted inspectors, EPA, BIA, and IHS/OEH personnel for conducting

needed facility inspections and issuances of permits. The DECS Inspector and Rangers have been

providing facility inspections and utilizing the NOV process for its enforcement (Civil and Criminal). The

new enforcement process has continued to work well resulting in defendants paying prescribed penalties

and directed corrective actions.

Federal Assistance for the FY2020 project period will includes the FY 20 GAP, WPC, and NPS proposals.

The DECS received approval of its proposed budgets from the Budget Committee. The DECS has

received invitation to apply for additional; EPA funds to enhance its priories and investigations.

The Pawnee Nation (DECS) acquired 319 and 404 certification authorities along with Tribal Water

Quality Standards authorization in 2005. These authorizations are granted through the US Clean Water

Act and enables the Pawnee Nation to establish its water quality standards, certify (review, approve,

disapprove) all federal permits for wastewater discharges and stream bank disturbances within Pawnee

Nation, and enables the Pawnee Nation to receive an allocation for addressing Non-Point Source Pollution

issues within the Pawnee Nation. The Pawnee Nation is the only Nation in Oklahoma to acquire 303

(Water Quality Standards), and 404 (Certifications) program authorization. The DECS staff has provided

review of and submitted conditions for 404 certifications as issued by the Federal Government (US Army

Corp. of Engineers and USEPA) within Pawnee Nation. The DECS staff is continuing its compliance

monitoring of approx. 23 streams and lakes within the Pawnee Nation to assure water quality supports

their designated uses.

Environmental Regulatory Commission (ERC) had no activities under the reporting period.

Department of Transportation and Safety

The Pawnee Nation Department of Transportation and Safety (PNDOTS) consisted of three (3)

employees, (Chris McCray, Transportation Manager; Rhonda James, Assistant Manager; Ashley Mulder,

DNRS Administrative Assistant) and one (1) TERO worker Nelson Yellowman.

PNDOTS reviewed easement applications for ODOT and Oil & Gas Operation projects;

PNDOTS worked on adding all Pawnee Nation jurisdiction roadways on National Tribal Transportation

Facility Inventory Database;

PNDOTS continues working on Pawnee Nation Enhancement & Safety Projects (CM/GC) planning and

construction;

 DOTS staff working on Pawnee Nation Enhancement & Safety Projects

o 1st Street Project – GMP #1 -sewer line completed

 GMP#2 – lights have a Notice to Proceed

 GMP#3 – roadway; completed

o Morris Rd project – GMP#1

 95% complete; waiting on BNSF Railroad to finalize connection

 GMP#2 – Lights; wire and pedestals complete

 GMP #3 – Fog seal Morris to Beck Dr

 completed

o Catlett Rd project – GMP#1

 Lights- wire and pedestals complete

o Fog Seal Project – GMP#1

 All tribal complex roads

 Completed

Page 74 of 94



o 18/64 GMP#1

 Fog Seal from Morris Rd to Highway 18/64

 Completed

o Directional Signs GMP #1

 4 – 10’ signs placed around the complex

 Completed

Entrance signs for Catlett and Agency GMP will in for review next week

o 2 – large welcome signs with wolves’ statues for both entrances.

 Waiting on one more statue and lettering

PNDOTS continues to coordinate efforts with Don Mason on the 1st Street Safety Project, contract issues;

PNDOTS staff working on expanding Pawnee Nation roadway database.

PNDOTS staff working on the FEMA Damage Pre-Assessment documents

PNDOTS staff working on ROW applications.

PNDOTS staff attended the National Tribal Transportation in Indian Country Conference; presented on

Pawnee Nation CMGC projects.

PNDOTS staff attended Tribal Transportation Coordinating Committee meeting

The PNDOTS continues working with other Pawnee Nation divisions that require the use of transportation

equipment. PNDOTS staff continues working with the Pawnee and Payne County Commissioners, BIA

staff, and FHWA Officials.

Department of Fire and Rescue

The Pawnee nation has hire Mr. Jon James as the new Emergency Services Coordinator (ESC). The ESC

has been tasked with providing needed Fire Fighting Training, CPR/AED training, assisting with fire

inspections, assisting with NIMS training, developing EOC&EM exercises, developing Fire Grants,

coordinating and participating in fire prevention activities, reporting fire activities to the FSA, maintaining

all equipment and apparatus in a “ready” condition, and responding to calls as dispatched.

The ESC has acquired needed Fire Inspectors Training and NIMS training under the reporting period. The

ESC completed his probationary period under the reporting period and has been retained for continued

services to the Pawnee Nation.

The DFR is continuing to have problem retaining its new firefighters. Qualifications for Pawnee Nation

firefighters include Fire Fighter I certification accredited by the International Fire Service Accreditation

Congress (approx. 140 hrs. training), Emergency Medical Responder certification accredited by the

National EMS registry or Oklahoma EMS Registry (approx. 60 hrs.), and Hazmat Operations or Tech.

(IFSAC) (approx. 96 hrs.). Once in initial training is completed, the Firefighter will require approx. 56

hrs. of in-service training to maintain certification as a Pawnee Nation Firefighter. The DNRS Director

is looking at options to encourage continued service retention. A minimum of 56 hours in- service training

is required to maintain skills and certifications as a fire fighter/EMS responder. This is in addition to

dispatches and new training initiatives. State side fire departments offer retirement compensation for its

volunteers. Pawnee Nation provides no benefits or compensation to its responders. In the past, Pawnee

Nation has enabled employees to participate in training/response on “admin leave” status. This assures no

lost wages but does not address lack of compensation for the additional responsibilities, including

maintaining of in-service training requirements, 24/7 response coverage, elevated risks of injury or life,

or the compensation for non-employee responders. The DFR issues responders an annual honorarium of

up to $1,200 to compensate for these needed services to the Pawnee Nation.

Page 75 of 94

Department of Emergency Management

The Department of Emergency Management (DEM) is currently funded as part of the DFR and DEM.

The DEM participated in flood recovery activities as was reported in the previous reporting period. The

ESC conducted a site inspection at the Dannebrog, NB property. ESC is continuing to work with state

officials (Oklahoma and Nebraska) and FEMA on recovery efforts for property damages. The Pawnee

Nation incurred approximately $203,000 in property damages and emergency services. The assessments

have been turned over to FEMA representatives.

Tribal Emergency Response Committee (TERC) has met on two occasions during this quarter to discuss

Inclement Weather and Flood Response. Meetings will resume this next quarter to go over hazard plans

and EOP.

Page 76 of 94

Planning Division

Quarterly Report to the Pawnee Business Council

3rd Quarter

July- September 2019

Planning Division:

Planning Division consist of the planning department, ICDBG, and Grants and

Contracts. The planning department is responsible of bringing new ideas to the table and

collaborating with other departments to increase services to the tribe & tribal members.

The Planning Director is incorporated in the development of the tribe organization. The

Planning Director works side by side with Pawnee Business Council and all the other

Divisions. The Planning Director uses the Nation’s strategic plan to increase productivity

and organizes the overall structure of the Tribe’s vision. ICDBG is utilizing grants to

better serve the community. They play a big role in developing various projects which

include: decent housing, suitable living environment, and economic opportunities. Grants

and Contract major goal is to ensure that the federal and non-federal grants are

completed. GC makes sure that the grants are constructed to their full potential and that

they meet the budget requirements to minimize the risk of losing funding. Also, they

analyze opportunities to increase funding from federal contract and see if there are

opportunities within the tribe to take advantage to increase serves.

II.

Executive Summary

The Planning Division been working on several projects throughout the 3rd

quarter. This was the last quarter for the Treatment Facility grant, so we spent a lot of

time completing all our deliverables, reports, and finalizing our design of the facility.

During this time, we were able to analyze the region outside our services and see what we

could implement now versus planning for the future of our long-term goal to construct

the facility.

We conducted several monthly CEDs meeting throughout the quarter. During our

CEDs meetings, we started exploring telecommunication options (as well as other topics)

for Pawnee Nation and our neighboring community. We discuss the barriers and the

concerns that it can and can’t make on the local economy because of the lack of

broadband and other telecommunication issues. Brian went to the FCC tribal Workshop

which was very beneficial to see what other tribes were doing and what could be mirrored

in our jurisdiction. We submitted a telecommunication feasibility grant that would allow

us to analyze our current conditions, who and which companies that are in our region,

and direct us in looking at other methods and creating additional partnership that can

strengthen our communication; as well as, the City of Pawnee.

We were informed that we were granted the ICDBG Greenhouse Project. We’ve

had several pre-planning meetings on the upcoming 2020 ICDBG Greenhouse Project.

There are several things we can do now before construction; for example, analyzing the

target site and analyze the water quality and research needed water treatment

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Planning Division

Quarterly Report to the Pawnee Business Council

3rd Quarter

July- September 2019

infrastructure. We’ve went to IHS and looked at their water filtration system and our

team is going to receive some information from IHS that could help us beyond our

greenhouse and possibly addressing the whole Nation. This can be important on the

longevity of our appliance throughout all our facilities. We did send off samples of our

water to be tested and we are waiting for our water quality results. This information is

key in what type of treatment equipment is required.

Previously in the last quarter, we were busy on grant writing for CRD. We were

informed that we received a grant for $100K that will resurrect the sustainability of

CRD. This will bring back a Director and another key employee to systematically create

methods that will enhance the Culture Division.

Lastly, the Planning Office conducted several meetings with Oklahoma State

University, outside consultants, and other resourceful agencies & organizations. This will

help us build relationship and enhance our ability to share resources that can increase

productivity and minimize down time. In addition, we are heavily involved with other

Division, Department, and PBC on developing plans and providing suggestions that will

enhance the progress throughout the Nation.

III.

Quarterly Goals and Objectives:

Planning Directors goals and objectives and new insight that we want to accomplish.

a. Description on Activities Conducted

i. Partaken in PBC, Budget Committee, Land Management, Proposal

Review, Directors, Executive, PBC Strategic Planning, and Staff,

Organizational Chart Meetings

ii. Conducted two Committee monthly meetings:

1. Behavioral Health Treatment Facility

2. CEDS

iii. Started a Vendor List Development Group

iv. Partaken in the HRSA closeout meeting

v. Conducted a meeting with Seneca Scott and Sara Siems to have our

intern conduct surveys with local businesses

vi. Started working with OSU intern

vii. Met with Tribal NRCS from USDA to look at a plot of land on

providing us with specs on building a pond.

viii. Working on several Reports that is needed for the HRSA deliverables

ix. Jimmy, Reva, and I went to IHS to look at the water filtration system

to see what we need for the greenhouse and possibly here at some of the

buildings throughout campus

Page 78 of 94

Planning Division

Quarterly Report to the Pawnee Business Council

3rd Quarter

July- September 2019

x. Conducted a meeting with the opioid response team at OSU to assist

SAP program get their drop boxes and talk about how and where OSU

could assist us in building a treatment facility

xi. Conducted a meeting with CRD and language teacher to find out their

wants and needs and we educated them about the ANA grant to go

after in 2020

xii. Developed a Seed Preservation Group to start creating a non-profit

xiii. Started planning meeting for the Childcare renovation

xiv. Planning went to Tax Commission to address Seed Preservation Status

xv. Went to Native American Nutrition to get codes and additional

resources to start developing an Agriculture

Division/Department/Entity

xvi. Went OSU and started Planning County wide CEDs meeting

xvii. Submitted several grants

1. CDC Good Health and Wellness

2. DOI Telecommunication Feasibility Grant

3. THPO FY 19 Historic Preservation Grant

4. 477 Plan Renewal

xviii. Conducted several conference calls

1. OSU Dr. Watters

2. Sara Siems

3. OSU Dr. Shideler

4. David Corddry

5. Steven Bond

6. HRSA & JBS (Monthly)

7. OSU Interns

8. Cody Parker NRCS

9. Mike Harshfield

10. Southern Plains Tribal Health Board

b. New Objective for Next Quarter

i. Finish up Strategic Planning and develop a booklet for PBC and tribal

members

ii. Extend our efforts and develop an investment package for the

treatment facility.

iii. Possibly finish the CEDs plan.

iv. Develop a relationship with Meridian Tech on technical assistance on

business plan development

v. agricultural business plans for the Nation

vi. Finish the Campground project

vii. Start planning for our next efforts addressing treatment facility

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Planning Division

Quarterly Report to the Pawnee Business Council

3rd Quarter

July- September 2019

IV.

c. Future Meeting and Establish New Relationships

i. Meeting with Steven Bond on the greenhouse planning

ii. Meeting with OSU student to establish interns

iii. Pawnee County Health Coalition meeting

iv. Establish new relationship with people at TribalNet

v. Teambuilding exercise at Pawnee Nation

vi. Build relationship with investors for the Treatment Facility

Travel and Training

a. Travel

i. FCC Tribal Workshop- Norman, OK

ii. Native American Nutrition Conference

iii. IHS Behavioral Health Conference

b. Training

i. Webinar

1. Learning Collaborative Virtual Session #1: Meeting Workforce

Development Goals through Action Planning

2. NAAF Request for Applications Webinar #1

3. Grant and Foundation Funding Opportunities for Your

Organization Confirmation

4. Learning Collaborative Virtual Session 2: Realizing Workforce

Development Goals Through Effective Implementation

Financial Reporting

For the 3rd quarter, the Planning Department remained within budget and had no overbudget line items. Expenses are concentrated more in salary and fringe benefits. The

Planning Director went on one travel, yet it was reimburseable.

VI.

Conclusion

The Planning Division continues on assisting other Divisions and Department. We

continue to be motivated in moving into a new direction and thinking outside the box to

deliver new methods and services to Pawnee Nation. We believe this new direction will make

the tribe more efficient. As the Planning Division, we want the Nation to become more

sustainable. Our goals this quarter and heading into the 4th quarter is finishing our yearly

projects and build a new vision for 2020. Our team is still developing a solid roadmap that

will be a powerful resource on creating a foundation for others to follow. Moreover, we

continue working with others while establishing a new mindset that will help us move from

Federal reliance to Tribal dependency. This allows us more freedom and flexibility to increase

services to our people.

Page 80 of 94

Division of Planning & Tribal Development

ICDBG Projects

FY-16 Pawnee Nation Ceremonial Campgrounds & Nature Fit Trail

FY-18 Pawnee Nation Greenhouse Project

Quarterly Report to the Pawnee Business Council

3rd Quarter-2019

Indian Community Block Development Grant Program (ICDBG)

The ICDBG Program provides eligible grantees with direct grants for use in

developing viable American Indian and Alaska Native Communities, including decent

housing, a suitable living environment and economic opportunities, primarily for lowand moderate-income persons.

http://portal.hud.gov/hudportal/HUD?src=/program_offices/public_indian_housing/ih/grants/icdbg

II.

Executive Summary:

FY-16 ICDBG: Pawnee Nation Ceremonial Campgrounds & Nature Fit

Trail (PNCCNFT)

The grant will allow the Pawnee Nation to revamp the Campgrounds area and add

a nature fit trail just east of the campgrounds. This would include the demolition

of the existing restroom facility and replace with a newly constructed larger

facility to hold at least 3 stalls for toilets and showers for both men and women,

with ADA compliance. All existing electrical lines to be placed under ground

while adding several electrical pedestals along the camping areas. A new dance

arbor complete with new LED lighting. The nature fit trail would be almost a mile

in length, lined with solar lighting, exercise stations, picnic tables and benches.

FY-18 Pawnee Nation Greenhouse Project (PNGP)

This funding opportunity will allow the Pawnee Nation to grow economically by

building two (2) 30’ x 92’ gutter connected Nexus Vail Greenhouses to house and

grow cash crops (tomatoes & lettuce) by use of hydroponics.

III.

Quarterly Goals and Objectives

PNCCNFT

FY-16 ICDBG

The five phases of the Ceremonial Campground Project have been ongoing

through out the quarter; phases are listed below.



Phase 1: Trail – The Trail has suffered severe damage due to the major

flooding event in May. Pictures and details of the damage have been sent

into FEMA. The Pawnee Nation is still awaiting the final decision on

repair funding from FEMA.

Phase 2: Campsites –This phase has been completed.

Page 1 of 2

Page 81 of 94

Division of Planning & Tribal Development

ICDBG Projects

FY-16 Pawnee Nation Ceremonial Campgrounds & Nature Fit Trail

FY-18 Pawnee Nation Greenhouse Project

Quarterly Report to the Pawnee Business Council

3rd Quarter-2019



Phase 3: Bathroom – This phase has been completed.

Phase 4: Arbor – The arbor is nearly 85% complete, final touches, and

grading to the landscape will take place in the 4th quarter with an

anticipated completion date not to exceed October 31st.

Phase 5: Bridge – Bridge concepts are still being looked at. A final design

and GMP should be presented to the CM/GC team in the 4th quarter. All

carryover project money will be used in this area and could potentially be

used for some amenities that were initially left out due to budget factors.

Pawnee Nation Greenhouse Project

FY-18 ICDBG

The initial first meeting with all inter-office stakeholders has taken place. As this

project will be fast paced, all programmatic issues are being addressed before any

construction will take place.

Currently an environmental assessment is being preformed to ensure compliance is

being met per the Environmental Review that HUD requires.

IV.

Travel and Training

No travel or training was taken this quarter.

Financial Reporting

PNCCNFT

Total expenditures for this project are within budget for the total overall project.

Salary supplies and capital outlay for construction is being used.

PNGP

Total expenditures for this project for this project are within budget for the total

overall project. Salary is the on costs for this project as of now.

*No financial reports for September were available at the time of this quarterly

report’s submission*

Page 2 of 2

Page 82 of 94

Grants and Contracts

Quarterly Report to the Pawnee Business Council

3rd Quarter

July - September 2019

Grants and Contracts Office

The Grants and Contracts’ office (G&C) main objectives are to ensure post-award

administration is efficient and effective. The G&C Office makes sure the federal grant

goals and objectives are completed as stated in the grant application; confirms that

all activities are carried out on time and within the approved budget utilizing the full

funding amount; determines that the individual program costs are allowable,

necessary, reasonable and allocable under the terms and conditions of an award;

and that the programs are abiding by the federal statutes and regulations listed in

their award documents. In addition, the Grants and Contracts office also verifies that

the reporting requirements, programmatic and financial, stated in the grant or

contract are adhered to and that the deliverables are met. Internal financial

compliance is another important aspect of grant administration and the G&C office

monitors grant expenditures to ensure the federal programs are following OMB 2

CFR Part 200 and the Fiscal Policies and Procedures established by the Pawnee

Nation for all purchases.

The Grants and Contracts manager keeps current on grant management instructions

and information issued by federal agencies to make certain required processes and

policies are adhered to. The G&C office has an obligation to inform the directors and

managers of current federal rules and regulations that govern the administrative

management relevant to the grants and contracts overseen by the Pawnee Nation.

By informing the directors and managers on grant administration topics, it’s

anticipated a better understanding of policies and procedures will ultimately reduce

audit and program review findings.

II.

Executive Summary:

The Grants and Contracts Manager still serves as the Interim TERO director and is

expected to do so until the 2020 budgets become effective in January 2020. In the

meantime please accept my abbreviated versions of the G&C quarterly reports.



Assisted with the State of Oklahoma Promoting Safe and Stable Families

closeout

Prepared documents needed for the BIA Flood Recovery contract funds

All financial reports for federal programs completed and turned in on time

Attended b

This text is long and has been trimmed here. Open the source document for the complete record.

This is a copy of a public record, reproduced as it was published. It is not legal advice, and it may not be the version a court would rely on. Check the official source before you cite it.