Pawnee Nation of Oklahoma (2020)
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Pawnee Nation of Oklahoma
First Quarterly Program Reports 2020
January, February, March
Pawnee Nation Division Reports
Submitted to the
Pawnee Business Council
June 6, 2020
Charles Lone Chief, Interim President
Charles Knife Chief, Interim Vice-President
Patricia McCray, Secretary
Dawna Hare, Interim Treasurer
Index
Pawnee Nation First Quarter Reports 2020
Pawnee Nation Organizational Chart
Executive Director’s Report, Muriel Robedeaux, Executive Director
Human Resources, Robert Ankney, Manager
Communications, Jeana Francis, Coordinator
Information Technology, Christal Prill, Manager
Enrollment, Carrie Peters, Manager
Division of Culture (CRD), Herb Adson, Division Director
Tribal Historic Preservation Office, Joseph Reed, THPO Officer
NAGPRA, Martha Only A Chief, Coordinator
Division of Education, Jamie Nelson, Acting Division Director
Education and Training, Alex Harjo
Youth Services, Jamie Nelson, Coordinator
CCDF (Child Care Development Fund), Samantha Baker
Division of Finance, William Perry, Division Director
Procurement, Amber Jones, Manager
Division of Health & Community Services, Tiffany Frietze, Division Director
CHR/EMS (Community Health Rep./Health Education), Kyla Wichita, Coord.
Diabetes, Mee-Kai Clark, Coordinator
Food Distribution, Florissa Kanuho, Supervisor
Indian Child Welfare, Amanda Farren, Coordinator
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2
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Title VIB Programs: Child Welfare Services and promoting Safe and Stable Families
Office of Violence Against Women, Amy Kenzie, Program Advocate
Substance Abuse Program, Barbara Attocknie, Program Coordinator
and Methamphetamine and Suicide Prevention Initiative (MSPI)
Title VI – Part A and Part C, Danielle Wheatly, Program Coordinator
Division of Law Enforcement, David Kanuho, Div. Director/Chief of Police
Division of Natural Resources and Safety, Monty Matlock, Division Director
DECS (Dept. of Environmental, Conservation and Safety), Monty Matlock
Department of Transportation and Safety, Chris McCray
Department of Fire and Rescue, Monty Matlock
Department of Emergency Management, Jon James
Division of Planning, Brian Kirk, Division Director
Grants and Contracts, Laura Melton
Construction Projects, Reva Howell, ICDBG Project Manager
PN Ceremonial Campgrounds & Nature Fit Trail – FY2016
PN Greenhouse Project – FY 18
PN Public Safety Center – FY 19/20
Division of Tribal Operations, Jimmy Jestes, Division Director
Housekeeping and Grounds Maintenance Contract, Steven Moore
*Indicate No Report was Submitted
i
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CONSTITUTION
PAWNEE NATION OF OKLAHOMA
CORPORATE CHARTER
PAWNEE BUSINESS COUNCIL
TRIBAL COURT
NASHARO COUNCIL
TRIBAL DEVELOPMENT
PAWNEE BUSINESS COUNCIL
CORPORATION
COMMITTEES &
COMMISSIONS
PAWNEE BUSINESS COUNCIL
Enrollment
Division of Education
Information Technology
Division of Health &
Community Services
EXECUTIVE OFFICE
Executive Director
Exec. Admin. Assistant
Communications
Division of Natural
Resources & Safety
Division of Law
Enforcement
Division of Finance
Human Resources
Division of Planning
& Tribal
Development
TERO/EEOC
Division of
Cultural Resources
Division of
Property
Management
Education &
Training "477"
Health &
Prevention
Services
Social
Services
Dept. of
Environmental
Conservation &
Safety
TAX
Department
Planning
Department
THPO
Utilities
Department
Youth
Enhancement
CHR/HE
All Direct
Assistance
Programs
Dept of Fire &
Rescue
Procurement
Department &
Inventory
ICDBG
Repatriation
Property &
Maintenance
Inventory
After School
Program
Diabetes
Ti-Hirasa
Domestic
Violence
Program
Dept of
Transportation &
Safety
Grants &
Contracts
Department
Museum
IHS
HK & GM
Program
Child Care
SAP/MSPI
Family
Services
Dept of
Emergency
Management
Language
Agriculture
Department
JOM
Fitness
Center
Food
Assistance
Elder
Services
Pawnee Nation of Oklahoma
Organizational Chart - Approved February 01, 2020
PN Divisions Quarterly Reports
Page 1 of 98
First Quarter 2020
Executive Director
Quarterly Report to the Pawnee Business Council
1ST Quarter - 2020
Honorable members of the Pawnee Business Council
This report is submitted to the Pawnee Business Council to provide an accounting of some of the
activities occurring within the Nation’s Government.
Executive Summary:
The Executive Office provides assistance to the Pawnee Business Council and administrative
oversight to the Federal and Tribal programs in areas such as travel and procurement approvals.
Since part of the Executive Director and the Executive Administrative Assistant’s salaries are
covered by the ATTG contract, there are several deliverables that are met during the course of the
day to day business. Some of these deliverables are discussed as follows:
Goal
The Pawnee Nation will foster a strong, efficient, and stable tribal government.
Objective 1: Pawnee Nation’s Executive Office
The Pawnee Nation Executive Office supports general governmental operations to a) implement
organizational design to assure continued growth and development; b) provide high-level
customer service; c) ensure successful operation of the Nation’s fiscal responsibilities; d)
coordinate Human Resources Office for personnel administration; e) work with the Division of
Natural Resources & Safety to expand on the emergency management plan; f) working with the
tribal Planner on strategic planning with the Business Council; g) provides support to the
Governing Documents Committee; and h) working with legal counsel and the Tribal Court on the
further development of procedures and amendments to the Law and Order codes. Pawnee Nation
Executive Office serves many purposes that include:
ORGANIZATION WIDE
The Executive Office along with the Administrative Affairs Director and the Planning Director
conduct ongoing assessments of the organizational structures through collaborations with the
Division Directors and the Pawnee Business Council and evaluations of the divisions in regard to
the effectiveness of each program within divisions in order to provide high-level customer service
to Pawnee citizens.
The Executive Office also serves the Nation and citizens by:
PN Divisions Quarterly Reports
Page 2 of 98
First Quarter 2020
Acting as a liaison between administration and the Pawnee Business Council
Publishing monthly event calendars provided to tribal employees, and Pawnee Business
Council member
Addressing inquiries from tribal members or directing inquiries to the appropriate
office and or to the Council
Performing other duties and activities to support the overall operations of the
administrative offices.
Quarterly Events
Travel and Training
There has been no travel or training. Travel was restricted due to the COVID-19 Pandemic
during this quarter.
Financial Reporting
The expenditures for the Executive Office are within the approved budget for 2020.
Current Projects
Hemp Project
This tribal hemp plan is now approved by the U.S.D.A.
Demolition Project
The environmental assessment has been completed and demolition will begin in June.
Renovation Projects Affecting Space and Programs
There are several facilities that need to be renovated for new projects and other offices need to be
moved so that some of these renovations can take place. The following was discussed in a meeting
that was held in September and conversations since then.
Charter School aka Community School
o This project has been given an extension until next year due to the COVID-19 Pandemic.
Resource Center – Law Library
o The books and shelving have been moved to Pawnee and work will begin on this project
during this quarter and be completed during the third quarter.
Childcare/Fitness Center Facility
o The renovation proposal to DHHS has been approved, and the final planning for the
renovation of the Childcare facility will develop their final timeline and work can be done.
Museum Project
o The plans for this facility have been completed and a site has been selected and approved
by the Pawnee Business Council.
o Now the committee has started looking for funding of this new facility.
Yurt Placement
PN Divisions Quarterly Reports
Page 3 of 98
First Quarter 2020
o The seed project is looking for space to place the Yurt that was donated to them. This
project is currently on hold as of this date.
Fracking Regulations
o Background: DNRS did develop the Pawnee Nation Energy Resource Protection Act
which required Tribal permitting for all oil and gas activities within our jurisdiction. We
require strict compliance to applicable Tribal and Federal laws and regulations.
o There has been no new well drilled on the Pawnee Nation since the Resolution to stop
fracking
o A letter from the BIA concerning three leases that have been invalidated showing that the
environmental assessment is near completion.
o A letter was sent to the owners asking them to reconsider their approval of this leases and
almost 50% of the owners agree.
PN Strategic Plan
Planning is currently finalizing the information that has been received during all of the Strategic
planning meetings that have been held with the Pawnee Business Council. A plan is being
developed for the presentation of this plan to the Pawnee Business Council.
Greenhouse Project
The planning office is working on the pre-planning for this project and the development of a job
description for a “Greenhouse Manager” to assist in the final planning stages of this facility before
it goes into the construction phase.
Self Governance – I.H.S. Planning Project
The consultant contract has been signed and work has started on this project.
IDC Proposal
The 2020 IDC proposal has been completed and submitted. Currently waiting on a response on
this proposal.
Budget Policy Revision
This is completed when it was approved by the Pawnee Business Council.
Third Party Billing
The Finance Director has taken lead on this and will be working with other tribes on how they set
up their third-party billing and developing a process for the Pawnee Nation to get this system set
up.
Constitutional Updates
The Governing documents group will be taking lead on this item and a meeting will be set up for
this group to begin looking at the various governing documents and setting a priority of which of
the tribal documents need to be revised first
Election Act Revisions
PN Divisions Quarterly Reports
Page 4 of 98
First Quarter 2020
The Election Board will either develop the revisions themselves or work with the Governing
Documents Committee on any proposed revisions. A meeting will need to be set up between the
two groups as soon as a new Election Board is seated. This meeting has not been set because the
Election Board has been busy with two recall petitions that resulted in recall elections. The first
recall election was held during this quarter and the second recall election will be held in the second
quarter.
Recall Elections
One recall election was held during this quarter, which resulted in the removal of the Treasurer
and Vice-President
COVID-19 Pandemic (new)
This pandemic began during this quarter, which resulted in the initiation of the Emergency
Operations Center (EOC) which is staffed with members of TERC (Tribal Emergency Response
Committee). All travel was suspended during this quarter and will continue this way until the
Pandemic begins to slow down.
Staffing
There have been several changes in the staffing here at the Pawnee Nation.
12 position have been filled this last quarter
Pawnee Nation Employee Tribal Affiliation
Non-, 20%
Pawnee, 50%
Pawnee
Pawnee Descendent
Other Tribe, 20%
Other Tribe
Non-
Pawnee
Descendent, 10%
Each of the individual Divisions along with the individual departments that are within them have
worked hard to provide the services as required within their contracts. It has been a good quarter
and I look forward to working with each of the Divisions to enhance their respective offices. Each
Director was given a task to come up with five achievable goals for their divisions those goals will
be reviewed in future reports to the Pawnee Business Council.
PN Divisions Quarterly Reports
Page 5 of 98
First Quarter 2020
Copies of the different quarterly reports from each division along with their departments are
attached in this report. If you have any questions, then please contact me and I will get the answer
that you have requested.
Respectfully Submitted,
Muriel J. Robedeaux
Executive Director
PN Divisions Quarterly Reports
Page 6 of 98
First Quarter 2020
Human Resources
Quarterly Report to the Pawnee Business Council
1st Quarter - 2020
I.
Human Resources Office
The Pawnee Nation’s Office of Human Resources is responsible for all aspects of
personnel management. The work includes advertising vacant positions,
recruiting qualified and skilled applicants, managing employee relations,
administering benefit plans, developing and deploying HR policies and
procedures, maintaining personnel records, establishing wage and
compensation rates, and monitoring compliance with applicable tribal, federal,
and applicable state laws.
Additionally, the Office of Human Resources provides access to and conducts
employee training, conducts orientation for new employees and explains
available benefits for eligible employees. The Office oversees and handles
employee grievances and requests for information on employment issues.
II.
Executive Summary:
The Human Resources Office has continued to develop and implement
improvements to personnel management within the Pawnee Nation. Specific
tasks accomplished during the quarter include the hiring of the following staff:
Hiring of New Staff:
Justin Hudson – Grounds Maintenance
Margaret Twins – Tax Clerk
Gabrielle Shouse – Housekeeping
Suzanne KnifeChief – TERO Director
Galen Springer – SAMHSA Coordinator
Brandi Johnson – ICW Admin Asst
Robert Ankney – HR Manager
Blade Mclendon – TVI Headcook
Mee-Kai Clark – Diabetes Coordinator
Pamela Johnson – Gaming Field Investigator
Aaron Gover – Housekeeping
Ashley Mulder – LE Dispatcher/Admin Asst
Census:
PawneeDescendent
OtherNonTOTAL=
PN Divisions Quarterly Reports
51
10
21
22
104
49%
10%
20%
21%
Page 7 of 98
First Quarter 2020
Human Resources
Quarterly Report to the Pawnee Business Council
1st Quarter - 2020
New HiresNew Positions
Voluntary TerminationsInvoluntary TerminationsIII.
09
03
04
02
Quarterly Goals and Objectives
Personnel Policy Review
Human Resource Policy & Procedure Committee meetings was held
March 5 at 2:00. First time new committee met.
Staff Development
Due to the Corona Virus, the Pawnee Nation closed the door to the
public and so employee status changed. See attached listing on next
page.
Insurance Broker
RWI is insurance broker.
TERO Workers
Suzanne KnifeChief was hired as TERO Director and all TERO data was
transferred to her. Had numerous 1- and 2-day jobs, filled by TERO
workers. It has been a very productive quarter and hoping this
continues. Three TERO workers are now on permanently with the
Pawnee Nation.
Departmental Duties and Objectives Accomplished:
Assisting applicants in the employment process,
Conducting new employee orientations,
Conducting conflict mediations,
Conducting exit interviews,
Posting vacancy announcements,
Actively recruiting qualified candidates,
Submitted and processed an OSBI Background checks,
Tracked annual evaluations,
Processed FMLA requests,
Participated and responded to Oklahoma Employment Security
Commissions unemployment inquires,
PN Divisions Quarterly Reports
Page 8 of 98
First Quarter 2020
Human Resources
Quarterly Report to the Pawnee Business Council
1st Quarter - 2020
IV.
Travel and Training:
No travel occurred for HR during the 1st Quarter.
V.
Financial Reporting:
Expenditures were within the budgeted amounts for all line items.
Budget for 2020 reviewed and approved by PBC.
VI.
Future:
Update/Revise Personnel Policies.
Continue Pawnee Leadership Development Course Training for all
Supervisors, Coordinators, Managers, and Directors
Hire applicants for vacant positions.
Streamline hiring process for 477 and TERO Workers
Continue to look at revenue generating efficiencies throughout the
Nation
Due to the Virus, the following positions have put on hold:
1. CHR Administrative Assistant
2. Clinic Housekeeper
3. Education Division Director
4. Deputy Court Clerk
Employee Status:
Working in Office:
Executive Office: Muriel Roubedeaux , Cynthia Butler, Louise Stevens
Human Resource: Roberta Ahdunko
Tax Commission: Lyle Fields
IT Dept: Christal Prill, Pius SpottedHorseChief, Lance Howell
Finance Dept: Harrison Perry, Janet Mulder, Nancy Moore
Title VI: Danielle Wheatley, Blade McLendon, Jesse Howell
LE: David Kanuho, Harold Howell, Donna Hogan, BJ Novatney, Cory Jimboy
ICW: Amanda Farren
Court: Freida Pratt
DHCS: Tiffany Frietze
CHR: Kyla Wichita
Diabetes : Mee-Kai Clark, Chebon Goodon
Enrollment: Carrie Peters, Suzanne Kanuho
SAP: Barbara Attocknie
PN Divisions Quarterly Reports
Page 9 of 98
First Quarter 2020
Human Resources
Quarterly Report to the Pawnee Business Council
1st Quarter - 2020
VAW: Amy Kinzie
Property: Jimmy Jestes, Bob Horn, Robert Pratt
Education: Dorna Battese, Jamie Nelson, Alex Harjo
Communications: Jeana Francis
Planning: Laura Melton
Working from Home :
Planning : Brian Kirk, Reva Howell
HR: Robert Ankney
Finance: Penny Powell
Gaming: Arthur Attocknie, Christy Hamby
DNRS: Monty Matlock, Kelly Kersey, Josh Daniel,
Roads: Chris McCray, Rhonda James
Emergency: Jon James
SAP: Patrick Smith, Galen Springer
VAW: Ashley Hadix
CRD: Herb Adson, Adrian SpottedHorsechief, Matt Reed, Marti Only A Chief
ON Call:
Roads: Nelson Yellowman
Executive: Ashley Pratt
CHR: Grant Hawkins, Christopher Pratt
ICW : Brandi Johnson
VAW : Dina Johnson
Reduction in Hours:
Property: Mary Faye Blackowl, Terri Collins, Lauren Quimby, Faron Thompson
TERO: Suzanne KnifeChief
Furloughed :
Property: Aaron Gover, Garon Cozad, Justin Hudson
Gaming: Alicia LeadingFox, Pamela Johnson, Arlo Frazier
Procurement: Amber Jones, Walterene Hare
Finance: Davi Anne Ferris
PN Divisions Quarterly Reports
Page 10 of 98
First Quarter 2020
Communications Office
Quarterly Report to the Pawnee Business Council
1st Quarter - 2020
I.
Communication Manager
The Communication Office is responsible for conveying an organization’s internal
and external messages. The Communications Manager manages the
maintenance of online content on the Pawnee Nation official website; updates the
public Calendar of events on the site, disseminates employee announcements;
maintains the Pawnee Nation social media platforms: Facebook, Instagram,
Twitter, YouTube, and Vimeo. The Communication office is the central hub for
gathering content from all the tribal departments and is in charge of designing the
Chaticks Si Chaticks official publication newsletter that is mailed out to tribal
members. The Communication office also films the Pawnee Business Council
(PBC) Meetings and uploads the videos to the private group on Vimeo, so tribal
members can watch online within the closed group on Vimeo, the group is called
Pawnee Business Council Meetings. The group is accessed by invite-only after
approval from the Enrollment department, for tribal members. Pawnee Nation
employees also have access after submitting the Employee Vimeo Verification
Form to the Human Resource Department, HR, for approval.
II.
Executive Summary:
January 2020 – March 2020
The 1st quarter activities from the Communications office involved filming and
photographing various projects. Uploading the Pawnee Business Council
meetings to Vimeo; attending doings of the Pawnee Nation to photograph or film
Pawnee Nation's events, website updates, and social media management.
•
•
•
On February 01, 2020, the Pawnee Nation Organization Chart was
updated. The Communications office is under the Executive Office and
Executive Director.
March 12, 2020, Pawnee Nation activated its Emergency Operations
Center due to the potential outbreak of COVID
March 24, 2020, Pawnee Business Council declares the State of
Emergency for the Pawnee Nation and will remain in force until such time
the COVID-19 outbreak has been contained and the Pawnee People may
resume their normal activities.
New equipment purchased during the 1st quarter, 2020
– Miscellaneous Office Supplies
PN Divisions Quarterly Reports
Page 11 of 98
First Quarter 2020
Communications Office
Quarterly Report to the Pawnee Business Council
1st Quarter - 2020
III.
Quarterly Goals and Objectives
Goal 1 • Video – Photograph or Film content to help tribal members to know the
current status and plans of the Pawnee Nation and Pawnee Nation Business
Council.
Objective 1 • Video – Record the Pawnee Business Council (PBC) meetings,
photograph or film Public Community Gatherings and upload content to Social
Media platforms and upload the PBC meetings to the private group on Vimeo.
Pawnee Business Council Meetings Filmed
(6) Filming of council meetings
§
§
§
§
§
§
February 1, 2020 – Pawnee Business Council Quarterly Meeting @ 11:00 am
(uploaded to Vimeo)
February 7, 2020 @ 6:00 pm (uploaded to Vimeo)
February 11, 2020 @ 6:00 pm (uploaded to Vimeo)
February 19, 2020 @ 6:00 pm (uploaded to Vimeo)
March 2, 2020 @ 6:00 pm (uploaded to Vimeo)
March 24, 2020 @ 6:00 pm (uploaded to Vimeo)
(8) Pawnee Nation Events, Video/Editing
§
§
§
§
§
§
§
§
Filmed 2020 Travel Training Presentation - February 18, 2020
Pawnee Chiefs’ Day 2020 – Skychief – CRD class - February 2020
Professionalism (Hard Skills Vs. Soft Skills) Education Training with the
Pawnee Nation of Oklahoma - March 5, 2020
Business Communication – Education Department – March 12, 2020
Presidents Message - Pawnee Nation's preparation and plan concerning the
Coronavirus, COVID-19 – March 12, 2020
COVID-19 Message from James E. Whiteshirt, President Pawnee Business
Council – March 16, 2020
COVID-19 Message from James E. Whiteshirt, President Pawnee Business
Council – March 17, 2020
COVID-19 Message from James E. Whiteshirt, President Pawnee Business
Council – March 23, 2020
Pawnee Nation Photos or Events attended
§
§
2020 Fast Cast Bridge Installation for Pawnee Nation
2020 American Indian Circle of Honor – Walter Echo-Hawk – March 7, 2020
Pawnee Nation Projects Involving Communications
§
§
§
§
§
Post Pawnee Nation Commissions and Position Advertisements
Posting Closures due to Holidays
Monitor Social networks
Promote Re-Call Election #1
Promote Re-Call Election #2
PN Divisions Quarterly Reports
Page 12 of 98
First Quarter 2020
Communications Office
Quarterly Report to the Pawnee Business Council
1st Quarter - 2020
§
§
§
§
§
Update the Website
Update the Calendar on the website
Removing Calendar Events due to COVID-19
Posting Cancellations of Events due to COVID-19
Posting Re-Call Election results to Social Media and the website
Goal 2 •Online Platforms - Inform Pawnee Tribal Members and the public of
current events and information by leveraging the Pawnee Nation Website and
social media outlets.
Objective 2 •Online Platforms – Shares the content provided by each division to
social platforms and maintains the website with current events to attract
attention, generates interest, and helps support the organization’s operations.
Activity 2 •Online Platforms – Track and measure growth on the website and
social platforms such as comments, likes, and follows.
1st Quarter 2020 – Analytics for the website – www.pawneenation.org
Quarterly Audience Overview –January 2020 – March 2020
§
9,491 Users (Decrease from 4th quarter 2019 – 11,118 users)
§
33,720 Page Views (Decrease from 4th quarter 2019 – 39,392 page views)
02:04 Average Duration spent on the website (Decrease from 4th quarter 2019
§
– 02:19 average duration)
§
Top Age group: 25-34 years of age (age range is the same from 4th quarter 2019)
Top 10 – Website Content users look at
2020 top 10 webpages
2019 top 10 webpages
1. Homepage
1. Homepage
2. Pawnee History
2. Pawnee History
3. Job Opportunities
3. Job Opportunities
4. Government
4. Government
5. Pawnee Nation Flag and
5. Human Resources
Seal
6. Pawnee Nation Flag and
6. Divisions
Seal
7. Division of Education
7. Divisions
8. Enrollment Office
8. TDC Job Openings
9. Executive Office
9. Division of Education
10. Health and Community
10. Events
Services
PN Divisions Quarterly Reports
Page 13 of 98
First Quarter 2020
Communications Office
Quarterly Report to the Pawnee Business Council
1st Quarter - 2020
1st Quarter 2020 - Social Media Platforms
• Facebook Business Page of the Pawnee Nation has 6,334 likes.
(Growth from 4th quarter 2019 – 6,158 Likes)
Facebook Business Page of the Pawnee Nation has 6,654 follows.
https://www.facebook.com/PawneeNationofOklahoma
•
Twitter has 1,921 followers.
(Growth from 4th quarter 2019 – 1,851 Subscribers)
https://twitter.com/pawneenation
•
Instagram has 546 followers.
•
Vimeo has 79 Followers.
•
Vimeo – the PBC private group, has 125 members.
(Growth from 4th quarter 2019 – 540 Subscribers)
https://www.instagram.com/pawnee_nation
(Growth from 4th quarter 2019 – 74 Subscribers on public Vimeo Channel)
https://vimeo.com/pawneenation
(Private Group started in June 2018 – Growth from 4th quarter 2019 – 118 members)
Vimeo – Forms submitted to join the Private Group on Vimeo, 140.
(Some individuals have not accepted the email invite to join the Private group on Vimeo – Growth
from 4th quarter 2019 – 135 forms)
https://vimeo.com/groups/pawneenationpbc
•
YouTube of the Pawnee Nation has 280 subscribers.
Growth from 4th quarter 2019 – 248 Subscribers)
https://www.youtube.com/channel/UCViq80podtz0VEUFROrPVNQ
Goal 3 •Print Publication(s) Chaticks Si Chaticks newsletter – Publish and
disseminate the tribal newsletter as an official method to communicate past,
current, and projected news and activities.
Objective 3 •Print – Publish and disseminate the tribal newsletter as a formal
method to communicate past, current, and projected news and activities.
During the 1st quarter no newsletter was published, due to Re-Call Election
#1, Re-Call Election #2, and COVID-19 pandemic
Activities from the Communication office involves
§ Video recording and editing
§ Photography
§ Graphics
§ Social Media
§ Website updates
PN Divisions Quarterly Reports
Page 14 of 98
First Quarter 2020
Communications Office
Quarterly Report to the Pawnee Business Council
1st Quarter - 2020
§
Email Marketing for PBC meeting video links to announce a video
is ready to view
www.pawneenation.org is the official website of the Pawnee Nation. The current
hosting company is called Juvo Web, and it is located in Stillwater. The
Communications budget pays month to month for web hosting. A new website is
recommended by the Communications Manager and hopes the Pawnee Nation
will reconsider a new website design with blog functions, and revisit buying a .gov
name for the website.
IV.
Travel and Training
No travel or training during the 1st quarter of 2020.
V.
Financial Reporting
§ The Communications Manager coordinates with Muriel Robedeaux
for the Federal Budget and receives financial reports from
accounting for the Aid to Tribal Government budget.
§
The Communication Office sold advertising ads. Total income for
Communications Department - $323 so far for the year.
Goals for the Communications Department for the second quarter of 2020 is to
finish the 2019 Annual report (68-page layout), Publish a newsletter for print and
distribution with the 2020 Election information, review the website and work
with the Pawnee Nation Departments to update the website with the latest
content, and increase the number of members in the Vimeo private group.
PN Divisions Quarterly Reports
Page 15 of 98
First Quarter 2020
Information Technology Department
Quarterly Report to the Pawnee Business Council
First Quarter 2020
I.
Program/Office/Project Name: Information Technology Department
It is the purpose of the Information Technology Department to provide the
Pawnee Nation and its programs support and services for all their technology
needs. These services provided include but not limited to network security,
network administration, systems administration, desktop support and consulting
& procurement services directly related to tribal computer and data systems. The
Information Technology Department is an indirect cost service.
II.
Executive Summary:
The Information Technology department maintains the infrastructure we
currently have on a day to day basis. This quarter we have been working on the
new server installation and way to keep Pawnee Nation staff working from home
due to the covid-19 social distancing.
III.
Obstacles
Understaffed is a big obstacle. When I was hired in 2010 there were 5 of us
in the Information Technology department. I would like to see it staffed with 5
again soon. We have also had some short weeks due to the covid-19.
IV.
Quarterly Goals and Objectives
The Information Technology Department’s main goal is to keep the
technology infrastructure for Pawnee Nation up and running, with minimal
downtime. We also want to help the employees be more productive and efficient
through technology within our budget. The Information Technology team has
been very busy on these objectives
General:
Working on all the helpdesk tickets and phone calls we receive
daily.
Working on the implementation of the new servers.
Working on locating, purchasing and implementation of software
for remote workers.
Working on quotes for programs.
Security:
Server builds for new VMSphere servers
Setup mobile workstations for employee remote access
PN Divisions Quarterly Reports
Page 16 of 98
First Quarter 2020
Information Technology Department
Quarterly Report to the Pawnee Business Council
First Quarter 2020
Kaspersky Updates and PC virus scans, daily
Access Point Configuration
Quotes and Microix entry for IT procurement
Active Directory Administration
Deskside Support
Pawnee Nation College Network Cabling
Emergency Operation Center Laptop Updates
Set up new users
Reconcile domain user list with HR employees list to gain available
licenses
Applications Support Specialist:
We currently have no Applications Support Specialist employee. All
the current IT staff have been sharing responsibility for these duties.
System Administrator:
EOC and getting things setup for Emergency protocol.
Helping all user’s with zoom meetings and logging in from home.
Working on the New server’s that was purchased.
Maintaining and servicing the Backup Servers.
Forwarding and updating everyone’s Shoretel phones to rollover to
cell phones.
Updating and changing the main number for the Pawnee Nation’s
answering system.
Support LANs, WANs, network segments, Internet systems.
Maintain system efficiency.
Ensure design of system allows all components to work properly
together.
Troubleshoot problems reported by users.
Maintain network and system for the Domain.
Analyze and isolate issues.
Evaluate and modify system's performance.
Ensure network connectivity throughout the Pawnee Nation and
infrastructure is on par with technical considerations.
Assign configuration of authentication and authorization of directory
services.
Maintain network facilities in individual machines, such as drivers
and settings of personal computers as well as printers.
PN Divisions Quarterly Reports
Page 17 of 98
First Quarter 2020
Information Technology Department
Quarterly Report to the Pawnee Business Council
First Quarter 2020
Maintain network servers such as file servers, Veeam backups,
intrusion detection systems.
Updating the Food distribution Software to the current shopping list.
Updating Tagpro to the current tag agency requirements for the live
systems.
Help Desk
We currently have no Help Desk employee. All the current IT staff
have been sharing responsibility for these duties.
V.
Travel and Training:
We have utilized all free training we can find on the internet.
VI.
Financial Reporting
We have utilized $112,253.59 of our $457,549.48 approved
budget for 2020.
PN Divisions Quarterly Reports
Page 18 of 98
First Quarter 2020
Pawnee Nation Enrollment Department
Quarterly Report to the Pawnee Business Council
1st quarter - 2020
I.
Enrollment Department
The Enrollment Department is responsible for all aspects of tribal membership. This
scope of work includes, but is not limited to, maintaining up-to-date tribal enrollment
records, processing applications for tribal enrollment, processing relinquishments of
tribal enrollment, issuing Certificate of Degree of Indian Blood (CDIB) cards, issuing
Verification of Indian Preference (BIA Form 4432) forms, processing the annual
annuity disbursement, and facilitating tribal elections by providing a listing of eligible
voters to the Election Commission.
II.
Executive Summary:
During the first quarter the Enrollment Department has been operating with a full staff
consisting of the Enrollment Manager and the Enrollment Specialist. During the
emergency shutdown of Pawnee Nation on March 12, 2020 due to the COVID-19
Pandemic the Enrollment office continued to work in the office to provide enrollment
services to tribal members via phone, email, fax and mail.
III.
Quarterly Goals and Objectives
The following is the Enrollment Departments Goals and Objectives met during the 1st
quarter.
GOAL: To provide accurate and timely enrollment and membership services.
OBJECTIVE 1: To maintain up-to-date Pawnee Nation tribal enrollment
records, including the daily up-keep of electronic membership records, factchecking against historical hard-copy membership records when necessary,
and the timely resolution of any discrepancies in enrollment information.
During the first quarter, the Enrollment Office processed 69 address changes,
researched 39 family history trees which includes researching family trees for
verifying enrollment eligibility, answered 241 tribal verifications, provided 29
applications for enrollment, documented 1 enrollment verifications for the
Department of the Interior Eagle Permit Application, documented the deaths of
5 tribal members, issued 3 relinquishment forms to tribal members and
received 0 requests for information regarding Pawnee history. Mailed out 52
change of address forms to tribal members and processed 7 name changes.
Provided 144 other services which can consist of mailing forms, issuing
reports for enrollment numbers to Pawnee Nation Programs, writing letters to
organizations to verify annuity payments of tribal members, verifying
enrollment, returning original documents via mail to applicants and responding
to any requests or questions regarding enrollment by mail, email, fax and
phone.
PN Divisions Quarterly Reports
Page 19 of 98
First Quarter 2020
Pawnee Nation Enrollment Department
Quarterly Report to the Pawnee Business Council
1st quarter - 2020
OBJECTIVE 2: To review applicants for tribal enrollment, prepare required
documentation, and work with the Enrollment Committee, Nasharo Council,
and Pawnee Business Council to process applications for Pawnee enrollment.
During the first quarter, the Enrollment Office processed and presented 18 new
enrollment applications to the Enrollment Committee on January 8, 2020.
Eighteen approved applications were submitted to the Nasharo Council on
January 18, 2020 and were approved by Nasharo Council Resolution #20-01.
Resolution #20-19 was presented to the Pawnee Business Council on February
1, 2020, the resolution approved the membership of 18 new enrolled members.
OBJECTIVE 3: To work with the Enrollment Committee, Nasharo Council,
and Pawnee Business Council to process relinquishments of Pawnee
enrollment, when dual enrollment is discovered and per request of tribal
member. During the first quarter, the Enrollment Office issued 3 Conditional
Relinquishments, 2 Conditional Relinquishments were processed and was
notified of 2 dual enrollments.
OBJECTIVE 4: To issue Certificates of Degree of Indian Blood (CDIB) to
tribal members. During the first quarter, the Enrollment Office issued 38
CDIBs to enrolled Pawnee Tribal Members and issued 4 Pawnee CDIB
Descendant cards.
OBJECTIVE 5: To issue Verification of Indian Preference (BIA Form 4432)
to Pawnee tribal members who are seeking employment within organizations
that practice Indian Preference in hiring. During the first quarter, the
Enrollment Office issued 11 Verifications of Indian Preference (BIA Form
4432).
OBJECTIVE 6: To work with the Division Director for Finance to ensure that
each eligible Pawnee tribal member receives the annual annuity disbursement
check from the Pawnee Nation. During the first quarter 84 annuity checks
were researched and 27 were reissued.
GOAL: To facilitate tribal elections by ensuring that all eligible Pawnee citizens
are included in the election process.
OBJECTIVE 1: To provide the Election Commission with up-to-date enrollment
information for all eligible Pawnee voters. During the first quarter, provided the
Pawnee Nation Election Commission with a listing of eligible voters to be used in
verifying tribal members for the Absentee Ballots and for the Pawnee Business
Council Recall Elections held on March 14, 2020 and May 11, 2020.
PN Divisions Quarterly Reports
Page 20 of 98
First Quarter 2020
Pawnee Nation Enrollment Department
Quarterly Report to the Pawnee Business Council
1st quarter - 2020
OBJECTIVE 2: To provide the Communications Office with mailing lists to be used
in providing election information to all eligible Pawnee voters. During the first
quarter, the Enrollment Office provided the Communications Office with updated
mailing addresses so tribal members may be notified with information regarding any
past or future election information to be used in the dissemination of Chaticks Si
Chaticks, provided a list of tribal members 85 and over to issue birthday checks.
IV.
Travel and Training
During this quarter the Enrollment Manager and Enrollment Specialist attended the
BIA Southern Plains Regional Office Tribal Enrollment Training March 11th & 12th,
2020 in Shawnee, Oklahoma.
V.
Financial Reporting
Executive Director has the information regarding financial reporting of the Enrollment
Department for the 1st quarter.
The Enrollment Department is preparing enrollment applications and any relinquishments for the
Enrollment Committee, Nasharo Council and the Pawnee Business Council next quarter.
PN Divisions Quarterly Reports
Page 21 of 98
First Quarter 2020
Pawnee Cultural Resource Division
5/19/2020
Herb Adson
Pawnee Cultural Resource Division
Pawnee Nation Business Council
Quarterly Report for First Quarter 2020
I.
DIVISION NAME:
Cultural Resource Division (CRD) houses our Museum, Historical Preservation Office (THPO)
Repatriation/NAGPRA, Language, and Culture. Our Jurisdiction includes our Pawnee Reserve,
our Cemeteries, Chilocco Property, Property in Nebraska, and property which is “restricted or
held in trust” for our citizens by the federal government.
II.
EXECUTIVE SUMMARY:
Herb Adson is Division Director, Matt Reed is THPO, Martha Onlyachief is NAGPRA, Adrian
Spottedhorchief is CRD Project Coordinator, and Zac Rice and Taylor Moore are our Pawnee
Language Instructors.
Some of the activities that CRD participated in this quarter:
January CRD hosted a Community Meeting which included a meal. This is part of Shakopee
Grant Timeline. We finished up with our community survey which we gave to Tribal Planner Brian
Kirk. There was over 100 Tribal Citizens that filled out the surveys.
Walter Echohawk and I traveled to Colorado Springs, Co. for a meeting with National Park
Service and a TV crew from Boston, who documented Pawnees connection to Pikes Peak one
of our ancient scared sites.
CRD staff assisted with property committee on making a Burial Policy. We also continued with
our weekly Language and Cultural Classes
February CRD continued with hosting a Chiefs Day activity that is held on Presidents Day. We
included a meal and Chose SKY CHIEF as this year’s honoree. Some of his descendants were in
attendance (Mathews Family).
PN Divisions Quarterly Reports
Page 22 of 98
First Quarter 2020
I attended the monthly Chiefs Meeting to update them on our activities and we continued with
our weekly Language and Cultural Classes.
March CRD was visited by PBS Television Crew from NE. They were doing a story on the tribes
from NE and interviewed some of our PN Citizens.
CRD Cultural Committee met with our Museum Board to form an Advisory Board for the New
Museum/Cultural Center. They met for first time in March
CRD hosted a handgame which was sponsored by two Pawnee Nation Employees who had
recent birthdays.
CRD Staff assisted ICDBC with Pawnee Nation Campgrounds Project and we were asked to
name the new pedestrian bridge that was built at campgrounds.
COVID -19 hit Oklahoma in middle of March which caused us to have a travel ban, stopped
our weekly classes, committee meetings and furloughed CRD Staff to work from home
III
GOALS and OBJECTIVES:
CRD is continuing to work towards preserving our culture through language, supporting and
attending our remaining ceremonies.
Repatriation of our ancestors is always a goal and objective of CRD.
CRD continues to meet the timeline of Shakopee Grant/Donation.
THPO and NAGPRA Offices will submit their own Quarterly Reports.
I have attended monthly Chief’s Meetings, CRD Committee Meetings, Directors Meetings and
Museum Board Meetings.
IV
TRAVEL/TRAINING
CRD Director and Cultural Committee Member Walter Echohawk traveled to Pikes Peak in
Colorado Springs, Co. in Jan. as quests of NPS and the City of Colorado Springs Co.
V
FINANCIAL REPORT:
Total income for this quarter….$ 2,096.30
May 19, 2020 Page 2
PN Divisions Quarterly Reports
Page 23 of 98
First Quarter 2020
Respectfully
Herb Adson
Director
Pawnee Cultural Resource Division
May 19, 2020 Page 3
PN Divisions Quarterly Reports
Page 24 of 98
First Quarter 2020
Pawnee Nation
Tribal Historic Preservation Office
1st Quarter 2020 Report
1. Past Projects
a. Professional Development
i. none
b. Section 106
i. Participated in webinar with USACE Kansas City
District
ii. Attended the annual Fort Carson, CO Section 106
consultation meeting in Trinidad, CO
iii. Attended a joint consultation with the National
Park Service/US Fish and Wildlife in Valentine,
NE
iv. Met with Bureau of Indian Affairs archaeologist
regarding Section 106 reviews on Pawnee Nation
lands
c. Presentations
i. Pawnee astronomy to Edmond Santa Fe Middle School
Indian Education class
d. Community Outreach
i. Conducted a class on making patterns and
construction of plains-style hard sole moccasins
2. Current Projects
a. Section 106
i. To date:
1. 132 Federal reviews
2. 9 non-Federal reviews
3. 137 TCNS reviews
4. 4 pipeline/windfarm reviews
b. Research
i. Continued conducting research on earthlodges
ii. Continued construction of earthlodge
1. Began cutting timbers for entrance
iii. Began planting Pawnee traditional crops
iv. Continued compiling a compendium of Pawnee origin
stories
c. Projects
i. Continued process of writing, obtaining, and
installing a historical marker for the Pawnee
Indian School
ii. Continued enlarging the database of
archaeological sites in Nebraska, Colorado, and
Kansas by working with SHPO offices of each state
3. Future Projects
a. Continue cooperative program with Pikes Peak National
Historic Landmark.
b. Continue construction of earthlodge
PN Divisions Quarterly Reports
Page 25 of 98
First Quarter 2020
Section 106 Reviews 2019
200
176
180
149
144
160
123
140
120
96
100
80
60
43
32
40
20
11
10
6
5
45
15
4
35
21
13
45
7
33
7
8
35
43
27
9
4
32
18
7
30
26
3
38
35
2
0
Federal
Non-Federal
Corporations
Linear (Federal)
Linear (Non-Federal)
Linear (Corporations)
2020 Section 106 Reviews
80
70
60
50
40
30
20
10
0
73
47
51
39
26
0
8
Federal
33
non-Federal
Corporations
1
PN Divisions Quarterly Reports
Page 26 of 98
First Quarter 2020
NAGPRA 1st Quarterly Report January – March 2020
Martha Only A Chief
NAGARA Coordinator
Pawnee Nation of Oklahoma
monlyachief@pawneenation.org
(918) 762.3621 ext. 223
Turned in Annual Report to close out National Park Service for Native American Graves
Protection and Repatriation Act (NAGPRA) Grant 2018 – 2019.
2020 NAGPRA Grant was submitted for funding for approval on February 13, 2020
funding will start in September 2020 on approval. I worked closely with Laura Melton,
Grants and Contracts and appreciate her help.
Due to the COVID training, meetings and consultations are put on hold until they are
rescheduled. Consultations will have to be rescheduled when the tribe lifts the travel ban
for the Pawnee Nation.
Staying in contact with all requests on consultations by email and phone.
Reviewing the Federal Register to see if there are any new listings on Inventory
Completion to see if there are any Pawnee human remains, funerary items, sacred objects,
and/or objects of cultural patrimony.
I am researching the state of Iowa as they have stated if we have an interest in their state
which we do that all human remains, funerary items, sacred objects and/or objects of
cultural patrimony can not leave the state of Iowa. Our interest in certain counties have to
remain in the state of Iowa and reburied there. I am working on this in our interest in
counties are Sioux, Plymouth, Cherokee, Woodbury, Monona, Harrison, Pottawattamie,
Mills, Freemont, and Buena Vista.
Working on another repatriation grant for 2020 which will include transfer control of
human remains and funerary objects from the U.S. Bureau of Reclamation, Nebraska, and
the Kansas State Historical Society. This will include a total of 52 individuals and 167
associated funerary objects.
Development of an MOU with White Sands Monument, NM with the Pawnee Nation.
Continuing to prepare for the largest reburial the Pawnee Nation of Oklahoma will have
as of now. Reburial was scheduled for June 12, 2020, and now is waiting for the travel
ban to be uplifted to pursue burial.
PN Divisions Quarterly Reports
Page 27 of 98
First Quarter 2020
Education Division-Workforce Services
Quarterly Report to the Pawnee Business Council
1st Quarter 2020
I.
Education Division/Education & Training/Workforce Services
Workforce Services assists clients to achieve self-sufficiency through education,
training, and case management. Services are tailored to each client’s needs
based on assessment that identifies barriers and current skill levels, education
and experience. Primary focus and special care focus on identifying, addressing
and overcoming the client’s barriers that contribute to unemployment.
II.
Executive Summary:
Workforce worked hard to continue on-going collaborations with TERO, Iowa Tribe
Vocational Rehabilitation, and the City of Pawnee to provide more information and
opportunities to clients. In the Work Experience component, there was a focus on
training for clients and the community to help clients have a better understanding
on job needs and self-improvement.
III.
Quarterly Goals and Objectives
Continue to collaborate with various program, entities, and grants to offer
more employment opportunities
Continue to provide quality workforce services for all clients and address
areas of weakness from last quarter
Continue providing training in the following areas for clients and the
community; Career Development & Job Searching, Resume & Cover Letter,
Interviews 101-Dress & Self-Presentation, Interviews 102- Do’s & Dont’s,
Professionalism- Hard Skills vs Soft Skills, and Business Communication &
Customer Service
Provide supportive services to address needs of clients during COVID-19
Education & Training
Fourteen (14) clients; Eleven (11) continuing, three (3) new
o 5 males; 9 females
Adult Education/Classroom Training
o Two (2) applications received their commercial A drivers license
Work Experience:
o 2 stationed at Pawnee Nation Education Division
o 1 stationed at the Pawnee Seed Preservation Project
o 2 clients are continuing to work towards acceptance into a nursing
program.
Collaborations
o On-going with Iowa Tribe Vocational-Rehabilitation
PN Divisions Quarterly Reports
Page 28 of 98
First Quarter 2020
IV.
V.
o On-going with TERO
o PN Youth Services
o City of Pawnee
Travel and Training
o “Overcoming Adverse Experience” and other webinars
Future Plans
Continue to assistance clients with training, work experience, and/or
supportive services during the COVID-19 pandemic.
PN Divisions Quarterly Reports
Page 29 of 98
First Quarter 2020
Education Division-Youth Services
Quarterly Report to the Pawnee Business Council
1st Quarter 2020
I.
Education Division/Youth Services
The Education division provides as many resources as possible to be a “one stop
location” to help Native Americans obtain employment experience, leadership
development, and achieve self-sufficiency in our service area.
II.
Executive Summary:
Youth Services main objective this quarter was to prepare for the various camps,
meeting, and activities that will enhance our youth’s education, cultural
knowledge, and health.
III.
Quarterly Goals and Objectives
JOM Parent Committee Meeting
After-school Program
Continue collaboration with DHCS programs
JOM Parent Meeting
Meeting dates
o February 3, 2020
o February 18, 2020
o March 9, 2020
Unity Event; February 22, 2020; Iowa Nation Perkins, OK
Highlights:
o Participated in the KAIROS blanket exercise that is a unique,
participatory history lesson for Native and non-Natives
o Four (4) student from Pawnee Public Schools attended
o Collaboration with eight (8) different Tribal youth councils
Afterschool Program
Highlights:
2 student workers, high school students
16 kids in program
o 1st- 2
o 2nd- 2
o 3rd- 6
o 5th- 1
o M/S- 4
o H/S- 1
Visa Card Clothing Supplement
PN Divisions Quarterly Reports
Page 30 of 98
First Quarter 2020
This supplemental fund is for all Pawnee Tribal members grades Pre-K- 12th. Each
semester the students are allotted $125 to be used for school clothes, supplies,
or any other school related items. Each parent/student is responsible for turning
in the original receipts as well as a renewal form for future semester funding. For
the Spring 2020 semester the program served 170 students within the United
States.
IV.
Travel and Training
Various webinars for Childcare and COVID
Future Plans
o Continue providing assistance and/or supportive services for our youth
clientele and families during the COVID-19 pandemic.
PN Divisions Quarterly Reports
Page 31 of 98
First Quarter 2020
Cultural Presentation participants at Pawnee High
School, November 2019
PN Divisions Quarterly Reports
Page 32 of 98
First Quarter 2020
Pawnee Nation Learning Center/ Child Care and
Development Fund
Quarterly Report to the Pawnee Business Council
1st Quarter - 2020
I.
Program/Office/Project Name: Child Care and Development Fund (PNLC)
The Child Care and Development Fund program goal is to increase the
availability, affordability, and quality of the child care services in the Pawnee
Nation service area that includes Pawnee County and Northern Payne County. The
Pawnee Nation Child Care Program operates the Pawnee Nation Learning Center
and Afterschool Program for children ages two months through 8 years of age.
The CCDF program also operates the Pawnee Nation Child Care Assistance
Program that offers child care service assistance to qualified applicants.
II.
Executive Summary:
The Pawnee Nation Learning Center served 58 children during the first
quarter. The children are provided with a nurturing, healthy and safe learning
environment. Developmentally appropriate educational activities, breakfast,
lunch and afternoon snacks are provided daily. The Learning Center is currently
operating with 58 children enrolled.
Valentine’s Day parties were held in each classroom on February 14th.
Teachers post a list of party favors for parents to sign up their child to bring
something for the party. Parents were welcome to attend the Valentine’s Day
parties.
Spring pictures were taken on February 14th.
The Child Care staff includes: Infant Teachers: Stephanie Sewell and Nicole
Ankney; Wobbler Teachers: Pani Moore and Destiny Taylor, 2’s teacher: Callie
Wilson, 3’s teacher: Vickie Reusch, Pre-K teacher: Dana Stewart. The
Afterschool Program is under the instruction of Hannah Buchanan. Cree
Roughface serves as our floater. Shelby Duncan is a temporary hire to fill in for
teachers who are on maternity leave. The cook for all sites is Becky Holt. The
Center operated under the instruction of Center Manager Samantha Baker and
Assistant Manager Christina Attocknie.
The Pawnee Nation Learning Center closed on March 17, 2020 due to the
outbreak of COVID-19. The center took precautions to ensure the health and
safety of our children and staff. On April 13, 2020, the center re-opened to our
already enrolled families that were considered essential personnel for our
community. During this time between April 13, 2020 to May 19, 2020 we have
provided services for nine (9) families, totaling seventeen (17) children.
The CCDF program provided partial or full child care service assistance for
sixteen children during the first quarter.
PN Divisions Quarterly Reports
Page 33 of 98
First Quarter 2020
Pawnee Nation Learning Center/ Child Care and
Development Fund
Quarterly Report to the Pawnee Business Council
1st Quarter - 2020
III.
Quarterly Goals and Objectives
GOAL 1: To provide quality child care for our Native American and community
children.
OBJECTIVE 1: The CCDF program will maintain the Pawnee Nation
Learning Center for child development and child care services.
ACTIVITIES:
1. Maintain child care license through the State of Oklahoma
Department of Human Services (DHS). Continuous. DHS
Requirements must be met at all times to remain in compliance.
This involves certified staff in compliance with child/adult ratios and
facilities maintained in safe and healthy repair.
2. Utilize Child and Family Food Program (CACFP) to provide healthy meals and
snacks. Completed. Meals served: 1,218 breakfasts, 1,398 lunches and
2,074 afternoon snacks. Reports are submitted to receive reimbursement
for the food program.
3. Provide staff training for quality child care services. Completed.
Training provided is listed below. The Oklahoma Department of
Human Services Licensing Requirements states entry level
employees will receive 20 hours of training within three months of
employment and each person who is counted toward meeting the
staff-child ratio is required to obtain 20 clock hours per employment
year. Manager must complete 30 hours.
IV.
Travel and Training
Destiny Taylor, Callie Wilson and Shelby Duncan completed their NIMS training
IS-00700.B and IS-00100.C. Shelby Duncan completed CPR training on March 13,
2020. Shelby Duncan has received her PLD level 1 from the Center for Early
Childhood Professional Development. Dana Stewart is pursuing a Child
Development Associate (CDA) to become a master teacher for preschool age
children. Dana Stewart has completed a 20 clock hour training for “Preschoolers
in Child Care” and a 10 clock hour training “Observing, Recording, and Assessing
Children’s Development”. Becky Holt has completed various trainings through our
CACFP Food Program called “Thirty on Thursdays” training webinars that go over
our food regulations and requirements for the state of Oklahoma.
PN Divisions Quarterly Reports
Page 34 of 98
First Quarter 2020
Pawnee Nation Learning Center/ Child Care and
Development Fund
Quarterly Report to the Pawnee Business Council
1st Quarter - 2020
PDLs and director’s credentials must be renewed annually and are registered
on the CECPD (Center for Early Childhood Professional Development) website.
Samantha Baker and Christina Attocknie attended the Oklahoma Tribal Child
Care Association Network Meeting on March 3, 2020 in Shawnee, Oklahoma.
Items discussed at the meeting were as following: Licensing, subsidy/ contracting,
Reaching for the STARS Program, Office of Background Investigations, and tribal
updates of other child care programs.
V.
Financial Reporting
The CCDF program operates under three budgets: CCDF Discretionary, CCDF
Mandatory and the Hukasa Bank Account. The program is utilizing all three
funding sources.
VI.
Future Plans
There is a list of priority items that needs to be addressed with the additional
funding coming this year. The top priority items are as follows:
Door locking system
Camera monitoring system for the classrooms
New awning for the main entrance of the Learning Center
Kitchen upgrades (industrial stove & refrigerator, fire suppression
hood.
New carpet/tile in the Learning center
Additional toys and equipment for classrooms and playground
Continue offering quality child care to the community.
Respectfully Submitted,
Samantha Baker, Learning Center Manager
PN Divisions Quarterly Reports
Page 35 of 98
First Quarter 2020
Division of Finance
Quarterly Report to the Pawnee Business Council
1st Quarter
January – March 2020
I.
Finance Division
The Pawnee Nation of Oklahoma’s Finance Division provides accounting services to
the Pawnee Nation through accounts payable, accounts receivable, and payroll. The
Finance Division provides payment, accounting, and reporting services to the
Pawnee Nation’s various tribal, federal grants, contracts, and programs. While,
ensuring compliance with the Pawnee Nation fiscal policy, Generally Accepted
Accounting Principles, and 2CFR Part 200 OMB Guidance to ensure financial
statements are accurately stated.
II.
Executive Summary:
The principle function of the Finance Division is to provide accurate and timely,
reliable and comparable financial reports to Pawnee Business Council (PBC), the
Executive Director and the Pawnee Nations division and program directors to make
management decisions that affect the Pawnee Nation and its members.
Finance helped several divisions and programs with budget modifications throughout
the quarter. Accountants were had to handle a larger than normal volume of Budget
Modifications during the first quarter due to COLA raise. Finance also continued to
provide monthly and quarterly financials to all divisions and programs.
Finance is expecting distributions from TDC will be less than expected for the 2nd
Quarter of 2020 due to Covid virus and the closing of the Casino. Therefore, the
Nation will need to monitor future closely as our financial reserve recovers. We have
continued monthly meetings with PTDC and its staff to keep the nation informed on
distributions and enable the executive staff to better manage the budgets. Finance
and the Executive director will continue to watch cashflows monthly to make sure the
nation maintains enough funds to manage all financial obligations.
We had begun to explore options to develop our own tribal fleet of vehicles. We met
with a representative from Enterprise Fleet Management to explore option that would
allow us to begin this process with very low capital requirements This project has
been delayed because of the virus but we hope to get this back on track during the
3rd quarter.
Third party billing is something we want to continue to pursue. We hope to leverage
some of the additional funding source available in the second quarter to get this
moving forward. Once we are pasted the chaos that has been the end of the first and
start of second quarter we want to look at a consultant to help us with this.
Accounts Payable – This department continues to make sure all the bills are getting
paid on time and check requests are being done in an efficient manner. The travel
process has improved however we still need improvement on the timeliness of travel
reconciliations.
PN Divisions Quarterly Reports
Page 36 of 98
First Quarter 2020
Division of Finance
Quarterly Report to the Pawnee Business Council
1st Quarter
January – March 2020
Payroll – This department is doing a good job and making sure timesheets for all
departments are completed and submitted on time. We have implemented addition
checks and balances to ensure direct deposits are handled correctly. Payroll has also
done an excellent job getting payroll submitted as required while working around
holidays.
Accounting - The accountants continue to send out monthly reports and assist
directors when needed. We are continuing to make improvements to the financial
processes of the Nation. We are current on monthly closeouts and bank
reconciliations.
III.
Quarterly Goals and Objectives
Manage Pawnee Nation Budgets.
Provide training to employees on financial processes
Perform quarterly close-outs
Complete a schedule of tasks required to be completed in the finance
department on a monthly basis by the finance employees
Complete the 2019 IDC proposal.
Improve Grant Closeout Process
Complete Audit preparation.
IV.
Travel and Training
The Finance Director and Senior Accountant attended the Oklahoma Tribal Finance
Consortium training in January. The training and contacts made continue to serve the
nation by helping us improve our financial processes and efficiency.
V.
Financial Reporting
The department budget has been reviewed. The remaining budget remained the
same and is healthy and in good shape as of March 31, 2020.
.
VI.
Conclusion
The Finance Division will maintain an open-door policy and attempt to be available
always to assist tribal members, the public, directors and employees. Please feel free
to contact any of the finance department employees with your questions:
PN Divisions Quarterly Reports
Page 37 of 98
First Quarter 2020
Division of Finance
Quarterly Report to the Pawnee Business Council
1st Quarter
January – March 2020
William Perry, Finance Director, Ext. 205
Janet Mulder, Accountant, Ext. 121
Freida Pratt, Payroll Clerk, Ext. 125
Penny Powell, Sr. Accountant, Ext. 209
Nancy Moore, Accountant, Ext. 119
Davi Ferris, A/P-Clerk, Ext 120
Respectfully,
W. Harrison Perry
Finance Director
PN Divisions Quarterly Reports
Page 38 of 98
First Quarter 2020
Pawnee Nation Procurement Department
Quarterly Report to the Pawnee Business Council
1st Quarter - 2020
I.
Program/Office/Project Name: Procurement Department
The Procurement Department should oversee all purchasing and contracting
transactions, concerning the Pawnee Nation. We are also responsible for
receiving and distributing all ordered goods, identifying and placing property
identifiers, on qualified items, and conducting annual inventories. Maintaining
Inventory records is also a key function, of the Procurement Department. As of
late August 2016, the Procurement Department has also taken travel
arrangement responsibilities, for the Nation’s staff. We are also the support staff
for the Nasharo Council, and the Pawnee Nation Election Commission.
II.
Executive Summary:
January 2020 –
During the first quarter of 2020, the Pawnee Nation was under a continued
purchasing and travel ban, for all Tribal Programs. In January, the Procurement
Department processed fifteen travel requests, total. Only 2 of the travels were for
tribally funded programs. Also, during this month, the Procurement Office
processed 8 exception reports. Our CM/GC Construction collaborative
construction project is still underway. Administrative Support was provided, to
the Pawnee Nasharo Council, as needed.
February 2020 –
In February, the Procurement Department processed 15 travel requests. None of
those were for tribal funded programs. Ten exception reports were processed, by
our office in February. Administrative support was provided to the Pawnee
Nasharo Council, as needed.
March 2020 –
In March, the Pawnee Business Council voted to ban all travel due the COVID 19
Pandemic. For the month of March, the Procurement Department processed 0
exception reports. Administrative Support was provided, to the Pawnee Nasharo
Council, as needed.
During the first quarter, of 2020, the Procurement Department monitored all
procurements, maintained inventory, received and distributed all ordered goods,
coordinated travel, and provided administrative support to the Pawnee Nasharo
Council, and the Pawnee Nation Election Commission.
III.
Quarterly Goals and Objectives
Explain program and project goals met during the quarter.
PN Divisions Quarterly Reports
Page 39 of 98
First Quarter 2020
Pawnee Nation Procurement Department
Quarterly Report to the Pawnee Business Council
1st Quarter - 2020
All travel was successfully coordinated, and minimal issues occurred.
The Pawnee Nasharo Council was adequately supported, throughout the
first quarter of 2020.
IV.
Travel and Training
On March 9th 2020 all travel and training was banned.
V.
Financial Reporting
The Procurement Department stayed on track with our spending for the 2020
year.
PN Divisions Quarterly Reports
Page 40 of 98
First Quarter 2020
Division of Health and Community Services
Quarterly Report to the Pawnee Business Council
1st Quarter - 2020
I.
Program/Office/Project Name: Division of Health and Community Services
The mission of the Division of Health and Community Services is to improve the
overall wellness and lifestyle of Pawnee Tribal members and Native Americans
within our community. DHCS accomplishes this by providing services such as
health education, substance abuse counseling, nutrition, physical fitness,
preservation of family, safety planning, and youth development. Per the new
organization chart, the Division of Health and Community Services consists of
eight (programs) under (2) departments: Health & Prevention-Community Health
Representatives/Health Education; Special Diabetes Program for Indians;
Substance Abuse Program/Methamphetamine and Suicide Prevention
Initiative/Tribal Opioid Response Program and Social Services- Ti-Hirasa
Domestic Violence Program; Family Services; Food Assistance; and Elder
Services. The DHCS Office is also overseeing the tribal assistance programs:
elders, disability, and emergency.
II.
Executive Summary:
Much of the quarter was dedicated to working on the following: 1) staff
transition-(4) team members left this quarter; 2) staff training for new and
current team members; and 3) COVID-19. During the COVID-19, Pawnee Nation
went into isolation and cancelled all travel as well as group/community
activities. In addition, TERC was activated and the role of DHCS is logistics. All
DHCS Programs, including the DHCS Director, continued to do provide client
services (with modifications).
Quarterly Goals and Objective
GOAL 1: The DHCS Director will be responsible for new program development
and- technical assistance to program directors in preparing new and continuation
proposals that support the continued and future growth of the Pawnee Nation.
OBJECTIVE 1: The DHCS Director will work in a coordinated team effort with
Program Coordinators in the development of new or continuation proposal
applications to funding agencies.
ACTIVITY 1: The DHCS Director worked with Tribal Planner and MSPI on the
Tribal Behavioral Health “Native Connections” Grant; submitted on December 10.
OUTCOME 1: Waiting on response.
ACTIVITY 2: The DHCS Director worked with Ti-Hirasa Domestic Violence
Coordinator on the Office of Violence Against Women Grant, funded by
Department of Justice-submitted February 25.
PN Divisions Quarterly Reports
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First Quarter 2020
Division of Health and Community Services
Quarterly Report to the Pawnee Business Council
1st Quarter - 2020
OUTCOME 2: Waiting on response.
ACTIVITY 3: The DHCS Director worked with Ti-Hirasa Domestic Violence
Coordinator on Family Violence Prevention/Domestic Violence Shelter and
Supportive Services grant proposal, funded by Administration of Children &
Families-submitted February 28.
OUTCOME 3: Waiting on response.
OBJECTIVE 2: The DHCS Director will work with the Planning Director on
strategic planning for new program development and/or reorganization.
ACTIVITY 1: The DHCS Director is on the Organizational Chart Committee and
reviews organizational changes for each division.
OUTCOME 1: Revised organizational chart approved by PBC on February 1.
GOAL 1: The DHCS Director will be responsible for all program compliance in
regarding to the funding agencies and/or PN.
OBJECTIVE 1: The DHCS Director will work in a coordinated team effort with
Program Coordinators to make sure programs are in compliance with the
funding agency and/or PN.
ACTIVITY 1: THE DHCS Director is working with each program to develop and/or
update their COOP Plans; make sure all staff has completed the NIMS, Food
Handlers, and CPR Trainings; and all staff evaluations have been completed.
OUTCOME 1: COOP Plans have all been updated.
OUTCOME 2: New and/or current staff need to complete and/or recertify for
trainings. Almost all of the staff has completed (1) CPR/First Aid, (1) Food
Handlers, and (1) NIMS.
OUTCOME 3: All programs need to update program information on the PN
website.
OUTCOME 4: Evaluations need to be submitted to Human Resources.
ACTIVITY 2: THE DHCS Director is working with each program to make sure all
budgets are up-to-date and match funding agency award amount.
OUTCOME1: N/A.
Objective 2: The DHCS Director will assist in providing community health
education to the Pawnee community.
PN Divisions Quarterly Reports
Page 42 of 98
First Quarter 2020
Division of Health and Community Services
Quarterly Report to the Pawnee Business Council
1st Quarter - 2020
ACTIVITY 1: DHCS Director helps with the Wellness Program (when needed) (i.e.
Zumba, Yoga, RIPPED, Kickboxing, or Bootcamp).
ACTIVITY 2: DHCS Director participated and/or attended Move with Heart and
Title VI Advisory Board Bingo Night.
ACTIVITY 3: DHCS Program (mostly those IHS-funded) assisting Housekeeping
Department with Lysol/Clorox wipes for the Pawnee Indian Health Center.
III.
Meetings and Tribal/DHCS Events
1/06, 2/03, 3/02, 3/23 -DHCS Coordinators Meetings
1/07, 2/27, 3/16, 3/23 - Division Directors Meetings
1/09, 2/06, 3/03-Princess Committee Meetings
1/16, 2/12, 2/27-Interviews
1/21-Finance Meeting
1/21, 1/28, 1/30-TSET Meeting
1/23- Pawnee Service Unit Health Board Meeting
1/27, 2/10-Staff Evaluations
1/27-Pawnee County Healthy Coalition Meeting
1/30, 2/28-Employee Staff Meeting
1/31-Meeting with Judge Harrison
2/11-Move with Heart
2/14, 2/28-Spring Break Camp Meeting
2/14-Title VI Advisory Board Bingo Night
2/19-Behavioral Treatment Facility Meeting
2/26-Third Party Billing Meeting
2/28-Child Abuse Prevention Meeting
2/28-TOR Update Meeting
3/02-VAW Meeting
3/04-Pawnee Health Summit Meeting
3/10-TERC Meeting
3/11-Corona Virus Epi-Response Team at Pawnee Indian Health Center
3/12-Meeting with DNRS
3/12-Meeting with E.D.
3/12-Meeting with EMS Coordinator
3/13-Prayer Breakfast
3/20, 3/27-COVID-19 Discussion with Title VI Grantees
3/26-Meeting with SAP/MSPI/TOR Coordinator
3/26-Meeting with HR Coordinator, Finance Director, and E.D.
PN Divisions Quarterly Reports
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First Quarter 2020
Division of Health and Community Services
Quarterly Report to the Pawnee Business Council
1st Quarter - 2020
IV.
Travel and Training
01/25- Six Nations Human Trafficking Awareness in Indian Country at Osage
Casino
01/30-QPR Training
02/18-Travel Training
V.
Financial Reporting
The DHCS Office financial status is reflected in special reports prepared by
Pawnee Nation Finance Department and Grants & Contracts Office. Also, the
DHCS Director has access to all DHCS program budgets and reports.
VI.
Direct Assistance (this quarter-non-reoccurring)
Elders-(56)
Disability-(17)
Emergency-(14)
VII.
Future Plans
Continue to work in isolation & provide client services
Develop new procedures on how to provide client services once isolation is over
Assist programs with budget modifications
PN Divisions Quarterly Reports
Page 44 of 98
First Quarter 2020
Pawnee Nation CHR/EMS/Health Education Program
Quarterly Report to the Pawnee Business Council
1st Quarter - 2020
I.
Pawnee Nation CHR/EMS Program:
The purpose of the Community Health Representative/Emergency Medical Services
is to act as an advocate and facilitator for families and individuals to gain access to
comprehensive health care services as well as provide opportunities to enhance the
quality of life for the people they serve. The target population is eligible Indian
residents living within the Pawnee Tribal Service Area in Pawnee County and the city
limits of Stillwater, OK in Payne County.
Pawnee Nation Health Education Program:
The purpose of this contract is to establish identifiable health education components
within the tribal health department. The Health Education Program strives to promote
awareness, guidance & counseling and prevention of disease and/or disability among
Indian people. The overall goal is to enhance the quality of life for the people we serve
inspiring healthy lifestyles.
II.
Executive Summary:
The CHR and HE Programs continue to strive to enhance the health of our tribe and
community by providing health promotion and disease prevention opportunities such
as medical transports, medication deliveries, and home visits. Much of this quarter
was spent carrying out business as usual as well as planning, collaborating, and
implementing community events such as the Heart Health Awareness Events and
Wellness Committee’s Ripped and Yoga classes. We also took part in events put on
by other programs within our division. In response to the COVID-19 Pandemic,
Pawnee Nation went into isolation. The CHR and HE Programs began following our
Continuity of Operations Plan (COOP) to further client assistance.
III.
Quarterly Goals and Objectives:
Goal1: To provide for a continuum of services to the population through health
education, case findings, referral follow ups and provisions of supportive services.
Objective 1: To assist the target population in maintaining their health and wellbeing and to continue to enhance the quality of life through preventative services
and health delivery.
Activity 1: The CHR/EMS Program picked up medications, supplies, and equipment
from IHS, local pharmacies, and out of town referral pharmacies for clients with no
other means of transportation.
Outcome 1: The CHR Program picked up and delivered medications, supplies, and/
or equipment for twenty-nine (29) clients this quarter.
Activity 2: The CHR/EMS Program provided transportation services to eligible Indian
residents to and from IHS and other referred facilities when necessary for routine
non-emergency appointments.
PN Divisions Quarterly Reports
Page 45 of 98
First Quarter 2020
Pawnee Nation CHR/EMS/Health Education Program
Quarterly Report to the Pawnee Business Council
1st Quarter - 2020
Outcome 2: The CHR/EMS Generalists transported ninety (90) clients this quarter.
Activity 3: The CHR/EMS Program conducted home visits/wellness checks for those
who are homebound.
Outcome 3: The CHR/EMS Generalists conducted nine (9) home visits this quarter.
Objective 2: To organize community health promotions and disease prevention for
the target population.
Activity 1: The Wellness Program sponsored a community Weight Loss Challenge,
from January 16 to present, and it was based on pounds lost.
Outcome 1: There are forty-one (41) participants.
Activity 2: The CHR/HE Programs in collaboration with the Diabetes Program hosted
“Move with Heart” a heart health education event on February 11. The event
featured a yogurt bar, screenings, physical activity, and a speaker inspiring heart
healthy choices.
Outcome 2: There were twenty-five (25) participants who attended the event.
Activity 3: The CHR/HE and Diabetes Programs collaborated with the Tribal
Development Corporation to screen TDC employees on February 20 and 21 in honor
of Heart Health Awareness Month.
Outcome 3: There were forty-five (45) employees screened.
Activity 4: The CHR/HE Programs assisted the Ti Hirasa Domestic Violence Program
by chaperoning the Teen Dating and Violence Awareness Dance on February 29.
Outcome 4: Twenty-four (24) students attended the event.
Activity 5: The CHR/HE Program in collaboration with the Wellness Committee
hosted Ripped and Yoga classes for community members throughout the quarter.
Outcome 5: Average participants in each class are as follows: Ripped (6), and Yoga
(10).
Activity 6: The CHR/HE Program began gathering information to produce education
awareness pamphlets regarding COVID-19 (Coronavirus) to be delivered to Title VI
Elders receiving meals. (Info from CDC Website)
Outcome 6: Sixty (60) pamphlets were disbursed.
IV.
Travel, Training, and Meetings
January:
6- DHCS Coordinators meeting
10- Employee Club meeting
27- Salvation Army meeting
29- Wellness/Healthy & Fit/Safe Schools meeting
PN Divisions Quarterly Reports
Page 46 of 98
First Quarter 2020
Pawnee Nation CHR/EMS/Health Education Program
Quarterly Report to the Pawnee Business Council
1st Quarter - 2020
30- QPR Training
30- PN Staff meeting
31- CPR Training
February:
3- DHCS Coordinators meeting
11- Food Handlers Training
14- Spring Break Camp meeting
14- ICW Event meeting
18- Travel Training
28- PN Staff meeting
March:
2- DHCS Coordinator meeting
4- Wellness/Health & Fit/ Safe Schools meeting
23- Emergency DHCS Coordinator meeting (COVID-19 Response)
27- CSBG Training/Orientation
30- CSBG Tech Solutions Webinar
31- CSBG Flexibilities Guidance Webinar
31- LIHEAP COVID-19 Response Webinar
V.
Financial Reporting
The Pawnee Nation CHR/HE Program financial status is reflected in special reports
prepared by Pawnee Nation Finance Department and Grants & Contracts Office.
General Assistance:
During this quarter, general assistance was provided to eligible clients through the
CSBG and LIHEAP Programs. The following is the number of clients served this
quarter:
CSBG-seven (7)
LIHEAP-thirty-four (34)
VI.
Upcoming Events:
COVID-19 Response Drive (partnering with Education)
Men’s Health Awareness
Pawnee Nation Health Fair
Homecoming Festivities
PN Divisions Quarterly Reports
Page 47 of 98
First Quarter 2020
Pawnee Nation Diabetes Program
Quarterly Report to the Pawnee Business Council
1st Quarter –2020
I.
Program/Office/Project Name: Diabetes Program:
The Pawnee Nation Diabetes Program promotes the delivery of supportive,
interactive, and educational services for Native Americans with the risk factors of
developing and/or with the diagnosis of diabetes who reside within the Pawnee
service area. It is our intent to improve the quality of life for Native Americans by
implementing SDPI Best Practice: Physical Activity/Education.
II.
Executive Summary:
The Diabetes Program has continued to provide services designated to enhance the
quality of life for the people we serve. This quarter, staff provided direct care services
such as blood glucose monitoring supplies, socks, and assistance with eyewear and
Glucerna. The program continues to be involved in the Pawnee County Healthy
Coalition, Pawnee Public School’s Safety, Health, and Wellness Committee, to obtain
more community outreach, network and combine resources. Best Practice continued
with collaborations for the Move with Heart Event, Teen Dating Violence Awareness
Dance, Spring Break Camp, and ICW event. Due to the heightened risks around the
COVID-19 pandemic, many of the schedules events for March were cancelled.
Quarterly Goals and Objectives
GOAL 1: To increase physical activity, it helps reduce the risk for developing diabetes
and its complications as well as the reduction of the occurrence of obesity.
OBJECTIVE 1.1: Increase the rate of participation of activities and education on
physical activity with or without the diagnosis of diabetes.
Activity 1: The Diabetes Program in collaboration with the CHR/HE and SAP
Programs, shall be known as the Wellness Program Committee, provided (2) Yoga
classes and RIPPED.
Outcome: The total fitness class participants was (38) which includes Yoga (10) and
RIPPED (6). The classes are reoccurring participant average over the three (3)
months.
OBJECTIVE 1.2: Number of individuals that participate and clients with an improved
BMI, blood sugar levels, and blood pressure levels
Activity 1: The Diabetes Program conducted screenings at the Move with Heart Event
on February 11.
Outcome: The quarterly average for blood pressure was 131/79.
PN Divisions Quarterly Reports
Page 48 of 98
First Quarter 2020
Pawnee Nation Diabetes Program
Quarterly Report to the Pawnee Business Council
1st Quarter –2020
GOAL 2: Prevent and/or reduce the occurrence and complications of diabetes.
OBJECTIVE 2.1: Increase the rate of participants being educated on diabetes
prevention during outreach events with or without the diagnosis of diabetes within
our service area on how physical activity and weight loss affects the prevention
and/or maintenance of diabetes.
Activity 1: Pawnee County Healthy Coalition provides information and resources with
the chance to collaborate in future events or projects. Continual Monthly meetings
occur.
Outcome: Monthly meetings were held on January 27 and February 24.
GOAL 3: To reduce the occurrence and prevent the onset of diabetes among Native
American youth.
OBJECTIVE 3.1: Increase the rate of youth participation in screenings and/or physical
activity during community youth outreach camps.
Activity 1: The Diabetes Assistant helped chaperone the Teen Dating Violence
Awareness Dance on February 29.
Outcome: Twenty-four (24) students attended the event.
OBJECTIVE 3.2: Increase the rate of participants being educated on diabetes,
nutrition, and participate in physical activity during community outreach events.
Activity 1: The Diabetes Program participated in the Move with Heart Event on
February 11.
Outcome: A total of (10) participants received screenings.
Activity 2: The Diabetes Program and CHR/HE hosted Heart Healthy Screenings on
February 20-21, for the Tribal Development Corporation employees.
Outcome: A total of (45) participants received screenings.
GOAL 4: To assist in preventing and/or reducing the occurrence of complications due
to diabetes among Native Americans in our service area.
Objective 4.1: To increase the rate of complete and documented annual exams that
assist in preventing and/or reducing the occurrence of complications due to
diabetes.
PN Divisions Quarterly Reports
Page 49 of 98
First Quarter 2020
Pawnee Nation Diabetes Program
Quarterly Report to the Pawnee Business Council
1st Quarter –2020
Activity 1: The annual exams are for the clients benefit to maintain control of
diabetes and minimize the complications. Once all exams including downloads of
glucometers, clients are eligible for the demonstrated need of Nike shoes.
Outcome: (0) clients have completed annual exams within the quarter (Dental, Eye,
Nutrition, Foot, A1Clab, meter downloads). It is proven a demonstrated need for
clients to obtain Nike N7 shoes to diabetes clients who have completed all annual
exams. This shall reduce the complications with diabetes which can occur over time.
Objective 4.2: Secondary Prevention: Program assists with testing supplies and nonformulary medications.
Activity1: Clients were given glucometers to monitor their blood sugars at home. This
tool helps the client to keep a close watch on the sugar levels and gain better control
hypo/hyperglycemic episodes. Glucerna shakes will continue to be monitored.
Outcome: (20) clients were issued testing supplies, (5) prescriptions were filled for
non-formulary medications (Glucerna health shakes), (5) clients received eyewear
assistance, and (9) received diabetic socks.
III.
Travel, Training, Meetings
January:
6-DHCS Coordinators Meeting
14-Eagle Adventures
21-Eagle Adventures
28-Eagle Adventures
29- Pawnee Public School’s Safety, Health, and Wellness Committee
30-QPR Training
30-PN Staff Mtg
February:
3-DHCS Coordinators Mtg
4-Eagle Adventures
11-Eagle Adventures
14-ICW Event Mtg & Spring Break Camp Mtg
18-Travel Training
18-Eagle Adventures
25-Eagle Adventures
28-PN Staff Mtg
March:
2-DHCS Coordinators Mtg
3-Eagle Adventures
PN Divisions Quarterly Reports
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First Quarter 2020
Pawnee Nation Diabetes Program
Quarterly Report to the Pawnee Business Council
1st Quarter –2020
4- Pawnee Public School’s Safety, Health, and Wellness Committee
10-Eagle Adventures
23-Emergency DHCS Coordinators Mtg regarding COVID-19 Response
IV.
Financial Reporting
The Diabetes Program continues to monitor spending and strives to maintain the level
of usage of funding for current specifications of providing specialized services to the
Native American Community.
V.
Future Plans:
National Public Health Week
Couch to 5k virtual challenge
PN Divisions Quarterly Reports
Page 51 of 98
First Quarter 2020
Food Distribution Program
Quarterly Report to the Pawnee Business Council
1st Quarter - 2020
I.
Program/Office/Project Name: Food Distribution Program
The Food Distribution Program on Indian Reservations (FDPIR) is a Federal
Program that provides USDA foods to low-income households and to Native
American families residing in designated areas near reservations and in the
State of Oklahoma. The program serves as an alternative to the Supplemental
Nutrition Assistance Program (SNAP, formerly known as the Food Stamp
Program).
II.
Executive Summary:
The program added a new fresh produce to the program in March. The item was
kiwi fruit, which participants seem to be taking. Any new product that becomes
available, we will order it to give the participants an opportunity to try something
different.
The program received our pork smoked pit ham on our January 1. The ham is 5
lbs. and comes frozen. Each household receives one per person. The program
received (216) hams and will be given out until all are gone.
During March, FDP made some changes regarding how our participants were
going to receive their food. This was due to the Covid-19 Pandemic. The
program submitted a revision to our Plan of Operation, which was approved by
USDA. It was approved for (60) days.
According to our Plan of Operation, to minimize contact, no one will be allowed in
the building: main door will be locked. The program will only be taking call in or
email orders. The warehousemen will issue, pack, load the food on to carts, and
take it to the vehicle. If the participant can, they will load their food into their
own vehicle. If they are unable to do this, then the warehouseman will then load
the food into the participant’s vehicle. Participants will need to stay in their
vehicle until the food is brought to them. When carts are returned to the
building, they are wiped down or sprayed each time. Warehouseman will wear
gloves in the warehouse and both gloves and mask when they are around the
participants.
For the households that need to recertify or are a new household applying, forms
are located on a table located in the entrance of the building. There is also a bin
located there to drop off applications and all necessary paperwork. The
Certification Specialist will pick them up and review them. If the Certification
Specialist has any questions, participants will be contacted by phone.
Participants will then be notified if they are eligible and then will place their
PN Divisions Quarterly Reports
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First Quarter 2020
Food Distribution Program
Quarterly Report to the Pawnee Business Council
1st Quarter - 2020
order. The program is taking every precaution so that our participants and staff
remain safe during this time.
III.
Quarterly Goals and Objectives
Our main goal this quarter was to continue to increase the number of
participants on the program. This will always be an ongoing process for the
program. The average number of participants during this quarter was 187,
which was a little higher than the last quarter, which was 183. For January, we
had 191 participants (98 households); for February, there were 169 participants
(96 households); and for March, there were 200 participants (105 households).
The reason for the participation increasing in March was due to people being laid
off or furloughed because of the Covid-19.
The number of households that were new certifications/re-certifications for the
quarter was: January-19 households; February-23 households; and March-26
households. The number of households that did not recertify this quarter was:
January-13 households; February-22 households; and March-7 households.
The program staff continues to provide courtesy calls to our households to
remind them that they need to pick up their food. These calls are made at least
one week before the end of the month and there are times the calls are made up
to the last day of the month. The participants are told when the last day to pick
up their food, but we will have some who will come by the office on the last day
when we are closed.
The program continues to provide home deliveries to our elderly households,
households that are disabled, or for those households that have no
transportation. Participants call in their order and we deliver their order to them
after 4:00 that day. In January, there were a total of 11 households, in which 7
households were elders and 4 households were disabled. In February, there
were 7 households, in which 4 households were elders and 2 households were
disabled, and 1 household had no transportation. In March, there were a total of
10 households, in which 7 households were elders, 2 households were disabled,
and 1 household had no transportation. The Pawnee Nation Food Distribution
Program Has Met/Continually in Progress their goals and objectives for this
quarter.
IV.
Meetings and Tribal/DHCS Events
During this quarter, the following meetings were attended by the program: PN
Staff Meeting, DHCS Coordinator’s Meeting, and DHCS Mandatory Emergency
Meeting.
PN Divisions Quarterly Reports
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First Quarter 2020
Food Distribution Program
Quarterly Report to the Pawnee Business Council
1st Quarter - 2020
V.
Travel and Training
The FDP Coordinator and the Warehouseman attended the FDPIR Program
Directors’ Meeting on January 28---29, 2020 at the Chickasaw Nation Community
Center in Oklahoma City. This was the first meeting with the Arizona and Utah
programs that are now with the Southwest Region.
USDA went over the Farm Bill and the changes that were made to it with the
80/20 match and being on a 2-year funding. There were many programs that
had carry over money and we were told to use this money first, then use our FY
2020 funding. The Food Package Review Committee went over changes in the
food package, with the biggest news that in October, we will all be receiving the
shelled eggs. The other programs that have already begun receiving them said
that they have no problems with them and that the participants really like them.
They will be delivered each week along with the fresh produce. An Integrated
Food Management Systems (IFMS) demonstration was done to show us how
participants information will be entered into the system. The IFMS will be
replacing the AIS system that we currently are using.
There was information on produce and the responsibilities of the vendor and the
food programs. Some programs talked about what they are doing for their
Nutrition Education. Most of the meeting was spent on Management Evaluation
(ME) and what a program needs to do before, during, and after the ME. These
meetings are very informative, and we got to meet those programs from Arizona
and Utah. The Southwest Region is now the largest region, with the two largest
tribes: Cherokees Nation and Navajo Nation.
VI.
Financial Reporting
The program continues to receive monthly expenditure reports from the Finance
Division. These reports let us know what has been spent and how much is left in
the program’s budgets.
In March, FDP received a letter from USDA regarding our FY 2020 administrative
funding. According to this letter, the total administrative funding amount is
$278,898. The 80% Federal share is $223,118 and 20% Tribal share is
$55,780.
VII.
Future Plans
FDP will continue to keep the staff and our participants safe; we will be
purchasing PPE items for the program through the CARES Act. The program will
PN Divisions Quarterly Reports
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First Quarter 2020
Food Distribution Program
Quarterly Report to the Pawnee Business Council
1st Quarter - 2020
be doing temperature checks and at this time, the program will be continuing
with the Plan of Operation submitted to USDA.
PN Divisions Quarterly Reports
Page 55 of 98
First Quarter 2020
Indian Child Welfare (ICW) Program
Quarterly Report to the Pawnee Business Council
1st Quarter-2020
I.
ICW Program
The purpose of the Indian Child Welfare Program is to prevent the break-up of
Indian families by providing and making referrals for services to American
Indians of the Pawnee descent, which include but are not limited to
comprehensive counseling and training programs that focus on prevention and
crisis intervention.
II.
Executive Summary
The ICW Coordinator maintained a caseload of (8) state cases, (5 out of state
cases), (14) Pawnee Nation Tribal Cases, (2) Pawnee Nation Tribal Custody
Cases, and (2) Pawnee Nation Tribal Foster Homes during the 1st Quarter.
There was (1) out of state closed due to Guardianship being completed with the
grandfather and (1) Pawnee Nation Tribal court case closed. There is a total of
(35) children involved in both state and tribal cases.
The ICW Coordinator completed all home visits as required in state and tribal
cases with the exception of (1) home visit in the month of March. Due to
Coronavirus epidemic, the ICW Coordinator at the direction of the DHCS Director
and the BIA, a visit was completed by telephone as video was not available to
two children in Oklahoma City. The ICW Coordinator completed weekly telephone
contact with the family and mailed diapers and wipes to them. The ICW
Coordinator completed (14) home visits to children and families in state and
tribal cases. The ICW Coordinator completed (1) joint investigation with the
Oklahoma Department of Human Services-Pawnee County on a case involving
Pawnee children. The ICW Coordinator and ICW Assistant provide case
management services on this case including purchasing clothing for the children,
providing car seat and diapers and referring the family for services.
The ICW Coordinator attended all court hearings in both state and tribal cases.
The ICW Coordinator attended (8) state court hearings and (6) Pawnee Nation
Tribal court hearings. There were (3) Pawnee Nation tribal court cases scheduled
on Associate Judge Matthew Gore’s docket on February 7 and March 6; however,
Judge Gore did not appear on those dates. The court cases set on those dates
are being rescheduled at this time.
The ICW Coordinator attended (1) Child Safety Meeting at Kay County DHS on a
new DHS case involving a Pawnee child. The ICW Coordinator attended an Initial
meeting on the same case at the foster home placement of this child which is an
ICWA compliant home. The ICW Coordinator attended (3) Family Support Team
Meetings on a Missouri case involving a Pawnee child.
PN Divisions Quarterly Reports
Page 56 of 98
First Quarter 2020
Indian Child Welfare (ICW) Program
Quarterly Report to the Pawnee Business Council
1st Quarter-2020
The ICW Program continues to manage both state and tribal custody cases while
also overseeing the OKDHS Promoting Safe and Stable Families tribal project,
Child Welfare Services and Federal Promoting Safe and Stable Families. The ICW
Coordinator develops case plans for those participating in these programs while
also completing home visits. The ICW Program continues to assist Pawnee
families through the program funds with diapers, wipes, car seats, clothing, and
beds for those families with an open case.
The ICW Coordinator continues to be involved in state cases involved with OKDHS
to ensure that the Indian Child Welfare Act is followed. The ICW Coordinator is
involved in case planning and family team meetings.
The ICW Coordinator continues to be the Secretary for the Pawnee Service Area
Child. The ICW Coordinator attended CPT meetings in January and February.
During the meeting in February, the ICW Coordinator arranged for the Pawnee
Indian Health Services Public Health nurses to provide training regarding the
services offered at the Pawnee Indian Health Center.
The ICW Program continues to work closely with state and tribal entities on
cases and referrals for services. The ICW Coordinator meets regularly with the
OKDHS Tribal Fields Liaison, Carmin Tecumseh Williams and has regular contact
with the CWS Tribal Coordinator for DHS.
The Pawnee Nation ICW Program continues to process and verify enrollment
eligibility for children as received by state agencies. There were (31) member
requests for eligibility processed during this quarter. The ICW Assistant
continues to process these requests and sends the eligibility letters and
verification to state agencies.
GOAL 1: Family Preservation: Pawnee Indian children will live in an environment
that is safe, nurturing, and culturally relevant with their own family.
OUTCOME: The ICW Coordinator manages both state and tribal cases and works
closely with in state and out state child protection agencies to ensure the safety
and well being of Pawnee children.
GOAL 2: Reunification: When Pawnee Indian children are placed outside of their
home due to abuse or neglect, the ICW Program will utilize the ICWA along with
providing case management services to help support the Indian parent(s) with
reunification of the Indian family.
PN Divisions Quarterly Reports
Page 57 of 98
First Quarter 2020
Indian Child Welfare (ICW) Program
Quarterly Report to the Pawnee Business Council
1st Quarter-2020
OUTCOME: Pawnee Nation ICW continues to provide case management services
to Pawnee Nation children and families when they have been removed from the
home or prior to removal to ensure the children’s safety while also preserving the
family unit. The Pawnee Nation ICW Coordinator has worked closely with the
families on the newly opened cases including being present at all court hearings,
completing home visits and attending child safety and transfer meetings at
OKDHS. The ICW Coordinator ensures that ICWA is followed in state cases. The
ICW Coordinator is also filing a Motion to Intervene on behalf of Pawnee Nation
on all state custody cases.
GOAL 3: Foster Care: When Pawnee Indian children are placed outside of their
home due to abuse or neglect, the Pawnee Nation ICW program will utilize a
tribally approved Foster home that is safe, nurturing, clean, and supports cultural
awareness.
OUTCOME: The Pawnee Nation ICW Program works closely with OKDHS to
ensure that any Pawnee child that is removed from their home is placed in a
tribally approved home that is ICWA compliant. The ICW Program currently has
(2) Pawnee Nation Tribal Foster Homes. Th ICW Coordinator has been in involved
in an out of state case involving a Pawnee child. The ICW Coordinator has
continued to recommend placement with an ICWA compliant home that was not
being followed by the state. The ICW Coordinator was able to receive the
assistance from the Pawnee Nation prosecutor to ensure that the placement
occurred according to ICWA placement preferences.
GOAL 4: Permanency: When all reasonable efforts have been exhausted to
reunify Pawnee Indian children with their parents or other family members, the
ICW Program will utilize a tribally approved permanent home that is nurturing,
safe, and supports cultural awareness.
OUTCOME: The Pawnee Nation ICW Program continues to make efforts to ensure
that Pawnee Indian children are placed in ICWA compliant homes.
III.
Travel and Training
The ICW Coordinator attended QPR Training provided by the Pawnee Nation
MSPI Program on January 30.
IV.
Meetings and DHCS/Tribal Events
January:
DHCS Coordinator’s Meeting
Family Support Team Meeting
Pawnee Service Area CPT-Ponca City
Pawnee Nation Staff Meeting
PN Divisions Quarterly Reports
Page 58 of 98
First Quarter 2020
Indian Child Welfare (ICW) Program
Quarterly Report to the Pawnee Business Council
1st Quarter-2020
February:
DHCS Coordinator’s Meeting
Child Safety Meeting-Kay County DHS
Spring Break Camp Meeting
ICW Child Abuse Prevention Meeting
Family Support Team Meeting
Pawnee Service Area CPT-Ponca City
Pawnee Nation Staff Meeting
March:
DHCS Coordinator’s Meeting
Family Support Team Meeting
V.
Financial Reporting
The ICW Program operated under the FY 2019/2020 funds during the 1st
quarter. The program also operates the Title IV-B PSSF and CWS funding for
Child Welfare Programs and the OKDHS Tribal Project. The Title IV-B PSSF pays
for 10% of ICW Coordinator position with BIA paying 90%.
The ICW Program is able to provide financial assistance to families only through
the Federal Promoting Safe and Stable Families Program, Subparts 1 and 2 and
the OKDHS Promoting Safe and Stable Families Program.
OUTCOME: The ICW Program provided direct assistance to (18) children and
families during this quarter through the above-mentioned programs.
VI.
Future Plans
The ICW Program has and will continue to provide assistance services to Pawnee
children and families during the COVID-19 pandemic that began in March
including answering all phone calls and emails and providing necessary items for
foster families and children.
PN Divisions Quarterly Reports
Page 59 of 98
First Quarter 2020
Indian Child Welfare (ICW) Program
Quarterly Report to the Pawnee Business Council
1st Quarter-2020
As this time, the Child Abuse Prevention Event has been cancelled and no future
outreach has been planned.
PN Divisions Quarterly Reports
Page 60 of 98
First Quarter 2020
Ti-Hirasa Domestic Violence Program
Quarterly Report to the Pawnee Business Council
1st Quarter - 2020
I. Program/Office/Project Name:
Ti-Hirasa Domestic Violence Program includes the Domestic Violence Prevention
Initiative (DVPI) and Family Violence Prevention/Domestic Violence Shelter and
Supportive Services (FVPSA). It is a confidential support service to victims of
domestic violence, dating violence, sexual assault, stalking, and human trafficking.
We serve all of Pawnee County regardless of age, economic status or race. We
prioritize Native American women and members of the Nation. Our mission is to
provide prevention and awareness and increase victim safety and offender
accountability.
The program provides services including domestic and sexual violence prevention,
advocacy, crisis intervention, education, and coordinated community response to
victims and their families of domestic and sexual violence while incorporating
Pawnee culture and traditional practices. Staff increase family as well as
community involvement by providing opportunities to participate in trainings as well
as culturally relevant activities. The program also promotes outreach and increases
awareness by providing victim advocacy, legal assistance, emergency victim
assistance, intervention, cultural healing, safety planning, transportation to shelter
or relevant appointments, court advocacy, women’s group, anonymous phone or text
consultation, case coordination, policy development, community response teams,
sexual assault examiner programs, and community and school education programs.
Our three main areas of focus are criminal justice intervention, victim services and
prevention.
II. Executive Summary:
This quarter, we provided crisis intervention for new and established clients. Our
program provided services to (5) additional clients. New clients this quarter were (4)
female and (1) male, (1) were Caucasian, (4) were Native American, and (0)
unknown. All clients were served in some capacity. We also continued to work with
and provide services to (2) previously established clients. In response to the COVID19 Pandemic, Pawnee Nation went into isolation and cancelled all travel as well as
group/community activities. The Coordinator continued to provide client services
(with modifications and by herself).
III. Quarterly Goals and Objectives
The Ti-Hirasa Domestic Violence Program has three main goals for the DOJ grant.
Our first goal is to prevent incidents of domestic or dating violence, sexual assault,
or stalking. This goal is being met by providing prevention services to Indian women
in a variety of activities centered on healing and character development. We met
this goal by setting up domestic violence booths to raise awareness, attending and
presenting at events, and providing domestic violence and sexual assault support
PN Divisions Quarterly Reports
Page 61 of 98
First Quarter 2020
Ti-Hirasa Domestic Violence Program
Quarterly Report to the Pawnee Business Council
1st Quarter - 2020
group to clients. We have distributed brochures around Pawnee Nation and Pawnee
County. We have (2) billboards; (1) in Pawnee and (1) in Cleveland that continue to
refer people to the National Domestic Violence Hotline.
Our second goal is to increase victim safety and offender accountability. This goal
was met by advocating for Native Victims at a State level as well as by providing
victim services and education
The third goal is to provide shelter, supportive services, and access to communitybased services for victims. We meet this goal by providing safety, resources, and
services to victims to allow participants to become self-sufficient and live a violence
free life. This goal is met by maintaining the 24- hour culturally sensitive crisis
hotline, providing legal services, providing emergency victim assistance, offering life
skills classes, and providing supportive services that help the client meet their goal
plan. Below is a list of the services provided for our clients this quarter:
VICTIM SERVICES PROVIDED
Partially Served
Served
Not Served
Civil Legal Advocacy/Court Accompaniment
Counseling
Criminal Justice/Court Accompaniment
Crisis Intervention
Employment Counseling
Financial Counseling
Hospital/Clinic/Medical Response
Material Assistance
Survivor Advocacy
Protection Orders
Protective Order Requested-Not Received
Transported
Shelter Services
Legal Aide (Protective Order, Divorce, Custody)
Emergency Victim Assistance
Grocery Assistance
Rental Assistance
Utility Assistance
Emergency Child Care Assistance
Children Served
PN Divisions Quarterly Reports
Page 62 of 98
(0)
(7)
(0)
(1)
(3)
(0)
(4)
(1)
(5)
(0)
(2)
(10)
(1)
(0)
(3)
(0)
(2)
(4)
(1)
(1)
(2)
(0)
(3)
First Quarter 2020
Ti-Hirasa Domestic Violence Program
Quarterly Report to the Pawnee Business Council
1st Quarter - 2020
Hotline Calls
DV Class
Medication Delivery
(64)
(0)
(0)
**All clients receive educational and resource materials from the program.
IV. Meetings and Tribal/DHCS Events
Jan 6-DHCS Coordinators Meeting
Jan 7-VAW Staff Meeting
Jan 9-DVPI Conference Call
Jan 16-Chu Rahikuts Brave Women Group
Jan 30 PN Staff Meeting
Feb 3-DHSC Coordinators Meeting
Feb 4-VAW Staff Meeting
Feb 6- Chu Rahikuts Brave Women Group
Feb 7-Six Nations Meeting at Kaw Nation
Feb 11-Move with Heart Walk
Feb 13-DVPI Conference Call
Feb 14-Spring Break Camp Meeting
Feb 14-ICW Child Abuse Awareness Event Meeting
Feb 28-Spring Break Camp Meeting
Feb 28-ICW Child Abuse Awareness Event Meeting
Mar 2-DHCS Coordinators Meeting
Mar 3-VAW Staff Meeting
Mar 12-DVPI Conference Call
Mar 23-DHCS Emergency Meeting
V. Events
Jan 25-Six Nations Human Trafficking Awareness in Indian Country at Osage Casino
Feb 29-TDVAM Mardi Gras Dance-(24) students attended
VI. Travel and Training
Jan 30-QPR Training
Jan 28-31- Strengthening Sovereign Responses to Sex Trafficking in Indian County
(Program Advocate)
Mar 4-6-NAAV Summit at Apache Casino and Hotel (Prevention Specialist)
Apr 23-Tribal Victim Services Set Aside Webinar
VI.
Financial Reporting
We have not had any problems with availability of funds from our funding sources.
PN Divisions Quarterly Reports
Page 63 of 98
First Quarter 2020
Ti-Hirasa Domestic Violence Program
Quarterly Report to the Pawnee Business Council
1st Quarter - 2020
The Ti-Hirasa Domestic Violence Program financial status is reflected in special
reports prepared by Pawnee Nation Finance Department and Grants & Contracts
Office.
VII. Future Plans
1) Continue to provide services within COVID-19 guidelines
2) Complete application for OVC Tribal Victim Services Set-Aside
3) Initiate Coordinated Community Response Team
4) Outreach/education/prevention activities such as Elder Abuse and Strangulation
5) Collaborate with Executive Office and Attorney General to update our existing
Domestic Abuse Act in tribal court.
PN Divisions Quarterly Reports
Page 64 of 98
First Quarter 2020
Pawnee Nation Substance Abuse Program/
Methamphetamine and Suicide Prevention Initiative/
Tribal Opioid Response
Quarterly Report to the Pawnee Business Council
1st Quarterly-2020
I.
Program/Office/Project Name: Pawnee Nation Substance Abuse Program
(SAP)/Methamphetamine and Suicide Prevention Initiative (MSPI)/Tribal Opioid
Response (TOR)
SAP’s Scope of Work is to provide a community- based prevention service which
includes the identification of persons at risk for developing problems related to
the use/abuse which will offer a variety of services and use a range of prevention
and treatment approaches. Services provided to individuals and/or groups
include referral to primary residential programs that emphasize improved selfimage, value, and attitude clarification, decision making, and recognition of the
physical and emotional effects of alcohol and substance abuse and constructive
processes for dealing with stress.
MSPI’s scope of work is to service Native American youth (8 -24 years of age)
and family members who reside in the Pawnee Nation service area, providing
prevention and intervention for methamphetamine and suicide ideation through
cultural and health activities.
The TOR grant adds an additional approach to our focused prevention outreach
to reduce potential opioid misuse/abuse in our community through cultural and
health activities.
II.
Executive Summary:
This quarter was focused on clientele as far as individual sessions and
transports to and from detox and in-patient treatment, probation officers, court
appearances and lawyer appointments, and prevention activities with clients
and the community. In regard to staff, a new Opioid Prevention Specialist was
hired for the TOR Program and he began January 28 as well as a MSPI
Prevention Specialist accepted a new position within the tribe in February.
In response to the COVID-19 Pandemic, Pawnee Nation went into isolation and
cancelled all travel as well as group/community activities. The Coordinator
continued to provide client services (with modifications and mostly by herself).
III.
Quarterly Goals and Objectives:
SAP Goal: To reduce and/or eliminate the effects of substance abuse problems
among our tribal members as well as our community.
Objective 1: To raise awareness in the community regarding substance
use/abuse and provide resources to the community and program clients.
PN Divisions Quarterly Reports
Page 65 of 98
First Quarter 2020
Pawnee Nation Substance Abuse Program/
Methamphetamine and Suicide Prevention Initiative/
Tribal Opioid Response
Quarterly Report to the Pawnee Business Council
1st Quarterly-2020
Activity 1: SAP holds regular group meetings every Wednesday at 7:00 p.m. at
the SAP office.
Outcome 1: From January-mid March, (90) people attended meetings.
Activity 2: The program staff transported clients to different facilities for inpatient
treatment, detox, and/or suicide ideation. These clients that were transported
either entered extended inpatient treatment or follow up care for outpatient with
IHS Behavioral Health and or Pawnee Nation SAP.
Outcome 2: This quarter, (15) clients were transported-(5) to court and attorney
appointments, (6) to inpatient treatment, (2) were transported with suicidal
ideation, and (2) to detox. Eighteen (18) clients were seen for individual
counseling.
Activity 3: SAP maintains the Fitness Center, which meets the wellness
component of the program.
Outcome 3: From January-mid March, (499) people utilized the Fitness Center.
Activity 4: MSPI sponsored QPR Training on January 30.
Outcome 4: Approximately (15) tribal employees and Pawnee Public School
principals attended the training.
Activity 5: The SAP/MSPI Programs assisted Title VI-Indian Education with the
Valentine’s Day Dance for Pawnee Middle School students on February 1.
Outcome 5: (72) students attended this event and learned social skills.
Activity 6: MSPI sponsored the speaker, Juan Bendara, who spoke on drug
addiction and positive life choices to Pawnee Public Schools on February 18.
Outcome 6: (361) students and teachers were in attendance.
Activity 7: The SAP/MSPI/TOR Programs assisted the Ti-Hirasa Domestic
Violence Program by chaperoning the Teen Dating and Violence Awareness
Dance on February 29.
Outcome 7: (24) students attended the event.
Activity 8: The Wellness Program sponsored a community Weight Loss Challenge
from January 2 to March 26; it was based on pounds lost. Due to tribe being in
isolation, challenge had to be extended.
Outcome 8: (37) people signed up for the challenge.
PN Divisions Quarterly Reports
Page 66 of 98
First Quarter 2020
Pawnee Nation Substance Abuse Program/
Methamphetamine and Suicide Prevention Initiative/
Tribal Opioid Response
Quarterly Report to the Pawnee Business Council
1st Quarterly-2020
Activity 9: The CHR/HE Program in collaboration with the Wellness Committee
hosted Ripped and Yoga classes for community members throughout the
quarter.
Outcome 9: Average participants in each class are as follows: Ripped (6) and
Yoga (10).
IV.
Meetings and Tribal/DHCS Events:
1/06, 2/03, 3/02, 3/23 -DHCS Coordinators Meetings
1/07, 2/04, 3/02-Program Staff Meetings
1/27-Pawnee County Healthy Coalition Meeting
1/30, 2/28-Employee Staff Meeting
2/4-Program Staff Meeting
2/11-Move with Heart
2/14, 2/28, 3/10-Spring Break Camp Meeting
2/19-Behavioral Treatment Facility Meeting
2/20-MSPI Teleconference Meeting
2/24-After Prom Meeting
2/28-Child Abuse Prevention Meeting
2/28-TOR Update Meeting
3/2-OK HS Native American All-Star Meeting
3/10-ICW Meeting
3/26-Meeting with SAP/MSPI/TOR Coordinator
V.
Travel and Training
Jan 30 & March 13-CPR & First Aid Training
VI.
Financial Reporting:
The Pawnee Nation SAP/MSPI/TOR Programs’ financial status is reflected in
special reports prepared by Pawnee Nation Finance Department and Grants &
Contracts Office. The Pawnee Nation Fitness Center is now a sub account
within the SAP Program Budget.
VII.
Future Plans:
Continue to provide services within COVID-19 guidelines
Plans to re-open after isolation is over with new modified normal
National Behavioral Health Conference in May
Work with DHCS Director on TOR Mid-Year Report
PN Divisions Quarterly Reports
Page 67 of 98
First Quarter 2020
Title VI Program
Quarterly Report to the Pawnee Business Council
1st Quarter-2020
I.
Title VI Program Elderly Meals
Title VI Elderly Meals Program receives three federal grants (Part-A Senior
Nutritional Meals/Supportive Services, Part-C Caregiver Outreach Program (Support
Services to homebound and caregivers), and the Nutrition Services Incentive
Program) to promote the delivery of supportive and nutritional services for Native
American Elders. The Administration on Aging Title VI primary purposes of
Nutrition services are:
• To reduce hunger and food insecurity;
• To promote socialization of older individuals; and
nutrition and other disease prevention and health promotion services to delay the
onset of adverse health conditions resulting from poor nutritional health or sedentary
behavior.
II.
Executive Summary:
Much of the quarter was dedicated to working on the following: 1) staff transitionnew coordinator and head cook; 2) staff training for new and current team members;
and 3) COVID-19. During the COVID-19, Pawnee Nation went into isolation and
cancelled all travel as well as group/community activities. Congregate meals were
cancelled; they are now delivered and/or curbside picked up and homebound meals
continued as usual. Also, all Title VI Programs received a No-Cost Extension from
their funding agency.
III.
Quarterly Goals and Objectives
To reduce hunger and food insecurity: A total of 1,628 congregate meals was served
for this quarter.
Month
Elder Center
I.H.S.
Total
January
470
120
590
February
380
120
500
March
450
88
538
*The Title VI Senior Program projected to provide up to (55) home-delivered meals per day as noted in the
proposal which is (16) days per month, and (12) months per year to eligible participants age sixty (60) and
older or married to an elder spouse. This is equivalent to ten thousand (10,000) home delivered meals
served per year.
A total of 1,123 homebound meals were served this quarter.
Month
Homebound
January
318
February
390
March
415
In addition to meals prepared by the Elder Center, staff arranged for Elders to go the
Food Bank twice a month with other Elders “Helping Hands” and staff taking others
PN Divisions Quarterly Reports
Page 68 of 98
First Quarter 2020
Title VI Program
Quarterly Report to the Pawnee Business Council
1st Quarter-2020
without transportation. There was (2) riders and (10) elders/homebound who received
deliveries twice a month for (3) months.
To promote socialization of older individuals: Our Fridays are free for visitations and
shopping trips for the Elders. When we open back up.
Overall Conclusions (based on annual report request for stats):
Volunteers
3
Unduplicated number (Congregate)
150
Unduplicated number (Homebound)
30
Unduplicated number (Congregate-Homebound/Pickup)
55
COVID-19 Education flyers
150
Nutritional Counseling
10
Unduplicated # receiving Support Services
10
Information Referral
12
Outreach (meds, errands, remind appointments)
5
Case Management
2
Transportation
30
Legal Assistance
4
Homemaker Service
8
Home Health Aid Service
1
Chores
daily
Visiting*
daily
*All homebound are visited daily by Van Driver when meals are delivered.
Telephoning
88
Family Support
2
Health Promotion & Wellness
54
Caregiving support info about available services
65
Assistance in gaining access to available services
12
Individual Counseling
2
Support Groups
4
Caregiving Training
6
Lending Closet
4
Other (Shopping, Food Bank)
35
Respite
2
To promote health and well-being by assisting older individuals to gain access to
nutrition and other disease prevention and health promotion services to delay the
onset of adverse health conditions resulting from poor nutritional health or sedentary
behavior.
All Homebound intakes are conducted by Pawnee Indian Health Center-Public Health
Nurses and turned into the Elder Center (Partnership Background): In 2011, the Public
PN Divisions Quarterly Reports
Page 69 of 98
First Quarter 2020
Title VI Program
Quarterly Report to the Pawnee Business Council
1st Quarter-2020
Health Nursing Department established a partnership with the Pawnee Nation Title VI
Program and with each year the relationship has become more efficient in addressing
homebound needs. The purpose of the tribal program is to provide nutritious meals to
the elderly (age 60 and older or married to an elder age spouse) who meet the
requirements of the Title VI Homebound meals program the PHNs review homebound
meds list and makes dietary recommendations for our cooking staff. To qualify for the
home delivered meals program, individuals must be unable to walk under their own
power, unless recovering from a short-term illness or surgery. They must be disabled
and unable to stand for long periods of time to cook meals and/or clean dishes. The
PHN Department assists with this program to provide the following:
1. Nutritional assessment
2. Health and functional assessment
3. Behavioral Health assessment
4. Home/environmental/safety evaluation
5. Case management needs
The PHNs also assist patients navigate the Pawnee Indian Health Center services
including, establishing care for health services, home health and hospice coordination,
wound care, follow up appointment referrals, appeals, and diabetic follow up
appointments. Monthly IHS newsletters are posted.
IV.
Meetings and Tribal/DHCS Events
1/06, 2/03, 3/02, 3/23 -DHCS Coordinators Meetings
1/21-Finance Meeting
1/23-Title VI Advisory Board Meeting
1/30, 2/28-Employee Staff Meeting
2/14-Title VI Advisory Board Bingo Night
2/27-Head Cook Interviews
2/28-Child Abuse Prevention Meeting
V.
Travel and Training
01/30-QPR Training
02/18-Travel Training
3/20, 3/27-COVID-19 Discussion with Title VI Grantees-Division Director attended
VI.
Financial Reporting
The Title VI Program financial status is reflected in special reports prepared by
Pawnee Nation Finance Department and Grants & Contracts Office.
VII.
Future Program Plans:
Continue to work in isolation & provide meal services
Develop new procedures on how to provide meal services once isolation is over
PN Divisions Quarterly Reports
Page 70 of 98
First Quarter 2020
Title VI Program
Quarterly Report to the Pawnee Business Council
1st Quarter-2020
Work with Division Director on new program funding budgets
Clean and organize the building including the kitchen pantry, refrigerator, and freezer.
PN Divisions Quarterly Reports
Page 71 of 98
First Quarter 2020
Pawnee Nation Law Enforcement
Quarterly Report to the Pawnee Business Council
1st Quarter - 2020
I.
Pawnee Nation Police Department.
The Pawnee Nation Police Department provides coverage for the Pawnee Nation
Jurisdictional area with twenty-four (24) hours -seven (7) days a week continual
law and order in providing for the safety and wellbeing not only for our tribal
members but also for the general public. Officers are trained to be on-call for
other officers who may be on leave, this guarantees that we maintain coverage
for all calls. Officers continue to provide routinely daytime and nighttime patrols
of rural tribal member residences which also includes a few residences within
the city of Pawnee that are held in trust status. Patrol areas includes the
jurisdictional boundaries of Pawnee, Payne and Kay Counties. This also includes
the Pawnee Nation land located south of the Chilocco facility. Law Enforcement
staff includes: Chief of Police David Kanuho, Assistant Chief of Police Harold
(Gene) Howell, Police Officer Donna Hogan, Police Officer Brandon (B.J.) Novotny,
Officer Michael (Cory) Jimboy and Administration Assistant/Dispatcher Ashley
Mulder.
II.
Executive Summary:
During this three-month period, officers traveled a total of 16,645 miles during
their routine patrols. Officers recorded 2,246 on-duty hours for this quarter.
Patrols are made daily and nightly of the North, West and South Indian
cemeteries. The department also continues to receive motorists assists calls
which include jumping dead batteries or offering rides for stranded motorist.
On February 10, 2020, Courtney Turner was released from her duties as
Administrative Assistant/Dispatcher. Mrs. Turner did a fine job while employed
at the tribal police department and we wish her well in her future endeavors. On
March 30, 2020, Ashely Mulder was hired to fill the vacant Administrative
Assistant/Dispatcher position.
Ashely was previously employed by the
Department of Environmental Conservation & Safety department as their
Administrative Assistant.
During this quarter, the COVID-19 epidemic not only hit the world but hit the
Pawnee Nation by forcing a brief shut down of services of certain departments
and caused several employees to be placed on furlough. Despite this situation,
our police department continued to operate as normal in order to provide
services to the tribal community. During this period, we did have one of our
officers who was exposed to the Coronavirus and they were required to selfquarantine themself for two weeks and not show signs of the virus before
returning to work.
PN Divisions Quarterly Reports
Page 72 of 98
First Quarter 2020
Pawnee Nation Law Enforcement
Quarterly Report to the Pawnee Business Council
1st Quarter - 2020
With the closing of all Pawnee Nation Casinos and the Trading Post and Tee Pee
Smoke shop, this resulted in a dramatic drop in criminal activity. During the
month of January, we had six offenses reported. In February we had three
offenses committed and in March we only had one offense reported.
III.
Quarterly Goals and Objectives
The Chief of Police will maintain statistics on the number and type of
incidents, arrest, and their results, that require police assistance.
- During this quarter, Officers responded to and/or detected the following
offenses committed within the Pawnee Nation jurisdiction: two (2)
Counterfeits, one (1) Disorderly Conduct, three (3) Dangerous Drug
Offenses, one (1) Trespass, one (1) Disrupting a Public or Religious
Assembly, one (1) Obstructing Governmental Function, and one (1)
Larceny.
-There were two (2) arrests made for this quarter.
- Officers have also responded to the following non-enforcement calls:
four (4) Assistance to Sick or Injured, nine (9) Court Process Services,
sixty-five (65) Public/Community Services, seven (7) Traffic Warnings, and
forty (40) Assistance to Citizens.
-There were no accidents that occurred within the Pawnee Nation
Jurisdiction during this quarter.
-There was four (4) reported patrols of the Chilocco area. The Pawnee
Nation only has pastureland located to the south of the Chilocco facility
but as part of our contract agreement, this area is a requirement for being
patrolled.
Assistance provided to the tribal members, and to the local law
enforcement agencies which include: City of Pawnee Police Department,
City of Yale Police Department, Pawnee County Sheriff’s Department,
other Tribal Law Enforcement Agencies, and other Pawnee Nation
Program services.
- During this quarter, Officers assisted with the local Law Enforcement
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First Quarter 2020
Pawnee Nation Law Enforcement
Quarterly Report to the Pawnee Business Council
1st Quarter - 2020
Agencies a total of forty-nine (49) times. Pawnee Nation Officers have
assisted the local state Law Enforcement departments with providing
back-up on unsafe calls and for traffic control during major accidents.
-During this quarter, our department registered two-(2) sex offenders
living within the jurisdictional boundaries of the Pawnee Nation.
-Other services our department has provided for the public includes
preforming one (1) fingerprint for the local public school system. No
drug testing stats have been recorded for this quarter.
Law Enforcement Officers continue to provide monthly criminal and drug
activity reports which are recorded and forwarded to the Bureau of Indian
Affairs – Office of Justice Services.
- All statistics are gathered during each month by the Chief of Police and
the Admin. Asst. and are submitted to the BIA - OJS. These reports are
part of the requirements from the funding agency. This also includes drug
activity reports.
IV.
Travel and Training
On January 21-24, 2020, Assistant Chief Harold Howell attended a four day
‘2020 SHOT Show’ held in Las Vegas, NV. This show is comprised of various
firearms presentations and included vendors for Law Enforcement.
There were no more travel or trainings due to the restrictions for travel during the
COVID-19 virus epidemic.
V.
Financial Reporting
Monthly Revenue & Expenditure Reports and Expenditure Journals prepared by
the tribe’s Finance department are submitted to the LE department in a timely
manner. Admin. Asst. Ashley Mulder has been re-establishing a new cuff
account system for our department.
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Pawnee Nation Law Enforcement
Quarterly Report to the Pawnee Business Council
1st Quarter - 2020
Future Plans
We are praying that this Coronavirus will pass and a vacine will be developed and
life will get back to a normal state. Right now, our police department has no
future plans but will continue to provide the best service we can for our tribal
members.
This ends the Quarterly Report for January, February, and March 2020.
Respectfully Submitted,
David Kanuho, Chief of Police
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First Quarter 2020
Division of Natural Resources and Safety
Quarterly Report- 1st, 2020
January, February, and march, 2020
I.
Division Overview
The Pawnee Nation Division of Natural Resources and Safety was established and implemented in 2010.
It consists of four Departments:
Department of Environmental Conservation and Safety,
Department of Transportation and Safety,
Department of Fire and Rescue, and
Department of Emergency Management.
Although each Department within the Division has its own primary mission and service objectives, each
Department shares many common interests and supporting services concerning natural resources and
safety. Examples include NEPA compliance challenges, federal regulatory compliance, Tribal regulatory
compliance, disaster response and recovery efforts, FEMA mitigation re-imbursement projects,
conservation of life and property activities, easement agreements, trespass issues, zoning issues, protection
of human health and environment, and maintaining effective emergency planning and response
capabilities. Each Department is operating with limited staffing while challenged with maintaining
comprehensive services to the citizens. Placing these Departments under a common Division enables
direct collaboration among the Management and staff which has resulted in ongoing efficient and effective
services while having the limited staffing resources. The DNRS staff have been appointed to and working
collaboratively with the TERC team to assist in the Covid-19 response for the Pawnee Nation.
II.
Division Reports
The Division of Natural Resources and Safety (DNRS) continues to develop its objectives through the
ongoing collaboration among its Departments. Each Department continues to identify their objectives
and achieving their goals as resources and priorities allow. The Director is continuing to work with the
DNRS Department Managers to identify critical services, staffing, and associated funding needs.
Department of Environmental Conservation and Safety (DECS)
This reporting period is the second fiscal quarter of federal assistance agreements with USEPA for the
DECS. The DECS initiated its federal obligations under the FY20 projects beginning October 1, 2019.
Activities under the federal agreements include water quality investigations and monitoring, Federal
permit certifications (Sections 401 and 404), oil and gas inspections, hazardous spill response, emergency
planning, environmental management planning, watershed management plan development, non-point
source pollution prevention management, and requesting additional funding for special investigations.
Non-federal activities include facility inspections and issuances of permits under the FDA Food
Inspections Codes, review and issuance of oil and gas permits, and continues its enforcement of the
Pawnee Nation Energy Resource Protection Act (Title XIII). The DECS has issued approx. 3,000 in
energy related permits as authorized under the Act under the reporting period. The DECS is working with
USDA on the Pawnee Nation’s Industrial Hemp production initiatives and trying to acquire authorization
to implement the program. The DECS must maintain an approved EPA/Tribal Environmental
Management Plan which provides objectives of both Tribal and Federal priorities. The DECS staff
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First Quarter 2020
continues to be challenged with capacity development and the implementation of adopted Codes
(International Codes: Fire, Building, Mechanical, Energy, Plumbing, and FDA Food Code), Pawnee
Nations Natural Resource Protection laws (Title 11 and Title 12 of the Pawnee Nation Law and Order
Code) and implementing environmental regulations.
The staff continues to work with contracted inspectors, EPA, BIA, and IHS/OEH personnel for conducting
needed facility inspections and issuances of permits. The DECS Inspector and Rangers have been
providing facility inspections and utilizing the NOV process for its enforcement (Civil and Criminal). The
new enforcement process has continued to work well resulting in defendants paying prescribed penalties
and directed corrective actions.
Federal Assistance for the FY2020 project period includes the FY 20 GAP, WPC, and NPS proposals.
The Pawnee Nation received an additional Multipurpose grant. The funding will enable the DECS to
acquire equipment and supplies needed to enhance existing investigative capabilities. The DECS will
acquire the (Geophex GEM-2 Sensor system for brine source identification, and the RaPIDASSAY
pesticide analyzer for Pawnee Nation Pesticide program development. The Pawnee Nation is the only
Tribe in Oklahoma to receive additional funding under its “Treatment As State” regulatory certifications
for water quality.
The Pawnee Nation (DECS) acquired 319 and 404 certification authorities along with Tribal Water
Quality Standards authorization in 2005. These authorizations are granted through the US Clean Water
Act and enables the Pawnee Nation to establish its water quality standards, certify (review, approve,
disapprove) all federal permits for wastewater discharges and stream bank disturbances within Pawnee
Nation, and enables the Pawnee Nation to receive an allocation for addressing Non-Point Source Pollution
issues within the Pawnee Nation. The Pawnee Nation is the only Nation in Oklahoma to acquire 303
(Water Quality Standards), and 404 (Certifications) program authorization. The DECS staff has provided
review of and submitted conditions for 404 certifications as issued by the Federal Government (US Army
Corp. of Engineers and USEPA) within Pawnee Nation. The DECS staff is continuing its compliance
monitoring of approx. 23 streams and lakes within the Pawnee Nation to assure water quality supports
their designated uses.
The Pawnee nation implemented its isolation/social distancing mitigation measures due to the Covid-19
pandemic. DECS staff has initiated remote working to eliminate risk of stread. Staff are able to complete
all federal grant obligations with no issues.
Environmental Regulatory Commission (ERC) had no activities under the reporting period.
Department of Transportation and Safety Department of Transportation and Safety
Department of Transportation and Safety Department of Transportation and Safety (PNDOTS) staff have
continued to work on its construction projects and road maintenance projects under the reporting period.
PNDOTS reviewed easement applications for ODOT and Oil & Gas Operation projects.
PNDOTS worked on adding all Pawnee Nation jurisdiction roadways on National Tribal
Transportation Facility Inventory Database.
Activities include:
DOTS staff working on expanding Pawnee Nation roadway database.
DOTS staff working on Pawnee Nation Enhancement & Safety Projects
All projects are in the closeout phase, waiting on final documents
DOTS staff working on ROW applications.
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DOTS working COVID-19 planning and response
DOTS staff continues fleet management oversight
Department of Fire and Rescue
The Emergency Services Coordinator has been tasked with providing needed Fire Fighting Training,
CPR/AED training, assisting with fire inspections, assisting with NIMS training, developing EOC&EM
exercises, developing Fire Grants, coordinating and participating in fire prevention activities, reporting
fire activities to the FSA, maintaining all equipment and apparatus in a “ready” condition, and responding
to calls as dispatched.
The ESC has acquired needed Fire Inspectors Training and NIMS training under the reporting period. The
ESC completed his probationary period under the reporting period and has been retained for continued
services to the Pawnee Nation.
The DFR is continuing to have problem retaining its new firefighters. Qualifications for Pawnee Nation
firefighters include Fire Fighter I certification accredited by the International Fire Service Accreditation
Congress (approx. 140 hrs. training), Emergency Medical Responder certification accredited by the
National EMS registry or Oklahoma EMS Registry (approx. 60 hrs.), and Hazmat Operations or Tech.
(IFSAC) (approx. 96 hrs.). Once in initial training is completed, the Firefighter will require approx. 56
hrs. of in-service training to maintain certification as a Pawnee Nation Firefighter. The DNRS Director
is looking at options to encourage continued service retention. A minimum of 56 hours in- service training
is required to maintain skills and certifications as a fire fighter/EMS responder. This is in addition to
dispatches and new training initiatives. State side fire departments offer retirement compensation for its
volunteers. Pawnee Nation provides no benefits or compensation to its responders. In the past, Pawnee
Nation has enabled employees to participate in training/response on “admin leave” status. This assures no
lost wages but does not address lack of compensation for the additional responsibilities, including
maintaining of in-service training requirements, 24/7 response coverage, elevated risks of injury or life,
or the compensation for non-employee responders. The DFR issues responders an annual honorarium of
up to $1,200 to compensate for these needed services to the Pawnee Nation.
The DFR responded to 5 dispatches over the reporting period (1 structure, 3 wildfires, and 1 medical
rescue)
Department of Emergency Management
The Department of Emergency Management (DEM) is currently funded as part of the DFR and DEM.
The DEM participated in flood recovery activities as was reported in the previous reporting period. The
ESC is continuing to work with state officials (Oklahoma and Nebraska) and FEMA on recovery efforts
for property damages. The Pawnee Nation is now receiving payments on property damages and
emergency services.
The Pawnee Nation activated its EOC to level 2 on March 15, 2020 in response to the Covid-19 pandemic.
The TERC met at that time to review emergency protocol as outlined in the Pandemic Plan, COG, and
COOP. TDC was required to suspend gaming which also resulted in furlough of non-essential staff. PBC
declared a state of emergency (disaster) on March 18, 2020. Essential workers were directed to self isolate and work remotely as possible while following prescribed CDC social distancing guidelines thru
April 5, 2020, at which time the TERC will review and re-assess further actions.
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First Quarter 2020
Planning Division
Quarterly Report to the Pawnee Business Council
1st Quarter
January – March 2020
I.
Planning Division:
Planning Division consist of the planning department, ICDBG, and Grants and
Contracts. The planning department is responsible of bringing new ideas to the table and
collaborating with other departments to increase services to the tribe & tribal members.
The Planning Director is incorporated in the development of the tribe organization. The
Planning Director works side by side with Pawnee Business Council and all the other
Divisions. The Planning Director uses the Nation’s strategic plan to increase productivity
and organizes the overall structure of the Tribe’s vision. ICDBG is utilizing grants to
better serve the community. They play a big role in developing various projects which
include: decent housing, suitable living environment, and economic opportunities. Grants
and Contract major goal is to ensure that the federal and non-federal grants are
completed. GC makes sure that the grants are constructed to their full potential and that
they meet the budget requirements to minimize the risk of losing funding. Also, they
analyze opportunities to increase funding from federal contract and see if there are
opportunities within the tribe to take advantage to increase serves.
II.
Executive Summary
The Planning Division started the new year with several goals in mind. At the
beginning of January, we got noticed of the new ICDBG grant. We first wanted to start
looking at what leverage that could be use. This leverage would be the driving force
behind our planning. Through research and talking to everyone, our best plan was to
schedule a meeting with DNRS and partnering up with Transportation. Later, we were
able to schedule that meeting to get everyone’s wish list and look at what we were lacking
at Pawnee Nation. Talking out our plans, we decided to add an expansion to their
building to increase their ability to improve their performance. This would add more
bays, office space, training areas for first responders, and a small workout station.
We also started working with CRD to help them understand their budget
regarding a new award that we receive end of last year. We assisted them on developing a
cultural survey that will help guide them on way to enhance their Division and services.
They were able to engage with several community members to help illustrate their needs
and desires as the Culture Division grows. One of the goals to this grant is to incorporate
a sustainability component to their plans, so CRD could continue educating our tribal
members and the community. In addition, we were able to assist NAGPRA on the new
2020 submittal for their grant and started the planning for the THPO submittal.
The Behavioral Health/Treatment Facility is still a goal for us, and we are
continuing having monthly meeting to address and accomplish the objectives in our
strategic plan. We did determine as a team to go after a Certification of Need (CON)
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First Quarter 2020
Planning Division
Quarterly Report to the Pawnee Business Council
1st Quarter
January – March 2020
which is required by the State when planning and building a new treatment facility. We
hired a strong consultant that has several years of experience as well as strong connection
within the State on getting the CON approved.
In 2020, we will be building a new greenhouse for the Nation, so we started the
pre-planning process to make sure that we take care of the necessary things for
construction and on the programmatic side. This ensures our greenhouse is designed in
the right way to increase productivity and efficiency.
Lastly, the Planning Office conducted and/or participated in several other
meetings. This will help us build a richer relationship and enhance our ability to share
resources to increase productivity and strengthen collaboration with our stakeholders. In
addition, we are heavily involved with other Division, Department, and PBC on
developing plans and providing suggestions that will enhance the progress throughout the
Nation.
III.
Quarterly Goals and Objectives:
Planning Directors goals and objectives and new insight that we want to accomplish.
a. Description on Activities Conducted
i. Partaken in PBC, Budget Committee, Proposal Review, Directors,
Executive, PBC Strategic Planning, and Staff, Organizational Chart
Meetings, EOC/TERC Meetings.
ii. Conducted monthly meetings:
1. Behavioral Health Treatment Facility
iii. Conducted a joint meeting with Planning and DNRS to address the
ICDBG grant
iv. Conducted with CRD about the 2020 NAGPRA submission
v. Conducted a meeting with Parkside (Behavioral Clinic) to gather
calculated techniques in developing a treatment facility in Oklahoma
vi. Conducted an interview for the new Planning Manager
vii. Assisted the new cultural resource coordinator on the grant process and
helped guide him in looking for funding
viii. Develop a new contract for the PSPP for them to develop a new LLC
ix. Conducted a meeting with Consultants on finishing the CEDS Plan
x. Started our pre-planning meeting for the greenhouse
xi. Conducted a meeting DHCS about pursuing the TSET grant
xii. Conducted a meeting with eCivis to look at methods to streamline the
financial and grant management portion for grants. Also, it provides us
to several grant opportunities
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Planning Division
Quarterly Report to the Pawnee Business Council
1st Quarter
January – March 2020
xiii. Conducted a meeting the Keith from eCivis on receiving a cost break
down of services to help Pawnee Nation be more productive and
efficient
xiv. Develop a new contract for our consultant for the IHS Self-governance
grant
xv. Establish a contact that would possibly in interested in assisting the
Nation on developing a data center and Mid-size solar farm
xvi. Conducted meeting on the strategy on implementing the first tribal
“Fast Cast Bridge”
xvii. Host the Fast Cast Bridge Nationwide where we were able to install a
pedestrian bridge in one day
xviii. Develop a new contract for our consultant to go after a Certification of
Need (CON) that is required for building a Treatment Facility
xix. Conducted several meetings to gather needed documentation for the
CON
xx. Conducted a CEDS with our stakeholders to talk about finalizing our
action plans
xxi. Help assist the new hire to understand the TOR grant objectives
xxii. Met with Transportation to see if they would like to partner with the
City to go after an EMS grant
xxiii. Had a conference call with Walter Echohawk to talk about the Ag
plan/Bison project for the Nation
xxiv. Had a kick-off meeting with our Consultant about the IHS Selfgovernance grant
xxv. Partaken in a meeting with IHS regional office out of OKC about our
request and our plan moving forward
xxvi. Conducted a CEDs with our consultant about the finishing touched for
the CEDs plan
xxvii. Conducted a meeting with a potential consultant to look at New
Market Tax Credit for assistance on the construction of the new
treatment facility
xxviii. Developed and Posted a community wide internet survey
xxix. Establish a connection with Tulsa Workforce Development and Pawnee
Nation TERO to funding that would assist us new opportunities and
training for our tribal members
xxx. We were rewarded a Pawnee Nation Multipurpose Grant FY20
xxxi. Submitted several grants
1. ICDBG 2020 Grant
2. NAGPRA Grant
3. EPA Nonpoint grant
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Planning Division
Quarterly Report to the Pawnee Business Council
1st Quarter
January – March 2020
IV.
V.
4. ATALM & Museum Grant
5. EMDP Broadband planning/feasibility grant
xxxii. Conducted several conference calls
1. Diane Reagle
2. Rita Smith
3. OSU Dr. Shideler & Rebecca Eastham
4. Keith Gillon
5. Steven Bond
6. James Forest
7. Joel Laubenstein
8. Carol Nuttle
b. New Objective for Next Quarter
i. Start planning for COVID related funding
ii. Assist in organization COVID Emergency Plans
iii. Contact my consultant to develop plans on how to continue moving
forward due to the pandemic
iv. Assist in any emergency COVID relation objectives
c. Future Meeting and Establish New Relationships
i. Due to COVID, I plan on researching partners that can assist tribal
organization on developing pandemic plans and funding
ii. Partake in all COVID related Webinars and conference call to gather
information of what is going on in Indian Country and how that can
pertain to Pawnee Nation
Travel and Training
a. Travel
i. Reservation Economic Summit (RES)- Las Vegas, NV
b. Training
i. Webinar
1. BIA Tribal Resilience Program Annual Funding Solicitation
2. ReConnect: Network Overview
3. eCivis Demonstration
4. Oklahoma Telehealth Conversation
5. VA IGA with governmental entities
6. COSSAP: Tribal Responses to Drug Overdoses
Financial Reporting
For the 1st quarter, the Planning Department remained within budget and had no overbudget line items. Expenses are concentrated more in salary and fringe benefits. The
Planning Director went on one travel.
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First Quarter 2020
Planning Division
Quarterly Report to the Pawnee Business Council
1st Quarter
January – March 2020
VI.
Conclusion
The Planning Division continues assisting other Divisions and Departments to motivate
them into moving in a new direction and thinking outside the box to deliver new methods of
services to Pawnee Nation. We believe this new direction will make the tribe more efficient.
As the Planning Division, we want the Nation to become more sustainable. We developed
new goals heading into 2020 to create a solid roadmap that will create momentum for the
future. Moreover, we continue working with others while establishing a new mindset to help
us move from Federal reliance to Tribal dependency. This allows us more freedom and
flexibility to increase services to our people.
In addition, during the first quarter, our plans have been altered due to COVID-19. Many
of our projects are still on track as long as we implement the CDC protocols. Going into the
second quarter, our priorities will be shifted to address this pandemic and get Pawnee Nation
back to operation while protecting our employees and tribal members.
Grants and Contracts Office
I.
Grants and Contracts Office
The Grants and Contracts (G&C) offices’ main objectives are to ensure post-award
administration is efficient and effective. The G&C Office makes sure the federal grant goals
and objectives are completed as stated in the grant application; confirms that all activities
are carried out on time and within the approved budget, including utilizing the full funding
amount; determines that the individual program costs are allowable, necessary, reasonable
and allocable under the terms and conditions of an award; and that the programs are abiding
by the federal statutes and regulations listed in their award documents. In addition, the
Grants and Contracts office also verifies that the reporting requirements, programmatic and
financial, stated in the grant or contract are adhered to and that the deliverables are met.
Internal financial compliance is another important aspect of grant administration and the
G&C office monitors grant expenditures to ensure the federal programs are following OMB 2
CFR Part 200 and the Fiscal Policies and Procedures established by the Pawnee Nation for
all purchases.
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First Quarter 2020
Planning Division
Quarterly Report to the Pawnee Business Council
1st Quarter
January – March 2020
The Grants and Contracts manager keeps current on grant management instructions and
information issued by federal agencies to make certain required processes and policies are
adhered to. The G&C office has an obligation to inform the directors and managers of current
federal rules and regulations that govern the administrative management relevant to the
grants and contracts overseen by the Pawnee Nation.
By informing the directors and managers on grant administration topics as well as
following proper financial procedures, it is anticipated a better understanding of the fiscal
policies and procedures will ultimately reduce audit and program review findings. This is
evident in the fact that the Pawnee Nation has received unqualified opinions in the last two
audits (“clean” opinions). The employees of the Pawnee Nation have made a conscious and
collective decision to use the Pawnee Nation’s Fiscal Policies and Procedures as guidance.
The employees’ efforts have led the way in making the Nation an organization that
maintains notable fiscal management.
II.
Executive Summary:
During the 1st quarter of 2020 the Grants and Contracts Office completed the required
annual and quarterly federal financial reports for the respective funding agencies of our
federal grants and contracts, including completing the TERO annual report. In addition,
G&C assisted with the P.L. 102-477 renewal application and worked with the Indian Health
Service on required FY20 renewal update changes.
All required reports, narrative and financial, were completed and sent out on time.
The Grants and Contracts office had two separate meetings with employees of the
Cultural Resources Division to discuss the upcoming grant applications for NAGPRA and
THPO. Timelines were developed, a practice that the G&C offices does, that showed the
required documents that were needed to complete the application and listed the responsible
party who would work on each document. The process is very efficient and ensures the
applications are completed and uploaded before the deadlines. The employees of the CRD are
very cooperative in the process and do a great job in getting their annual applications for
funding completed. All federal grant application requests are now submitted through
grants.gov. We should hear whether these were accepted and funded toward the end of
summer.
Also, G&C worked with the Pawnee BIA agency and the Southern Plains Regional Office
to get a 93-638 contract completed and turned in so the Nation could take over a house
demolition project. Everything has been completed and approved; hopefully, this project will
be started soon.
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First Quarter 2020
Planning Division
Quarterly Report to the Pawnee Business Council
1st Quarter
January – March 2020
The IHS Housekeeping and Grounds Maintenance Policy and Procedure revised manual
was completed and submitted to Indian Health Service. G&C held an orientation on the
manual with the IHS Housekeeping employees. The G&C office worked with the IHS
Facility Manager to ensure all required guidance was updated and included in the manual.
I was asked by the Planner if the Substance Abuse funds could be utilized for paying for a
consultant to complete a Certificate of Need (CON) application that will be sent to the State
of Oklahoma for approval. The Certificate of Need is the first step in working toward
building a Behavioral Health Facility. I discussed this with our contracting officer and she
consulted with others in her agency and they came to the conclusion that SAP carryover
funds from a previous contract could be used to pay the consultant. The CON is currently
being worked on by the consultant.
Grants and Contracts worked on the extensive Office of Child Care Major Renovation
application to request using CCDF funds for the renovation of the child care kitchen. The
State of Oklahoma had cited the child care facility several years ago stating that the kitchen
needed to be expanded to house industrialized kitchen equipment. The application was
completed and sent in along with all required documents. G&C would like to thank Ms.
Samantha Baker, Justin Peck with Builder’s Unlimited and Chris McCray for their
contributions in completing the application. The information everyone provided was a
tremendous help! The use of CCDF funds to renovate the child care kitchen was approved.
The approving agency said there were no areas of the application that needed any
clarifications or edits!
Several federal budget modifications came in and I obtained the required signatures and
returned them to the funding agencies so the funding could be posted in their respective
treasury sites. I also assisted with required revisions to budgets, completed excel templates to
add funds into the budget, where needed, to turn in as soon as possible since the agencies
wanted them back right away. During this time some of the program directors were working
remotely.
G&C met with the Title VI staff to go over the upcoming final report instructions; this
was Year 3 of the three-year award. The next day we received word from the funding agency
that these programs, Title VI-Nutrition; Title VI-Caregiver and Title VI Nutrition
Supplement Initiative Program, would be given a one-year extension, meaning close-outs
will not need to be completed until 03/31/2021. FY20 funding for these same programs has
been approved and will run through 03/31/2023.
I set up several new programs in the accounting system and notified all personnel who
work with the programs in system. All new programs are set up in the grants administration
PN Divisions Quarterly Reports
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First Quarter 2020
Planning Division
Quarterly Report to the Pawnee Business Council
1st Quarter
January – March 2020
module; finance has access to all grants and contracts in that module. All documents related
to the grants are located electronically in those files. I set up new programs in the accounting
system with detailed information about the program, i.e., award amount, program director
grant period, etc., and I attach the award document to the file for easy review. Once all that
is done, I send all the information I have out to the people who will be involved with the
grant, i.e., director, finance/accounting, payroll, and HR if an employee is paid from the
grant.
Drawdowns were done on an aggressive basis for the reimbursable programs to keep cash
flow current; reviewed expenses for the federal programs to ensure there were no miscodes;
updated the federal programs on their financial status’, worked with the P.L. 102-477
program to get an extension so they could spend their carryover funds and assisted with their
carryover budget; researched and approved Microix purchase requests on a daily basis.
In addition, Grants and Contracts continues to assist program directors in a variety of
ways, i.e., reviewing and monitoring expenses to avoid any disallowed expenditures that
would have to be paid by the Nation; informing directors of their program budget balances
and provide estimated expenses so they can better monitor spending and keep within the
approved budget; send financial reports as requested by the program directors; answer
questions related to allowable costs, gather required information for new grant applications
or renewals and sharing grant information as received by the funding agencies. The Grants
and Contracts Office relies on current, up-to-date information in the accounting system to
complete accurate financial reports.
III.
Quarterly Goals and Objectives
The Goals and Objectives of the G&C office will basically remain the same: to assist in
increasing the volume of federal grants that are administered at the Nation by researching
external funding opportunities; keep current on grant management processes; continue
organizing the grant files; and keep electronic files updated.
IV.
Travel and Training
There was no travel during the 1st Quarter 2020 although I did attend a Grants
Management Training in Tulsa, OK. for 2 days in January. In addition, I sat in a helpful
EDA webinar, Grants Online Functionality; and a Tribal Housing webinar.
V.
Financial Reporting
Grants and Contracts is within the Department of Planning and the financial status is
reported in the Planning Department report.
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First Quarter 2020
Planning Division
Quarterly Report to the Pawnee Business Council
1st Quarter
January – March 2020
Conclusion
I am available to explain anything in detail that is written in this report for anyone who
may have questions. I maintain an open-door policy and remain available to assist anyone
who wants more information on grants or contracts. You may call at any time: 918-762-3621
Ext. 123, office; or 918-399-5107, cell. The Grants and Contracts office is in Room 204 on the
2nd floor of Building 64.
The Grants and Contracts Office will be observing the Six-Foot Social Distancing
recommendation set by the Center for Disease Control (CDC).
Respectfully,
Laura Melton
Grants and Contracts Manager
Indian Community Block Development Grant Program
(ICDBG)
VII.
Indian Community Block Development Grant Program (ICDBG)
The ICDBG Program provides eligible grantees with direct grants for use in developing
viable American Indian a
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